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City Council Packet - 01/26/2021 " City of Tigard • Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 26, 2021 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before 4:30 p.m. the day of the meeting. If you prefer to call in,please call 503-966-4101 between 7:00 and 7:15 p.m. to be placed in the queue. We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE: http://www.tigard-or.gov/city_hall/council_meeting.php CABLE VIEWERS: The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. III " City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL & LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: January 26, 2021 - 6:30 p.m. Study Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. STUDY SESSION A. RECEIVE BRIEFING ON WASHINGTON SQUARE REGIONAL CENTER UPDATE PROJECT 6:30 p.m. estimated time B. COUNCIL LIAISON REPORTS 7:00 p.m. estimated time 7:30 PM 2. BUSINESS MEETING A. Call to Order-Tigard City Council&Local Contract Review Board B. Roll Call C. Pledge of Allegiance D. Call to Council and Staff for Non-Agenda Items 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Public Comment—Written C. Public Comment—Phone-In 4. CONSIDER CONTRACT AWARD FOR FINANCIAL OPERATIONS TECHNICAL ASSISTANCE TO SMITH-WAGAR BRUCKER CONSULTING,LLC 7:35 p.m. estimated time 5. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARDS FOR ON-CALL ENGINEERING AND RELATED SERVICES 7:45 p.m. estimated time 6. LOCAL CONTRACT REVIEW BOARD: CONSIDER CONTRACT AWARD FOR KRUGER CREEK STABILIZATION TO AKS ENGINEERING&FORESTRY LLC 7:55 p.m. estimated time 7. PUBLIC HEARING: CONSIDER A RESOLUTION TO ADOPT THE FY 2021 SECOND QUARTER BUDGET SUPPLEMENTAL 8:05 p.m. estimated time 8. PUBLIC HEARING: CONSIDER A RESOLUTION TO AMEND THE MASTER FEES AND CHARGES SCHEDULE RELATED TO SOLID WASTE FEE SCHEDULE 8:25 p.m. estimated time 9. NON-AGENDA ITEMS 10. ADMINISTRATIVE REPORT 11. EXECUTIVE SESSION The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 12. ADJOURNMENT 8:35 p.m. estimated time AIS-4559 1. A. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 30 Minutes Agenda Title: Receive Briefing on Washington Square Regional Center Update Project Prepared For: Susan Shanks, Community Development Submitted By: Susan Shanks, Community Development Item Type: Update, Discussion, Direct Staff Meeting Type: Council Business Mtg - Study Sess. Public Hearing: No Publication Date: Information ISSUE This is the second in a series of briefings on the Washington Square Regional Center Update Project. STAFF RECOMMENDATION / ACTION REQUEST This briefing is for informational purposes only. No actions are requested. KEY FACTS AND INFORMATION SUMMARY The Washington Square Regional Center Update Project has been officially underway since February 2020. As a reminder, the purpose of this project is to work with the community and project partners to refine the original vision—which is now over 20 years old—with the goal of facilitating more housing, employment, and transportation options that are consistent with Tigard's strategic vision to be a walkable, healthy, and inclusive community. The project is doing this by: •Facilitating diverse community input that is representative of the area's population. •Working with businesses and residents to understand community priorities. •Analyzing and responding to emerging market trends. Since the last briefing on this project in August 2020, the project team continued to gather community input and build project awareness, produced a video to help community members understand the basics of zoning, and completed all of the technical work listed below. The video is available in English and Spanish and can be found at https://www.tigard-or.gov/zoning. The following technical documents can be found at https://www.tigard-or.gov/thesquare/. •Background and Conditions Report •Market Analysis Report •Subareas Opportunities Memo •Displacement Risk Memo •Ped Bike Transit Audit •Utility Audit • Code Audit (not yet posted) •Development Feasibility Memo (not yet posted) With most of the technical work completed, the project team is currently developing draft land use and transportation choices for community consideration. The draft choices will reflect what the project team has learned from the technical work and heard from the community through Stakeholder Working Group (SWG) meetings, in-depth phone interviews, and an online survey. SWG and project team members conducted a total of thirty-three interviews in English, Spanish, and Swahili. Additionally, twenty-six stakeholders completed the online survey. The project's SWG met in December 2020 to review the draft choices and provide preliminary feedback. The project team will use this feedback to refine the draft land use and transportation choices before developing detailed graphic materials to explain them to the broader community in early 2021. Some of the land use choices being developed by the project are considering the following questions: •What can we do to support small businesses and make the most of our employment lands? •Where does it make sense to facilitate dense transit-oriented development? •Should auto-oriented uses like car dealerships be allowed in certain locations? Some of the transportation choices being developed by the project are considering the following questions: •Does the planned Highway 217 overcrossing make sense in its current location? •Should the TriMet Transit Center stay in its current location? •Where should we focus our efforts to improve conditions for walkers and cyclists? To both formulate and answer some of these questions, the project team coordinated closely with its project partners over the past several months, including but not limited to staff from Beaverton, Washington County, and the Oregon Department of Transportation. The project team also led a 3-part transit-oriented development (TOD) design workshop with TriMet and Macerich, owners of the Washington Square Mall. The purpose of the workshop was to understand the mall's future development vision, explore different transit service options, and generally identify shared goals. During the January 26 briefing, staff will highlight key findings from the project's community engagement efforts, technical work, and TOD explorations and preview some of the land use and transportation choices being developed. OTHER ALTERNATIVES Not applicable. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS City Strategic Plan Goal 3 — Ensure development and growth advance the vision. City Council Goal 2 — Promote economic growth and community vitality by identifying and removing barriers to redevelopment in Washington Square Regional Center. DATES OF PREVIOUS COUNCIL CONSIDERATION April 2019 — Council approved Resolution No. 19-14 directing staff to submit a Metro grant application for the Washington Square Regional Center Update Project. November 2019 — Council directed the City Manager to sign the Metro IGA accepting the grant award. February 2020 —The Local Contract Review Board awarded a contract to ECONorthwest for the Washington Square Regional Center Update Project in the amount of$300,000. August 2020 — Staff briefed Council on the status of the project, including community engagement efforts during COVID. Attachments No file(s) attached. rm WASHINGTON SQUARE REGIONAL CENTER City Council Study Session Project Briefing #2 January 26, 2021 TIGARD Project Overview Project Goal Work with project partners and the community to refine the original vision with the goal of facilitating more housing, transportation , and business/employment options that are consistent with Tigard 's strategic vision to be a walkable , healthy, and inclusive community. Project Schedule 2020 a 2021 Spring Summer Fall Winter Summer Fall 1 I 1 i Document Existing Conditions I i Evaluate Opportunities, ' I Needs,Challenges i II Develop Future Land Use and Tra'spartatian Ideas I IProduce Recommendation Report ' I 1 lake Recommendations to City Council ' I 1 I ' I I Community Engagement gill0 I • Stakeholder Working Group Meeting I o Potential Additional Stakeholder Working Group Meeting I I I Pro ect s here Community engagement includes phone calls, interviews, - • online surveys,presentations,open houses, displays, mailings and electronic communications. Project Committee Community Members TriMet, ODOT & Metro Staff City & County Stakeholder Staff Working Group Consultant (SWG ) Team Community Organizations Business Owners & Operators Project Team 11111 7 TIGARD R 17 ..4WASHINGT� SQUARE I WASHINGTON REGIONAL CENTER ECONorthwest ECQ"Or'uC5 , ni\ANCf • PLANNING �� TOOLESERA 000 00 410DESIGN 0 Study Session Objectives ■ Summarize community engagement ■ Summarize technical analysis ■ Summarize preliminary findings and land use and transportation choices Community Engagement What We Did Interviews Survey • 33 community • 26 surveys member interviews • Most live or work • Conducted in English , here; others shop Spanish , Swahili • Most identify as white • Mix of renters (62%) JOBS MAPS I CODES CONNECT FORMS CONTACT and owners (38%) Ti card Oregon �$edf h. g Home Washington square Regional Cence. City Hall Community Business I Codes Police Library Help Me To... Staff Contact ashington square Regional Center Susan R Shanks,Sr Planner ` tigard-or.gov 503-]18-2959 WASHINGTON SQUARE Take Our Survey! REGIONAL CENTER What We Asked / Heard What do you like about the Metzger community and Washington Square area? Great place to live Great family neighborhood/community feel What would you like to see change or get better? • Better/safer walking and biking More affordable/more family housing options More shopping and culturally diverse options More green space Community/recreation center Technical Analysis a Coordination Recent Technical Analysis / Coordination ■ Analyzed feasibility of various types and scales of development ■ Completed nonconforming analysis ■ Reviewed zoning code for barriers ■ Held transit-oriented development workshops with Tri-Met & Mall ■ Coordinated with multiple agencies Demand for New Construction �� i �, re i - OS 1.1 Ili .414"1r — _ tip, Housing Car Small Retail & Flex/light (detached dealerships professional larger industrial house, (certain office offices (warehousing, rowhouse, locations) (medical, (as part of a manufacturing, apartment) distribution, dental, etc.) mixed-use development) etc.) Strong Weak Development F:asibility Residential Residential Mixed Use ice (Rowhouse, Apartment) ,"•%, It , fr Rh VI _.� ..,.:_i -- 2-3 Story 4-5 Story 6-7 Story 2-3 Story 5-7 Story 8+ Story Surface Parking / Surface Structured Surface Structured Structured Garages Parking Parking Parking Parking Parking Feasible Maybe Feasible Not Feasible NonconformingAnalysis Subarea land Use Development Site Design Intensity Ti (Nimbus) T2 X X (Cascade) Ta x x {Mall} T4N (3reeriburg) T q X (Lincoln Center) T8 ye (Oak/Locust) s./P(Hall) Key Findings a Choices by Subarea Key Findings and Choices Land use and transportation choices: ■ Move away from vision of vertical mixed- use development everywhere ■ Involve many small changes, with no one overarching theme or big move ■ Focus on near-term , achievable , and market- and community- driven outcomes Areas of Focus : �� k �, 'res. sT. . . - �,t y:......:A .3• rt. ' p,� y9 s f r .,y em + mF �.0! r A ,t • •7 . . ...X.. '' " L:, ... E. .. :-. -;:':4.j* - '-....::.. • ! : 1P.=-• 41._:,_.:.:i 444: 134:4!..' - -2.5-4..._,,;.;. i .). 9!.!.:::5 r.c...../." . B3MALL #� l:: NIMBUS! I. 1. _].: 1• • • I• 5II.4 - " Ti �I . -i . i :.I.a:-::'• T3 METZGER CASCADE . v :Lo,. i ..,. - :I.,:t,: , 4 T7 nn rerT ..# tom.. ; - y /• I. \ilk... • . ' 4. .. ... r.; i try�t T2T8 .i • if W ir4Fan Squae an94 Garner . * (Matra 6ou�y) R Air.. = air.. la WEdirtston n] Ong C ]tiff .�, 'i - . ' e,}, J y .' -4', fTi�d Rai District Arae) � _ ., , . IV Txyrd City t3aunday .'+ ] .•s...,u': r Y-' ,..- Metzger Subarea - Community Input More affordable and family housing options, and not just apartments More green space Great neighborhood diversity, more business diversity Better access to parks and trails and more sidewalks Metzger Subarea - Findings I . . , - . • Strong residential _ Metzger infill potential for .:-..-74. Park diverse housing `•�1. `� ' , ; ..;:p ;it;i: itork !r a ,,{{ 40 • Centrally located � . , .• . . k _ x family neighborhood .4s -'�,7 ..1. . - : • . =, Red Lobster • Businesses buffer - _ ; �'" ^ " Lam_, 1 ,.. _ r ,�tp r residences from � '''�' °` _ ` ' r / Greenburg and .. , • .... •:1611.11CrA,f1.- . i . provide many local .1111r,..,• % 16. services r. . � - � �� 4* 7- � �-`'�'� • 0 �..,, Metzger Elementary • ' ,1 r School • Area currently lacks :., - 6 Educate Every Child iiped connections and ` ' .�- }'' i infrastructure, _ LINCOLN useable open space, `. - E I T E IR and good access to ''k Metzger Park, mall, Ash Ck and trails �� _ ASTIKQSI; - Wetlands .. _ i Metzger Subarea - Choice . ._-,-......_,. . ,. - ,_ ...- . ..1, 1 11- 111 MUE-I FMUE-2 ' 1 HUk-IrMUR-2 .�# _ . . TO' .Tp,� #��71R 14,45.5 ' ' ', O:R 'w To.'-`4.q 'i s IlPail Diltrift .• ,y 0 Tigard City Bnuridar�r 1 -5 .+ . All I R-12 • Simplify regulations by pi �' + r I . reducing number of I`1ST R-15 t ._. _ TR1$-24 zones? � �' R-Q • Adjust minimum density to Is .. � � better align with market,` "..'L--' , ,` existing development, and '{ eti i _ M. � community desires? -'5.,. .- .- MLR-- • Expand Plan District/ • ..." i R:5111'0 Regional Center boundary 4 R- to east side of Hall Blvd? �` C- _ R- 5 R-`F .. F? • R-._{ • • . p_•_ 19--2 R A ;! . Feet - ' .*1. '• .. D • 300 600 ,. „.. -'44-—.LIT , Metzger Subarea - Choices s f I` • "4 a �' I }-,1 oi r1 S • Prioritize new ped/bike .� -' "` s _ .'` illr Metzger connections to Hall & '� t ' ��},$ •'` Park Greenburg? Vx=;x - L f M' • � • ' f14 .' S, jlr • Facilitate low-rise _ —• - *; ;e '� ,,: ; , ti residential infill along �.-_ x, � ' "- IP'' Hall with commercial _' - : * #- a 1 - " _ node at Locust'? :iu�r,- Rw, r - _ • H • New state law requires 4 ..r -o missing middle infill ` k ' e` a housing on large lots ,elli- , 41110061" ; 1IP ' y _ g A. •4 r ii. r 2 ,. r r �. 111 ^ C. ;'-iii .4 U . r rs .. • Prioritize new Hwy 217 - r x ' ped/bike crossing at _ " �"'4f. . Al., lipr 95th? ?- Y.`y • •rte # .4 • � '� or i r • 4!-- +r ..R, • N -• + k r. • 0®Oft � . '" 4 t" �• , g.a Mall Subarea - Community Input The mall is very convenient for shopping and it's family friendly Better access to transit More pedestrian connections to the mall from the neighborhood More stores and green space and less asphalt Mall Subarea - Findings. ....., F •� H 'e`r. A i r y ..F }`Pit 1 r. itk --'.'i:. ,:' '' • Significant redevelopment !. - potential for dense r'.-• _ -40 !-'-a te"' _ -,11A '� E M B A S S Y 44. walkable transit-oriented a*t~' SUITES I r w Ste. by Hilton" development f _ ,r~,..� . • ya��e� '+ �+ . • Regional shopping = . - ^- TAR • usbank destination potentially on . , ; .-F_ :I verge of major . ��_ � ��s�, ,�/ transformation to more "` • 'ASMlNOTON SQLARL - `rte. complete community - _ �J f but stakes are high and 4 r ; �— • J "" . „ a `NORLDMARKET pli 2*rF s y market is unpredictablei Ai • Area currently lacks ped l gpEGple 411Ea _r _ ' - �, - 4,_ 'A Thnercm connections and �' ` top_, 1 BREAD infrastructure, useable green/open space, and . ` • . r a - r c �`; Y JAGUAR good access to Metzger - ` 40„ . . , - At � - Mall Subare . Findings . 11.lb r . .-' I . k '. . ' '._. 44:4 ,"., fillf. AA A* '''' ril- - 44 4'I • —. __ . _ .=____ .. ...,. _ . �y�Y 17*//e4r ji, , A{ �� .� !" n.': , �� •• '_5 t inC•- •'� •1,, e Cs: - � fin y., • . IYfr'AV ' P • Mgr' .x:.:: 'T• ► i 11: ., , se ► • 111 , 00 , 'O. 'PI , P . a 0..** A lis LA.Rilly __„ lki1 _• V'e. -vim-:t�*ilill �+.,f., . .4 . J(:- ..---�.�J • s..9...�' f 'ri,;.. v • ,* *• r• 'T••• „ •� s Y • ,. -i tir0 , 11111SA- ' -.-,t .”' , • - t.' on Lir- . ° .. .,,,,, lAh. , . Mall Subarea - Findings Development Scale Comparison (side by side) • 4' .. - 4 It — le Olt . '11' '•'...:- -: le,, '''• . --.:„...: , r .... ....... ..., Id: 2"' .. a ..;,' r'7 ... . '4 .140. II • i.L .-::•-. ..- ligv RI * ..-. ii 41, ... . ..,...., .....-t. _ _ - . .. ..,. ,is,•, . . e•:-•••• ._ i ....,:;...:. • . ......1-'-'i..: • .._•_, .. ......_. • „„jimi;;;.... •.i 11 ,,,,,5, L) " rilit'i.-.-- ' r . '. .. „A i ..,;..,..L,r, ,i...-- . . i ......, , 4 7. : 11. 1 1 ilia ARS 5.. :,. . • i•• t . A .....1.!,°1 ril .- . N, CP:' ti Vil -1-11 Br "II 14".i r- - A- 1111-. - - - - 4ii i 'Illt wry. .4+t 75r •' + T 111 II �,,„ f 4-- :k ` * k 4.. a w . . • L +,x : k I IN LI •,.- f • 4a r F 41r . _ FEW r:"VYyr} .�• - _ . ; .4 Mall Subarea - Findings Development Scale Comparison ( merged ) .1 -.. al . �' F+ _ f r '1'.'`-'ra'- it. 111 1 ,_.._. . : . i . r Ili.:. ' ' 5' ) p4...1:1.r .1.. .r.j.iiii. ,..._, –-.,-.2.=.. ;. . 1. 1rei • X f j . Lfr1 ! •r. .t _ L IME .' Fit 1D• p' "pr• • ' r / .. — 4 e. , . F. -.1"-•4' f ; . .',.v. . _ — . • 1 ''1L- 41 )011:114i•ii, _.,5)6,... • mi ,.. • •• , . ii, .. • • M1 Li.. a . .,- ~ • ... ' _ r: ..,;,.. 114 it if.._7'i . ..- ... r'' rT , y r , • . .. . . . -i..--..,r-,r, 7.1t1' 6. f -, �' S 1 4 i'!',. -, T ,,.'�- LM S • _ .. _. L , iip.a: • ■5 f .a..., Mall Subarea - Choices Ipiii • Incentivize dense mixed- « use development with public amenities? y.1<<34V4 0� 0 • Allow phased development of different building types _..1a..e consistent with master � - 4.......t, plan? /) 4 • : • Require future street y connections? c • Prioritize Greenburg %,,..