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City Council Packet - 03/16/2021
IIP4i i City of Tigard TIGARD Tigard Business/Workshop Meeting—Agenda m TIGARD CITY COUNCIL MEETING DATE AND TIME: March 16,2021 - 6:30 p.m. MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212. this will be a virtual meeting where Council and staff will participate remotely. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before 4:30 p.m. the day of the meeting. •If you prefer to call in,please call 503-966-4101 when instructed. to be placed in the queue.We ask that you plan on limiting your testimony to three minutes. VIEW LIVESTREAM ONLINE: http://www.tigard-or.gov/city hall/council meeting.pho Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings - Channel 28 •Every Sunday at 12 a.m. •Every Monday at 1 p.m. •Every Wednesday at 2 p.m. •Every Thursday at 12 p.m. •Every Friday at 10:30 a.m. SEE ATTACHED AGENDA 1111 11 City of Tigard TIGARD Tigard Business/Workshop Meeting—Agenda TIGARD CITY COUNCIL MEETING DATE AND TIME: March 16,2021 - 6:30 p.m. MEETING LOCATION: Remote participation only. 6:30 PM 1. WORKSHOP MEETING A. Call to Order-City Council B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT A. Written Public Comment received by 4:30 p.m.today B. Phone-in Public Comment:Please call 503-966-4101 to be placed in the queue. C. Follow-up to Previous Public Comment 3. CONSIDER APPROVAL OF CONTRACT WITH EMILY OBERDORFER FOR MUNICIPAL COURT JUDGE 6:35 p.m. estimated time 4. C1N3r2A�l.IZ PCV OF A It SOkU I^I`i oc NLCi, r7 To ]k:LOCA2fiviq OY ' . : e 4W YffY ' 6:40 p.m. estimated time 1-a ae d t 6 'f i t.c dQfC. 5. RECEIVE MARCH 2021 CAPITAL IMPROVEMENT PLAN UPDATE 6:55 p.m. estimated time 6. RECEIVE UPDATE ON TYLER TECHNOLOGY PROJECT 7:25 p.m. estimated time 7. RECEIVE BRIEFING ON WATER COST OF SERVICE ANALYSIS AND RAFE STUDY PROJECT 7:45 p.m. estimated time 8. NON-AGENDA TT'EMS 9. ADMINISTRATIVE REPORT 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order,the appropriate ORS citation will be announced identifying the applicable statute.All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 8:45 p.m. estimated time AIS-4597 3• Workshop Meeting Meeting Date: 03/16/2021 Length (in minutes): 10 Minutes Agenda Title: Consider Approval of Municipal Court Judge Employment Agreement Submitted By: Nadine Robinson, Central Services Item Type: Motion Requested Meeting Type: Council Workshop Mtg. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Present Council the employment agreement with Emily Oberdorfer for the municipal court judge position for their consideration and possible ratification. STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the employment agreement as presented. KEY FACTS AND INFORMATION SUMMARY The City of Tigard recruited state-wide for the municipal court judge position through the Oregon State Bar Association, the Oregon Municipal Judge's Association,Indeed, social media and the city website. 29 applications were received for the position.After initial screening and review of applications, 8 semi-finalists were invited to interview.The semi-finalists were interviewed by Council President Lueb, Councilor Goodhouse, Court Operations Supervisor Annis and Central Services Director Robinson.Three finalists were moved forward to the full Council for interviews. Through that process, City Council selected Emily Oberdorfer as the finalist and the action tonight is to approve a final employment agreement. The agreement before Council is a 15-month contract, after which time it will automatically review for one-year terms unless either party gives prior notice. Ms. Oberdorfer will begin employment with the city on March 29, 2021. Initially Ms. Oberdorfer's compensation will continue at the pro tem rate of$100/hour. When in-person hearings necessitate an increase in court hours to half-time or more, compensation will shift to salaried plus benefits. Her annual rate for.5 to .6 FTE will start at$93,000. A copy of the final agreement is attached. OTHER ALTERNATIVES Council could direct other changes to the employment agreement which would need to be approved by E. Oberdorfer. COUNCIL OR TCDA GOALS,POLICIES,MASTER PLANS DATES OF PREVIOUS CONSIDERATION 10/27/20 Business Meeting- discussion of the hiring criteria and process for the municipal court position 01/28/21 Executive Session 03/02/21 Executive Session Fiscal Impact Cost: $21,000 Budgeted (yes or no): Yes Where Budgeted (department/program): Central Servicess/Municipal Court Additional Fiscal Notes: Funds are available in the Municipal Court budget. Attachments Municipal ludae Employment Contract �� '�‘gasP�Ci.rt8 M�� v A.60-0t-v,-Srf �M CITY OF Tigard EMPLOYMENT AGREEMENT TABLE OF CONTENTS Introduction 1 Section 1: Term and Anniversary Date 1 Section 2: Employment,Duties, and Authority 1 Section 3: Compensation 1 Section 4: Hours of Work 2 Section 5: Probationary Period 1....2 Section 6: Performance Evaluation 2 Section 7: Health,Disability, and Life Insurance, and VEBA Benefits 2 Section 8: Leave Benefits 3 Section 9: Retirement and Deferred Compensation 3 Section 10: Professional Certifications,Bonding, and Professional Development 3 Section 11: Use and Return of City Property 3 Section 12: Outside Activities 4 Section 13: Termination,Suspension,and Severance 3..4 Section 14: Resignation 4 Section 15: Indemnification 4 Section 16: Other Terms and Conditions of Employment 5 Section 17: Notices 5 Section 18: General Provisions 5 Anniversary Date Review Acknowledgement 6 City of Tigard Employment Agreement Introduction This Agreement,made and entered into this 16th day of March,2021,by and between the City of Tigard, Oregon,a municipal corporation, (hereinafter called"City") and Emily Oberdorfer(hereinafter called "Employee"),both of whom agree as follows: If Section 1:Term and Anniversary Date A. The term of this Agreement shall be for an initial period from the date of March 29,2021 through June 30,2022. This Agreement shall automatically be renewed on the first of July each fiscal year, unless notice that the Agreement shall terminate is given at least 30 calendar days before the Anniversary Date. In the event that notice to terminate is given as provided in this section,all compensation,benefits and requirements of the Agreement shall remain in effect until the expiration of the term of the Agreement unless the Employee voluntarily resigns or is terminated. B. The Anniversary Date of this Agreement shall be June 30,2022 and annually thereafter. Section 2:Employment,Duties,and Authority The City agrees to employ Emily Oberdorfer as Municipal Court Judge to perform the functions and duties of that position and to perform other duties described in the Municipal Court Judge position description which may be amended by the City periodically. The Mayor and City Council are responsible for Employee's appointment,removal,and suspension. Employee shall serve at the pleasure of the Mayor and City Council and may be removed by the Mayor and City Council at any time,with or without cause as provided in this Agreement. Section 3: Compensation A. Base Salary:For the starting period of this contract,until Court re-opens and while hours of work are less than twenty(20)per week the City will continue to compensate the Employee on the hourly Pro Tern rate of$100.00 per hour.Once the court begins re-opening and resuming in-person trials,such that the weekly hours increase to regularly twenty(20)per week or more enabling the start of benefits as noted below,the compensation will shift to an exempt salaried basis at a starting rate of$93,000 per year.This salary rate is intended to compensate for roughly a.5 to .6 FTE,understanding that weekly hours will be determined based on caseload with some weeks being busier while others are lighter.The City agrees to pay the Employee an annual base salary in equal installments at the same time and in the same manner that the other management employees of the City are paid. B. This Agreement shall be automatically amended to reflect any salary adjustments that are provided or required by the City's compensation policies. C. Consideration shall be given on an annual basis,each July 1 to increase compensation based on performance. Total salary shall not,however,exceed the top of the salary range for Municipal Court Judge as shown in the City's duly established Management Compensation Schedule as it may be amended from time to time. D. Should the responsibilities and time commitment of the position exceed the expectations as outlined in section A above,the base salary section of this contract may be reopened for additional 11Page negotiation between the parties.The City Manager is authorized to make final decisions on any negotiations so long as the rates is still within the Council approved salary range. Section 4: Hours of Work It is recognized that the Employee may devote time outside the normal office hours on business for the City, and to that end Employee shall be allowed to establish an appropriate work schedule following consultation with and the approval of the Mayor and City Council or designee. Section 5: Probationary Period Satisfactory performance throughout the probation period is a part of the selection process. Employee shall be reviewed at the end of six(6)months after the start of employment to determine if Employee has successfully completed the probationary period. The probation period shall end when the Central Services Director has documented that determination in a performance review document. The Mayor and City Council and the Employee shall meet at least annually to assess the goals and objectives of the Judge role and help set expectations for the subsequent year. If the Employee does not successfully complete the probationary period,the Employee shall be terminated and without any entitlement to severance. Section 6: Performance Evaluation City shall annually review the performance of the Employee prior to the Anniversary Date of the Agreement subject to the City's Management/Supervisory performance evaluation and review system and policies. Section 7: Health,Disability,and Life Insurance,and VEBA Benefits A. Upon the City and Employee agreeing that regular assigned work hours will be a minimum of 20 hours per week(benefit eligible),the City agrees to provide and to pay a share of the premiums for health,vision,and dental insurance for the Employee and their dependents equal to that which if provided to all other management employees of the City of Tigard as authorized by the Mayor and City Council. The share of the premium paid may be adjusted by the Mayor and City Council but may not be any greater or any less that that paid for all other management employees of the City. In the event Employee is required to contribute toward the premium cost of such benefits,Employee agrees to the deduction of such amounts from their paycheck. B. The City agrees to put into force and to make required premium payments for long term disability coverage for the Employee. C. The City shall reimburse the Employee for the cost of Employee-purchased Life or Long-term Care insurance,based upon submittal of proof of payment,not to exceed$750 per year. D. The City shall make a contribution of no more than$600 per year to an HRA Voluntary Employee Beneficiary Account(VEBA)in the name of the Employee. This contribution may be adjusted from time to time as authorized by the Mayor and City Council for all management employees of the City. E. The City agrees to provide Employee the same benefits and allowances as paid and provided by the City to other management employees as provided in the City's personnel policies,except as provided modified by this Agreement. 2IPage Section 8: Leave Benefits The Employee shall accrue leave benefits pursuant to the Paid Time Off Policy,No. 19.0,of the Management,Supervisory,and Confidential Employees Personnel Policies of the City of Tigard once benefit eligible,with the following exceptions: A. Paid Time Off shall accrue at a prorated rate based on FTE and five(5)years of service as of the date of this agreement and shall continue to increase according to the accrual schedule in the Policy as it currently exists or as it may be adjusted in the future. B. The Employee shall be entitled to other leave not mentioned in this Agreement which is available to all other management employees of the City as provided in City Personnel policies. Once Court is open and the employee has moved to the 20+hours per week status (benefit eligible status),the following leaves will be loaded: a Holiday bank time 40 hours loaded each November 1 (pro-rated for start date) b Sick time loaded 40 hours each January 1 (pro-rated for start date) c COVID Sick(EOC-S) 20 hours loaded as soon as benefit eligible(time restricted for medical quarantine and expires June 30,2021) C. In the event the Employee's employment is terminated,either voluntarily or involuntarily,the Employee shall be compensated for all earned and unused Paid Time Off. Section 9: Retirement and Deferred Compensation A. The City shall contribute 11%of salary to the City-provided ICMA retirement program on behalf of the Employee,plan requires a six(6)month wait period following benefit eligibility). al B. The City shall match any Employee contributions to City-provided deferred compensation accounts up to a maximum of 3%of the Employee's base salary,upon benefit eligibility. Section 10: Professional Certifications,Bonding,and Professional Development A. The Employee shall maintain all professional certifications necessary to perform the duties required now or in the future. The City shall pay for all continuing education,training,or other requirements of professional certification and shall allow the Employee sufficient paid time to complete these requirements. Once certified,if the Employee fails to maintain any required professional certifications at any time during the term of the Agreement,the Employee shall be given 90 days to obtain certification.If the employee is not recertified,their employment shall be terminated without any entitlement to severance payment payments provided in this Agreement. B. The Employee shall maintain any and all requirements of their profession and shall conduct all personal business in such a manner as to qualify to be bonded if required by the Employee's position. City shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. If Employee fails to qualify to be bonded at any time during the term of this Agreement, the Employee may be terminated for lack of qualification and without any entitlement to severance payments provided in this Agreement. C. The City encourages the professional growth and development of the Employee. The City shall permit a reasonable amount of time for the Employee to attend professional meetings and seminars and shall pay for associated expenses to the extent that the expenses are reasonable and necessary,as determined by the City,subject to availability of funds and as approved in the City's annual budget. Section 11: Use and Return of City Property The City may provide certain personal property to the Employee(such as,but not limited to,cell phones, computers,keys,etc.) for business use. All such property is and shall remain the property of the City. The 3IPage Employee will preserve,use,and hold City property only for the benefit of the City and to carry out the City's business. When the Employee's employment is terminated,the Employee will promptly deliver to the City all City property in their possession or control in good working order. Section 12: Outside Activities The employment provided for by this Agreement shall be the Employee's primary employment. The Employee shall not accept or engage in any outside employment,including consulting or teaching,without the prior written approval of the City Manager to avoid potential or appearance of conflicts of interest and to ensure Tigard is the primary focus of the Employee. Section 13: Termination,Suspension,and Severance A. Termination For the purpose of this Agreement,termination shall occur when the City notifies the Employee that their services are no longer required and the Employee is instructed to vacate the position. Such notice may be given by the City at any time and for any reason. B. Severance shall be paid to the Employee when employment is terminated as defined in this Section. 