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Kittelson & Associates ~ C210076 CITY OF TIGARD, OREGON - CONTRACT SUMMARY FORM (THIS FORM MUST ACCOMPANY EVERY CONTRACT) Contract Title: ESA - On-Call Services: Transportation Project Planning and Engineering; Traffic/Transportation Systems Engineering and Analysis Number: C210076_____________ Contractor: Kittelson & Associates Engineering Contract Total: NTE $250k per task order Contract Overview: On-Call Contract______________ 2.0 Transportation Project Planning and Engineering 5.0 Traffic/Transportation Systems Engineering and Analysis Initial Risk Level: Extreme High Moderate Low Risk Reduction Steps: Following Risk Matrix. Any issues will be addressed on a project need basis at time PO is issued Risk Comments: Risk Signature: Contract Manager: Lori Faha Ext: 2759 Department: PW/Engineering Type: Personal Svc Professional Svc Public Imp General Svc Coop Purchase Other: Engineering Svs. Start Date: 2/1/2021 End Date: 1/31/2024 Quotes/Bids/Proposal: FIRM AMOUNT/SCORE QBS RFP 2021-06 (scoring in file) Account String: Fund-Division-Account Work Order – Activity Type Amount FY PO will determine NTE $250,000 per task order FY FY FY FY Approvals - LCRB Date: 1/26/2021 Department Comments: Department Signature: Purchasing Comments: Purchasing Signature: City Manager Comments: City Manager Signature: After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a completed Contract Checklist. City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | (503) 639-4171 | www.tigard-or.gov City of Tigard FINANCE AND INFORMATION SERVICES QUALIFICATION -BASED REQUEST FOR PROPOSAL (RFP) ON-CALL CIVIL ENGINEERING AND RELATED SERVICES RFP 2021-06 Proposals Due: Thursday, November 12, 2020 - 10:00 a.m. local time Proposer must submit on e (1) electronic copy in portable document format (pdf). Submit Proposals To: ContractsPurchasing@tigard-or.gov Direct Questions To: Christine Moody, Purchasing Manager Phone: (503) 718-2415 Email: christine@tigard-or.gov QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 2 | P a g e TABLE OF CONTENTS TITLE PAGE SECTIONS Section 1 Introduction 3 Section 2 Proposer’s Special Instructions 3 Section 3 General Information 6 Section 4 Scope and Schedule of Work 8 Section 5 Proposal Content and Format 10 Section 6 Proposal Evaluation Procedures 13 ATTACHMENTS Attachment A Proposal Certifications Attachment B Signature Page Attachment C Acknowledgement of Addenda Attachment D Statement of Proposal Attachment E Proposer’s Submitting Category Form Attachment F City of Tigard Professional Services Agreement QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 3 | P a g e SECTION 1 INTRODUCTION The City of Tigard is seeking sealed proposals from experienced firms capable of providing on-call civil engineering and related services on an as-required basis. The City anticipates selecting at least one, and a maximum of five consultants for each category. Proposers capable of providing services in several categories may be selected for multiple contracts. By agreeing to execute an on-call agreement with the City, Contractor understands that there is no guarantee of any dollar value of work, and that the City retains the sole right to select for any individual project or task. Proposers are required to certify non -discrimination in employment practices and identify resident status as defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of ORS and LCRB Policy. The City may reject any proposal not in complianc e with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. SECTION 2 PROPOSER’S SPECIAL INSTRUCTIONS A. PROPOSED TIMELINES Monday, October 19, 2020 Advertisement and Release of RFP Thursday, November 12, 2020 – 10:00 a.m. Deadline for Submission of Proposals TBD Award of Contracts by LCRB February 1, 2021 Commencement of Services NOTE: The City reserves the right to modify this sch edule at the City’s discretion. B. GENERAL By submitting a proposal, the Proposer certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. C. PROPOSAL SUBMITTAL The proposal and all addenda must be signed and submitted no later than 10:00 a.m., Thursday, November 12, 2020, to the email address ContractsPurchasing@tigard-or.gov. The proposal response will be in a font size no smaller than 11-point and shall not exceed 20 pages, with one side of one 8- 1/2 x 11 sheet constituting one page for this purpose . The Proposer’s Submitting Category Form (Attachment E), transmittal letter, table of contents, personnel resumes or require d forms (Attachments A - D) will not be considered in the total pages submitted for the purposes of the 20- page limit. Proposals will be considered time-stamped and received by the City when they are received in the email inbox listed above. To assure that your Proposal receives priority treatment, please mark the email subject line as follows: RFP 2021-06 On-Call Civil Engineering and Related Services Proposers must include their name and address and contact information in the body of the email. It is the Proposer’s responsibility to ensure that proposals are received prior to the stated submission deadline. Late proposals may not be considered, it is the City’s sole discretion to accept or reject a late proposal. