Precision Locating, Inc ~ C210103 CITY OF TIGARD-CONTRACT SUMMARY&ROUTING FORM
Contract Overview
Contract/Amendment Number: C210103a1
Contract Start Date: 1 1 2021 Contract End Date: .12/31/2026
Contract Title: Underground Utility Locating Services
Contractor Name: Precision Locating,Inc
Contract Manager: Joe Barrett
Department: Public Works
Contract Costs
Original Contract Amount: $125,000.00 Annually
Total All Previous Amendments:
Total of this Amendment:
Total Contract Amount: NTE $625,000.00
Procurement Authority
Contract Type: General Services
Procurement Type: PCR 10.075 Contract Amendments
Solicitation Number:
LCRB Date: 12/15/2020
Account String: Fund-Division-Account Work Order—Activity Type Amount
FY No additional funds added
FY
FY
FY
FY
Contracts & Purchasing Approval
Purchasing Signature: Mato-- Zl.(.Z Sf",' e
Comments: Extend the Contract
DocuSign Routing
Route for Signature Name Email Address
Contractor Stephen Zimmerman Steve@precision811.com
City of Tigard Steve Rymer Stever@tigard-or.gov
Final Distribution
Contractor Stephen Zimmerman steve@precision8ll.com
Project Manager Joe Barrett Joseph@tigard-or.gov
-Buyer Machelle Stephens Macheffes@tigard-or.gov
DocuSign Envelope ID: D78FOD6C-D544-4BCE-A8FE-4E6ADFA90DDC
CITY OF TIGARD,OREGON
AMENDMENT TO CONTRACT NUMBER 0210103
FOR
UNDERGROUND UTILITY LOCATING SERVICES
AMENDMENT # 1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and Precision Locating, Inc,hereinafter referred to as Contractor,is hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
Section 2 of the Contract is amended to provide that the expiration date is December 31, 2026.
2. SUBMITTING BILLS AND MAKING PAYMENTS
CITY OF TIGARD
Attn: Joseph Barrett,Business Manager
Address: 13125 SW Hall Blvd.
Tigard, Oregon 97223
Phone: (503) 718-2477
Email: ioseph@ igard-or.gov
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD PRECISION LOCATING,INC
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Steve Rymer Stephen Zimmerman
Printed Name Printed Name
11/24/2021 11/23/2021
Date Date
Rev.8/21
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUSTACCOMPAWEVERY CONTRACT
Contract Title: Underground Utility Locating Services Number: C210103
Contractor: Precision Locating, Inc Contract Total: $125,000 annually_
Contract Overview: Provide underground locating services for city owned utility lines.
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager:John Goodrich Ext: Department: PW
Type: ❑ Personal Svc ❑ Professional Svc ❑ Public Imp ® General Svc ❑ Coop Purchase
❑ Other: Start Date: 01/01/2021_End Date: 12/31/2021 (renewals)_
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
Precision Locating, Inc 1
USIC Locating,LLC 2
Account String: Fund-Division-Account Work Order—Activit3:T3:12e Amount
FY Multiple Enterprise funds
FY
FY
FY
FY
Approvals - LCRB Date: 12/15/2020
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature: T
C
After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
C210103
CITY OF TIGARD,OREGON
AGREEMENT FOR SERVICES RELATED TO
UNDERGROUND UTILITY LOCATING SERVICES
THIS AGREEMENT made and entered into this 1St day of January, 2021 by and between the City of Tigard,
a municipal corporation of the State of Oregon,hereinafter called"City',and Precision Locating,Inc,hereinafter
called"Contractor",collectively known as the"Parties."
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services; and
WHEREAS, Contractor is in the business of providing specific services and is aware of the purposes for
which City requires the services; and
WHEREAS, City and Contractor wish to enter into a contract under which City shall purchase the services
described in Contractor's bid or proposal;
THEREFORE,The Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to underground utility locating as detailed in Exhibit A—
Scope of Services and by this reference made a part hereof
2. EFFECTIVE DATE AND DURATION
Contractor shall initiate services upon receipt of City's notice to proceed,together with an executed copy
of this Agreement. This Agreement shall become effective upon the date of execution and shall expire,
unless otherwise terminated or extended, on December 31, 2021. The Parties may agree on four (4)
additional one (1) year extensions to the Agreement. At no point can this Agreement exceed five (5)
years. All services shall be completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor in accordance with the pricing detailed in Exhibit A. At no time shall this
contract exceed One Hundred Twenty Five Thousand and No/100 Dollars ($125,000.00) annually. At
no point will this contract exceed Six Hundred Twenty Five Thousand and No/100 Dollars ($625,000)
over its possible lifetime. Payments made to the Contractor will be based upon the following applicable
terms:
A. Payment will be made in installments based on Contractor's invoice, subject to the approval by
the City, and not more frequently than monthly. Payment shall be made only for work actually
completed as of the date of invoice.
B. Payment by City shall release City from any further obligation for payment to Contractor, for
services performed or expenses incurred as of the date of the invoice. Payment shall not be
considered acceptance or approval of any work or waiver of any defects therein.
C. Contractor shall make payments promptly, as due, to all persons supplying labor or materials for
the prosecution of this work.
D. Contractor shall not permit any lien or claim to be filed or prosecuted against the City on any
account of any labor or material furnished.
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 1 (503) 639-4171 1 www.tigard-or.gov
E. Contractor shall pay to the Department of Revenue all sums withheld from employees pursuant
to ORS 316.167.
F. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or services
furnished to Contractor or a subcontractor by any person as such claim becomes due, City may
pay such claim and charge the amount of the payment against funds due or to become due the
Contractor. The payment of the claim in this manner shall not relieve Contractor or their surety
from obligation with respect to any unpaid claims.
G. Contractor shall pay employees at least time and a half pay for all overtime worked in excess of 40
hours in any one work week except for individuals under the contract who are excluded under
ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from receiving overtime.
