City Council Minutes - 08/11/2020 of Ti acrd
Tigard City Council Meeting Minutes
TIGARDAugust 11, 2020
1. STUDY SESSION
A. COUNCIL LIAISON REPORTS
• Councilor Lueb had no reports since Council's last liaison report.
• Councilor Newton shared that the Youth Advisory Council elected a treasurer and the
Community Development Block Grant (CDBG) group would be meeting later that week
to discuss funding priorities.
• Councilor Anderson met with property owners regarding issues with the location of the
Tigard Farmers Market, along with City Manager Wine and Tigard Chamber of
Commerce CEO Debi Mollahan. A resolution was reached, and the market will move
back further into the plaza to meet COVID requirements. He said there were no reports
from the Regional Water Consortium and commented on the resignation of Mayor
Axelrod in West Linn.
• Youth Councilor Calderon reported that the Tigard Youth Advisory Council (TYAC) is
looking into online, socially distanced community service opportunities. The TYAC is
supportive of the Transformation Commission and didn't have any specific concerns.
Mayor Snider suggested the group Packed with Pride and Calderon confirmed they were
in talks with them.
• Council President Goodhouse suggested TYAC look into partnering with the Family
Promise Center. He reported on several meetings and projects,including:
o Willamette Intake Facility project is moving forward,
o Washington County Board debating whether to endorse Metro's "Get Moving"
Transportation measure,
o National League of Cities (NLC) equity summit later in the week,
o Leadership Tigard graduation,
o A presentation Senior Transportation Planner Dave Roth gave to an NLC
subcommittee on the City's Streets for People Program,
o Tigard Transportation Advisory Committee (TTAC) is reaching out to local agencies
for support in resolving concerns about the Hall Boulevard Station of the SW
Corridor project, and
o Tigard Farmers Market issues.
• Mayor Snider discussed the Metro "Get Moving"Transportation measure and whether
the Council wishes to support the measure or issue an official endorsement. He noted
that the funding mechanism Metro has chosen is raising significant concerns from local
governments,non-profit organizations and businesses.
Key points discussed by Council included:
o Councilor Newton has concerns and specific questions regarding the amount to be
levied.
o Council President Goodhouse expressed that Metro Council is out of touch and are
not listening to the true concerns of the business community. He said he did not
think they were prepared for opposition since their measures always pass.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14
o There was discussion about a new Hall Boulevard Station design that was submitted
to TriMet in June and acknowledgement that TriMet is reviewing those design
revisions.
o Councilor Anderson says TriMet is aware of Tigard's feelings about the SW Corridor
and the concerns surrounding Hall Boulevard Station. He said polling led the Metro
Council to decide on a payroll tax, since other local agencies are pursuing registration
fees and increased gas taxes. Councilor Anderson highlighted it would be a high tax.
o Youth Councilor Calderon said he is not very knowledgeable on this topic and
Councilor Anderson offered to provide him with a detailed briefing.
o Councilor Lueb expressed serious concerns about the funding structure as well as the
Hall Boulevard Station. She said she was on the fence and they should wait until
there is more information about the final funding mechanism.
o Mayor Snider added the Council could support the measure and not the funding
mechanism.
o Council President Goodhouse said he thought the Council should send a message to
Metro that they don't agree with the funding mechanism.
o Mayor Snider said he has already made offline comments to Metro Council President
Lynn Peterson regarding Tigard's concerns about the Hall Boulevard Station and the
funding mechanism in the measure. He said they did not seek out any creative
solutions for funding the measure.
o Councilor Newton suggested Metro should spread the funding out across a gas tax, a
registration fee, or something similar to make the measure more palatable.
o Mayor Snider announced there was not consensus on sending an official letter to
Metro on this topic. The decision was to let it he and see what happens in the
coming weeks.
Mayor Snider reported that the most recent state legislative session was primarily budget
and COVID-19 focused,with other issues being punted to a future session.
