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TCDA Packet - 08/18/2020 City of Tigard Tigard Workshop Meeting—Agenda TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: August 18,2020 - 6:30 p.m. MEETING LOCATION: Virtual meeting with attendees participating remotely Times noted are estimated. PUBLIC NOTICE,In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Governor Brown's Executive Order 20-16 this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person,verbal public testimony during this meeting. How to comment: 'Written public comment may be submitted electronically at www.tigard-or.gov/Comments. All comments must be submitted before 4:30 p.m. the day of the meeting. VIEW LIVE VIDEO STREAMING ONLINE: http://www.tifzard-or.fzov/city hall/council meetinfz.php Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 Every Sunday at 12 a.m. Every Monday at 1 p.m. Every Wednesday at 2 p.m. Every Thursday at 12 p.m. Every Friday at 10:30 a.m. SEE ATTACHED AGENDA 0 , City of Tigard Tigard Workshop Meeting—Agenda TIGARD CITY COUNCIL & TOWN CENTER DEVELOPMENT AGENCY MEETING DATE AND TIME: August 18, 2020 - 6:30 p.m. MEETING LOCATION: Virtual meeting with attendees participating remotely 6:30 PM 1. WORKSHOP MEETING A. Call to Order- City Council and Town Center Development Agency B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT - A summary of written public comment received by 4:30 p.m.on the meeting day will be given. 3. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE 6:35 estimated time 4. RECEIVE UPDATE ON SW ASCENSION DRIVE TRAFFIC ISSUES 7:05 p.m. estimated time 5. RECEIVE BRIEFING ON 1-205 TOLLING PROGRAM 7:35 p.m. estimated time 6. TOWN CENTER DEVELOPMENT AGENCY- RECEIVE CITY CENTER FUTURES PROJECT UPDATE 8:20 p.m. estimated time 7. RECEIVE PARKS MASTER PLAN UPDATE 8:50 p.m. estimated time 8. NON AGENDA ITEMS 9. ADMINISTRATIVE REPORT 10. EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 11. ADJOURNMENT 9:20 p.m. estimated time + f No Public Testimony was Submitted electronically for the August 18, 2020 Tigard City Council Meeting AIS-4353 3. Workshop Meeting Meeting Date: 08/18/2020 Length (in minutes): 30 Minutes Agenda Title: Receive Capital Improvement Plan Update Submitted By: Lori Faha, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Briefing and update on the status of Capital Improvement Plan (CIP) projects. This presentation will provide a year-end summary for Fiscal Year 2019/20 and brief introduction to new projects that will start in Fiscal Year 2020/21. STAFF RECOMMENDATION / ACTION REQUEST N/A KEY FACTS AND INFORMATION SUMMARY The Capital Improvement Plan (CIP) establishes Tigard's budget and timeline for improvements to city owned and operated public infrastructure over a 6-year period. A CIP project improves or adds value to the City's infrastructure, typically costs $50,000 or more, and has a useful life or extends the useful life of infrastructure for 5 years or more. Public infrastructure systems addressed by the CIP include streets, parks, sanitary sewers, stormwater and domestic water in addition to public buildings and facilities. In most cases, CIP projects are implemented with oversight from the City's Engineering Division. City Engineer Lori Faha will provide a summary report to Council, including the status of active projects. The PowerPoint presentation will provide a summary overview of projects status. Copies of individual project status reports for active CIP projects will be delivered to Council in the August 13, 2020 City Council Newsletter packet. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The CIP for FY2019-20 was adopted on June 11, 2019. The CIP for FY2020/21 was adopted June 16, 2020. DATES OF PREVIOUS COUNCIL CONSIDERATION Last CIP briefing to Council at their March 17, 2020 Workshop Meeting. Attachments CIP Update FY20 Year End CIP Memo to Council CITY OF ' 1 Respect • Care Do the Right Thing G e t it Done Z-- CapitalImprovement Project Update FY 2019-20 Year End Summary Tigard City Council Meeting I August 18, 2020 Project Status O On Target O Minor Issues • Major Issues .1�"✓ w.a a;-7OV, / Parks / Streets 1 Water �� vaaea�a�F ' A / Sanitary Sewer/ Stormwater .a�� / Facilities r� 1 Status of Parks Projects -Me Dirksen Nature Park • Oak Savannah Restoration Final plantings in prep for turnover to Parks maintenance • Wetland Boardwalk& Moved to FY21, coordinating with Dirksen Ak Walkway parking lot project Tigard Street Heritage Trail , Substantially complete Plaza, Restroom &Art 90% Design complete, permitting underway, Fanno Creek Trail— RFFA Grant increased budget,working through ODOT ROW process issues Plan development nearly complete, working Fanno Creek Trail Amenities on more detailed amenities opportunities at Library Status of Parks Projects FY20 plan: Parks and trail wayfinding Parks Major Maintenance signage, parkland invasive plants removal, Old Windmill improvements, pave Potso parking, playground equipment replacement Completed conditions assessment, Parks Master Plan demographic analysis, 10-minute walk to parks/trails analysis. Adding scope for more in-depth Recreation program review. Universal Plaza Demolition completed Fanno Creek Trail Alignment Narrowed down feasible routes, preparing for Study Bonita—Tualatin River next round of virtual stakeholder/public input Status of Streets Projects Pavement Management Summer work underway: paving Durham Rd, Program slurry seal Summerfield area, curb ramps along 121st. Scholls/Fanno Creek Trail study, Frewing Pedestrian and Cyclist sidewalk grant match, bike/ped counts, Grant Connections Program & Katherine crossings of Tigard Street, 124 /Ann sidewalk infill, Slow Your Roll signs, Tiedeman at Fanno Creek Trail RRFB Tiedeman Ave Bike Lane & Future traffic study completed, further work Sidewalk delayed to FY22 due to work load Upper Boones Ferry/ Durham Archeological review completed, nearing 60% Adaptive Signals design Commercial Street Sidewalk Substantially complete (Main to Lincoln) Roy Rogers Road County lead, construction underway 121St Ave (Whistlers Lane— County lead through MSTIP program, design Tippitt) sidewalks, bike lanes underway, some delay due to ROW survey and utility relocation issues Status of Streets Projects 72nd Avenue/Tigard Triangle Complete Study North Dakota Street Bridge Consultant fee negotiation still underway. Replacement ODOT grant. Wall St/Tech Center Drive Contractor selected Connection Traffic Safety Action Plan Report prepared, will be incorporated in Transportation System Plan update Transportation System Plan Consultant selected. Hall Blvd condition Update assessment completed as early action. Some budget increase need identified. Frewing Street Sidewalk Infill Consultant selected, design started. CDBG grant. Survey completed, design underway, Main Street Phase 2 scheduling virtual stakeholder meetings, budget increased Highway 99W Lights IGA approved for defederalization and city management, RFP issued Status of Water Projects Cach Reservoir& Pump Station Selection process for Owner's Representative I - underway Red Rock Creek Waterline Work is being phased to coordinate with Relocation other projects, part complete, part slowed by permitting Canterbury Pump Station Complete Modelling and development of project needs Water Master Plan underway, some delay to incorporate urban growth expansion area Fonner St/121St Ave Valve & Design underway, in coordination with 121st Piping Improvements Ave project Aquifer Storage& Recovery Condition assessment and preliminary design Wells 2 & 3 report completed Greenfield Emergency Repair Completed under budget Status of Sanitary Sewer Projects Sanitary Sewer Major Repairing/lining sewers, manholes Maintenance East Fork Derry Dell Creek Contractor selected, construction summer — 2020 Fanno Creek Sanitary Siphon Contractor selected, construction summer Repair 2020 Downtown Sanitary Sewer Line Contractor selected, construction fall 2020 at contractor's request Sanitary Sewer Master Plan Project delayed to await acquisition and Update implementation of new asset management • system Status of Stormwater Projects Fanno Creek Slope Stabilization Complete —Arthur Court Stormwater Major Maintenance Multiple pipe, culvert and stream system repairs 124th Avenue/Ann Court Culvert Complete Replacement Design complete, permitting underway, Frewing Stormline Replace scope and budget increased for failing culvert replacement, construction fall 2020 Water Quality Facility Rehab Condition assessments for facilities complete, Program developing priorities, public works staff completed several rehab projects Tigard Triangle Stormwater Plan CWS lead, analysis complete, draft plan development underway Commercial Street Stormwater Combined with Main Street project, design Facility underway Status of Other Projects Americans with Disabilities Act Council adopted plan. Staff training Transition Plan completed, developing tracking tools. Public Works Facility and Yard Per Council direction Feb 18, site options (planning) discovery underway Kev Projects i n FY21 mwww PARKS 1 Significant cost increase for Fanno Creek Trail • Cook Park in-fields • Major maintenance to add focus on ADA needs • Universal Plaza STREETS 17 5 4 Main St cost increase • New programs for ADA, major maintenance, fiber • Tigard St Bridge design • Approx 1/3 of streets CIP funds for bike/ped WATER 12 5 2 ASR improvements • Cach Reservoir Alternative Delivery Method • Risk/Resilience Plan SEWER 4 3 - Siphon replacement at Fanno Creek • East Fork Derry Dell Creek construction STORM 8 4 2 Kruger Creek Stabilization design • Complete Tigard Triangle Stormwater Plan FACILITIES 3 2 1 PW Facility Siting • Complete remodeling of existing facilities Tigard Street Heritage Trail Mural f Oro � M I• -a' .- - '"tea_ � C I T Y O F T I G A R D ran- !^i�v £lL,� `F� _• 5` 'r`r y �f. r Grant Ave at Tigard Street 77. Nor- C I T Y O F T I G A R D fi 5Y � 6 � r r C I T Y O F T I G A R D • � � � • • ' . • • - .��- a . '� 1 r h V�.}�. . 5y b. }.'K Ate° � � � - -v h} t�� 9. 4�c1R.l ��. h. .gyp, '�. i � . =K {• _<.1 y ' �� :off' � �� ,�• � � — � �� - � �� : - "Rafe 3 _ ��1r ' fir.+ � ,� _;��_ _i 'T _-__.. � ��4� _ �.�-�, � .y .�_ __ � , �.^. ;. —� �: �: 4'..' �; ��_ � .. ' ^�' r � -, s�' a � c € 4 W Y �k) e M �� , � � }:� � t �, a p 9' v i East Fork Derry Dell Creek — Fish Salvage Prior to Construction i A Sculpin fish and lamprey! It City of Tigard Memorandum To: Honorable Mayor & City Council From: Lori Faha, P.E., City Engineer Re: Supplemental Information for August 18, 2020 Council Workshop Session Briefing on Capital Improvement Plan (CIP) Projects Date: August 13, 2020 Attached please find copies of the June 2020 status reports for all FY2019-20 CIP projects managed by Engineering. These reports summarize work, budget and schedule status for each project. The reports support the CIP status report that will be presented to Council at the August 18 Workshop Session. Enclosure ■ Public Works Facility and Yard Rob Murchison/Brian Rager • 91021 RR8/5/2020 This project will produce the planning, design and construction documents and construct a new Public Works Facility and Yard. Project timing will be coordinated with the"All-In-One Plus" City Facilities project. 0 Minor Issue * SEI 0 Minor Issue 0 Minor Issue Total Project Budget: $2,145,000 Status: Planning Total Project $17,209 External $2,100,000 $4,482 Internal ' Project Budget FY 2019/20 $17,209 External $735,000 Internal . $25,000 Total Project%Spent: 1% Project Manager's Total Project Estimated%Complete: 5% Project Schedule • Schedule adjustment occurring based on coordination with citywide"All-In-One"project to reflect request to accelerate PW building project. • Project charter created. • Negotiating scope and fee with the architect. The scope currently being negotiated will assist the city in developing a list of potential sites,narrow the list based on PW facility criteria,produce a budget level cost estimate,and recommend a project delivery method. • • Develop an overall project schedule and begin to develop a strategy • The current project budget does not include enough funds to purchase property and construct a new facility. • SW Corridor light rail project and/or city civic center projects may establish need and schedule for PW site move. • The number of potential sites and available sites for sell are limited within the city limits. • Council approved the concept of construction of a new Public Works Facility by July 2023. • City contracted with Scott Edwards Associates to provide professional services. Dirksen Nature Park-Oak Savanna Restoration Carla Staedter WORM 92016-02 WR6/30/2020 A nine acre area of Dirksen Nature Park houses some remnant Oregon white oak populations.This area is being restored back to a native oak savanna to be used for education and enjoyment by the public.The project will remove non-native trees,shrubs and grasses.Native grasses and wildflowers will be planted along with additional oak trees and a native shrub hedge around the savanna.A walking trail through the savanna will be lined on each side with rustic buck and pole fencing made from trees taken down as part of the restoration. On Target * Ash Creek Forest Mgmt.—6/30/19 On Target .• On Target Total Project Budget: $241,000 Status: Substantially Complete Total Project $205,239 External $206,500 $24,252 Internal — $34,500 FY 2019/20 $7,020 ] External $1,676 Internal $10,000 Total Project%Spent: 95% Project Manager's Total Project Estimated%Complete: 98% 1) Monitor Site Summer/Fall 2018 Spray if Needed. 4)Camas Celebration Grand Opening May 2019. Project2) Additional bulb planting—Oct-Dec.2018. 5)Control Cattle Graze end of May 2019. 3) Oak Planting Oct.18 to March 19. Snapshot • Transition Site to PW Operations. and Schedule • Final weed spray completed Progress soffrers i � • Exploring opportunities with Ash Creek Forest Management to continue to provide treatment within the Oak Savanna for Parks division longterm maintenance. • Long-term management of Oak Savanna requires grazing or burning. Most of the savanna at Dirksen is wet meadow. If grazing is chosen,need to get DSL/CWS approval to have animals in a wetland. If burning is used,need to have approval Risks/Issues and support of TVFR. • Operations staff need to be updated and educated about the long-term care of the oak savanna. They may need an annual budget to contract with a native area restoration company for an additional 5 years to ensure a strongly established savanna. • Extra seeding and weed removal of the area between Tigard Street and the edge of the savanna will be required as an interim solution until the paved trail and parking construction. PARKS Project Name: Dirksen Nature Park—Wetland Boardwalk and Walkway Jeff Peck Project192016-13 6/30/2020 ° The elevated wetland boardwalk will be centrally-located in the park extending from the Fanno Greenway Trail into ° the Fanno Greenway floodplain.The boardwalk surface will consist of galvanized steel grating.The walkway will be an 8-foot-wide hard surface pathway from Summer Creek Bridge at Fowler Middle School to the Fanno Greenway Trail. • 0 On Target 0 Minor Issue •• On Target Total Project Budget: $405,000 Design Total Project External $371,000 $9,890 Internal $34,000 FY 2019/20 External $371,000 $9,890 Internal _ $34,000 Total Project%Spent: 2% Project Manager's Total Project Estimated%Complete: 2% NMI • Scope development—November 2019. • Boardwalk Design— moved to FY21 to coordinate with Off-Street parking lot project. • Concrete pathway construction—Fall 2020. • RFP Preparation(draft)for boardwalk. • Complete Erosion and Sediment Control plans for phased work. • Adjust scope of work to couple boardwalk fabrication and construction with off-street parking lot project. • Bid and construct concrete pathway from Fowler to Fanno Creek Trail. • Moved construction out one year to build the off-street parking lot and boardwalk as one project. • Separate the concrete pathway improvements from the boardwalk construction. • Schedule and budget adjustment to move boardwalk timing to coordinate with parking lot project. PARKS Tigard Street Heritage Trail and Public Space F Jeff Peck/Schuyler Warren • .• 92034 SRI6/30/2020 The city has signed a lease for the use of the inactive railroad corridor from Tiedeman Avenue to Main Street.The City was awarded a Connect Oregon VI Grant and Washington County MSTIP funding to assist with the development of a 3/4 mile, 12'wide multi-use pathway with amenities including fencing,lighting,landscape,and art features. A public open space will be created adjacent to Main Street and the Tigard Chamber of Commerce building. This project is related to LQC 98009 which used porous paving material to create a temporary pathway in advance of the full project. • O Minor Issue * Alta—10/25/18 * Lee Contractors-10/31/19 O Minor Issue * Pacific Habitat—1/31/19 * Carlson Testing- OMinor Issue * Applied Professional Svs.