H. Contractor shall promptly, as due, make payment to any person, co-partnership, association or
corporation,furnishing medical, surgical,hospital care or other needed care and attention incident
to sickness or injury to the employees of Contractor or all sums which Contractor agrees to pay
for such services and all moneys and sums which Contractor collected or deducted from the wages
of employees pursuant to any law, contract or agreement for the purpose of providing or paying
for such service.
I. The City certifies that sufficient funds are available and authorized for expenditure to finance costs
of this contract during the current fiscal year. Appropriations for future fiscal years shall be subject
to budget approval by the City Council.
4. ASSIGNMENT/DELEGATION
Neither party shall assign or transfer any interest in or duty under this Agreement without the written
consent of the other and any attempted assignment or transfer without the written consent of the other
party shall be invalid.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills shall be made in writing and may be given by personal delivery,mail or fax. Payments
may be made by personal delivery,mail, or electronic transfer. The following addresses shall be used to
transmit notices,bills,payments,and other information:
CITY OF TIGARD PRECISION LOCATING,INC
Attn: John Goodrich, Utility Executive Manager Attn: Stephen Zimmerman
Address: 13125 SW Hall Blvd. Address: 1118 NW Couch St
Tigard, Oregon 97223 Portland OR 97209
Phone: (503) 718-2609 Phone: (503) 803-1106
Email: iohng9tigard-or.gov Email: stevegi2recision811.com
6. TERMINATION
There shall be no penalty for early termination. If City terminates the contract pursuant to this
paragraph,it shall pay Contractor for services rendered prorated to the date of termination.
7. ACCESS TO RECORDS
City shall have access to such books, documents, papers and records of Contractor as are directly
pertinent to this Agreement for the purpose of making audit,examination,excerpts and transcripts.
GSA—2021-13-Underground Utility Locating Services 2 1 Page
8. FORCE MAJEURE
Neither City nor Contractor shall be considered in default because of any delays in completion and
responsibilities hereunder due to causes beyond the control and without fault or negligence on the part
of the parties so disenabled, including but not restricted to, natural disaster, war, civil unrest, volcano,
earthquake, fire, flood, epidemic, quarantine restriction, area-wide strike, freight embargo, unusually
severe weather or delay of subcontractor or supplies due to such cause; provided that the parties so
disenabled shall within ten (10) days from the beginning of such delay, notify the other party in writing
of the cause of delay and its probable extent. Such notification shall not be the basis for a claim for
additional compensation. Each party shall,however,make all reasonable efforts to remove or eliminate
such a cause of delay or default and shall,upon cessation of the cause, diligently pursue performance of
its obligation under the Agreement.
9. NON-DISCRIMINATION
Contractor agrees to comply with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules, and regulations. Contractor also shall comply with the Americans with
Disabilities Act of 1990,ORS 659A.142,and all regulations and administrative rules established pursuant
to those laws.
10. INDEMNITY
Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers, employees,
agents and representatives from and against all liability, claims, costs, demands, judgments, penalties,
and causes of action of any kind or character,or other costs or expenses incidental to the investigation
and defense thereof,of whatever nature,resulting from or arising out of the activities of the Contractor
or its subcontractors, agents, or employees in performance of this contract, except,however, that the
foregoing shall not apply to liability that arises out of the City's, its officers, employees, agents and
representatives sole negligence. If any aspect of this indemnity shall be found to be illegal or invalid
for any reason whatsoever, such illegality or invalidity shall not affect the remainder of this
indemnification.
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term of this
contract. Such insurance shall cover risks arising directly or indirectly out of Contractor's activities or
work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the following limits
and coverages:
A. Commercial General Liability Insurance
Contractor shall obtain,at contractor's expense,and keep in effect during the term of this contract,
Comprehensive General Liability Insurance covering Bodily Injury and Property Damage on an
"occurrence" form (CG 2010 1185 or equivalent). This coverage shall include Contractual
Liability insurance for the indemnity provided under this contract. The following insurance will
be carried:
Coverage Limit
General Aggregate 3,000,000
Products-Completed Operations Aggregate 2,000,000
Personal &Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (any one fire) 50,000
GSA—2021-13-Underground Utility Locating Services 3 1 Page
B. Commercial Automobile Insurance
Contractor shall also obtain, at contractor's expense, and keep in effect during the term of the
contract, Commercial Automobile Liability coverage including coverage for all owned, hired, and
non-owned vehicles on an"occurrence" form.The Combined Single Limit per occurrence shall not
be less than$2,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the Contractor
shall obtain, at Contractor's expense, and keep in effect during the term of the contract, business
automobile liability coverage for all owned vehicles on an"occurrence" form. The Combined Single
Limit per occurrence shall not be less than$2,000,000.
C. Workers' Compensation Insurance
The contractor, its Subcontractors, if any, and all employers providing work, labor, or materials
under this Contract that are subject employers under the Oregon Workers' Compensation Law
shall comply with ORS 656.017,which requires them to provide workers' compensation coverage
that satisfies Oregon law for all their subject workers. Out-of-state employers must provide
Oregon workers' compensation coverage for their workers who work at a single location within
Oregon for more than 30 days in a calendar year. Contractors who perform work without the
assistance or labor of any employee need not obtain workers' compensation coverage. All non-
exempt employers shall provide Employer's Liability Insurance with coverage limits of not less
than $1,000,000 each accident.
D. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional Liability, shall
include the City its officers, employees, agents and representatives as additional insureds with
respect to this contract.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company deemed
acceptable by the City. All policies of insurance must be written by companies having an A.M.
Best rating of "A-VII" or better, or equivalent. The City reserves the right to reject all or any
insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the City will
consider whether such self-insurance is acceptable if it meets the minimum insurance requirements
for the type of coverage required. If the Contractor is self-insured for commercial general liability
or automobile liability insurance the Contractor must provide evidence of such self-insurance.
