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City Council Minutes - 12/08/2020 Cite of Tigard ° City Council Business Meeting Minutes • ' December 812020 STUDY SESSION A. EXECUTIVE SESSION At 6:30 p.m. Mayor Snider announced that the Tigard City Council was entering into an Executive Session to discuss the employment-related performance of a public officer under ORS 192.660(2)(a). The Executive Session ended at 6:54 p.m. B. COUNCIL LIAISON REPORTS Councilor Anderson reported on the Home Builders Association Housing and Economic forecast. Oregon is still short by 80,000 units. He was proud of how the City of Tigard is stepping up to help resolve this issue. The Planning Commission had its last meeting of the year. He added that it was the last meeting for Planning Commission President Feeney and that he did a great job. Councilor Newton attended School Resource Officer (SRO) Community meeting. She was involved in interviews for Committee for Community Engagement,Audit and Budget Committee and commented that so many great people applied that it was tough to choose. The Committee for Citizen Involvement heard from Directors Asher and Robinson on the All-in-One project city facility project. Council President Goodhouse reported on interviews held for the TTAC and TCAC. Outreach to businesses resulted in some business owners and a property owner being seated on those committees. He said he will continue to serve on the National League of Cities Board of Directors,and he may be joining some League of Oregon Cities committees as well. Councilor Lueb said board and committee interviews are a great learning opportunity and a way to meet more Tigard residents. She thanked everyone who went through the process and was interested in digging into city issues and help make decisions. She attended an Audit Committee meeting and noted that presentation on last fiscal year's audit was scheduled for the December 15 Council meeting. She asked the Parks and Recreation Advisory Board in November to bring a recommendation to Council at the January joint meeting on looking at park maintenance on an equitable way. Mayor Snider gave a SW Corridor project wrap-up. The project will be shelved, and the Steering Committee is suspended based on lack of local match funding for the project. He gave input to the Oregon Transportation Commission which makes a lot of the decisions for ODOT. He advocated for strategies in the next three-year cycle that would help fund the TIGARD CITY COUNCIL MEETING MINUTES—December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 11 jurisdictional transfer of Hall Boulevard. mentioned the virtual holiday tree lighting and said it was nice to continue a tradition in some way during the pandemic. Council President Goodhouse noted how much time members of the SW Corridor Steering Committee had invested on it. Former Mayor Craig Dirksen had been working on it for 20-25 years as a while on the Tigard council and then as a Metro Councilor. Commissioner Roy Rogers worked on it for decades. He said that commitment shows it is still relevant to the area. Councilor Newton thanked Mayor Snider for his efforts on Hall Blvd. She asked if it was possible to get a presentation from staff about how the city is moving forward with transit- oriented development in the Triangle and downtown. She expressed concern about things not moving forward given the fact that the SW Corridor project is pausing. Interim City Manager Nyland said she will get the presentation scheduled. Youth Councilor Calderon noted that the first meeting for the Public Safety Advisory Board is next Monday. He attended some of the school resource officer conversations. He noted that Tigard Youth Advisory Council members were disappointed not to be able to volunteer at Tigard's Tree Lighting event this year. 1. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the Tigard City Council meeting to order. B. Mayor Snider asked City Recorder Krager to call the roll. Present Absent Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items: City Attorney Rihala requested there be a discussion at the end of the meeting about a joint letter from the cities of Tualatin and Tigard regarding the eviction of the theater at Bridgeport Village. 