-! crossing improvements for <— , — il,better neighborhood ce U connectivity? Planned street/ped I 311111 connections '\ Mall Subarea - Choices .... , , 1 • Provide bus service . throughout site rather than . Hq(; i *" ata single Transit Center • (TC)? `!a =I • Move bus layovers , , elsewhere? :�. s i. 0 _ _ O- _ Z A 10 It 0 •. w"""iMv 1101 a 41 .. Mall Subarea - Potential Opportunity • 1971 no-build agreement between mall and cemetery - 200 feet wide - Approx. 9 acres - - - • Existing surface parking lot . { r so • Existing development lacks - adequate stormwater • facilities T; r. • Potential opportunity to amend no-build agreement I allil to convert parking lot to dm ir It aboveground stormwater facility at time of mall /I redevelopment for the benefit of all parties and N1/4-- the public Mall Subarea - Community Input Better and safer Hwy 217 crossings and access to WES for peds and bikes Too many vacant buildings Fanno Creek Trail is so close, but unsafe to get to without a car Great regional location with easy access to Hwy 217 Nimbus / Cascade - Findings . . _ • . .. ,, --.. ),,___,„ ., . , . .. ./ - elippiir, -4 V SUPPLY H. t E' �. • Strong market �� . , ,._ ;�r . .• ,•iiilit ........t • potential for new <<e IAA/ ,�. , _. car dealerships and Sir° .� R " ' small industrial °'' "' Ashley- . 0 uses I NOM ESTORE • Home to many wa 'S' I-- lk .s, _ Gentle V Dentd small businesses l�L Ist e. • Area currently has . ., _ _, o several vacant , • '. Sharma! buildings, many : . L "t ` + nonconforming ,F ILiFL'J- businesses, and Y. _ _ limited connectivity r: _ k due to Hwy 217, •<` c .-- Fanno Creek, and -i• , i 'I 0 . . ' • .,.' ' C C. 4 k heavy rail line f'G - : '1 .- ; $-; -� r •" IR}.y1 4 _ ,w1- Nimbus / Cascade - Choices .. ... . , • . . . ., c , , , . it- ', - . -. .. ,.. ,, . • Adjust zoning to better support small businesses, • •• existing development ' - ANM\ investments, and incremental __ site improvements? • Focus on building form and Z ' allow more flexibility on uses? 3 vk §cg — Allow some industrialWilli]l4 $..,- -- - . o uses? 0 ,r ,: ; Y .. J — Allow car dealerships in , `'I locations hostile to pedestrians? (and disallow in existing locations?) • Facilitate good pedestrian • z� ' environment along 6 Greenburg? I i - . `-1 R-3.5 iR-2 Nimbus / Cascade - Choices _ . . , , I nor"�, •1/4• VII' ,a 1 1 "tAk _ . # . ,IF• iia Ai_4. . 4 t� feltb*W. Sir , iii •' �t%o s T cam.. d.__ .A. a -,t,I i .4 / ' . .k ,_ *I. ivic„....5,0,, .. • Reconsider tanned 5�. . `.': °' • L- A. `ra- r crossing over Hwy -, _ JA, , - .' _ :.. 217 and heavy rail? Q�arr • Explore ped/bike -r crossing over Hwy . ' `'� 217 and access to " 4 _ t, > ,_;,-, i ili MIMI ` I�' ° ti regional and local _ 2 .. Iv/ �` • ' ttrails to avoid -, yIlit r= Greenburg ___.„2;" 44/1F , . • Tigard St interchange'? - . - . _ ,. ��: �;r Heritage -Si v -S 4, r r Trail Access ,a ;� Fanno Ck '� Y Trail Access , rte. ;t-- .1 rt b ems, A A �ty :�f Closing Remarks Closing Remarks Land use and transportation choices: ■ Move away from vision of vertical mixed- use development everywhere ■ Involve many small changes, with no one overarching theme or big move ■ Focus on near-term , achievable , and market- and community- driven outcomes Next Steps Next Steps Lots of community feedback ! Next Steps 2020 , 2021 Spring Summer Fall Winter Spring Summer Fall I I i Document Existing Conditions I i I Evaluate Opportunities,Needs,Challenges I I gm ME En IIIIII imp Develop Future Land Use and Transportation Ideas ` Produce Recommendation Report 1 I C1le lake Recommendations to City Council41 100 I � � � � � � � � � O � Community Engagement - • Stakeholder Working Group Meeting 0 Potential Additional Stakeholder Working Group Meeting . Community engagement includes phone calls, interviews, online surveys,presentations,open houses, displays, mailings and electronic communications. Thank you . Questions? r . . • TIGARD Meeting of the Tigard City Council January 26, 2021 Written Public Comment Received Submitted By Date Received Subject 1. Wendy Anderson 1/20/2021 Sidewalks on Fonner Street 2. Chris Brown 1/26/2021 Home Occupation Permits (Type 2) From: noreply@revize.com Sent: Wednesday,January 20, 2021 3:15 PM To: Carol Krager Cc: Caroline Patton Subject: Public Comments Follow Up Flag: Follow up Flag Status: Flagged ' This sender is trusted. Name=Wendy Anderson EmailAddress=Wendya17@gmail.com Address = 11385 SW Fonner St,Tigard 97223 Topic= Sidewalks FeedBackText=We desperately need sidewalks on Fonner street between 115th and Walnut.There are so many children in the neighborhood and these two corners are dangerously narrow and sidewalk free. Please consider the children and fix both these curves. Client IP = 71.237.250.40 From: noreply@revize.com Sent: Tuesday,January 26, 2021 4:26 PM To: Carol Krager Cc: Caroline Patton Subject: Public Comments Attachments: Home Occupation Type Il.docx Caution!This message was sent from outside your organization. Block sender Name= Chris Brown EmailAddress= Chris.Brown@pgn.com Address = 12326 SW 131st Ave Tigard OR 97223 Topic= Home Occupation Type II No, I don't support= Don't Support FeedBackText= Home Occupation Type II code should require business access be the front door of residential property. Should not allow access between homes thru to backyard. Client IP = 147.79.176.157 1 Jan. 26, 2021 My name is Chris Brown and I live at 12326 SW 131st Ave,Tigard OR 97223. My house is located on a low-density R-4.5 residential lot which backs to the Roger Hart Wetland Conservatory Park. What makes a great neighborhood? What will make the neighborhood feel special and unique? Tigard's Home Occupation Type II does not make a great neighborhood. It also makes the neighborhood feel special and unique as customers walk between houses from 8:00AM to 10:00PM, 7-days a week to enter the backyard basement business. Our houses are built on a slope, many homes have shared side walkways to their backyards with ten feet between houses. These business customers should be required to use the Home Occupation's residential front door. Customers walking by my deck while I barbeque is not the Tigard that I call home. We always hear about"Livability" and "Quality of Life" referenced in bond measures, City council positions, and elections. These quotes have no legal definition. Tigard's Home Occupation Type II land use creates neighbors against neighbors to uphold the CCR's from the past. The code for Home Occupations should require the front door be the door used for business access. I know that my property value is not relevant to the City Standards, but the City should have a better Mission than, "Putting a Business in Every Home." Sincerely, Chris Brown 12326 SW 131st Ave Tigard, OR 97223 971-255-7883 AIS-4556 4. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 10 Minutes Agenda Title: Local Contract Review Board: Consider Contract Award for Financial Operations Technical Assistance to Smith-Wagar Brucker Consulting, LLC. Prepared For: Christine Moody Submitted By: Christine Moody, Finance and Information Services Item Type: Motion Requested Meeting Type: Consent Agenda - LCRB Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract to Smith-Wagar Brucker Consulting, LLC for financial operations technical assistance? STAFF RECOMMENDATION / ACTION REQUEST Staff Recommends that the Local Contract Review Board award a contract to Smith-Wagar Brucker Consulting, LLC in the amount of$300,000.00 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has begun the process of implementing a new citywide enterprise resource planning solution. The first phase of of the project includes a two year implemenentation of the Tyler Technologies Munis Financial Management solution that will replace the existing Springbrook financial system. To complete the work of ensuring that the new system is implemented in accordance with generally accepted accounting principles, the finance staff have had to divert their time to focus on the Munis project. To maintain the day to day financials of the city, the Financial Operations Division will need assistance from an outside consultant to fill in the gaps of regular work that cannot be completed by staff. Under Tigard Public Contracting Rule (PCR) 10.070, the City may make a purchase without a formal competitive process if it is determined that there is only one seller of a product or service of the quality or specifications required. The Oregon Public Contracting Code ORS 279B.075 sets forth the circumstances under which an agency may purchase goods or services on a sole-source basis. For this contract, selection of Debbie Smith-Wagar of Smith-Wagar Bruker Consulting, LLC as a sole source provider is supported by the following facts: •Ms. Smith-Wagar served as the City's Assistant Finance Director from December 2008 till March 2015. This experience provides her with a solid understanding of city operations as well as what makes Tigard unique. •Prior to working for the City, Ms. Smith-Wagar worked for Springbrook and has developed an understanding of the software. She knows how to operate the software and what happens in the background to ensure that the steps taken will be the correct ones. •Ms. Smith-Wagar was previously employed by Moss Adams, who is currently acting as Tigard's external auditor. With this institutional knowledge and staying current on new accounting standards she is uniquely qualified to assist with implementing any new requirements. •Ms. Smith-Wagar has existing knowledge of Tigard's allocation model used in the budgeting process. OTHER ALTERNATIVES The Local Contract Review Board may choose to not enter into this contract and ask staff to find other alternatives. This would cause a delay in the completion of routine work that is required for the financial operations of the city to run smoothly. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS Strategic Plan: Priority 1.1 — `Be a high performing workplace with seamless service delivery." DATES OF PREVIOUS COUNCIL CONSIDERATION N/A Fiscal Impact Cost: $300,000 Budgeted (yes or no): Where budgeted?: Financial Operations Additional Fiscal Notes: This contract will span three fiscal years. The anticipated costs of$60,000 in the current fiscal year can be paid through salary savings from vacancies in the department. The anticipated costs of$180,000 and $60,000 in fiscal years 2021-22 and 2022-23, respectively, will be budgeted as part of the Total Tyler project costs. Attachments No file(s) attached. AIS-4531 5. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 10 Minutes Agenda Title: LOCAL CONTRACT REVIEW BOARD: Consider Contract Awards for On-Call Civil Engineering and Related Services Prepared For: Christine Moody Submitted By: Caroline Patton, Central Services Item Type: Meeting Type: Local Contract Review Board Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award on-call contracts for twelve work categories to support the City's Capital Improvement Plan? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that the Local Contract Review Board award contracts to forty-one (41) contractors for a wide range of consulting services associated with the public infrastructure of the City for a contract term not to exceed five years. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has a robust Capital Improvement Plan (CIP) and has an annual need for a wide range of consulting services associated with the public infrastructure of the City— e.g., the sewer, stormwater, water, parks/greenways, public facilities, and street systems. Many small to medium sized lower dollar short term projects could include: •Design of a small park or park improvements, such as a boardwalk at Dirksen Nature Park or downtown, or wayfinding across the Fanno Creek Trail system. •Design of a stormwater or sanitary sewer major maintenance project such as an outfall pipe repair, pipe and manhole upgrades, or trenchless pipe lining. •Design and permitting of a creek erosion stabilization project. •Design of a sidewalk to fill a gap in the system. •Design of a space remodel in a city building. •Design of a water valve and pipeline improvement. •Preparation of an infrastructure system master plan update. •Traffic safety data collection and analysis. •Surveys and property due diligence assessments for potential property or Right of Way purchases. Often, the solicitation of contractors for these types of projects can be time consuming and add significantly to the project schedule. To make the process more efficient and timely, the City has issued a formal Request for Proposals (RFP) to select qualified firms in the work categories of: •Utility Project Planning and Engineering, •Transportation Project Design and Engineering, •Land Surveying Services, •Soils and Geotechnical Engineering, •Traffic/Transportation Systems Engineering and Analysis, •Stream Channel, Outfall Engineering and Analysis, •Environmental Permitting Support Services, •Landscape Architecture Services, •Architectural Services, •Special Inspections and Testing Services, •Vacuum Excavation Services for Design, and •Development Plan Review Services. The City has an existing set of professional services on-call contracts for similar service categories that all expire in January 31, 2021, and which were previously approved by City Council. These contracts have been in place for two to four years and have been regularly and effectively used to provide services in support of delivering many smaller projects in the CIP. City Engineering Division staff track the use of these on-call contracts, ensuring that task orders to any contractor properly relate to the category of work under which that contractor was selected. Staff also worked to utilize as many of the selected contractors as possible over the duration of the contract term. In each work category staff aimed to select a variety of contractors that represent different work specialties, capabilities, a mix of larger and smaller contractors that staff are familiar with as well as contractors who have not been used in the past. For the current expiring set of on-call contracts, 23 out of the 28 contractors were utilized as least once. Task order values ranged from $2,500 to $99,000 for a total value of all task orders for these on-call contracts of$1.8 million. On October 19, 2020 the City issued a Qualification-Based RFP seeking services of consulting firms with demonstrated success in project management, concept planning and engineering, preliminary and final design, and construction engineering and field services for public infrastructure. On November 12, 2020 fifty-two (52) proposals were received. A selection committee reviewed and scored proposals and after careful consideration, staff recommends that the City award contracts to the following firms for the desi:nated categories of work: •AKS Engineering & Forestry, Inc •Century West Engineering Utility Category 1 EngProject Planning and Corp. •KPFF, Inc. •RH2 Engineering, Inc. •Wallis Engineering, PLLC •Century West Engineering Corp. •DOWL Category 2 Transportation Project Planning •Emerio Design, LLC and Engineering •Kittelson & Associates, Inc. •PBS Engineering and Environmental, Inc. •AKS Engineering & Forestry, Inc. •CESNW, Inc. Category 3 Land Surveying Services •Emerio Design, LLC •S&F Land Services, LLC •Westlake Consultants, Inc. •Central Geotechnical Services, LLC • GeoDesign, Inc. 1Category 4 Soils and Geotechnical Engineering • Geotechnical Resources, Inc. •McMillen Jacobs Associates •Shannon & Wilson, Inc. •Alta Planning + Design, Inc. •DKS Associates, Inc. Category 5 Traffic/Transportation Systems •Fehr & Peers Engineering and Analysis •HDR Engineering, Inc. •Kittelson & Associates, Inc. •AKS Engineering & Forestry, Inc. • HDR Engineering, Inc. Category 6 Stream Channel, Outfall, • Otak, Inc. Engineering and Analysis •Wolf Water Resources, Inc. •Wood Environment & Infrastructure Solutions, Inc. •AKS Engineering & Forestry, Inc. •Environmental Science & Category Environmental Permitting Support Assessment, LLC g y Services •Hart Crowser •Pacific Habitat Services, Inc. •Wolf Water Resources, Inc. •Alta Planning + Design, Inc. •Environmental Science Associates Category 8 I Landscape Architecture Services • GreenWorks, PC •MIG, Inc. • Shapiro Didway, LLC •Mackenzie, Inc. 