The Contractor must provide a Certificate of Insurance showing evidence of the coverage
amounts on a form acceptable to the City. The City reserves the right in its sole discretion to
determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall furnish a
Certificate of Insurance to the City. No contract shall be effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this contract and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage expiration.
GSA—2021-13-Underground Utility Locating Services 4 1 Page
H. Independent Contractor Status
The service or services to be rendered under this contract are those of an independent contractor.
Contractor is not an officer,employee or agent of the City as those terms are used in ORS 30.265.
I. Primary Coverage Clarification
The parties agree that Contractor's coverage shall be primary to the extent permitted by law. The
parties further agree that other insurance maintained by the City is excess and not contributory
insurance with the insurance required in this section.
J. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general liability,
professional liability,pollution and errors and omissions policies required by this contract.
A certificate in form satisfactory to the City certifying to the issuance of such insurance will sent to
contractspurchasing(k dgard-oror.gov
At the discretion of the City,a copy of each insurance policy,certified as a true copy by an authorized
representative of the issuing insurance company may be required to be forwarded to the above
address.
Such policies or certificates must be delivered prior to commencement of the work. The procuring
of such required insurance shall not be construed to limit contractor's liability hereunder.
Notwithstanding said insurance, Contractor shall be obligated for the total amount of any damage,
injury,or loss caused by negligence or neglect connected with this contract.
12. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract, the parties agree that the
losing party shall pay such sum as the court may adjudge reasonable attorney fees and court costs,
including witness fees (expert and non-expert),attorney's fees and court costs on appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal, state and local laws, rules and regulations,
including, but not limited to, the requirements concerning working hours, overtime, medical care,
workers compensation insurance, health care payments, payments to employees and subcontractors
and income tax withholding contained in ORS Chapters 279A, 279B, and 279C, the provisions of
which are hereby made a part of this agreement.
14. CHOICE OF LAW,VENUE
The provisions of this Agreement are governed by Oregon Law. Venue will be the State of Oregon
Circuit Court in Washington County or the US District Court for Oregon,Portland.
15. CITY OF TIGARD BUSINESS LICENSE
Contractor shall obtain,prior to the execution of any performance under this Agreement,a City of Tigard
Business License. The Tigard Business License is based on a calendar year with a December 31st
expiration date. New businesses operating in Tigard after June 30th of the current year will pay a pro-
rated fee though the end of the calendar year.
GSA—2021-13-Underground Utility Locating Services 5 1 Page
16. CONFLICT BETWEEN TERMS
It is further expressly agreed by and between the parties hereto that should there be any conflict between
the terms of this instrument in the proposal of the contract, this instrument shall control and nothing
herein shall be considered as an acceptance of the terms of proposal conflicting herewith.
17. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by any
court of competent jurisdiction, the validity of the remaining terms and provisions shall not be affected
to the extent that it did not materially affect the intent of the parties when they entered into the agreement.
18. REPRESENTATIONS AND WARRANTIES
Contractor represents and warrants to the City that:
A. Contractor has the power and authority to enter into and perform this Agreement.
B. This Agreement, when executed and delivered, is a valid and binding obligation of Contractor,
enforceable in accordance with its terms.
C. Contractor(to the best of Contractor's knowledge,after due inquiry),for a period of no fewer than
six calendar years (or since the firm's inception if less than that) preceding the effective date of
this Agreement, faithfully has complied with:
1) All tax laws of this state, including but not limited to ORS 305.620 and ORS chapters 316,
317, and 318;
2) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,
to Contractor's property, operations, receipts, or income, or to Contractor's performance of
or compensation for any work performed by Contractor;
3) Any tax provisions imposed by a political subdivision of this state that applied to Contractor,
or to goods, services, or property,whether tangible or intangible,provided by Contractor;and
4) Any rules,regulations, charter provisions, or ordinances that implemented or enforced any of
the foregoing tax laws or provisions.
D. Any intellectual property rights or such delivered to the City under this Agreement, and
Contractor's services rendered in the performance of Contractor's obligations under this
Agreement, shall be provided to the City free and clear of any and all restrictions on or conditions
of use,transfer,modification,or assignment,and shall be free and clear of any and all liens,claims,
mortgages, security interests, liabilities, charges, and encumbrances of any kind.
19. COMPLIANCE WITH TAX LAWS
A. Contractor must, throughout the duration of this Agreement and any extensions, comply with all
tax laws of this state and all applicable tax laws of any political subdivision of the State of Oregon.
For the purposes of this Section,"tax laws"includes all the provisions described in subsection 25.C.
1) through 4) of this Agreement.
B. Any violation of subsection A of this section shall constitute a material breach of this Agreement.
Further, any violation of Contractor's warranty, in subsection 25.0 of this Agreement, that the
Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any
political subdivision of this state also shall constitute a material breach of this Agreement. Any
violation shall entitle the City to terminate this Agreement,to pursue and recover any and all damages
GSA—2021-13-Underground Utility Locating Services 6 1 Page
that arise from the breach and the termination of this Agreement, and to pursue any or all of the
remedies available under this Agreement, at law, or in equity,including but not limited to:
1) Termination of this Agreement,in whole or in part;
2) Exercise of the right of setoff, and withholding of amounts otherwise due and owing to
Contractor,in an amount equal to State's setoff right,without penalty; and
3) Initiation of an action or proceeding for damages, specific performance, declaratory or
injunctive relief. The City shall be entitled to recover any and all damages suffered as the result
of Contractor 's breach of this Agreement, including but not limited to direct, indirect,
incidental and consequential damages, costs of cure, and costs incurred in securing a
replacement Contractor.