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 4 | P a g e D. PROTEST OF SCOPE OF WORK OR TERMS A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and sample contract are unnecessarily restrictive or limit competition may submit a protest in writing, to the Contracts and Purchasing Office. Any such protest shall include the reasons for the protest and detail any proposed changes to the scope of work or terms. The City will respond to any protest and, if necessary, issue appropriate revisions, substitutions, or clarification via addenda to all interested Proposers. To be considered, protests must be received at least seven (7) days before the proposal closing date. The City will not consider any protest against award due to the content of proposal scope of work or contract terms submitted after the established protest deadline. All protests should be directed to the attention of Christine Moody, Purchasing Manager, at christine@tigard-or.gov. If a protest is received in accordance with the section above, the proposal opening date may be extended if necessary, to allow consideration of the protest and issuance of any necessary addenda to the proposal documents. E. PRE-SUBITTAL MEETING There is no pre-proposal meeting scheduled for this RFP. F. PROPOSAL SUBMISSION AND SIGNING All requested forms and attachments (Proposal Certifications, Signature Page, Acknowledgment of Addenda, Statement of Proposal, etc.) must be submitted with the Proposal and in the required format. The submission and signing of a proposal shall indicate the intention of the firm to adhere to the provisions described in this RFP. G. COST OF PREPARING A PROPOSAL The RFP does not commit the City to paying any costs incurred by Proposer in the submission or presentation of a proposal or in making the ne cessary studies for the preparation thereof. H. INTERPRETATIONS AND ADDENDA All questions regarding this project proposal shall be directed to Christine Moody, Purchasing Manager. If necessary, interpretations or clarifications in response to such questions will be made by issuance of an “Addendum” to all prospective Proposers within a reasonable time prior to proposal closing, but in no case less than seventy-two (72) hours before the proposal closing. If an addendum is necessary after that time, the City, at its discretion, can extend the closing date. Any Addendum issued, as a result of any change in the RFP, must be acknowledged by submitting the “Acknowledgment of Addenda” with proposal. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. I. BUSINESS LICENSE/FEDERAL TAX ID REQUIRED The City of Tigard Business License is required. Chapter 5.4 of the Tigard Municipal Code states any business doing business in the City of Tigard shall pay a City of Tigard Business License. Successful Proposer will be required to present a copy of their City of Tigard Business License at the time of contract execution. Successful Proposer shall also complete a W-9 form for the City at the time of contract execution. J. CITY’S PROJECT MANAGER City Project Manager’s will be assigned per Task Order. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 5 | P a g e K. PROPOSAL VALIDITY PERIOD Each proposal shall be irrevocable for a period of one hundred twenty days (120) days from the proposal submission deadline. L. FORM OF CONTRACT A copy of the City's standard professional services agreement is attached hereto (Attachment F) and contains the terms and conditions that will govern this Agreement between the City of Tigard and the successful Proposer. The City of Tigard is not inclined to negotiate any portion of the Agreement, however, if a Proposer believes any of the terms and conditions contained in the City’s contract are unnecessarily restrictive or would like to request that specific terms and conditions contained in the contract document be considered for negotiation, they shall submit a ll requested changes along with their proposal. The request must identify the specific provision the Proposer would like to negotiat e, an explanation of why the Proposer believes the provision should be a negotiable item, and the suggested revised language. Requests