'Category 9 Architectural Services •Otak, Inc. •Yost Grube Hall Architecture •Atlas Technical Consultants MTI Category 10 Special Inspections and Testing •Clair Company, Inc. Services •Professional Services Industries, Inc. •Terracon Consultants, Inc. •Applied Professional Vacuum Excavation Services for Services, Inc. Category 11 Design •Loy Clark Pipeline Co. •Pipeline Video Inspection, LLC •Pacific Community Design, Category 12 Development Plan Review Services Inc. I I •RH2 Engineering, Inc. Of the 41 contracts there are six (6) contractors certified through the Oregon Certification Office for Business Inclusion and Diversity as either a Disadvantaged Business Enterprise (DBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Emerging Small Business (ESB) or Service-Disabled Veteran Business Enterprise (SDVBE). The proposed contracts will be of an on-call nature in which services are requested as the need arises, therefore there is no guarantee as the actual amount of work to be assigned under any contract. As with the previous on-call contracts staff will work to utilize as many of the selected contractors as possible over the duration of the contract term. Contractors will be selected for task orders based on the specific scope, cost and timeline needs of each project. Work performed under these contracts must be authorized via written task order and approved budget must be available. Compensation for each task order will be determined through negotiation with the contractor based on the scope of work, the estimated hours for performance of the work and the contractor's rates. The maximum compensation for a particular task order cannot exceed $250,000. For larger design projects and major studies estimated over $250,000 the City will issue a standalone RFP. OTHER ALTERNATIVES The Local Contract Review Board may choose to not enter into these on-call contracts and ask that staff issue an RFP for each project. This would result in extended timelines for future CIP projects and those that are currently underway. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Council Goal 1 - "Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community." 2020 — 2025 Strategic Plan: Priority 1.1 — `Be a high performing workplace with seamless service delivery." Priority 2.1 — "Create a well-connected pedestrian network that links all Tigard residents and businesses." Priority 2.2 — "Tigard's pedestrian network is attractive, accessible, safe and well maintained." Priority 3.2 — "Focus development-associated resources in parts of the city that have the capacity to serve, house, employ, and attract the most people with the least impact on Tigard's natural systems and the climate." Priority 3.3 — "Understand the effects of development on vulnerable Tigard residents and mitigate these impacts within projects and over time." DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: Varies Budgeted (yes or no): Yes Where Budgeted (department/program):Multiple Additional Fiscal Notes: The proposed on-call contracts do not have not to exceed dollar amounts, however, no task order issued against any contract can exceed $250,000. Task orders will only be issued for projects that are budgeted within CIP and department budgets. Attachments No file(s) attached. AIS-4525 6. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 10 Minutes Agenda Title: LOCAL CONTRACT REVIEW BOARD: Consider Contract Award for Kruger Creek Stabilization to AKS Engineering and Forestry, LLC Prepared For: Christine Moody Submitted By: Christine Moody, Finance and Information Services Item Type: Motion Requested Meeting Type: Local Contract Review Board Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Local Contract Review Board award a contract to AKS Engineering & Forestry, LLC for the Kruger Creek Stabilization? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that the Local Contract Review Board award a contract to AKS Engineering & Forestry in the amount of$588,866.00 and authorize the City Manager to take the necessary steps to execute the contract. KEY FACTS AND INFORMATION SUMMARY Kruger Creek is experiencing severe erosion in the Bull Mountain area. This erosion is threatening slope stability and the safety of sanitary, storm, park and private infrastructure located near the creek. The excess quantities of soil from the erosion are also causing problems downstream, depositing in lower creek areas, covering trails and impacting infrastructure. Kruger Creek in this area was identified as having the highest potential risk and impacts from continued erosion in the 2018 City of Tigard Stormwater Master Plan. This project combines and implements two high-priority projects in the Stormwater Master Plan (projects 304 and 308), addressing eroding stretches of Kruger Creek from the headwaters near Bull Mountain Park to Gaarde Street. A pre-design study and feasibility analysis was completed in 2019 that further reviewed the stream enhancement options that were discussed in projects 304 and 308 of the Stormwater Master Plan. The analysis reviewed two diversion options to bypass high flows around the creek. Based on results of the analysis, a new high flow bypass pipe will be built along an existing access road and trail. This will result in less stormwater entering Kruger Creek resulting in a more stable stream channel. The study also reviewed options to enhance the stream channel which will be utilized in the final engineering design. The purpose of this contract is to provide the engineering design and construction oversight assistance for the enhancement of Kruger Creek from the headwaters near Bull Mountain Park to Gaarde Street to prevent further severe erosion and to protect existing slopes and infrastructure. On September 9, 2020 the City issued a Qualification-Based Request for Proposals seeking services of a consulting firm with demonstrated success in project research/data collection, design survey, engineering design and construction services for similar projects. On October 6, 2020 three proposals were received from the following firms: • Otak •AKS Engineering & Forestry, LLC •Environmental Science Associates A selection committee reviewed and scored proposals on project understanding and approach, proposer qualifications, qualifications of project manager and key staff. After careful consideration, including interviews and price proposal evaluation from the top two ranked firms, staff recommends that the City award the contract to AKS Engineering & Forestry. Andrew Newbury, Principal Engineer will manage the contract and resulting work products and key deliverables. OTHER ALTERNATIVES The Local Contract Review Board may choose to not enter into this contract with AKS Engineering & Forestry and direct staff to issue another Request for Proposals instead. This would delay the start of the project by several months. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS 2018 City of Tigard Stormwater Master Plan (projects 304 and 308). 2020-25 Strategic Plan, Strategic Priority 3.2.F. "Protect and restore the ecological functions of and maximize the ecosystem services of streams, wetlands, and associated riparian corridors." DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: 588,866.00 Budgeted (yes or no): Yes Where Budgeted (department/program): FY 2021-26 CIP, Project #94046 Additional Fiscal Notes: The stormwater rate increase adopted by City Council in December 2019 and implemented starting January 2021 provides the ability to implement this project and subsequent high priority projects identified in the 2018 Stormwater Master Plan. Attachments No file(s) attached. AIS-4447 7. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 20 Minutes Agenda Title: Public Hearing: Consider a Resolution to Adopt the FY 2021 Second Quarter Budget Supplemental Prepared For: Steve Kang Submitted By: Caroline Patton, Central Services Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting - Main Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Tigard City Council adopt the FY 2021 Second Quarter Budget Supplemental? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Council approve the FY 2021 Second Quarter Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is the summary of items that require council action for FY 2021 Second Quarter Budget Supplemental: Community Development Community Development is requesting two items. First request is an expansion of the Tigard CARES Business Assistance program through additional Federal grants. This request will allocate a grant disbursement from Washington County through Federal CARES act funds to recapitalize a COVID-19 business assistance grant program. Second request is to add a 0.25 FTE in the Building Division to assist building permit staff in processing and administering building permits for several new housing types approved in the city. These housing types include Accessory Dwelling Units (ADU), Cottage Clusters, Quads, and other missing middle units. The processing of building permits for these types of housing units has added a great deal of work for the Building Division to correctly administer the planning and permitting process, requiring staff with detailed planning knowledge. City Management There is one request from the City Management. In accordance with the Oregon Equal Pay Act, in FY2020, the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group and concerns were raised that some supervisory positions may share comparable character with other supervisors under the Oregon Equal PayAct. To ensure compliance with the law, the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in adjustments to six supervisory positions in the city. Finance and Information Services FIS has two requests. One request is for the membership/sponsorship to various partner organizations that focus on minority and women-owned small businesses as part of the City's Anti-Racism Action Plan. This request will enable the city to gain access to their membership and engage with associated businesses in Tigard contracting and business opportunities. The second request is the ROW Associates management consulting fee. This consulting fee was historically budgeted in utility funds. However, since the revenue associated with ROW Franchise Fee is recorded in the General Fund, expenditures such as this consulting service fee will be moved to the General Fund as well to be in compliance with accounting rules. Police Department The Police Department has four requests. The first request is the TPOA Collective Bargaining Agreement. This new agreement reflects the 2.6% COLA and 0.5% market adjustment on salaries, as well as wage-based benefits that were effective in FY 2020-21. The provisions of the contract are retroactive to July 1, 2020 and are in effect for three years when the contract expires on June 30, 2023. The next request is the addition of a Police Dog in the K9 Unit. This request is funded by the private donations that will cover the cost of the dog, outdoor kennel, initial leash as well as related equipment and supplies. The third request is the reduction of the Tigard Police Department's participation in the Transit Police Program. As per the FY 2019-20 IGA with TriMet, TPD had dedicated five (5.0) officers and one (1.0) sergeant position to Transit Police. When the current IGA expired on 12/31/2020, Tigard was anticipating that the future Transit Police participation would be smaller than the current one, dedicating no more than two (2.0) officers and one (1.0) sergeant position when the TPD rejoins the Transit Police program later in FY 2021-22. This request cuts 3.0 FTE of existing 6.0 Transit FTE. The staff reduction comes with reduction in reimbursement revenues from TriMet, which makes this request a zero-net impact to the General Fund. The last request is the recognition of the federal COVID-19 grant. As part of the Federal Department of Justice, Bureau of Justice Assistance, the Police Department applied and was awarded the following grants; BJA Grant 2020-VD-BX-1226 and BJA Grant 2020-DJ-BX-0976 2020. This request recognizes the Federal funding, which will be drawn down later in the fiscal year. Public Works Public Works Department has two requests. One is a carryforward request to recognize the delivery of the two (2) Ford F-450 Pickup Trucks for the Street Maintenance division. These are replacements for two vehicles that have exceeded their lifecycle for the city. The trucks were budgeted in FY20 but arrived late due to a fire at the plant that resulted in a manufacturing delay. The second request is the replacement of the Case 580 Excavator with a model better suited to complete work for the Pavement Management Program. The excavator will be purchased with $75,000 from fund 412-Street Maintenance Fund and $25,000 from 200-Gas Tax Fund. The purchase will be run through the Street Maintenance Division. This equipment was going to be targeted for inclusion in the FY22 budget. This action allows the city to avoid the rental of a mini excavator for any work to be completed in FY 21. Capital Improvement Plan (CIP) • 94048 Oak Street Property Acquisition —The acquisition of this property is identified in the City's Stormwater Master Plan (Project ID: CIP 106). The home that sits on the property is dangerously close to Ash Creek and the streambank adjacent to the house has been eroding. Additional floodplain storage is needed at this location to slow runoff from upstream development and help reduce downstream erosion. • 96056 Water SDC Study— Budgeted in FY21 in the operating funds, however, due to accounting rules, the Water SDC Study needs to be moved to the capital fund instead of the operating fund. Requesting the Water SDC Study be reclassed to the Water CIP. • 95064 Frewing Street Sidewalk Infill (CDBG) — Carryforward of$52,000 from prior year appropriations impacting the Community Development Block Grant. In addition, there is a new ask to cover unforeseen right of way expenses, increase in design, staff time, and construction costs. Because of the proposed stormwater infrastructure changes and unit price increases, the sidewalk project has additional construction expenses, including higher mobilization and contingency costs. The city will ask Washington County Community Development Block Grant to cover part of this project increase. The remainder will come from the Transportation SDC Fund. This project cost increase was noted on the November CIP Update to council. • 95054 Hall Boulevard / Pfaffle Street New Traffic Signal— ODOT is designing and constructing a footing to accommodate a future traffic signal pole as part of signalizing the Hall / Pfaffle intersection in the future. ODOT's estimate requires an increase of $40,400 to reflect infrastructure requested by the city. Of the total, $21,400 is a Non-Budgetary Impact; moving appropriations in CIP #95068 Fiber Communication Networks Program to cover the cost to install conduit the length of the overpass that can accommodate future fiber cable installation. • 95057 Fanno Creek Trail Alignment Study (Bonita Road to Tualatin River) — Narrowing down the trail alternatives to a singular route has proven to be more challenging than anticipated, in the vicinity of where the trail would cross Bonita Rd and Durham Rd. The increase will allow the consultant to perform additional technical analysis in order to determine a preferred singular route, which will then be memorialized in a report format that was not originally scoped. In addition, the second project open house was prepared virtually due to COVID-19 restrictions, which was very time consuming. This also accounts for additional internal project management expense to work on the project for a longer duration than originally planned. • 92056 Park System Master Plan Update —The project has taken longer than originally anticipated and required additional project management time due to the input from public outreach and request from the council to better address the equity in Parks. This request will cover additional internal and external expense. Non-Budgetary Impact Items •Finance and Information Services —Reduction of Computer Support Technician, 1.00 FTE, and increase Managed Help Desk coverage. Tigard IT has moved in the direction of Managed Help Desk Services for tier I and II services instead of staffing this role with a City of Tigard employee. The recent contract with BridgeTech LLC has eliminated the need for the 1.0 FTE position within the IT division. This request is to remove position number 6424 -Computer Support Technician (1.0 FTE) from the FTE count for the IT division. All salary and benefit funds associated with this position will be used in the current and subsequent fiscal years to fund the existing contract with BridgeTech LLC. •Human Resources — FTE Adjustment for HR Intern. HR was appropriated 0.50 FTE at the HR Specialist level to provide police recruiting services or to backfill for existing staff providing police recruiting services related to the local option levy. Instead, HR will hire a paid intern at a significantly lower rate, providing the cost neutral opportunity to increase FTE from 0.50 to 0.60 for the two-year duration of the appropriated funds. OTHER ALTERNATIVES Do not approve the FY 2021 Second Quarter Budget Supplemental COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented with this information. Fiscal Impact Cost: $2,586,736 Budgeted (yes or no): No Where Budgeted (department/program): Multiple Additional Fiscal Notes: The FY 2021 Second Quarter Supplemental will increase the overall budget by $2.6M across 16 city funds. The increase in the expenditure increases are largely supported through various Federal and State grants as well as unanticipated beginning fund balances and contingency. This supplemental will increase reserves of the city by $15,800. Please refer to Exhibits A and B which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments Resolution FY21 Q2 Supplemental Summary FY21 Q2 Exhibit A FY21 Q2 Exhibit B FY21 Q2 Exhibit C CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION TO ADOPT THE FY 2021 SECOND QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS, the city acknowledges those items that were unknown at the time the FY 2021 budget was adopted; and WHEREAS, the city recognizes approximately$2,586,736 of unanticipated budget in operations and transfers; and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for future expenditures,and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2020-21 Budget is hereby amended as detailed in Exhibit B. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2021. Mayor-City of Tigard ATTEST: Deputy City Recorder-City of Tigard RESOLUTION NO.21- Page 1 CITY OF TIGARD - BUDGET SUPPLEMENTAL 1/11/2021 FY 2020-2021 Quarter: 2 Funding Item # Department Fund Division Request Title Request Source Total Amount Detailed Description Q2CD01 Community 230-Building Fund 3100-Building lAdd 0.25 FTE assistant planner for 1New Contingency $ 19,400 Building is requesting to add 0.25 FTE to a current 0.75 FTE Assistant Planner position to create 1.00 FTE position.The additional 0.25 FTE Development specialty housing types would help to assist building permit staff in processing and administering building permits for several new housing types approved in the City.These housing types include Accessory Dwelling Units(ADU), Cottage Clusters, Quads,and other missing middle units.The processing of building permits for these types of housing units has added a great deal of work for the Building Division to correctly administer the planning and permitting process, requiring staff with detailed planning knowledge. Administering the System Development Charges(including exemptions) has shown to be beyond what current staff is able to process. Q2CD02 Community 100-General Fund 5900-Social Services Tigard CARES Business Assistance NEW Miscellaneous $ 985,800 Tigard CARES Business Assistance is expanding its services yet again through additional Federal grants.This request will allocate a grant Development Grants IVb Revenue disbursement from Washington County through Federal CARES act funds to recapitalize a COVID-19 business assistance grant program. Q2CM01 Multiple Multiple Multiple Supervisor Study Implementation NEW Multiple $ 65,300 In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. •Accounting Supervisor FIS—Due to the position having a broader scope of duties, moved the position to the Principal Management Analyst classification from M35 to M36(2.5%increase);from hourly to exempt. •City Recorder CS—Due to being behind the market, moved the position up two ranges from M30 to M32(5%increase). • Facilities Supervisor CS—Due to being behind the market, moved the position up three ranges from M29 to M32(7.5% increase);from hourly to exempt. • Public Works Supervisors—Due to being behind the market, moved the positions up three ranges from M29 to M32(7.5%increase); from hourly to exempt. • Library Acquisitions Supervisor—Due to being behind the market and for internal equity purposes, moved the position up four pay ranges from M23 to M27(10%increase); keeping as hourly. • Police Sergeants—While Sergeants were not part of the study,due to compression issue with Police Officers as discussed in TPOA bargaining discussions, HR is recommending to move the position up one range from M38 to M39(2.5%)to address this issue. Q2FIS01 Finance& 600-Central Services 2500-Contracts and Purchasing Equity Contracting NEW Multiple $ 10,000 As part of the City's Anti-Racism Action Plan, Finance&Information Services Department has identified partner organizations that focus on Information Fund Membership/Sponsorship minority and women small businesses like Oregon Association of Minority Entrepreneurs, Professional Business Development Group, Services National Association of Minority Contractors-Oregon and Latino Built to communicate about upcoming projects and contract opportunities. For many of these organizations,there is a partnership/sponsorship contribution dues that allows the city to access their membership and engage with associated businesses on Tigard contracting and business opportunities. Q2FIS02 Finance& MULTIPLE MULTIPLE ROW Consulting Contract NEW Contingency $ 190,000 ROW Associates management consulting fee, historically,was budgeted in utility funds. Since the revenue associated with ROW Franchise Information Fee is recorded in the General Fund,expenditures such as this consulting service fees should remain in the General Fund as well,which Services will be in compliance with the accounting rules. Annualized service fee is$135K and requesting additional$55K for the true-up of FY20. Q2PD01 Police 100-General Fund MULTIPLE TPOA Collective Bargaining increase NEW Contingency $ 272,700 City Council approved the Tigard Police Officers'Association's(TPOA)ratified Collective Bargaining Agreement on October 13, 2020.This request reflects the 2.6%COLA and 0.5%market adjustment on salaries as well as wage-based benefits that were effective in FY 2020- 21.The provisions of the contract are retroactive to July 1, 2020 and are in effect for three years when the contract expires on June 30, 2023.TPOA members began receiving their new salary rates as of the Oct 29th pay period and received retroactive pay in their November 12th paycheck.The requested amount reflects the annualized cost of the contracted salary adjustments, but takes into account vacancies at the time of contract ratification.This request adds appropriations in General Fund only. While Levy funded officers are also impacted, previous and existing vacancies are able to accommodate the salary increase in the current fiscal year.The FY 2021-22 budget(General Fund and Levy)will include updated salaries for all TPOA members as per contract provisions. Q2PD02 Police 100-General Fund 4100-Police Operations K9 Private Donations NEW Miscellaneous $ 17,000 Throughout the years,the Police Department has received private donations in support of the Police K9 Unit. Primarily,these donations Revenue have come from the Tigard Breakfast Rotary's annual fall"doggie fun run"in Cook Park and two very supportive community members. These donations will finance the purchase of the PD's third police dog and one-time set up costs.These costs include,the dog,the outdoor kennel, initial leash as well as related equipment and supplies.The department's existing police dogs, Diesel and Rico,were also purchased with private community donations.Costs related to ongoing care and maintenance of the next police dog have been absorbed within the PD's existing General Fund operating budget.This request increases appropriations to formally recognize the private donations in PD's General Fund operating budget. 1 of 3 CITY OF TIGARD - BUDGET SUPPLEMENTAL 1/11/2021 FY 2020-2021 Quarter: 2 Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q2PD03 Police 100-General Fund 4100-Police Operations Transit Police Position Adjustment NEW Existing $ (250,160) TPD is re-evaluating its participation in the Transit Police program-a program where TriMet reimburses member law enforcement Appropriations agencies for the salaries and benefits related to officers"loaned"to TriMet for policing the transit system across the region.Tigard has partnered with TriMet in this program since 2004,with the number of Tigard officers dedicated to transit enforcement increasing over time.As per the FY 2019-20 IGA with TriMet,TPD had dedicated five(5.0)officers and one(1.0)sergeant position to Transit Police. As the current IGA set to expire on 12/31/2020,Tigard has the opportunity to reassess its level of participation in the Transit Police program. Due to the unknowns associated with the administrative transition and TPD's current acute patrol staffing needs,all dedicated Tigard officers will have officially returned to Tigard patrol duty by January 1, 2021.TPD's priority is to adequately staff each patrol shift, which can be accomplished filling current GF vacancies with officers previously assigned to TriMet.TPD is anticipating that the future Transit Police participation will be smaller than the current one dedicating no more than two(2.0)officers and one(1.0)sergeant position when the TPD rejoins the Transit Police program later in FY 2021-22.This request cuts 3.0 FTE of existing 6.0 Transit FTE.The remaining dedicated Transit Police positions will be left vacant in TPD's budget until the new fiscal year when a new scope has been determined and a new IGA has been executed. With the reduction staff comes with reduction in reimbursement revenues from TriMet,which makes this request a zero net impact to the General Fund. Q2PD05 Police 100-General Fund MULTIPLE Federal COVID-19 Grant NEW Miscellaneous $ 46,675 As part of the Federal Department of Justice, Bureau of Justice Assistance,the Police Department applied and was awarded following Revenue grants.This supplemental request recognizes the Federal funding which will be drawn down later in the fiscal year. BJA Grant 2020-VD-BX-1226-Equipment and Supplies, $34,575 A"BJA FY 20 Coronavirus Emergency Supplemental Funding Program"Grant in order to purchase equipment to support our operations during the COVID-19 pandemic.We identified the purchase of seven (7) laptops to more outfit additional department staff with ruggedized,CJIS compliant computers for remote work. We also requested funding for additional PPE.The grant has been awarded and the laptops have been purchased. BJA Grant 2020-DJ-BX-0976 2020-Consulting Services, $12,100 Edward Byrne Memorial Justice Assistance grant.The scope of our request was to hire an education consultant to collaboratively develop training for members of the Public Safety Advisory Board, in addition to creating online training modules for new police recruits before they are placed in the Police Academy.The grant has been awarded and the consultant has been hired. Q2PW01 Capital 510-Stormwater Fund 8000-CIP/Contingency CIP-94048 Oak Street Property NEW Unanticipated $ 400,000 The property owner of a parcel identified in the Stormwater Master Plan (Project ID: CIP#106)has indicated they are ready to sell their Improvement Acquisition Fund Balance property and the city has the opportunity to purchase it. If the city waits,the property could be bought and significant improvements could Program be made increasing the value of the property and potentially leaving the property unavailable for purchase for a long time. Using unanticipated fund balance,this project will purchase the property and demolish the building. a future CIP project will add more floodplain storage. Q2PW02 Capital 532-Water CIP Fund 8000-CIP/Contingency CIP-96056 Water SDC Study NEW Unanticipated $ - Budgeted in FY21 in the operating funds, however,due to accounting rules,the Water SDC Study needs to be moved to the capital fund Improvement Fund Balance instead of the operating fund. Requesting the Water SDC Study reclassed to the Water CIP. Proaram - Q2PW03 Capital 460-Transportation 8000-CIP/Contingency CIP-95064 Frewing Street Sidewalk NEW/CARRYFO Unanticipated $ 378,500 Carryforward of$52,000 from prior year appropriations impacting the Community Development Block Grant. In addition,there is a new Improvement CIP Fund Infill -CDBG RWARD Fund Balance ask to cover unforeseen right of way expenses, increase in design,staff time,and construction costs. Because of the proposed stormwater Program infrastructure changes and unit price increases,the sidewalk project has additional construction expenses, including higher mobilization and contingency costs. The city will ask Washington County Community Development Block Grant to cover part of this project increase. Remainder will come from the Transportation SDC Fund. This project cost increase was noted on the November CIP Update to Council. Q2PW04 Capital 460-Transportation 8000-CIP/Contingency CIP-95054 Hall Boulevard/ Pfaffle NEW Unanticipated $ 19,000 ODOT is designing and constructing a footing to accommodate a future traffic signal pole as part of signalizing the Hall/Pfaffle Improvement CIP Fund Street New Traffic Signal Fund Balance intersection in the future. ODOT's estimate requires an increase of$40,400 to reflect infrastructure requested by the City that makes Program sense to have installed while the Hall Blvd overpass is replaced, saving money in the long term. $21,400 is Non-Budgetary Impact; moving dollars appropriated in CIP#95068 Fiber Communication Networks Program to cover cost to install conduit the length of the overpass that can accommodate future fiber cable installation. The remaining $19,000 is related to increased costs to construct a foundation capable of supporting a signal pole with dual mast arms,which will save Tigard from constructing an entire additional footing, as well as various junction boxes and items that will be needed when the intersection is signalized. Q2PW05 Capital 460-Transportation 8000-CIP/Contingency CIP-95057 Fanno Creek Trail NEW Unanticipated $ 48,000 Narrowing down the trail alternatives to a singular route has proven to be more challenging than anticipated, in particular, in the vicinity of Improvement CIP Fund Alignment Study(Bonita Road to Fund Balance where the trail would cross Bonita Rd and Durham Rd. The increase will allow the consultant to perform additional technical analysis in Program Tualatin River) order to determine a preferred singular route,which will then be memorialized in a report format that was not originally scoped. In addition,the second project open house was prepared virtually due to COVID-19 restrictions,which was very time consuming. This also accounts for additional internal project management expense to work on the project for a longer duration than originally planned. 2 of 3 CITY OF TIGARD - BUDGET SUPPLEMENTAL 1/11/2021 FY 2020-2021 Quarter: 2 Item # Department Fund Division Request Title Request Funding Total Amount Detailed Description Source Q2PW06 Capital 420-Parks Capital X8000-CIP/Contingency CIP-92056 Park System Master Plan NEW Unanticipated $ 25,000 The project has taken longer than originally anticipated and required additional project management time due to the input from public Improvement Fund Update Fund Balance outreach and request from the Council to better address the equity in Parks.This request will cover additional internal and external Proaram exnense. Q2PW07 Public Works 200-Gas Tax Fund 6200-Street Maintenance Mini Excavator-replacement of Case NEW Multiple $ 100,000 Replace Case 580 Excavator with a model better suited to complete work for the Pavement Management Program. The excavator will be 580 Excavator purchased with$75,000 from fund 412-Street Maintenance Fund and $25,000 from 200-Gas Tax Fund,the purchase will be run through the Street Maintenance Division.The funding from the Street Maintenance Fund will come from existing Work in Progress fund and spending will be monitored to ensure the fund does not run over the lowered amount. Funding from the Gas Tax will come from Contingency. This equipment was going to be targeted for inclusion in the FY22 budget...This action allows the city to avoid the rental of a mini excavator for any work able to be completed in FY 21. Q2PW08 Public Works 200-Gas Tax Fund 6200-Street Maintenance Ford F-450 Trucks- Received Late CARRYFORWA Unanticipated $ 131,000 Purchase of two(2) Ford F-450 Pickup Trucks for Street Maintenance division. These are replacements for two vehicles that have Due to Manufacturing Backlog RD Fund Balance exceeded their life-cycle for the city. The trucks were budgeted in FY20 and a purchase order was issued in December. Due to a fire at Caused by Fire the plant that manufactures the dashboards for the trucks, Ford experienced construction delays. This delays caused a back log and the city's trucks weren't built for over six months post order leading to delivery after the new fiscal year in late July. Under accounting rules, we need to apply the purchase to FY21 and move the budget appropriations forward. Non-Budgetary Impact Items Item# 1 Department Fund Division Request Title Request Funding Source Total Amount I Detailed Description Q2CM02 City Management 600-Central Services 1100-Human Resources FTE Adjustment for HR Intern 'NEW/TECHNIC Existing $ - HR was appropriated 0.5 FTE at the HR Specialist level to provide police recruiting services or to backfill for existing staff providing police Fund AL Appropriations recruiting services related to the local option levy. Instead, HR will hire a paid intern at a significantly lower rate, providing the cost neutral opportunity to increase FTE from 0.5 to 0.6 for the two-year duration of the appropriated funds. Q2FIS03 Finance& 600-Central Services 2300-Information Technology Reduction of Computer Support TECHNICAL Existing $ - 'Tigard IT has moved in the direction of Managed Help Desk Services for tier I and II services instead of staffing this role with a City of Information Fund Technician, 1.00 FTE, and increase Appropriations Tigard employee.The recent contract with BridgeTech LLC has eliminated the need for the 1.0 FTE position within the IT division.This Services Managed Help Desk coverage request is to remove position number 6424-Computer Support Technician(1.0 FTE)from the FTE count for the IT division. All salary and benefit funds associated with this position will be used in the current and subsequent fiscal years to fund the existing contract with BridgeTech LLC. 3 of 3 Exhibit A Q2CD01 -Add 0.25 FTE assistant planner for specialty housing types Building is requesting to add 0.25 FTE to a current 0.75 FTE Assistant Planner position to create 1.00 FTE position.The additional 0.25 FTE would help to assist building permit staff in processing and administering building permits for several new housing types approved in the City.These housing types include Accessory Dwelling Units(ADU),Cottage Clusters,Quads,and other missing middle units.The processing of building permits for these types of housing units has added a great deal of work for the Building Division to correctly administer the planning and permitting process, requiring staff with detailed planning knowledge. Administering the System Development Charges (including exemptions) has shown to be beyond what current staff is able to process. FY 2021 Q2 Revised Building Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 10,369,604 $ - $ 10,369,604 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 3,533,704 $ - $ 3,533,704 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,000 $ - $ 7,000 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 150,500 $ - $ 150,500 Miscellaneous $ 500 $ - $ 500 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 $ - $ 250,000 Total Resources $ 14,319,589 $ - $ 14,319,589 Requirements Community Development $ 2,260,005 $ 19,400 $ 2,279,405 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ 2,260,005 $ 19,400 $ 2,279,405 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 150,000 $ (19,400) $ 130,600 Total Budget $ 2,410,005 $ - $ 2,410,005 Reserve For Future Expenditure $ 11,909,584 $ - $ 11,909,584 Total Requirements $ 14,319,589 $ - $ 14,319,589 Exhibit A Q2CD02-Tigard CARES Business Assistance Grants IVb Tigard CARES Business Assistance is expanding its services yet again through additional Federal grants.This request will allocate a grant disbursement from Washington County through Federal CARES act funds to recapitalize a COVID-19 business assistance grant program. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses &Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ 961,600 $ 10,929,009 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ 961,600 $ 66,199,460 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ 985,800 $ 27,892,116 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 985,800 $ 36,605,295 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ - $ 1,359,900 Total Budget $ 39,727,010 $ 985,800 $ 40,712,810 Reserve For Future Expenditure $ 25,510,850 $ (24,200) $ 25,486,650 Total Requirements $ 65,237,860 $ 961,600 $ 66,199,460 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act,in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 1 of 8 FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses &Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ - $ 9,967,409 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ 65,237,860 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ 29,811 $ 26,936,127 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 29,811 $ 35,649,306 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ (29,811) $ 1,330,089 Total Budget $ 39,727,010 $ - $ 39,727,010 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ - $ 65,237,860 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 2 of 8 FY 2021 Q2 Revised Central Services Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 11,512,129 $ - $ 11,512,129 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 874,819 $ - $ 874,819 Total Resources $ 14,473,571 $ 14,473,571 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 12,354,748 $ 4,211 $ 12,358,959 Public Works $ - $ - $ - Program Expenditures Total $ 12,354,748 $ 4,211 $ 12,358,959 Debt Service $ - $ - $ Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 94,000 $ (4,211) $ 89,789 Total Budget $ 12,448,748 $ - $ 12,448,748 Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823 Total Requirements $ 14,473,571 $ - $ 14,473,571 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 3 of 8 FY 2021 Q2 Revised Fleet/Property Management Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 811,214 $ - $ 811,214 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 3,196,366 $ - $ 3,196,366 Fines &Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 4,012,580 $ - $ 4,012,580 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 3,014,543 $ 3,882 $ 3,018,425 Public Works $ - $ - $ - Program Expenditures Total $ 3,014,543 $ 3,882 $ 3,018,425 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ 1,000 Contingency $ 125,000 $ (3,882) $ 121,118 Total Budget $ 3,140,543 $ - $ 3,140,543 Reserve For Future Expenditure $ 872,037 $ - $ 872,037 Total Requirements $ 4,012,580 $ - $ 4,012,580 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 4 of 8 FY 2021 Q2 Revised Parks Utility Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 1,819,310 $ - $ 1,819,310 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 1,866,872 $ - $ 1,866,872 Intergovernmental $ - $ - $ - Charges for Services $ 90,750 $ - $ 90,750 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 3,300 $ - $ 3,300 Miscellaneous $ - $ - $ - Other Financing Sources $ 2,500,000 $ - $ 2,500,000 Transfers In from Other Funds $ 2,293,500 $ - $ 2,293,500 Total Resources $ 8,573,732 $ - $ 8,573,732 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,551,954 $ 7,540 $ 4,559,494 Program Expenditures Total $ 4,551,954 $ 7,540 $ 4,559,494 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 100,333 $ - $ 100,333 Contingency $ 125,000 $ (7,540) $ 117,460 Total Budget $ 4,777,287 $ - $ 4,777,287 Reserve For Future Expenditure $ 3,796,445 $ - $ 3,796,445 Total Requirements $ 8,573,732 $ - $ 8,573,732 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 5 of 8 FY 2021 Q2 Revised Gas Tax Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 2,707,010 $ - $ 2,707,010 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 65,965 $ - $ 65,965 Intergovernmental $ 4,915,000 $ - $ 4,915,000 Charges for Services $ - $ - $ - Fines &Forfeitures $ - $ - $ - Interest Earnings $ 82,400 $ - $ 82,400 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 226,000 $ - $ 226,000 Total Resources $ 8,059,193 $ - $ 8,059,193 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,451,554 $ 3,830 $ 3,455,384 Program Expenditures Total $ 3,451,554 $ 3,830 $ 3,455,384 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,326,946 $ - $ 1,326,946 Contingency $ 175,000 $ (3,830) $ 171,170 Total Budget $ 4,953,500 $ - $ 4,953,500 Reserve For Future Expenditure $ 3,105,693 $ - $ 3,105,693 Total Requirements $ 8,059,193 $ - $ 8,059,193 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 6 of 8 FY 2021 Q2 Revised Sanitary Sewer Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 6,015,718 $ - $ 6,015,718 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,333,205 $ - $ 3,333,205 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 110,300 $ - $ 110,300 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 234,500 $ - $ 234,500 Total Resources $ 9,828,023 $ - $ 9,828,023 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,342,147 $ 2,004 $ 2,344,151 Program Expenditures Total $ 2,342,147 $ 2,004 $ 2,344,151 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 1,079,000 $ - $ 1,079,000 Transfers to Other Funds $ 464,320 $ - $ 464,320 Contingency $ 200,000 $ (2,004) $ 197,996 Total Budget $ 4,085,467 $ - $ 4,085,467 Reserve For Future Expenditure $ 5,742,556 $ - $ 5,742,556 Total Requirements $ 9,828,023 $ - $ 9,828,023 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 7 of 8 FY 2021 Q2 Revised Stormwater Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 7,271,046 $ - $ 7,271,046 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 4,044,297 $ - $ 4,044,297 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 139,900 $ - $ 139,900 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 601,000 $ - $ 601,000 Total Resources $ 12,061,243 $ - $ 12,061,243 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,509,897 $ 6,010 $ 3,515,907 Program Expenditures Total $ 3,509,897 $ 6,010 $ 3,515,907 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,288,000 $ - $ 2,288,000 Transfers to Other Funds $ 442,866 $ - $ 442,866 Contingency $ 225,000 $ (6,010) $ 218,990 Total Budget $ 6,465,763 $ - $ 6,465,763 Reserve For Future Expenditure $ 5,595,480 $ - $ 5,595,480 Total Requirements $ 12,061,243 $ - $ 12,061,243 Exhibit A Q2CM01- Supervisor Study Implementation In accordance with the Oregon Equal Pay Act, in FY2020,the city completed a range placement study and developed a pay matrix to ensure consistent application of range placement in order to maintain compliance with the law. The one area that did not get addressed in FY2020 was the supervisory group. In early 2020,concerns were raised that some supervisor positions may share comparable character with other supervisors under the Oregon Equal Pay Act.To ensure compliance with the law,the city contracted an HR Consulting firm to do a full review of our supervisory classifications and resulted in following adjustments. Fund 8 of 8 FY 2021 Q2 Revised Water Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 38,763,141 $ - $ 38,763,141 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 170,000 $ - $ 170,000 Intergovernmental $ - $ - $ - Charges for Services $ 22,738,411 $ - $ 22,738,411 Fines &Forfeitures $ - $ - $ - Interest Earnings $ 500,700 $ - $ 500,700 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 62,222,252 $ ' 62,222,252 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,479,533 $ 8,012 $ 10,487,545 Program Expenditures Total $ 10,479,533 $ 8,012 $ 10,487,545 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 23,067,947 $ - $ 23,067,947 Contingency $ 425,000 $ (8,012) $ 416,988 Total Budget $ 33,972,480 $ - $ 33,972,480 Reserve For Future Expenditure $ 28,249,772 $ - $ 28,249,772 Total Requirements $ 62,222,252 $ - $ 62,222,252 Exhibit A Q2FIS01-Equity Contracting Membership/Sponsorship As part of the City's Anti-Racism Action Plan, Finance& Information Services Department has identified partner organizations that focus on minority and women small businesses like Oregon Association of Minority Entrepreneurs, Professional Business Development Group, National Association of Minority Contractors-Oregon and Latino Built to communicate about upcoming projects and contract opportunities. For many of these organizations,there is a partnership/sponsorship contribution dues that allows the city to access their membership and engage with associated businesses on Tigard contracting and business opportunities. FY 2021 Q2 Revised Central Services Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 11,512,129 $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 874,819 $ - $ 874,819 Total Resources $ 14,473,571 $ - $ 14,473,571 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 12,354,748 $ 10,000 $ 12,364,748 Public Works $ - $ - $ - Program Expenditures Total $ 12,354,748 $ 10,000 $ 12,364,748 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 94,000 $ (10,000) $ 84,000 Total Budget $ 12,448,748 $ - $ 12,448,748 Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823 Total Requirements $ 14,473,571 $ - $ 14,473,571 Exhibit A Q2FIS02-ROW Consulting Contract ROW Associates management consulting fee,historically,was budgeted in utility funds. Since the revenue associated with ROW Franchise Fee is recorded in the General Fund,expenditures such as this consulting service fees should remain in the General Fund as well,which will be in compliance with the accounting rules. Annualized service fee is$135K and requesting additional$55K for the true-up of FY20. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses&Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ - $ 9,967,409 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ 65,237,860 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ - $ 26,906,316 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ - $ 35,619,495 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ 190,000 $ 2,936,615 Contingency $ 1,359,900 $ (190,000) $ 1,169,900 Total Budget $ 39,727,010 $ - $ 39,727,010 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ - $ 65,237,860 Exhibit A Q2FIS02-ROW Consulting Contract ROW Associates management consulting fee,historically,was budgeted in utility funds. Since the revenue associated with ROW Franchise Fee is recorded in the General Fund,expenditures such as this consulting service fees should remain in the General Fund as well,which will be in compliance with the accounting rules. Annualized service fee is$135K and requesting additional$55K for the true-up of FY20. Fund 2 of 2 FY 2021 Q2 Revised Central Services Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 1,996,623 $ - $ 1,996,623 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 11,512,129 $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 90,000 $ - $ 90,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 874,819 $ 190,000 $ 1,064,819 El Total Resources $ 14,473,571 $ 190,000 $ 14,663,571 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 12,354,748 $ 190,000 $ 12,544,748 Public Works $ - $ - $ - Program Expenditures Total $ 12,354,748 $ 190,000 $ 12,544,748 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 94,000 $ - $ 94,000 Total Budget $ 12,448,748 $ 190,000 $ 12,638,748 Reserve For Future Expenditure $ 2,024,823 $ - $ 2,024,823 Total Requirements $ 14,473,571 $ 190,000 $ 14,663,571 Exhibit A Q2PD01 -TPOA Collective Bargaining increase City Council approved the Tigard Police Officers'Association's(TPOA) ratified Collective Bargaining Agreement on October 13, 2020. This request reflects the 2.6%COLA and 0.5%market adjustment on salaries as well as wage-based benefits that were effective in FY 2020-21.The provisions of the contract are retroactive to July 1, 2020 and are in effect for three years when the contract expires on June 30, 2023.TPOA members began receiving their new salary rates as of the Oct 29th pay period and received retroactive pay in their November 12th paycheck.The requested amount reflects the annualized cost of the contracted salary adjustments, but takes into account vacancies at the time of contract ratification.This request adds appropriations in General Fund only.While Levy funded officers are also impacted, previous and existing vacancies are able to accommodate the salary increase in the current fiscal year.The FY 2021-22 budget(General Fund and Levy)will include updated salaries for all TPOA members as per contract provisions. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses &Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ - $ 9,967,409 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ - $ 65,237,860 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ 272,700 $ 27,179,016 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 272,700 $ 35,892,195 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ (272,700) $ 1,087,200 Total Budget $ 39,727,010 $ - $ 39,727,010 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ - $ 65,237,860 Exhibit A Q2PD02 - K9 Private Donations Throughout the years,the Police Department has received private donations in support of the Police K9 Unit. Primarily,these donations have come from the Tigard Breakfast Rotary's annual fall "doggie fun run" in Cook Park and two very supportive community members. These donations will finance the purchase of the PD's third police dog and one-time set up costs.These costs include,the dog,the outdoor kennel, initial leash as well as related equipment and supplies.The department's existing police dogs, Diesel and Rico, were also purchased with private community donations. Costs related to ongoing care and maintenance of the next police dog have been absorbed within the PD's existing General Fund operating budget.This request increases appropriations to formally recognize the private donations in PD's General Fund operating budget. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses & Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ - $ 9,967,409 Charges for Services $ 253,132 $ 17,000 $ 270,132 Fines & Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ 17,000 $ 65,254,860 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ 17,000 $ 26,923,316 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 17,000 $ 35,636,495 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ - $ 1,359,900 Total Budget $ 39,727,010 $ 17,000 $ 39,744,010 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ 17,000 $ 65,254,860 Exhibit A Q2PD03-Transit Police Position Adjustment TPD is re-evaluating its participation in the Transit Police program—a program where TriMet reimburses member law enforcement agencies for the salaries and benefits related to officers"loaned"to TriMet for policing the transit system across the region.Tigard has partnered with TriMet in this program since 2004,with the number of Tigard officers dedicated to transit enforcement increasing over time.As per the FY 2019-20 IGA with TriMet,TPD had dedicated five(5.0)officers and one(1.0)sergeant position to Transit Police. As the current IGA set to expire on 12/31/2020,Tigard has the opportunity to reassess its level of participation in the Transit Police program.Due to the unknowns associated with the administrative transition and TPD's current acute patrol staffing needs,all dedicated Tigard officers will have officially returned to Tigard patrol duty by January 1,2021.TPD's priority is to adequately staff each patrol shift, which can be accomplished filling current GF vacancies with officers previously assigned to TriMet.TPD is anticipating that the future Transit Police participation will be smaller than the current one dedicating no more than two(2.0)officers and one(1.0)sergeant position when the TPD rejoins the Transit Police program later in FY 2021-22.This request cuts 3.0 FTE of existing 6.0 Transit FTE.The remaining dedicated Transit Police positions will be left vacant in TPD's budget until the new fiscal year when a new scope has been determined and a new IGA has been executed. With the reduction staff comes with reduction in reimbursement revenues from TriMet,which makes this request a zero net impact to the General Fund. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses&Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ (250,160) $ 9,717,249 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ (250,160) $ 64,987,700 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ (250,160) $ 26,656,156 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ (250,160) $ 35,369,335 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ - $ 1,359,900 Total Budget $ 39,727,010 $ (250,160) $ 39,476,850 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ (250,160) $ 64,987,700 Exhibit A Q2PD05 -Federal COVID-19 Grant As part of the Federal Department of Justice, Bureau of Justice Assistance,the Police Department applied and was awarded following grants.This supplemental request recognizes the Federal funding which will be drawn down later in the fiscal year. FY 2021 Q2 Revised General Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ - $ - $ - Licenses &Permits $ 1,123,252 $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ 46,675 $ 10,014,084 Charges for Services $ 253,132 $ - $ 253,132 Fines&Forfeitures $ 2,258,261 $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ 400,900 Miscellaneous $ 356,432 $ - $ 356,432 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ 354,000 Total Resources $ 65,237,860 $ 46,675 $ 65,284,535 Requirements Community Development $ 6,837,474 $ - $ 6,837,474 Community Services $ 26,906,316 $ 46,675 $ 26,952,991 Policy and Administration $ 1,875,705 $ - $ 1,875,705 Public Works $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 46,675 $ 35,666,170 Debt Service $ - $ - $ - Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ 2,746,615 Contingency $ 1,359,900 $ - $ 1,359,900 Total Budget $ 39,727,010 $ 46,675 $ 39,773,685 Reserve For Future Expenditure $ 25,510,850 $ - $ 25,510,850 Total Requirements $ 65,237,860 $ 46,675 $ 65,284,535 Exhibit A Q2PW01 - CIP - 94048 Oak Street Property Acquisition The property owner of a parcel identified in the Stormwater Master Plan (Project ID:CIP#106) has indicated they are ready to sell their property and the city has the opportunity to purchase it. If the city waits,the property could be bought and significant improvements could be made increasing the value of the property and potentially leaving the property unavailable for purchase for a long time. Using unanticipated fund balance,this project will purchase the property and demolish the building.a future CIP project will add more floodplain storage. FY 2021 Q2 Revised Stormwater Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 7,271,046 $ 400,000 $ 7,671,046 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses &Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 4,044,297 $ - $ 4,044,297 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 139,900 $ - $ 139,900 Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 601,000 $ - $ 601,000 Total Resources $ 12,061,243 $ 400,000 $ 12,461,243 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,509,897 $ - $ 3,509,897 Program Expenditures Total $ 3,509,897 $ - $ 3,509,897 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,288,000 $ 400,000 $ 2,688,000 Transfers to Other Funds $ 442,866 $ - $ 442,866 Contingency $ 225,000 $ - $ 225,000 Total Budget $ 6,465,763 $ 400,000 $ 6,865,763 Reserve For Future Expenditure $ 5,595,480 $ - $ 5,595,480 Total Requirements $ 12,061,243 $ 400,000 $ 12,461,243 Exhibit A Q2PW02- CIP-96056 Water SDC Study 'Budgeted in FY21 in the operating funds, however, due to accounting rules,the Water SDC Study needs to be moved to the capital fund instead of the operating fund. Requesting the Water SDC Study reclassed to the Water CIP. Fund 1 of 3 FY 2021 Q2 Revised Water SDC Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 13,046,147 $ 40,000 $ 13,086,147 Property Taxes $ - $ - $ Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,870,435 $ - $ 1,870,435 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 258,200 $ - $ 258,200 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - _ Total Resources $ 15,174,782 $ 40,000 $ 15,214,782 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 4,390,268 $ 40,000 $ 4,430,268 Contingency $ - $ - $ - Total Budget $ 4,390,268 $ 40,000 $ 4,430,268 Reserve For Future Expenditure $ 10,784,514 $ - $ 10,784,514 Total Requirements $ 15,174,782 $ 40,000 $ 15,214,782 Exhibit A Q2PW02- CIP-96056 Water SDC Study 'Budgeted in FY21 in the operating funds, however,due to accounting rules,the Water SDC Study needs to be moved to the capital fund instead of the operating fund. Requesting the Water SDC Study reclassed to the Water CIP. Fund 2 of 3 FY 2021 Q2 Revised Water CIP Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 1,671,726 $ - $ 1,671,726 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 10,868,000 $ 40,000 $ 10,908,000 Total Resources $ 12,539,726 $ 40,000 $ 12,579,726 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 10,868,000 $ 40,000 $ 10,908,000 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 10,868,000 $ 40,000 $ 10,908,000 Reserve For Future Expenditure $ 1,671,726 $ - $ 1,671,726 Total Requirements $ 12,539,726 $ 40,000 $ 12,579,726 Exhibit A Q2PW02- CIP-96056 Water SDC Study 'Budgeted in FY21 in the operating funds, however, due to accounting rules,the Water SDC Study needs to be moved to the capital fund instead of the operating fund. Requesting the Water SDC Study reclassed to the Water CIP. Fund 3 of 3 FY 2021 Q2 Revised Water Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 38,763,141 $ - $ 38,763,141 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 170,000 $ - $ 170,000 Intergovernmental $ - $ - $ - Charges for Services $ 22,738,411 $ - $ 22,738,411 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 500,700 $ - $ 500,700 Miscellaneous $ 50,000 $ - $ 50,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 62,222,252 $ 62,222,252 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 10,479,533 $ (40,000) $ 10,439,533 Program Expenditures Total $ 10,479,533 $ (40,000) $ 10,439,533 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ Transfers to Other Funds $ 23,067,947 $ - $ 23,067,947 Contingency $ 425,000 $ - $ 425,000 Total Budget $ 33,972,480 $ (40,000) $ 33,932,480 Reserve For Future Expenditure $ 28,249,772 $ 40,000 $ 28,289,772 Total Requirements $ 62,222,252 $ - $ 62,222,252 Exhibit A Q2PW03-CIP-95064 Frewing Street Sidewalk Infill-CDBG Carryforward of$52,000 from prior year appropriations impacting the Community Development Block Grant. In addition,there is a new ask to cover unforeseen right of way expenses,increase in design,staff time,and construction costs. Because of the proposed stormwater infrastructure changes and unit price increases,the sidewalk project has additional construction expenses,including higher mobilization and contingency costs. The city will ask Washington County Community Development Block Grant to cover part of this project increase. Remainder will come from the Transportation SDC Fund. This project cost increase was noted on the November CIP Update to Council. Fund 1 of 2 FY 2021 Q2 Revised Transportation SDC Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 8,305,038 $ 313,921 $ 8,618,959 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 701,855 $ - $ 701,855 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 144,000 $ - $ 144,000 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,150,893 $ 313,921 $ 9,464,814 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,555,862 $ 313,921 $ 3,869,783 Contingency $ - $ - $ - Total Budget $ 3,555,862 $ 313,921 $ 3,869,783 Reserve For Future Expenditure $ 5,595,031 $ - $ 5,595,031 Total Requirements $ 9,150,893 $ 313,921 $ 9,464,814 Exhibit A Q2PW03-CIP-95064 Frewing Street Sidewalk Infill-CDBG Carryforward of$52,000 from prior year appropriations impacting the Community Development Block Grant. In addition,there is a new ask to cover unforeseen right of way expenses,increase in design,staff time,and construction costs. Because of the proposed stormwater infrastructure changes and unit price increases,the sidewalk project has additional construction expenses,including higher mobilization and contingency costs. The city will ask Washington County Community Development Block Grant to cover part of this project increase. Remainder will come from the Transportation SDC Fund. This project cost increase was noted on the November CIP Update to Council. Fund 2 of 2 FY 2021 Q2 Revised Transportation CIP Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 923,402 $ - $ 923,402 Property Taxes $ - S - $ - Franchise Fees $ - $ - S - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 4,356,758 $ 64,579 $ 4,421,337 Charges for Services S - $ - $ - Fines&Forfeitures S - S - $ - Interest Earnings $ - S - $ - Miscellaneous $ - S - $ - Other Financing Sources $ - S - $ - Transfers In from Other Funds S 5,085,000 S 313,921 $ 5,398,921 Total Resources $ 10,365,160 $ 378,500 $ 10,743,660 Requirements Community Development $ - S - S - Community Services $ - S - S - Policy and Administration $ - S - S - Public Works S - $ - S - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 9,441,758 S 378,500 S 9,820,258 Transfers to Other Funds S - S - S - Contingency $ - S - S - Total Budget $ 9,441,758 $ 378,500 $ 9,820,258 Reserve For Future Expenditure $ 923,402 $ - $ 923,402 Total Requirements $ 10,365,160 $ 378,500 $ 10,743,660 Exhibit A Q2PW04-CIP-95054 Hall Boulevard / Pfaffle Street New Traffic Signal ODOT is designing and constructing a footing to accommodate a future traffic signal pole as part of signalizing the Hall/Pfaffle intersection in the future. ODOT's estimate requires an increase of$40,400 to reflect infrastructure requested by the City that makes sense to have installed while the Hall Blvd overpass is replaced,saving money in the long term. $21,400 is Non-Budgetary Impact; moving dollars appropriated in CIP#95068 Fiber Communication Networks Program to cover cost to install conduit the length of the overpass that can accommodate future fiber cable installation. The remaining$19,000 is related to increased costs to construct a foundation capable of supporting a signal pole with dual mast arms,which will save Tigard from constructing an entire additional footing,as well as various junction boxes and items that will be needed when the intersection is signalized. Fund 1 of 2 FY 2021 Q2 Revised Transportation SDC Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 8,305,038 $ 19,000 $ 8,324,038 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 701,855 $ - $ 701,855 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 144,000 $ - $ 144,000 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 9,150,893 $ 19,000 $ 9,169,893 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 3,555,862 $ 19,000 $ 3,574,862 Contingency $ - $ - $ Total Budget $ 3,555,862 $ 19,000 $ 3,574,862 Reserve For Future Expenditure $ 5,595,031 $ - $ 5,595,031 Total Requirements $ 9,150,893 $ 19,000 $ 9,169,893 Exhibit A Q2PW04-CIP-95054 Hall Boulevard /Pfaffle Street New Traffic Signal ODOT is designing and constructing a footing to accommodate a future traffic signal pole as part of signalizing the Hall/Pfaffle intersection in the future. ODOT's estimate requires an increase of$40,400 to reflect infrastructure requested by the City that makes sense to have installed while the Hall Blvd overpass is replaced,saving money in the long term. $21,400 is Non-Budgetary Impact; moving dollars appropriated in CIP#95068 Fiber Communication Networks Program to cover cost to install conduit the length of the overpass that can accommodate future fiber cable installation. The remaining$19,000 is related to increased costs to construct a foundation capable of supporting a signal pole with dual mast arms,which will save Tigard from constructing an entire additional footing,as well as various junction boxes and items that will be needed when the intersection is signalized. Fund 2 of 2 FY 2021 Q2 Revised Transportation CIP Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 923,402 $ - $ 923,402 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 4,356,758 $ - $ 4,356,758 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 5,085,000 $ 19,000 $ 5,104,000 Total Resources $ 10,365,160 $ 19,000 $ 10,384,160 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ Work-In-Progress $ 9,441,758 $ 19,000 $ 9,460,758 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 9,441,758 $ 19,000 $ 9,460,758 Reserve For Future Expenditure $ 923,402 $ - $ 923,402 Total Requirements $ 10,365,160 $ 19,000 $ 10,384,160 Exhibit A Q2PW05-CIP-95057 Fanno Creek Trail Alignment Study(Bonita Road to Tualatin River) Narrowing down the trail alternatives to a singular route has proven to be more challenging than anticipated,in particular,in the vicinity of where the trail would cross Bonita Rd and Durham Rd. The increase will allow the consultant to perform additional technical analysis in order to determine a preferred singular route,which will then be memorialized in a report format that was not originally scoped. In addition,the second project open house was prepared virtually due to COVID-19 restrictions,which was very time consuming. This also accounts for additional internal project management expense to work on the project for a longer duration than originally planned. Fund 1 of 2 FY 2021 Q2 Revised Parks SDC Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 9,658,083 $ 48,000 $ 9,706,083 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 211,100 $ - $ 211,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,364,649 $ 48,000 $ 11,412,649 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,045,300 $ 48,000 $ 6,093,300 Contingency $ - $ - $ - Total Budget $ 6,045,300 $ 48,000 $ 6,093,300 - Reserve For Future Expenditure $ 5,319,349 $ - $ 5,319,349 Total Requirements $ 11,364,649 $ 48,000 $ 11,412,649 Exhibit A Q2PW05-CIP-95057 Fanno Creek Trail Alignment Study(Bonita Road to Tualatin River) Narrowing down the trail alternatives to a singular route has proven to be more challenging than anticipated,in particular,in the vicinity of where the trail would cross Bonita Rd and Durham Rd. The increase will allow the consultant to perform additional technical analysis in order to determine a preferred singular route,which will then be memorialized in a report format that was not originally scoped. In addition,the second project open house was prepared virtually due to COVID-19 restrictions,which was very time consuming. This also accounts for additional internal project management expense to work on the project for a longer duration than originally planned. Fund 2 of 2 FY 2021 Q2 Revised Transportation CIP Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 923,402 $ - $ 923,402 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 4,356,758 $ - $ 4,356,758 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 5,085,000 $ 48,000 $ 5,133,000 I Total Resources $ 10,365,160 $ 48,000 $ 10,413,160 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 9,441,758 $ 48,000 $ 9,489,758 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 9,441,758 $ 48,000 $ 9,489,758 Reserve For Future Expenditure $ 923,402 $ - $ 923,402 Total Requirements $ 10,365,160 $ 48,000 $ 10,413,160 Exhibit A Q2PW06-CIP-92056 Park System Master Plan Update The project has taken longer than originally anticipated and required additional project management time due to the input from public outreach and request from the Council to better address the equity in Parks.This request will cover additional internal and external expense. Fund 1 of 2 FY 2021 Q2 Revised Parks SDC Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 9,658,083 $ 25,000 $ 9,683,083 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ 1,495,466 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 211,100 $ - $ 211,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 11,364,649 $ - 25,000 $ 11,389,649 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 6,045,300 $ 25,000 $ 6,070,300 Contingency $ - $ - $ - Total Budget $ 6,045,300 $ 25,000 $ 6,070,300 Reserve For Future Expenditure $ 5,319,349 $ - $ 5,319,349 Total Requirements $ 11,364,649 $ 25,000 $ 11,389,649 Exhibit A Q2PW06-CIP-92056 Park System Master Plan Update The project has taken longer than originally anticipated and required additional project management time due to the input from public outreach and request from the Council to better address the equity in Parks.This request will cover additional internal and