Mayor Snider highlighted that certain individuals have been challenging the city's
statements about systemic racism in Tigard and the need for the Transformation
Commission. He said he was struck that people do not understand what racism is and do
not think systemic racism exists in Tigard. Mayor Snider suggested some reading and
video materials that he found particularly informative. He plans to continue reaching out
to those people to engage in a dialogue.
He shared a story of a recent instance of racism in the community and suggested
partnering to do a storytelling session on racism. Every Council member agreed that
would be helpful and interesting.
2. BUSINESS MEETING
A. At 7:30 p.m. Mayor Snider called the meeting to order.
B. Deputy City Recorder Patton called the roll.
Present Absent
Councilor Anderson ✓
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14
Mayor Snider ✓
Youth Councilor Calderon ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
C. Mayor Snider invited everyone to mute themselves and join him in the Pledge of Allegiance.
D. Call to Council and Staff for Non-Agenda Items —None.
2. PUBLIC COMMENT
Mayor Snider announced that written public comments were due by 4:30 p.m. and call in
questions will be taken via telephone for agenda items 3.E. Phone-1n Public Comment, and
6. Informational Public Hearing: City Manager Recruitment Process. The public may call in to
get in the queue. The call-in number, 503-966-4101,is now posted on the screen.
A. Follow up to previous public comment—None.
B. Update from Chief McAlpine—
Police Chief Kathy McAlpine presented the July 2020 Strategic Dashboard, featuring a new
layout. Highlights of her report included:
• July is the first month to outpace calls year-over-year from 2019 since the pandemic
began.
• There are a lot of resources going to repeat callers with mental health and
houselessness challenges.
• Under photo enforcement, red light cameras are now issuing intersectional speed
citations.There have been 800 incidents recorded this month that police officers
have to review.
• Levy updates are included with budget tracking of levy funds and snapshots of
progress month to month.
• They are hiring several additional officers currently and hope to increase officer
presence to all five districts in the city.
• A new police transparency page has been added,which will include the monthly
strategic dashboards presented to Council and years of data on police stops and use
of force. She highlighted a video response the city produced regarding the Tigard
Police response to the George Floyd incident.
Mayor Snider called attention to the volume of speed violations occurring on Highway 99W
at SW 72"Ave. He noted there had been three pedestrian deaths in the area over the past
five years. Police Chief McAlpine said the highest speed recorded there was 74 mph in the
35 mph zone.
Council President Goodhouse asked the average violation speed and she said the average
violation was above the speed limit by 14-15 mph.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14
C. Tigard Area Chamber Update—
Jessica Love, Community and Membership Engagement with the Tigard Area Chamber of
Commerce congratulated the Leadership Tigard Class of 2020 and said they are now
accepting applications for the class of 2020-21. She highlighted several upcoming Chamber
of Commerce events:
• "Tele-work,Tele-school,Tele-what?" on August 19`' at 9:00 a.m.
• Eat Local Night on August 18' from 5:00 to 9:00 p.m.
• New free webinar series beginning in September with "Cash is King" on budget
planning and forecasting.
• Virtual Networking Event every Thursday at 8:00 a.m.
• Staycation Social Hour on August 27`'
• Tigard Farmers Market is halfway through the season.
• Artwalk is now an Art Scavenger Hunt at the end of August.
Ms. Love shared that there should be an announcement coming soon from the candidate
endorsement committee as well as Metro Council candidate endorsements. She announced
this year's high school scholarship recipients.
Mayor Snider said the Council would be hosting Good Morning Tigard on September 8`''.
D. Summary of Written Public Comment—None.
E. Phone-in Public Comment—None.
3. CONSENT AGENDA
The Mayor announced the Consent Agenda is used for routine items including receipt of council
meeting calendars, and approval of contracts or intergovernmental agreements. Information on
each item is available on the city's website in the packet for this meeting. These items may be
enacted in one motion without separate discussion. Council members may request that an item
be removed by motion for discussion and separate action.
A. CONSIDERATION OF AN INTERGOVERNMENTAL AGREEMENT FOR A
WATER INTERTIE FEASIBILITY STUDY WITH THE CITY OF BEAVERTON &
TUALATIN VALLEY WATER DISTRICT (TVWD)
Councilor Anderson made a motion to approve the Consent Agenda. Councilor Lueb seconded.
