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03/10/2021 - Agenda City of Tigard 41- Town Center Advisory Commission Agenda MEETING DATE/TIME: March 10, 2021 — 6:30 to 8:30 p.m. MEETING INFORMATION:Members Remote via MS Teams Public— (971) 256-0577, PIN = 13125# Email comments to Sean@tigard-or.gov 1. CALL TO ORDER Ryan 6:30 2. CONSIDER MINUTES Ryan 6:35 3. CALL FOR NON-AGENDA ITEMS Ryan 6:40 4. PUBLIC COMMENT All 6:45 5. FOLLOW UP FROM PREVIOUS MEETING Sean 6:50 6. EXECUTIVE SESSION TRAINING/ Shelby Rihala, City Attorney 6:55 POLITICAL CAMPAIGNING 7. UNIVERSAL PLAZA DESIGN UPDATE Peter Emerson,RIOS 7:15 8. POTENTIAL AFFORDABLE HOUSING Sean/CPAH representatives 7:45 DEVELOPMENT ASSISTANCE 9. CITY CENTER SUBSTANTIAL AMENDMENT UPDATE Sean 8:00 10. SUBCOMMITTEE UPDATES Ryan 8:05 11. LIAISON REPORTS AND 2021 ASSIGNMENTS All 8:15 12. NON-AGENDA ITEMS All 8:25 13. ADJOURN MEETING Ryan 8:30 *EXECUTIVE SESSION:The Tigard City Center Advisory Commission may go into Executive Session to discuss real property transaction negotiations under ORS 192.660(2) (e).All discussions are confidential and those present may disclose nothing from the Session.Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. Upcoming meetings of note: Wednesday,April 14,6:30 p.m.,Regular TCAC Meeting The City of Tigard tries to make all reasonable modifications to ensure that people with disabilities have an equal opportunity to participate equally in all city meetings. Upon request,the city will do its best to arrange for the following services/equipment: • Assistive listening devices. • Qualified sign language interpreters. • Qualified bilingual interpreters. Because the city may need to hire outside service providers or arrange for specialized equipment,those requesting services/equipment should do so as far in advance as possible,but no later than 3 city work days prior to the meeting. To make a request, call 503-718-2481 voice or 503-684-2772 DD-Telecommunications Devices for the Dea . TOWN CENTER ADVISORY COMMISSION AGENDA— March 10, 2021 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 oft CITY OF TIGARD TOWN CENTER ADVISORY COMMISSION Meeting Minutes February 10, 2021 Members Present: Scott Hancock (Vice Chair), Renette Hier,Adrian Hinckley, Kris Mitchell (Alternate),Tom Murphy,Tim Myshak, Kate Rogers, Ryan Ruggiero (Chair),Elise Shearer, Chris Sjolin, and Justin Watson (Ex Officio). Members Absent: Chris Cach (Alternate), Hemendra Mathur, and Derrick Wright. Staff Present: Redevelopment Project Manager Sean Farrelly, and Senior Administrative Specialist Joe Patton. Others Present: TCAC Council Liaison John Goodhouse 1. CALL TO ORDER Chair Rogers called the meeting to order at 6:30 pm. The meeting was held remotely using MS Teams with a call-in number provided for the public. 2. CONSIDER MINUTES The January 13, 2021 TCAC Minutes were unanimously approved. 3. CALL FOR NON-AGENDA ITEMS—N/A 4. PUBLIC COMMENT—N/A 5. FOLLOW UP FROM PREVIOUS MEETINGS The Parks Department said the average annual maintenance cost for paved trails is $2,500 per mile. 6. REVIEW OF TCAC RESPONSIBILITIES Sean gave a brief overview of the TCAC roles and member responsibilities and noted that the by- laws were included with the agenda packet. The City Attorney will attend an upcoming meeting to discuss Executive Session rules. Sean explained the funding for Urban Renewal Districts. 7. REVIEW OF MEETING GROUND RULES Ryan noted the inclusion of the documents concerning parliamentary procedures and successful meetings in the agenda packet. Members discussed what it means to strive for a consensus on matters including listening to and respecting opinions even without unanimity, disagreeing with statements or ideas rather than the person, and even if not fully agreeing with a decision being able to live with it. Hand raising works well with virtual meetings,but chat should not be used due to the difficulty of maintaining public recordkeeping procedures.Video is optional but can cause internet connection issues for some members. Page 1 of 2 TOWN CENTER ADVISORY COMMISSION February 10, 2021 8. TCDA JOINT MEETING DEBRIEF/APPROVE 2021 TCAC GOALS Commissioners noted the importance to coordinate with other stakeholders, advisory groups, and staff. Ryan briefly reviewed the Aspirational Goal and Areas of Emphasis. Commissioners unanimously approved the 2021 TCAC Goals. 9. FORMATION OF SUBCOMMITTEES Commissioners discussed ways to liaison and explore work already done or underway by the City or other citizen advisory groups. Each subcommittee will organize and Commissioner Sjolin offered space for in person socially distanced meetings. Commissioners can volunteer for any subcommittee later if they choose and each subcommittee will decide the appropriate timeline for research. 10. CITY CENTER SUBSTANTIAL AMENDMENT UPDATE A postcard was mailed to all registered voters as required by state law. The Amendment was approved by Council and they will decide the ballot language at their next meeting. Communication tools are under development. The three other major taxing jurisdictions concurred with the substantial amendment request. 