These remedies are cumulative to the extent the remedies are not inconsistent,and the City may pursue
any remedy or remedies singly, collectively, successively, or in any order whatsoever.
20. COMPLETE AGREEMENT
This Agreement,including the exhibits,is intended both as a final expression of the Agreement between
the Parties and as a complete and exclusive statement of the terms. In the event of an inconsistency
between a provision in the main body of the Agreement and a provision in the Exhibits,the provision in
the main body of the Agreement shall control. In the event of an inconsistency between Exhibit A and
Exhibit B,Exhibit A shall control.
No waiver, consent, modification, or change of terms of this Agreement shall bind either party unless
in writing and signed by both parties. Such waiver, consent, modification, or change if made, shall be
effective only in specific instances and for the specific purpose given. There are no understandings,
agreements, or representations, oral or written, not specified herein regarding this Agreement.
Contractor,by the signature of its authorized representative,hereby acknowledges that he/she has read
this Agreement,understands it and agrees to be bound by its terms and conditions.
IN WITNESS WHEREOF,City has caused this Agreement to be executed by its duly authorized undersigned
officer and Contractor has executed this Agreement on the date hereinabove first written. Approved by the Local
Contract Review Board on December 15,2020.
CITY OF TIGARD PRECISION LOCATING,INC
—00
By: A46rized City Representative By: Authorized Contractor Representative
12/16/2020
Date Date
GSA—2021-13-Underground Utility Locating Services 7 1 Page
EXHIBIT A
SCOPE OF SERVICES
Background
The City of Tigard Public Works Department Utility Divisions owns and maintains approximately 260 miles
of water mains within the Tigard Water Service Area (King City, Durham, Tigard, and West Bull Mountain
area) serving over 60,000 customers, 168 miles of sewer mains, and 168 miles of serving over 50,000 homes
and businesses within the city. Each home or business has its own water and/or sewer service lines. Since
locating and marking underground utilities was conceived, the City of Tigard has performed its own locating
service.
The City of Tigard is a member of Oregon 811, which requires the City to receive and pay for any and all
locate requests that Oregon 811 received within 10 feet of our infrastructure. The utility infrastructure maps
that Oregon 811 uses, has been and will continue to be updated by the City of Tigard Public Works
Department. The city uses an enterprise Geographical Information System (GIS) and Computerized
Maintenance Management System (CMMS) to track asset and activity data.
Locating and marking underground utilities will consist of the following:
1. Provide sufficient qualified staff,vehicles,paint, flagging,and all other locating equipment to fulfill its
duties under this contract.
2. Store and safeguard the City's location maps and records. This information is sensitive in nature and
records shall not be disclosed to or made available to persons not approved by the City.
3. Maintain records appropriately to support the invoicing and recording requirements set forth in this
contract. The Contractor agrees to a records retention period of six (6) years.
4. For each locate request received, the Contractor shall screen,prioritize and visit the excavation site if
necessary and locate the City's facilities as required by the Oregon Utility Notification Center.
5. The City of Tigard will be responsible for paying the Oregon Utility Notification Center membership
monthly ticket transaction fees.
6. For each locate request received, the Contractor shall be responsible for adequacy of excavator
notification in compliance with the Oregon Utility Notification Center excavation rules.
7. All"normal" 72 hours locate request shall be complete within three (3) full business days of receiving
the request and all "emergency" request shall be treated as an emergency and completed as soon as
possible and as soon as it can be done safely according to Oregon Utility Notification Center
excavation rules.
8. The Contractor may be requested to provide such additional services as site surveillance,maintenance
of marks and flags, and stand-by protection.
9. The Contractor will investigate all incidents of damage for accuracy of the locate(s) and will submit to
the City a written report of said investigation within five (5) business days. The Contractor will
maintain a copy of the written report for a period of six (6) years.The Contractor will give testimonial
support in cases where deemed necessary by the City.
GSA—2021-13-Underground Utitity Locating Services 8 1 Page
10. The Contractor shall locate and mark all of the City's locatable facilities at an excavation site in
accordance with the Oregon Utility Notification Center excavation rules. The Contractor shall be
liable for all damages when a valid request to locate locatable facilities has been made,unless the locate
was made within the required accuracy. In such cases, the Contractor shall assist in recovery of any
damages.
11. The Contractor shall notify the excavator of the presence of any identifiable, but un- locatable,
facilities of the City and caution the excavator that any location information supplied may not be
within the definition of reasonable accuracy.
12. The Contractor shall utilize all information transmitted by the City solely for the purpose of
performing locates on behalf of the City.
13. The Contractor agrees that in carrying out this contract that he will comply with all applicable federal,
state, and local laws.
ADDITIONAL SERVICES REQUESTED
The Basic Scope of Contractor's Services, as currently envisioned by the City, include locating
underground water and sewer infrastructure. Additional services to be provided by the selected consultant
include the following:
1. Store and safeguard the City's location maps and records. This information is sensitive in nature and
records shall not be disclosed to or made available to persons not approved by the City.
GSA—2021-13-Underground Utility Locating Services 9 1 Page
EXHIBIT B
CONTRACTOR'S PROPOSAL
GSA—2021-13-Underground Utility Locating Services 10 1 Page
CISION LOCATING
TAXING ACCURACY TO NEl A/ OMITS
RFP 2021-13
Underground Utility
Locating Services
11/19/2020
»»t
TIGA
' i
0
Underground Utility Locating Services for City of Tigard
From:
Stephen Zimmerman
Raymond Smith President/CEO Corey Schumacher
Vice President Precision Locating, Inc. Chief Information
12704 NE 119th ST 1118 NW Couch St Officer
Vancouver,WA Portland, OR 97209 12704 NE 119th ST
98682 503-803-1106 Vancouver,WA
Steve@precision8l Lcom
98682
Submitting to:
City of Tigard
Jamie Greenberg
Purchasing Specialist
(503) 718-2492
contractspurchasing@tigard-or.gov
i
(& CISION LOCATING
TAKING ACCURACY TO NEW LIMITS
City of Tigard,
Thank you for the opportunity to participate in your RFP process. We consider it a privilege and an honor to be
considered as a potential partner to assist in your efforts to safeguard your underground utilities.