Mayor Snider asked Deputy Recorder Patton to conduct a roll call vote.
Yes No
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
The motion passed unanimously.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14
Mayor Snider announced that the City Council would convene as the Local Contract Review Board
for the next agenda item.
4. CONTRACT AWARD FOR TIER 1 & 2 INFORMATION TECHNOLOGY HELP DESK
SUPPORT TO BRIDGE TECH,LLC
Contracts and Purchasing Manager Moody provided the staff report,beginning with a review of
the Request for Proposals (RFP) process. From a total of three responses,Bridge Tech,LLC
was chosen as the highest scored proposal. IT Manager Nolop explained the services being
provided under the contract and the greater efficiencies achieved through contracting for these
services.
Chair Snider asked about the term of the contract in light of the total amount of$750,000. That
not-to-exceed amount covers a five-year term, specifically a three-year term with an option to
extend 2 additional years. The total averages out to $150,000 per year.
Director Newton asked about the computer support technical position slated to be eliminated.
She clarified that the position was currently budgeted but not filled, and Mr. Nolop confirmed.
Funds from that position allowed them to complete the proof of concept and will fund these
services into the future.
Director Goodhouse made a motion to approve the Contract Award for Tier 1 &2 IT Help
Desk Support to Bridge Tech,LLC. Director Newton seconded. Chair Snider asked Deputy
Recorder Patton to conduct a roll call vote.
Yes No
Director Anderson ✓
Chair Snider ✓
Director Goodhouse ✓
Director Newton ✓
Director Lueb ✓
The motion passed unanimously.
Mayor Snider announced the Board would reconvene as the City Council for the remainder of the
meeting.
6. INFORMATIONAL PUBLIC HEARING: CITY MANAGER RECRUITMENT PROCESS
A. Mayor Snider opened the public hearing.
B. Mayor Snider invited HR Director Bennett to provide the staff report. She explained that
City Manager Wine had provided notice not to renew her employment contract so they will
be embarking on a City Manager selection process. Ms. Bennett reviewed the requirements
and classification details for the position. She provided an overview of the scope of work for
a recruitment contracting firm.
C. Mayor Snider asked if there was any written public testimony received or phone-in public
testimony. There was none.
D. There was no response to public testimony.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 14
E. Mayor Snider closed the public hearing.
F. Council discussion of the City Manager Recruitment Process
Mayor Snider said there were three main areas he would like the Council to respond to: (1)
the level of Council involvement and whether to designate one or two Councilors to
represent the Council through the process, (2) whether to use an executive search firm, and
(3) potential appointment of an Interim City Manager.
• Councilor Anderson asked how recruitment firms have been employed by the city in the
past. The last time was to hire the Police Chief and this scope of work is in line with that
one, since both require a lot of community input. Ms. Bennett clarified the Library
Director and last two Assistant City Manager recruitments were done in house.
Councilor Anderson agreed it was important to use an executive search firm. He said he
supported an Interim City Manager and assumed Assistant City Manager Nyland would
step into that role.
• Councilor Newton agreed that a professional search firm would produce more targeted
outreach to the desired audience. She supported a City Councilor being engaged in the
entire the hiring process. She said she thought the timeline was long enough she would
support identifying someone to serve as Interim City Manager.
• Youth Councilor Calderon said he supported an Interim City Manager,having one or
two Councilors in the process.
• Councilor Lueb said she supported one or two members of Council being part of the
hiring process to keep the ball rolling and agreed there was a need for an executive
search firm.
• Council President Goodhouse was in support of employing an executive search firm,
involving a couple of City Councilors in the hiring process and appointing an Interim
City Manager.
Mayor Snider concluded that Council consensus was to pursue a contract with an executive
search firm for the City Manager hiring process and appointing an Interim City Manager.