- * Ware-Ever Pavement- Total Project Budget: $4,47-5,99 $1,937,000 Complete City of Tigard Budget: $295,000 Total Project $1,572,113 External $1,753,500 $260,158 Internal — $183,500 FY 2019/20 $1,290,056 External $835,000 $98,767 Internal _ Q1$50,000$40,000 Total Project%Spent: 95% Project Manager's Total Project Estimated%Complete: 100% 1) Project Closeout with ODOT—August 2020 • Construction punch list completed • • Invoicing and Project Closeout. • Project budget updated in FY19 budget reflecting updated cost estimate. • Construction budget moved to FY20,higher than budgeted construction costs included in FY20 Q1 budget request. • Requested$40k additional funding to complete the project work. • Fog Seal and restriping of parking lot moved to a specialized contractor. PARKS A• Heritage Trail Plaza Restroom Jeff Peck • 92034-01 6/30/2020 Description This project will construct a public restroom as part of the Tigard Street Heritage Trail/Rotary Plaza. Public restrooms in public gathering spaces are an identified Public Facility Project in the City Center Urban Renewal Plan. • O Minor Issue * Romtec,Inc. • On Target On Target low Total Project Budget: $46f;999$238,000 Status: Complete I Total Project $209,285 t, External Q1$233,500 $19,728 Internal $10,500 Project Budget FY 2019/20 $209,285 External Q1$233,500 $15,362 Internal = $5,000 Total Project%Spent: 94% Project Manager's Total Project Estimated%Complete: 85% Project Schedule 1) Contractors work finalized on 5/2/2020. • • Restroom Work complete. • • Tigard Rotary clock installed,including electrical components in restroom facility. • Price increase for 2019 double stall model. Negotiated acquisition for non-standard restroom with Romtec. Risks/Issues • Price to install the restroom exceeded construction estimate. aw— 0 Budget increased in Q1. s Fanno Creek Trail Connection(RFFA) Carla Staedter/tach Morris 92046 6/30/2020 This project constructs four segments of the Fanno Creek Trail.Segment 1-Grant Avenue to Woodard Park,Segment 2-Ash Avenue to Hall Boulevard,Segment 3-City Library to Milton Court,Segment 4-85th Avenue(south of Durham Road)to the Tualatin River. The Regional Flexible Funds Grant is federal Congestion Mitigation and Air Quality(CMAQ)dollars. : ••- 10 Major Issue * Ash Creek OMinor Issue •• 0 Minor Issue Total Project Budget: $6,000,000$6,187,000 Status: Design City of Tigard Budget: $1,535,500 Total Project $146,934 External $1,154,500 $315,853 Internal $381,000 FY 2019/20 $1,083 External $260,000 $138,175 Internal $75,000 Total Project%Spent: 30% Project Manager's Total Project Estimated%Complete: 50% (ODOT is paid in lump sum payments so 30%does not reflect upcoming payments.Project has exceeded ODOT funding and Tigard will be paying for all overruns moving forward.) 1) Design team selected—Feb 2016. 3) 90%Design(round 2)July 2020 Project2) Design Started—Nov 2017. 4) Easement Acquisition Fall 2020. 5) Construction—2021 thru 2022. • 90%Plans revision underway. • Preparing City Land Use Application • Preparing Environmental Permits. • Assessment of Existing and Needed Easement • • Start Official ODOT Easement Process • Finalize environmental and Land Use permits for submittal. • Extended duration of consultant scope and fee negotiations by ODOT has required more city staff coordination time • FHWA required a change to the project to comply with their standards for multi-use trails.Trails are now 12-feet with 2- foot shoulder,bridges are now 14-feet wide. This will add significant cost to project but no additional grant funding. • Project costs have exceeded the amount that ODOT/FHWA will provide under grant. All budget overruns will be the responsibility of Tigard. • If CWS chooses not to donate trail easement project costs could rise again. IMF. The Ash Avenue to City Hall segment will get rehabilitated in its existing location in lieu of building new trail along the alignment identified in the Fanno Creek Park Master Plan. This is required to bring project closer to budget and to lower environmental impacts. An increase in project budget is included in FY21 budget to cover substantial rise in construction budget at 90%. Americans with Disabilities Act Transition Plan W6/30/2020 ori Faha • . - .• 92055ON77M The city must complete an up-to-date Americans with Disabilities Act(ADA)Transition Plan. The ADA Transition Plan will focus primarily on accessibility and barrier removal needs in the city transportation,parks,and facilities(buildings)system. The city has previously completed accessibility and condition inventories of some parts of these systems. This data will be utilized in this effort. The Plan will also integrate and coordinate the schedule of needed improvements with ongoing and planned projects such as the Pavement Management Program. • On Target * MIG On Target On Target Total Project Budget: $260,000 Status: Complete Total Project $220,117 External $222,000 $28,946 Internal — $38,000 FY 2019/20 $20,136 External $20,000 Internal $10,000 Total Project%Spent: 96% Project Manager's Total Project Estimated%Complete: 95% 1) Kickoff meeting Feb.2018. 2) Facility&Parks Evals March-July 2018. 3) ROW Evals April-Sept.2018. 4) City Policies&Standards Eval March-June 2018. 5) Citizen Focus Group Meetings April 2018,Dec.2018,Spicing Summer 2019. 6) Draft Plan Oct.2018—Spring 2019. 7) Final Plan for Council-Sig Fall 2019. • Council adopted Plan Dec 3. • • 4 virtual staff training workshops,May 14&28. • • Working on creating implementation tracking and mapping tools. • • Project close-out. • An up-to-date ADA Transition Plan is needed ASAP to comply with regulations and provide legal coverage. IMF. Consultant fees were somewhat larger than budget after negotiating needed scope elements—project budget increase for consultant fees and additional staff time needed to manage longer project schedule were approved by Council in FY19 CIP budget,reflected above. Carry-forward of unused budget from prior fiscal year approved in the Q1—Oct.2018. PARKS �.n Park System Master Plan Update .11WCarla/Martin McKnight 92056 6/30/2020 The Park System Master Plan Update will examine existing recreational facilities, programs,and services. Community involvement and public input will be a critical component of the process that will help determine the current and future parks and recreation service levels.The updated plan will prioritize the needs and desires for upgrading and creating new facilities and services. The plan will focus on developing areas of Tigard such as River Terrace and the Tigard Triangle in addition to existing parks and recreation services. •- 40 On Target * MIG OMinor Issue On Target Total Project Budget: $270,000 Status: Planning Total Project $65,026 External $230,000 $26,632 Internal — $40,000 FY 2019/20 $62,938 External $228,000 $22,994 Internal — $36,000 Total Project%Spent: 34% Project Manager's Total Project Estimated%Complete:35% 1) Project Scoping/Chartering—April 2018. 2) Consultant Selection—August-September.2019. 3) Data Collection/Existing conditions-Oct-Dec.2019. 4) Public Input/Needs Assessment--January-August 2020(Input methodologies changed to respond to Covid 19). 5) Public Input/Review—July-September 2020. 6) Draft Parks Master Plan Update-December 2020 7) Final Parks Master Plan Update February/March 2021. 8) PRAB&Council Adoption—Spring 2021. • Release web-based survey 1 to community in English and Spanish in July 2020. • Implement multiple public outreach efforts during social distancing to ensure solid rate of response.i.e.banners at parks/trails,articles in papers,web-based outreach,etc. • Complete 10-minute walk assessment and gap analysis. • Complete public outreach survey(English/Spanish)and implement steps to keep survey outreach alive. • Staff/Council/PRAB input collection. • Recreation program assessment. • Key staff positions are filled with interim workers. Input of new Parks and Recreation manager could extend project. • Project schedule delayed due to staff workload and key staff retirement. Expected completion date now Spring 2021. • FY19 Q1 increased budget to add scope for condition assessment • Scope added for in-depth assessment of recreation program and where the program is best housed in Tigard's organization 1111111111111INY-0 IN Fanno Creek Trail Amenities Carla Staedter • - .• 92057 R6/30/2020 7M This is a companion project to#92046,which uses Federal funds to construct new and rebuilt sections of the Fanno Creek Trail. This locally funded project will add amenities along the new trail sections such as interpretive signage, overlooks, benches and artwork to enhance the experience of trail users. • 0 On Target eenWorks- • 0 On Target 0 On Target Total Project Budget: $730,000 Design Total Project $15,306 External $650,000 $18,885 Internal - $80,000 FY 2019/20 $2,755 External $67,000 $13,776 Internal $35,000 Total Project%Spent: 5% Project Manager's Total Project Estimated%Complete: 10% 1) Scoping/Charter Development Feb.2019. 2) On-call Consultant Selection March 2019. 3) Present Preliminary Concepts to Public at Camas Festival April 27,2019. 4) Master Planning April 2019 to September 2019. 5) Closer Look at Library as Trail Amenity June 2020. 6) Individual Amenity Implementation TBD. • Preliminary Report of Amenities Developed. • • Met with Library to discuss potential amenities to support Library vision for outside spaces. • Preliminary meeting with the storyteller to plan for how to tell Tigard story in trail and interpretive elements. Upcoming Work • Work with story teller to finalize a'story'of and along the trail that will guide interpretation and wayfinding elements. Items (On hold difficult task without meeting in group.) • Meet with Library staff to incorporate new ideas. • Amenities implementation may be reduced if Fanno Creek Trail Connections Project comes in over budget and funding needs to be taken from this project to cover costs. 0 Adding scope to project to do a more in-depth look at the library site as a trail amenity and destination. PARKS Fanno Creek Trail Crossing at Scholls Ferry Road Zach Morris goo 92060 6/30/2020 This project will hire a consultant to evaluate alternatives for an at-grade crossing of the Fanno Creek Trail at Scholls Ferry Road. The existing trail goes beneath the roadway bridge and is frequently flooded. The study will produce concept-level data that identifies a preferred alternative and sufficient information to use as supporting documentation in seeking grant funding for the final design and construction of the preferred option. Q Minor Issue * Kittelson(crossing study) O Minor Issue 5-way IGA(study funding) •• On Target Total Project Budget: $82,500 Status: Planning City of Tigard Project Cost:$22,500 Total Project $36,015 External $75,000 $23,813 Internal $22,500 Total Project%Spent: 73% Project Manager's Total Project Estimated%Complete: 90% • August 2019—begin study. • June 2020—complete study. • July 2020—virtual project open house to share preferred alternative. • August 2020—evaluate community feedback received during virtual project open house. i1m • Executed 5-way IGA for funding the study with Beaverton,CWS,THPRD,and Washington County. • Had a presence at the Fanno Creek Trail open house on 11/20/19. • Partnering agencies concurred a mid-block at-grade crossing was the preferred alternative,study report finalized. • Prepared virtual project open house webpage and materials for going"live"on 7/1/20. • • Virtual project open house survey open 7/1-7/31/20. Upon closing survey,prepare engagement report and evaluate community feedback. • Internal staff time has exceeded budgeted amount due to general demand of coordinating a 5-agency partner team, along with preparing for and canceling the in-person project open house in the spring of 2020 and shifting to a virtual platform. • Project was to be completed originally in FY19/20 but will wrap up in early FY20/21. STORMWATER • Fanno Creek Slope Stabilization(Arthur Court) Andy Newbury • - .• 93009 6/30/2020 Sanitary sewer pipe and a section of Fanno Creek Trail are being threatened by erosion on the outside bend of Fanno Creek. A section of the bank along Fanno Creek near Arthur Court has eroded due to high water levels. This is threatening a sanitary sewer main and a portion of the Fanno Creek Trail. The project will restore the section of eroding bank and divert high flows from the impacted areas. Q Minor Issue * AMEC—Closed * Shannon&Wilson-6/30/18 QMinor Issue * Morgan Holen * Henderson,LLC .• 0 Minor Issue * IntegrityTree—Closed * Bush Engineering Total Project Budget: $1,351,500 Status:Substantially Complete Total Project $1,072,626 External $1,263,500 $142,216 Internal — $88,000 FY 2019/20 $883,109 External $1,090,000 $50,777 Internal ■ $25,000 Total Project%Spent: 90% Project Manager's Total Project Estimated%Complete: 99% 1) 50%design—"^ems^ 7 September 2018. 5) Bid and award—May 2018 Spring 2019. 2) 75%design—IaR 201° November 2018. 6) Begin construction—' i�^'°June 2019. ' 3) Final design—Peh 2AI°March 2019. 7) End construction—August ^'19 October 2019. 4) Permitting— p March 2019. • Construction is complete other than 2-year plant warranty period. • Continued streambank erosion may occur with potential impacts to the Fanno Creek Trail and a sanitary sewer line near the trail at risk until the project is completed. • Due to meetings with the agencies and permitting timelines,construction of this project will occur in the summer of 2019. • Project scope and budget increased to address larger bank erosion zone,FY19. SANITARY SEWER East Fork Derry Dell Creek(Viewmont Ct to Fairhaven Way) Carla Staedter 93057 M06/30/2020 Erosion of the East Fork of Derry Dell Creek has resulted in exposed manholes and laterals of the adjacent sanitary sewer system from approximately Viewmont Court to Fairhaven Way adjacent to 110th Avenue. The incised stream areas will be brought back up to previous stream elevations to provide protection to the sanitary sewer system. Project will include new stream cross sections and the insertion of wood logs and bank treatment. 0 On Target * OTAK—1/31/19 OMinor Issue * Pacific Habitat •• On Target * Willamette Cultural Resources Total Project Budget: $899,500 Status:Design Total Project $106,331 External $820,500 $59,728 Internal _ $79,000 FY 2019/20 $6,981 External $596,500 $27,896 Internal = $39,000 Total Project%Spent: 18% Project Manager's Total Project Estimated Complete:30% 1) Design and permit preparation November 15,2018. 2) Submit Environmental Permitting December—March 2019. 3) On-call Contractor Selection March 2020(for summer 2020 construction bid early for pricing advantage). 4) Outreach to neighbors for native plant installation along creek April 2020—July-September 2020. • 100%design completed and permits submitted. Snapshot of Work • Cultural Resources Report Completed. and Schedule • Fish Salvage Contract request sent out. Progress • Met with Tualatin Soil and Water Conservation District to request partnership project for planting on neighbors'lots. • Project Bidding Completed INEM, • Continue outreach to streamside landowners. • Award Construction Contract for Streambed Stabilization • Secure Planting Contractor for Fall. • IMF. Project scaled back to reflect changes in site conditions as a result of past private landowner stream restoration efforts. Light touch grade control is all that will be required in lower reaches of the creek. While creek bed below the Gaarde Culvert will require stream channel reconstruction. These site changes may cut the cost of the project in half. Cultural Resources study requires a 30-day comment period so construction must be moved to summer 2020. SANITARY SEW'.. Fanno Creek Sanitary Siphon Repair Andy Newbury • - .• 93058 6/30/2020 An existing sanitary sewer line and manhole are exposed due to bank erosion along Fanno Creek. This^•-^j^^'will use^^^i^^ ed str CtUFes to stabilize the bank and^r'^F^et the exposed seweF'*^^ The exposed siphon within Fanno Creek will be removed and the manholes that are near the eroded bank will be moved further away. New sewer siphon lines will be placed by directional drilling. 0 On Target * AKS OMinor Issue GT Excavating •• On Target Total Project Budget: $422,500 Status: Construction Total Project $67,795 External $391,500 $19,153 Internal _ $31,000 FY 2019/20 $6,140 External $328,000 $7,703 Internal . $12,000 Total Project%Spent: 21% Project Manager's Total Project Estimated%Complete: 20% 1) 30%design—Dec.2017. 5) Bid and award—June 2020. 2) 60%design—Jan.2018. 6) Begin construction—July 2020. ' 3) Final design—Feb.2018. 7) End construction—September 2020. 4) Permitting—APF.2019 July 2018. • Advertised invitation to bid. • Awarded construction contract to GT Excavating. M-717-IM Mm • • Begin construction. • Continued streambank erosion may occur with potential impacts to an existing sanitary sewer manhole and sewer line in Risks/Issues and adjacent to Fanno Creek. • Easement acquisition issues caused 1-year construction delay. • The project scope has changed. The exposed siphon within Fanno Creek will be removed and the manholes that are near the eroded bank will be moved further away. New lines will be placed by directional drilling. 41 SANITARY SEW'. • - Downtown Sanitary Sewer Line Project ; Andy Newbury IRI• 93059 6/30/2020 This project will rehabilitate approximately 2,360 linear feet of sanitary sewer line in Pacific Highway from Hall Boulevard to Main Street and in Main Street from Pacific Highway to Commercial Street.A cured-in-place-pipe(CIPP) trenchless method will be used to minimize traffic disruption. • 0 On Target * Century West • 0 On Target * Insituform- •• 0 On Target Total Project Budget: $355,000 Status: Construction Total Project $15,854 External $320,000 $11,973 Internal _ $35,000 FY 2019/20 $15,854 External $55,000 $11,973 Internal $20,000 Total Project%Spent: 8% Project Manager's Total Project Estimated%Complete:15% OJV2) 30%design—November 2019. 5) Bid and award— pFil 2020 May 2020.60%design—December 2019. 6) Begin construction—"r a='2020'0 November 2020. Final design—February 2020. 7) End construction—'--^�c`r e POPP^'P Novembr 2020. Permitting—March 2020. Snapshot of Work • Advertised invitation to bid. • Schedule Awarded construction contract to Insituform. Progress • • Construction to begin in early November due to contractor schedule. • Sanitar Sewer Master Plan Update EW.