Since 2013, Precision Locating has combined diverse locating experience to complete any job request,no matter
the size. Our senior management team, Stephen Zimmerman, Corey Schumacher, and Raymond Smith, each have
upwards of 10 years' experience working in the locating trade and management. Precision Locating was founded
on responsiveness and customer experience,with Zimmerman, Smith and Schumacher all having extensive
backgrounds in front line and customer service management. The CEO of the company is always, literally, only a
phone call away; with Zimmerman you won't have to wait on hold to speak to a decision maker. We pride
ourselves on fast communication and accountability.
Precision Locating, Inc.'s management and service experience has paved the way for us to do high-profile
locating in places such as Portland International Airport, downtown Portland, City of Portland Water Bureau,
CenturyLink central offices, and high-security government locates. Precision Locating is currently under contract
to locate utilities for Clark County P.U.D., the City of Beaverton,the City of Newberg, the City of Camas, the
City of Sherwood, the City of Tigard, City of Tualatin, and Portland Streetcar. These contracts and the references
listed from them provide excellent evidence of our proven skills to understand and meet Tigard's needs and
desires. Because the City of Tigard is in the heart of Precision Locating's service territory, our conveniently
located headquarters will allow us to respond effectively and efficiently to serve your community in the areas of
underground facilities including water, storm water,wastewater, and fiber optic.
Our I.T. personnel update and maintain our dedicated private server(housed in the cloud with multi-redundant
back-up providing 99.99%+up-time)with current industry-standard encryption technologies and with strictly
limited access, which allows us to properly safeguard information and store it for up to 10 years. We keep web
development in-house to add an additional secure layer of responsiveness to meet our clients'needs, including
maintaining records to assist in invoicing.
During on-boarding,we efficiently customize our system to meet the full requirements of each new municipality.
Precision Locating believes in having a visual verification of each ticket site, as some maps or ticket addresses
may be inaccurate. We provide access to online ticket tracking and our photo server for all locates. This will
provide the City of Tigard with real-time access to information about completed tickets. At the discretion of the
excavator, Precision Locating, Inc. can provide site standby protection and maintenance of marks and flags for
high profile locates. Precision Locating is committed to accuracy and time sensitivity. We have prompt responses
to emergency locates, aiming to complete them as soon as possible. Each person on staff is well versed in Oregon
Utility Notification Center excavation rules and regulations. Company-wide, we have a 97% average on-time rate
for the entities we serve.
Precision Locating is proud to be a locally-owned company. This gives us the freedom to be a detail-minded,
responsive, agile company with the small-town values and amiability that will help create a real connection with
Tigard and the surrounding areas. Precision Locating is excited to continue to serve this area, growing together
with Tigard and all of its neighbors. We're confident you'll enjoy working with us.
Thank you,
Stephen Zimmerman
President
Precision Locating, Inc. 118 SW Couch St, Portland, OR 97209 P: 503-803-1106 1
CISION L OCA TING
Table of Contents
TransmittalLetter........................................................................................ I
Tableof Contents. .......................................................................................2
Firm and Team Qualifications. .................................................................3-9
Project Understanding and Approach. ...................................................... 10
BidSheet................................................................................................... 11
Attachments
Proof of Insurance
Attachment A
Attachment B
Attachment C
Attachment D
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Organizational Structure and Experience
Zimmerman and Smith attend and participate with OUNC, "Oregon Utility Notification Center", The MUCC
(Metropolitan Utilities Coordination Council) and the OUCC (Oregon Utilities Coordinating Council), the
governing bodies for locating in the state of Oregon. Precision Locating, Inc. is an active member of the MUCC,
which is part of the OUCC. We are the only locally-owned locating company active in MUCC.
Not only do Zimmerman and Smith have more than 10 years in locating experience, but also each brings more
than 10 years in customer service management. Precision Locating, Inc. believes this is what holds our service
and expertise standards above those of other locating companies. We are in the process of certification as an
emerging small business as well as a minority-owned business.
Precision Locating, Inc. understands and abides by the City of Tigard's Scope of Services. We understand that
the City is seeking a contractor who will be responsible for locating and marking water,wastewater, storm water,
and fiber infrastructure. We are prepared to mark current water,power, and other utilities for the city.
Company Information
Formative Years: 2013 -2015
Responding to a shortage of local locating companies, Precision Locating, Inc. was founded by Zimmerman and
Brown in 2013,when most of the locating options in Oregon were provided by billion-dollar, east-coast
companies. Zimmerman and Brown founded the agile and responsive hometown locating company with
customer service as their paramount competitive advantage. During the first year of operation, Precision
Locating provided direct to consumer locating services.
In 2014, Precision Locating, Inc. started our first public contract with the City of Newberg, locating their water,
sewer, fiber and storm systems. In late 2014, Brown took a leave of absence to focus on other business ventures.
At this time, Corey Schumacher became partner to take charge of IT and the development of our proprietary, in-
house automated ticket-management system.
In the first quarter of 2015, Zimmerman added new business partner, Raymond Smith. Smith has over 10 years
experience in utility locating and management. Shortly after Smith joined, the company started its second city
contract with the City of Beaverton.
2016 - Current
In 2016, Kory Malsom joined Precision Locating, Inc. as our Beaverton dedicated locator. In 2017, we were
awarded the City of Camas and the City of Portland Street Car contracts. In 2018, we added the City of
Sherwood. In 2019,we grew our staff team to 10 locators. We were also awarded Clark County PUD at the end
of 2019. 2020,we added contracts with the city of Tigard, Tualatin, and Hillsboro.