2. PUBLIC COMMENT Mayor Snider said written public comments were due by 4:30 p.m.and call in questions will be taken via telephone by calling 503-966-4101 now. TIGARD CITY COUNCIL MEETING MINUTES—December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 11 A. Public Comment—Written: City Recorder Krager summarized comments: • Sarah Serrata wrote in thanking Councilor Lueb for her perspective on helping local businesses and supported Economic Relief V money going to the Tigard community, not large corporations. • Chris Bence asked if Council had the ability procure HEPA filters for the 2021 fire season, especially for vulnerable populations. • Stephen Kraemer said water customers are unhappy with high base rates, especially related to 1-inch meters. • Monica Lamb requested a discussion on support for a petition to end COVID-shaming and discrimination against minority groups. Mayor Snider asked Interim City Manager Nyland to follow up on the HEPA filter question. B. Comment—Phone In—There were no callers. C. Follow up to Previous Public Comment—None. D. Tigard High School Envoy—Caroline Frisiras from Tigard High School provided an update of activities.The Veterans Day assembly was held virtually this year with a slide show on the THS website of photos sent in by veterans.The Student Council has been gathering feedback on how students are doing in this pandemic and with virtual learning. One of the English teachers and her Avid 10 Program were sponsored by CommuniCare who gave them $10,000 to donate to organizations of their choice in the Portland Metropolitan area. They chose to give to organizations that help immigrants and refugees in our community. E. Update from Police Chief McAlpine—Chief McAlpine showed slides of Tigard crime statistics. She reported that property crimes have risen.There is an increase in stolen packages and vehicles. She reminded everyone not to leave their cars idling and unattended. Thirty people were arrested during the past month that would have gone to jail but could not because of COVID restrictions. She presented at the School Resource Officer meeting with a recommendation to continue the program. Recommendations will go to the Tigard-Tualatin School Board around April 1. The number of people speeding through intersections has dropped,which shows people are getting the word about the cameras. The Police Department has been at minimum staffing on swing and graveyard. However, Chief McAlpine noted that the city is progressing well with the officer hiring made possible by the public safety levy. Five of the eight budgeted positions are filled, and they are waiting to hear about an offer made to a sixth candidate. She said she looks forward to introducing the new officers to the community. Council members expressed their appreciation for the department and asked that this be passed along to the officers. F. Tigard Area Chamber of Commerce Community and Member Engagement Manager Love provided a brief update on chamber activities. The Leadership Tigard class learned about Human Needs in Tigard. She thanked Chief McAlpine for being one of their speakers for the Zoom meeting.The Chamber has put together a gift guide and all business are TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 11 welcome to put their name and business in the guide. Tigard Farmers Market vendor applications period opens in January. There will be a virtual information session for anyone to talk through the process of joining the market,which opens on May 2.Video of the holiday tree lighting is on the Chamber's Facebook channel. She thanked Beach Hut Deli, Curiosities, Senet Game Bar and Cooper Mountain Aleworks for putting lights on Main Street for the holiday season. 3. CONSENT AGENDA— A. APPROVE CITY COUNCIL MINUTES • June 9,2020 • June 16,2020 • June 23,2020 • July 14,2020 Council President Goodhouse moved to approve the Consent Agenda as presented. Councilor Lueb seconded the motion and City Recorder Krager conducted a roll call vote. The Consent Agenda was adopted unanimously. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 4. CONSIDER ACCEPTANCE OF THE HARING PROPERTY DONATION Public Works Director Rager and Parks Supervisor McKnight brought forward this item for Council consideration of a park property. Parks Supervisor McKnight gave the staff report on the staff recommendation for Council to accept a donation for the 3.28-acre Haring property into the parks inventory. It is located on the south side of SW Shady Lane and adjacent on the west side to the undeveloped Bagan Park property. It would allow for a trail connection and a second entrance into a nearby neighborhood. He showed a slide of the area and said that the neighborhood is currently underserved with parks properties. Councilor Lueb asked that the city's deepest thanks be extended to Mrs. Haring for donating this property and she was excited to be able to expand park services into this area. She moved to authorize the city manager to accept the donation of the Haring property to the City of Tigard and to take all steps necessary to complete the transaction. Council President Goodhouse seconded the motion.A roll call vote was taken and the motion passed unanimously. Councilor Goodhouse asked if there was a policy about naming this portion of the park after the person who donated it. Parks Supervisor Martin said Council has adopted a naming policy TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tiga.td-or.gov I Page 4 of 11 and in this instance the family has not made that request Mayor Snider said he would be concerned that having properties adjacent to each other with two different names could create some confusion. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 5. CONSIDER RESOLUTION APPOINTING PLANNING COMMISSION MEMBERS Assistant Community Development Director McGuire gave the staff report. He said nine applicants were interviewed for three positions. Craig Schuck was a previous non-voting member and is recommended for a voting position and Ahsha Miranda and Darlene Dick were selected as non-voting alternate members. Mayor Snider congratulated them and said he would normally shake hands with new members and give them a City of Tigard pin.He asked any members present virtually to turn on their cameras. He said staff will make sure that the pins are mailed to them. Councilor Lueb moved to approve Resolution No. 20-57. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. The motion passed unanimously. Resolution No. 20-57:A RESOLUTION APPOINTING CRAIG SCHUCK AS A VOTING MEMBER OF THE TIGARD PLANNING COMMISSION,AND APPOINTING AHSHA MIRANDA AND DARLENE DICK AS NON- VOTING ALTERNATE MEMBERS Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 6. CONSIDER RESOLUTION APPOINTING TIGARD TRANSPORTATION ADVISORY COMMITTEE MEMBERS Senior Transportation Planner Roth gave the staff report. Members George Brandt,David Burke,Sarah Serata, and Michael Hendrickson were invited to attend.He said staff actively recruited in English and Spanish and had seven applicants. Six applicants were interviewed and TIGARD CITY COUNCIL MEETING MINUTES — December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 11 three had not previously served. The selection committee recommended appointing two new members and reappointing two current members. Mayor Snider said he appreciated their service. He asked those members online to turn on their cameras and said Interim City Manager Nyland will send them a city pin. Councilor President Goodhouse moved to approve Resolution No. 20-58. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. The motion passed unanimously. Resolution No. 20-58:A RESOLUTION RE-APPOINTING GEORGE BRANDT AS A VOTING MEMBER,APPOINTING DAVID BURKE AND SARAH SERATA AS VOTING MEMBERS AND APPOINTING MICHAEL HENDRICKSON AS A NON-VOTING,ALTERNATE MEMBER OF THE TIGARD TRANSPORTATION ADVISORY COMMITTEE Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 7 CONSIDER RESOLUTION APPOINTING BUDGET COMMITTEE MEMBERS Finance and Information Services Director LaFrance gave the staff report. He noted that vacancies were created by Tim Cadman and Clifford Rone completing their three-year terms. Clifford Rone is retiring from the Budget Committee after serving nine years.Applicant outreach included the Community Roundtable,Facebook,Twitter, Instagram,Tigard Life,Next Door and 31 applicants not selected for the Public Safety Advisory Board. It was also posted on the city's reader board and featured in Cityscape. On November 5 the selection committee, including Councilors Newton and Lueb,interviewed and recommended appointing Tim Cadman and Jim Knowlton to voting positions for three-year terms and Kris Mitchell as an alternate for a one-year term. Councilor Lueb moved to approve Resolution No.20-59 and Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote.The motion passed unanimously. Resolution No. 20-59:A RESOLUTION APPOINTING TIM CADMAN AND JIM KNOWLTON TO VOTING POSITIONS AND APPOINTING KRIS MITCHELL AS THE ALTERNATE POSITION ON THE BUDGET COMMITTEE TIGARD CITY COUNCIL MEETING MINUTES— December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 11 Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 8. CONSIDER RESOLUTION TO CHANGE THE NUMBER OF RESIDENT MEMBERS OF THE AUDIT COMMITTEE Assistant Finance Director Isaksen and Audit Committee Member Larry Acheson presented this item. All Audit Committee Members (Stephanie Veal,Elizabeth Gils Carbo,Jeremy Nichols and Ann McElligott) were invited to attend to answer any questions. Assistant Finance Director Isaksen said Resolution No. 18-46 temporarily expanded the Audit Committee from 2 to 4 at-large members and expanded duties to include reviewing the performance audit findings,performance metrics as suggested by the performance audit reports and staff reports on progress in measuring and reporting on metrics. Audit Committee Member Acheson said after meeting on October 7,2020 the committee has the following recommendations: • Conduct a performance audit of utility funds after the Tyler-Mums implementation. • Keep the Audit Committee in the expanded format for greater perspective,ideas and oversight. • Implement existing measures as presented and do a performance audit every 5-7 years. Mayor Snider asked Councilor Lueb,the Council Liaison to the Audit Committee, for her feedback. Councilor Lueb said she wholeheartedly supported making the expanded number of members permanent. She said the incredible members on the committee brought in some great insight and reducing the number would reduce community input. Mayor Snider remarked that he used to be the liaison to this committee when it had fewer members and it has become a more valuable program over the last few years as the scope and participation expanded. Councilor Lueb moved to approve Resolution No.20-60. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 20-60:A RESOLUTION REPLACING RESOLUTION NO 18-46 AND MAKING THE EXPANDED AUDIT COMMITTEE MEMBERSHIP AND RESPONSIBILITIES PERMANENT TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 11 Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton, ✓ 9. CONSIDER RESOLUTION APPOINTING MICHAEL J. O'BRIEN JUDGE PRO TEMPORE Central Services Director Robinson gave the staff report. Council is being asked to consider a resolution appointing Michael J. O'Brien as Judge pro tempore effective January 1,2021. She noted that Judge O'Brien proffered his resignation as Tigard's municipal judge but prior to his resignation he was invited to participate on the Public Safety Advisory Board. Staff had to consider whether a new judge coming in would be effective on the PSAB as someone with 30 years of experience not only with the police department but leading the court and hearing the cases brought before Tigard's Municipal Court by police and other city employees. He has expressed interest in continuing as judge pro tem to represent the court perspective on the PSAB. Mayor Snider thanked Central Services Director Robinson and said having Judge O'Brien serve on the PSAB will be helpful as will having him mentor and be a resource in the short term. Councilor Newton added that he will bring good perspective to the PSAB. Judge O'Brien said he appreciated the confidence in appointing him to this position for many reasons,but among them is not having to sever ties to Tigard as he goes into semi-training. Mayor Snider thanked him for his years of service to the city and willingness to continue to help the community. Councilor Anderson moved to approve Resolution No. 20-61. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote.The motion passed unanimously. Resolution No. 20-61:A RESOLUTION APPOINTING MICHAEL J. O'BRIEN AS TIGARD MUNICIPAL COURT JUDGE PRO TEMPORE Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ TIGARD CITY COUNCIL MEETING MINUTES— December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 11 10. RECEIVE BRIEFING ON BUSINESS LICENSE SUPPORT PROGRAM Economic Development Program Manager Purdy briefed Council on a limited business license fee waiver program. If Council is supportive, he will return in January with proposed changes to the Tigard Municipal Code and Master Fees and Charges Schedule. Staff is bringing forth this recommendation in response to Council's direction to incorporate equity into a wide range of city programs. The idea is to offer a one-time, one-year business license fee waiver for new and emerging business owners who successfully complete a business training program with one of the city's business advising partners within one-year.This would encourage new business owners,especially historically under-served entrepreneurs, by encouraging them to take advantage of free and low-cost business advising partners like Micro Enterprise Services of Oregon (DJESO), the Oregon Association of Minority Entrepreneurs (GAME) and Adelante Mujeres. These organizations are closely connected to entrepreneurs of color and have a strong history of program delivery. Examples of training offered include small business development workshops or recurring advising sessions. It would run for three years as a pilot project in order to gather sufficient data on business participation. There would be an annual review of participants and foregone revenue to determine the program's impact and cost. In response to a question from Councilor Newton,Mr. Purdy said the business license program is codified so in order to make changes the code needed to be amended,adding a provision for this program. Council President Goodhouse asked how many new businesses there are in a year and Mr. Purdy said he did not have the numbers. Finance distributes a monthly list and the range is 8-20. He said most businesses do not take the extra step to ensure more success so even if 8 came to Tigard,all would not sign up. He noted that the city is not spending money;it is foregoing a business license fee of$100-$200. In response to a question from Councilor Anderson,Mr. Purdy said the business would submit a certificate or some proof that they completed the training in order to receive the waiver. Councilor Lueb said anything that can be done to lower the barrier and encourage training would lead to success. Mayor Snider said he was supportive of the proposal coming back in January. Council President Goodhouse suggested not only having the information available in the application process,but also advertising it. Economic Development Manager Purdy said there were two components,promoting it,but also relying on business advising partners to say, "If you choose to locate in Tigard, there is this advantage..." 