• - Y p Andy Newbury • 93060 6/30/2020 A Sanitary Sewer Master Plan Update will be prepared with a primary focus on existing system conditions.The plan will assess, prioritize and provide budget level cost estimates for existing and projected future pipe system capital repair and replacement needs. • On Target Major Issue •• 0 On Target I T Total Project Budget: $130,000 Status: Delayed Total Project External $110,000 Internal $20,000 FY 2019/20 External $110,000 Internal $20,000 Total Project%Spent: % Project Manager's Total Project Estimated%Complete: % • Project on hold. NMI 1) Research&Data Collection. 2) First Draft Sanitary Sewer Master Plan Update for Asset Conditions. 3) Final Sanitary Sewer Master Plan Update. • Project delayed until at least FY22 to await supplemental of new Asset Management software to be able to more readily assess system condition information. • Project on hold,awaiting implementation of new Asset Management System to allow ready access to system condition reporting data to inform master planning. • Project placed on hold until FY22. Public Works will be implementing a new asset management software program that will be used to complete the sanitary sewer master plan update. STORMWATER I FJ 10 111 qLR 1,1-1111111 1241 Ave/Ann Court Culvert Replacement Andy Newbury � 94038 6/30/2020 An existing 30"storm culvert is failing. It is undersized and erosion is threatening the road crossing. During heavy rain events, stormwater will flow onto 124th Avenue. This project will replace approximately 85 lineal feet of 30"stormline with an approximate 60"wide box culvert. A sidewalk gap in 1241h will also be completed using funds from#95027 Pedestrian and Cyclist Connections Program. Q Minor Issue * Century West—6/30/18 QMinor Issue * Applied Professional- •• On Target * Carlson Testing- Total Project Budget: $514,000$593,000 Status: Complete Total Project $514,728 External $553,000 $80,034 Internal — $40,000 BudgetProject FY 2019/20 $435,204 External $473,000 $53,642 Internal _ $12,000 Total Project%Spent: 100% Project Manager's Total Project Estimated%Complete: 100% 1) 30%design—Dec.2017. 5) Bid and award—May 2018March 2019. 2) 60%design—Jan.2018. 6) Begin construction— '"�^'°July 2019. Project3) Final design—Feb.2018 8 Spring 2019. 7) End construction—August 2018 October 2019. 4) Permitting—ApF.2018 September 2018. • • Construction is complete. • Project will be delayed until summer of 2019 due to permitting review timelines and in-water work windows. • Lowest bid was over current budgeted amount. Additional funds will be available at the fund level due to expected costs underruns on another project funded by stormwater. • Frewing Street Stormline Replacement Jeff Peck • - .• 94041 6/30/2020 This project will replace damaged stormline,eliminate bends in the mainline and replace two substandard catch basins. Additional work added during design phase will upsize existing undersized and damaged culvert pipe. : •-- O Minor Issue * Wood- * GeoPacific—12/01/20 0 On Target * CESNW- * Miller Consulting Engineers- •• O Minor Issue * Universal Field Services-12/31/20 * GeoPacific Engineering- Total Project Budget: $284,999$638,000 rStatus: Design Total Project $135,401 External $571,000 $46,867 Internal — $67,000 Project Budget FY 2019/20 $112,469 External $298,000 $37,243 Internal — $27,000 Total Project%Spent: 29% Project Manager's Total Project Estimated%Complete:15% External budget does not include additional design&construction costs to replace the failing culvert system,added in Fy21 budget. 1) Project Design-March 2019 through August 2020 2) Easement Acquisition—March through September 2020 3) Bid to Contract Award—August 2020 through September 2020 4) Construction Timeline—September 2020 through November 2020. • Environmental Permitting including DSL,Army Corps of Engineers,Clean Water Services. • • 90%design completed. • • Working through property acquisition process •• • - • • Receive final plans,specifications,and estimate • Prepare bid documents • Additional damaged pipe identified,increasing scope of project needs. • Additional environmental permitting required for permanent impacts to the natural resource. • Scope and budget increases were included in Requested FY20 CIP budget and in Q1 supplemental budget request. Additional damaged storm pipe was identified,the existing culvert pipes require replacement,and will require additional funding to be requested during FY21 budgeting. • Tigard Triangle Stormwater Implementation Plan/PredesignLori Faha WMIRRY 94044 6/30/2020 • Using stormwater data and general storm facility location/sizing information generated in the citywide Stormwater Master Plan project, an implementation plan meeting CWS approval for regional stormwater management in the Tigard Triangle will be completed.Site-specific preliminary design for regional facilities,floodplain restoration,trail alignment, right-of-way/easement acquisition needs and storm conveyance infrastructure will be included in the plan. On Target * IGA with CWS On Target On Target Total Project Budget: $165,000 Status: Planning Total Project $87,003 External $145,000 $6,376 Internal — $20,000 Project Budget FY 2019/20 $87,003 External $145,000 $6,376 Internal — $20,000 Total Project%Spent: 57%* Project Manager's Total Project Estimated%Complete: 50% • Consultant Contract(through CWS)—November 2019. ' • Draft Plan and Reviews—Spring—Summer 2020. • Final Plan—SR,;,;er Fall 2020. • Analysis completed of creek/floodplain enhancement needs to accommodate current and future storm flows. • Consultant created subbasin strategy plan outline. • City staff work on communications materials,including video,to be used for collecting input on draft plan. • Meetings with CWS,consultant,Tri Met. Upcoming Work • Monthly City/CWS/Consultant team meetings. Items • Receive and review draft report materials. • Stakeholder input on draft,including TriMet,Creekside property owners,permitting agencies. Risks/Issues • Work must be completed,meet CWS requirements,and plan deemed permittable by permitting agencies timely enough to allow City to implement and use plan as permitting conditions for TriMet SW Corridor project. • Consultant contract is slightly more than originally budgeted,additional amount included in Proposed CIP Budget for FY21. • Due to slight delay in consultant work a Q1 adjustment will be needed to carry forward funds from FY20. STORMWATER - Commercial Street Stormwater FacilityAnd Newbur Y Y • 94045 6/30/2020 Construct a stormwater facility,or facilities,to treat stormwater runoff from up to 47 acres that discharge into Fanno Creek meeting outfall-retrofitting goals identified in the regional Healthy Streams Plan.This project will be coordinated with the Main Street Green Street Phase 2 Project. • 18 On Target * Century West • O Minor Issue •• On Target Total Project Budget: $376,000 Total Project External $321,000 Internal $55,000 FY 2019/20 External $31,000 Internal $15,000 Total Project%Spent: % Project Manager's Total Project Estimated%Complete: 2% 1) Issue RFP and hire consultants—Summer/Fall 2019. 6) Permitting— h February 2021. 2) 30%design—August 2019 September 2020. 7) Bid and award—Ap-r+1 March 2021. 3) 60%design—Nove.wcn,i'eF 20reF 2019^�'n19 November 2020. 8) Begin construction—Poly April 2021. 4) 90%design—FebFUaFy 2019 January 2020. 9) End construction—Jdfte April 2022. 5) Final Design—^e•^"�r 2929 February 2021. • Preliminary design work was completed as part of Main Street Phase 2 project. •- • • 30%design drawings showing storm water treatment options. • Due to COVIDI9,meetings with adjacent property and business owners have been delayed. Outreach will begin later once owners are more able to discuss the project. STREETS Pavement Management Program(PMP) Nichole George AZO 95001 6/30/2020 This project,funded by the Street Maintenance Fee, provides for the preservation or replacement of the asphaltic concrete by overlays,crack sealing or slurry sealing.Streets and treatments are determined based on traffic volume, pavement condition,opportunities to combine with other projects and other factors in order to maximize the utility of the funding available. On Target * Wallis Engineering * Morgan Holen On Target * Brown Consulting(1211t Ramps) On Target * Doolittle Construction(Slurry) ProgramStatus: On-Going FY 2019/20 $2,068,254 BudgetProject External $2,788,000 $131,155 Internal ■ $100,000 Total Project%Spent: 85% • New Crack Seal only Project bid opening August 5th,2020 • Punch list items being finished by August 15th,2020 for Slurry Project • Durham Paving finish date of August 15th,2020 • 121St Ramps punch list items to be completed by August 15th,2020 • Marion County striping contract TBD(Generally late August) • Durham paving complete(Night paving done on July 26th) • 121St ramps complete • Slurry complete(finishing up striping) EM • Bid opening for Additional Crack Seal contract next week(August 5th) • Start the rate study/Street Maintenance Fee update with Kittleson in September U. Start the PMP 5-year plan update in October with GRI • An opportunity for schools not being in session till November will allow us to get additional crack seal in • 5-year PMP plan and SMF update will happen this year. STREETS Pedestrian and Cyclist Connections Program Christy zellmer a 95027 6/30/2020 • Projects may include sidewalk/bike lane/pathway construction,crosswalk treatments and minor intersection modifications. Projects will typically cost less than$50,000.Funds from this program can also be used to cover matching funds for eligible grant projects benefitting pedestrians and cyclists. On Target1E9qMSA CES NW * Brown Contracting On Target Materials Testing * Quality Counts •• On Target * DOWL Ongoing FY 2019/20 $11,215 External $260,000 $67,676 Internal $40,000 Total Project%Spent: 82% Project Manager's Total Project Estimated%Complete: 75% • Multiple projects each fiscal year. • FY 20 work to date: 0 Finished design for enhanced crosswalk on Tiedeman at the Fanno Creek Trail. 0 IGA with ODOT changed federal money from ARTS grant to local dollars,for more efficient use of funds for 99W Streetlights(this program provides the city match funds). 0 Sidewalk along 124th Ave near Ann Ct.complete. 0 Finished design for enhanced crosswalks on Tigard St at Katherine St and Grant Ave. 0 Scholls Ferry At-Grade Crossing Study underway. 0 Transportation Safety Action Plan completed. 0 Started construction for enhanced crosswalks at Tiedeman,Grant and Katherine. 0 Annual pedestrian and bicyclist counts have been taken. 0 Additional ADA ramps and a bus pad constructed in conjunction with the Pavement Management Program. 0 CDBG grant project to add sidewalk along Frewing Street has begun(this program provides city match). • Finish construction of enhanced crosswalks on Tigard Street at Katherine St and Grant Ave. • Finish construction of enhanced crosswalk on Tiedeman at the Fanno Creek Trail. • Design for 99W Streetlights. • Finalize Scholls Ferry At-Grade Crossing Study. STREETS Tiedeman Ave Complete Street-Fanno Creek to Greenburg Rd Jeff Peck whi 95038 6/30/2020 E&.. Build a "complete street"with sidewalks and bike lanes along Tiedeman Avenue from Fanno Creek to Greenburg Road. This will include a traffic signal and/or other improvements at the Tiedeman Avenue/Tigard Street intersection. Associated stormwater infrastructure will be added to treat stormwater runoff. • On Target * Mobley Engineering(Lancaster) • Major Issue On Target Total Project Budget:$935,000 On-hold Total Project $11,544 External $840,000 $7,533 Internal — $95,000 Project Budget FY 2019/20 $1,268 External $355,000 $5,378 Internal — $50,000 Total Project%Spent: 2% Project Manager's Total Project Estimated%Complete: 2% The project schedule has been prepared with a reduced scope of work. See Changes below: 1) Scope Development—Winter 2019. 2) Consultant selection for preliminary traffic study—May 2019. 3) RFP Design solicitation—On hold until FY22. Snapshot of Work • Developed a preliminary cost estimate and scope. and Schedule • Hired Mobley Engineering to evaluate existing and future conditions at the intersection of Tiedeman Ave and Greenburg Progress Rd.and infrastructure needs to accommodate future-year traffic volumes. soff •• • On hold until FY22. • Improvements to become interim if MSTIP funding is granted to improve Tiedeman Ave and Greenburg Rd. • Moved project out to FY22 due to division workload. • Project scope and budget will be reduced to only provide a bike lane,sidewalk,and associated stormwater infrastructure to treat and convey stormwater runoff along the east side of Tiedeman Avenue from the railroad crossing,south of North Dakota Street,to Greenburg Road. The improvements will complete the pedestrian/bicycle gap from Main Street to Greenburg Road. This allows the budget to stay within currently available city funds. Upper Boones Ferry/Durham Adaptive SignalsEWTegan Enloe • - 95041 6/30/2020 0 This project is installing traffic signal coordination from Durham Road to Pacific Highway including 13 traffic signals and two rail crossings.Traffic users consist of residential,school,city park,office and retail. Washington County is administering the grant funds. Q Minor Issue * Washington County QMinor Issue •• 0 Minor Issue Total Project Budget: $1,000,000 Status: Design City of Tigard Budget: $213,500 Total Project $124,357 External $164,500 $28,573 Internal $49,000 FY 2019/20 External $10,000 $5,668 Internal $10,000 Total Project%Spent: 72% Project Manager's Total Project Estimated%Complete: 60% *This project is primarily federally funded-$1M.Percent spent reflects that the city's match has been paid 1) Preliminary Implementation—2019. 3) Adaptive Control Implementation—Spring 2021. 2) Detailed design—Present to Summer 2021. 4) Detection System Improvements—Spring 2021. • Updated signal controllers and optimized time-of-day signal timing plans. • Implemented pedestrian-friendly features. • Implemented real-time coordination between the Durham/Summerfield and Durham/Hwy 99W signals. • • Installed travel time readers and high-capacity wireless communications. • • Installed pan/tile/zoom traffic cameras at several locations—now on www.tripcheck.com. • ADA ped button/landing inventory complete. • 60%design review. Upcoming Work • ODOT STIP amendment to increase project cost based on 60%design,Washington County to cover cost increase. Items • Unknown timeline for STIP amendment. • Projected construction cost increase at 60%design of$327,000 due to scope increases,project delays and inflation, Washington County funds to cover. STREETS Commercial Street Sidewalk(Main to Lincoln) Andy Newbury hfi 95042 6/30/2020 ° This project will construct a sidewalk along one side of Commercial Street from Main Street under the Pacific Highway overcrossing to Lincoln Avenue;a pedestrian path connecting Commercial Street to Center Street and sidewalk along east side of P ° Highway fFem Naeve«~^^t to Beef Be—Rd Read and base only for future sidewalk along Pacific Highway from Naeve to Beef Bend will be constructed.This is part of a larger TriMet-managed project to improve access to transit along the Pacific Highway corridor. This portion of the project will be managed by ODOT. OMinor Issue TriMet OMinor Issue 0 Minor Issue Total Project Budget: $2,000,000 Status: Complete City of Tigard: $203,000 Total Project $134,182 External $164,000 $36,689 Internal $39,000 FY 2019/20 External $30,000 $7,851 Internal $5,000 Total Project%Spent: 84% Project Manager's Total Project Estimated%Complete: 99% *This project will be partially funded with the STIP Enhance Project to be completed cooperatively with TriMet %spent reflects Tigard's required funding match,which includes advance contribution to TriMet 1) Hire consultants—Oct 2016. 5) Permitting—Sept 2018. 2) Preliminary design—Jan 2017. 6) Bid and award—October 2018. 3) Draft acceptance plans—April 2017. 7) Begin construction—April 2019. 4) Final design—July 2018. 8) End Construction—&^mer November 2019. • Construction is now complete. • Consultant to complete asbuilt drawings. • Final payment to ODOT budgeted for FY21. • ODOT had only one responsible bidder and construction costs higher than expected. ODOT went ahead and awarded contract and is looking to partners to help fund overruns. • Total project budget reduced in FY18 budget because scope was reduced-stormwater quality facility was pulled out to become a separately budgeted and scheduled city project. • Bids came over construction estimate noted in IGA. Based on negotiations with ODOT,City may be responsible for an additional$50,000 contribution through SDC funds. ODOT will cover the additional$150,000 of the bid amount over the estimate. Additional contribution included in proposed FY21 budget. STREETS 121St Ave(Whistlers Lane to Tippitt)Sidewalks and Bike Lanes Jeff Peck • .• 95050 6/30/2020 Construct sidewalks, bike lanes,street lighting, and stormwater improvements along 121St Avenue from Whistlers Lane to Tippitt Avenue.This will complete the sidewalks and bike lanes from Walnut Street to Gaarde Street. • On Target OOn Target •• On Target Total Project Budget: $4,500,000 Status: Design City of Tigard Project Cost:$464,500 Total Project $2,916 External — $59,000 $86,826 Internal $405,500 Project Budget FY 2019/20 $2,916 External — $12,000 $52,022 Internal $90,000 Total Project%Spent: 19%(based on city funding) Project Manager's Total Project Estimated%Complete: 15% 1) IGA with Washington County—January 2019. 2) Design Development(Preliminary to Final)—February 2019 through nEtober 2020 May 2021. Project Schedule 3) Property Acquisition—November 2020 through August 2021. 4) Bid Process—February 2021 through April 2021. 