11. PROJECT UPDATES Sean briefly discussed the updates included in the agenda packet. Sean will provide more info regarding orphan highways (Hall Blvd.) and whether a letter of TCAC support is needed. Commissioners expressed interest in informing downtown business owners about the Urban Renewal Improvement Grants. 12. LIAISON REPORTS AND 2021 ASSIGNMENTS Ryan noted the need for an alternate to the Grant Review Committee and liaisons to the Planning Commission (PC),Tigard Transportation Advisory Committee (TTAC), and the Parks and Recreation Board (PRAB). Commissioner Hancock volunteered for the Grant Review Committee alternate and liaison for the PC. 13. NON-AGENDA ITEMS —N/A 14. ADJOURN MEETING The meeting adjourned at 8:30 pm. Joe Patton,TCAC Meeting Secretary Ryan Ruggiero, Chair Page 2of2 OF ORS 260.432 Quick Reference— Restrictions on Political Campaigning for Public Employees rev 12113 Generally,ORS 260.432 states that a public employee*may not,while on the job during working = : O hours,promote or oppose election petitions,candidates,political committee or ballot measures. *x, Additionally,no person (including elected officials)may require a public employee(at anytime)to do so. 1+�59 *A"public employee"includes public officials who are not elected,whether they are paid or unpaid(including appointed boards and commissions). As used in this Quick Reference We use the phrase"advocate(s)a political position"to mean— promote or oppose an initiative,referendum or recall petition,candidate,political committee or ballot measure. The term"impartial"means equitable,fair,unbiased and dispassionate. See the Secretary of State's detailed manual on ORS 260.432 for specific factors to assist in ensuring impartiality in communications about ballot measures.It is posted on the website under Election Laws,Rules and Publications,Manuals and Tutorials. For more detailed information about ORS 260.432 and information about other election laws,contact: Elections Division phone 503-986-1518 Secretary of State fax 503-373-7414 255 Capitol St NE,Suite tty 1-800-735-2900 Salem,OR 97310 web www.oregonvotes.gov Prohibited Activities A public employee,while on the job during work hours may not: prepare or distribute written material,post website information,transmit emails or make a presentation that advocates a political position collect funds,prepare filing forms or correspondence on behalf of candidates or political committees produce or distribute a news release or letter announcing an elected official's candidacy for re-election(except for an elections official doing so as an official duty)or presenting an elected official's political position make outgoing calls to schedule or organize campaign events or other political activity on behalf of an elected official or political committee(however,a scheduler may,as part of official duties,take incoming calls about the official's availability and add an event to the schedule) grant unequal access to public facilities to candidates or political committees direct other public employees to participate in political activities,when in the role of a supervisor draft,type,format or edit a governing body's resolution that advocates a political position(except to conform the resolution to a standard format) prepare or give recommendations to the governing body urging which way to vote on such a resolution sign such a resolution,except if the signature is only ministerial and clearly included to attest the board took the vote announce the governing body's position on such a resolution to the media i nclude the governing body's position or vote on such a resolution in a jurisdiction's newsletter or other publication A public employee who provides voter registration assistance under the federal National Voter Registration Act(NVRA)must not,when performing voter registration services,influence a client's political choices.This means no display of political preferences,including a restriction that no political buttons may be worn.ORS 247.208(3) Allowable Activities A public employee,while on the job during working hours may: prepare and distribute impartial written material or make an impartial presentation that discusses election subjects(using the guidelines provided in the Secretary of State's detailed manual on ORS 260.432.) The Secretary of State's Elections Division is also available for an advisory review of draft material about ballot measures produced by government agencies. perform standard job duties,such as taking minutes at a public meeting,maintaining public records,opening mail,inserting a proposed resolution into a board agenda packet,etc. impartially advise employees about possible effects of a measure,but not threaten them with financial loss to vote a particular way address election-related issues while on the job,in a factual and impartial manner,if such activity is legitimately within scope of employee's normal duties as staff of an elected official,handle incoming calls about the official's availability for political events prepare neutral,factual information for a governing body to use in determining what position to take on an issue(planning stage of a governing body's proposed issue before certified as a measure to a ballot is not subject to ORS 260.432) in a clerical manner,incorporate amendments