1. If the Employee is terminated,the City shall provide a severance payment equal to three months'salary at the current rate of pay. This severance shall be paid in a lump sum unless otherwise agreed to by the City and the Employee. 2. The Employee shall also be compensated for all earned and accrued vacation leave and other entitlement benefits,consistent with City personnel policies and applicable law. 3. If the Employee is terminated because of a conviction of,plea of guilty to,or plea of nolo contendere to a felony,misdemeanor,dishonesty,violation of City Personnel Policies, malfeasance,or misfeasance then the City is not obligated to pay severance under this section. Section 14: Resignation Nothing in this Agreement shall prevent,limit or otherwise interfere with the right of the Employee to resign at any time,subject only to the provisions set forth in this Agreement. In the event that the Employee voluntarily resigns their position with the City,the Employee shall provide a minimum of 60 days'notice in order to resign in good standing with the City,unless the parties agree otherwise. In the event of resignation, no severance shall be paid by the City. Section 15: Indemnification To the full extent permitted by law,the Employer shall defend,save harmless and indemnify the Employee against any tort,professional liability claim,administrative proceeding or action,or demand or other legal action,whether groundless or otherwise,arising out of an alleged act or omission occurring within the course and scope of the Employee's duties as Municipal Court Judge unless the act or omission involved gross negligence or willful or wanton conduct under which circumstance the Employee shall be responsible for any and all damages,costs and fees caused by the misconduct or negligence himself/herself. The Employee's actions within the course and scope of their employment shall be indemnified by the City until the statute of limitations has expired without regard to their continued employment with the City. Legal representation,provided by the Employer for the Employee,shall extend until a final determination of the legal action including any appeals brought by Employer or other party. Any settlement of any claim must be made with prior approval of the Employer in order for indemnification,as provided in this Section,to be available. 4IP : ge The Employee recognizes that the Employer shall have the right to compromise or settle any claim,suit, proceeding or action. Section 16: Other Terms and Conditions of Employment The City may fix such other terms and conditions of employment relating to the performance of the Employee,as it may determine from time to time,provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement,the City of Tigard Charter or any other law. Section 17: Notices Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service,postage prepaid,addressed as follows: (1) CITY: Nadine Robinson,Central Services Director 13125 SW Hall Blvd Tigard,OR 97223 (2) (3) EMPLOYEE: Emily Oberdorfer,Municipal Court Judge Alternatively,notice required pursuant to this Agreement may be personally delivered. Section 18: General Provisions A. Integration. This Agreement sets forth and establishes the entire understanding between the City and the Employee relating to the employment of the Employee by the City. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. B. Binding Effect. This Agreement shall be binding on the City and the Employee as well as their heirs,assigns,executors,personal representatives and successors in interest. C. Effective Date. This Agreement shall become effective March 29,2021. D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid,the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. E. Attorney's Fees. In the event suit or action is instituted to interpret or enforce the terms of this agreement,the prevailing party shall be entitled to recover from the other party such sums as the court may adjudge reasonable as attorney's fees and court costs prior to settlement,at trial,or upon appeal of such suit or action. F. Modification or Amendments. No amendment,change,or modification of this Agreement shall be valid unless in writing and signed by the Mayor and City Council and the Employee. G. Entire Agreement. This Agreement constitutes the entire agreement between the City and the Employee,integrates all of the terms and conditions mentioned herein or incidental hereto,and 5IPage supersedes all negotiations of previous agreements between the parties with respect to any or all of the subject matter hereto. H. Waiver. Failure of either party at any time to require performance of any provision of the Agreement shall not limit the parties'rights to enforce the provision or provisions,nor shall any waiver of any breach of any provision or provisions be a waiver of any succeeding breach of the provision itself or any other provision. Steve Rymer,City Manager Employee Date Date ANNIVERSARY DATE REVIEW ACKNOWLEDGEMENT DATE CITY EMPLOYEE 6IPage '7 \ A-lei/1dg_ fit '14 I/' AIS-4573 4. Workshop Meeting Meeting Date: 03/16/2021 Length (in minutes): 15 Minutes Agenda Title: Consider Approval of a Resolution of Necessity for Property Acquisition Related to the Public Works Facility and Yard Project Prepared For: Brian Rager,Public Works Submitted By: Caroline Patton, Central Services Item Type: Motion Requested Meeting Type: Council Workshop Mtg. Resolution Public Hearing: No Publication Date: Information ISSUE Present a resolution of necessity to acquire real property related to the Public Works Facility and Yard Project in conjunction with the City Facilities Consolidation (CFC) project. Seeking Council's approval. STAFF RECOMMENDATION /ACTION REQUEST Staff recommends approval of the resolution of necessity. KEY FACTS AND INFORMATION SUMMARY Several years ago,the city made a deliberate decision to focus efforts and investments in revitalizing downtown,making it a destination. Within those discussions,we recognized that having a Public Works Yard located in our downtown was not an ideal or even compatible use so the need to relocate has been part of our strategy. Because this is not a new idea,we have explored alternative locations for several years.As we know,we are not growing more land,so we need to use existing land differently.And that is exactly what we are proposing. li The City of Tigard is in an extremely unique and fortunate position.We are major property owners, so assembly of parcels is not an issue when it comes to future development.We want to seize that opportunity. Relocating Public Works is one important step in our effort to continue developing downtown and reimagining our community campus. The Public Works Facility and Yard Project(CIP#91021)will relocate the operations and maintenance portion of the Public Works Department (Public Works) from its current location at 8777 SW Burnham Street to a location out of the downtown area and in a land use zone that will be more fitting for such a use. As mentioned,various planning efforts related to Tigard's downtown area,including the City Facilities Consolidation(CFC) project,envision such a relocation of the Public Works facility. In February 2020 and January 2021,the Council heard presentations from City staff related to the CFC,which consists of: •Relocation of the Public Works facility to a new site. •Construction of a new multi-story city hall on the existing Public Works site,along with a public parking garage and relocation of the Jim Griffith Memorial Skatepark,thereby reducing the City's overall footprint in the downtown area. •Sale of the existing Civic Center property to make way for much-needed additional housing in the Downtown area. The first major step in making the CFC project successful is to complete the Public Works Facility and Yard Project by summer 2023. A critical first step for the Public Works Facility and Yard project is the selection and acquisition of property for the new Public Works site. Staff has provided Council with regular updates regarding site search and selection. Public Works understands the needs of a new location and the difficulty involved in identifying such a site.We have not taken this need lightly and have done our due diligence by exploring every possibility. PW conducted a citywide site search with the help of Capacity Commercial Group real estate brokers,who provided a list of 13 potential candidate sites. The criteria for the site search included: •Site size of eight acres,based upon a space needs assessment completed for Public Works; •Industrial zoned property; •Site configuration must accommodate a modern-day public works facility;and •Relatively flat topography. Scott Edwards and Associates Architects (SEA)was selected to review each of the 13 sites,narrow the list down to a top five,and provide a master plan/feasibility analysis of the top five sites with the goal of arriving at the best site for the project(attached). SEA used the following criteria in their analysis: •Service Location (Proximity within the city's service area) *Parcel Size (Developable area as compared to the eight-acre requirement) •Environmental Overlay(Impacts from wetlands,floodplain,etc) •Efficient Site Layout (Feasibility to accommodate an ideal public works facility layout) The property located at 14020 SW 72nd Avenue was the only site that met all four of the site search criteria listed previously,and scored the highest of the top five sites in the SEA feasibility analysis. Based on these results, staff is recommending the Council approve a resolution of necessity as part of the subject property acquisition process. Epic Land Solutions will serve as the City's acquisition agent and is ready to begin the process once a resolution of necessity is approved. OTHER ALTERNATIVES Council could choose to not approve the resolution of necessity and provide alternative direction for staff. COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS Council Goals Goal 1:Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. Goal 2: Invest and connect key areas of the city to promote economic growth and community vitality. Strategy 2.1 Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment: Strategic Plan,Priority 3,Ensure development and growth support the vision. Objective 3.1 Pursue land development that maximizes public health benefits while increasing connection between people and community destinations. Objective 3.2 Focus development-associated resources in parts of the city that have the capacity to serve,house, employ, and attract the most people with the least impact on Tigard's natural systems and the climate. Objective 3.4 Proactively intervene as necessary to meet the housing needs of all community members. DATES OF PREVIOUS COUNCIL CONSIDERATION Staff provided updates to the council related to property search and selection on the following dates: •December 1,2020 Executive Session •January 12,2021 Executive Session •February 9,2021 Executive Session Attachments PW Res of Necessity RoN Exhibit A Legal Exhibit A Map PW Master Plan Report CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION DECLARING PUBLIC NECESSITY TO ACQUIRE REAL PROPERTY FOR THE PUBLIC WORKS FACILITY AND YARD PROJECT AND AUTHORIZING EMINENT DOMAIN AND IMMEDIATE POSSESSION WHEREAS, the City of Tigard ("City") is authorized by Oregon law,including ORS 223.005, the City Charter, and ORS chapter 35, to enter upon and acquire real property for public purposes,by purchase or through eminent domain; and WHEREAS, the construction of the City's Public Works Facility and Yard project (CIP 91021) (the "Project") is in the public interest and is an approved capital improvement project identified in the City of Tigard Capital Improvement Plan; and WHEREAS, the City also is working on a City Facilities Consolidation project (CFC) that will reduce the City's overall footprint in the Downtown area, and one of the goals of the CFC is the relocation of the operations and maintenances portions of the existing Public Works Facility out of the Downtown area; and WHEREAS, the new Public Works Facility will consist of an office building,warehouse, covered storage for critical maintenance equipment,fleet maintenance and repair facility, substantial storage of materials, parking, and additional appurtenant facilities; and WHEREAS, the CFC depends on the prior completion of the Project,including the location and construction of the new Public Works Facility on a new site, to enable the construction of a new city hall on the existing Public Works Facility site; and WHEREAS, to accomplish the Project,it is necessary for the City to acquire real property for the new Public Works Facility site; and WHEREAS, after extensive evaluation,the City has determined that the real property described in Exhibit A attached hereto and incorporated herein (the "Property") is necessary and in the public's interest for the location and construction of the Project, and that such public use is planned,located and will be designed and constructed in a manner that will be most compatible with the greatest public benefit and the least private injury;and WHEREAS, the Tigard City Council finds that declaration by resolution to acquire the Property for the Project is necessary,and being so advised. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that; SECTION 1: The above recitals shall form an integral part of this resolution and shall have the same force and effect as if fully stated herein. SECTION 2: The Project has been planned,located and will be designed and constructed in a manner that will be most compatible with the greatest public benefit and the least private injury. RESOLUTION NO. 21- Page 1 SECTION 3: It is in the public interest and necessary to acquire the Property so as to locate and construct the new Public Works Facility for the Project. SECTION 4: City staff and legal counsel are authorized and directed to negotiate in good faith with the owners and other persons holding an interest in the Property and to pay just compensation and applicable compensable damages in accordance with applicable law,without necessity of further City Council approval. SECTION 5: If the City Manager or designee determines that a satisfactory agreement for acquisition of the Property is not likely to be reached in a timely manner, then staff and legal counsel are authorized to file a complaint in condemnation and take all such actions as are necessary to take immediate possession of and acquire the Property through eminent domain,in the name of the City of Tigard. SECTION 6: Upon the trial of any suit or action to acquire the Property,legal counsel is authorized to make such stipulation, agreement, or admission as in their judgment may be in the interest of the City of Tigard and to take possession of the real property at such time as is appropriate in their judgment without necessity of further City Council approval. SECTION 7: This resolution is effective immediately upon passage. PASSED: This day of 2021. Mayor-City of Tigard ATTEST: City Recorder-City of Tigard RESOLUTION NO. 21- Page 2 Exhibit "A" Real property in the County of Washington , State of Oregon, described as follows: PARCEL I: A tract of land in the Southeast one-quarter of Section 1, Township 2 South, Range 1 West, of the Willamette Meridian, in the City of Tigard, County of Washington and State of Oregon, particularly described as follows: From the South quarter corner of Section 1,Township 2 South,Range 1 West,of the Willamette Meridian,in the City of Tigard, County of Washington and State of Oregon,run North 89°52'East along the South line thereof 1475.70 feet to the place of beginning for this description;thence North 0°08'West 40 feet to an iron rod at the Southeast corner of that tract described as Parcel I in the Mortgage to the Bank of California,dated June 2, 1964 and recorded June 9, 1964 in Mortgage Book 503,page 452;thence North 0°08'West along the East line of said tract so mortgaged and said line extended Northerly 330 feet;thence parallel with the South line of said Section 1,North 89°52'East 1076.75 feet to a point on the West line of Oregon State Highway known as Baldock Freeway;thence South along the West line of said highway 370 feet to the South line of said Section 1;thence South 89°52'West along the South line of said Section 1,a distance of 1076.28 feet to the place of beginning. EXCEPTING THEREFROM that portion described in Deed to the State of Oregon,by and through its State Highway Commission by Book 558.page 524. FURTHER EXCEPTING THEREFROM that parcel acquired by the State of Oregon,by and through its Department of Transportation in Circuit Court Case No. C99-0459CV and disclosed by instrument recorded February 25,2000 as Recording No. 2000-014803. PARCEL II: A tract of land in the Southeast one-quarter of Section 1, Township 2 South, Range 1 West, of the Willamette Meridian, in the City of Tigard, County of Washington and State of Oregon, particularly described as follows: From the South quarter corner of Section 1,Township 2 South, Range 1 West,of the Willamette Meridian,in the City of Tigard, County of Washington and State of Oregon,running North 89°52'East along the South line thereof 1353.2 feet to a 1 inch iron pipe located on the point of intersection of the South line of said Section 1 with the East line of S.W. 72nd Avenue (County Road No. 245) and the point of beginning for this description;thence North 89°52'East along the South line of said Section 1, a distance of 122.5 feet to Southwest corner of above Parcel I;thence North 0°08'West along the West line of said Parcel I a distance of 40 feet;thence South 89°52'West 115 feet to an iron rod;and thence continuing South 89°52'West along a line which is parallel with and 40 feet from the South line of said Section 1, to the point of intersection with the Northeasterly line of said S.W. 72nd Avenue (County Road No. 245);thence Southeasterly along the East line of said S.W. 72nd Avenue (County Road No. 245) to the place of beginning. 1 PARCEL III: A tract of land in the Southeast one-quarter of Section 1,Township 2 South, Range 1 West,of the Willamette Meridian, in the City of Tigard, County of Washington and State of Oregon, particularly described as follows: Beginning at a point on the South line of said Section 1,located North 89°52' East 2175.70 feet from the South quarter corner of said Section 1; thence North 0°08' West 370.00 feet to the true point of beginning of the tract to be described herein; thence continuing North 0°08'West a distance of 5.00 feet to a point;thence South 89°52'West a distance of 703.00 feet to a point; thence South 0°08' East a distance of 23.00 feet to a point; thence North 89052' East a distance of 3.00 feet to a point; thence North 0°08'West a distance of 18.00 feet to a point; thence North 89°52' East a distance of 700.00 feet to the true point of beginning. 2 . 2S101DD i Eti _sc, . • . ._... . •, . ....• \ ..,•,, ,;...,,...ovv MK LOOP .:::....j:...-....5:;::?..7......5 ..: ::„:..f..:.:,.....:;....:,.. \ ^;....-';';?:':‘/.-:,':';';'.:'::::'"S';:.‘•':.:•`:--;-:::'':: :::-•'::":"; 1 11 000 10200 1..49A?• '0,00' +MAW, \ - • • • - • .. - ..., • .: -„ • I • s .""C••':.:%:.-:;1!'-':.:',.7'......'''.....'i:."-'.:-.''....1--•: '",.-'.,',..;',..:'...;:'::.-::','./..,,:,,'::'::":::.,::•.:....:..'. \ . . % 1 <C• :1131!'q , .,:..,, ':-.,•:,..,-,--..•-...::::::-.-.,:::..i.;,.;.,,,.,.;,..,:......•,,,::.:.::_....,.._..:.:. .:::.!.:. ..;.;, :,:;‘, :::;,..:,) ,.,...... . \ •,..... .. . , „ .. . , . • •• ...• . _, , • ,, ..„..),,:•,,.....4..,,,,, , ,.. , . ....... .. .................. .. tra" `••• ..,,,,,, ...::.:*::'.:••••:,:':•::::::"-:'.--::-.','.::::::.::,- , ... cz.•: 0 '..':',.'"'...';'',21..,:','...-.,-..-:,",'.•- . . ow. - • ,, : ,-, .• °4\i„,\,., '::.•:%::-.:-':':.^:::.'...''.:"•:^..:' " —..••-• •...,........ . . 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A.IRUJOE'ir g • ;"•• o . ......‘•"":• NV •• •-•:; i —4 • •4$ 0.1,:(1Th'NIA•secesmernii• 1000 se MU 0.661 $ a VAC I • __:1 .11..1b.:: Ta -i•-: catin• n iii '' ma 0 i anew . unSse . PLOT DATE:311/2018 FOR ASSESSMENT PURPOSES ONLY•DO NOT RELY ON FOR OTHER USE 00 7. i 10 k :,‘:,':-,:i:: ."•:".--:,:::: :,..:isr: „-„,;::,,,:,,::,:.::., : ::-::::::::.,::„. TIGARD 0 : 2S101DD Tigard Public Works Facilities Master Plan March 8th,2021 r"- . ' c..9.1wpfrr.w. ,,. „-.-, .. ..! . .. ..,-..:. .4 us.: r tri., _...: 2,)) tv... _ .: .. ih r.• -... -! ...IA 1. . P ;- ySfWx., j qt ^ . * ri �• f , ,. �x.' t� . ►�• �,j_' . "Y �.,.r t �.ii . :I s[} �!.4 vi.iS,....."7fi 91, / •��f_.w t� . `t 79 # — ��it,t i j �J 9 �•�, "" , r ��'►. 3,,./. i,9• 'v� � rA ~ /' TI,�~ ��' ' Mt - (/11 r 1 .��a t r kir t' ,�i. a��$ �• ,% ..- • ��/+ YM r• I ., i1 • M.•� It' _ „, •l .. N� .. ti r. Y..1- �— .!....Kai@: 1r . `� ;`Z„. 1 r. .-�-{ • •• T 1. :1 flito, 'j�'.Y. ._ i �,.1,_ L '. 4,I°• ,• ' r. r .i�. �Y y ' - ' -'ii( ` J. SIJ , , a { h..,_ " ` V}�'. Ti t o . s y , , . 't i y' 'y11 �. ;� _1 ,roras1�y f '.• , ; ty ` ! 'Ji - 1. ; i � • • VI ti ` . I - • R � , + , ^ $ x . om. y ;7�{ � I /. w f 'Y . + •r I1.'- .I .... ..!. ta�' . 'IJ , ' 31 S- tt�,�.. - •.T....:L.:11.-. ?•,; ; a '1'1.,1 r „� ja y ,, tL � � Iiiik fir...!537.6. . .,-$:. .. - -. , ....t4.t.'"”" .1,. i . . ..., % % ..... . i..P; VI' t . 23 _ .4 : i: . • : • • c, ar A. ' .f - , :1--, .. - if) 't, + I 're -: -y/ •' .. �, - tl r . isf, '..---• sr_ .. ' L •#Aii`' 1`:#w'"2,.,...1t ..-0- tom" '. '.° . _ /' — .. ie n i11111 TIGARD City of Tigard Index Public Works Facilities Master Plan A. Project Team page 02 B. Executive Summary page 07 C. Research page 09 Background Existing Facilities Assessment Comparative Facilities Analysis Sustainability Approach D. Programming page 14 Site Design Growth &Zoning Analysis Facilities &Site Program E. Site Selection+Analysis page 24 Site A Site B Site C Site D Site E Building Cost Estimate Appendix'A' Capacity Commercial Group, Site Identification &Analysis,June 2020 111 , ,AU 3 Tigard Public Works Facilities Master Plan A. Project Team Pp/ City of Tigard �� Public Works Department • '` 8777 SW Burnham St. Tigard,Oregon 97223 T I G A R D 503.718.2591 Project Manager: Rob Murchison Assistant Public Works Director Project Advisory Committee.' Brian Rager Public Works Director Joseph Barrett Business Manager,Public Works Department Scott I Edwards Architecture LLP 2525 E.Burnside Street Portland,Oregon 97214 503.226.3617 Design Team: Sid Scott Principal Brandon Dole Project Manager Allyson Oar Project Architect !• Harper Houf Peterson Reghellis,Inc. 205 SE Spokane Street,Suite 200 Portland,Oregon 97202 503.221.1131 Alex Simpson Associate 71 I v I IC,AK I1 J Tgard Fd ;:c Works Fncii'ties Master Plan B. Executive Summary Introductior The Facilities Master Plan evaluates and plans for the accomodation of the current and future needs of the Public Works Department over the next twenty years to 2040. The goal of the Facilities Master Plan is to provide guidance to decision makers for both site acquisition and develop- ment of a new facility that will meet the service demand over the next twenty years based on projected growth, best service practices,new technology,sustainability and energy conservation,and projected development costs. Goals for the Facilities Master Plan include the following: - Provide guidance for the public works facility development for the next twenty years to 2040. - Provide programming and planning to meet the existing and future needs and account for the impact of future growth on operations, parks and emergency response. - Provide cost-effective service to the public by increasing operational efficiency with improved organizational and functional relationships including locating equipment and material storage to decrease travel times and resource use. - Adopt a sustainable approach to facility planning and design focused on energy conservation, alternative energy options, stormwater management and healthy building environments. Scott I Edwards Architecture was retained by the City of Tigard Public Works Department in September of 2020 and worked closely with the department's Project Manager and Advisory Committee, meeting on regular intervals of every one to two weeks. The study was organized in multiple phases: Research and Programming Review&Update -Review current facility and operational structure -Program site and building space needs Master Plan -Develop the ideal City of Tigard operations complex Site Selection&Acquisition Assistance -Review prior site identification efforts by Capacity Commercial Group -Based on sites identified by Capacity Commercial Group,identify"best fit"candidates through selective analysis -Apply the ideal master plan to"best fit"site candidates Analysis, Conceptual Design &Cost Estimate -Develop conceptual site designs for"best fit"candidates -Through site analysis score and rank"best fit"candidates -Provide estimated conceptual level project costs for top ranking site I I I LAM.)'. 7 Tigard Public Works Facilities Master Plan B. Executive Summary Based upon the findings of the Research and Programming efforts, the future Operations Complex will include an of- fice building (25,500 sf)that includes office administration spaces, conferencing and crew rooms, locker rooms,wash down and drying areas, IT facilities and storage accommodations. Other buildings include a vehicle, equipment and materials storage warehouse (25,000 sf)and a fleet maintenance facility with shop spaces(6,300sf). These facilities are required to secure, service and protect City fleet vehicles, tools, large equipment, and materials essential to the duties of the department.To accommodate outdoor storage needs and other yard facilities, including parking for fleet and staff vehicles, feuling island, vehicle wash and dewatering station, an approximate 8 acre site is recommended. Overall site utilization will be dependant upon an efficient layout of all site components.The following report outlines these findings in further detail. In addition, the following report summarizes the evaluation of 5 potential development sites located within the City of Tigard. These 5 sites were selected from a study conducted by Capacity Commercial Group to identify potential prop- erties that met the minimum size requirements of the program as determined by the needs assessment study. Service location, environmental overlay, parcel size and layout efficiency were taken into consideration and given a "score" (see site analysis)when assessing the viability of each site.The site that ranked the highest in each category is Site'A' located on SW 72nd Avenue,where the existing facility for United Rentals is located.Because Site'A'met or exceeded the requirements of the program, SjEA recommends the City of Tigard consider this site for the future Public Works Facility. A cost estimate for Site'A'is included. 7 _ •/a'N. _ ill S ate' ____s____:., err. - - 'n- - liti 1 -� - - ,i,�'�( —1„..: -51L. �� A --- . .— ,_ i s1 i1 • it •.,e.•, - 44. woo — ~ — Y l 03.08.2021 8 C. Research The City of Tigard Public Works Department provides services through three internal divisions:Operations,Engineering and Parks.The Public Works Director,Assistant Director,Operations Division and Parks Division are located in offices at the 8777 SW Burnham St, while the Engineering Division is located at 13125 SW Hall Blvd. The City's Fleet Maintenance and Facilities Engineering Division, though not currently under the purview of the Public Works Department, has been included in the scope of this Master Plan. A brief summary of each division's responsibilities are as follows: The Operations Division currently has 47 employees, including an administrative staff, and is comprised of three operational groups: - Streets: Maintains the public right-of-way through pavement sealing and patching, ditch and culvert cleaning,tree pruning and chipping for pedestrian and vision clearances,autumn leaf pickup,barricade maintenance and street sweeping. Maintains traffic signals, street lighting, street and traffic control signs,and pavement striping and markings,as well as City-owned parking lots and parking meters. - Wastewater & Storm: Inspects and cleans the underground sewer and storm mainlines, manholes and catch basins on scheduled intervals. - Water: Maintains water services to the City, including water meter service. In addition to regularly scheduled services, the Operations Division mobilizes crews and equipment during weather emergencies to de-ice roadways, clear roads of snow, remove storm debris from rights-of-way,and clear storm-water inlets, culverts,and pipes to prevent street flooding. The Parks Division currently has 9 employees. The Green Team Division currently has 3 employees. Facilities Services, a separate division of the Public Works Department, currently leases their space in a 7,363 sf building located at 8955 SW Burnham St.just north of the Pubic Works offices. The property is privately owned, consisting of storage and office area amenities and service bay for fleet maintenance services. The current facility for both the Public Works Operations Division and Fleet Maintenance is located at 8777 SW Burnham Street near Fanno Creek Park.The administrative offices and employee support functions are housed in a 17,283 SF building along with the citywide fleet maintenance unit,which occupies a 3-bay service garage.Warehouse structures totaling 7,460 SF provide equipment storage,materials storage and maintenance shops.The adjacent outdoor storage area contains bulk materials,service vehicles and equipment. M. ram ' / U(,Akl) • 9 T°gr.rd Put',';Viorks Facilities Master Plan C. Research After an initial kick-off meeting between Scott I Edwards Architecture and the Project Advisory Committee,facility tours and interviews were conducted with the following key personnel: - Rob Murchison,Assistant Public Works Director - John Goodrich, Utility Division Manager - Rob Block,Wastewater Operations Supervisor - Justin James, Facilities Services Supervisor Facility tours were conducted, after which each person was interviewed by SIEA and asked to describe space needs and adjacency requirements, privacy and security requirements, customer service relationships and their goals and objectives for the project. This research was supplemented with multiple on-site observations of the facility operations by SIEA, including meetings with the field staff and assessment of the buildings and yard. This process revealed the following deficiencies of the current facility and amenities that should be considered: - The buildings do not contain necessary staff facilities such as crew rooms, training rooms and an incident operations center(IOC),while other important facilities such as locker rooms, conference rooms and storage areas are undersized. - Temperature controlled vehicle storage is inadequately sized. - The yard is insufficient to provide enough covered storage for vehicles,equipment and materials. - Vehicle washing facilities are inadequate and poorly located,resulting in congestion and long waits at the end of the day. - Supervisors and managers are isolated from crews and other staff which is not conducive to collaboration. - The current bicycle parking facilities are undersized and in need of a repair station,water bottle filler and air station.The need for additional facilities to accommodate bicycle commuters was emphasized by all interviewees. 14 C� ii r, • N. _ .1.-: '.."' ? r,'''''). :lig 0 1 'ii )11.7.,,V.;. , F. _ :,.., ,../ ir. t' I ' .. air 03.0E.2021 1u ►mow a�.a�.