not submitted in this format may not be considered. Requests that s tate the entire contract be negotiated will not be considered. If the city decides that a contract term can be changed, or is willing to consider negotiation of a term, the term will be discussed during contract negotiations after the posting of the Intent to Award Notice. M. TERM OF CONTRACT The term of the contract shall be a period of three (3) years with the mutual option to renew for up to two (2) additional years. The total term of the contract cannot exceed five (5) years. N. NON-COLLUSION Proposer certifies that this proposal had been arrived at independently and has been submitted without collusion designed to limit independent bidding or competition. O. INTERGOVERNMENTAL COOPERATIVE PURCHASING The firm submitting a proposal agrees to extend identical services under the same terms and conditions to all public agencies in the region. Examples of work projects stated in this solicitation reflect the City of Tigard usage only. Each participating agency shall execute its own contract with the selected proposers for its requirements. Any proposer, by written notification included with their prop osal, may decline to extend the prices and terms of this solicitation to any and/or all other public agencies. P. PUBLIC RECORD All proposal materials submitted shall become the property of the City and is public record unless otherwise specified. A proposal that contains any information that is considered trade secret un der ORS 192.345(2) should be segregated and clearly identified as such. This information will be kept confidential and shall not be disclosed except in accordance with the Oregon Public Recor ds Law, ORS 192. The above restrictions may not include any subsequent cost or price information, which must be open to the public. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 6 | P a g e SECTION 3 GENERAL INFORMATION A. BACKGROUND The City has a robust Capital Improvement Program (CIP) and has an annual need f or a wide range of consulting services associated with the public infrastructure of the City – e.g., the sewer, stormwater, water, parks/greenways, public facilities, and street systems. This solicitation and the on-call agreements that will result are specifically targeted to small to medium-sized projects within the overall CIP Program. Those projects fall within the general categories of work as described in this section. For larger design projects and major studies with service fees expected to exceed $250,000, or that will use State or Federal monies, the City will conduct a separate project-specific solicitation. B. CATEGORIES OF WORK 1. Utility Project Planning and Engineering Analysis, planning, concept design, and cost estimating for: sewage collection systems, potable water systems, and/or storm water collection, transport, detention, and treatment systems. Final design, bid phase services, and construction phase services for smaller, generally repair/replacement/ rehabilitation type projects, including trenchless technologies and stormwater quality and detention facility retrofits. 2. Transportation Project Design and Engineering Analysis, planning, concept design, and cost estimating for: new, widened, or reconstructed city streets, bikeways, and trails including: street geometry and right-of-way requirements; pavement material selection; pavement section design; vehicle or pedestrian bridges; pedestrian/bicycle/ADA criteria; and street drainage. Final design, bid phase services, and construction phase services for smaller, generally repair/replacement/rehabilitation type projects. Pavement Management evaluations. 3. Land Surveying Services Survey monument installations; survey control network establishment; construction staking; topographic survey base maps; boundary line and parcel surveys; Metes and Bounds surveys and legal descriptions for easement and right-of-way acquisitions. Urban Renewal legal descriptions and boundary maps. 4. Soils and Geotechnical Engineering Soil and geologic assessments, soil and rock bearing capacity evaluations, slope stability investigations, soil and rock retaining structure design, non -building foundation design. Pavement and roadway section evaluation and/or design. 5. Traffic/Transportation Systems Engineering and Analysis Traffic operational analysis/modeling, safety analysis, roadway signing design, pavement marking design, street lighting design and/or evaluation, traffic signal design, t raffic signal timing plans, intersection design and evaluation, intelligent transportation system (ITS) design/evaluation/system planning, speed studies, Transportation System Plans (TSP), ADA evaluation and designs . 