2020 brought Brown back to the team. Over the last 12 months, we have had a gross revenue of over
$1,000,000. We added an office in Vancouver to those in Portland and Tigard. Although we have legal counsel
on retainer,we have had no litigation for the existence of our company.
In addition to our automated ticket service,our Portland office is ready for personalized service to Tigard via email,
cell phone, or text, 24 hours a day, 365 days a year. We look forward to continued growth this year as we make
new advances on providing more services to our clients.
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Capacity and Key Personnel
Members that would be assigned to this contract:
Steve Zimmerman, President
Zimmerman oversees contractual administration and billing. He has 10 plus years of public and
private locating experience; eight years management of a staff greater than 15, and 18 years total
management experience. Additionally, Zimmerman has 15 plus years in customer service.
Zimmerman's vision for Precision Locating is to be the best customer service organization in the
region.
Raymond Smith, Vice President
Smith oversees locating, performs high-profile locates, and leads operations management. Smith
has 10 plus years of public and private locating experience, as well as 4 years of management and
10 plus years in customer service.
Kory Malsom, West Side Manager
With over 10 years of locating experience, Malsom manages the West Portland metro area.
Corey Schumacher, Director of IT
Schumacher has built the integrated, automated system that streamlines ticket management and
fulfillment. Schumacher manages customer on-boarding, customizing our systems to meet specific
customer requirements. He oversees the Digital Maps and Data Management on an ongoing basis.
Schumacher has degrees in computer repair and support and networking. He has managed IT at
Precision Locating for over five years. Additionally, he brings to the business 5 years of public
locating experience, 8 years in management of staff of 25 plus, and most importantly, he has 5 plus
years in customer service.
4
Stephen Zimmerman
12704 NE 119th Street
Vancouver, WA 98682
503-803-1106
Steve@precision811.com
Objectives
Coordinate the daily operations of utility locates to supervise accuracy, safety, promptness and
precision of all locate requests.
Experience
2013 to current
Precision Locating, Inc. Portland, OR
President/CEO
Operations Manager
Locator
2008-2013
Stake Center Locating Portland, OR
Utility Locator
Logistics Manager
Director of Sales
2005-2008
Camera World of Oregon Portland, OR
Salesperson
Sales manager
1997-2005
Kits Cameras Portland, OR
District Sales Manager
Store Manager
Relevant Skills and Experience
Over 20 years of Management and Corporate operations experience.
10 years of Radio detection locating experience with the following utilities, Phone, Power, water,
cable, street light power, fiber optics and long-haul fiber optics.
Over 6 years' experience with the locating of the following utilities Sewer, Storm, Gas, and
Reclaimed Water.
5
Raymond Ernest Smith III
12704 NE 119 St
Vancouver WA 98682
(503) 382-7250
ray@precision811.com
Objectives
Coordinate the daily operations of utility locates to supervise accuracy, safety, promptness and
precision of all locate requests.
Experience
2013 to Current
Precision Locating Inc. Portland, OR
Vice President, Co-owner
Area manager
Locator
2009-2013
Stake Center Locating Portland, OR
Utility Locator
1998-2009
Ritz Cameras Portland, OR
Lead sales associate
2001-2006
Trinity Ukiah, CA
Night Campus Supervisor
1998-2001
Ritz Cameras Portland, OR
Multi-store Manager
Lead sales associate
Relevant Skills and Experience
Over 20 years of Management and Corporate operations experience.
10 years of Radio detection locating experience with the following utilities, Phone, Power, water,
cable, street light power, fiber optics and long-haul fiber optics.
Over 6 years experience with the locating of the following utilities Sewer, Storm, Gas, and
Reclaimed Water.
6
Corey Schumacher
206.788.6625 - Corey@precision811.com
Education:
AAAS Degree in Microcomputer Repair- May 2002
• Completed the Microsoft A+ Certification program
• Assembled and imaged new workstations, then installed them in a new computer lab on Walla Walla
Community Campus
• Troubleshoot, virus removal, and optimize Windows and Mac PCs
• Diagnose, repair, upgrade and replace computer hardware
• Worked at the student help desk: troubleshooting, repairing, and upgrading computers for paying customers
AAAS Degree in Computer Networking - May 2002
• Completed the CCNP Network Academy and completed the Cisco WAN Technical Projects Lab
• Completed the MCSE training program and Windows Server configuration labs
• Completed Net+Training
• Setup and configured Windows servers and Cisco routers/switches
• Tutored other students through the TRIO mentoring program
Additional Skills:
• Freelance Digital Media Guru: Web Design, Graphics, Photographer, AudioNideo Editing
• Tech Support for friends and family: Use Teamviewer to remotely troubleshoot computer issues
• Experiment with various projects on development IoT platforms: Raspberry Pi and Arduino
• HTML, PHP, SQL, CSS, JS -Capable of designing custom database driven web content
• Highly intuitive: I am able to learn new skill sets quickly via the "hands-on"method
Relevant Work History:
Chief Information Officer- Precision Locating
• Oversee and implement over all IT operations within our organization
• Design and develop our custom web platform allowing client to track and manage all 881 dig tickets.
• Design and maintain a billing platform and customer portal which securely allows our clients to view and search
our ticket database
Technical Support Engineer-OpenEye
• Provide remote support to end users, technicians, installers, and security vendors
• Diagnose, correct, update and configure enterprise level video and surveillance workstations, ip cameras, and
servers
• Issue RMAs for repair and warranty work
• Assist with software licensing and cloud accounts
• Respond to customer emails requesting support on our product
• Track all data in CRM and follow on open cases until all issues are resolved.
