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City Council Minutes - 01/12/2021 a City et,Tigard ■ Tigard City Council Meeting Minutes . January 12, 2021 1. EXECUTIVE SESSION Mayor Snider announced that the Tigard City Council would go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public.The executive session adjourned at 7:25 p.m. 2. BUSINESS/WORKSHOP MEETING A. At 7:30 p.m.,Mayor Snider called the meeting of the Tigard City Council and Local Contract Review Board to order. B. Deputy City Recorder Patton called the roll. Present Absent Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Councilor Goodhouse ✓ C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance. Mayor Snider took a moment to make a statement on behalf of the entire City Council about recent incidents in the city. He said they are heartbroken at the loss of Jacob MacDuff and they share in the shock felt by other residents.They ask the public to be patient as the investigation proceeds and the city will share information when it is available.He said they support the right to protest peacefully,but do not condone the destruction of property. They hope the community will come together and follow the progress of the newly created Public Safety Advisory Board (PSAB).To conclude,the Mayor said the Council hears them and are committed to working toward a more inclusive Tigard. D. Council and Staff Non-Agenda Items— • Councilor Newton requested consideration providing financial resources to downtown property owners who experienced property destruction last week. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 7 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Tigard High School Student Envoy Update Tigard High School Envoy Caroline Frisiras provided an update on events going on at Tigard High School. Some highlights included an award night tournament and virtual Bob Ross night. C. Tigard Area Chamber of Commerce Update Community and Engagement Coordinator Jessica Love from the Tigard Chamber Area of Commerce provided an update on events going on at the chamber. Highlights included the chamber's comments on the events of January 7th in Tigard, networking meet-ups,Tigard Farmers Market, holiday celebrations week in downtown Tigard. She thanked the public who came out to help businesses in clean-up following the events in Tigard. D. Public Comment—Written—None received. E. Public Comment—Phone-In • Taylor Kevan called in to provide comments regarding the police shooting. She asked Council if they would advocate for an independent investigation,about the use of the public safety levy funds, and if they would consider funding something like the Portland street team where there is an unarmed response to mental illness calls. • Mayor Snider responded that the investigation is still ongoing,but staff or the Mayor can follow-up with her directly regarding an independent investigation following the completion of the Washington County investigation. He said that the PSAB is currently considering changing their work plan to further discuss the issues Ms. Kevan had raised. He encouraged her and other members of the public to stay engaged with that group as their work progresses. 4. CONSIDER APPROVAL OF CITY MANAGER EMPLOYMENT CONTRACT AND AMENDMENT TO INTERIM CITY MANAGER CONTRACT Human Resources Director Bennett presented the proposed City Manager employment agreement with Steve Rymer. She described the recruitment process of over 50 applicants,which culminated with Council selecting Mr. Rymer as the next City Manager. In addition, Council is considering an amendment to the employment contract with Interim City Manager Nyland which would compensate her with an additional 80 hours of vacation time for her work during this interim period. • Councilor Goodhouse thanked Interim City Manager Nyland. • Councilor Shaw echoed the same sentiments. • Council President Lueb agreed and thanked the public for their participation in the selection process. • Councilor Newton agreed and thanked staff,including Interim City Manager Nyland. • Mayor Snider added that she had led the city through a challenging time for Tigard and she I TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 did an outstanding job. He thanked her for her contributions. Councilor Goodhouse made a motion to approve the City Manager employment contract and amendment to the Interim City Manager contract as presented. Councilor Newton seconded. Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ The motion passed unanimously. Steve Rymer thanked the Council for their support.He said he and his family are excited to become part of the Tigard community. Council acted as members of the Budget Committee for the following agenda item. 5. JOINT MEETING WITH THE BUDGET COMMITTEE Finance and Information Services Director LaFrance introduced new community committee members Committee member Knowlton and Kristine Mitchell,as well as Councilor Shaw on the Council. He explained they would elect a chair and secretary. Mayor Snider nominated Leah Volt. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye.There were none opposed. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Committee member Bence Committee member Knowlton Committee member Volt ✓ Committee member Chandler ✓ Committee member Cadman ✓ The motion passes unanimously with 2 absences. Leah Voit thanked Mayor Snider for the nomination and the vote in her favor. She appreciates the honor. Council President Lueb nominated Chris Bence to serve as secretary of the budget committee. Committee member Cadman seconded the motion. Mayor Snider asked all those in favor to say aye.There were none opposed. TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 3 of 7 Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Committee member Bence Committee member Knowlton Committee member Voit ✓ Committee member Chandler ✓ Committee member Cadman ✓ The motion passes unanimously with 2 absences. Councilor Newton moved to nominate the same slate of officers for the Town Center Development Agency budget committee—Leah Voit as chair and Chris Bence as secretary. Mayor Snider asked all those in favor to say aye.There were none opposed. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ Committee member Bence Committee member Knowlton Committee member Voit ✓ Committee member Chandler ✓ Committee member Cadman ✓ The motion passes unanimously with 2 absences. Director LaFrance explained that there are no specific requests,but they are requesting feedback on the inputs and framework staff are using for the proposed budget, to be presented this spring. He gave a detailed presentation on the anticipated budget for the next fiscal year(FY). Highlights of the presentation included: • How the city develops its initial financial forecast; • COVID impacts on the forecast and projected future impacts; • The general fund has reserves sustainable to FY 2028,which would require service level cuts or significant increases in revenue; • Gas taxes have been impacted by the reduction in driving resulting from the pandemic; • Budget priorities aligned with refreshed strategic plan four priority areas; • The budget direction for this year was to hold the line,except for a few special projects and continued response to the COVID-19 pandemic. TIGARD CITY COUNCIL MEETING MINUTES—January 12,2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 4 of 7 Director LaFrance reviewed the calendar for this year's budget process, culminating in adoption on June 8,2021. He responded to budget committee feedback on the budget committee meetings process,recommending they hold discussions on department budgets until a later time. Staff acknowledges that makes a dialog more difficult. He invited input from the committee. Committee discussion included: • Committee member Cadman said that it made sense for this fiscal year,but he does have concerns in subsequent fiscal years with the closing gap between spending and revenues.He said he thought they should discuss this topic for future years. • Mayor Snider asked Director LaFrance if the public services levy was projected to be five or ten years under the initial forecast just presented.Director LaFrance explained that the public services levy funds are in a separate fund and not included in the general fund forecast. He added that staff should set aside funds for the PSAB and potential future action. • Councilor Newton said she was nervous about COVID recovery and the resources needed for PSAB. She said she appreciated the efforts to align the strategic plan and performance audit in the department presentations. • Councilor Goodhouse said he would like to see a model for when the urban renewal districts expire. Mayor Snider asked if staff had a long-range financial outlook like that.Director LaFrance said that at this point in the budget process they do not,but that they do typically look at finances on a longer horizon. • Committee member Cadman asked for clarification on the budget committee calendar and what would occur at each meeting scheduled. • Committee member Mitchell asked about the intent of the open-door meetings and Director LaFrance elaborated it was just another opportunity for the public to come meet with members to discuss topics of importance to them. • Councilor Shaw asked about the intent for the optional budget training and Director LaFrance responded it was held for new budget committee members,both elected and appointed. • Councilor Newton asked about the topic of parks maintenance funding, saying she continued to have concerns about long-term funding. Director LaFrance confirmed it would be addressed in the budget committee meetings as well as during the Parks Master Plan presentation later this year. Mayor Snider had the budget committee members introduce themselves,including Kris Mitchell, Leah Volt,Timothy Cadman, and Siobhan Chandler, followed by the members of Council and himself. 6. NON-AGENDA ITEMS Councilor Newton said she was interested in a program to assist downtown businesses in paying for repairs from damage inflicted during last week's events. Mayor Snider asked staff to present their ideas for a program.Director LaFrance explained staff have worked to develop a program using existing urban renewal funds of about$15,000. Economic Development Coordinator Dekay-Bemis said the program can provide a 50 percent matching grant up to$5,000 to help offset the costs to buildings vandalized as well as insurance deductibles.They think the funding amount of$15,000 should be sufficient for the need. TIGARD CITY COUNCIL MEETING MINUTES —January 12,2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 • Mayor Snider asked where the 50 percent figure came from. Economic Development Coordinator Dekay-Bemis said they were trying to match an