There was also agreement that one or more Councilors should be engaged in the hiring
process and Mayor Snider identified Council President Goodhouse, Councilor Newton and
Youth Councilor Calderon as the participating Council members. Mayor Snider said he
supported an executive search firm, appointing an Interim City Manager.
7. DISCUSS COMMUNITY INPUT ON THE TRANSFORMATION COMMISSION
Assistant City Manager Nyland introduced Kent Wyatt, Communications Manager and Nicole
Hendrix, Senior Management Analyst to share a summary of the public feedback received
regarding the Transformation Commission. Communications Manager Wyatt provided
background on the body and how they pursued getting feedback from the public.
Senior Management Analyst Hendrix shared the infographic showing summary statistics for the
data received from the public regarding the Transformation Committee. Key highlights included:
• Staff received 132 feedback responses.
• 81 percent of respondents supported the creation of the Transformation Commission.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14
• Majority of responses were received through city website's webform.
Ms. Hendrix said two topic areas consistently arose,beginning with why the proposal did not
incorporate more city services, only police. Mayor Snider stated that problem is caused by the
name being shortened from "Public Safety Transformation Commission."Mayor Snider felt
changing the name was confusing the public,namely by removing the term public safety.
Councilor Newton recalled the idea originally came from Council,intending public services to be
only the first step in a larger process.
The second topic area was greater focus on the police budget,particularly transparency. Senior
Management Analyst Hendrix highlighted the newly launched Tigard Police transparency page
to help aid in that effort.
In terms of membership, comments reflected a desire to include more black,indigenous and
people of color representation in addition to broader representation with the county and
schools. There were also suggestions to let the community be involved in the selection of the
members on the commission. Ms. Hendrix reviewed several wording changes suggested by
respondents and the removal of a sentence they felt was inaccurate. The sentence was called
tone deaf and not true for all members of the Tigard community.
Communications Manager Wyatt concluded with staffs next steps. There is training occurring in
the Police department, staff have reached out to professional facilitators and are adding staff for
the Commission. Mr. Wyatt noted the public would like a caucus-style process for appointing
members.
Mayor Snider asked for questions only from the Council at this time. Youth Councilor Calderon
inquired about the timeline for hiring a facilitator and when staff thought the commission would
come together. Mayor Snider said that was one of the things staff are seeking input on. He
believed staff were asking for Council's thoughts on a potential start date of early 2021 and
Communications Manager Wyatt confirmed.
Councilor Anderson said there was input on tweaks to the wording in the proposal and whether
staff had a recommendation about what to change. Mayor Snider said he had a list of 30-40
points to cover and that would be included.
Mayor Snider stated he had collected comments submitted by the Committee for Community
Citizen Engagement (CCE),Tigard Police Officers'Association (TPOA) and the community
from all the responses received. He asked staff to track Council's decisions for each of these
points.
Mayor Snider introduced the CCE comments,which included:
• Whether Council should offer compensation for members'participation
o Youth Councilor Calderon asked if that would apply to only the 6 resident members.
Mayor Snider said that was up for discussion.
o Council President Goodhouse said he was in favor of paid daycare,meals or other
direct costs of participating but was concerned about compensation.
o Councilor Newton agreed to remove barriers and would not want it to cost members
financially to participate.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14
o Councilor Lueb was in support.
o Councilor Anderson was in support.
Determination: Consensus to pursue providing alternative compensation to members
to offset direct costs incurred, e.g. transportation, childcare, or meals.
• Use a caucus-style process for selecting members
o Councilor Lueb suggested a hybrid approach,where the community chooses the top
12 and Council could choose the final six members.
o Councilor Anderson was in support.
o Councilor Newton was in support of the approach.
Determination: Consensus to employ a hybrid approach to selecting the final members
of the commission in which the community will determine the top 12 candidates and
Council will make a final decision on the six appointments.
• Add a requirement or incentive for police officers to live within the city
o Councilor Newton said she had attended the CCE meeting and thought it was an
education item, but not necessarily a topic that needed to be part of this discussion.