< __.- "a."...._ .`- ii- „aft t; r�. , r .----7 .. '°' , , i MINI ill It I :IIII' �'•�*•• pp I : �� ' 111111) _� ' . _ liki,,..1 —11 . go 4 Ala t .. i 1: . '_ .ate. - r ri ' ., ora---........-_,. .,,,, 111 ,.. ,. ' ..._._._._ .71.1P-- -.. iiiiin C,.,1-, ,1 � '''”':'IiNt4iZ a 1.Parks Crew meets outside in the mornings-no designated crew room large enough. r. i 114 A -,,,, . i 411k., Vill ii- - rq_ i i y`= '; ' 4.Inadequate space to efficiently work on vehicles in bays. __ , , . ,,,., ., _. . -"fir • - I _. ,t t 2.Lunch room has crew room work stations in it due to lack of space elsewhere 1' ti. 1 -- �: oiria -p i ; - ''..- -456 !41-A• yNp,'1/2., 7 y* -L 0. '` s't. ;_fit, -- _�. ; y. ti v w - 1 ! N 1 j .farkih._ 5.Not enough room to efficiently work on vehicles in bays 3.Work bench and equipment storage is inadequate III I e ,I,r. 1 Tigard Public Works Facilities Master Plan Research Due to current COVID19 protocols the project team decided to forego the comparative facilities tours which are typical of project programming efforts. In place of these tours, Scott I Edwards Architecture and the Project Advisory Committee identified the following four locations as precedents for operations facilities: (For reference, the current Tigard Operations Facility consists of a 4.1 acre site with approximately 17,283 square feet of program area. The service area consists of 12.7 square miles with a current(as of 2017)population of 53,148.) Wilsonville Public Works: Site Area:7.63 acres Program Area:32,451 square feet+/- Service Area: 1.9 square miles, 10,985 population(2007) Hillsboro Public Works Site Area: 9 acres Program Area:96,000 square feet+/- Service Area: 25.49 square miles, 106,543 population Tualatin Public Works Site Area: 8.5 acres Program Area: 35,000 square feet+/- Service Area:8.19 square miles,27,837 population Oregon City Public Works Site Area: 7.5 acres (combined total for 2 locations) Program Area: 74,500 square feet+/- Service Area: 10.13 square miles,31,859 population One of the goals of the Master Plan process is to'adopt a sustainable approach to facility planning and design focused on energy conservation, alternative energy options, stormwater management and healthy building environments'. Although the City of Tigard does not require that new construction be LEED certified, the LEED v4 2019 checklist is used as a convenient basis for discussion.After reviewing each potential option, the following priorities are identified: Indoor Environmental Quality: increased ventilation, low-emitting materials, indoor chemical and pollutant source control,thermal comfort, controllability of systems,daylight and views Energy and Atmosphere:optimize energy performance, on-site renewable energy, green power Sustainable Sites: stormwater quality and quantity control, reduction of the heat island effect, water efficient landscaping, water use reduction, innovative wastewater technologies i:;,�c.rd PuLl:cFacilities Master Plan D. Programming Seismic Approach : In order for this building to function as an Emergency Operations Center(EOC)or Incident Operations Center(IOC),the building will need to meet Seismic Category IV standards. Depending on the geotechnical report for the selected site, this will require significant structural and foundation upgrades.To reduce the cost impact of these additional structure and system upgrades,SIEA recommends looking at limiting redundancy of building systems to save costs,isolating essential EOC building spaces from spaces that will not be used in the case of an event. Prior to considering potential development sites,SIEA and the Project Advisory Group established the ideal site layout. Information gathered during the research phase was compiled,analyzed and translated into a site plan without regard to context. This ideal site layout was used in evaluation and consideration of potential development sites. (Included in Appendix`A').Two typical site shapes were studied to optimize application to potential development sites:a rectangular and a square option. - Optimized drive aisles, separating operations vehicles from staff personal vehicles and visitor personal vehicles -Separated parking areas for each function, preferably allowing for the ability to fence and lock staff parking and operations vehicles -Efficient and streamlined vehicle traffic flow -Landscaping requirements to be ideally located near visitor entry and office areas to maximize visual impact on site -Material storage located within 20 feet of the perimeter of the site - Maintenance and warehouse to be housed either in the same or separate buildings, located to easily allow for future additions -Office building should be.tw. stories to optimize the space on the site r -7. ,,,,,, . __. . _. , , ,, ....... ...„ • .• . . , .._........: :: , , r n �omm4 * w La ra k .' y, i t j•, iv ' r mow 1= 1 03.08.2021 SITE MASTER PLAN OPTION 01 I See Appendix A for full study LANDSCAPE/ STORMWATER GATE TRASH MATERIAL TRASH ENCLOSURE STORAGE ENCLOSURE PROPERTY LINE N. I C ,<_ — A ,i /MO AGE ERIAL ` --- -. 1 — 1 41111 i 1 1 �r 'a j • I. 3 A .- I ( y . z _ VISITOR A 0 `-'---- PARKING (.4 . I. { MATERIAL (10+2 ADA) , STORAGE 11 ,, FLEET PARKING COVERED 1 PARKING I I IN ENTRANCE -- — H FThTUTL'1"i _ 11 f MONUMENT dila -a' ;'(7>'!1!t'�111 - E I i SIGN �` --.- _GATEfIt ____ � .I I I ab. , lli _ , _. A w ( �®✓ ` gyp° FLEET PARKING I ,7,- STAFF STAFF ♦ .AL-a II r Ai � !i I 1! O PARKING -Ai!' - f } (90) iti ..Alit' [s /- ',�- W l 1 ( I i l i- - - - ---I- - - rt �/Ili, I ( � FUTURE DECANT LANDSCAPE/ STAFF EQUIP. STATION STORMWATER PARKING FACILITIES (10+1 ADA) *THE MASTER PLAN INCLUDES THREE MAIN BUILD- INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING AS DESCRIBED BELOW. TOTAL SITE AREA: 7.75 ACRES BUILDING SUMMARY PARKING SUMMARY A OFFICE BLDG 25,500 sf F 10+2 ADA STA 2 story LAFF 90 SeismicFLEET VEHICLE+EQUIP Category IV COVERED 22 ® FLEET MAINTENANCE 6,300 sf UNCOVERED 65 1 story w/partial prefabricated mea TOTAL SPACES: 193 Seismic Category II . WAREHOUSE/EQUIP STORAGE 25,000 sf 1 story w/partial prefabricated mea Seismic Category II YARD SUMMARY LEGEND YARD STORAGE > FLEET VEHICLE TRAFFIC 38,500 sf Includes Dewatering,trash,nursery,rock and sand, E VISITOR VEHICLE TRAFFIC covered material storage.. a w I I(.Akl) 15 Tigard Public Works Facilities Master Plan SITE MASTER PLAN OPTION 02 See Appendix A for full study LANDSCAPE/ GATE STORMWATER TRASH FACILITIES ENCLOSURE PROPERTY LINE (EL_ AIH MONUMENT — I SIGN ��// i I p'• I MAIN �.- • I ENTRANCE . COVERED • VISITOR ANIL 1.1,9' �//a�r����������s."1 r, I1 PARKING f PARKING .. (14+2 ADA) . F' <' I FUTURE DECANT *I ~' / •1,_ EXPANSION 1 1 STATION STAFF .-. , /._ PATIO .__.. df/1!/7/I7/!Jr/7/p!/ - -- - - - - 2.1_44 ) — i MATERIAL .1:1=•• X'"'t'-'c-_._\......t.„_.---T t-1, - •, , Illl 1I I II [STORAGE STAFF ` '9-7 (85 FLEET SPACES) PARKING I HH Z (Bo) 116. f � � H � { l l �, O- 1 r, r: - ,J — + 1 , _iIi111III_L iL fi .. ' I- -! DECANT G^3 . ..�W� I DECANT - - - 1 JWASH _ LANDSCAPE/ STORMWATER GATE FACILITIES MATERIAL STORAGE *THE MASTER PLAN INCLUDES THREE MAIN BUILD- YARD SUMMARY INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING YARD STORAGE AS DESCRIBED BELOW. 38,500 sf TOTAL SITE AREA: 7.75 ACRES Includes Dewatering,trash,nursery,rock and sand,covered material storage.. BUILDING SUMMARY PARKING SUMMARY A OFFICE BLDG 25,500 sf TOR 14+2 ADA STA 2 story TAFF 90 FLEET VEHICLE+EQUIP Seismic Category IV COVERED 22 * UNCOVERED 65 FLEET MAINTENANCE 6,300 sf 1 story w/partial prefabricated mezz TOTAL SPACES: 193 Seismic Category II C WAREHOUSE/EQUIP STORAGE 25,000 sf 1 story w/partial prefabricated mezz Seismic Category II LEGEND FLEET VEHICLE TRAFFIC -- VISITOR VEHICLE TRAFFIC 03.08.2021 16 D. Programming Growth & Zoning Analysis The City of Tigard encompasses 12.7 square miles and has a current population of 53,148. Based upon mid-range estimates from the Tigard Parks and Recreation Master Plan Update,the number of households in Tigard will increase from 20,421 households in 2017 to over 27,000 households by 2040. To determine the basis for growth need projections, Scott I Edwards Architecture worked with the City of Tigard to determine the Public Works facility needs for the next 20 to 40 years. Growth estimates were based on standard growth metrics seen in adjacent cities and based on Tigard's projected household growth as stated in the Tigard Parks and Recreation Master Plan Update. A preliminary review of Tigard's Development Code has determined that the Public Works Department will need to be deemed an emergency service to be considered an allowed use within an Industrial Zone. All site candidates identified are located within Industrial Zones. Because of the nature of Public Works facilities, with large trucks and yard material moving in and out of the site, an Industrial Zone is ideal for the location of this facility. By locating the Public Works facility in an Industrial Zone,trucks and other heavy duty vehicles will compete less with personal vehicle and foot traffic. Locating the site on a larger arterial road, like 72nd,within the Industrial Zone makes access to and from the site efficient. ,14 ► f MOW -40 11, I I( A 11 1 Tigard Public Works Facilities Master Plan TIGARD PUBLIC WORKS PROGRAM The findings and conclusions of the program review, facility tours • and interviews were consolidated to create an updated Facilities f Program for the Public Works Department including the Parks and !r Facilities division. That program with defined goals, comparative facilities and industry planning standards applied is summarizedy # in the following pages outlining the Facilities and Site Program • '� :6';pf"t `•.��. current space allocations. V Ai` 1 . The program has been adjusted to include the necessary space required to meet the immediate needs of each division as shown • in the NSF or net square foot columns. From that basis, growth • Utz ,. 9‘=' 111+ needs over the next twenty years are anticipated to increase the `target' program areas by 10% in office areas and 5% in warehouse spaces. (See Appendix A'for complete Facilities and _- rt- V t 4 ,.\ Site Program.) • The program is organized into the following categories: • Operations Staff Streets Division Water Division Sanitary + Storm Division Parks , Recreation + Green Staff Facilities Support Spaces Warehouse and Shop Fleet Maintenance Operations Yard Fleet Parking Staff Parking II AR') 19 Ti'a d Pub:.c Works Fatuities Master Plan TIGARD PUBLIC WORKS PROGRAM These spaces include offices, staff work areas, support spaces and storage allocations serving each division. Quantity of spaces *LOCATED IN PW BUILDING TEMPORARILY WHILE and their proposed size is provided. Enclosed offices are reserved CFC BLDG IS UNDER CONSTRUCTION for managers or staff supervisory duties. Enclosed Total Area Room QTY Office W x L Area NSF Operations Staff Offices *public works director 1 • 12 x 10 120 120 *assistant public works director 1 • 12 x 10 120 120 *business manager 1 • 12 x 10 120 120 *management analyst 1 8 x 10 80 80 asset manager 1 8 x 10 80 80 senior administrative specialist II 1 8 x 10 80 80 administrative specialist II 1 8 x 10 80 80 *community engagement program coordinator 1 8 x 10 80 80 emergency services coordinator 1 8 x 10 80 80 PW utility operations manager 2 • 12 x 15 180 360 recreation program specialist 1 8 x 10 80 80 program coordinator 1 8 x 10 80 80 environmental program coordinator 1 8 x 10 80 80 recreation administrative specialist II 1 8 x 10 80 80 *confidential executive assistant 1 8 x 10 80 80 subtotal 16 1600 Streets Division Offices supervisor 1 • 12 x 10 120 120 crew member 6 6 x 8 48 288 crew room 1 18 x 15 270 270 subtotal 7 678 Water Division Offices supervisor 1 • 12 x 10 120 120 supervisor 1 • 12 x 10 120 120 environmental program coordinator 1 8 x 10 80 80 cross connection specialist 1 8 x 10 80 80 CMMS software specialist 1 8 x 10 80 80 crew member 8 6 x 8 48 384 crew room 1 18 x 15 270 270 subtotal 13 1134 Sanitary I Storm Division Offices supervisor 1 • 12 x 10 120 120 environmental program coordinator 1 8 x 10 80 80 crew member 9 6 x 8 48 432 crew room 1 18 x 15 270 270 subtotal 12 902 03.0R.2u' 20 I TIGARD PUBLIC WORKS PROGRAM Enclosed Total Area Room QTY Office W x L Area NSF Parks,Recreation+Green Staff Offices division manager 1 • 12 x 10 120 120 recreation manager 1 • 12 x 10 120 120 green team operations supervisor 1 • 12 x 10 120 120 recreation coordinator 1 8 x 10 80 80 grounds supervisor 2 • 12 x 10 120 240 green team members 3 6 x 8 48 144 parks crew members 4 6 x 8 48 192 season parks staff 5 6 x 5 30 150 subtotal 18 1166 Facilities facilities services manager 1 • 12 x 10 120 120 facilities crew members 6 8 x 8 64 384 crew room 1 18 x 15 270 270 subtotal 8 774 Office Support Spaces entry vestibule 1 20 x 25 500 500 waiting area 1 20 x 15 300 300 reception counter 2 10 x 15 150 300 community work stations 2 6 x 8 48 96 conference room(small) 2 • 12 x 15 180 360 conference room(medium) 1 • 12 x 17 200 200 conference room(large) 1 • 25 x 40 1000 1000 copy/workroom 3 10 x 10 100 300 lunch room w/vending area 1 • 30 x 50 1500 1500 mud room/wash down area 1 • 10 x 15 150 150 laundry room 1 • 10 x 10 100 100 dry room 1 • 15 x 20 300 300 locker room 2 • 20 x 30 600 1200 restroom-men 1 • 15 x 20 300 300 restroom-women 1 • 15 x 20 300 300 unisex restroom 1 • 8 x 8 64 64 shower room-men 3 • 15 x 10 150 450 shower room-women 3 • 15 x 10 150 450 quiet/nursing room 1 • 10 10 100 100 storage:office supply 3 • 6 x 8 48 144 storage:files 3 • 10 x 10 100 300 storage:conference room 1 • 2 x 10 20 20 li i-~ t F.11 2 i Tigard Public Works Facilities Master Plan TIGARD PUBLIC WORKS PROGRAM Enclosed Total Area Room QTY Office W x L Area NSF storage:hydrant/meter/banner delivery 1 • 10 x 10 100 100 storage:archive 1 • 20 x 25 500 500 storage:record drawing library 1 • 15 x 20 300 300 storage:emergency response 1 • 20 x 25 500 500 storage:recreation 1 • 24 x 24 576 576 storage:community engagement 1 • 20 x 20 400 400 vertical circulation 1 • x 700 700 janitor closet 2 • 8 x 10 80 160 SCADA Room 1 • 10 x 10 100 100 server room/telecom closet 1 • 10 x 10 100 100 subtotal 47 11870 Office Area Summary : QTY Markup NSF Office Area Subtotals 93 18124 Circulation 30% 5437 Future Expansion 10% 1812 Total Office Area 25374 Employee Count Full Time Seasonal Future Operations46 Parks+Rec+Green Staff 13 Facilities 7 subtotal 66 0 0 Overall Total 66 03.08.2021 22 TIGARD PUBLIC WORKS PROGRAM WarAhottse and Shon Prooram . These spaces include offices, shop fabrication areas, vehicle repair and storage allocations serving each division. Quantity of spaces and their proposed size is provided. Enclosed Total Area Room QTY Office W x L Area NSF Warehouse and Shop Spaces delivery drop off area 1 12 x 12 144 144 sign shop/fabrication area 1 • 25 x 24 600 600 sign shop work station 1 • 15 x 16 240 240 machine shop 1 • 25 x 40 1000 1000 welding shop 1 • 25 x 40 1000 1000 wood shop 1 • 25 x 40 1000 1000 storage:water tools 1 40 x 80 3200 3200 storage:streets tools 1 100 x 125 12500 3200 storage:waste/storm tools 1 30 x 90 2700 3200 storage:parks tools 1 55 x 100 5500 5500 storage:parks chemical 1 • 20 x 20 400 400 storage:facilities 1 • 20 x 50 1000 1000 storage:facalities tools 1 15 x 20 300 300 storage:facalities chemical 1 • 20 x 25 500 500 storage:paint 1 • 12 x 12 144 144 storage:decorations 1 • 10 x 10 100 100 subtotal 16 21528 Circulation 10% 2153 Future Expansion 5% 1076 Total Warehouse Shop Area 24757 Enclosed Total Area Room QTY Office W x L Area NSF Fleet Maintenance Spaces fleet manager 1 • 12 x 10 120 120 fleet administrator 1 8 x 10 80 80 lead mechanic 1 8 x 10 80 80 mechanic 1 8 x 10 80 80 vehicle repair 1 60 x 60 3600 3600 storage:vehicle equipment parts 1 • 60 x 15 900 900 storage:fleet tools 1 15 x 20 300 300 storage:fleet chemical 1 • 20 x 25 500 SOO subtotal 33 5460 Circulation 10% 546 Future Expansion 5% 273 Total Fleet Maintenance Area 6279 NSF Total Office Area 25374 Total Warehouse Shop Area 24757 . n Total Fleet Maintenance Area 6279 /� 1 Total Project Area 56410 `"' '`I, 23 Tigard Public Works Facilities Master Plan TIGARD PUBLIC WORKS PROGRAM Outdoor Enuipment Storage ' The operations equipment yard is sized to consolidate all existing bulk material and equipment storage for each division. The space allocations include considerations for vehicle and equipment circulation. These spaces are indicated in the site master plan. Room QTY Covered W x L Area Total Area Area NSF Operations Yard parking for 90 fleet vehicles 75000 75000 electric vehicle parking for 10 vehicles 10000 10000 conditioned vehicle space for 8 vehicles 10000 10000 magnesium chloride tank area 1 • 25 x 25 625 625 lay down storage area x 16000 16000 sand/bulk material storage 1 • 25 x 200 5000 5000 dewatering area 1 • 20 x 30 600 600 vehicle wash facility 1 • 30 x 20 600 600 outdoor equipment+trailers 1 10000 10000 parks bulk material storage 1 25 x 25 625 625 nursery space 1 20 x 25 500 500 facilities outdoor storage(covered) 1 1500 1500 refuse+recycling area 1 12 x 50 600 600 emergency generator 1 12 x 25 300 300 emergency management storage 1 500 500 fueling station 1 • 40 x 40 1600 1600 subtotal(not including fleet parking area) 123450 Circulation 30% 37035 Overall Total 160485 Fleet Parking Summary Indoor Covered Uncovered Future The parking demands of the operations Operations 10 0 35 0 complex is simplified into two categories; Parks+Rec+Green Staff 20 0 Facilities 0 fleet and staff parking. City owned vehicles are stored in designated areas subtotal 10 0 55 0 within the fenced yard,separate from staff Overall Total 65 and visitor parking areas. Staff Parking Summary Current Seasonal Future Site o u fn m a r\ Operations 48 3 3 Parks+Rec+Green Staff 16 3 3 B U I L I D N G S 56,410sf Facilities 10 2 3 YARD 160,485sf PARKING 100,000sf subtotal 74 8 9 EXPANSION 30,000sf Overall Total 91 TOTAL 346,895sf(7.96 acres) 03.08. 