Managed IT Services Team—Exbabylon
• Provide remote technical support to end users and clients
• Track customer support tickets in CommitCRM
• Administrative support to the Managed Services team
• Audit and update client account data, systems configurations, and software licenses
• Sort and respond to incoming emails from clients
Underground Utility Locator—Stake Center Locating
• Interpret GIS maps of buried utilities for 811 dig tickets
• Use radio detection equipment to locate and mark underground utility lines
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Qualifications
Precision Locating provides best-in-class customer service and on-time (97%) and low-incident (<1%,
with no litigation) locates. We have the management,business practices and systems, equipment and
knowledgeable and skilled personnel to locate under public contract.
Precision Locating has over 10 locators in the Portland Metro area. We are known as a great place to work
with competitive pay; we are well positioned to meet future hiring needs. We hold our locators to the
highest standards and have on-going training for the duration of employment. As Tigard is close to
Tualatin, we have a team ready and familiar with the area. Zimmerman and Smith come from a customer
service background and are ready to bring that experience to all contracts.
Precision Locating pursues and has implemented ecological business practices as a part of corporate daily
life. We own a fleet of hybrid vehicles for our staff to drive while working, allowing us to reduce our
carbon emissions. As our company expands, we plan to continue purchasing hybrid vehicles as well as
invest in fully electric vehicles. We operate a paperless ticketing system to limit paper usage as well as
participate in recycling and re-purposing items to reduce our waste production.
Services
Precision Locating, Inc. maintains a continuous improvement integral service plan. The operations
program includes extra services such as private locating, sewer scope with video up to 250 feet, Rodder
and Sonde locating up to 500 feet, GPR,water leak detection, online ticket tracking, photo server access,
drone photography services, and drone mapping. These services are available 24/365.
We recognize the substantial importance of current equipment Precision Locating has researched and field
tested nearly every device in the industry. Use depends on several factors, including technician
experience, type of utility being located and geography of area being located.
We've incorporated those best suited to our operations, such as
• Radio Detection—RD7100, RD8100,
• Vivax Vloc pro3
• Hathorn Corp. Sewer Scope
• Ground Penetrating Radar—RD 1000
It is important for our equipment to be current, updated, certified and calibrated to operational
standards. Therefore, our typical locating devices range in age from new to 5 year old. All repairs are
done through manufacturer certified repair sites with certified technicians.
Our team is well trained in the following areas, with many locators specializing in certain utilities:
• Water • Fiber optics
• Sewer • Private
• Storm Locating GPR
• Street • Water Leak
Lights Detection
• Power
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REFERENCES
Ben Feliz Casey Peck
Clark Public Utilities Public Works
Transmission and Distribution City of Beaverton Oregon
Manager Operations 503-526-2679
360-992-8518 cpeck@beavertonoregon.gov
bfeliz@clarkpud.com 5 year contract
2 '/2 year contract Start date 9/1/2016
Start date 1/1/2020 $100-140K a year
$450-550K a year
Will Threewitt
Russ Thomas Maintenance Supervisor
Interim Director of Public Works Portland Streetcar
City of Newberg Oregon 503-823-6686
503-537-1233 william.threewitt@portlandoregon.gov
russ.thomas@newbergoregon.gov On going contract
On going contract Start date 1/1/2018
Start date 2014 $7-1OK a year
$35-45K a year
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Project Understanding and Approach
Precision Locating, Inc, is prepared to offer our services for the locating and marking of
underground facilities including water, sewer, and storm within the City of Tigard. We will be
assigning a dedicated locator for Tigard who will be available 7:00 a.m. to 5:00 p.m. business days
to receive and record locate requested from Oregon 811. Our office maintains bookkeeping and
locating records for up to ten years, and for each locate we complete visual inspection, locate and
mark as required, and provide excavation notification. As the City of Tigard requests,records will be
kept for a retention period of 6 years. We also keep rotating locators on call so we can effectively
respond to emergency tickets in a responsible time frame.
We pride ourselves on locating utilities with high accuracy and within the tolerance of state law.
Communication is extremely important to us, as well as accountability. Errors and discrepancies are
informed of promptly. If an area is marked incorrectly by us, it will be re-marked at no extra charge.
In the event damage does occur, an investigation will be conducted for accuracy of locates and a
written report will be sent to the City of Tigard within 5 business days. In the presence of un-
locatable but identifiable utilities, the excavator will be informed of the possibility of a utility being
outside of the reasonable scope of accuracy.
With our experience being contracted by multiple municipalities in the State of Oregon such as
Newberg, Hillsboro, Beaverton, Sherwood, Tualatin and Tigard, we are well-versed in adjusting
our work flow to meet the specific needs of each city.
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Bid Sheet
Unit price for Per ticket received from the One Call System: $16
Project Price for Quarter Hour for Tickets that Exceed 30 Minutes: $12.50
After Hours Rate (5pm-7AM M-F, Weekends, and Holidays):
$60/hour with two-hour min.