into a finalized version of a governing body's resolution on an issue respond to public records request for information,even if the material advocates a political position wear political buttons subject to applicable employer policies unless the public employee is providing voter registration services under NVRA,where additional restrictions apply-see note on previous page about ORS 247.208(3) A public employee,on their own,off duty time,may send letters to the editor that advocate a political position and may participate in any other lawful political activity. It is advised that a salaried public employee keep records when appropriate in order to verify any such political activity that occurs while off duty. Prohibited and Allowable Activities for Elected Officials* *includes a person appointed to fill a vacancy in an elective public office Elected officials may: advocate a political position at any time.Elected officials are not considered a"public employee"for purposes of ORS 260.432.ORS 260.432(4)(a). vote with the other elected officials of a governing body(such as a school board,city council or county commission)to support or oppose a measure,and publicly discuss such a vote—but must not use the public employee staff time to assist in this,except for ministerial functions perform campaign activity at any time,however must take caution not to involve any public employee's work time to do so Elected officials may not: in the role of a supervisor,request a public employee—whether the public employee is on or off duty—to perform any political activity A request made by a person in a position of supervisor or superior is viewed as a command for purposes of this election law. have an opinion piece or letter advocating a political position published in a jurisdiction's newsletter or other publication produced or distributed by public employees Ballot Title for City Center Urban Renewal Plan Amendment CAPTION (10 words) City Center Urban Renewal Plan Amendment—Requires No New Taxes QUESTION (20 words) - Shall the City amend the City Center Urban Renewal Plan, including increasing the amount of maximum indebtedness? SUMMARY (175 words) This measure approves an amendment to the City Center (Downtown) Urban Renewal Plan, which would increase the maximum indebtedness of the Plan from $22 million to $42.8 million, and duration of the plan by nine years (ending in 2035). The Plan Amendment would not impose new taxes, nor raise existing taxes. Funds generated from the Substantial Amendment will support new projects in the City Center (Downtown) area such as: • Connectivity: Designing and building new streets • Universal Plaza Phase 2 • Parking Facility • Tigard Heritage Trail Continuation • Fanno Creek Trail Improvements • Housing Development: funds to support affordable housing • Pedestrian Safety and Streetscape Improvements • Land Acquisition: buying land to encourage mixed-use development Funding comes from capturing property taxes from new development and increased property values in the urban renewal area. Funding generated within the area must be spent on projects within that same area. Urban Renewal is not a new or additional tax. A copy of the Plan and Plan Amendment and additional information is available at www.tigard- or.gov/urbanrenewal. 3/3/21 Urban Renewal Project Updates City Center URD 1. Main Street at Fanno project • Construction timeline to come 2. Universal Plaza • Beacon temporary art installation completed • Design Advisory meeting held on Feb. 24 • Design Development nearly complete and land use pre-app scheduled • Presentation to TCAC on March 10 3. Main Street Green Street Phase 2 • Construction likely starting in late spring • Planning an Open for Business campaign, before and during construction 4. Senior Center Affordable Housing • Design proceeding • Neighborhood meeting held on Feb. 25, about 20 attendees • Advisory meeting on March 3 5. Urban Renewal Improvement Grants • DT Recovery Grants- 13 applications received, 10 grants disbursed 6. Nick Wilson Fanno Creek Overlook • Project shifted to start design in late 2022 7. Substantial Amendment • Council referred to ballot for May 18th election • Informational video being developed • Speakers needed for community groups 8. City Facilities Consolidation (only parking structure is UR funded) • Council decision to come on referring to November ballot 9. Downtown Reimagined • TGM grant to review downtown development code and Hall Blvd. planning will release consultant RFP in April Tigard Triangle URD 1. A New Tigard Triangle • TCDA Board accepted report as a guide to Triangle UR implementation on 2/2 2. The Overland (Dartmouth and 72nd Mixed Use) • Construction in progress 3. Affordable Housing • Viewfinder project under construction-91 units • REACH pre-development feasibility study for ground floor community supportive uses underway • Community Partners for Affordable Housing will apply for assistance for new Triangle project 4. Red Rock Creek Trail Planning • ODOT grant to study trail alignment to kick off in summer 5. Mixed Use Path over Highway 217 • Project on hold pending until clarity on SW Corridor 6. Parks • City representative is making inquiries on potential properties