6. Stream Channel, Outfall Engineering and Analysis Soil, geologic and geomorphic assessments of stream channel, streambank and slopes for stability and erosion issues; development and analysis of stabilization, repair and restoration options; outfall pipe/culvert condition and damage assessments; final design, permitting, bid phase services, and construction phase services for smaller stream and outfall repair projects. 7. Environmental Permitting Support Services Corp of Engineers/Department of State Lands wetland removal and fill per mits (Joint Permit Applications), wetland delineations, Compensatory Wetland Mitigation Plans, Clean Wa ter Services Vegetated Corridor assessments and mitigation plans, Wetland and Stream Monitoring Plans and yearly reports, archaeological and cultural resource studies, wildlife studies, hazardous materials studies, rare and noxious plants studies and/or biological assessments. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 7 | P a g e 8. Landscape Architecture Services Analysis, planning, concept design, and cost estimating for parks, trails, stormwater LIDA faciliti es, public outdoor spaces and other landscape features; final design, bid phase services, and construct ion phase services for smaller such projects. 9. Architectural Services Analysis, conceptual plan development, assist public involvement, cost estimating, plan and design documents for bidding, FF&E selection assistance, construction services, and operations technical support. 10. Special Inspections and Testing Services Provide special inspection and testing services in compliance with the 2014 Oreg on Structural Specialty Code, Chapter 17 Special Inspections and Tests including: Required Verification and Inspection of Steel Construction (Table 1705.2), Required Verification and Inspection of Concrete Construction (Table 1705.3), Required Verification and Inspection if Driven Deep Foundation Elements (Table 1705.7), Required Verification and Inspection of Cast -In-Place Deep Foundation Elements (Table 1705.8). Special Inspection and Testing services in compliance with ACI 318 - Building Code Requirements for Structural Concrete, and ACI 530 –Building Code Requirements for Masonry Structures, and project plans and specifications. 11. Vacuum Excavation Services for Design Provide vacuum excavation services to determine locations and depths of existing utilities (water, storm, sanitary, gas, etc.). Provide and implement traffic control plans during excavations. 12. Development Plan Review Services Provide plan review services for reviewing proposed development projects during Land Use Application and Public Facility Improvement Permitting. C. NO GUARANTEE OF WORK The City anticipates selecting multiple Contractors for each of the categories listed in Section 3 B. above. Contractor selection will be based on the Proposal Evaluation Procedures in Section 6, taking into account the number of Contractors proposing for each category, and the City’s anticipation of the type and volume of work within each category. Services are requested as the need arises, therefore there is no guarantee as to the actual amount of work, if any, to be assigned under any contract. The cost for services performed under any Task Order may vary depending upon the amount of work estimated for that project. It is the intent of the City to rotate work amongst the selected Contractors to the best extent possible, however, selection of a specific Contractor for a particular Task Order will be based on the City’s judgment of the Contractor’s expertise, availability, and approach to the work. The City reserves the right to solicit and award work using outside of the on- call contracts, as is determined to be in the best interest of the City. D. TASK ORDERS Work performed under the resulting Agreement(s) must be authorized via written Task Order signed by the City and Contractor. The scope of work, schedule, deliverables, and compensation for each project will be defined in the Task Order prior to commencement of the work. Any change to the scope of work, schedule, deliverables, and compensation must be agreed upon by both parties i n writing. Compensation for each Task Order will be determined through negotiation with the Contractor based on the scope of work, the estimated hours for performance of the work and Contractor’s hourly rates. The maximum compensation for a particular Task Order cannot exceed $250,000. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 8 | P a g e SECTION 4 SCOPE AND SCHEDULE OF WORK The tasks below are intended to indicate the broad and diverse range of services the City may contract for and not necessarily the scope of a typical Task Order. A. PROJECT MANAGEMENT 1. Work scope and proposal development assistance for a particular Task Order. 