5) Construction—July 2022 through February 2023. • 60%Design Open House—March 10,2020. • • Received 90%plans on July 16,2020. • • Washington County Declaration of Necessity—July 28,2020. nor •• UpcomingWork • 90%Plan Review Comments due August 7,2020. Items • Resolution of Necessity—TBD. • 121st Avenue Record of Survey resolved with County Survey Office in June 2020,delaying property acquisition by several months. Overhead Utility relocation,prior to commencement of roadway improvements added 4 months to the schedule as well. These delays have pushed the project completion to Spring 2023. • Project Scope has changed to eliminate undergrounding of overhead utilities. The budget changed in FY20 to reflect scope changes. • 72"d Avenue/Tigard Triangle Transportation StudyTegan Enloe • - .• 95051 . • 6/30/2020 This study will determine the ultimate desired configuration of 72"d Avenue from Pacific Highway south to the Highway 217 interchange area. Existing issues in this area include poor walking and cycling conditions along 72nd Avenue, particularly in the Highway 217 interchange area and near Pacific Highway.Significant traffic congestion exists, primarily on southbound 72nd Avenue through the Highway 217 interchange.The study will take into account desires and products from the Tigard Triangle planning and code process,current and future traffic data,Southwest Corridor/transit study input,as well as ODOT and other stakeholder input. .: On Target * Angelo Planning —12/31/19 On Target •• On Target Total Project Budget: $295,500 Status: Complete Total Project $235,263 External $240,000 $65,127 Internal $55,500 FY 2019/20 $89,460 External $105,000 $29,476 Internal $18,000 Total Project%Spent:102% Project Manager's Total Project Estimated%Complete: 100% • Project kick off—July 2018. • Evaluation framework—September 2018—January 2019. • Design tool kit—July 2018—October 2018. • Alternatives development—November 2018—May 2019. • Preferred alternative refinement—May 2019—September 2019. • Final Documents—Spring 2020. • LRT Design Considerations(amendment)—Spring 2021. • Code Updates(amendment)—Spring 2021. • • Project is now complete. • • Cross sections have been provided to Community Development for inclusion in code revisions. NEW-MVIT Mm • • Project is complete. • North Dakota Street(Fanno Creek)Bridge Replacement Zach Morris 95056 6/30/2020 W This project will replace the existing,structurally deficient bridge with a new bridge wide enough to accommodate pedestrians and cyclists along with vehicles. Environmental regulations will require a new bridge to be significantly higher and longer than the current bridge.The project may also reduce flooding over the roadway. • O Minor Issue 11JUBEC(bridge inspection) O Minor Issue OT IGA(federal funding) On Target Total Project Budget: $5,490,000 Status: Pre-Design City of Tigard Budget: $1,978,500 Total Project $111,116 External $1,771,000 $56,840 Internal $207,500 FY 2019/20 External $300,000 $38,016 Internal $80,000 Total Project%Spent: 8% Project Manager's Total Project Estimated%Complete: 5% 1) Design Consultant Solicitation/Selection—August 2019 thru late 2020. 2) Design—late 2020 into 2022. 3) Bid Project—late 2022 to early 2023. 4) Construction—2023. • OBEC's March 2019 inspection of bridge indicates temporary repairs are holding. • • The State's annual bridge inspection occurred in July 2019. Load rating updated in September 2019,indicated adequate capacity for all legal loads. •: • Coordinated with ODOT on design services RFP. Two proposals were received. Notice of Intent to Award contract was provided by ODOT to OBEC on 12/18/19. Negotiating the design consultant's scope of work and fee estimate is ongoing. • • Continue negotiating consultant scope of work and fee estimate. Aim to have consultant under contract in 2020. • Continue monitoring ODOT OR-217 auxiliary lanes(widening)project to coordinate timing of corresponding road closures. • ODOT IGA process took longer than anticipated,which had impact on project schedule. • ODOT anticipates cost escalations but will not be able to fund the entire project cost. Some cost will need to be absorbed by City of Tigard—City budget increased in FY20 budget process accordingly. • Negotiations with consultant have dragged on,potential is there to cut ties and move on to negotiating with 2nd place firm. Fanno Creek Trail Alignment Study(Bonita Rd-Tualatin River) Zach Morris 95057 6/30/2020 77Mm This final section of the Fanno Creek Trail was originally envisioned as an on-street alignment on SW 74th Avenue. Subsequent review suggests the constrained width of the SW 74th Avenue right of way may not readily accommodate widening for the trail. This study will involve local stakeholders and other partners in evaluating alignment options along 74th Avenue,the Fanno Creek greenway,and adjacent on-street options, resulting in a recommended trail alignment. 0 Minor Issue * GreenWorks(consultant) 0 Minor Issue * Metro IGA(study funding) 0 Minor Issue Total Project Budget: $208,000 stus: Planning City of Tigard Project Cost:$47,000 Total Project $89,285 External $165,000 $55,758 Internal $43,000 FY 2019/20 $89,164 $ 888 External Q1$164,000 $45,900 Internal Q1$33,000$15,000 Total Project%Spent: 70% Project Manager's Total Project Estimated%Complete: 65% • Data Collection/Analysis:August 2019—March 2020. • Alternatives Analysis:April 2020—October 2020. • Preferred Design:November 2020—December 2020. • Held TAC/CAC Meeting#1 on 11/6/19. Participated in the Fanno Creek Trail open house on 11/20/19. • Met with 74th Avenue businesses,TTSD administration,and Durham Treatment Plant management. • Transitioned from data collection phase into alternatives analysis phase. . • Conducted design charrette with Tigard staff to review identified alignment alternatives,narrowed options down. Upcoming Work • Continue to refine alignments. Items • Assess how best to hold next round of stakeholder engagement given impacts of COVID-19,prepare materials and schedule accordingly. • There are many physical challenges to contend with such as wetlands,road crossings,proximity to the railroad,etc. • There are numerous stakeholders with varying interests(TTSD,Durham Treatment Plant,Durham,businesses). Outreach and coordination has been more time consuming than anticipated,resulting in minor schedule slippage and internal expenditures tracking much higher than originally budgeted. • The onset of COVID-19 has further complicated the already extensive stakeholder engagement warranted by the project. The project team is assessing how shifting to likely virtual/online engagement activities will impact the timing,content, and outcome of said activities. Project schedule has pushed out slightly to account for this development. STREETS No Wal_1S treet/Tech Center Drive Connection Andy Newbury 95061 6/30/2020 Completion of a street system from Tech Center Drive to SW Wall Street. The project supports development of adjacent undeveloped lands to achieve higher levels of employment.This street segment was divided off from the Hunziker Industrial Core/Wall Street project(#95047)to allow for project phasing and different funding sources. 0 On Target * Wallis Engineering OMinor Issue On Target Total Project Budget: $2,250,000 Status: Construction Total Project $253,794 External $2,150,000 $50,160 Internal ■ $100,000 FY 2019/20 $253,721 External $289,000 $32,699 Internal — $35,000 Total Project%Spent: 14% Project Manager's Total Project Estimated%Complete: 15% 1) Issue RFP and hire consultants—May 2019. 5) Permitting—March 2020. 2) 30%design—October 2019. 6) Bid and award—April 2020. 3) 60%design—December 2019. 7) Begin construction—my 2020 August 2020. 4) 90%design—February 2019. 8) End construction—April 2021. • Received approval from Metro on 90%drawings. • Issued invitation to bid. • Award construction contract. • Begin construction. • Metro took longer than expected in their plan review. This delayed issuance of the advertisement for bid. • State earmark funds must be spent by October 2020. STREETS - Frewing Street Sidewalk Infill-CDBG Jeff Peck • 95064 6/30/2020 Construct sidewalks,curbs,ADA curb ramps and drainage improvements on Frewing Street between Pacific Highway and Ash Avenue.Storm drainage work includes providing inlets and collection pipe to convey street runoff.The project will result in improved northbound pedestrian access to shopping areas and bus stops on Pacific Highway and southbound access to the Tigard Civic Center and the Public Library. 0 On Target * KPFF OMinor Issue •• On Target Total Project Budget: $484,500 City of Tigard Budget: $58,000 Total Project $18,025 External $441,500 $19,708 Internal _ $43,000 FY 2019/20 $18,025 External $333,500 $19,708 Internal _ $32,000 Total Project%Spent: 8% Project Manager's Total Project Estimated%Complete:10% • Sign Agreement with Washington County—August 2019. • Design RFP solicitation—Published March 6,2020. • RFP Close Date—March 26,2020. • Design-May 2020 thru December 2020. • Bidding Services—January 2021 thru February 2021. • Construction—March 2021 thru May 2021. • Conceptual Layout provided for consideration—including reduced street width at creek crossing to avoid wetland impacts • • Charter and communication plan. • Project survey and design. • Frewing Street Stormline and Culvert Replacement project must be permitted and constructed prior to sidewalk work. STREETS Pacific Highway Street Lights Christy Zellmer 95065 6/30/2020 Eim Install streetlights at unlit quadrants of intersections where they do not already exist along Pacific Highway through the City of Tigard.Intersections include 72nd Avenue,Main Street/Johnson Street,McKenzie Street,School Street,Walnut Street,Frewing Street,Garrett Street,Park Street,Royalty Parkway,and Durham Road.Some lights will be added to existing signals and power poles,some will require new poles. On Target On Target •• On Target Total Project Budget: $1,142,000 Status: Design City of Tigard Budget: $270,000 Total Project External $1,067,00 $9,046 Internal $75,000 FY 2019/20 External $692,000 $ $ 0,000 Internal ■ $40,000 $5,000 Total Project%Spent: 1% Project Manager's Total Project Estimated%Complete: 1% • Request for Proposal—July/August 2020. • Final Plans—Winter 2020. • • Hire Consultants—August 2020. • Bid Project—Spring 2020. • Preliminary Plans—Fall 2020. • Construction—Summer 2021. • IGA with ODOT has been signed for funding change from federal to local.Notice to proceed has been received. • Request for Proposal went out and closed on August 4,2020. • Review Request for Proposal for design consultants. • Consultant selection. • Preliminary design. • Project design fee was over-budget with federal funds.There is a risk that the project(design and/or construction)may Risks Issues be over budget even with the removal of federal requirements and State project management. • Project grant funding was de-federalized and project is now being managed by City staff instead of ODOT. Cache Reservoir and Pump Station Design Shasta Billings-Beck = 96040 6/30/2020 The project is for the design of a new water reservoir,associated new water lines,and replacement of a temporary pump station for the City's 560-foot service area.The reservoir will be constructed on City property located on the west side of Bull Mountain in the Sunrise Lane vicinity.A new permanent pump station will replace an existing temporary pump station on the Reservoir No. 13 site to move water from the 410-foot to the 560-foot service area. This project is being proposed to meet demand from continued development in River Terrace. On Target On Target On Target ]INV Total Project Budget:$22,972,500 Status:Pre-Design Total Project External $21,924,500 $25,415 Internal ■ $1,048,000 FY 2019/20 External $350,000 $25,399 Internal _ $30,000 Total Project%Spent:0% Project Manager's Total Project Estimated%Complete:1% Fall 2020:Alternative delivery option selected and Winter 2022:Design complete,contract issued for adopted by City Council construction,construction begins Winter 2021:RFP released for solicitation of proposals for Spring 2024:Construction complete,project closeout design team Spring 2021:Design team selected,negotiations complete,contract issued • RFP for Owner's Representative in process.Owner's Representative to assist in determining which alternative project delivery method will best suit this project,public notice and presentation to City Council,as well as preparation of the RFP,review of proposals,and selection of the team for the design/engineering/construction portion of the project,and construction oversight. • Met with TVWD to learn about their similar project and their use of the Progressive-Design-Build alternative project delivery method. 11mr.r."ITIT Mm • • Reviewed received proposals for Owner's Representative,pricing requested from 2 of 3 proposers. • Will likely perform interviews with top proposers too. • Large project needs to be delivered with limited internal staffing. Will likely require alternative project delivery method. WATER Red Rock Creek Water Line Relocation Shasta Billings-Beck 96046 6/30/2020 • Installation of a new 12-inch water line to connect two dead-end lines,which will allow over a half-mile of aging 12-inch water line currently located in Red Rock Creek to be decommissioned and properly abandoned. On Target * Ma„aysrn;«h_2/15/16 6/30/18 Minor Issue On Target * AKS— Total Project Budget:$855,000 Status:Design Total Project $132,941 External $705,500 $125,074 Internal $149,500 FY 2019/20 $23,013 External $589,000 $35,596 Internal _ $54,500 Total Project%Spent:30% Project Manager's Total Project Estimated%Complete:35% 1) Design—Fall 2019 3) Construction—Fall 2020 2) Permitting—Summer 2020 4) Project completion—Winter 2021 • Phase 1-Wall Street/Red Rock Creek o As part of the Wall Street project,the new water line connection that feeds the east side of Red Rock Creek was installed.Public Works Operations connected the existing Wall Street water line to the existing Potso Dog park water line in summer 2019. 0 Plans for the Hall Blvd connection to existing system are 90%complete and on hold pending rail alignment. • Phase 2-Milton Court to Tech Center Drive(internal budget expenditures increased due to adding this work phase) 0 Permitting in progress-METRO has agreed that no alternatives exist,easement request was approved by METRO Council December 2019,however the easement has not yet been granted as METRO and Clean Water Services(CWS)are currently working through how to allow CWS to maintain the vegetated corridor without METRO also having to grant an additional easement to CWS.Both agencies agreed to covenant language to be placed on the property deed,however now CWS will not revise the SPL until all materials have been submitted for both the Fanno Creek Trail and Tiedeman bridge projects as well. In addition, METRO will not issue the easement to the City until CWS updates the SPL. 0 100%design drawings and the Intent to Bid documents were prepared by AKS Engineering in December 2019. 0 City staff are currently preparing the General Conditions. ••NITIMT, • Once a contractor is selected,AKS to obtain Railroad permit to perform construction work within the right of way. • Work with TriMet to understand proposed SWC rail alignment and potential impacts to proposed Hall Blvd.water line. • Latest rail alignment has the work near Hall Blvd.on hold. • Existing water line in creek is inaccessible for maintenance and at risk of breakage without the project. • Proposed SWC rail alignment may impact proposed location of water line. • Added Phase 2(Milton Court to Tech Center Drive)in order to take advantage of the proposed Fanno Creek Trail project. This will allow the dead-end water line located in Tech Center Drive(crosses existing railroad tracks prior to cap)to be connected to the dead-end water line located in Milton Court,which will create a system loop. Mir • Schedule was extended to account for METRO and CWS to agree to legal language to be added to the property deed. WATER Im Canterbury Pump Station MU9.11 Shasta Billings-Beck 96047 A��]6/30/2020 • IM[ThSisproject will rehabilitate the existing pumps and electrical components.This will extend the life of the existing pump station until the Bull Mountain Road water line is constructed. On Target 'FFaysrn. 6/30/18 On TargetIMT a E On Target Total Project Budget: $506,500 Status:Substantially Complete Total Project $106,438 External $418,500 $64,786 Internal $88,000 Project Budget FY 2019/20 $60,095 External $278,000 $16,271 Internal _ $26,000 Total Project%Spent:34% Project Manager's Total Project Estimated%Complete:90% • Winter 2019—Operations staff reduced use of the PS so the existing pumps can be removed and refurbished. • Spring to fall 2019—Engineering coordinated with Operations and Consultant(PEI)to complete design for PS and refurbish existing PS. • Spring 2020—Operations coordinating with Electrical contractor to install meter vault for flow meter. • Summer 2020—Project closeout. • Preliminary results are to keep the current facility and propose a more extensive solution in the Water Master Plan. • Consultant(Murraysmith)recommended the City purchase a standby pump and motor,refurbish the existing PS, relocate the electrical service and pump controls above grade,and upgrade the electrical service if needed. • The ultimate solution to the Canterbury PS capacity issue is to construct the Bull Mountain Road water line. • Project Manager to complete project close-out tasks. • Engineering to coordinate with Operations to complete site work and perform pump test once flow meter is operational. • Rehabbing the existing PS will allow for continued reliable service to the 530-foot pressure zone,however it will not alleviate the fire flow deficiencies.Constructing a new pipeline from Reservoir 16 to the Canterbury PS,commonly referred to as the Bull Mountain Road water line,would address fire flow concerns and also help with winter water quality concerns in Reservoir 16. • Murraysmith scope of work complete(pre-design only), PM Worksheet now reflects the new/next phase of the project. • The remaining budget will be used by PEI to complete the design and refurbish the existing PS. • Water Master Plan Shasta Billings-Beck • - .