21 24 F. Site Selection +Analysis To determine the best fit site for the future Operations Complex, Scott I Edwards Architecture and the Project Advisory Committee worked together to evaluate each site candidate using a point- based ranking system based on the following categories: Service Location: 5pts Each site was scored based on its location within the city's service area. A central location with proximity to main arterial roads scored higher than a site isolated on the edge of the city. Parcel Size: 5pts Each site was scored on its overall acreage and developable area. The highest score required an 8 acre site that is 100%developable without encumbrances. o o m —J Environmental Overlay:5pts J co CD I5 <n Sites with multiple environmental overlays, wetlands, floodplains o 5 .a) and known contaminated soils received lower scores. Existing site cn w w topography and significant grades changes were considered. O • • • • • • • Efficient Site Layout: 5pts • • • • A conceptual site layout was produced for each candidate. Each A SW 72ND • • • • site received scores based on their ability to maintain the program O 0 0 0 and ideal layout from section'D'. • 0 0 0 • 0B HUNZIKER • • • • The sites are ranked on the scores received. The results are • • • • summarized below: O O O O • O O O SW 72nd Ave(Best Fit Candidate) • • • 0 Hunziker C NORTH DAKOTA North Dakota SW Hall Blvd 0 O 0 0 O SW 74th • 0 • 0 D SW HALL BLVD • • • O • • • • O O O O 0Following are the analysis and conceptual layouts for each site c O O O candidate. The sites are organized by ranking received. A site E SW 74TH • 0 i 0 description,zoning info, pros and cons and images are provided. SITE RANKING eN 25 Tigard Public Works Facilities Master Plan E. Site Selection +Analysis SITE LOCATIONS : _ _ k I ica r; 'nill NORTH is DAKOTA HUNZIKER 4 SW HALL k i..� r .r �. � � l BLVD _ : . ry .1 I• .i ' ; - .6. of 't! ....1 .. f r' ' —z� -- - { ~` SW 72ND .y L1--J . --. . ,.�_._ ''r ,,, - SW 74TH _ -- ,l i __. tet.... ..,-- i " J • y r f; Lght Industrial, Industrial Park, Heavy Industrial zones III 11(.AKl) 27 Tigard Public Works Facil'ties Master Plan DESCRIPTION PROS CONS SITE INFO The location is an equipment storage and • Flat site currently being used for yard storage. • Not centrally located. Project Address: 14020 SW 72nd Ave. rental site used currently by United Rentals. • No utility or environmental setbacks. • Condition of existing buildings is unknown. Tigard,OR There are three existing warehouse spaces • Minimal site frontage,which reduces scope Tax Map: and an attached office space on the site. of frontage improvements. Tax Lot: 25101 DD00800 Extensive paving on this site provides easy • Easy site access from 72nd access for yard storage. • Utilities needed are already on site Zoning: I-L Industrial Light • Site contains no environmental overlays Comprehensive Plan: I-L Industrial Light Overlay: Parking b Tigard HUB Zone Enterprise Zone Tigard Opportunity Zone Site • _. .. _ ._ ' ^ x Area: i , `. -4 ,; t, 349,351 sf(8.02 acres) a s r , 7" ExistingBuildingArea: .+}• a• t d` a Warehouse/Office I 7 7 39,104 sf` w Warehouse/Office II 8,962 sf �' `7Ri I-4 F.•t�i I _ „ ' . .s. 4 p ....0 Servicc Location .. .e...r.• .1. ...�,r+ •• .- .P,: 'it . i Is' ••••• Environmental Overlay • t • _ - .,. ply, s..::' - . 7 . w. �-. 1(; ' 1ll,,. . t ��, J. • •• •• Parcel Size I-H .,...r. II' c ••••• Efficient Site Layout • �` �' �' `` LEGEND .w. _* • h J A a r 0.4-are .s„ © r i ` • t--•---fir- SITE ACCESS POINT PROPERTY LINE ACCESS/UTILITY EASEMENT FLOOD PLAIN BOUNDARY SIGNIFICANT HABITAT BOUNDARY RAIL ROAD EASEMENT RIVER/CREEK/WATER WAY • TRANSIT STOP/BUS ROUTE TIGARD PUBLIC WORKS COMPLEX SW 72ND 8777 SW BURNHAM ST.,TIGARD,OR 97223 msEA 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS .,co r vnw.ros. 'THE MASTER PLAN INCLUDES THREE MAIN BUILD- INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING AS DESCRIBED BELOW. STAFF STAFF COVERED FLEET VEHICLE PARKING PATIO VEHICLE PARKING SCREENING ON --MATERIAL —COVERED TOTAL SITE AREA. 8.02 ACRES PARKING NORTH SIDE STORAGE MATERIAL USEABLE SITE AREA:8.02 ACRES STORAGE �-y� BUILDING SUMMARY r i 1 1 1 I I 1 1 1 1(i 1 j ( I �' ••` -�• _ _—__..r-_�-.o. r A OFFICE BLDG 25,500 sf ! f J ii j [ fr r 1 s` r Siesmic Category IV ¢ J 9 P { #I 1 i - `�`. 410 FLEET MAINTENANCE1 story 6,300 sf If r i 1 ` ?f I r I f i ,I i I ` ,`,t Siesmic Category mea t /, ` 1 i I I '` '-. `, % WAREHOUSE/EQUIP STORAGE 25,000 sf ` 1 story w/prefabricated mezz ._, 1 Siesmic Category II ` i t i • 1 I FUTURE 1 ,, ' YARD SUMMARY i.! _.. :� 1 I I I EXPANSION 1 1` \ , r s 1 1 ' - 1 rI_„ - • 4 I 1 ,, s, YARD STORAGE 50,000sf INIPII swot I 1 ', , Includes Dewatering,trash,nursery,rock I _ W 1 r, and sand,covered material storage.. J1 _... r , ,, ,, r_ frat� t PARKING SUMMARY t 1 r WASH �1 ,� a VISITOR 18+2 ADA STAFF 100 FLEET VEHICLE+EQUIP COVERED 15 UNCOVERED 96 VISITOR TRASH YARD MAGNESIUM DEWATERING LANDSCAPE/ PARKING ENCLOSURE STORAGE STORMWATER TOTAL SPACES: 201 LEGEND _ _ _ 4, FLEET VEHICLE TRAFFIC E - - - VISITOR VEHICLE TRAFFIC /� ,% VEHICLE ACCESS GATE I I TIGARD PUBLIC WORKS COMPLEX I SW 72ND 1 E ' msEA 8777 SW BURNHAM ST.,TIGARD,OR 97223 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS 'THE MASTER PLAN INCLUDES THREE MAIN BUILD- INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING AS DESCRIBED BELOW. COVERED STAFF STAFF PATIOTOTAL SITE AREA: 8.02 ACRES MATERIAL PARKING SCREENING ON TRASH STORAGE NORTH SIDE ENCLOSURE USEABLE SITE AREA:8.02 ACRES BUILDING SUMMARY f l A OFFICE BLDG 25,500 sf G i -+ t , ,I. k .'�' T' A y i 2 story a + _ ��: ii I Seismic Category IV hi 3I FLEET MAINTENANCE 6,300 sF „i ':_-_ _ _ FIs 4.....o,•--„ . 1 story w/prefabricated mea F i -.r. - - I Seismic Category II �xn ; '(�. A . ..T I:j ;mow • I ,' ,' n n _ ;_ C WAREHOUSE/EQUIP STORAGE 25,000 sf 1 story wlprefabricated mea f u ' `— ' ;4.1I. _ ° Seismic r.; •I, i. ,1 ix'F '7 z . 4 Category 11 ' '- YARD SUMMARY • - . .4..- =.a,, a',. ( }k:- L—i:- - _ ,a� YARD STORAGE 38,500 sf ? '" _ Includes Dewatering,trash,nursery,rock I h!t •' ] - a i- and sand,covered material storage.. - 1 ..., ,lr f,il .'— SUMMARY ,* PARKING —I _ . _ - - f( ;4 I t :.0 - A t`___. _��_ it VISITOR 14+2 ADA _ _ - �.T STAFF 90 `� I - r 1L..-r�'r ', r� - - - _ FLEET VEHICLE+EQUIP Fn _3 t 7 :. COVERED 22 MATERIAL VISITOR LANDSCAPE/ UNCOVERED 65 STORMWATER STORAGE PARKING TOTAL SPACES: 193 LEGEND _ _ _ ,, FLEET VEHICLE TRAFFIC 4. —_ VISITOR VEHICLE TRAFFIC I �\ VEHICLE ACCESS GATE I I TIGARD PUBLIC WORKS COMPLEX SW 72ND ,' ' .-::t -- 8777 SW BURNHAM ST.,TIGARD,OR 97223 1,,° . S E A 22 FEB 2021 I PROJ.NO.20102 r,,..,, SCALE:NTS ,, w.e, DESCRIPTION PROS CONS SITE INFO The location is an undeveloped site used • Flat site currently being used for yard storage. • Adjacency to the small creek and percent- Project Address: 8200 SW Hunziker Rd for yard storage accessed from SW Hun- • Public Works currently leases space used for age of site within significant habitat area. Tigard,OR ziker between HWY 141 and SW Wall St cen- bulk material storage. • Environmental regulatory required to develop Tax Map: tralized in the city.The site is bordered to • Minimal public frontage improvements likely the site. Tax Lot: 2S 101 CB002000 the south by a small creek and treed green required. • Existing access and railroad spur easement. space.Similar industrial developments bor- • Primary development site for future Trimet SW Zoning: I-L Industrial Light der the north,east and west.Access to the Corridor Light Rail facility. site by a single access drive through an ad- • Access through adjacent property. Comprehensive Plan: I-L Industrial Light jacent lot. • Contaminated soils have been encountered during prior public infrastructure projects Overlay: Parking A along the south property boundary. It is as- Tigard HUB Zone sumed poor soil conditions exist throughout. Enterprise Zone Tigard Opportunity Zone rj •;„ •. • • 1 : fi`yam s _ v - Site Area: 369,824 sf(8.49 acres) iime • A , f /r ' 7 A+ r , Environmental: 100 yr Flood Plain .'(F e - CWS Potential Impact •' ... "'�� . CWS Vegetated Corridor `, - Inventoried Wetlands , ! r. w, * ' ti r • _- ::::nt Habitat Area $ ;o y.3, r 5 , j�, ��` ' . �. ,A044 •'`-r" - t t Existing Building Area: w 3 ♦:•, } 7&' '' '� r - '' - '• �:. - ^* Warehouse '> fi t 4 - 3 Ni,..,. a++�.. a..,'%:',...;•°"".3;,,•••,..4.. / • , • ,. ,... 4 o• cy"� .y', D' ,. •••C0 Service Location Ilk. �{ ,. -4' . . r,...A. 4' -`�\�`� J �' „ ' rN. •,'v ' •.t' '` ` •` . , ••000 Environmental Overlay ti • !, • l'"s. • illk� .�t. Parcel Size �'t�,\ ` J? •• / rEfficient Site Layout %,_. dirott . 11,- / ..,,, iii? . f�.• •s *` �,,* k. '"' LEGEND , _ ,_ [� til:: SITE ACCESS POINT PROPERTY LINE ACCESS/UTILITY EASEMENT FLOOD PLAIN BOUNDARY -•---—- SIGNIFICANT HABITAT BOUNDARY RAIL ROAD EASEMENT - - -- RIVER/CREEK/WATER WAY TIGARD PUBLIC WORKS COMPLEX I HUNZIKER ST SITE B 8777 SW BURNHAM ST.,TIGARD,OR 97223 MsEA 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS xm.r rown•ns. - ,--..-- _ , S7• - - - - _ •THE MASTER PLAN INCLUDES THREE MAIN BUILD- t k•'.. _ r % • - INGS;AN OFFICE BUILDING,FLEET MAINTENANCE W4r4,11111%.14f4 ■( q ^'''�� r "PI FACILITY AND A WAREHOUSE STORAGE BUILDING •. -••• a y�•' A,,.Ir AS DESCRIBED BELOW. • 4 , _ �•- TOTAL SITE AREA:8.49 ACRES . ..ev.40 ` . ,` ' , / USEABLE SITE AREA:5.9 ACRES BUILDING SUMMARY s, ` ,31,17:,..t.7 "on,...442._,..... . • (,� '`i'' t''! (' ! + �,. • A OFFICE BLDG 25,500 sf ' 2 story • ,�� � •,��, Seismic Category N .„44...---• FLEET MAINTENANCE 6,300 sf - I v • r• % r_ }+ ® 1 story w/prefabricated mea I r '` Seismic Category II I k /' � ,,... r, e '' -' A 1 ,i • WAREHOUSE/EQUIP STORAGE 25,000 sf / P 1sToryw/prefabr Gated mea1` �,-- �i�%frf'r��i�i .� li ' SeismicCategory11 DRi I > , _ ' I11111180 t" 1 �, 4 , YARD SUMMARY i i,i>. ' • 1 ., '"s YARD STORAGE 38,500 sf L �. _�j LI I # ! �t I, \1 Includes Dewatering,trash,nursery,rock ,. ( I - - i and sand,covered material storage.. �rilly'''. , II I t f�i I �F� ' '! ' i , %.7.-4.7 _•��* r r PARKING SUMMARYI• iIW .,L1 ;_ r e# g !r� f VISITOR 14+2 ADA {. i ��1 I I i' „r 1.. , I. 1 ,j, , 1I, •;� +_ • # _ STAFF 90 1111 fl 11' Ig: „„ 9� FLEET VEHICLE+EQUIP • 1, i* t a _ ,. _ 1 , f — • •��.' •' COVERED 22 r �. '�+�. T {' • UNCOVERED 65 i ✓ 1 it, , �, ,•, . 'E• +" '' '� �'" V V` Qr •1)� i ,� 1' TOTAL SPACES: 193 T . • Y j ; . r( II. } It ry ` •• i6 r+. ,1 LEGEND ii � � N r ��z -a#�_� — — — FLEET VEHICLE TRAFFIC 4, i`, _,eiE VISITOR VEHICLE TRAFFIC ;rR. —'dt,,' +. _S' __ . 1 _,. i� �♦ VEHICLE ACCESS GATE I I TIGARD PUBLIC WORKS COMPLEX HUNZIKER ST 8777 SW BURNHAM ST.,TIGARD,OR 97223 MsEA 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS .C<`•i.4RWaIUi.. DESCRIPTION PROS CONS SITE INFO The location is a developed site with industrial use and yard storage. The • Site is currently industrial use with site storage. • Adjacency to the small creek and percent- Project Address: site consists of smaller lots that can be accessed from SW Tiedeman Ave, • Existing buildings potential for reuse age of site within significant habitat area. Lot I 10250 SW North Dakota St Lot III 11445 SW Tiedeman Ave SW North Dakota St,and SW Tigard and located in the NW service area of • Site is large enough to accommodate the • Environmental regulatory required to develop 15135CB00200 1S135CB00300 the city.The site is bordered to the west by Fanno Creek and a treed green existing environmental setback and adjacent the site. 796,020 sf(4.5 acres) 37,897 sf(0.87 acres) space. railroad easement. • The site consists of multiple lots with multiple Lot II No Physical Address Lot IV 17535 SW Tiedeman Ave • Site is accessible from the North,South and owners y East • Adjacency to railroad crossing and intersec- 1S134DA03400 1S135CB00400 • Green space buffer from residential area. tion of SW Tiedemen and SW Tigard St. 47,045 sf(1.08 acres) 84,071 sf(1.93 acres) • Significant pubic frontage improvements re- quired. Lot V 11555 SW Tiedeman Ave - �.w• 1S135CB00500 23,958 sf(0.55 acres) ry f! Lot VI 10505 SW Tigard St • 1S134DD00102 R - 76,230 sf(1.75 acres) LOT7 a i Tax Map: y 111 a ,. o Total Site Area: 465,221 sf(10.68 acres) Ilkfir cif•y' •. --.�. `i vim` - } ... ' f ' ''' .r : - - Zoning: PR Parks&Recreation • ••.• Z i �� Comprehensive Plan: OS Open Space 1 Overlay: Parking A T a Parking B I�, t Enterprise Zone , . e• - i - lipt.i ,. .. Environmental:nvrronmen a 100 yr Flood Plain CWS Potential Impact ` ."'.. *E. . CWS Vegetated Corridor ��� /` Safe Harbor (:, Significant Tree Groves !- ,� _ r Inventoried Wetlands d" a- ` I, + Significant Habitat Area �•pp,, y Ls' Existing Building Area: Warehouse 60,000 sfsf , •� • 40,y� Warehouse 910 yAll\• ;,/ . • LEGEND E�411. SITE ACCESS POINT PROPERTY UNE ••NO Ser.,ce Locator ACCESS/UTILITY EASEMENT FLOOD PLAIN BOUNDARY •••00 Environrre-lal Overlay SIGNIFICANT HABITAT BOUNDARY •••00 Parcel Size RAIL ROAD EASEMENT ••000 Efficient Site Layout RIVER/CREEK/WATER WAY TIGARD PUBLIC WORKS COMPLEX SW NORTH DAKOTA ST 8777 SW BURNHAM ST.,TIGARD,OR 97223 MsEA 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS •c.r,Ftw....s - PUBLIC FRONTAGE IMPROVEMENTS ALONG SW TIEDEMAN AVE. *THE MASTER PLAN INCLUDES THREE MAIN BUILD- INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING .411, AS DESCRIBED BELOW. `' Oji TOTAL SITE AREA: 10.68 ACRES - ""KKK` *i _. USEABLE SITE AREA:7.6 ACRES 4`` •� ,,�- �'� F BUILDING SUMMARY I` ,�- NNW-• A OFFICE BLDG 25,500 sf it' -;10111.11.°11!.- * It .k S story .III, � P�r� j _ _ �� Seismic Category IV t ..• J _ y • ® FLEET MAINTENANCE 6,300 sf - r - '' y j j;` 11 I1(j M t1 t r i 1 story w/prefabricated mea 1�! [ t 1 l I Seismic Category II WAREHOUSE/EQUIP STORAGE 25,000 sf or41111.1111120" - 0; 1 story w/prefabricated mea /1 a Seismic Category II I.!/Il YARD SUMMARY 'AMR e*lif•'��,f�ji'%'1'%y t F YARD STORAGE 38,500 sf ! I .0.,,, 1 • Includes Dewatering,trash,nursery,rock ` * - -I - _5 and sand,covered material storage.. 11 }• + km( I ,r,— wwwi — r j PARKING SUMMARY g:.