existing grant program and so used the same matching grant amount. • Councilor Goodhouse spoke to the insurance coverage aspects. He proposed issuing a flat $500 grant for all businesses affected. • Council President Lueb said that she thought it was underfunded at$15,000 and how staff would prioritize applicants should there be more demand than funds available. • Director LaFrance said that Economic Development thinks $15,000 is the ballpark figure, but they are willing to provide more wiggle room if desired. He explained that they were trying to use an existing Council authorization to speed up the process of dispersing the grant funds. • Economic Development Coordinator Dekay-Bemis gave an overview of the businesses vandalized as well as a summary of the damage. Given the extent of the damage,it should be sufficient to fund the full cost of repairs. • Council President Lueb said she was not comfortable with dispersing a flat amount,but that she felt they should cover 100 percent of the costs with proof of expenses. • Council President Goodhouse asked how they would account for time and labor spent. There was further discussion. Councilor Goodhouse said he agreed with Council President Lueb's proposal and would support 100 percent reimbursement with documentation. He clarified he was still proposing an option to distribute a flat amount. • Mayor Snider raised the issue of administration costs. • Councilor Shaw said she would like documentation to be required and a 100 percent reimbursement level. • Councilor Newton agreed with 100 percent reimbursement with documentation. She said labor and time could easily be documented for reimbursement. • Mayor Snider said there was consensus on the 100 percent reimbursements,required documentation. He asked Council if they would like to include labor and time for potential reimbursement, so long as it could be documented. Council agreed by a show of head nods, no one was in opposition. • Councilor Goodhouse asked again about the flat amount payments to businesses.Mayor Snider clarified no other member of Council was in support and they agreed. • Councilor Goodhouse asked about imposing a cap on a single grant award. • Mayor Snider asked staff for revised cost estimates and staff said a lot of additional costs had been added by Council. • Budget committee member Chandler said she was concerned about their discussion to spend so much money on this program. • There was discussion about the maximum amount and Mayor Snider asked if staff could find another$5,000 for a total of$20,000 available in funding. 7. ADMINISTRATIVE REPORT—UPDATE FROM POLICE CHIEF MCALPINE Police Chief McAlpine introduced Commander Rogers and Commander McDonald who would be joining her in this presentation. She acknowledged that information has been slow to come out,but since it is an investigation,Washington County must complete its process before we know the facts and circumstances that led to this event. Since the officer-involved shooting,there was a riot or unlawful assembly.The incident TIGARD CITY COUNCIL MEETING MINUTES —January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 commander for that event,Commander Rogers,provided a preliminary presentation on what occurred on January 7th.He gave a detailed order of events of the evening, culminating in the declaration of a riot at 8:46 p.m. He provided a tip line for members of the public to contact with any information about these events. Chief McAlpine said they continue to gather all the information to do a complete after incident summary.Part of that is a damage assessment,and she expressed her thanks to the community partners and members who came out to support local business owners before and after this incident. • Mayor Snider thanked the police for their response.He said he appreciated the opportunity to speak with the city's officers about these events. • Councilor Goodhouse thanked Police Chief McAlpine for doing a great job protecting the community.He asked if those who caused the damage would have to pay restitution and if the city could recoup the cost paid toward damages. Chief McAlpine said that would be part of someone's sentencing. Commander Rogers confirmed it would be part of a plea agreement or during sentencing.Damage estimates will be included when they're submitted to the district attorney's office. • Councilor Shaw thanked Chief McAlpine and the staff. • Chief McAlpine said there was a loss of life,which is not easy for anyone,including the officers and innocent business owners who were affected by the aftermath. • Councilor Newton said she appreciated the after-incident report and thought the Police Chief has done a good job sharing the information they have with the community. • Police Chief McAlpine concluded that the PSAB will continue these discussions at greater length and examine or propose changes to police practices at the city. 8. ADJOURNMENT At 9:48 p.m.,Council President Lueb made a motion for adjournment. Councilor Shaw seconded the motion.Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Councilor Newton ✓ Council President Lueb ✓ Councilor Shaw ✓ Mayor Snider ✓ Councilor Goodhouse ✓ The motion passed unanimously. , Caroline Patton,Depu City Recorder Attest: Jo B. Snider,Mayor Date: 4-13-21 TIGARD CITY COUNCIL MEETING MINUTES-January 12, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-o.t.gov I Page 7 of 7