2. Prepare and maintain the project schedule and manage consultant staff an d subconsultants to meet schedule project milestones. 3. Schedule and conduct project meetings and p repare agendas and meeting notes. 4. Prepare monthly progress reports, invoices, and cost versus budget vs percent complete reports. B. CONCEPT PLANNING AND ENGINEERING 1. Research “as-built” records and other historical data. 2. Perform technical evaluations, literature research, field investigations, mathematical analyses, computer modeling, permitting agency coordination, and/or other work to determine current conditions and potential constraints and fatal flaws affecting the permitting or construction of a future project. 3. Identify and evaluate concept level project alternatives and prepare conceptual designs and cost estimates for future projects. 4. Create project design criteria and/or performance criteria for future projects. 5. Update existing infrastructure system master plans. 6. Participate/Lead public meetings to forward conceptual design and solicit public input. C. PRELIMINARY AND FINAL DESIGN 1. Prepare preliminary (30%, 60%) and final (90%) project designs, drawings, and specifications based upon City Standards, Oregon Department of Transportation (ODOT) Standards, Clean Water Services (CWS) Standards and/or other standards, including preparing supplemental general conditions and special provisions. Prepare Engineers Estimates and Bid Documents. 2. Perform specialized field investigations such as soil borings and other geotechnical investigations, water quality sampling, open channel flow measurements, pavement management surve ys, pipeline condition assessments and leak studies, traffic and pedestrian studies, speed studies, signal timing evaluations, and contaminated soils investigations and plans. 3. Conduct design review meetings, document and distribute review comments, and rev ise designs, drawings, specifications, and contract documents as needed. 4. Perform field and topographic surveys to support concept designs and/or final design and drawing preparation. 5. Prepare environmental reviews and documentation, environmental permit app lication submittals, and permitting agency coordination. 6. Prepare documents and maps for right-of-way, easement, and property acquisitions, and assist with title work and negotiations. D. CONSTRUCTION ENGINEERING AND FIELD SERVICES 1. Perform surveying services as requested during construction. 2. Perform as-built surveys, establish final survey monuments per Washington County standards, and file official maps with the City or County as needed. 3. Provide on-site engineering and inspection support during construction, including field evaluation of specification compliance, submittal reviews, change order reviews, design revisions, billing and quantity reviews, construction management, and value engineering reviews. 4. Prepare hard copy and electronic as-built record drawings following construction completion. 5. Provide special inspections and testing services. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 9 | P a g e E. INVESTIGATIONS, STUDIES, ANALYSES AND OTHER CONSULTING 1. Cost of service analyses (e.g., rate studies and evaluations). 2. Environmental studies, assessments, reports, and submittals such as wetland delineations, mitigation plans, and Joint Permit Applications, and contaminated soils or groundwater management plans. 3. Regulatory compliance studies and submittals such as those required for land use or environmental permitting. 4. Seismic and structural analyses. 5. Forensic investigations and analyses. 6. Computer applications support services (GIS, GPS, AutoCAD). 7. Groundwater. 8. Traffic flow and safety analyses. 9. Walking, bicycling, and transit compatibility analyses. 10. Graphics and visualizations. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 10 | P a g e SECTION 5 PROPOSAL CONTENT AND FORMAT A. FORMAT To provide a degree of consistency in review of the written proposals, firms are requested to prepare their proposals in the standard format specified below. 1. Proposer’s Submitting Category Form (Attachment E) Proposer must mark each category of work for which they are submitting a proposal on the Proposer’s Submitting Category Form (Attachment E). This form must be included as the first page of the Proposal for ease of separation for the selection committee and proposal evaluation. 