• - _, a VISITOR 14+2ADA _rl 7 .Fs ._-. _ STAFF f• . .i.. ' I 1 ;1 III i 1�Ii`�7,A��.. _ _ - - FLEET HICLE+EQ 90 � ..ey �-` ..-w yVE UIP ' r ,� t COVERED 22 t, ) _ ^, .,•, f. ii*' ' +r \11 , UNCOVERED 65 11'..-4 640 #� 1 MT- _ „ �.• PUBLIC FRONTAGE TOTAL SPACES: 193 , � ,i * z40 ti` � 1 ! IMPROVEMENTS ALONG • .tr `, f _ - ' SWTIGARD ST. �. ` �^ - - ir, Vlie i.ti^`�. T ! _ "1 , ' ! LEGEND - _ _ _ 3, FLEET VEHICLE TRAFFIC PUBLIC FRONTAGE IMPROVEMENTS ALONG E -.- _ VISITOR VEHICLE TRAFFIC SW NORTH DAKOTA AVE. - ) ‘ VEHICLE ACCESS GATE 1 1 TIGARD PUBLIC WORKS COMPLEX SW NORTH DAKOTA ST 8777 SW BURNHAM ST.,TIGARD,OR 97223 MsEA 22 FEB 2021 I PROD.NO.20102 SCALE:NTS *i n.r.cnwnuo* DESCRIPTION PROS CONS SITE INFO The location is a partially developed site. • Potential reuse of existing warehouse build- • Adjacency to Fanno Creek and percentage project Address: Fanno Creek runs along the SE portion of ing. of site within the 100yr flood plain. the site.There are two existing industrial • Existing yard area. • Environmental regulatory required to develop buildings and yard space. the site. Lot I 12970 SW Hall Blvd • Wetland and floodplain boundary limits devel- 2S102DA00100 opable area. 64,904 sf(1.49 acres) • Moderate public frontage improvements re Lot II 13000 SW Hall Blvd quired. 2S102DA00500 • Significant portion of site is undevelopable due to grade elevation changes and environ- 369,824 sf(8.49 acres) mental overlays. Tax Map: Total Site Area: 421,244 sf(9.9 Acres) _\ .r+ - •+ '„� . � ,Y� \,` � ^ .'• r •y �-.{ Zoning: I-L Industrial Light 'L _ a * r Comprehensive Plan: OS Open Space r- 111 y +-:";\\ ,�� � �; t\: Overlay: Parking A ~ Environmental: 100 yr Flood Plain ae J . CWS Potential Impact .. 4 '�` `, S ,? CWS Vegetated Corridor -`��1 ' � _ it __�_. �.. ' ` � .. s Safe Harbor irrf R�,r•. ..� .._ �� -. T'r e;�: . . _ ' "`•,�,� Significant Tree Groves ':,d ft 4 rrr` } `� Inventoried Wetlands �, I ' cLL Significant Habitat Area r. w-' ••••..a• % - �"` t` Warehouseding rea. 30,600st A a d S''� t ' •"' �...� r, - - f� r• l \ Warehouse 5,244 sf s�10 1`�,�i S.4 F, # 49,. Amy .T �, • , }R` ' . , 2 ' -. - , — .._ 4 % *, f :::: :r:::i°:eriay ' rn10, •wo00 Parcel Sze ,♦ 0 �, 4„... \ ,, ,„�"�' _ 31 1 . • - :::::° ' '" ,Google Gla••°ic- .E.• ••• SITE ACCESS POINT PROPERTY UNE ACCESS/UTILITY EASEMENT FLOOD PLAIN BOUNDARY SIGNIFICANT HABITAT BOUNDARY RAIL ROAD EASEMENT RIVER/CREEK/WATER WAY TIGARD PUBLIC WORKS COMPLEX Hall Blvd ;.ITE D 8777SW BURNHAM ST.,TIGARD,OR 97223 gisEA 22 FEB 2021 I PROJ.NO.20102 I SCALE:NTS *THE MASTER PLAN INCLUDES THREE MAIN BUILD- 44 INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING ' - ZS' AS DESCRIBED BELOW. •+�+•• 4 - TOTAL SITE AREA: 9.9 ACRES , USEABLE SITE AREA:3.9 ACRES „ — ` ___:� M _ BUILDING SUMMARY tATM�PII� • . , - -. -- A OFFICE BLDG 25,500 sf 2 story Seismic Category IV 4 - • - , . 4 .�•4���- �t _�� "4} „ ® FLEET MAINTENANCE 6,300sf fMI6 J i(('ni n itI)'J * t�q! . ' 1 story w/prefobr toted mea ay • 4 it Seismic Category II • -Or. , �' ' !, is`ti f til M' �r 1 t, WAREHOUSE/EQUIP STORAGE 25,000 sf -1. /� 1 1 story w/prefabricated mea ut j// A Seismic Category II ■ ,/ jl, • war 'f_ - V YARD SUMMARY �,- .l. X41 Xi SII��-1111111101 f 4 � ..,,R,._:. k ; ' YARD STORAGE 38,500sf . � ` _r. Includes Dewatering,trash,nursery,rock �.� o and sand,covered material storage.. +,L i � � C •� , °�%1. , P._ _ y . j •_, PARKING SUMMARY _ '�' ���•"-'• �~; /I� D VISITOR 14+2ADA + STAFF 90 FLEET VEHICLE+EQUIP 4 - tom' • `'4 . • ;' - COVERED 22 ` ` A / •`.a * � UNCOVERED 65 a r • ' ` Nit j i TOTAL SPACES: 193 3F Jla it `'7.�,�� �• , • LEGEND _ _ _ 9, FLEET VEHICLE TRAFFIC E. — — — VISITOR VEHICLE TRAFFIC ,� �♦ VEHICLE ACCESS GATE 1 1 4 , 4._i TIGARD PUBLIC WORKS COMPLEX ' .,` . Hall Blvd SITE C 8777 SW BURNHAM ST.,TIGARD,OR 97223 MI S E A 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS DESCRIPTION PROS CONS SITE INFO - 1 .1 I The location is a partially developed site • Green space buffer at adjacent residential • Adjacency to Fanno Creek and percentage Project Address: located along SW 74th Ave between SW area of site within the 100yr flood plain. Lot I 15515 5W 74th Ave 1 Bonita Rd and SW Durham Rd in the SE • Potential reuse of existing warehouse building • Environmental regulatory required to develop 2S112DB00800 _ A quadrant of the city.The site is bordered to the site. 241,322 sf(5.24 acres) r ,i �\"• • . , • the west by Fanno Creek and a large open • The 100yr flood plain boundary and significant green space.Similar small commercial de- tree grove splits the site north and south Lot II 15245 SW 74th Ave 4velopments border the north and south. • The site consists of multiple lots with multiple 2S112DB00700 .1,, p 'T Access to the site is from the east along SW owners 241,322 sf(5.24 acres) r. �„ .. 74th Ave with each individual lot is served • Moderate public frontage improvements re- • .1°' e~ by an existing driveway. quired. Lot III 15205 SW 74th Ave +i • - k, • Significant portion of site is undevelopable 2S112DB00800 r+< - k"tM due to grade elevation changes and environ- 118,047 sf(2.71 acres) .,.p:ocis., • J • ; mental overlays. 4 - �. _! Lot IVAve . ..�4. �'-'-i a .t , ar_ 2S112DC1600Av ��i - _ T.,- 38,768 sf(0.89 acres) ,, r r �� . s/ - Lot V No Physical Address f'- . 2S112DC01601 .+ y•< +4 . _ �'... ♦ e e"� 'r`'." -W. +^ 40,946 sf(0.94 acres) 4, � i - Tax Map. �l r , Total Site Area: 637,282 sf(14.63 acres) ki r1 7 - j t�>t 1�` MP y 4' 1 - Zoning: IP Industrial Park 4 '1 _ -+ - .. ,� 4,.- w PR Parks&Recreation w • , o;� f` •' q. Com rehensive Plan: OS Open Space ' .c'� �z . yyy � '` Overlay: Parking A Irr'► t ' .... j Parking B r• `. - _ r Enterprise Zone ' = .; + ' !i4 Environmental: 100 yr Flood Plain r h ti 1S f' Is' ! :.� / CWS Potential Impact �t • " '• "".-""r� CWS Vegetated Corridor £ 1't. „ Safe Harbor ' - 'N _ Significant Tree Groves i, Inventoried Wetlands r I• :r /� Significant Habitat Area r`1 ` W.P. - +. Existing Building Area: * ♦ ` i` .k "♦ • Warehouse 14,964 sf AL r- � ► i ►•� LEGEND �. air *. 1+s,i, r"`4 LI �� SITE ACCESS POINT �dig I ' 41 r IA Ce1 ' PROPERTY LINE Y, '44 •' _ •••00 Senl,cr Lc:ration ACCESS/UTILITY EASEMENT ,,• •0000 Enviror'n'eral Overlay FLOOD PLAIN BOUNDARY _ SIGNIFICANT HABITAT BOUNDARY y• % r •0000 Parcel:'ize RAIL ROAD EASEMENT , -• . •0000 Efficient 5 t Layout RIVER/CREEK/WATER WAY TIGARD PUBLIC WORKS COMPLEX 74TH AVE �'1 8777SW BURNHAM ST.,TIGARD,OR 97223 , S E A 22 FEB 2021 I PROJ.NO.20102 SCALE:NTS `THETOTAL MASTERSITEAREA:PLAN14INCLUDES.63ACRES THREE MAIN BUILD- INGS;AN OFFICE BUILDING,FLEET MAINTENANCE FACILITY AND A WAREHOUSE STORAGE BUILDING AS DESCRIBED BELOW. 1, 1 4 ‘,.., . ,i,s � �� �w. 4� 0. I 1 0 ' USEABLE SITE AREA:5.75 ACRES Q�1� le-r* BUILDING SUMMARY A OFFICE BLDG 25,500 sf 2 story Seismic Category IV fi •-•�..r .-sT �. — iir 1 r ® 1 story MAINTENANCE toted men 6,300 sf v SeismicCategory II r '! . �„ :`F I.,-1_ i ' ' -� `� WAREHOUSE/EQUIP STORAGE 25,000 sf a I I t vt. r 4- '� µ '�EC 1 story w/prefabricated mez I I. -4. t . ( _• ... �• t Seismic Category II I ` i s Y A ` _ A' I 1 j .... 'i ' , YARD SUMMARY 1 /; !" �Z" .� r YARD STORAGE 38,500 sf .r '!y --./�%"9/T.Zij41i ♦ s z Includes Dewatering,trash,nursery,rock ~ ` 1• �� 1 A • 'w`6 $+�-_ r" and sand,covered material storage.. • '! .� i �; mil t R PARKING SUMMARY � . "�' _ r- r w* VISITOR 14+2 ADA Vgil w• z' t STAFF 90 ,..I' ` .' - '�"'�•�" -'t- * .fit a FLEET VEHICLE+EQUIP ,�f.. -.- -••- - -.s -\ --r,.--..�5- ...t V." '�, . •. COVERED 22 •�_ •+ - *.r J • UNCOVERED 65 L 4 , 7)4 ,fp TOTAL SPACES: 193 oh ,, LEGEND I Il '* - 4 � • ti f."% ;4* 'M 114., . . ,t, , ,e, ‘'',' ibir--4\. . III r _ _ _ FLEET VEHICLE TRAFFIC • - - r. .. th _ - q t. 1 — _. _ VISITOR VEHICLE TRAFFIC Lilt • _ '` it �1 ♦, is.:f. it.-- , I % VEHICLE ACCESS GATE ' '• 4 r i TIGARD PUBLIC WORKS COMPLEX 74TH AVE-I E E 8777 SW BURNHAM ST.,TIGARD,OR 97223 I MsEA 22 FEB 2021 I PROJ.NO.20102 I SCALE:NTS E. Slte Selection +Analysis The following are estimated project development costs for the Public Works facility. The estimate is based on the conceptual design and does not represent a detailed cost estimate. At the time of the estimate, access the site to review the existing site and building conditions was not available. Therefore, the estimate assumes full demolition of the existing site and buildings and all new construction. Parcel Size 349,351 sf(8.02 acres) Total Project Costs $28,109,160+cost of land Property Purchase Costs Assumed Purchase Price: $TBD Title Report: $0* Appraisal: $0* Closing Costs: $0* Land Survey: $20,000 Geotechnical&Infiltration Testing: $30,000 Phase I Environmental: $20,000 Environmental Assessment: $20,000 AIE Due Diligence: $30,000 Total Estimated Property Purchase Cost: $TBD-Property Appraisal Required Construction Costs-CMIGC Office Building: 28,500sf x$400= $11,400,000 Fleet Maintenance: 6,300sf x$270= $1,701,000 Storage Warehouse: 25,000sf x$150= $3,750,000 Fuel Island/Truck Wash: $50,000 Dewatering Facility: $75,000 Covered Material/Parking: $250,000 Site Development Costs:(349,351 sf-52,700sf)x$9= $2,670,000 Demolition Costs: $200,000 CM/GC Pre-Construction Services: $80,000 Construction Cost Sub-Total: $20,176,000 Oregon CAT tax at.57%: $115,000 ODOE Green Energy requirement at 1.5%: $302,640 Estimating Construction Contingency at 10%: $2,017,600 Total Estimated Construction Costs,January 2021: $22,611,240 Escalation-Assumed construction start June 2022 (18 months)at.25%I month:$20,176,000 x.06= $1,210,560 Total Estimated Construction Costs,June 2022: $23,821,800 IIS,AKU 32 Tigard Pubic\Works Faciiaues Master Plan E. Conceptual Design Soft Costs Permitting Fees(Land Use,Building,Engineering,SDC's): $500,000 Architectural/Engineering Fee at 10%of Construction Cost: $2,017,600 Reimbursable expenses(printing,bidding,travel,etc.): $30,000 Owner's Representative Fee: $500,000 Traffic Impact Analysis: $15,000 Special Inspections(third party during construction): $50,000 Utility Locates and Video Scoping: $5,000 FF&E: $700,000 Legal: $30,000 Insurance: $50,000 Estimating Contingency at 10%of soft costs: $389,760 Total Estimated Soft Costs: $4,287,360 Total Estimated Project Cost(not including purchase of land): $28,109,160 Risk Mitigation Potential risk impact at 15%of estimated construction cost: $3,573,270 These risks include unknowns associated with existing soils conditions, unforeseen conditions,off-site improvements, public improvements,dedicated fiber connection to CFC and other misc. unknowns. Included in the purchase cost of the land. 03.08.2021 APPENDIX A CCG, SITE IDENTIFICATION REPORT 3,; TgL:rd PuH c V:'nrks FPci r es'Jis.ster )4-‘.71 AIS-4590 5. Workshop Meeting Meeting Date: 03/16/2021 Length (in minutes):30 Minutes Agenda Title: Receive Capital Improvement Plan Update Submitted By: Lori Faha,Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Briefing and update on the status of Capital Improvement Plan (CIP) projects currently underway. STAFF RECOMMENDATION /ACTION REQUEST Receive the March 2021 CIP Update. KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the City's infrastructure,typically costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public facility systems addressed by the CIP include streets,parks, sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases, CIP projects are implemented with oversight from the City's Engineering Division. City Engineer Lori Faha will provide a summary report to Council,including the status of active projects. To supplement the CIP PowerPoint presentation, copies of individual project status reports for active CIP projects will be delivered to Council in the March 11, 2021 City Council Newsletter packet. OTHER ALTERNATIVES N/A COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS The CIP for FY2020/21 was adopted June 23,2020. DATES OF PREVIOUS COUNCIL CONSIDERATION The last CIP briefing to Council occurred at the November 17,2020 Workshop Meeting. Attachments March 2021 CIP Update CITY OF TIGARD Respect and Care 1 Do the Right Thing 1 Get it Done 11 . TIGARD CapitalImprovement Project Update FY 2020-21 Tigard City Council Meeting March 16, 2021 CITY OF TIGARD Project Status O On Target 0 Minor Issues 0 Major Issues Yf, ri.y t Al „ .. - r y lam. Parks / Streets L;, • ,� w , Water : Sanitary Sewerr. rte' ''zit. -4. / Stormwater ` .. -fir / Facilities . � , s , rr _ •;',•'!:- , 7.,'' 'int CITY OF TIC ARD Status of Parks Projects PROJECT NOTES BUDGET SCHEDULE Dirksen Nature Park • Wetland Boardwalk& Coordinating with Dirksen parking lot project, Walkway combining work scopes, design underway • Off-Street Parking Lot • • Fanno Creek Trail—RFFA Grant Near 100%design, land use approvals underway, budget increase approved FY21, another increase in proposed CIP budget Plan development nearly complete, but will Fanno Creek Trail Amenities not proceed to implementation—funds to • transfer to fund overage on main trail FY21 plan: ADA needs, parks and trail Parks Major Maintenance signage, playground equipment replacement, design Cook Park irrigation for reuse water, Cook Park ADA dock grant writing CITY OF T I G A R D Status of Parks Projects PROJECT NOTES BUDGET SCHEDULE Completed conditions assessment, demographic analysis, 10-minute walk to Parks Master Plan parks/trails analysis. Recreation program review&outreach to underserved communities underway. Universal Plaza Art installations underway. Design nearing completion. ODOT will manage contracts due to federal Red Rock Creek Trail Plan grant. Scoping underway. Grant won't fund internal costs. Cook Park Softball/Baseball Construction started, budget increase for • Infields permit complexity, higher contractor final bid Fanno Creek Trail Alignment Final report production underway, added Study Bonita—Tualatin River budget for complex analysis work Fanno Creek Overlook On hold until next FY due to staff capacity • • CITY OF TIGARD Status of Streets Projects PROJECT NOTES BUDGET SCHEDULE Pavement Management Design underway for summer 2021 paving& Program slurry—bid in April. 5-year plan update and rate study underway. Bike/ped counts, Grant& Katherine crossings Pedestrian and Cyclist of Tigard Street,Slow Your Roll signs, 4111 Connections Program Tiedeman at Fanno Creek Trail RRFB,Your Speed Is signs, 79th Avenue traffic calming Upper Boones Ferry/Durham Design complete, aiming for summer 2021 Adaptive Signals construction, ODOT/County lead Roy Rogers Road County lead, construction underway • 40 121st Ave (Whistlers Lane— County lead MSTIP program,design nearly • Tippitt) sidewalks, bike lanes complete, ROW acquisition underway, some delay due to ROW& utility relocation issues North Dakota Street Bridge Consultant fee negotiation still underway. Replacement ODOT grant. Tigard Street Bridge Preparing Request for Proposals for design Replacement CITY OF TIG ARD Status of Streets Projects PROJECT NOTES BUDGET SCHEDULE Wall St/Tech Center Drive Construction nearly complete. RFFA Freight • • Connection and state grants. Transportation System Plan Existing conditions &future needs input& reports complete, evaluation criteria under Update • development, report to council in April Frewing Street Sidewalk Infill Design nearly complete. New cost estimate significantly over budget. CDBG grant. Highway 99W Lights City managing, at 30%design, some delay due to project transfer to city ADA ROW Program Bidding multiple ramps for this program & • PMP ramps in March Transportation System Major 5-year maintenance program completed, Maintenance coordinating with County Fiber Communication Network Work with ODOT to add fiber conduit to Program planned new Hall Blvd bridge over Hwy 217 60% design. Outreach underway to TDA& Main Street Phase 2 businesses on plan and construction impacts mitigation needs. CITY OF T I G A R D Status of Water Projects PROJECT NOTES BUDGET SCHEDULE Alternative project delivery approved by Cach Reservoir& Pump Station Council, RFP preparation underway for ..