Mayor Snider suggested Police Chief McAlpine publish information on the police
transparency page additional information on where officers live and why they make
choices to live where they do.
o Police Chief McAlpine said her only concern was disclosing the location of officers'
homes given the volatile climate at the moment. Mayor Snider agreed they could
reach a compromise with more generalized data,perhaps at the county level.
o Council President Goodhouse thought it would be a good opportunity to answer
those questions since they do come up.
Determination: Police Chief McAlpine will follow-up with information on the police
transparency webpage.
Mayor Snider then reviewed the TPOA suggestions,which included:
• Change the name of the commission to the Public Safety Advisory Committee
o Mayor Snider felt it made the charge of the group weaker and words matter.
o Council President Goodhouse expressed concern with changing the title of the body
again.
o Mayor Snider explained why he didn't feel like it was an advisory commission since
the body will direct the Police Chief and City Manager.
o Councilor Newton said the term advisory did not reflect the group's charge.
o Councilor Lueb favored the Public Safety Transformation Commission.
Determination: Do not change name of commission.
• Describe leadership structure for the commission
o Mayor Snider said staff and he could draft text for this section.
o No one on Council objected.
Determination: Add the requested language, to be drafted by Mayor Snider and staff.
• Add wording that their participation in the commission was not in lieu of collective
bargaining agreement terms
o Mayor Snider suggested adding that wording.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14
o No one on Council objected.
Determination: Add the requested language.
• Reduce youth participation on the commission given the serious nature
o Mayor Snider said he did not agree with this suggestion since 2/15 was not even
representative of the community demographically.
o Youth Councilor Calderon said he disagreed with suggestion and that age does not
determine knowledge on this topic and it's important to hear youth's perspective
since it is going to be their community.
o Council President Goodhouse said he did not oppose the youth representation, but
he thought that if there was a BSU (Black Student Union) representative there
should be representation for other groups at the high school.
o Mayor Snider said Youth Councilor Calderon was there to represent the entire
student body. He said he thought it would be tone deaf to not include the BSU
representative.
o Council President Goodhouse proposed the school selecting a representative.
o Councilor Newton praised Youth Councilor Calderon for making himself very
involved and accessible to the area youth and in the high school community.
o Councilor Lueb pointed out that the language says it can be a representative from the
BSU or their designee.
Determination: Do not change the amount of youth representation.
• Add wording that some topics will require bargaining
o Mayor Snider suggested adding that wording.
o No one on Council objected.
Determination: Add the requested language.
• Add "Recruit Training Evaluation Program (RTEP)" to the training section.
o Chief McAlpine said it was just an informational addition for the public's benefit.
She recommended adding the requested reference.
o No one on Council objected.
Determination: Add the requested language.
• Concern about biases in the department's psychiatric evaluation
o Mayor Snider asked Chief McAlpine how they know the psychiatric evaluation is free
of biases. She said she relies on their psychologists to not have biases in their
evaluation techniques. Chief McAlpine suggested they bring their psychologist in to
describe the psychological evaluation process to the commission.
o Chief McAlpine agreed to work with the City Manager and City Attorney to develop
language that addresses the bias issue raised by TPOA.
Determination: Add the requested language, to be drafted by the Police Chief, City
Manager and City Attorney.
• Concern with the stated topic area "police workforce that reflects the community" and
proposed to update the language to read"to maintain a police workforce reflective of the
Tigard community."
o Mayor Snider said it is not representative in terms of the Latinx community.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14
o Police Chief McAlpine responded that the concern was with trying to match the
department percentage to percentage instead of a generalized diversity goal.
o Councilor Lueb agreed with adding the term "maintain," to read "to maintain a
police workforce reflective of the community."
o No one on Council objected to this proposal.
Determination: Revise topic language to add the word "maintain."
• Clarification around using membership in an extremist or racist group as a condition of
employment and specifically who will determine what constitutes an extremist or racist
group.
o Mayor Snider asked Police Chief McAlpine if she could develop language on this
topic and she agreed.
o No one on Council objected.
Determination: Add the requested language, to be drafted by the Police Chief.