- 96048 6/30/2020 The city conducts water master planning every five to ten years.The current Water Master Plan was adopted in May 2010,with a minor addendum in 2014 to include the River Terrace development.The Water Master Plan is a comprehensive study of the city's water source,storage,and delivery systems and will be used to guide future water utility decisions.The master plan has a 30-year planning horizon and is predicated on the city's anticipated population growth during that time. : O On Target * Murraysmith-6/30/2020 • O Minor Issue •• On Target IMI Total Project Budget:$488,000 Status: Planning Total Project $334,478 External $398,000 $107,893 Internal $90,000 FY 2019/20 $208,259 External $253,000 $25,878 Internal _ $5,000 Total Project%Spent:91% Project Manager's Total Project Estimated%Complete:92% • Completed Tasks: o Hydraulic model development—Summer 2018. o Draft 410 reservoir needs for UGB expansion and siting options. o Preliminary review of water system—Fall 2018. o Draft of current hydraulic operations—Winter 2019. o Sections 1—7 are complete,and the full draft including Section 8 is under staff review and comment. • Future Tasks: o Preliminary Draft Plan—Summer 2020. o Final Document for Approval—Fall 2020. Snapshot of Work • Workshops completed in spring and early summer 2020: and Schedule o Consultant worked with geotechnical sub to perform seismic risk analysis on distribution system o Regularly met with consultant to discuss sections being prepared and to review comments on previous sections Progress o CIP workshop to inform the water rate and SDC study. • • City staff reviewing draft of full master plan. • Presenting full draft of master plan to Water Advisory Board on August 31,2020 and Council on September 15,2020 Fonner Street/1215'Avenue Valve and Piping Improvements Shasta Billings-Beck s 96050 6/30/2020 • The project includes design and construction of both a pressure-reducing valve and approximately 900-feet of 24-inch pipe and associated appurtenances. On Target * Murraysmith— OMinor Issue PEI— On Target Total Project Budget:$ '�^w$1,412,000 Status: Design Total Project $51,177 External $1,260,000 $38,100 Internal _ $152,000 FY 2019/20 $51,177 External $200,000 $31,248 Internal $70,000 Total Project%Spent:6% Project Manager's Total Project Estimated%Complete:15% • This work is being coordinated with the Washington County Department of Land Use and Transportation project for SW 121St Avenue(kick-off completed March 14,2019). • Project design and ROW acquisition to be completed from summer 2019 to summer 2021. • Project construction to be completed from summer 2022 to fall 2023. • Met with Washington County consultant(WHPacific),Murraysmith,and PEI. • Murraysmith completed conceptual design and rough order of magnitude cost estimate,which was incorporated into WHPacific's(WHP)30%submittal. • Murraysmith submitted 60%design drawings and cost estimates for the PRV vault,which were incorporated into WHP's 60%design submittal. • Murraysmith and PEI submitted 90%design drawings and cost estimates for the PRV vault,which were incorporated into WHP's 90%design submittal. Upcoming Work • Review 90%submittal in July 2020. Items • Meeting with underground utilities(not yet scheduled). • Continued coordination with aboveground utilities(kicked-off in May 2020). Risks/Issues • ROW for 1211t Avenue not resolved with County Survey Office,which is delaying property acquisition and will delay construction. Aquifer Storage and Recovery Well#2 and Well#3 Shasta Billings-Beck • 96053 6/30/2020 The City's Aquifer Storage and Recovery(ASR)program began in 2001 with the drilling of ASR 1. In 2006,the City completed the construction of the ASR 2 facility,and in 2007 the City drilled and tested ASR 3.This project has three phases: 1. Construction of new facilities to make ASR Well 3 operational. 2. Replacement of electrical devices with easier-to-maintain components to existing ASR 2 facilities. 3. Connection of two pressure zones to improve storage and distribution from ASR 3. On Target ]INV rraysmith On Target On Target Total Project Budget: $6,425,000 Design Total Project $109,345 External $6,325,000 $40,170 Internal ' $100,000 FY 2019/20 $109,345 External $825,000 $40,170 Internal ■ $40,000 Total Project%Spent:2% Project Manager's Total Project Estimated%Complete:5% • Project kick-off:spring 2020. • Initial data gathering for Well Rehabilitation Plan complete:spring 2020. • Well Rehabilitation Plan complete and preliminary design submitted for review:summer 2020. • Well rehabilitation work and final design complete:spring 2021. • Construction complete:spring 2022. • Charter and Project Communications Plan completed in April 2020. • Kick-off and initial site visits completed April 15—16,2020. • Samples for Well Rehabilitation Plan collected from ASR 1,ASR 2,and ASR 3 on April 23,April 30,and May 6,2020. • Preliminary Design Report and Well Rehabilitation Plan submitted for review. moor.r.MIT Mm Upcomi • Review of Preliminary Design Report and Well Rehabilitation Plan. Items • Preparation of bidding and contract documents for well rehabilitation work. • All facilities are located in residential neighborhoods,construction noise could be a nuisance to neighbors. • In preparation for this work,ASR 3 was videoed in spring 2019,where it was determined that the screens are fairly occluded.In addition,ASR 2 has seen approximately at 20-percent decrease in specific capacity since coming into production in 2006.Therefore,rehabilitation of these wells,along with work to resolve historic operational issues at ASR 1,was added to the scope.In addition,a connection to Reservoir No.4 was added to the scope to alleviate winter water quality issues in Reservoir 16. Emergency Street and Water Project-GreenfieldAndy Newbury • - .- 96054 - 6/30/2020 An 8"waterline failed on Greenfield Dr. near the intersection with 132"d. The failure caused significant damage to the subgrade and asphalt in Greenfield Dr from SW Maplecrest Ct.to Gaarde St.This project will address the damage and provide repairs to Greenfield Dr. • 0 On Target * GT Excavating • 0 On Target * Wallis Engineering- • 0 On Target * Eagle-Elsner- Total Project Budget: $1,200,000 Status: Substantially Complete Total Project $262,978 External $1,000,00 $35,203 Internal — $200,000 FY 2019/20 $262,978 External $500,000 $35,203 Internal $100,000 Total Project%Spent: 25% Project Manager's Total Project Estimated%Complete:98 1) Hire consultants—December 2019. 5) Permitting—March 2020. 2) Contractor Repair Stabilization—December 2019. 6) Bid and award—April 2020. 3) 60%design—February 2020. 7) Begin construction—May 2020. 4) 90%design—February 2020. 8) End construction—July 2020. • Contractor was able to complete all work by June 15. Greenfield Dr.now open. • Surveyor has submitted post monumentation survey to County. Upcoming Work • Respond to survey comments from County. Items 0 Greenfield Dr.to be closed until permanent repair has been completed. STREETS Main Street Green Street Retrofit(Phase 2) Andy Newbury 97017 6/30/2020 ° The project will extend the improvements completed during Phase 1 to the improvements completed with the Pacific ° Highway/Main Street/Greenburg Road project. Improvements include new sidewalks, new asphaltic concrete and the collection and treatment of stormwater runoff using low impact development approaches(LIDA). QMinor Issue * Century West- QMinor Issue On Target Total Project Budget: $2,659,000 Design City of Tigard Project Cost:$1,923,000 Total Project $86,052 External $2,454,500 $115,919 Internal _ $204,500 FY 2019/20 $85,764 External $1,835,000 $56,555 Internal - $100,000 Total Project%Spent: 8% Project Manager's Total Project Estimated%Complete: 9% 1) Issue RFP and hire consultants–Summer/Fall 2019. 6) Permitting–March February 2021. 2) 30%design–August 20'_°^'_9 September 2020. 7) Bid and award–Ai9+4 March 2021. Project3) 60%design–NavF-^ ^r'^'9 November 2020. 8) Begin construction–may April 2021. 4) 90%design–FebFuaFy 2019 January 2020. 9) End construction–P.Re April 2022. 5) Final Design–QctobeF 2020 February 2021. • Additional work completed on concept plans. • Completed preliminary revised parking lot layouts for properties affected by preferred driveway closures. • Began work on storm water and water line design. • Created Main St.webpage. • Begin meetings with property owners showing concept plans. • Review stormwater and water line design. • Finalize traffic analysis. • 30%drawing submittal. • Project funding through Metro is half of originally budgeted amount. The grant funding is now de-federalized which allows for complete local control which is anticipated to make up for most of the reduction,but more city funding may be needed. TBD during preliminary design. • Due to COVIDI9,meetings with adjacent property and business owners have been delayed. Outreach will begin later once owners are more able to discuss the project. • Project cost increased in proposed FY21 CIP budget based on preliminary design information. AIS-4356 4. Workshop Meeting Meeting Date: 08/18/2020 Length (in minutes): 30 Minutes Agenda Title: Update on SW Ascension Drive Traffic Issues Submitted By: Lori Faha, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Staff will provide the council with a briefing and update on a proposed resolution to traffic safety issues along SW Ascension Drive. STAFF RECOMMENDATION / ACTION REQUEST No action is requested. This will be an update to council and opportunity for council to ask staff questions and provide input. KEY FACTS AND INFORMATION SUMMARY In February 2020 Engineering staff received a citizen complaint about lack of visibility on SW Ascension Drive in the "s-curves" due to parked cars and concerns about potential for collisions. Engineering staff conducted a review including visiting and driving the curves multiple times under different conditions, calculating line of sight distance needs based on national standard methods, and reviewing the street width against city codes and standards. The street is narrow at 28 feet, and current code and standards requires No Parking on at least one side for such streets. The street dates from 1995 and staff could not find records to indicate why it was not signed for No Parking from the time it was constructed. Given the curves and additional sight constriction in this area, Engineering staff recommended removal of parking on both sides and sent a letter to residents along the curves that said this change will occur. After receiving a significant negative response from the neighbors, Engineering staff sent a second letter to Ascension Drive residents giving more information about why the conclusion was made to remove parking. After more and considerable public input, staff set up virtual one on one conversations with residents in the curves to hear more about their concerns about parking and other traffic related issues. Staff then set up an Engage Tigard web page on July 1 to provide more information and to allow a public forum for asking additional questions, offering additional concerns, or sharing ideas. The City Engineer posted an updated, compromise approach to remove parking on only one side in the curves and other mitigating measures, based on neighborhood input and consideration of risk to the city and citizens of not fully removing the visual obstacle caused by parked cars. Staff have also been monitoring the web page and posting responses to questions. The web site was open for posting of questions and comments until the end of July. Neighbors on SW Ascension Drive have expressed concerns to the city over the years about speeding, traffic volume and unsafe driver behavior. In 2017, after an incident in which a car was driven across a resident's lawn, staff met with neighbors to review the situation and the follow-up response included installation of 15 MPH advisory speed signs at the s-curves and purchasing "Your Speed Is" feedback signs to utilize in a rotating basis on streets including Ascension Drive. The city has also been collecting annual speed and traffic volume data on Ascension Drive, and the Police Department has conducted some targeted enforcement. The neighborhood, similar to other parts of the city, is continuing to see impacts of growth from infill and urban growth boundary expansion in terms of traffic on the public street, and they have shared concerns about this with staff and council. The presentation to council will summarize steps taken, what we have heard from the neighbors, and the City Engineer's plan for traffic safety mitigation measures as well as longer term continuation of monitoring of traffic speeds and volume. Staff will also brief council on lessons learned from this issue and steps being taken to provide for a more transparent traffic safety and parking issues program and process. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION None Attachments Ascension Drive Presentation CITY OF ' 1 Respect • Care Do the Right Thing Get it Done M-- Ascension Drive SafetyUpdates Tigard City Council I August 18, 2020 Ascension Drive Safety Issues Update City Council requested an update on Ascension Drive traffic safety issues and proposed mitigation measures. / Presentation & Discussion Agenda tonight: Background/history Initial proposal What we've heard Adjusted proposal — what's included, what's not and why What we learned and how we will use that going forward Next steps Questions Ascension Drive — Vicinity Map iS SW Ascension Drive Ti riard Q,•4"f !� Mt ARCD ON�LO W BuLL MOUNTAIN King City SB DUR NAM NO Background Older - 2017: City staff's response to a reckless driving and speeding complaint. / Incident — vehicle in a yard / Staff met with property owners / City response: Posted 15 mph advisory speed signs at the curves / Purchased "Your Speed Is" feedback signs for citywide rotation / Started collecting annual traffic speed and volume data Police conducted targeted enforcement several times upon request City staff denied request for speed humps Background Recent - 2020: In February, City staff received a complaint of low visibility through the S-curves. / Staff investigation confirms substandard vision/sight distance in the curves with parked cars. Solution - removal of parking. / City notification letter to neighbors. Complaints followed. / Second city letter with more information. / Meetings with property owners via Microsoft Teams due to COVID-19. / Created a Your Tigard engagement web page to collect additional input Included an amended proposal for No Parking on one side of the street based on Teams meetings input / Responded to questions received on the Your Tigard page. Ascension Drive — Engagement Page Details A Your Tigard page was created to collect additional neighborhood comments, ideas and questions. Staff included on the web page the following adjusted mitigation measures: / This summer: No parking on one side of Ascension Drive through the S-curves. Add striping to address reckless driving concerns. / Pursue a 20 mph neighborhood streets program, including implementation on Ascension Drive. What We Heard The Your Tigard web page received 257 visits. 5 participants completed the survey, 9 contributors submitted 20 questions. The top 3 issues mentioned: 1 Speed Humps (Mentioned in 13 questions, 2 survey responses) There is a strong desire from participants that speed humps be installed on Ascension Drive. 1 Speeding (Mentioned in 12 questions) Speeding is the most common safety concern among participants, often related along with concerns about increasing traffic volume. 1 Unsupportive of Removing Parking (Mentioned in 9 questions, 1 survey response) About 40 percent of respondents are unsupportive of removing parking in the curves on Ascension Drive. 1 Other: We also heard clearly from neighbors in the curves that removing all parking would cause access and livability issues. Final Ascension Drive Safety Updates Based on feedback and engagement, the proposal has been further updated to include: / Removal of parking on one side (inside of the curves) / Permanent install of "Your Speed Is" sign / Install a centerline stripe in the S-curves with raised buttons / Continue to collect speed & volume data / Pursue City Council approval of a citywide 20 mph speed limit on priority neighborhood streets Measures Not Included Staff received several suggestions that are not recommended for implementation. / Leave the parking alone Sight distance needs require us to remove some parking; the recent accident could have been even worse if parked cars were present / Speed humps Steep street concerns No existing program. If/when city re-institutes as a traffic calming program, need to consider priorities, equity, costs of administration / Blocking the street to outside traffic The city is seeing traffic increases due to growth / We lack connectivity, and it's difficult to add it Ascension Drive is a neighborhood route designation Line of Sight Visibility Evaluation Example jo IF F - _ �Y •r 5 4 r " What We've learned This project brought to light concerns about the level of neighborhood involvement in responding to traffic safety complaints. / We need a comprehensive and transparent approach to addressing safety concerns, including a communications plan. In this case, removing parking addresses visibility — but not other important neighborhood traffic safety concerns. / We want to use data to help prioritize and direct where limited funding can be used for traffic calming and other measures citywide. / Improve transparency: Share what we can/can't do, timelines and priorities. Traffic Speed Monitoring In response to previous community concerns, the city has monitored speed on Ascension Drive since 2017. This table is a draft ranking summary for streets with speeding complaints. Speeding Requests Posted Measured Percent Speed Count Weekday Weekend Functional Street Start stop Speed 85th Over Over Year ADT ADT Class Notes 79th Bonita Durham 25 38 52% 13 2019 7303 4934 Neighborhood Durham Elem 97th McDonald Murdock 25 36 44% 11 2018 1514 643 Neighborhood Twality,Templeton 103rd McDonald Inez 25 35 413% 10 2017 1428 1436 Local Tiedeman Walnut Tigard 25 34 36% 9 2019 8015 6617 collector Fowler 98th Sattler Durham 25 33 32% 8 2019 3981 2352 Neighborhood Greenfield Benchview Gaarde 25 33 32% 8 2018 3133 2560 Neighborhood 115th Gaarde Fonner 25 33 32% 8 2018 2146 1666 Neighborhood 1081h Durham Titan Ln 25 32 28% 7 2017 2065 1704 Neighborhood Horizon Blvd Windsong Barrcvv5 25 32 28% 7 2019 1648 1328 Neighborhood Northview Walnut Windsong 25 31 24% 6 2017 1165 951 Neighborhood Omara McDonald Frewing 25 31 24% 6 2016 1081 860 Neighborhood Benchview Mistletoe Greenfiel 25 30 20% 5 2017 2340 1661 Neighborhood Ascension Mistletoe Fern 25 36 20% 5 2019 1042 966 Neighborhood Steep,narrow,curves Famhaven 110th Watkins 25 30 20% 5 2018 221 132 local McDonald 97th Hall 35 41 17% 6 2019 12115 8494 arterial Draft Citywide Speed Data Analysis Karam � I Speed Issue Cotutt Site- • 1 / M cascade or I �w 7eln Are Amount by vcbrcb 85%Speed Exceeds Posted Speed i I I L sw Lw 151: �I�,_ sw�ocnv s! `I—i_ SW Oak S{ _ 1 • SMPN . 