- design-build team Red Rock Creek Waterline Work is being phased to coordinate with Relocation other projects, Milton Court—Tech Center Drive connection ready to bid Water Master Plan Complete and Council adopted. `' Fonner St/121St Ave Valve& Design substantially complete, in 10. 16 Piping Improvements coordination with 121St Ave project Aquifer Storage& Recovery Well rehab construction starting; well Wells 2 &3 building facilities design at 60% • • Risk, Resilience, Emergency Risk/Resilience Plan complete, Emergency Response Plan Response Plan work underway Greenfield Emergency Repair Completed under budget,APWA Project of • a the Year Award CITY OF TIGARD Status of Sanitary Sewer Projects PROJECT NOTES BUDGET SCHEDULE Sanitary Sewer Major • • Maintenance Repairing/lining sewers, manholes Stream channel restoration work complete, • ,, East Fork Derry Dell Creek outreach with streamside property owners for cooperative planting Fanno Creek Sanitary Siphon Construction complete Repair Downtown Sanitary Sewer Line Construction complete • CITY OF TIGARD Status of Stormwater Projects PROJECT NOTES BUDGET SCHEDULE Stormwater Major Maintenance Multiple pipe, culvert and stream system • repairs 124th Avenue/Ann Court Culvert Complete Frewing Stormline Replace Construction underway, budget increase • approved for added pipe replacement Water Quality Facility Rehab Condition assessments complete, • Program programming rehab work Tigard Triangle Stormwater Plan CWS lead, plan nearly complete Commercial St Storm Facility Combined with Main Street project Kruger Creek Stabilization Design starting Washington Square Storm Delayed to FY22 Retrofit Plan Oak Street Property Opportunistic purchase of land & demolition New New for future flood plain restoration CITY OF TIGARD Status of Other Projects PROJECT NOTES BUDGET SCHEDULE Public Works Facility and Yard Acquisition effort underway for top site. City Hall Remodel Construction complete • PW Field Staff Work Area Planning complete, construction in April, • budget increase request in Q3 CITY OF TIGARD v. -,.. • - _ E $' `, Ft"k:tt'II3g St. Iillpf{)tf.'I?l4`Itts ' \` ,� (;� _ 110 Street Closure t•.• t ilp 0%0 Culverts Replacement r f { • l‘ts ._ • 11 v# Culvert , �`, �a !ti •1., 4a +'6i Project .. zA 1.' 12 f4 • f _i ..0' itit , .... .. '14.01..„,, ,,,,,„..„, - . ,- -40 ...... . . , 1., k C; I Street Cloture �., ` V \*Ik b Detour Route 4 IL Z- k ..... A 7 , A . . ii . 1,; ■ • fJ 1. 1 � r .�• + VM rF 6 �4,4 �' 't -\ w X. l a r ° " re-t• F� . sv E- - - { 4 i t': '... " x ., .� o 5 5 x r l ,a ,� 0 I. . ..:':,,,,,•,-,--- - '.,,,,-, ',.-..8 , , '/,• i",- ' ...;•'' i•. ' 1 .1,-)' : a ' ›.'' x{415 ...�{S ^' • • �� f ,i -- Z 3 �'*W i { i"r; O tl 7. .} CITY OF TIGARD Frewing Street Culvert - Upstream (South) •.-104:::, .,)„.0.--;:,, - Tog vii4 . ., ic).,...::,....,,..,,, 1,1,1 ',-' P•1-.1;'..... - '',",;(''Nf,!,:,,,',7"-.*) ',',.,3„,...!,.4,j).',,,",..; n- .•4 1.4 --,.- . - 44LA...1,7,';' , . . ;-',. .,.-', : r". • .. , ..:- .. ..6,-.:" —4:',:. 4",,, , 7k,.... - '- ‘;‘......_ •.° ''i,r;. . - ..' . ; ''''n' . '. ''..V4--n,;-•.'1.n n j: '4' n',,' • 1 1.1.?...--.---, . .. ••••',..... . ,.: . .....°.-----g- - --,. -.-. - . -•.,, .---,- ••j•-7.--,•?•.,•." n.;.•- .„11, .. ,1 I , .,x,_. .,.-,, . ip'x . -1:;.,.•,.-, ---,-.•,..s- '. , r -;'-' -, '°-'' '''.• ; .-//: / ° '''-iii° I. . •-'n-. -; n. t ,. --en, ,n''. .!. .1- . „ , " ',• "1 ., in' . n,•,• . . '.-"'..•••'' -- , "11 i ' :::: .----.--,„. .. 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Workshop Meeting Meeting Date: 03/16/2021 Length (in minutes):20 Minutes Agenda Title: Receive Update on Tyler Technology Project Prepared For: Preston Beck, Finance and Information Services Submitted By: Carol Krager, Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE This is the second in a series of briefings on the Total Tyler Project. STAFF RECOMMENDATION /ACTION REQUEST This briefing is for informational purposes only. No actions are requested. KEY FACTS AND INFORMATION SUMMARY The City of Tigard is 6 months into a 4-year implementation of Tyler Technologies enterprise software replacement of core business systems throughout the city,including finance,permitting,payroll/HR, court, utility billing,work orders, asset management, and document management. This briefing is part of a bi-annual update to council on the status of the `Total Tyler Project.' Here are achievements since October 2020 project kick off: •Completed 4-year schedule of implementation •Set up internal Tyler Steering Committee composed of department leads •Established internal project management team •Developed project communication plan •Approved Tyler implementation management plan •Communicated Tyler standard phased implementation approach to stakeholders •Launched Phase 1 Munis implementation (core financials) •Communicated teammate requirements during implementation to departments including budgeting for back-fill position needs •Recently kicked off Phase 2 EAM (Enterprise Asset Management) and Phase 3 HCM (Human Capital Management-Payroll) Background: The city's departments currently utilize aged,best of breed enterprise systems that are over a decade old. Many of these systems are either relying on software customizations that restrict the ability to upgrade and create further enhancements to support city operations,or require expensive vendor supported changes for enhancements and modifications. In addition, these independent systems do not have the ability to properly report and analyze data across platforms,making data informed decisions on initiatives such as the Strategic Plan nearly impossible,and with a high likelihood of inconsistent and improper data.Many recent initiatives,including the Performance Audit and the IT Strategic Plan,have identified the need to replace all currently used enterprise systems with modern technologies that allow for standardized efficient workflows, data sharing and reporting,heightened system security, and enhanced services and transparency to the people who live,work, and visit Tigard. This project aligns the city's need for integrating information, strategic priorities,CityCouncil goals, and performance audit measures.This enterprise,unified system will allow the city to: •Use informed data for reporting and new initiatives •Combine systems and reduce integration issues •Have better data quality and consistency across enterprise systems •Provide cross-departmental workload efficiencies •Modernize its enterprise system •Utilize LEAN/process efficiency improvements •Implement solutions that help with performance audit recommendations •311 and digital engagement portals for citizens,vendors,and employee access to core services •Tell its story to the community In September 2020,the City Council approved the$6.4 M contract with Tyler Technologies. It included implementation,data conversion,project management, and 10 years of SaaS (Software as a Service) and will replace aging software that the city will stop paying for as the transition occurs to the Tyler Technologies platform. The one-time Tyler Technologies implementation costs will be paid by the Central Service Fund reserves that are set aside for this purpose. This is paired with existing and limited duration department staffing on the city side to provide the entire implementation team. The ongoing software costs for Total Tyler represent an increase of approximately$150,000 annually over the current software costs once those costs are eliminated and are anticipated in the city's forecast. Community Benefits: Over time,go-live of the different Tyler modules will provide improvements for the community. In general,any citizen access involving a given business system will have a much improved and streamlined customer interface including access portals.There will also be vendor online capabilities to eliminate paper processes and reduce the need for in-person visits to conduct business. Furthermore,the public will eventually have access to a centralized 311 solution to submit various concerns. The 311 solution will significantly improve our ability to intake,track,and respond to community concerns. Additionally,with a single ERP (Enterprise Resource Planning) solution,it will be possible to consistently address metrics and reporting on initiatives such as the City Strategic Plan with heightened accuracy and confidence. Employee Impacts: The Total Tyler solution is a huge undertaking by the IT project team and departments involved with the implementation. There are employment implications both for implementation and after implementation periods. The IT division has responded to the enterprise system shift by 1) developing and staffing the Project Management Office (PMO),2) adding additional teams and 3) forming an applications team, as well as staffing database support.The implementation period of the project is an extremely time intensive period in terms of the city's teammates'involvement in analysis sessions,review, testing, and go-live. Departments are back-filling positions during the implementation of the modules so that staff can focus on the project while having some of their duties performed with the back-fill positions. IT has developed an evaluation tool to aid departments to identify potential resource demands in a given area for potential back-fill positions. The tool has been used in the current budget planning cycle. The Total Tyler project will help create an immense shift in the city's ability to analyze and report on finance, asset management, customer service,permitting,utility billing,and other core business lines. As capable as the new system will be,it is still not a push-button action to perform analysis,develop and obtain custom reports,metrics and benchmarks. Team resources will still be needed to enter thorough actionable data, understand the system,the data,and how to configure it for optimal reporting needs especially for initiatives such as the Strategic Plan,department work plans,master plan,and to city plans or routine reporting. It will be many years before Tigard will be able to realize the full efficiencies, data analysis,and reporting capabilities within the Total Tyler system.The team's primary focus and resources are being dedicated to the long-term vison throughout the implementation processes to ensure the goals are met and delivered.The result of these efforts are scarce and highly limited resources from the core team implementing Total Tyler to assist with the reporting and metric needs during the project implementation.The responsibility for maintaining the current and newly developed metric reporting remains at the department/ division level utilizing existing disparate enterprise systems. Upcoming: Over the next 6 months the project teams will be heavily involved in three concurrent phases: Munis,HCM(Human Capital Management/ Payroll/ Risk/ HR) , and EAM(Enterprise Asset Management /Assets and work orders). The Total Tyler project requires a considerable amount of time from team members assigned to the different phases, especially at the very beginning and end of the various stages of a particular phase. The project team has been very upfront to the Steering Committee about employee expectations and the need to have the right people available and the right time in order to keep the project schedule on track. In the fall of this year,this will become more intense as the utility billing phase will be starting,resulting in four phases running concurrently and a 5th phase starting January 2022. It is clear the next 18 months will be the most resource intensive,and most critical part of the entire project. Keeping this project on task,on time, and on budget during this overlap time will be a commitment from council,City Manager's Office and Leadership Team to ensure the proper amount and correct team resources are dedicated to this project's success. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Strategic Plan Priority#1: Set the standard for excellence in public service and customer experience. Performance Audit Recommendations IT Strategic Plan Priority 1:Integration of Disparate Data Source for Enhancement of Data-Informed Business Decisions. DATES OF PREVIOUS COUNCIL CONSIDERATION Council approved Tyler Technologies contract in September 2020. Attachments March 2021 Council Update Tyler Art N s { t U L cCO G 1 V •moi O Sim Cd 9 , • 0.04-4 C134cu co R. - Presentation • Project Overview • Background • Key Achievements to Date • Public Benefit • Team Capacity • Upcoming Activity — Project Overview • Priority city project • Replace core business systems • 0 :.. ■ M ro ect over 4 ears '• tyier $6.4project Y • technologies � � � • r• NI ll ilii lit 111 M TI( ARP 0 �' — Background —Business Case .„, ,lit / • Core business systems over a decade old & are independent • ~`-” lir tIt--- I • Antiquated paper-based workflows • Current solutions provide limited public online escapabilities '` , 1 NI, R lir eh l K 'w 1 l 1111 'i 11GARD — Key Achievements to Date Resource Needs Internal Lauri - Project 1 Munis (Coreoppo., Team Financials) Communication Launched Enterprise Asset Plan Management Steering Key Committee Stakeholder Sessions 7i 11(,AND Public Benefit .._.__.,. . f•. � L r Improved public facing _ • interaction with business 0 • 444, systems ;y , - r, ® Online Portal ii., l' 4_ • More Self-Service - mom in moan (Th 7turti , •ny ,i_ 4 r BUILDING PERMIT 3 , . 1 r--r .. ,- A °I n itr•• /.r• - r �II�III , III! ill I 1 III III.AHL) — Internal Teams Executive Sponsor • Kathy Nyland—Assistant City Manager r r Steering Committee r •Toby LaFrance—Finance Director •VDana Bennett—HR Director . { • Brian Rager—Public Works Director I , Kenny Asher—Community Development Director . Nadine Robinson—Central Services Director • Mike Nolop—IT Manager N _ _ ,r r Project Management • Preston Beck—Total Tyler Oversight Project Manager Jeanne Robson—Munis Financials, Munis HR, EnerGov, Socrata Kelly Johnson— Munis UB,Adv Scheduling, EAM, Document Management, 311, Court I lln 'IGARD — Schedule Project Schedule z 8 r'*1 '71 rd .71 Ad g2 m l g 8 g a = .7 9; o 2 A' LL i $ ? a JI .5 z S S v 3 _ x o z 4 Financials AR GB.Tyler cashicrtne Enterprise 4a.el Maintenance iter 311 Ineeutun P:nInu F't Ilene\-Vtendence HR Fl Ade SCM1rd 1l0ils Billing"AIM nfc Ther P:nmenls (SS F.ncr(:m Sort ata Incnde('nnra Functional Area 1 Target Go-live 1 Financials July 2022 2 EnerGov July2023 3 Payroll,ExecuTime Time&Attendance July 2022 Human Resources October 2022 3b ExecuTime Advanced Scheduling February 2023 4 Utility Billing/Revenues January 2023 5 Enterprise Asset Maintenance September 2022 6 Socrata January 2023 7 IncodeCourts January 2024 TII.AR1) Resource Implications * Total Tyler Project largest business system project ever for city • Significant teammate time needed during is implementation and post implementation • IT Division actions: Cfr- '- 4111111/b, • IT Project Management Office (PMO) r • Adding additional teammates • Forming applications and database teams • IT developed evaluation tool to assist departments in identifying potential resource demands t inKn Upcoming Activities • Over next 3 months 3 concurrent phases • Increased project intensity in fall with Utility Billing • Next 18 months will contain intense project activity Initiate& Build& Plan ail l Validate (:).E Production V Cutover .4► Assess& Final Testing& • T Closure Define © Training � E a i Questions? Thank you for your time V \ 4? _ A. iti / . . ;, .......... 