2. Transmittal Letter The transmittal letter should be not more than two (2) pages long and should include as a minimum the following: a. Name and title of contact person, address, telephone number, fax number, email address. b. A brief statement of the Proposer’s understanding of the project and services to be performed; c. A positive commitment to perform the services as described, the name(s) of the person(s) authorized to represent the Proposer, and their title, address, and telephone number (if different from the individual who signs the transmittal letter). 3. Table of Contents The table of contents should include a clear and complete identification by section and page number of the materials submitted. 4. Minimum Qualifications Proposers shall document their firm’s ability to meet the following minimum qualifications: a. Ability to provide State of Oregon Registered Professional Engineer or Land Surveyor, Architect, Landscape Architect, or other licensed professional(s) as required for any individual project-specific task. b. Minimum of five (5) years in business providing professional consulting services under the same corporate name, or for recently created or incorporated firms, a minimum of ten years of relevant professional experience for the principal owner of the firm. 5. General Qualifications and Responsiveness a. Provide a general summary of the proposer’s breadth and depth of professional capabilities and experience, including years in business, number and location of branch offices, local office staffing level, and general professional focus. (Optional) Other useful information that may be included in this section includes the total number and type of projects completed in the last ten years and the number and type of projects curren tly under contract. b. Provide the location of the primary office or offices from which work will be performed. c. Provide a general organizational chart and the number and type of personnel (e.g., “four principal civil engineers, two hydrologists, three ACAD te chnicians”) available at the QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 11 | P a g e primary office or offices from which work will be performed. (No specific names are required). d. Describe Key Management/Project Management personnel longevity, experience with the company, and the office out of which they work. e. Describe the Proposer’s contract/task order review and signature protocols (e.g., who has authority to sign a not to exceed task order and at what dollar level.) f. Provide a brief description of the Proposer’s software capabilities, printing/plotting and as-built plotting capabilities, and a written acknowledgement of the City’s electronic deliverable requirements as specified in Item 4 of the contract. For each service category, list the key technical software or other systems that your firm regularly uses to perform work tasks. g. Other information that you believe will assist the City in making its selection. 6. Understanding and Project Management Approach In this section describe Proposer’s understanding of, and approach to on -call, task-order based services. Proposers should address the following topics in this section : a. Understanding of the City’s programs, policies, decision making processes, and organizational structure that creates the need for on-call services. b. General approach and assumptions for developing and negotiating the scope of services and deliverables for a typical task order c. Approach to assigning technical and project management staff to a particular Task Order, performing internal quality assurance/pe er review, and completing the identified deliverables on schedule and within budget. Please address the approach to successful and efficient delivery of small to medium sized projects . 7. Category Specific Company Qualifications This section relates to Prop oser’s experience and capacity to provide the category specific services being proposed, as identified in Section 4. For each category, the proposal should provide details on the following: a. A summary table listing example projects with brief descriptions and work categories relevant to those projects that was conducted by the Proposer. b. Detailed information for representative projects, by name, type, location, date, and contract value, performed within the last ten years, which best characteriz e the firm’s experience and qualifications for that category of work. Please include the client contact name, address, phone number and e-mail for each project where possible. Include, as available, the consultant fees and construction costs for the proje cts. It is recommended that this information be provided in a “cut sheet” format. Please include three to five sample projects for each service category for which your firm would like to be considered. If a sample project can apply to more than one catego ry, just indicate as such. As noted, the cut sheets can be in the Appendix, and are then subject to the separate page count limitation for the Appendix. c. Key management/project management personnel that were assigned to the representative projects listed and are potentially available for similar assignment on City of Tigard projects. d. For work performed for other governmental or quasi-governmental entities under the broad heading of Engineer-of-Record or Hydrogeologist of Record, please provide the dates these arrangements existed, and the types of services p erformed. e. Reference letters from recent clients (to be provided in the Appendix), may be considered as part of this scoring section. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 12 | P a g e 7. Category Specific Technical Personnel This section relates to the key personnel that would potentially be assigned to a sp ecific task. For each category, the proposal should provide details on the following: a. Identify department managers/technical leads/key technical personnel by name, title, and years of service with the company, what office they work at and where they reside in the organizational structure. Indicate who typically will manage projects like ones described in this RFP. b. For key project management and technical personnel, provide relevant individual project experience, areas of specialization or expertise, awar ds, registrations and certifications, and overall technical capabilities and competence. (Note: Key technical personnel resumes (if included in the Appendix) will be evaluated as part of this section.) B. DISPUTES Should any doubt or difference of opinion arise between the City and a Proposer as to the items to be furnished hereunder or the interpretation of the provisions of this RFP, the decision of the City shall be final and binding upon all parties. C. CITY PERSONNEL No Officer, agent, consultant, or employee of the City shall be permitted any interest in the contract. QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 13 | P a g e SECTION 6 PROPOSAL EVALUATION PROCEDURES A. SELECTION AND EVALUATION PROCESS A selection committee assembled by the City will review the written proposals. After meeting the mandatory requirements and minimum qualifications, the proposals will be evaluated on their technical aspects. The selection committee will select the Proposer(s) which best meets the City's needs based upon its evaluation of all received proposals in accordance with the following criteria: 1. Completed proposal submitted on time Pass/Fail 2. Proposer’s Submitting Category Form (Attachment E) Pass/Fail 3. Transmittal letter Pass/Fail 4. Required Forms (Attachments A-D) Pass/Fail 5. Minimum Qualifications Pass/Fail 6. General Qualifications and Responsiveness 15 points 5. Understanding and Project Management Approach 25 points 6. Category Specific Company Qualifications 30 points 7. Category Specific Technical Personnel 30 points TOTAL EVALUATION POINTS 100 POINTS B. CLARIFICATION OF PROPOSALS The City reserves the right to obtain clarification of any point regarding a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification cou ld result in rejection of their proposal. C. PROTEST OF AWARD In accordance with Tigard Public Contracting Rule 30.135, any adversely affected Proposer has seven (7) calendar days from the date of the written notice of award to file a written protest. D. PROPOSAL REJECTION The City reserves the right to: 1. Reject any or all proposals not in compliance with all public procedures and requirements; 2. Reject any proposal not meeting the specifications set forth herein; 3. Waive any or all irregularities in proposals submitted; 4. Reject all proposals; 5. Award any or all parts of any proposal; and 6. Request references and other data to determine responsiveness. QBS RFP –2021-06 On-Call Civil Engineering and Related Services 14 |Page ATTACHMENT A PROPOSAL CERTIFICATIONS ****************************************** Non-discrimination Clause The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services, because of race, color, religion, sex, national origin, handicap or age with regard to, but not limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any contractor who is in violation of this clause shall be barred from receiving awards of any purchase order from the City, unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely. Agreed by: Firm Name: Address: ***************************************** Resident Certificate Please Check One: ❑❑Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this proposal. Or ❑❑Non-resident Vendor: Vendor does not qualify under requirement stated above. (Please specify your state of residence: ) Officer’s signature: Type or print