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City Council Minutes - 11/10/2020 Circ- o/Tigard ° City Council & TCDA Business Meeting Minutes November 101, 2020 STUDY SESSION A. EXECUTIVE SESSION At 6:30 p.m. Mayor Snider announced that the Tigard City Council was entering into an Executive Session to discuss real property negotiations under ORS 192.660(2)(e) and read the following: All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. At 6:45 p.m. Mayor Snider announced that the Tigard City Council was entering into an Executive Session to discuss the evaluation of a chief executive officer under 192.660.(2)(i) and the same provisions as read previously would apply to this Executive Session. B. COUNCIL LIAISON REPORTS Due to time constraints liaison reports were not given. 1. BUSINESS MEETING A. At 7:32 p.m. Mayor Snider called the Tigard City Council and Town Center Development Agency meeting to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Calderon ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance.A flag was projected on the screen. D. Call to Council and Staff for Non-Agenda Items —There were none. TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 7 2. PUBLIC COMMENT Mayor Snider announced that written public comments were due by 4:30 p.m. and call-in questions would be taken via telephone by calling 503-966-4101 now to get in the queue. A. Public Comment—Written: No comments were received. B. Public Comment—Phone In: None. C. Follow up to Previous Public Comment—Interim City Manager Nyland provided follow-up on a previous comment related to urban renewal and tax increment financing. She said a thorough explanation on tax increment financing was sent on October 29 and was well received. Mayor Snider said both the resident and staff found the response very informative. D. Tigard High School Envoy—Caroline Frisiras provided a brief update of THS Activities. On October 27 a virtual pumpkin carving contest was held with students showing pictures of their pumpkins on Instagram and then voting on a winner. On October 28 there was a virtual DJ dance party after their social/emotional learning check in. The Oregon Association of Student Council fall conference was held via Zoom and ten Tigard High students attended,learning about equity and ways to keep students engaged at this time. Postcards were mailed out to veterans in the community that normally would have attended the annual assembly at the high school. A slideshow of photos submitted by veterans will be posted on the Leadership website honoring them on Veterans Day. Club Rush was held virtually and over 900 students participated. Councilor Newton commented that even while having to do everything virtually during the pandemic they are getting a lot done. E. Update from Police,Chief McAlpine: An increase in both person and property crimes has occurred in the last month.Assaults were at 17 last year at this time and up to 56 this year, including two incidents at the Bottle Drop location when employees were attempting to close for the evening. She drew attention to the photo enforcement numbers,which are going down. People are becoming aware of photo-enforcement and are changing their behavior, as was the hope. Regarding police reform and law enforcement's role in homelessness, she assigned Community Service Officer Peterson to take the lead and work with non-profit and community outreach folks to make contact with homeless individuals and share information about resources available to them. This has been successful so far. The Tigard Police Officer's Association (TPOA) stepped up to house a family, including a seven-year old child found sleeping in a car overnight(they were wildfire victims that lost their home and jobs) and the next day the CSO found housing for them for 26 days and the child is in online school. The family is very appreciative. Chief McAlpine noted that Tigard has participated with TriMet for transit policing for the past twenty years. Due to staffing constraints, she pulled two officers in October and will pull two more back this month due to emerging staffing issues with light duty and new officers in training. The Multnomah County Sheriff's Department is taking over TriMet policing in early 2021 so the timing is good for this transition. TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 7 i Council President Goodhouse thanked the Chief and all the officers for the great job they do and acknowledged that it is that much more difficult with COVID-19 restrictions such as limited jail space. Councilor Newton got an email from Representative Doherty, a member of the Just Compassion Board,which she forwarded to the Chief and was heartened by the prompt response and the compassion shown to our homeless community by Tigard police officers. Councilor Newton reminded the community that Chief McAlpine has done a wonderful job keeping everyone updated through the transparency website and reporting on how the public safety levy money is being spent to hire officers. F. Tigard Area Chamber of Commerce Community and Member Engagement Manager Love provided a brief update on Chamber activities. Leadership Tigard met today and in a socially distant way,learned about Tigard history. She expressed congratulations from the Chamber to election winners Councilor Lueb and Councilor-elect Shaw. Small business Saturday is November 28. The Holiday Tree Lighting will be a week-long event ending in a virtual tree lighting. 