Mayor Snider then reviewed community input,including:
• Questions about the BIPOC training and whether there is a virtual way to complete ride-
alongs, etc.
o Councilor Newton acknowledged it was a concern but said she did not have a good
response about how to address these challenges.
o Councilor Anderson pointed out that in January COVID could be a non-issue or
could still be in play. He thought the training was important and needed to happen.
o Council President Goodhouse suggested some accommodations that could be made
and said that the training is valuable. He suggested community members could ride
with an officer of color if that made them feel more comfortable, for example.
o Councilor Lueb said she has gone on ride-alongs and recognizes how important
they are to educate citizens on the danger officers face. She said her experience may
not reflect that of other community members,however. She proposed police
officers and members of the commission be required to watch the two one-hour
videos and read the book.
o Council President Goodhouse suggested the community could help choose the
materials they require, and Mayor Snider agreed.
o Youth Councilor Calderon agreed members may be hesitant to do a ride-along and
he relates to that feeling,but said he understands there is not a good substitute for a
ride-along with an officer. He was supportive of allowing community members
choose to go with an officer of color, adding that allowing them to meet with the
officer beforehand would help build a relationship in advance.
Determination: Make accommodations to make community members comfortable with
the required training within reason.
• Add police budget accountability and transparency as a topic area
o Mayor Snider suggested adding the topic area.
o No one on Council objected.
Determination: Added "police budget accountability and transparency" as a topic area
for the commission.
• Remove the "no-incident" statement
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 1.3125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14
o Mayor Snider suggested they consider changing the language. He said it's true the
Tigard Police Department has not made national news,which is what that sentence
is supposed to communicate. However,he understands that how it is written is
contradictory to some people's personal experiences in Tigard. He invited creative
suggestions from the Council to correct the issue.
o Council President Goodhouse proposed adding the information the Mayor provided
as a disclaimer.
o Councilor Anderson suggested just taking the sentence out.
o Councilor Lueb concurred with removing the statement to recognize those who feel
they have had those experiences.
o Councilor Newton agreed to remove the statement to recognize those experiences.
o Mayor Snider said it was added from prior versions based on a suggestion from the
TPOA to distinguish themselves from the national narrative on bad policing. Mayor
Snider said he agreed it could be taken out.
o Youth Councilor Calderon agreed to remove the statement.
o Mayor Snider polled the Council and there were no objections to this removal.
Determination: Remove the sentence, "There have not been any incidents in Tigard
that look and feel like those documented in the national media."
• Request to add definitions of equity,lived experience implicit bias and racism.
o Mayor Snider suggested adding these definitions as requested.
o No one on Council objected.
Determination: Add definitions for the terms equity,lived experience implicit bias and
racism.
• Broaden the scope beyond public safety
o Mayor Snider suggested staff beef up the section that states "The city commission
will be just one part of the city's anti-racism action plan." He added this is what
they're doing to address public safety as a first step,but other issues will be
addressed and are being worked on.
o No one on Council objected.
Determination: Staff to add language regarding the focus on public safety as one step
of a larger process.
• Increased BIPOC representation
o Mayor Snider said the group is already at a maximum, so to add members they would
need to remove other slots.
o Youth Councilor Calderon agreed BIPOC representation is important, especially
since the next Youth Councilor and BSU designee could not be people of color. He
did not think they could add additional members but said members should be
hearing from and reaching out to BIPOC members of the community regularly.
o Councilor Lueb said she thought that they had the right direction and verbiage in the
proposal to communicate their goal is diverse participation.
o Councilor Anderson agreed with keeping the wording as is since it is framed nicely.
He supported members being"Tigard only."
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 1.3125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 14
o Council President Goodhouse said he agreed to make it Tigard only. He hoped the
public comment portion of the meetings would allow for greater participation by
members of the local BIPOC community.
o Councilor Newton concurred with previous comments and the importance of the
public being able to weigh in through public comment.
o Mayor Snider proposed keeping the structure and representation the same but
directing staff to add a section about public input so it is clear there is an expectation
the commission will have a structured time to accept public comment.
o No one on Council objected.