10-11 k1PH __—� 1 -� ' SW Fst .I- B-IMPH 5 >(1• v �l I �� I O 6.9 PH •t2-13 MPH SW 130th Ave \ Shady Ln t r 5,o O SW TiedemanA e ! j W Ha Y/ I SW Tiedeman Ave. - ' SW Pnd Ave• �W 6 i Pk SW Honnvi�w'O� W W I 81 O ` S W atlen PI 5W 69M Ave 'ry - �`� � sw Ce Tnrercial s! .Mains • 1 ` _ ��rr{{11, "SW Horizd'Blvd ` SW Walnut st• �'/ F I S� v[St •SW Fonn4r St •s has St SW H -kers! •SW 6ve 9�A T 'I SW 1351h'A- I SW Former st d r SW iTV—A • I I � ) • � Sri WATMIIlS Ave r SW FrewinS St I {� r 17 SW Ascension Or •S�a Ra ! • � I -- f t sw m sw GAHare �rsr�+ 5w7 A i _ I O SW Gaarde SI ..01:.R W Fair M1aven st • - k I • OSW Hiltshire OrI I S\ Q 5 sw 119tH Ave O SW Benchview Ter O / Sw Omara , SW Hall Olyd I j • / / /l I,LI �1�1l._—.e I_—— —— r—, � .a...an 1 1 _. L —t_I • • SW 100•e $aW I—Av Y 1 y I 103rd Ave® • �/th�/SW W.1 Ave SW Eury En `I I 1 E • wsaen Are- � _ •. 14 Ave r [r 1 1+/y SW LADY MAR.[OR O -n •$W Ca a!-Ln T I OSW Satlkr 5! $W Reflood Ln I r. I I 1 f1 r �; { may SqOsrmmerreta o, td 217 .ASS 4 • R�r__ r am stn ave Ir--L—_ I Rd SW Ou %! //SW Durham Rd � • (1 � SW]9ih Ar SW 1 .� �.e.... •sw tOktM1 Ave �SW99nd A- / � -- ____r� C I T Y 0 F T I G A R D General Process for Traffic Safety/Parking Issues Traffic Safety or Parking L complaint Quick Review NO. Is POTENTIAL F problem F F type Is the NO- Close Can higher problem YES. - _-,Z out & risk? well City response defined? POTENTIALLY do something about it? YES. Evaluate, NO. determine Prioritize for problem, eval to potential High Risk determine .............. solution Address ASAP problem, YES. Sort & potential Prioritize solution A Moderate or Lower Risk - Address in order of priority Next Steps / Inform neighbors with what we've heard and staff's final decision / Ascension Drive Safety Updates project (Summer/Fall 2020) No parking on one side of Ascension Drive through the back- to-back curves. Add striping and tactile bumps to address reckless driving. Installation of a permanent "Your Speed Is" sign / Continue to collect speed and traffic volume data. / Pursue a 20 mph neighborhood streets program, including implementation on Ascension Drive. Goal : December 2020 / Implement a more transparent traffic safety and parking issues program and process. Goal: December 2020 Questions? AIS-4334 5. Workshop Meeting Meeting Date: 08/18/2020 Length (in minutes): 45 Minutes Agenda Title: RECEIVE BRIEFING ON I-205 TOLLING PROGRAM Prepared For: Marty Wine, City Management Submitted By: Carol Krager, Central Services Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Shall the Tigard City Council receive a briefing on the I-205 Tolling Program? STAFF RECOMMENDATION / ACTION REQUEST This is a briefing only; no action is required. KEY FACTS AND INFORMATION SUMMARY Lucinda Broussard, I-205 Tolling Program Manager will give a status report about the tolling program as it moves into the NEPA (Nattional Environmental Policy Act) phase. She will be joined by WSP Consultant Team Project Manager Heather Wills and WSP Alternatives Analysis Lead Mat Dolata. OTHER ALTERNATIVES N/A COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS N/A DATES OF PREVIOUS COUNCIL CONSIDERATION Council has not previously received a briefing on this topic. Attachments PowerPoint I-5 and 1- 205 Toll Projects City of Tigard City Council 1-5 and I-205 Toll Projects Update August 18, 2020 Agenda Q Welcome Introductions and Agenda Review Q Project Updates Q I -205 Purpose and Need, Goals and Objectives Q I -205 Screening Results Discussion Q What's Next? I-g and I-tog Toll Projects Project Up LUCI N DA BROUSSARD, ODOT e t I-�/ � l—i 0Toll Projects rA on De artmonf August 18, or ranspvrtativn t t 0202 - Project Area - - - - - - - - - - - - Price all lanes both directions VIII and top points and design variations for Happy Valley tolling options orb Tualatin ' t � West Linn � �� , ' Oregon city e I-5 and i,T -205 Toll Projects r�on De artmont August 18, or rarrspvrtativn t t 2020 14 www.0regonTolling.org Value Pricing Feasibility Analysis 4ajue Pricing MOTO Area • Considered big concepts for implementing tolls on I- ` ' • eo _ t . 205 and 1-5 i • • Recommendation to further study tolls on 1-205 around Abernethy Bridge between Stafford Road and OR 213 • Extensive input from regional stakeholders, agency a-l- R t = partners and the public . • We heard the need to: • Avoid negatively affecting low-income f i communities `G • Improve transit and other transportation choices • Address the potential of tolls to divert traffic to local streets e 2-5 andl-205-205 Toll Projects r on De artmonf August 18, or rarrspvrtativn t t 2020 - What WHeard About T Overt e Last 3 Years • Tolls must be implemented equitably, including where and how revenue is used • Questions about operation and effectiveness of modern toll systems • Opinions about the need for roadway and transportation _ system expansion _ Tolls are not equitable across all income levels ' Transit service along the 1-205 corridor is not robust enough to afford residents of northwest Clackamas County another travel option as an alternative to driving P , v • Tolls will create additional diversion into communities along the 1-205 Corridor • Concerns about how local trips that use 1-205 will be treated e I-5 and i,T -205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020 1 • www-OregonTolling.org � t � Can tolls be equitable? hat are the historic injustices Given where we are in the world, el. NOT has committed at this moment,how do the Or,what would demonstrations relate to the equitable tolls look against communities es of color, work of this committee? like? Albinospecifically,and others Equity and Mobility in general? Advisory Committee -;•i; , May Reception - • Meeting one another V 1 5 d Meeting 1: Listening session '- • Responding to events in our communities, nation and world Meeting 2: July 28 , • Draft charter and workplan • Toll Projects' Equity Framework • Update on the 1-205 and 1-5 Toll Projects How can tolls create benefits for everyone? How does current Are there questions/ concerns What would that look like? transportation policy / needs/fears that must be contribute to addressed in order for you to inequitable outcomes? effectively work on this Ldemonstrate the metrics that committee? to you that ODOT hings differently? � I-5 and 1-205 Toll Projects r�on De artmonf or rarrspvrtativn t t August 18, 0202 -• . Upcoming : 1 - 205 To ProjJectSta e o eran CommunityEngagement day public comment period August 3 — September 16, 2020 Purpose • Obtain feedback on the Range of Alternatives Raising rewnue and improving traffic for environmental review to benefityou • Obtain feedback on the purpose and need ; • Increase awareness of toll systems (purpose, operations and benefits) • Share information about how results of Feasibility Analysis informed 1-205 Toll Project ' and ODOT's approach to equity e I-5 and I-205 Toll Projects �n Do artmon! August of rnspvrtslivn t t i 2020 i ` t t Stakeholder and CommunityEngagement for 1 - 205 Toll Project General Engagement Equitable and Focused Engagement • Online open house with survey, • Stakeholder interviews webinars • Discussion groups with historically • Information sharing: 1-205 Toll and currently underrepresented and Project website, social media, fact underserved communities sheets, presentations • Community engagement liaisons • Boards, councils, committee presentations and briefings • Meetings with project advisory and working groups e I-5 and i,T -205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020 19 www-OregonTolling.org � t � 1 - S Toll Project : Planning an Environmenta Lin kages Define questions to be answered during Planning and Environmental linkages • North and south toll endpoints _' • Alternatives for environmental review w Public and stakeholder engagement • Fall 2020 • Equity and Mobility Advisory Committee - - • Focused outreach to underserved and underrepresented communities e I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 1 10 - 1 - 5 and 1 - 205 NEPA Milestones 2020 2021 2022 2023 2024 Q1 Q2 Q3 Q4 Ql Q2 Q3 Q4 1st Half 2nd Half 1st Half 2nd Half Ist Half 2nd Half FWHA starts Select preferred FHWA publishes NEPA Process alternative Final EA 1-205 NEPA Milestones FHWA publishes Publish Draft EA for P&N,Project Alts public comment Public comment on Purpose &Need,lalternatives,and Select referred FHWA publishes Draft planning findings alternative -final decision 1-5 NEPA • Milestones Begin planning and Initiate Publish draft environmental linkages environmental review environmental document Z. a.. r , T011 Propcts T'. 1, t i 0 R August 18, 2020 11 www.OregonTolling.org 1 - 205 Toll Project : Project Milestones • • 2021 2022 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Early Engagement Draft Environmental Assessment (EA} Phase Final EA B gin preparation Phase I- and f NEPA technical Develop Publish Draft EA Define Range of documents mitigation for for public Alternatives Project Impacts comment FHWA starts FHWA publis es Begin preparation of Select Update EA and FHWA NEPA process Purpose an Draft EA Preferred refine publishes Need, Proje t Alternative mitigations Final EA Alternative Public Engagement Virptual public � � Public open � Public open � Public g Public open o en houses houses houses hearin s houses r , Toll Prol"ects 1, t i 0 R �_ August 18, 2020 12 www.OregonTolling.org 1 - 205 and N Goals and Obj* HEATHER WILLS, WSP e t I-�/ � l—i 0Toll Projects rA on De artmonf August 18, or rarrspvrtativn t t 0202 - Purpose and Need Statement What is V A concise statement of the transportation problem or F challenge that needs to be addressed Foundation for determining the range of alternatives to be considered in the environmental review How it's ■ used Limits the range of alternatives any alternative that fails to meet the project's purpose and need is dismissed from further consideration (pass/fail) e I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 - Goals and Objectives What - Desirable outcomes of project beyond the Purposeand they? • Statement Comparison and evaluation of alternatives studied in the How they environmental analysis ■ are used Develop qualitative and quantitative measures e I-5 and i,T -205 Toll Projects r�on De artmont August 18, or rarrspvrtativn t t 2020 - Project Purpose 0 Manage congestion on 1-205 between Stafford Road and OR 213 0 Raise revenue to fund congestion relief projects Fr . • r Generate i � t o Revenue t tf i Z1ZToil Rate DbjectWes e I-5 and i,T -205 Toll Projects r�on De artm.nt August 18, or rarrspvrtativn t t 2020 1 16 - Equity and Purpose Statement • ODOT is centering equity for the decision process and outcomes • Equity and Mobility Advisory Committee is guiding equity approach through recommendations • Goals and objectives: Equity focused goals and objectives • Leads to evaluation criteria and performance measures • Purpose: Transportation focused used to narrow potential set alternatives to a reasonable range for thorough analysis • Must be very specific, given legal precedents e I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 - Project Need Regional • 20.1% vehicle hours of delay increase (2015 — 2017) • 13.4% hours of congestion increase (2015 — 2017) • Portland metro region is expected to grow — 2.5 million residents in 2018 to over 3 million in 2040 (23%) • Freight tonnage movements projected to double by 2040 • Cireennouse gas (GHG) emissions Jrom venicies represenr 39% of starewide emissions (2016) • Governor's Executive Order to reduce GHG emissions 45% below 1990 levels by 2035 1-205 Stafford Road to OR 213 More than 6 hours of congestion daily (2017) • Northbound direction is top reoccurring bottleneck during p.m. commute Funding needed for congestion relief projects • Available funding not keeping pace with need • 1-205 Improvements Stafford Road to OR 213 Project, including Abernethy Bridge e I-5 and I-205 Toll Projects �n Du artm.nt August or anspvrtativn t t i 2020 1 18 � t � Goals and Objectives • Provide equitable benefits for all usersImprove air quality and contributions to climate • Engage and benefit populations who have been change historically or currently underserved and • Reduce vehicle air pollutants and GHG emissions underrepresented • Reduce localized air pollutants • Engage harder to reach communities • Maximize benefits, minimize burdens Support multi-modal transportation choices • Transit, telework, ridesharing, and infrastructure Provide equitable and reliable access to jobs, important community places Increase access to a variety of transit service providers • Provide equitable and reliable access to health care • Support regional economic growth facilities and health-promoting activities 0 Reliable movement of goods and people • Limit additional traffic rerouting • Support travel demand management • Toll system design to limit rerouting from tolling • Efficient use of infrastructure • Toll system design to limit additional noise • Support safe travel regardless of mode • Maximize integration with future toll systems • Reduce congestion • Toll system design • Ensure multi-modal travel is not less safe on • Maximize interoperability with other systems roadways affected by tolling Toll system design e I-5 and I-205 Toll Projects �n Du artmont August or anspvrtativn t t i 2020 1 19 � t � Next Sint e Environmental Review Process Early Public and Agency Involvement • 45-Day comment period : Draft Purpose and Need, range of alternatives, issues to be studied • Invite participating agencies Prepare Draft Environmental Assessment • Includes a comprehensive analysis of potential impacts/benefits • Develop methodologies to assess these impacts • Report on performance measures Public Comment Period on Draft Environmental Assessment e I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 1 20 1 - 205 Analysis Results MAT DO LATA, WS P e t I-�/ � l—i 0Toll Projects rA on De artmont August 18, or rarrspvrtation t t 0202 - Alternatives AFramework f1 - 205 Feasibility Analysis : 1 alternative advanced for 1-205 --:� Concept E can manage traffic ana generate revenue on 1-205 Initial Screening (Range of Alternatives) : 5 alternatives 4Are there toll configurations that have better outcomes? 42027 using Metro's regional travel demand model Environmental Review: 2 or 3 alternatives for detailed study 4What are impacts of the alternatives and is mitigation needed? 42040 using more refined tools Preferred Alternative: 1 alternative 4 Refine project and identify impacts and mitigation e I-5 and I-205 Toll Projects �n Du artmont August 18, or anspvrtativn t t 2020 - 1 - 205 Screening Alternatives ConsiderationsAlternatives 1. Toll on the Abernethy Bridge • Simple to understand and implement (Concept E from the Feasibility Analysis) • Limited ability to manage traffic demand • Concentrated rerouting through Oregon City 2. Toll Abernethy Bridge, with tolling gantries off • Refinement of Alternative 1 bridge • Designed to limit rerouting of through trips on 1-205 • Tolls on reconstructed bridges over Tualatin River and Willamette River 3. Individually Toll Multiple Bridges to be Rebuilt • Split toll amount between two locations • Through trip pays more than local access trip • Toll split across four segments: amount paid depends on number of segments travelled 4. Segment-Based Tolls — Stafford Road to OR 213 • Most flexible for traffic operations management • More complex pricing structure to communicate to users • One toll rate for all trips entering toll zone 5. Single Zone Toll — Stafford Road to OR 213 • Through trips pay the same as local access trips • More complex implementation because of the multiple toll points Note:All of the alternatives assume that toll rates would be set to generate net toll revenues sufficientto fund the tolling infrastructure and system,seismic upgrade,and reconstruction of the Abernethy Bridge,and the third lane construction on 1-205 between Stafford Road and OR 213, including associated overpass/underpass and interchange improvements. e � I-5 and i,T -205 Toll Projects r�on De artmonf or rarrspvrtativn t t August 18, 2020 - 1. Toll on Abernethy Bridge (Concept E from VPFA) Gladstone 4. Segment-based tolls-Stafford Road to OR 213 e° e° yy Gladstone co f 43n West LTF ct"` s5 7 �s °� West Linn e� a o rorRv s�ryE$9 [ c Sr FflryfTNYKa FAryfTNY� oy Fp 213 ��'� 213 1 ButNN IV o IP (jN 0 0.5 1 y1<( N 6 0.5 1 v 4�9gy i 5 ` S .sos c0"{ Oregon City ® m�l.0. 