3. CONSENT AGENDA— A. PROCLAIM NOVEMBER 28, 2020 AS SMALL BUSINESS SATURDAY Councilor Lueb moved for approval of the Consent Agenda and Councilor Newton seconded the motion. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Mayor Snider encouraged everyone to, "shop local." Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 4. APPOINT MEMBERS TO THE PUBLIC SAFETY ADVISORY BOARD Communications Manager Wyatt gave the staff report. He acknowledged the role the community played throughout this process. In May 500 comments and ideas came in from the community and one of those ideas was to create a public safety advisory board. Community interest was robust with 39 people interested in serving on the board.A virtual caucus narrowed the number down to 16 finalists and then on October 27 Council selected nine PSAB members - 7 voting members and 2 alternates. Councilor Lueb moved to appoint Jimmy Brown,Justin Low, Danny Rauda,Thurman"Lee" Landers,Valarie Sasaki, Sheherazade Weyland and Patty Lofgren as voting members and Jeff TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 7 Mott and John Gerhard as alternates to the Public Safety Advisory Board. Councilor Newton seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Mayor Snider announced that the motion passed unanimously and asked if any Public Safety Advisory Board members wished to comment. • Jimmy Brown said he has lived here 30 years. This is a milestone. The focus is on not just being good but being better. He looks forward to working with the Chief,City Council and other members of the board. • Valarie Sasaki said she was delighted to be working with the group. She has noticed more diversity,both in the population of the high school,because she lives nearby,but also in the business district. She is excited to work on improving the environment for everyone. • Sheherazade Weyland said she was excited to be a part of this. She was surprised to be appointed since she is very young but is thrilled to be involved. Mayor Snider said it is critically important that the PSAB truly represent the entire community and that means including people of all ages and genders. • Patty Lofgren said she has lived in Tigard 28 years. She noticed that just in last 5-10 years Tigard has transformed and become a lovely,welcoming place. She said she is a former classroom teacher and now teaches teachers and her work has always been to help her students develop agency, ownership and belief in themselves and this PSAB is moving in the right direction. • Jeff Mott said he lives in Tigard with his wife and three young kids and he loves it here. He is thankful to join this team and get to work on Tigard's mission to make it more equitable for everyone. • John Gerhart echoed what Mr. Brown said and is looking to make Tigard a better place and is eager to get to work. Mayor Snider said it is customary when welcoming new members to serve on a board or committee to present them with a City of Tigard pin but that is not possible when meeting virtually. He asked Interim City Manager Nyland to make sure each member gets a pin mailed to them. The Council thanked all of the members and commented on the unprecedented level of community interest in this committee. 5. CONSIDER APPROVAL OF A DEVELOPMENT AGREEMENT AND GROUND LEASE WITH NORTHWEST HOUSING ALTERNATIVES,LLC FOR HOUSING ALONGSIDE THE SENIOR CENTER PROJECT TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-o.t.gov I Page 4 of 7 Redevelopment Project Manager Farrelly introduced this agenda item with Northwest Housing Alternatives Director of Real Estate Development Destin Ferdun also in attendance. Council is being asked to authorize the City Manager to sign a Disposition and Development Agreement, including the form of a Ground Lease,with Northwest Housing Alternatives for the Alongside Senior Housing Project. NHA Real Estate Development Director Ferdun showed a brief slide presentation highlighting progress being made on this affordable senior housing project. In September 2020,Washington County awarded$6,270,000 in Metro Housing Bond funds and 23 project-based vouchers to the project. After being selected by the City of Tigard, NHA has participated in 14 community outreach events and more are planned in the coming months and throughout 2021. Mr. Ferdun said NHA has listened to community output and have made changes. Design updates include: • Straightened building and moved it away from the property line • Revised and added parking • Planned parking management plan • Privacy screens added to the rooftop • Removed retaining wall and relocated drive on south portion of property • Refined delivery truck access Mr. Ferdun showed slides of floor plans and elevations. Councilor Anderson commented that it is a great project and that the city leasing the property for 99 years is, "a no-brainer. It will be here for many generations." Redevelopment Project Manager Farrelly briefly walked through the DDA. Tenant must attain a survey outlining the lease area. Closing deadline is March 31,2023. Closing may well be sooner. Substantial completion will be two years and several items will be negotiated after signing of the DDA,including the parking management plan, easement agreement and agreement of maintenance of landscaping and parking area. Council President Goodhouse moved to approve Resolution No. 20-55. Councilor Anderson seconded the motion. City Recorder Kragen read the number and title of the resolution and conducted a roll call vote. Mayor Snider announced that Resolution No. 20-55 was approved unanimously. Resolution No. 20-55:A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A DISPOSITION AND DEVELOPMENT AGREEMENT WITH NORTHWEST HOUSING ALTERNATIVES TO LEASE A PORTION OF CITY OWNED PROPERTY AND CONSTRUCT AFFORDABLE SENIOR HOUSING TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Mayor Snider announced the City Council was convening as the Town Center Development Agency Board for the next agenda item. 6. TOWN CENTER DEVELOPMENT AGENCY—CONSIDER APPROVAL OF THE FOURTH AMENDMENT TO THE DEVELOPMENT AND DISPOSITION AGREEMENT WITH AVA TIGARD DEVELOPMENT LLC Redevelopment Project Manager Farrelly gave the staff report on the fourth amendment to the Development and Disposition Agreement with AVA Tigard Development,LLC,which will allow closing to take place within six weeks or sooner. This will allow enough time to record deeds,a lot- line adjustment and easements with Washington County. Building permits have been approved and AVA is working on their financing. In addition to a later closing date the amendment would waive the precedent before closing to review the financing plan, as there are binding commitment letters from their lenders and on them purchasing the property. The city reviewed their preliminary financial information and found it to be what they were expecting.The DDA requires commencement of construction within one year of closing and substantial completion of the project within two years. Mayor Snider noted that this is the culmination of a lot of staff and Council time as well as for AVA Development and he thanked everyone for working hard to make something that will be an incredible new addition to downtown Tigard. President Goodhouse commented that this is a project that has been in the works for a long time and people that have seen that lot sit empty for so long will be excited to see this project take shape. Director Lueb moved to approve the Fourth Amendment to the Development and Disposition Agreement with AVA Tigard Development LLC. Director Anderson seconded the motion. City Recorder Krager conducted a roll call vote. Yes No Director Goodhouse ✓ Director Newton ✓ Director Lueb ✓ Director Anderson ✓ Chair Snider ✓ TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 Chair Snider announced that the motion passed unanimously. The Ciry Council would reconvene for the remaining agenda items. 7. NON-AGENDA ITEMS.There were none. 8. ADMINISTRATIVE REPORT Interim City Manager Nyland thanked Council for appointing the community members of the PSAB and said they are aiming to have their first meeting in December. She said Governor Brown announced Washington County has been put on pause and staff who are able to, are strongly encouraged to continue working remotely for the next two to three weeks. The city is not hosting any in-person events and will continue to explore ways to connect virtually. Over 500 individuals participated in the virtual pumpkin scavenger hunt including 179 families. The November 30 date for the School Resource Officer program discussion with Tigard-Tualatin School District has a conflict so it will be rescheduled. Mayor Snider asked if it would be a formal joint meeting and Interim City Manager Nyland said it would. She welcomed Councilor-elect Shaw to the team. She noted that tomorrow was Veterans Day and thanked those who are serving or have served in the military. Mayor Snider thanked the veterans in Tigard and noted he will be attending a socially distanced opening of a veterans'park in North Plains on Veterans Day. 9. EXECUTIVE SESSION -None 10. ADJOURNMENT At 8:25 p.m. Councilor Lueb motioned for adjournment. Councilor Newton seconded the motion and City Recorder Krager conducted a roll call vote. The motion passed unanimously, and Mayor Snider announced the Council meeting was adjourned. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Carol A. Krager,City Recorder Attest: Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES —November 10, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 7