officer’s name: 851 SW 6th Ave., Ste. 600, Portland, OR, 97204 Kittelson & Associates, Inc. Anthony Yi, PE x Anthony Yi, PE QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 15 | Page ATTACHMENT B SIGNATURE PAGE The undersigned proposes to perform all work as listed in the Specification section and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying spec ifications, and by City policies and regulations. The undersigned, by submitting a proposal, represents that: A)The Proposer has read and understands the specifications. B)Failure to comply with the specifications or any terms of the RFP may disqualify the Proposer as being non-responsive. The undersigned certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been rece ived and duly considered and that all costs associated with all addenda have been included in this proposal: Addenda: No. through No. inclusive. We therefore offer and make this proposal to furnish services herein in fulfillment of the attached requirements and specifications of the City. Name of firm: Address: Telephone Number: Fax Number: By: Date: (Signature of Authorized Official. If partnership, signature of one partner.) Typed Name/Title: If corporation, attest: (Corporate Officer) Corporation Partnership Individual Federal Tax Identification Number (TIN): 1 Kittelson & Associates, Inc. 851 SW 6th Ave., Ste. 600, Portland, OR, 97204 503-228-5230 503-273-8169 Anthony Yi, PE x 93-0964447 2 November 12, 2020 Anthony Yi, PE, Senior Principal Engineer QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 16 | Page ATTACHMENT C CITY OF TIGARD, OREGON ACKNOWLEDGMENT OF ADDENDA Project Title: 2021 – 06 On-Call Civil Engineering and Related Services Close: Tuesday, November 17, 2020 – 10:00 a.m. I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (If none received, write “None Received”): 1. 3. 2. 4. Date Signature of Proposer Title Corporate Name November 2, 2020 November 12, 2020 Senior Principal Engineer Kittelson & Associates, Inc. November 5, 2020 Thursday, November 12, 2020 QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 17 | Page ATTACHMENT D CITY OF TIGARD, OREGON STATEMENT OF PROPOSAL Name of Contractor: Mailing Address: Contact Person: Telephone: Fax: Email: accepts all the terms and conditions contained in this solicitation and the attached professional services agreement (Attachment F): Signature of authorized representative Date Type or print name of authorized representative Telephone Number Type or print name of person(s) authorized to negotiate contracts Telephone Number Kittelson & Associates, Inc. 851 SW 6th Ave., Ste. 600, Portland, OR, 97204 Anthony Yi, PE, Senior Principal Engineer 503-535-7415 503-273-8169 ayi@kittelson.com November 12, 2020 Anthony Yi, PE, Senior Principal Engineer 503-535-7415 Anthony Yi, PE, Senior Principal Engineer 503-535-7415 QBS RFP – 2021-06 On-Call Civil Engineering and Related Services 18 | P a g e ATTACHMENT E PROPOSER’S SUBMITTING CATEGORY FORM RFP 2021-06 On-Call Civil Engineering and Related Services (Proposer Name) does hereby propose to provide the City of Tigard with On -Call Civil Engineering and Related Services, as defined in Section 3 of the Qualifications-Based Request for Proposal. Category # Civil Engineering Services Mark with “X” 1 Utility Project Planning and Engineering 2 Transportation Project Planning and Engineering 3 Land Surveying Services 4 Soils and Geotechnical Engineering 5 Traffic/Transportation Systems Engineering and Analysis 6 Stream Channel, Outfall Engineering and Analysis Related Services 7 Environmental Permitting Support Services 8 Landscape Architecture Services 9 Architectural Services 10 Special Inspections and Testing Services 11 Vacuum Excavation Services for Design 12 Development Plan Review Services Authorized Signature: Date: _______________ Kittelson & Associates, Inc. x X 11-12-2020 Steve Rymer City Manager 02/03/2021 KITTELSON & ASSOCIATES, INC. BILLING RATE SCHEDULE Effective January 1, 2021 The current billing rates for Kittelson & Associates, Inc., staff are as follows and will be invoiced for the first year of the contract. Staff Billing Rate Senior Principal Engineer/Planner $290 Principal Engineer/Planner $250 Associate Engineer/Planner $220 Senior Engineer/Planner $190 Engineer/Planner $160 Transportation Analyst $140 Principal Data Scientist/Developer $260 Senior Data Scientist/Developer $210 Data Scientist/Developer $180 Data Analyst/Software Developer $140 Software Technician $110 Associate Technician $165 Senior Technician $155 Technician II $130 Technician I $110 Office Support $90 Service & Other Direct Costs Billing Rate Mileage $.56/mile Travel & Other Direct Costs Actual Cost Subconsultants Actual Cost