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,gyp DATEfMM/pD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE L 3„
THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTSUPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY
AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE ACONIRACT BETWEEN THE ISSUING INSURER(S),
AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT:Ifthe certificate holderis anAODITIONAL INSURED,the pokcy(iss)must haveADOTTIONAL INSURED provisionsorbe endors id.It SUBROGATION ISWAIVED,subject to theternmand
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PRODUCERCONTACT
NAME: Kayla Ravenscraft
Kayla RavenscraH(732423R) PHONE FAX
22400 Salamo Rd Ste 204 (A/C,NO.Ext):503-857.9200 (A/C.NOP SM-337-1521
E-Mull
West Linn OR 97068-8269 ADOREss: kravenscrafl@fannersagent-oom
INSURER(S)AFFORDING COVERAGE MAIC M
INSURED INSURERA Truck Irtsurance Exchange 21709
INSURER a: Farmers Insurance Exchange 21652
PRECISION LOCATING INC INSURER C: Mid Century Insurance Company 21687
3731 SE 164TH AVE
INSURER D.,
PORTLAND OR 97236 INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CEBWIFY IHAT THE POLICIESOF INSURANCE U51ED BELOW HAVE Of EN ISSUED 10 THE INSURED NAME ABOVE FOR THE 10UCY VE RIOD INDICAI ED.NUTWIIHSTANDING ANY
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INSR TYPE OF INSURANCE ADOTL SUBR POLICVNUMBER POLICY EFF POLICY EXF UMRS
Lilt INSD VYVD (MM/DD/VYYY)I(MM/DD/YYYY)
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CLAIMS-MADE MMERCIAL GENERAL LIABILITY EACNOCCURRENCE S 2,000,
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PREMISES(Ea Owwwnca) S 75,0
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A Y Y 605876869 11/0712019 11107/2020 PERSONAL aADVINJURY $ 2,000
GENT AGGREGATE LIMITAPPUESPER, GENERAL AGGREGATE S 4 00o,o J
POLICY n PR01ECi J LOC PRODUCTS•CUTAP/OP AGG S 2 W0,
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LIMBRELLALIAB OCCUR 60$875891 FACHOCCURRENCE S 3,0110,000
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OFSCRIPTION Or OPERATIONSA OCATIONS/VEHICLE S(ACORO 101.Additional Remarks Schedule,may be attached R more space is required)
3731 SE 184TH AVE.PORTLAND,OR 97236
CERTIF1CATEHOLDER CANCELLATION
Raskin Electric DATE
ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF,NOTICE WILL BE OELIVFRED IN 4C OR DANCE WITHTHE POLICY PROVISIONS,
5317 NE St.Johns Rd.Ste C - -
Vancouver.WA 98661 -
AUTHORIZED REPRESENTATIVE
ACORD 25(2016/03) 1988-2015 ACORD CORPORATION.All Rights Reserved
31-1769 11_15 The ACORD name and logo are registered marks of ACORD
ATTACHMENT A
PROPOSAL CERTIFICATIONS
Non-discrimination Clause
The Contractor agrees not to discriminate against any client, employee or applicant for employment or for
services,because of race,color,religion,sex,national origin,handicap or age with regard to,but not limited
to,the following: employment upgrading,demotion or transfer; recruitment or recruitment advertising; layoffs
or termination;rates of pay or other forms of compensation;selection for training;rendition of services.It is
further understood that any contractor who is in violation of this clause shall be barred from receiving awards
of any purchase order from the City,unless a satisfactory showing is made that discriminatory practices have
terminated and that a recurrence of such acts is unlikely.
Agreed by: Stephen Zimmerman
Firm Name: Precision Locating, Inc.
Address: 118 NW Couch St, Portland, Oregon, 97209
Resident Certificate
Please Check One:
XResident Vendor:Vendor has paid unemployment taxes and income taxes in this state during the last
twelve calendar months immediately preceding the submission of this proposal.
Or
❑ Non-resident Vendor: Vendor does not qualify under requirement stated above.
(Please specify your state ofresidence: )
Officer's signature:
Type or print officer's name: Stephen Zimmerman
RFP—2021-13-Underground Utility Locating Services
ATTACHMENT B
SIGNATURE PAGE
The undersignedproposes to perform all work as listed inthe Specification section andthat all articles supplied
under any resultant contract will conform to the specifications herein,
The undersigned agrees to be bound by all applicable laws and regulations,the accompanying specifications,
and by City policies and regulations.
The undersigned, by submitting a proposal,represents that:
A) The Proposer has read and understands the specifications.
B) Failure to comply with the specifications or any terms of the RFP may disqualify the Proposer as
being non-responsive.
The undersigned certifies that the proposal has been arrived at independently and has been submitted without
any collusion designed to limit competition.
The undersigned certifies that all addenda to the specifications has been received and duly considered and
that all costs associated with all addenda have been included in this proposal:
1
Addenda: No. through No. inclusive.
We therefore offer and make this proposal to furnish services herein in fulfillment of the attached
requirements and specifications of the City.
Name of firm: Precision Locating,Inc.
Address: 118 NW Couch St, Portland, Oregon 97209
Telephone Number:(503) 803-1106 Fax Number:
By: Date: 11/19/2020
(Signatur of Authorized Official. If partnership, signature of one partner.)
Typed Name/Title: Stephen Zimmerman,President
Ifcorporation,attest:
(Corporate fficer)
Xcorporation El Partnership ❑ Individual
Federal Tax Identification Number(TIN): 46-4139678
RFP—2021-13-Underground Utility Locating Services
ATTACHMENT C
CITY OF TIGARD, OREGON
ACKNOWLEDGMENT OF ADDENDA
Project Title: 2021-13-Underground Utility Locating Services
Close: Thursday,November 19, 2020—2:00 PM
I/WE HAVE RECEIVED THE FOLLOWING ADDENDA Qfnone received, write "None Received"):
1 addendum #1 3
2. 4.
11/19/2020
Date
Signature of Proposer
President
Title
Precision Locating,Inc
Corporate Name
RFP-2021-13-Underground Utility Locating Services 12 Page
ATTACHMENT D
CITY OF TIGARD, OREGON
STATEMENT OF PROPOSAL
Name of Consultant: Precision Locating, Inc.
Mailing Address: 118 NW Couch St, Portland, Oregon, 97209
ContactPerson: Stephen Zimmerman
Telephone:(503) 803-1106 Fax: Email: Steve&12recision811.com
accepts all the terms and conditions contained in this solicitation andthe attached personal services agreement
(Attachment E):
11/19/2020
Signature oTa'u'WJU#dr representative Date
Stephen Zimmerman (503) 803-1106
Type or print name of authorized representative Telephone Number
Stephen Zimmerman (503) 803-1106
Type or print name ofperson(s)authorized to negotiate contracts Telephone Number
RFP-2021-13-Underground Utility Locating Services