'e�F�"cGsori 'to Tolled Oregon City maw $ 't a, Tolletl freeway segment Tolled freeway segment � IPotential toll gantrylocation J I Potentie wu gantrylocation / J L--3. Individually toll multiple bridges to be rebuilt 5. Single zone toll -Stafford Road to OR 21-3 Gladstone e g9 Gladstone e° � 99 e 0 ayeF m0ile.5s i a��.G�A,��,,y 9Frgt� �PRP e��,OTRD�E • hy.F�sSFp��y'G2��ryF n'NYylue,fj o�° �p�u pµs"TnS 3�ie'Pi6�cs•".o.�Tl`�`'s"?0. BasFRANSn1E�,Te�rM;aYcrPo�5 s0l5 s Aicsn�R e° W7flDest Linn A3 43 'IlesWest Linn 213 � i• oeaL'~• 23 N o N Oregon City OregonCity Tolled freewy segment Tolled freeway segment '�,• :� I Potential toll gantry location I Potential toll gantry lavation J l I ♦ Gantry logtetl on oniamp / t t I-5 and 1-205 Toll Projects Do artmon! August of rnspvrtslion t t i , 2020 1 24 www-OregonTolling.org ` t t Performance Measures for Screening Alternatives Category Transportation Change in regional system vehicle travel demand and Regional vehicle miles traveled (VMT) for freeway and non-freeway travel System Demand performance Regional vehicle hours traveled (VHT) for freeway and non-freeway travel 1-205 Traffic Change in vehicle throughput on 1-205 Vehicle throughput on 1-205 segments between Stafford Road and OR 213 Diversion Effects Mode shift to high-occupancy vehicles (HOV), transit Regional person trips by mode and active transportation, bus, pedestrians, and bike Change in volume on non-tolled roads (rerouting) Qualitative level of rerouting Change in average weekday daily traffic volume on selected major roadways Cost and Revenue Adjusted gross toll revenue collected Annual gross toll revenue less estimated revenue leakage in 2027 Toll operations and maintenance costs Cost associated with toll collections (roadway equipment maintenance, back office systems software, customer service center operations, banking fees, financial reporting, and management/ administrative activities) Net toll revenues Adjusted gross toll revenue collected less toll operations and maintenance costs and highway operations and maintenance costs Initial toll system capital and procurement costs Capital costs associated with implementing the physical toll infrastructure and procuring toll vendor services Implementation Difficulty of implementation Qualitative— Relative effort associated with implementation and Operations Operational Flexibility Qualitative—Ability to react to differing traffic conditions in the Project vicinity Scalability to a future tolling system Qualitative— Potential to integrate with future tolling system including other regional roadways Federal program eligibility Qualitative— Eligibility under current federal tolling authority e � I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 1 25 wwm0regonTolling.org Changes in 1 - 205 T 2027 model results show daily volume reductions on 1-205 Stafford Road to 10th Street -17% -36% -31% -17% Diversion (off 1-205) is worse during the off- 10th Street to OR 43 -23% -24% -36% -11% peak hours on a percentage basis than during OR 43 to OR 99E -48% -33% -33% -17% peak hours. OR 99E to OR 213 -28% -19% -40% -30% Diversion is less significant immediately P.M. Peak outside of toll area, generally: Stafford Road to 10th Street -2% -20% -9% -1% • -10 to -20% between 1-5 and Stafford 10th Street to OR 43 -10% -7% -10% +6% • -5 to -10% north of 82nd Drive OR 43 to OR 99E -33% -19% -15% -3% OR 99E to OR 213 -18% -9% -24% -21% Screening analysis model scenario results for 2027 e I-5 and i,T -205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020 1 26 w wvv.OregonTolli ng.org � t � Diversion off 1Where does traffic divert to? Would demand Rerouting to other roadways • Model results show potential for single occupancy vehicle trip reductions • Regional • Shift rimaril from single occupancy • — vehicle to hi h-occu-occupancy vehicle sared Local near tolled area g p Y ride) with 4,000 to 5,000 additional high- Transportation demand management occupancy vehicle person trips per day • Change time of day • Potential shift to transit is very small (<500 person trips) using current • Change destination assumptions about future transit • Change mode No significant difference in mode share between alternatives Screening analysis model scenario results for 2027 e I-5 and i,T -205 Toll Projects r�on De artmonf August 18, or rarrspvrtativn t t 2020 - Y Transportation S stem Deman • All alternatives reduce vehicle miles traveled, with the greatest decline occurring in Freeway -338,000 -413,000 -463,000 -213,000 Alternatives 3 and 4 Non-Freeway +117,000 +179,000 +185,000 +94,000 • All alts reduce vehicle hours traveled, with Total -221,000 -234,000 -278,000 -119,000 greatest decline in Alternatives 4 and 5 • All alts also result in a shift in vehicle demand away from freeways to non-freeway routes Daily • Peak hours show greatest potential vehicle Freeway -111400 -131300 -14,300 -10,200 hours traveled savings overall, with potential Non-Freeway +10,300 +81900 +91300 +51000 decrease on non-freeways as well as freeways Total -1,100 -4,400 -5,000 -5,200 • Daily change is <1% of regional vehicle miles Screening analysis model scenario results for 2027 traveled or vehicle hours traveled e I-5 and i,T -205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020 1 28 � t � Locations Assessed fRerouting Effects on 1 - S 30B 6 u nl,Za n'rr Change Relative 30 • Portland • 1 Baseline 1-5 north of 1-405 0 to +2% 0 to +2% 0 to +2% 0 to +2% 1-5 Marquam Bridge 0 to +2% 0 to +2% 0 to +2% 0 to +2% 10 99 Beaverton 1-5 east of Terwilliger Blvd +2 to +5% +2 to +5% +2 to +5% 0 to +2% Pn /• ti� a 1-5 north of OR 217 +2 to +5% +2 to +5% +2 to +5% 0 to +2% _Milwaukee 1-5 north of 1-205 -0 to -2% -2 to -5% -2 to -5% -2 to -5% 99 Tigard Lake �. 1-5 at Boone Bridge -2 to -5% -2 to -5% -2 to -5% 0 to +2% Oswego Screening analysis model scenario results for 2027 West Tualatin ash ladst •� Linn © Oregon City Wilsonville 3 • e t t I-5 and 1-205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020mm-OregonTolling.org � t � Other RegionalHighways Assesse or Rerouting Effects Change Relative to 2027 Alt 1 Alt 3 Alt Alt 5BaselineQ U.S. 26 west of Skyline Blvd 0 to +2% 0 to +2% 0 to +2% 0 to +2% Lv�l"'�� Portland and Scholls Ferry Rd OR-217 north of 99W 0 to -2% 0 to -2% -2 to -5% 0 to -2% OR-217 east of 1-5 0 to -2% 0 to +2% 0 to +2% 0 to +2% 1-84 east of 1-5 0 to +2% 0 to +2% 0 to +2% 0 to +2% 26N 1-205 north of 1-84 0 to -2% 0 to -2% 0 to -2% 0 to -2% Screening analysis model scenario results for 2027 '217 east 99 m Milwaukie Beaverton 43 � a Tigard I-5 and I-205 Toll Projects �n Do artmon! August of rnspvrtslivn t t i , 2020 130 wmv-0regonTolling.org ` t t Alternative Routes Assessed Beyond 1 - 205 Beaverton � Nliivv�r�kie Happy Change Relative to 99 Valley 2027 Baseline Alt 1 Alt 3 Alt 4 Alt 5 Tigard 0- La ke OR 43 south of +5 to +10% +5 to +10% +5 to +10% +5 to +10% Oswego Terwilliger Blvd Stafford Road south Tualatin SwBorland R. -10 to -20% -10 to -20% -10 to -20% -5 to -10% 43 Gladston of Ek Rd d V�o� ♦ West herti�o�d y • Stafford Road east ofLinn -10 to -20% -10 to -20% -10 to -20% -2 to -5% SW 65th Ave Oregon City OR 99E Downtown +30 to +40% +30 to +40% +20 to +30% +2 to +5% �� ` Canby Wil or7ville: .�- � ' 99 Screening analysis model scenario results for 2027 Canby � Il ` 1-5 and I-20Tall Projects August 18, 2020 131 -• . Local Rerouting Near 1 - 205 Beaverton 1 sg Milwaukie H� Ha, y L � L ',�= Valleley Change Relative Alt 1 Alt 3 Alt 4 Alt 5 c � to 2027 Baseline Tigard Lake Borland Rd east of +90 to +90 to Oswego Stafford Rd -40 to -50% +100% +30 to +40% +100% 1:we0ria"dP. 43 Gladstone Borland Rd east of -10 to -20% <+2% -5 to -10% +5 to +10% Tualatin v SW 65th Ave Sherwood Stia� West �� Linn Screening analysis model scenario results for 2027 Oregon City Wilnuill Can �I i a I Model results do not show potential for vehicle miles traveled r j ` i—5 and i—20n 5 Toll Projects increase in Tualatin or Wilsonville. Local Reroutingin Oregon City Change Relative P� • P �r�PA to 2027 Baseliner 94 ' eau � OR 99E Oregon Cit West Linn �o� ■ g y +20 to +30% +20 to +30% +10 to +20% -5 to -10% ,�°' ' South Boundary 435 ■ �a r ■ Oregon City Arch o 0 0 0 Bridge +80 to +90% +30 to +40% +30 to +40% +20 to +30% as �'1 g ■ Oregon City ' Downtown Oregon +80 to +90% +40 to +50% +30 to +40% +10 to +20% ��J� •� % City Screenline t o � 5 North Oregon City a o 0 0 +5 to +10% +2 to +5% +30 to +40% +20 to +30% �a e Screenline s� OR 213 south of 1-205 -5 to -10% -5 to -10% -5 to -10% +5 to +10% Interchange • � Screening analysis model scenario results for 2027 99� e S-10% total vehicle miles traveled increase on I-5 and 1'-205 Toll Projects opartman! non-freeways citywide. of A^$portslon August 18, 2020 1 33 • Local in West Linn Change Relative to Alt 1 Alt 3 Alt 4 Alt 5 N Lake 2027 Baseline swego 1 F Salamo Rd east of 10th +30 to St +40t -40 to-50% -10 to -20% -30 to -40% Willamette Falls Dr east +90 to +10 to 99 of 10th St -10 to -20% -40 to-50% +100% +20% l eds. OR 43 south of _ Glenmorrie Dr -10 to -20% +2 to+5% +2 to+5% <+2% 43 9 Gladstone Willamette Falls Dr east +2 to +5% -5 to-10% +50 to+60% +10 to of A St +20% West East West Linn - — "'°°rid 213 �` East e -20 to -30% -10 to-20% -5 to -10% -10 to 20% %se r � West Linn Sunset Ave west of - Willamette Falls Dr <+2% -5 to-10% -5 to -10% -10 to -20% ---- �� Or n (over I-205) A -- Rosemont Rd north of +10 to Santa Anita Dr -40 to -50% +20% +10 to+20% +5 to +10% - P Screening analysis model scenario results for 2027 P t ` ..}} Citywide vehicle miles traveled change on non-freeways varies. I- CxrZ[ I-2o Toll Projects Potential decrease in Alternatives 1 and 2. oprtman! J Alternatives 4 could increase by—10-15/. ofTrr"nsp°rt'"°n August 18, 2020 1 34 www.OregonTolling.org r;� t ReroutingAnalysis Approach ( Additional Rerouting fTolls ) Stages of Analysis Level . Detail Feasibility Analysis Identify potentially impacted routes Screening Identify potential scale of impact at key locations during peak, off-peak, and daily Environmental Assessment Identify impacts to study intersections during peak hours and any needed mitigations to meet mobility standards • Peak period congestion effects will be part of the environmental analysis • Recognize and demonstrate that rerouting exists today e t I-5yT i ooll Projects rA on August 18, De artmonf or rarrspvrtativn t t 0202 - Performance Comparison Summary Transportation Worse outcomes than Average or typical Average or typical Better outcomes than other alternatives outcomes among outcomes among other alternatives System Demand alternatives alternatives Average or typical Average or typical -205 Traffic outcomes among outcomes among Worse outcomes than Better outcomes than other alternatives other alternatives alternatives alternatives Average or typical Average or typical Average or typical Average or typical Diversion Effects outcomes among outcomes among outcomes among outcomes among alternatives alternatives alternatives alternatives Worse outcomes than Better outcomes than Substantially Better Average or typical Cost and Revenue other alternatives other alternatives outcomes than other outcomes among alternatives alternatives Implementation and Average or typical Substantially Better Better outcomes than Substantially Worse outcomes among outcomes than other other alternatives outcomes than other Operations alternatives alternatives alternatives e I-5 and I 7 o5 Toll Projects r on De artm.nf August 18, or rarrspvrtativn t t 2020 136 - Initial Recommendations for Further Study Category Transportation Worse outcomes than Average or typical Average or typical getter outcomes than System Demand other alternatives o ng o ng of Iter es aa,.:I IICIL IV, ILLI IIdLIVL Average or typical Average or typica 1-205 Traffic outcomes among outcomes among orse Bett es than alternatives -��- --� -- other d,," „u other a ernatives Advance Advance -.w Average or typical Average or typical Diversion Effects outcomes among to NEPA to NEPA outcomes among alternatives a!ternatives Worse oul-comes than Average or typical Cost and Revenue other alternatives outcomes among alternatives Average or typical Subs etter getter outcomes than PV Substantially Worse Implementation and outcomes among outcomes than other outcomes than other Operations alternatives alternatives other alternatives alternatives ��.. Refine toll schedule assumptions to improve regional outcomes e I-5 and 1-205 Toll projects r�on De artm.nf August 18, or rarrspvrtativn t t 2020 - I a s Next . LUCI N DA BROUSSARD, ODOT e I-5 and i,T -205 Toll Projects r�on De artmonf August or ranspvrtativn t t i 2020 1 38 � t � Upcoming Activities August Summer 2020 Begin formal Environmental Review and Briefings with Boards, Councils 3 Comment Period for 1-205 and Committees • Online survey, online open house, webinars, discussion groups 13 Oregon Transportation Commission TBD In-person Outreach Events e I-5 and i,T -205 Toll Projects r�on De artmonf August or rarrspvrtativn t t i 2020 � t � Haveyoursay • Online open house and online survey (English and Spanish): • www.OregonTolling.or • Webinars: �� . • August 12: Noon-fpm - p „1 F ' u • August 18: 4-5 pmY 53 • August 20: 6:30-7:30 pm ` • Submit comments: 9 • Email: oregontolling@odot.state.or.us H • Voicemail: 503-837-3536 e I- and I-2oToll Pf o]ect✓ rA on De artmont August 18, or rarrspvrtativn t t 2020 140 -•o Contact Lucinda Broussard, Toll Program Director (ODOT) Lucinda.Broussard@odot.state.or.us 503.731.4980 Heather Wills, Consultant Team Project Manager (WSP) Heather.Wills@wsp.com 503.731.4340 Mat Dolata, Alternatives Analysis Lead (WSP) Mat.Dolata@wsp.com 503.417.9364 e I-5 and i,T -205 Toll Projects T..."REE-z-,zltation t t August 18, 2020 - AIS-4371 6. Workshop Meeting Meeting Date: 08/18/2020 Length (in minutes): 30 Minutes Agenda Title: City Center Futures Project Update Prepared For: Sean Farrelly Submitted By: Carol Krager, Central Services Item Type: Update, Discussion, Meeting Type: Town Center Direct Staff Development Agency Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Presentation on the City Center Futures TIF District plan analysis. STAFF RECOMMENDATION / ACTION REQUEST The Board of the TCDA is requested to provide feedback on increasing the maximum indebtedness of the City Center TIF District through a substantial amendment, requiring voter approval. KEY FACTS AND INFORMATION SUMMARY The City Center Urban Renewal Plan (CCURP) was adopted in 2006 with an active period of 20 years specified in the plan. After FY 2026, future debt cannot be incurred, thus the CCURP wouldn't be able to undertake new projects. However, the tax increment revenue (TIF) would continue to be collected until the existing debt is retired. The maximum indebtedness to undertake plan projects is $22M. As the district approaches the final six years of its planned duration, it has used roughly $10.4M of the approved maximum indebtedness. The CCURP was amended in 2017 to extend the district boundary, but no changes were made to the plan duration nor the maximum indebtedness. The pace of private sector development and TIF generation in the district have been slower than expected due to the deep recession soon after the plan adoption. The CCURP lists TIF eligible projects in eight categories: •Street Improvements •Streetscape Improvements •Bike/Pedestrian Facilities •Public Space •Public Facilities •Planning and Development Assistance •Property Acquisition •Property Disposition Of the 32 named infrastructure projects, 14 have been completed or are in various stages of planning. These include the Main Street and Burnham Street improvements, Universal Plaza, Rotary Plaza, and public restrooms. Only a handful of new infrastructure projects could be completed with the remaining authorized TIF, and that assumes additional funding sources (grants, SDC's, etc.). For example, $2.8 million has been allocated for Street/Streetscape and Pedestrian/Bike improvement projects, $1 million of which has been slated for Main Street Green Street Phase 2. This leaves limited funding available for other street related projects, which are usually expensive. In addition, the Town Center Developemnt Agency (ICDA) has been able to provide development assistance to one mixed-use project (Attwell off Main). More transit-oriented development and affordable housing is critical for the Downtown to develop as envisioned, so additional funding would enable the Agency to incentivize more projects. Goal 2 of the Tigard City Council for 2019-21 is "Invest and connect key areas of the city to promote economic growth and community vitality." Strategy 2.2 under this goal is to "Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment." Among the tasks to implement this strategy are: • Cultivate more relationships with future developers that share our multigenerational transit-oriented development vision. • Create an inventory of sites with high potential for transit-oriented housing redevelopment. •Evaluate the size and scope of the City Center Urban Renewal Plan to determine whether tax increment resources in the downtown are sufficient to meet council objectives. Prepare recommendations regarding the City Center urban renewal area's possible continuation. •Update the 2007 Leland report to accelerate downtown redevelopment, focusing on leverage possibilities from SW Corridor and other active transportation investments. This Council goal is being advanced through the City Center Futures Project with the help of consultants Johnson Economics and SERA Architects. The project consists of three parts: • City Center Urban Renewal (TIF District) Plan Analysis •Redevelopment Action Plan •Downtown Vision Update Johnson Economics' first task was the City Center