1"7-', #,: •11 ,, , - 1 ,i. ilt . AIS-4519 7. Workshop Meeting Meeting Date: 03/16/2021 Length (in minutes): 60 Minutes Agenda Title: Water Cost of Service Analysis and Rate Study Project Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Provide a briefing to Council about the recent Water Utility revenue requirements, Cost of Service Analysis (COSA), and rate design options. STAFF RECOMMENDATION /ACTION REQUEST Provide the recent information received through the Cost of Service Analysis and Rate Study Project so Council can discuss and deliberate.The briefing will provide needed information to help guide decisions which will come before the council in April 2021. KEY FACTS AND INFORMATION SUMMARY Introduction The city recently completed a Cost of Service Analysis (COSA) and rate study for the Water Utility Division in the Public Works Department. The city's financial consultant,FCSG will use the COSA data to provide rate design information and options.As a best practice for financial management of the utility,it is recommended to conduct rate studies on a routine basis. Staff and consultants are conducting several workshops with council to share findings and receive Council guidance.The objective is to provide Council with information related to project to make informed decisions relating to future water rates. Guidance from this workshop will provide staff with information to bring forward a final rate design and implementation schedule for council consideration. A public hearing and council consideration to adopt water utility rates and amended master fees and charges schedule is scheduled for April 6,2021. The city last completed a similar project in November 2010. The adopted recommendations from the 2010 study included significant structural changes to the water service pricing model to ensure adequate and stable revenues. The pricing model and rates were effective January 1,2011.These significant changes were necessary to fund the Lake Oswego-Tigard Joint Water Supply Project. The changes ensured greater fairness and equity by allocating costs based on customer classification,by meter sizes,and by using an inclining tiered consumption rate structure that recovers more revenue from high capacity users. Rate Design Overview Rate Design assists a water utility in setting rates that are fair and equitable to its customers. This supports the funding necessary to meet our water utility's mission in providing clean, safe drinking water to the Tigard community.The water utility's policy objectives for financial planning are to meet operating,debt service,and capital needs, allocate costs equitably across customer types,and balance costs between the fixed (customer charge) and volumetric (metered consumption) components of rates in order to support beneficial water use while providing appropriate conservation incentives for customers. Ensuring adequate revenues mitigates fiscal risk to the city while it continues to invest in capital community projects to improve water quality or service. Our cost of service analysis and rate design study follow guidance from the American Water Works Association (AWWA) and the provisions of Tigard Municipal Code Chapter 3.32—City Fees and Charges. In summary,the key drivers of financial planning that guide this project are equity, conservation,and financial stability. The key principles of COSA are to match the costs of providing service to customer classes and to design rates to equitably recover costs. The COSA considers maintaining revenue adequacy while using rate design that is fair and equitable for cost recovery. Authority Tigard Municipal Code 3.32.020 states: "The Tigard City Council has the authority to review and adopt by resolution rates for fees and charges reasonably related to the city's cost of service.The city manager may set interim fees and charges pending adoption of a city council resolution." Other Information The COSA and Rate Design project findings and recommendations were provided to the Water Advisory Board (WAB) on February 10,2021 during their regular meeting.WAB also is scheduled to meet on March 16,2021 to review Water Rate Design information. Council is tentatively scheduled to review and consider adoption by resolution rates for water utility fees and charges on April 6,2021. This will allow staff time to provide public communications regarding the cost of service analysis and council actions related to water utility rates, fees,and charges. A"Water Rate Table 2021" is attached and provided for council's convenience to use during the rate design workshop. These are the current water utility fees and charges effective January 1,2021 (adopted by council prior to July 1,2020-FY 2021). OTHER ALTERNATIVES Receive additional information or briefings before Council deliberates and decides on rates for water utility fees.That discussion is scheduled for April 2021. COUNCIL OR TCDA GOALS,POLICIES,MASTER PLANS City Council adopted the 2020 Water System Master Plan on December 8,2020.Tigard Municipal Code Title 3 Revenue and Finance provides requirements under Section 3.32 for City fees and charges. DATES OF PREVIOUS CONSIDERATION Workshop Session #1: Council was briefed during a workshop session on July 21, 2020 regarding various water rate issues related to the Water Cost of Service Analysis and Rate Study project. From this workshop session, Council provided guidance to staff and the consultant regarding booster fees and charges,meter charges for residential fire suppression, and cost of service for 1-inch diameter meter charges for residential customers. Workshop Session #2: The water utility's revenue requirements and COSA information was provided February 16,2021 to Council by the city's financial consultant. During this workshop, Council was informed about the next step in the project relating to a rate design workshop to review options for Council to consider. Fiscal Impact Cost: 80,000 Budgeted (yes or no): Yes Where Budgeted(department/program): Water Additional Fiscal Notes: Water Cost of Serivce Analysis and Rate Study is budgeted in 530.6500.54001 for FY 2021. Attachments Rate Design Presentation Tigard Water Utility Rates 2021 AgendaQuick©2005-2021 Destiny Software Inc.,All Rights Reserved Water Utility Revenue Requirement, Cost of Service Analysis, and Rate Design Study Presented to the Tigard City 11/L Council Tuesday, March 16, 2021 0,-.F. Prepared by FCS Group fammi. illig" • FCS GROUP Solutions-Oriented Consulting -d.".""'"'"--m.armammimrlirl.IIMIPII."liilllIl‘irw"------imwimaimmmmiwNlall111M1NlligllIlIll.r ift •:;> Agenda • Rate Design Basics • Rate Design Policy Items • Next steps FCS GROUP Slide 2 ❖> From RevenueReq1 to COSA Capital Improvement Fiscal Policies Operating = Program Budget CDE A L System Y/ Development m) W •� Charge(SDC) Cr ) Rate Revenue Requirement Allocate Costs by U) Function V Meters/ Base Peak Fire NCustomer Services Demand Demand Function 0 Cl) 0 C.) Allocate Costs to Customer Classes FCS GROUP Slide 3 •:;> Rate Design = Revenue Collection • Rate structure main goal: Recover target level of revenue • Composed of fixed and/or variable charges • Considerations • Equity of rates Complexity of rates (understandable & implementable) » Rate Impacts » Revenue stability and predictability » Other: affordability, economic development, conservation FCS GROUP Slide 4 ❖> Rate Design PolicyItems • • Three Discussion Paper Items » Booster Fee Charges » 1 " Residential Meters with Fire Suppression Systems » 1 " Residential Meters analysis and outcomes • Uniform volume charge for Multi-family • Implementation strategies » Cost of service implementation » Timing of rate change implementation FCS GROUP Slide 5 4 Booster Rates Meter (inches) MCEs Current Booster COSA Booster Charge Charge 5/8 x 314 1.00 $5.15 $1.49 3/4 x 3/4 1.50 $7.42 $2.24 1 2.50 $13.72 $3.74 1.5 5.00 $41.16 $7.47 2 8.00 $66.82 $11.96 3 16.00 $117.83 $23.91 4 25.00 $241.65 $37.36 6 50.00 $257.23 $74.73 8 80.00 $411.57 $119.56 10 115.00 $804.11 $171.87 12 168.75 $1,157.91 $252.21 Allocated based on the forecasted monthly cost of boosting, $12,489 FCS GROUP Slide 6 . ) • • 2 Issues for Residential 1 " Meter ' Base Fees • Residential 1 " for Fire Suppression with 5/8" fixture Count » Townhomes with water fixtures consistent with 5/8" that have a 1 " for fire suppression. • Residential 1 " for Single Family Homes » Generally larger homes with more water fixtures require a larger meter by building code. • Following slides address these separate issues FCS GROUP Slide 7 •> Residential 1 " with Fire Suppression • About 185 accounts have 1 " meters for fire suppression purposes • Their fixture unit counts only demand 5/8" meters • For all rate design scenarios, these customers were downsized to a 5/8" meter FCS GROUP Slide 8 . > Residential 1 " Meters • Usage for all 1 " single-family customers was compared to other meter sizes - 019 Usage Characteristics for Single-Family Residential Customers Monthly System Peak Number of Average Usage Month Usage eter Accounts by Account by Account Peaking Factor 5/8 15,664 7.39 14.61 1.98 3/4 897 6.93 13.75 1.99 1 1,575 10.45 20.94 2.00 Usage is measured in CCFs. September is the system's peak usage month. FCS GROUP Slide 9 •:;> Residential 1 " Meters • A scenario was run where all single-family customers were charged the same fixed rate. Meter Current Rate Alternate Rate- Difference '. , 5/8 $30.31 $35.57 $5.26 3/4 $43.66 $35.57 -$8.09 1 $68.00 $35.57 -$32.43 1 .5 $179.58 $35.57 -$144.01 • All further slides assume single-family customers are charged by meter size FCS GROUP Slide 10 •:;� Uniform Multi-family Volume Charge • Multi-family customers do not experience price signals in a tiered rate structure • A uniform volume charge simplifies the fee schedule For all rate design scenarios, the multi-family volume charge was made uniform Tier 1 Tier 2 Tier 3 Current Volume Charge $3.26 $4.77 $5.46 Recommended Volume Charge $4.37 $4.37 $4.37 FCS GROUP Slide 11 • •;•) Implementation Strategy: One-Time Adjustment • COSA Rate Increases(not applied to Booster Rates) Class Cumulative 2022 2023 2024 2025 2026 Residential 10.54% 2.13% 2.00% 2.00% 2.00% 2.00% Multi-family 29.30% 19.45% 2.00% 2.00% 2.00% 2.00% Commercial 8.95% 0.65% 2.00% 2.00% 2.00% 2.00% Industrial -5.14% -12.36% 2.00% 2.00% 2.00% 2.00% Irrigation -8.43% -15.40% 2.00% 2.00% 2.00% 2.00% Fire 113.04% 96.81% 2.00% 2.00% 2.00% 2.00% Total 10.41% 2.00% 2.00% 2.00% 2.00% 2.00% FCS GROUP Slide 12 . •;•) Implementation Strategy: Smoothed over Five Years COSA Rate Increases (not applied to Booster Rates) iid Class Cumulative 2022 2023 2024 2025 2026 Residential 11.20% 3.75% 2.00% 2.00% 2.00% 1.00% Multi-family 22.78% 7.00% 4.00% 4.00% 3.00% 3.00% Commercial 8.26% 2.00% 1.50% 1.50% 1.50% 1.50% Industrial 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Irrigation 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Fire 119.24% 17.00% 17.00% 17.00% 17.00% 17.00% Total 10.73% 2.20% 2.20% 2.30% 2.10% 1.50% Difference from COSA Targets - 2022 2023 2024 2025 202 Residential 1.58% 1.43% 1.28% 1.14% 0.00% Multi-family -10.40% -8.45% -6.45% -5.32% -4.18% Commercial 1.34% 1.04% 0.75% 0.46% 0.18% Industrial 14.11% 12.10% 10.14% 8.21% 6.32% Irrigation 18.19% 16.14% 14.16% 12.20% 10.28% Fire -40.05% -31.83% -22.47% -11.78% 0.42% Rates in the following slides are based on this strategy FCS GROUP Slide 13 •$> FixedFY Charges : 2022 Meter (inches) Current Fixed COS Fixed e''' Cost of serviceCharge Charge adjustments 5/8 x 314 $30.31 $31 .67 between 3/4 x 3/4 $43.66 $45.62 classes are not 1 $68.00 $71 .06 made to the fixed charge 1 .5 $179.58 $187.66 2 $291 .37 $304.48 3 $573.52 $599.33 4 $1 ,089.42 $1 ,138.44 6 $1 ,221 .52 $1 ,276.49 8 $1 ,907.78 $1 ,993.63 10 $3,520.32 $3,678.73 12 $4,981 .02 $5,205.17 FCS GROUP Slide 14 . ❖> Volume Charges : FY 2022 Current Rates Tier 1 (per CCF) Tier 2 (per CCF) Tier 3 (per CCF) Residential $3.92 $5.72 $6.55 Multi-Family $3.26 $4.77 $5.46 Commercial $4.46 $6.50 $7.43 Recommended Tier 1 (per CCF) Tier 2 (per CCF) Tier 3 (per CCF) Rates Residential $4.07 $5.93 $6.80 Multi-Family $4.37 $4.37 $4.37 Commercial $4.46 $6.50 $7.43 FCS GROUP Slide 15 •:;> Volume Charges : FY 2022 Current Rates Recommended Rates Industrial $6.21 $6.21 Irrigation $8.81 $8.81 Fire $8.81 $10.31 • Cost of service adjustments between classes are made to the volume charge FCS GROUP Slide 16 •:;> Council Policy Direction • Should the booster charge continue to be charged? » Staff Recommendation: Yes Should customers with fire suppression and a fixture count consistent with a 5/8 inch meter be charged a fixed fee based on the 5/8 inch meter? Staff Recommendation: Yes Should the fixed charge continue to be based on meter size for single-family customers? Staff Recommendation: Yes FCS GROUP Slide 17 •:;> Council Policy Direction • Should multi-family customers be charged a uniform volume rate? • Staff Recommendation: Yes • Should cost-of-service adjustments be implemented? • If so, should they be phased in over time or implemented in one year? - Staff Recommendation: Phased in • If they are phased in, should they be phased in as presented? • Staff Recommendation: Yes FCS GROUP Slide 18 •:;> Next Steps April 6, 2021 Council business meeting Public Hearing and consideration to adopt amendment to fees and charges • Communication and outreach plan FCS GROUP Slide 19 5up[nsuoD poluar.o-suonnica5 df1 O d J S J d 4:. woo•dnoa6S3fMMnn woo'dnoa6so1Ja o6noa i00£-ZsZ (£05) Je6eusw 13efoad - pieggs0 6noa tsuogsan inoA lueqj City of Tigard Water Rate Table Effective January 1, 2021 Water charges include a fixed "customer" charge and a variable "water usage" charge. The fixed charge is the price that all customers pay monthly regardless of how much water they use. The fixed charge is $30.31 for a typical single-family "Residential" customer. Added to the customer charge is the water usage charge, which is tiered depending on how much water is used. For a "Residential" customer: • Tier 1: the first 0-6 CCF (100 cubic feet or 748 gallons) of water used billed at $3.92 per CCF. Water use greater than 6 CCF is billed at the next tier. • Tier 2: 7-15 CCF of water used is billed at$5.72 per CCF. Water use greater than 15 CCF is billed at the next tier. • Tier 3: 16 CCF or more of water used will be billed at $6.55 per CCF. Customers with larger meter size pay a higher "customer" charge based on an increasing scale. Larger meters also have higher water rate thresholds according to size. Tiered water rates are used for Residential, Multi-Family, and Commercial customers. Industrial and Irrigation customers are billed at a uniform water rate. Monthly Customer Charges Meter Size Customer Charge Meter Size Customer Charge 5/8" x 3/4" $30.31 4" $1,089.42 3/4"x 3/4" $43.66 6" $1,221.52 1" $68.00 8" $1,907.78 1-1/2" $179.58 10" $3,520.32 2" $291.37 12" $4,981.02 3" $573.52 Tiered Water Rate Thresholds (in CCF) — Increasing Blocks Meter Size Tier 1 Tier 2 Tier 3 5/8" x 3/4" 6 15 Over 15 3/off x 3/4" 9 22 Over 22 1" 16 40 Over 40 1-1/2" 48 120 Over 120 2" 78 195 Over 195 3" 137 344 Over 344 4" 282 705 Over 705 6" 300 750 Over 750 8" 480 1,200 Over 1,200 10" 938 2,345 Over 2,345 12" 1,350 3,376 Over 3,376 Monthly Tiered Water Rates (per CCF or 100 Cubic Feet) Classification/Type Tier 1 Tier 2 Tier 3 Residential $3.92 $5.72 $6.55 Multi-Family $3.26 $4.77 $5.46 Commercial $4.46 $6.50 $7.43 Industrial* $6.21 $6.21 $6.21 Irrigation* $8.81 $8.81 $8.81 *No tiered rate structure for industrial and irrigation customers Customers that require pumping of water to higher elevations are billed monthly for an additional "Booster Pump Charge". A typical single-family residential customer located in a higher elevation will be billed $5.15 per month. Booster Pump Charges are based on meter size. Larger meters pay a higher charge. These charges recover additional costs of energy and pump capacity to move water to higher elevation customers. Monthly Booster Pump Charges* Meter Size Booster Charge Meter Size Booster Charge 5/8" x 3/4" $5.15 4" $241.65 3/4" x 3/4" $7.42 6" $257.23 1" $13.72 8" $411.57 1-1/2" $41.16 10" $804.11 2" $66.82 12" $1,157.91 3" $117.83 *Customers in higher elevation zones that require additional pumping If you have questions regarding your City utility bill, contact our Utility Billing Office at 503.718.2460 Questions regarding water rate increases related to the Lake Oswego-Tigard Water Partnership, contact Public Works Executive Manager John Goodrich at 503.718.2609 Visit our website at: www.tigard-or.gov/water for more information