11. CONSIDER RESOLUTION ADOPTING THE 2020 WATER SYSTEM MASTER PLAN Public Works Executive Manager Goodrich and Sr. Project Engineer Billings-Beck gave the staff report. Their slide presentation is included in the packet for this meeting. Executive Manager Goodrich said that in November of 2017,the city contracted with Murray Smith and Associates Engineering for an updated Water Systems Master Plan to provide the city with information needed to develop long-term water infrastructure decisions.Two workshop briefings were held with Council on October 20 and November 17,2020 to provide TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 9 of 11 an overview, findings and recommendations. The city's Water Advisory Board (WAB) received briefings on August 31 and October 14, 2020. The Plan includes a system analysis, supply analysis and a pipe renewal and replacement program.The seismic backbone is discussed and how to increase resiliency in the case of an earthquake event and the projects necessary to develop it. It contains a list of proposed water capital improvement program(CIP) projects and associated costs for years 2021-2040. Staff recommends approval of the resolution. The Water System Master Plan meets Oregon state drinking water requirements for periodic updates. Councilor Newton said she appreciated the strategic approach being taken on the long-term distribution and supply and likes the approach to pipe replacement as the system ages. She noted there are references in Exhibit A to the broader report and charts but not including them may be confusing to the public. City Attorney Rihala said there are security reasons not to include the entire report.The consultant had to sign a non-disclosure agreement. The water providers only are provided this information in order to help respond in an earthquake, for example. City Attorney Rihala said a simple sentence that says the entire report is not available to the public for security reasons would be adequate. Councilor Lueb moved to approve Resolution No. 20-62. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote. The motion passed unanimously. Resolution No. 20-62:A RESOLUTION ADOPTING AND APPROVING THE TIGARD 2020 WATER SYSTEM MASTER PLAN Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 12. NON-AGENDA ITEMS:A non-agenda item was brought forward that came up from a conversation between Tualatin Mayor Bubenik,Mayor Snider and the two city's attorneys. The proposal is to seek each Council's approval to send a joint letter to CenterCal,regarding their threat to evict Regal Cinemas from Bridgeport Village.Both jurisdictions have passed eviction moratorium resolutions.Bridgeport is in both Tigard and Tualatin and the Regal Cinemas building is in Tigard.The letter to CenterCal would publicly state Tigard's and Tualatin's disappointment and frustration with this action. A roll call vote was taken and Council unanimously approved sending a joint letter to CenterCal. City Attorney Rihala will work with the City of Tualatin's attorney on the letter. TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 10 of 11 Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ 13. ADMINISTRATIVE REPORT Interim City Manager Nyland updated the City Council on several items: • Staff is continuing to work on the next round of the City Report card. The final version will be in utility bills and the January issue of Tigard Life. • She noted that staff are hearing from the community about the timing of the rate increase to be effective January. • Unite Oregon will have an online meeting in English, Spanish.Arabic and Somali. • Recruitment began for the vacant recreation coordinator. • The trees on Main Street at Universal Plaza are lit up for the holidays. • Staffer Joanne Bengtson and her dog walked with a GoPro and transformed Tigard Walks - Holiday Edition into a virtual activity that others can follow. • She will follow up on the public comment about the HEPA filters and make sure city pins are delivered to all the new board and committee members. • A paragraph will be added to the Water System Master Plan as discussed earlier. 14. EXECUTIVE SESSION—None. 15. ADJOURNMENT At 9:17 p.m. Councilor Lueb motioned for adjournment. Council President Goodhouse seconded the motion. City Recorder Krager conducted a roll can vote. Mayor Snider announced that the meeting was adjourned. Yes No Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Carol A. Krager, City Recorder` Attest: Jason B. Snider,Mayor Date: AI Ota ';>e/- I TIGARD CITY COUNCIL MEETING MINUTES —December 8, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 11 of 11