Urban Renewal Plan Analysis. The firm investigated three options for the potential continuation of the district beyond 2027: Option 1: Increase the maximum indebtedness within the current District This approach would entail making a substantial amendment to the Plan in order to increase the maximum indebtedness. This will allow the District to take on additional debt over the life of the Plan to accomplish an expanded project list. Option 2: Close the existing District early and create a new larger TIF District This approach would require closing down activities of the District under the current Plan, as soon as practicable. A new larger district would then be adopted with higher assessed property value, long-term TIF revenue potential, maximum indebtedness, and budget for urban renewal projects. Option 3: Create a new TIF District after District expiration in 2027 This approach would continue the activities of the District under the current Plan until its end date in 2027. A new larger district would then be adopted with higher assessed property value, long-term TIF revenue potential, maximum indebtedness, and budget for urban renewal projects. After considering the status of the current district debt, remaining projects, and the Oregon state framework for urban renewal,Johnson Economics is recommending the TCDA pursue Option 1: extending the current TIF District with an increased maximum indebtedness. The biggest benefit to this option is that the current district is building increment (i.e. revenue capacity) on a comparatively low frozen tax base. This option therefore has a large advantage over a hypothetical new district that would require many years to build comparable TIF revenue due to a starting tax base that would be much higher than what the current district enjoys. The increase in maximum indebtedness would be a substantial amendment to the CCURP, requiring voter approval. Under Oregon statutes, an existing TIF District's maximum indebtedness can be increased up to 20 percent of its maximum indebtedness. In the City Center's case, this would be approximately $6.65 million ($4.4M (20% of$22M), plus 3% annual inflation since 2006). This would allow a total maximum debt of$28.65M after the amendment. With a $6.65 million increase, it would be feasible to fund more plan projects. Potentially, a modest number of new projects could be added, such as contribution to a new public parking garage, and anti-displacement investments. Alternatively, the 20% limit may be exceeded with the concurrence of taxing districts representing at least 75% of the permanent tax rate in the district. This would expand the number of CCURP projects that could be completed. In addition, a number of new street projects (including new streets called for in the Downtown Connectivity Plan) and more development assistance incentives for mixed use and affordable housing could be funded. The City Center Futures project includes a Redevelopment Action Plan that will identify priority TIF projects — both in the Plan, and potential new ones. This will assist in developing a list of projects with order of magnitude costs that will guide the sizing of the potential increase in maximum indebtedness. The Town Center Advisory Commission was briefed on this recommendation at their June meeting. If the Board is in accord with the recommendation, a Substantial Amendment plan and financial analysis could be prepared in preparation for going to the voters in the May or November elections of 2021. Staff would seek further direction from the board on the timing of such a measure at a future board meeting later this year. OTHER ALTERNATIVES The Board could direct staff to investigate another option. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS 2019-2021 Tigard City Council Goals Strategy 2.2 Continue to make Downtown Tigard a place people want to be by making substantial progress on projects that attract new residential and business investment: Evaluate the size and scope of the City Center Urban Renewal Plan to determine whether tax increment resources in the downtown are sufficient to meet council objectives. Prepare recommendations regarding the City Center urban renewal area's possible continuation. City Center Urban Renewal Plan Tigard Comprehensive Plan Special Planning Areas- Downtown Goal 15.2 Facilitate the development of an urban village. Tigard Strategic Plan Goal 2: Ensure development advances the vision. DATES OF PREVIOUS CONSIDERATION This is the first Board meeting the project will be discussed. Fiscal Impact Cost: amount TBD Budgeted (yes or no): no Where Budgeted (department/program):TCDA Additional Fiscal Notes: The impact to the City of Tigard general fund would be about 40% of the amount of the increased maximum indebtedness. A 20% increase in maximum indebtedness would have an impact on Tigard's general fund of approximately $2.6M beyond what has been authorized in the original plan. A larger increase in maximum indebtedness would have a commensurately larger impact. City Futures Project Sean Farrelly, Redevelopment Project Manager Brendan Buckley, Johnson Economics City of Tigard Town Center Development Agency Board August 18, 2020 . 1� CITY CENTER FUTURES PROJECT • Addresses Council Goal #2 for FY19-21 • Three parts o City Center TIF District Plan Analysis o Redevelopment Action Plan o Downtown Vision Update • District is in its last 6 years, it has used roughly $10.4M of $22M maximum indebtedness TIGARD a _ �# � � �� try«►~ {' '� �� '� CITY CENTER • � TIF DISTRICT FUTURE OPTIONS �,a OPTIONS ANALYZED Option 1 : Increase the max. indebtedness, duration (Current District) Option 2 : Close District early, and create a new larger TIF District Option 3 : Create a new TIF District after District expiration in 2027 IEZ� III ff '' MIMI EN M-40 - L �IIiti1l�lEli�Mlllil�l�lllNiE::.:. _ ■1 i - -- mss - g F #�A�ii '9Y��,�� .�5 �a.�� 2��1 � �x111 k�'` ��'�E�•'��sf 5� f - r Washington Square NW Expansion Employment Corridor Area ' NW Expansion Area E ti r.l 1 Triangle URA 1 CC URA '! Hwy99 Commercial A Corridor Area SW Expansion C ► B Vi Industrial/ c' Residential Area Hunziker Area S Expansion 1 SE Expansion CONSIDERATIONS � � : r„ ., Limits on total size and assessed value ( 15 /) t i h • Boundary cant be expanded under current Plan Maximum debt capacity can be extended 20 / � I :•s•., li�rC��lip • A l l options require i re vote r approval I p q p p l YY I i Z�a RECOMMENDED APPROACH OPTION 1 • Stronger TIF revenue potential; low baseline • Increase the max. indebtedness. 20% or concurrence. • Increase Plan duration and update project list. • Substantial amendment to Plan requires voter approval WHY INCREASE MAXIMUM INDEBTEDNESS? • With additional resources more plan projects could be undertaken • New projects could be added, including streets • Additional TOD and affordable housing developer assistance � �►L TVF Op r ` X46 w + ORE. 'F,30*4 111.WOr .00 N\ ... .� :.. �� Questions ? 1 ..,� �,, ,� r' .+■ 44 lb AIS-4352 7. Workshop Meeting Meeting Date: 08/18/2020 Length (in minutes): 30 Minutes Agenda Title: Receive Parks Master Plan Update Prepared For: Brian Rager, Public Works Submitted By: Marissa Grass, Public Works Item Type: Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Receive Parks Master Plan update. STAFF RECOMMENDATION / ACTION REQUEST This is an update for Council and no action is required. KEY FACTS AND INFORMATION SUMMARY Background The City of Tigard is updating the Parks and Recreation Master Plan which was last updated in 2009. The updated plan will address and incorporate the many significant changes over the past ten years that pertain to Parks and Recreation services. These changes include: The Parks Bond and a significant increase in parks acreage Over 100 acres of park land has been added since 2009, aided by the passage of the 2010 Parks Bond. The 17 million dollar Bond and was combined with over 6 million dollars in grants and other contributions funding the purchase of 8 new parks, the development of 6 parks and adding needed infrastructure to Summerlake Park.The Tigard park system now includes 270 acres of developed parks (+79 acres from 2009), and 234 acres of natural areas (+44 acres from 2009). A new Recreation Program In 2014, the City initiated a Recreation Program Study to consider the role that City of Tigard should play in providing recreation programming and services (e.g., classes, events, sports, recreation information). This included identifying community programming priorities and discussing potential sustainable levels of investment in future recreation services. The City has implemented the recommendations of this plan, establishing a program guide, working with contract service providers, and creating a well-attended set of community events. The Parks and Recreation Master Plan will integrate recreation activities into the forward-looking plan for the first time, making sure that parks and facilities in the system serve the recreational needs of the community. Planning for city parks The City has also completed concept master plans, providing guidance for the details of construction or improvement to individual parks, for most of the significant park sites in the system. At their simplest, these are conceptual designs that indicate the location of features, pathways and supporting infrastructure. More detailed master plans explore the physical, historical and community context and those get produced when the City is moving toward design and construction. The Parks and Recreation Master Plan can help prioritize implementation of incomplete or future parks and identify where older concept master plans need revisiting. Growth and changing demographics New residents bring new ideas, experiences and expectations. Increasing diversity magnifies these changes. While the community is still largely single family residential, as a significantly higher percentage of Tigard residents move into multifamily housing without private yards, parks will serve as both community gathering places and community member's backyards. As new areas of Tigard are developed utilizing current park standards, equity across the entire parks system can become skewed. The Parks and Recreation Master Plan can help to identify methods to maintain equity across the system and respond to the differing needs of new high density development and older less park-rich neighborhoods. A new funding source —The Parks and Recreation Fee In FY 2016, the city council voted to create this new fee that has helped fund park and recreation services. A sizeable portion of program funding continues to come from the City's General Fund and the council desires to discuss future funding of the program in the fall of 2020. Key Milestones Milestone Status Park Condition Assessment COMPLETE State of Tigard Parks&Recreation Summary Report DRAFT 10-minute walk analysis COMPLETE Opportunities and gaps analysis INPROCESS Recreation Needs Summary Report OCTOBER 2020 Recommendations and prioritization NOVEMBER 2020 Staff/Funding needs and strategies DECEMBER 2020 Parks and Recreation Program Organizational DECEMBER Assessment 2020 Public Draft Plan FEBRUARY 2020 OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS This project will update and replace the Parks System Master Plan and Recreation Program Study. DATES OF PREVIOUS COUNCIL CONSIDERATION Council has not been briefed previously on this project. Attachments Parks and Recreation Plan PowerPoint Presentation Planning the Future of Parks R Recreation TIGARD Parks & Recreation Plan Update Process Public Engagement and Outreach Spring — Winter 2021 System Gap Analysis Recommendations Staffing, Inventory & Needs Assessment & Prioritization Funding & & Analysis Fall 2020 Action Plan Fall 2019 - Winter —Summer Winter 2020 2020 Fa I 12020 Master Plan and Adoption Process Winter 2021 Scope & Schedule Updates / COVID- 1 9 Additional resources for adapting the public engagement plan and activities. 1 Updated Recreation 5-Year Plan Staffing and organizational chart State of Tigard Parks & Recreation Tigard Today 147% of Tigard 's residents are under 18 or over 55 UNDER 5 65&OVER ............ YEARS ......••••• 5-19 YEARS 55-64 YEARS ........... 0 . F. L F 35-54 YEARS •...........20-34 YEARS �y 0 0 Q 7,590 OT 17 YEARS&YOUNGER 65 YEARS&OVER 21 % 14 /0 Tigard Today / Over 3 ,000 households ( 15%) live on less than $25, 000 per year / Over 7 , 000 households (34%) make over $ 100 , 000 HOUSEHOLD INC6M�E�--� $200,000 08 LESS THAN MORE $25.000 $150,000 TO ........... $199,999 .... $25.000 TO $34,999 1 • . $100,000 TO ........... 1 $149,999 1 ' • 1 . 1 1 1. $75,000 TO $35,000 TO $99.999...... $49,999 •........... $50.000 TO $74,999 Tigard Today SOME OTHER TWO OR MORE RACE """"'RACES AMERICAN INDIAN.,,,, ------WHITE AND ALASKA NATIVE ASIAN-----------. NATIVE HAWAIIAN AND THER PACIFIC ISLANDER i BLACK OR 1,002 AFRICAN AMERICAN 339 '3,918 182 1.119 ■2,800 FOREIGNETHNICITY BORN POPULATION ( ) Im, m 19 HISPANIC OR LATINO NOT HISPANIC OR LATINO NATIVE FOREIGN BORN 11 % 89% 86% 14% Tigard Parks & Recreation 2020 / 270 acres of - - r� developed parks y..,, I �—• Senn Park � (+79 acres from -- - - rnnPark E.5 ogle dP k �L I i -I`'- hagan'Paark 2009) -' Su k -�. stere -� Park Srree[ '��` i' Irk °o W Property I i aturePark� ` � f / 234 acres of w JL5 \ / Woods rk� [9rnmerical L;berty C h'o b'W—- 'I M Park -'Park �- Park _ Windmill LawIP�M.s, f ]]]��a,,,,,, Park Rsh Aren�Fi zr j� �1ack.Pa ... Main ppg Pack' - - _ r. I ai 5? Jim Grifli[h anal natural areas iia _ J Palk Ska ePad I T` fh.ier F. m P k} clot I 'l Ty3eE5.y Possai I`{ i SeAi k --i Properryll r Fnn Oog Park (+44 acres from I Creek Park i S e L '•C r P rk B II`ounraiCreek i �F`' Fbuse' Fields 2 0 0 9 N. YL.�_ _.,___ f Pfh flos�rak Tl Park+ I r Pdrk t+ /� I, t nlGt erl3bmh P—Park Park -� / 5 ears of -'-'- --Y -dwES ; Ear Mm.= y Orchard I ,I —'S,4i��1 � Heriuge Park *srolnaa Es 1 expanding Laslch recreation - -..__ Z-•-'-.•�! n„T9rtl H.5. " programming SJaadPNrye P - - New Parks / Over 100 acres of park land added since 2009 1 Well timed bond OF acquisition i 1 New developmentd' at River Terrace Park System Overview 3 kat 15 FENCED MILES OF OFF-LEASH SHELTERS AND TRAIL DOG AREAS PICNIC AREAS do 40M t 234 Acres of (multiple stles) Sa■ 20 I fl 6 ACRESServing Parks 0 59 acres) ' PLAYGROUNDS FSKATEPARK All 7 Tn 3 SPURTS FIELDS COMMUNITY GARDENS 2 5 TENNIS COURTS BASKETBALL COURTS Recreation Trends Explored / Social activities and community , involvement / Demographic changes / Health and wellness � . - / Activating public spaces / Multi-use and dynamic parks - - / Programs and activities / Park land in developed areas / Demand for trail-based activities ' . / COVID-19 Response Featured Trend : Programs and Activities Cities are getting more out of their parks and public spaces by providing programming. • Enhances community benefits of parks and recreation • Increases participation among underserved groups • Provides essential services to vulnerable populations • Activates public spaces Featured Trend : COVID-19 Response / Key Considerations : Increase in demand for parks, trails and open spaces .; = } 9x Decrease inro ram and facility .a p g Y rental revenues Outdoors, green spaces and physical activity all demonstrated to reduce stress and improve mental health CDC recommends keeping public park facilities open given V�: the homeless population'sLL - � reliance onp ublic restrooms 10 -Minute Walk Analysis 10-Minute Walk Analysis 1 "Every American ___ _ should be within a ' - I 10-minute walk of a quality park / Tigard uses this - il:-• t n r ! - - s a dad i , / Areas meeting i i i.---—• this standard - r zL indicated in blue _ aaarM1 + -•--- I __ II 10-Minute Walk Analysis 1 Areas within a I 10-minute walk ---- _ .,� � I j t of a major trail ` ` 11 IL system -- - -_ ;L7 indicated in light ....... s blue V�J I - ! I � � I 10-Minute Walk Analysis / Demographics Primarily employment area;not included in - 10minute walkanalysis �� i .fff i and housin �� Torg - ` 1 ;' �� i types for 12 10 identified areas _�;aM -RON. f :irk, outside of 10- moi % ' ` � O i minute walk +�+ / Potential to guide ;:;� - ' � r� �t� . decision-making - � r. .tet around Uodevelopedportionof i — , RiverTenaceisno[ t `� � � �E ' .. _ included inthis analysis ./>R _ � •' 'r--- --�\ - Primarilyemployment investments _ ! area;not included in i - •S.L� tJ' to-minute walk analysis r Phase 1 : Community Engagement Activities Engagement Activities / Plan to Play: Opportunities ; ,- . Survey August 2019 — January 2020 - • / Intercept Dot ExerciseOW August 2019 .: ,,. . • , / Stakeholder Interviews •• May2020 ' / Focus Groupsice : March 2020 :y / Map-Based Questionnaire Live Now! �y ryVILLE https://bit. ly/tigard parksand re creation What We Have Heard / Being surrounded by nature; walking/running/biking on trails is important / High use of trails, community parks, and nature / Desire for connected trails, unique play experiences, parks within walking distance and access to nature / Capacity and cost are constraints on the number of youth involved in sports 1 Equitable access for all abilities, ages and backgrounds is important in Tigard 1 Focus on activating park sites and supporting community- driven efforts / The city has done a lot with existing resources, needs additional funding to continue building and maintaining the system Opportunities & Challenges / Opportunities / Challenges Existing land and facilities Serving Tigard equitably / Evolving/growing recreation Filling gaps in built community options / Funding a growing system / Complete and link trail systems � Connecting neighborhoods Tigard Triangle renewal Sustaining system in recession COVID-19 and close to home recreation S5 t f lb ■ � y t r 4 i 5 J 'be { ! r • y - ,'•y.iii * #R# + # : + T