Determination: Staff to add a section describing expectations for the commission to
receive public input.
• Questions about the participation of the City Attorney and Municipal Court Judge and
whether to include a public defender
o Council President Goodhouse said he thought it would be good to have that
perspective.
o Councilor Lueb thought the City Attorney was there to ensure the city is not
breaking any laws and pointed out the City Attorney is not a prosecutor. She did not
support adding a commission member.
o Councilor Anderson said they could bring in a public defender as a guest speaker,
but they would not be required as a voting member.
o City Attorney Rihala said she agreed her role would not be as a city prosecutor but as
a factual,neutral contributor.
o Council agreed not to add this position.
Determination: Do not add a public defender to the commission membership.
• Using Reimagine Oregon topics as a blueprint for topic areas
o Mayor Snider asked staff to look at the topics and add ones that are not covered in
the current proposal.
Determination: The City Manager and City Attorney will review and add topics that are
absent from the topic areas list.
• Educational campaign on racism in Tigard
o Council President Goodhouse reiterated that education is the most important
component to let people know what racism is and that it exists in Tigard. He asked
for an intense communication series covering a variety of related topics for the
community. Mayor Snider clarified that he was proposing a major public education
campaign between now and when the commission gets started about life in Tigard in
the BIPOC community.
o Council agreed.
Determination: Staff to add a major educational campaign on racism in Tigard to the
proposal.
• Include participation expectations for members
o Councilor Lueb suggested more logistical details be included in the proposal,
particularly regarding expectations for participation.
o Council agreed.
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 1.3125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14
Determination: Add this language to the proposal.
• Alternate commission members
o Council President Goodhouse proposed adding alternate members in case someone
gets sick or moves away.
o Mayor Snider said that was an excellent idea and proposed the public caucus select
16 total members, from which the Council will select eight—two of which would be
alternates.
o Council agreed.
Determination: Ask the caucus to select 16 total members from the applicants, from
which the Council will select eight members to be appointed to the commission, two of
which would be alternates.
Youth Councilor Calderon pointed out his term would be expiring in July 2021. Mayor Snider
said he thought that he and the BSU designee would be on the commission for the long haul,
unless they refused. Mr. Calderon said that it may be a concern if the BSU designee is a Senior
this year. Mayor Snider suggested that be emphasized in selecting the person who will fill that
position.
Mayor Snider said he anticipated a new draft proposal would need to come back to Council for
review before final approval. He said he expected it back before Council in the next two weeks.
8. NON-AGENDA ITEMS–None.
9. ADMINISTRATIVE REPORT–
Assistant City Manager Nyland reported a new communications infographic feature that has
been added to their weekly newsletter.
Project updates included:
• Finalizing the Total Tyler Enterprise System contract,
• Feedback on the Refreshed Strategic Plan from staff and the public,
• Fanno Creek Trail Crossing on the Tigard Engage website with 1,800 total visitors,
• COVID signage requests have risen to more than 500 new signs since the beginning of
the pandemic,
• Library takeout service launched June 17' and has had more than 2,500 pickups so far.
10. EXECUTIVE SESSION
Mayor Snider announced that the Tigard City Council will go into Executive Session to consider
the employment of a public officer, employee, staff member or individual agent under ORS
192.660(2)(a). All discussions are confidential and those present may disclose nothing from the
session. Representatives of the news media are allowed to attend Executive Sessions, as provided
by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may
be held for the purpose of taking any final action or making any final decision. Executive
Sessions are closed to the public.
11. ADJOURNMENT
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 1.3125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14
At 10:45 p.m., Councilor Lueb made a motion to adjourn. Council President Goodhouse
seconded.
Yes No
Councilor Anderson ✓
Mayor Snider ✓
Council President Goodhouse ✓
Councilor Newton ✓
Councilor Lueb ✓
The motion passed unanimously.
voollt�'j
Caroline Patton,Depuly City Recorder
Attest:
Jason B. Snider,Mayor
Date:
TIGARD CITY COUNCIL MEETING MINUTES —August 11, 2020
City of Tigard 1 1.3125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14