external expense. Fund 2 of 2 FY 2021 Q2 Revised Parks Capital Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 432,919 $ - $ 432,919 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 360,500 $ - $ 360,500 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 6,244,500 $ 25,000 $ 6,269,500 Total Resources $ 7,037,919 $ 25,000 $ 7,062,919 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 6,605,000 $ 25,000 $ 6,630,000 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ - Total Budget $ 6,605,000 $ 25,000 $ 6,630,000 Reserve For Future Expenditure $ 432,919 $ - $ 432,919 Total Requirements $ 7,037,919 $ 25,000 $ 7,062,919 Exhibit A Q2PW07 -Mini Excavator-replacement of Case 580 Excavator Replace Case 580 Excavator with a model better suited to complete work for the Pavement Management Program. The excavator will be purchased with$75,000 from fund 412-Street Maintenance Fund and$25,000 from 200-Gas Tax Fund,the purchase will be run through the Street Maintenance Division.The funding from the Street Maintenance Fund will come from existing Work in Progress fund and spending will be monitored to ensure the fund does not run over the lowered amount. Funding from the Gas Tax will come from Contingency. This equipment was going to be targeted for inclusion in the FY22 budget...This action allows the city to avoid the rental of a mini excavator for any work able to be completed in FY 21. Fund 1 of 2 FY 2021 Q2 Revised Street Maintenance Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 2,243,376 $ 75,000 $ 2,318,376 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 3,109,600 $ - $ 3,109,600 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,100 $ - $ 30,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 5,383,076 $ 75,000 $ 5,458,076 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,740,000 $ - $ 2,740,000 Transfers to Other Funds $ 385,297 $ 75,000 $ 460,297 Contingency $ - $ - $ - Total Budget $ 3,125,297 $ 75,000 $ 3,200,297 Reserve For Future Expenditure $ 2,257,779 $ - $ 2,257,779 Total Requirements $ 5,383,076 $ 75,000 $ 5,458,076 Exhibit A Q2PW07-Mini Excavator-replacement of Case 580 Excavator Replace Case 580 Excavator with a model better suited to complete work for the Pavement Management Program. The excavator will be purchased with$75,000 from fund 412-Street Maintenance Fund and$25,000 from 200-Gas Tax Fund,the purchase will be run through the Street Maintenance Division.The funding from the Street Maintenance Fund will come from existing Work in Progress fund and spending will be monitored to ensure the fund does not run over the lowered amount. Funding from the Gas Tax will come from Contingency. This equipment was going to be targeted for inclusion in the FY22 budget...This action allows the city to avoid the rental of a mini excavator for any work able to be completed in FY 21. Fund 2 of 2 FY 2021 Q2 Revised Gas Tax Fund Revised Amendment Q2 Resources Beginning Fund Balance $ 2,707,010 $ - $ 2,707,010 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 65,965 $ - $ 65,965 Intergovernmental $ 4,915,000 $ - $ 4,915,000 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 82,400 $ - $ 82,400 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 226,000 $ 75,000 $ 301,000 Total Resources $ 8,059,193 $ 75,000 $ I 8,134,193 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,451,554 $ 100,000 $ 3,551,554 Program Expenditures Total $ 3,451,554 $ 100,000 $ 3,551,554 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,326,946 $ - $ 1,326,946 Contingency $ 175,000 $ (25,000) $ 150,000 Total Budget $ 4,953,500 $ 75,000 $ 5,028,500 Reserve For Future Expenditure $ 3,105,693 $ - $ 3,105,693 Total Requirements $ 8,059,193 $ 75,000 $ 8,134,193 Exhibit A Q2PW08 - Ford F-450 Trucks - Received Late Due to Manufacturing Backlog Caused by Fire Purchase of two (2) Ford F-450 Pickup Trucks for Street Maintenance division. These are replacements for two vehicles that have exceeded their life-cycle for the city. The trucks were budgeted in FY20 and a purchase order was issued in December. Due to a fire at the plant that manufactures the dashboards for the trucks, Ford experienced construction delays. This delays caused a back log and the city's trucks weren't built for over six months post order leading to delivery after the new fiscal year in late July. Under accounting rules, we need to apply the purchase to FY21 and move the budget appropriations forward. FY 2021 Q2 Revised Gas Tax Fund Revised Amendment Q2 — Resources Beginning Fund Balance $ 2,707,010 $ 131,000 $ 2,838,010 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses & Permits $ 65,965 $ - $ 65,965 Intergovernmental $ 4,915,000 $ - $ 4,915,000 Charges for Services $ - $ - $ - Fines & Forfeitures $ - $ - $ - Interest Earnings $ 82,400 $ - $ 82,400 Miscellaneous $ 62,818 $ - $ 62,818 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 226,000 $ - $ 226,000 Total Resources $ 8,059,193 $ 131,000 $ 8,190,193 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 3,451,554 $ _ 131,000 $ _ 3,582,554 Program Expenditures Total $ 3,451,554 $ 131,000 $ 3,582,554 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,326,946 $ - $ 1,326,946 Contingency $ 175,000 $ - $ 175,000 Total Budget $ 4,953,500 $ 131,000 $ 5,084,500 Reserve For Future Expenditure $ 3,105,693 $ - $ 3,105,693 Total Requirements $ 8,059,193 $ 131,000 $ 8,190,193 Exhibit B Total All Funds FY 2021 Q2 Revised Total All Funds Revised Amendment Q2 Resources Beginning Fund Balance 164,965,399 $ 1,051,921 $ 166,017,320 Property Taxes $ 22,631,803 $ - $ 22,631,803 Franchise Fees $ 6,615,979 $ - $ 6,615,979 Special Assessments $ 50,000 $ - $ 50,000 Licenses&Permits $ 16,804,763 $ - $ 16,804,763 Intergovernmental $ 21,647,140 $ 822,694 $ 22,469,834 Charges for Services $ 50,990,752 $ 17,000 $ 51,007,752 Fines&Forfeitures $ 2,359,632 $ - $ 2,359,632 Interest Earnings $ 2,538,000 $ - $ 2,538,000 Miscellaneous $ 765,850 $ - $ 765,850 Other Financing Sources $ 2,500,000 $ - $ 2,500,000 Transfers In from Other Funds $ 44,544,180 $ 710,921 $ 45,255,101 Total Resources 336,413,498 $ Requirements Community Development $ 9,527,479 $ 19,400 $ 9,546,879 Community Services $ 29,396,671 $ 1,101,826 $ 30,498,497 Policy and Administration $ 17,484,810 $ 208,093 $ 17,692,903 Public Works $ 31,254,167 $ 218,396 $ 31,472,563 Program Expenditures Total $ 87,663,127 $ 1,547,715 $ 89,210,842 Debt Service $ 11,221,000 $ - $ 11,221,000 Loan to TCDA $ 1,000 $ - $ 1,000 Work-In-Progress $ 40,978,258 $ 910,500 $ 41,888,758 Transfers to Other Funds $ 46,519,180 $ 710,921 $ 47,230,101 Contingency $ 3,228,900 $ (582,400) $ 2,646,500 Total Budget $ 189,611,465 $ 2,586,736 $ 192,198,201 Reserve For Future Expenditure $ 146,802,033 $ 15,800 $ 146,817,833 Total Requirements $ 336,413,498 $ 2,602,536 $ 339,016,034 Exhibit B General Fund FY 2021 Revised General Fund Revised Q2CD02 Q2CM01 Q2FIS02 Q2PD01 Q2PD02 Q2PD03 Q2PD05 Q2 Resources Beginning Fund Balance $ 26,154,623 $ - $ - $ - $ - $ - $ - $ - $ 26,154,623 Property Taxes $ 17,753,872 $ - $ - $ - $ - $ - $ - $ - $ 17,753,872 Franchise Fees $ 6,615,979 $ - $ - $ - $ - $ - $ - $ - $ 6,615,979 Special Assessments $ - $ - $ - $ - $ - $ - $ - $ - $ - Licenses&Permits $ 1,123,252 $ - $ - $ - $ - $ - $ - $ - $ 1,123,252 Intergovernmental $ 9,967,409 $ 961,600 $ - $ - $ - $ - $ (250,160) $ 46,675 $ 10,725,524 Charges for Services $ 253,132 $ - $ - $ - $ - $ 17,000 $ - $ - $ 270,132 Fines&Forfeitures $ 2,258,261 $ - $ - $ - $ - $ - $ - $ - $ 2,258,261 Interest Earnings $ 400,900 $ - $ - $ - $ - $ - $ - $ - $ 400,900 Miscellaneous $ 356,432 $ - $ - $ - $ - $ - $ - $ - $ 356,432 Other Financing Sources $ - $ - $ - $ - $ - $ - $ - $ - $ - Transfers In from Other Funds $ 354,000 $ - $ - S - $ - $ - $ - $ - $ 354,000 Total Resources $ 65,237,860 $ 961,600 $ - $ - $ - $ 17,000 $ (250,160) $ 46,675 $ 66,012,975 Requirements Community Development $ 6,837,474 $ - $ - $ - $ - $ - $ - $ - $ 6,837,474 Community Services $ 26,906,316 $ 985,800 $ 29,811 $ - $ 272,700 $ 17,000 $ (250,160) $ 46,675 $ 28,008,142 Policy and Administration $ 1,875,705 $ - $ - $ - $ - $ - $ - $ - $ 1,875,705 Public Works $ - $ - $ - $ - $ - $ - $ - $ - $ - Program Expenditures Total $ 35,619,495 $ 985,800 $ 29,811 $ - $ 272,700 $ 17,000 $ (250,160) $ 46,675 $ 36,721,321 Debt Service $ - $ - $ - $ - $ - $ - $ - $ - $ - Loan to TCDA $ 1,000 $ - $ - $ - $ - $ - $ - $ - $ 1,000 Work-In-Progress $ - $ - $ - $ - $ - $ - $ - $ - $ - Transfers to Other Funds $ 2,746,615 $ - $ - $ 190,000 $ - $ - $ - $ - $ 2,936,615 Contingency $ 1,359,900 $ - $ (29,811) $ (190,000) $ (272,700) $ - S - $ - S 867,389 Total Budget $ 39,727,010 $ 985,800 $ - $ - $ - $ 17,000 $ (250,160) $ 46,675 $ 40,526,325 Reserve For Future Expenditure $ 25,510,850 $ (24,200) $ - $ - $ - $ - $ - $ - $ 25,486,650 Total Requirements $ 65,237,860 $ 961,600 $ - OEM $ - $ 17,000 $ (250,160) $ 46,675 $ 66,012,975 Exhibit B Gas Tax Fund FY 2021 Revised Gas Tax Fund Revised Q2CM01 Q2PW07 Q2PW08 Q2 Resources Beginning Fund Balance M 2,707,010 $ - _A - '$ 131,000 $ 2,838,010 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ 65,965 $ - $ - $ - $ 65,965 Intergovernmental $ 4,915,000 $ - $ - $ - $ 4,915,000 Charges for Services $ - $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ 82,400 $ - $ - $ - $ 82,400 Miscellaneous $ 62,818 $ - $ - $ - $ 62,818 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 226,000 $ - $ 75,000 $ - $ 301,000 Total Resources $ 8,059,193 $ - 75,000 $ 131,000 $ 8,265,193 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - Public Works $ 3,451,554 $ 3,830 $ 100,000 $ 131,000 $ 3,686,384 Program Expenditures Total $ 3,451,554 $ 3,830 $ 100,000 $ 131,000 $ 3,686,384 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ 1,326,946 $ - $ - $ - $ 1,326,946 Contingency $ 175,000 $ (3,830) $ (25,000) $ - $ 146,170 Total Budget $ 4,953,500 $ - $ 75,000 $ 131,000 $ 5,159,500 Reserve For Future Expenditure $ 3,105,693 $ - $ - $ - $ 3,105,693 Total Requirements $ 8,059,193 $ - $ 75,000 $ 131,000 $ 8,265,193 Exhibit B Building Fund FY 2021 Revised Building Fund Revised Q2CD01 Q2 Resources Beginning Fund Balance $ 10,369,604 $ - +I$ 10,369,604 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 3,533,704 $ - $ 3,533,704 Intergovernmental $ 8,281 $ - $ 8,281 Charges for Services $ 7,000 $ - $ 7,000 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 150,500 $ - $ 150,500 Miscellaneous $ 500 $ - $ 500 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 250,000 $ - $ 250,000 I Total Resources $ 14,319,589 $ Requirements Community Development $ 2,260,005 $ 19,400 $ 2,279,405 Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ 2,260,005 $ 19,400 $ 2,279,405 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ - $ - $ - Contingency $ 150,000 $ (19,400) $ 130,600 Total Budget $ 2,410,005 $ - $ 2,410,005 Reserve For Future Expenditure $ 11,909,584 $ { $ 11,909,584 Total Requirements $ 14,319,589 $ - $ 14,319,589 Exhibit B Parks Capital Fund FY 2021 Revised Parks Capital Fund Revised Q2PW06 Q2 Resources Beginning Fund Balance $ 432,919 $ - $ 432,919 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ 360,500 $ - $ 360,500 Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 6,244,500 $ 25,000 $ 6,269,500 1 Total Resources $ 7,037,919 $ 25,000 $ 7,062,919 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 6,605,000 $ 25,000 $ 6,630,000 Transfers to Other Funds $ - $ - $ Contingency $ - $ - $ - Total Budget $ 6,605,000 $ 25,000 $ 6,630,000 Reserve For Future Expenditure $ 432,919 $ - $ 432,919 Total Requirements $ 7,037,919 $ 25,000 $ 7,062,919 Exhibit B Parks Utility Fund FY 2021 Revised Parks Utility Fund Revised Q2CM01 Q2 Resources Beginning Fund Balance $ 1,819,310 $ - $ 1,819,310 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,866,872 $ - $ 1,866,872 Intergovernmental $ - $ - $ - Charges for Services $ 90,750 $ - $ 90,750 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 3,300 $ - $ 3,300 Miscellaneous $ - $ - $ - Other Financing Sources $ 2,500,000 $ - $ 2,500,000 Transfers In from Other Funds $ 2,293,500 $ - $ 2,293,500 1 Total Resources $ 8,573,732 $ - $ 8,573,732 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 4,551,954 $ 7,540 $ 4,559,494 Program Expenditures Total $ 4,551,954 $ 7,540 $ 4,559,494 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 100,333 $ - $ 100,333 Contingency $ 125,000 $ (7,540) $ 117,460 Total Budget $ 4,777,287 $ - $ 4,777,287 Reserve For Future Expenditure $ 3,796,445 $ - $ 3,796,445 Total Requirements $ 8,573,732 $ - L$ 8,573,732 Exhibit B Parks SDC Fund FY 2021 Revised Parks SDC Fund Revised Q2PW05 Q2PW06 Q2 Resources Beginning Fund Balance $ 9,658,083 $ 48,000 $ 25,000 $ 9,731,083 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ 1,495,466 $ - $ - $ 1,495,466 Intergovernmental $ - $ - $ - $ - Charges for Services $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 211,100 $ - $ - $ 211,100 Miscellaneous $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ - $ - $ - $ - Total Resources $ 11,364,649 $ 48,000 Mk 25,000 $ 11,437,649 Requirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ 6,045,300 $ 48,000 $ 25,000 $ 6,118,300 Contingency $ - $ - $ - $ - Total Budget $ 6,045,300 $ 48,000 $ 25,000 $ 6,118,300 Reserve For Future Expenditure $ 5,319,349 $ - $ - $ 5,319,349 Total Requirements $ 11,364,649 $ 48,000 $ 25,000 $ 11,437,649 Exhibit B Street Maintenance Fund FY 2021 Revised Street Maintenance Fund Revised Q2PW07 Q2 Resources Beginning Fund Balance $ 2,243,376 $ 75,000 $ 2,318,376 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 3,109,600 $ - $ 3,109,600 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 30,100 $ - $ 30,100 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - 1 Total Resources $ 5,383,076 $ 75,000 $ 5,458,076 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 2,740,000 $ - $ 2,740,000 Transfers to Other Funds $ 385,297 $ 75,000 $ 460,297 Contingency $ - $ - $ - Total Budget $ 3,125,297 $ 75,000 $ 3,200,297 Reserve For Future Expenditure $ 2,257,779 $ - $ 2,257,779 Total Requirements $ 5,383,076 $ 75,000 $ 5,458,076 Exhibit B Transportation CIP Fund FY 2021 Revised Transportation CIP Fund Revised Q2PW03 Q2PW04 Q2PW05 Q2 Resources Beginning Fund Balance $ 923,402 $ - $ - $ - $ 923,402 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - $ - Intergovernmental $ 4,356,758 $ 64,579 $ - $ - $ 4,421,337 Charges for Services $ - $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - $ - Miscellaneous $ - $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 5,085,000 $ 313,921 $ 19,000 $ 48,000 $ 5,465,921 1 Total Resources $ 10,365,160 $ 378,500 $ 19,000 $ 48,000 $ 10,810,660 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - $ - Public Works $ - $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - $ - Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ 9,441,758 $ 378,500 $ 19,000 $ 48,000 $ 9,887,258 Transfers to Other Funds $ - $ - $ - $ - $ - Contingency $ - $ - $ - $ - $ Total Budget $ 9,441,758 $ 378,500 $ 19,000 $ 48,000 $ 9,887,258 Reserve For Future Expenditure $ 923,402 $ - $ - $ - $ 923,402 Total Requirements $ 10,365,160 $ 378,500 $ 19,000 $ 48,000 $ 10,810,660 Exhibit B Transportation SDC Fund FY 2021 Revised Transportation SDC Fund Revised Q2PW03 Q2PW04 Q2 Resources Beginning Fund Balance 8,305,038 $ 313,921 $ 19,000 $ 8,637,959 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ 701,855 $ - $ - $ 701,855 Intergovernmental $ - $ - $ - $ - Charges for Services $ - $ - $ - $ - Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 144,000 $ - $ - $ 144,000 Miscellaneous $ - $ - $ - $ - Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ - $ - $ - $ - Total Resources $ 9,150,893 - 313,921 $ 19,0' 9,483,814 Requirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ - $ - $ - $ - Program Expenditures Total $ - $ - $ - $ - Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ 3,555,862 $ 313,921 $ 19,000 $ 3,888,783 Contingency $ - $ - $ - $ - Total Budget $ 3,555,862 $ 313,921 $ 19,000 $ 3,888,783 Reserve For Future Expenditure $ 5,595,031 $ - $ - $ 5,595,031 Total Requirements $ 9,150,893 $ 313,921 $ 19,000 $ 9,483,814 Exhibit B Sanitary Sewer Fund FY 2021 Revised Sanitary Sewer Fund Revised Q2CM01 Q2 Resources Beginning Fund Balance $ 6,015,718 $ - $ 6,015,718 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 92,200 $ - $ 92,200 Intergovernmental $ - $ - $ - Charges for Services $ 3,333,205 $ - $ 3,333,205 Fines&Forfeitures $ - $ - $ - Interest Earnings $ 110,300 $ - $ 110,300 Miscellaneous $ 42,100 $ - $ 42,100 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 234,500 $ - $ 234,500 1 Total Resources $ 9,828,023 $ - $ 9,828,023 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ 2,342,147 $ 2,004 $ 2,344,151 Program Expenditures Total $ 2,342,147 $ 2,004 $ 2,344,151 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 1,079,000 $ - $ 1,079,000 Transfers to Other Funds $ 464,320 $ - $ 464,320 Contingency $ 200,000 $ (2,004) $ 197,996 Total Budget $ 4,085,467 $ - $ 4,085,467 Reserve For Future Expenditure $ 5,742,556 $ - $ 5,742,556 Total Requirements $ 9,828,023 $ - $ 9,828,023 Exhibit B Stormwater Fund FY 2021 Revised Stormwater Fund Revised Q2CM01 Q2PW01 Q2 Resources Beginning Fund Balance $ 7,271,046 $ - $ 400,000 $ 7,671,046 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - Intergovernmental $ - $ - $ - $ - Charges for Services $ 4,044,297 $ - $ - $ 4,044,297 Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 139,900 $ - $ - $ 139,900 Miscellaneous $ 5,000 $ - $ - $ 5,000 Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ 601,000 $ - $ - $ 601,000 Total Resources $ 12,06 $ 400,000 $ 12,461,243 Requirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ 3,509,897 $ 6,010 $ - $ 3,515,907 Program Expenditures Total $ 3,509,897 $ 6,010 $ - $ 3,515,907 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ 2,288,000 $ - $ 400,000 $ 2,688,000 Transfers to Other Funds $ 442,866 $ - $ - $ 442,866 Contingency $ 225,000 $ (6,010) $ - $ 218,990 Total Budget $ 6,465,763 $ - $ 400,000 $ 6,865,763 Reserve For Future Expenditure $ 5,595,480 $ - $ - $ 5,595,480 Total Requirements $ 12,061,243 $ - $ 400,000 $ 12,461,243 Exhibit B Water Fund FY 2021 Revised Water Fund Revised Q2CM01 Q2PW02 Q2 Resources Beginning Fund Balance $ 38,763,141 $ -_ - $ 38,763,141 Property Taxes $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - Licenses&Permits $ 170,000 $ - $ - $ 170,000 Intergovernmental $ - $ - $ - $ - Charges for Services $ 22,738,411 $ - $ - $ 22,738,411 Fines&Forfeitures $ - $ - $ - $ - Interest Earnings $ 500,700 $ - $ - $ 500,700 Miscellaneous $ 50,000 $ - $ - $ 50,000 Other Financing Sources $ - $ - $ - $ - Transfers In from Other Funds $ - $ - $ - $ - Total Resources $ 62,222,252 $ - - $ 62,222,252 Requirements Community Development $ - $ - $ - $ - Community Services $ - $ - $ - $ - Policy and Administration $ - $ - $ - $ - Public Works $ 10,479,533 $ 8,012 $ (40,000) $ 10,447,545 Program Expenditures Total $ 10,479,533 $ 8,012 $ (40,000) $ 10,447,545 Debt Service $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - Transfers to Other Funds $ 23,067,947 $ - $ - $ 23,067,947 Contingency $ 425,000 $ (8,012) $ - $ 416,988 Total Budget $ 33,972,480 $ - $ (40,000) $ 33,932,480 Reserve For Future Expenditure $ 28,249,772 $ M $ 40,000 $ 28,289,772 Total Requirements $ 62,222,252 $ - $ - $ 62,222,252 Exhibit B Water SDC Fund FY 2021 Revised Water SDC Fund Revised Q2PW02 Q2 Resources Beginning Fund Balance $ 13,046,147 $ 40,000 $ 13,086,147 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ 1,870,435 $ - $ 1,870,435 Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ 258,200 $ - $ 258,200 Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - 1 Total Resources $ 15,174,782 $ 40,000 $ 15,214,782 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 4,390,268 $ 40,000 $ 4,430,268 Contingency $ - $ - $ Total Budget $ 4,390,268 $ 40,000 $ 4,430,268 Reserve For Future Expenditure $ 10,784,514 $ - $ 10,784,514 Total Requirements $ 15,174,782 $ 40,000 $ 15,214,782 Exhibit B Water CIP Fund FY 2021 Revised Water CIP Fund Revised Q2PW02 Q2 Resources Beginning Fund Balance $ 1,671,726 $ - $ 1,671,726 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ - $ - $ - Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ - $ - $ - Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ 10,868,000 $ 40,000 $ 10,908,000 1 Total Resources $ 12,539,726 $ 40,000 $ 12,579,726 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ - $ - $ - Public Works $ - $ - $ - Program Expenditures Total $ - $ - $ - Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ 10,868,000 $ 40,000 $ 10,908,000 Transfers to Other Funds $ - $ - $ - Contingency $ - $ - $ Total Budget $ 10,868,000 $ 40,000 $ 10,908,000 Reserve For Future Expenditure $ 1,671,726 $ - $ 1,671,726 Total Requirements $ 12,539,726 $ 40,000 $ 12,579,726 Exhibit B Fleet/Property Management Fund FY 2021 Revised Fleet/Property Management Fund Revised Q2CM01 Q2 Resources Beginning Fund Balance $ 811,214 $ - I$ 811,214 Property Taxes $ - $ - $ - Franchise Fees $ - $ - $ - Special Assessments $ - $ - $ - Licenses&Permits $ - $ - $ - Intergovernmental $ - $ - $ - Charges for Services $ 3,196,366 $ - $ 3,196,366 Fines&Forfeitures $ - $ - $ - Interest Earnings $ - $ - $ - Miscellaneous $ 5,000 $ - $ 5,000 Other Financing Sources $ - $ - $ - Transfers In from Other Funds $ - $ - $ - Total Resources $ 4,012,580 $ i 4,012,580 Requirements Community Development $ - $ - $ - Community Services $ - $ - $ - Policy and Administration $ 3,014,543 $ 3,882 $ 3,018,425 Public Works $ - $ - $ - Program Expenditures Total $ 3,014,543 $ 3,882 $ 3,018,425 Debt Service $ - $ - $ - Loan to TCDA $ - $ - $ - Work-In-Progress $ - $ - $ - Transfers to Other Funds $ 1,000 $ - $ 1,000 Contingency $ 125,000 $ (3,882) $ 121,118 Total Budget $ 3,140,543 $ - $ 3,140,543 Reserve For Future Expenditure $ 872,037 $ 872,037 Total Requirements $ 4,012,580 $ - $ 4,012,580 Exhibit B Central Services Fund FY 2021 Revised Central Services Fund Revised Q2CM01 Q2FIS01 Q2FIS02 Q2 Resources Beginning Fund Balance 1,996,623 $ - $ - $ - i 1,996,623 Property Taxes $ - $ - $ - $ - $ - Franchise Fees $ - $ - $ - $ - $ - Special Assessments $ - $ - $ - $ - $ - Licenses&Permits $ - $ - $ - $ - $ - Intergovernmental $ - $ - $ - $ - $ - Charges for Services $ 11,512,129 $ - $ - $ - $ 11,512,129 Fines&Forfeitures $ - $ - $ - $ - $ - Interest Earnings $ - $ - $ - $ - $ - Miscellaneous $ 90,000 $ - $ - $ - $ 90,000 Other Financing Sources $ - $ - $ - $ - $ - Transfers In from Other Funds $ 874,819 $ - $ - $ 190,000 $ 1,064,819 Total Resources 14,473,571 $ - $ 190,000 $ I 14,663,571 Requirements Community Development $ - $ - $ - $ - $ - Community Services $ - $ - $ - $ - $ - Policy and Administration $ 12,354,748 $ 4,211 $ 10,000 $ 190,000 $ 12,558,959 Public Works $ - $ - $ - $ - $ - Program Expenditures Total $ 12,354,748 $ 4,211 $ 10,000 $ 190,000 $ 12,558,959 Debt Service $ - $ - $ - $ - $ - Loan to TCDA $ - $ - $ - $ - $ - Work-In-Progress $ - $ - $ - $ - $ - Transfers to Other Funds $ - $ - $ - $ - $ - Contingency $ 94,000 $ (4,211) $ (10,000) $ - $ 79,789 Total Budget $ 12,448,748 $ - $ - $ 190,000 $ 12,638,748 Reserve For Future Expenditure $ 2,024,823 $ - WE - $ - $ 2,024,823 Total Requirements $ 14,473,571 $ - $ - $ 190,000 $ 14,663,571 Exhibit B Non-Budgetary Impact Items Q2FIS03 - Reduction of Computer Support Technician, 1.00 FTE, and increase Managed Help Desk coverage Tigard IT has moved in the direction of Managed Help Desk Services for tier I and II services instead of staffing this role with a City of Tigard employee. The recent contract with BridgeTech LLC has eliminated the need for the 1.0 FTE position within the IT division. This request is to remove position number 6424-Computer Support Technician (1.0 FTE) from the FTE count for the IT division.All salary and benefit funds associated with this position will be used in the current and subsequent fiscal years to fund the existing contract with BridgeTech LLC. Q2CM02 - FTE Adjustment for HR Intern HR was appropriated 0.50 FTE at the HR Specialist level to provide police recruiting services or to backfill for existing staff providing police recruiting services related to the local option levy. Instead,HR will hire a paid intern at a significantly lower rate,providing the cost neutral opportunity to increase FTE from 0.50 to 0.60 for the two-year duration of the appropriated funds. FY 2020-21 Second Quarter Supplemental Budget Exhibit C CIP 94048 Oak Street Property Acquisition The acquisition of this property is identified in the City's Stormwater Master Plan(Project ID:CIP 106). The home that sits on the property is dangerously close to Ash Creek and the streambank adjacent to the house has been eroding. Additional floodplain storage is needed at this location to slow runoff from upstream development and help reduce downstream erosion. The project will include the demolition of the existing house and provide native planting at the property. Future work(separate CIP)will include restoration and excavation within the floodplain to add more floodplain storage. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021 Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 25,000 25,000 - - - 25,000 Construction Management - - - - - - - - Total - - 25,000 25,000 - - - - - - - - - - 25,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition 280,000 280,000 - - - - - - 280,000 Design and Engineering 30,000 30,000 - - - - - - 30,000 Environmental Permit Comp. - Construction 45,000 45,000 - - - 45,000 Contingency 20,000 20,000 - - - - - - 20,000 Total - - 375,000 375,000 - - - - - - - - - - 375,000 I I I I I I Total Project Expense - - 400,000 400,000 I - - I - - I - - I - - I - - I 400,000 Revenue Funding Source 510-Stormwater Fund 400,000 400,000 - - - 400,000 Other Revenue Source - - - - - - - - Total Project Revenues - - 400,000 400,000 - - - - - - - - - - 400,000 FY 2020-21 Second Quarter Supplemental Budget Exhibit C CIP 96056 Water System Development Charge(SDC)Study The Water System Development Charges(SDCs)was last updated in 2010.The SDC methodology needs to be updated to include water master planning information provided in 2014,2018 and 2021. The study will review the capital improvement requirements to meet current and future growth development needs and review the curret water SDC charges. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021* Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management - - - - - Construction Management - - - - - - - - Total - - - - - - - - - - - - - - - External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 40,000 40,000 - - - - - - 40,000 Environmental Permit Comp. - Construction - - - - - Contingency - - - - - - - - Total - - 40,000 40,000 - - - - - - - - - - 40,000 I I I I I I Total Project Expense - - 40,000 40,000 I - - I - - I - - I - - I - - I 40,000 Revenue Funding Source 531-Water SDC Fund 40,000 40,000 - - - 40,000 Other Revenue Source - - - - - - - - Total Project Revenues - - 40,000 40,000 - - - - - - - - - - 40,000 FY 2020-21 Second Quarter Supplemental Budget Exhibit C CIP 95064 Frewing Street Sidewalk Infill-CDBG Currently,pedestrians living adjacent to Frewing Street are forced to walk in the roadway. Construct sidewalks,curbs,Americans with Disabilities Act(ADA)curb ramps and drainage improvements on Frewing Street between Pacific Highway and Ash Avenue.Storm drainage work includes providing inlets to collect street runoff.The project will result in improved northbound pedestrian access to shopping areas and bus stops on Pacific Highway and southbound access to the Tigard Civic Center and the Public Library.This supports the vision statement in the City of Tigard's Strategic Plan:"The most walkable community in the Pacific Northwest..." Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021* Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 20,000 21,000 39,000 60,000 - - - 80,000 Construction Management - - - - - - - - Total 20,000 21,000 39,000 60,000 - - - - - - - - - - 80,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition 20,000 20,000 - - - - - - 20,000 Design and Engineering 18,000 21,000 72,500 93,500 - - - - - - 111,500 Environmental Permit Comp. 285,500 200,000 485,500 485,500 Construction 5,000 5,000 - - - 5,000 Contingency 50,000 47,000 97,000 - - - - - - 97,000 Total 18,000 361,500 339,500 701,000 - - - - - - - - - - 719,000 I I I I I I Total Project Expense 38,000 382,500 378,500 761,000 I - - I - - I - - I - - I - - I 799,000 Revenue Funding Source 200-Gas Tax Fund 19,975 39,500 39,500 - - - 59,475 415-Transportation SDC Fund 313,921 313,921 - - - - - - 313,921 Other Revenue Source - - - - - - - - Community Dev.Block Grant 18,025 343,000 64,579 407,579 - - - - - - 425,604 Total Project Revenues 38,000 382,500 378,500 761,000 - - - - - - - - - - 799,000 FY 2020-21 Second Quarter Supplemental Budget Exhibit C CIP 95054 Hall Boulevard/Pfaffle Street New Traffic Signal Currently drivers can experience difficulty pulling out from Pfaffle Street onto Hall Boulevard especially during the morning and evening commute hours. Congestion has increased with recent development in the area and Hall Boulevard is difficult for pedestrians to cross. This project will construct a new traffic signal with appropriate illumination,crosswalks and lengthening and separation of the turn lanes on Pfaffle Street. The project will be complicated by the proximity to the Hall Boulevard/Highway 217 Bridge and the fact that Hall Boulevard is an ODOT-controlled facility necessitating agency approval and permits.Completion of these improvements will increase safety for vehicles,pedestrians and cyclists using the intersection or traveling to and from the nearby school,Pacific Highway and Washington Square Regional Center. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021* Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 3,500 3,500 - - - 3,500 Construction Management - - - - - - - - Total - 3,500 - 3,500 - - - - - - - - - - 3,500 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering - - - - - - - - Environmental Permit Comp. - - Construction 25,000 35,400 60,400 - - - 60,400 Contingency 5,000 5,000 - - - - - - 5,000 Total - 25,000 40,400 65,400 - - - - - - - - - - 65,400 I I I I I I Total Project Expense - 28,500 40,400 68,900 I - - I - - I - - I - - I - - I 68,900 Revenue Funding Source 415-Transportation SDC Fund 28,500 19,000 47,500 - - - 47,500 Non-Budgetary Impact 415-Transportation SDC Fund 21,400 21,400 - - - - - - 21,400 Other Revenue Source - - - - - - - - Total Project Revenues - 28,500 40,400 68,900 - - - - - - - - - - 68,900 FY 2020-21 Second Quarter Supplemental Budget Exhibit C CIP 95057 Fanno Creek Trail Alignment Study(Bonita Road to Tualatin River) This final section of the Fanno Creek Trail was originally envisioned as an on-street alignment on SW 74th Avenue. Subsequent review suggests the constrained width of the SW 74th right of way will not readily accommodate widening for the trail. This study will involve local stakeholders and other partners in evaluating alignment options along Fanno Creek and result in a recommended trail alignment. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget This Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021* Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 56,000 25,000 28,000 53,000 - - - 109,000 Construction Management - - - - - - - - Total 56,000 25,000 28,000 53,000 - - - - - - - - - - 109,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 89,385 91,615 20,000 111,615 - - - - - - 201,000 Environmental Permit Comp. - Construction - - - - - Contingency 10,000 10,000 - - - - - - 10,000 Total 89,385 101,615 20,000 121,615 - - - - - - - - - - 211,000 I I I I I I Total Project Expense 145,385 126,615 48,000 174,615 I - - I - - I - - I - - I - - I 320,000 Revenue Funding Source 415-Transportation SDC Fund 51,000 60,000 60,000 - - - 111,000 425-Parks SDC Fund 48,000 48,000 - - - - - - 48,000 Other Revenue Source - - - - - - - - Metro-Local Dollars 94,385 66,615 66,615 - - - - - - 161,000 Total Project Revenues 145,385 126,615 48,000 174,615 - - - - - - - - - - 320,000 FY 2020-21 Second Quarter Supplemental Budget Exhibit C 92056 Park System Master Plan Update The Park System Master Plan Update will examine existing recreational facilities,programs,and services.Community involvement and public input will be a critical component of the process that will help determine the current and future parks and recreation service levels.The updated plan will prioritize the needs and desires for upgrading and creating new facilities and services. The plan will focus on developing areas of Tigard such as River Terrace and the Tigard Triangle in addition to existing parks and recreation services. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021 This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 27,000 30,000 15,000 45,000 - - - 72,000 Construction Management - - - - - - -_ - Total 27,000 30,000 15,000 45,000 - - - - - - - - - - 72,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering 77,000 133,000 10,000 143,000 - - - - - - 220,000 Environmental Permit Comp. - Construction - - - - - Contingency 10,000 10,000 - - - - - --_ 10,000 Total 77,000 143,000 10,000 153,000 - - - - - - - - - - 230,000 Total Project Expense 104,000 I 173,000 I 25,000 I 198,000 I - I - I - I - I - I - I - I - I - I - I 302,000 Revenue Funding Source 425-Parks SDC Fund 104,000 173,000 25,000 198,000 - - - 302,000 Other Revenue Source - - - - - - - - Total Project Revenues 104,000 173,000 25,000 198,000 - - - - - - - - - - 302,000 FY 2020-21 Second Quarter Supplemental Budget Exhibit C 95001 Pavement Management Program This project,funded by the Street Maintenance Fee,provides for the preservation or replacement of the asphaltic concrete by overlays,crack sealing or slurry sealing.Streets maintenance treatments are determined based on traffic volume,pavement condition,opportunities to combine with other projects and other factors in order to maximize the utilization of the funding available.This results in rehabilitation and preventive maintenance on about 15 miles of streets each year to extend the usable service life of the pavement.This program also annually upgrades some curb ramps to current Americans with Disabilities Act(ADA)standards when they are impacted by the overlay projects. Actuals Adopted Revised Revised Revised Revised Revised Revised through Budget Budget Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Project FY2020 FY 2021 This Change FY 2020 2022 2022 2023 2023 2024 2024 2025 2025 2026 2026 Total Internal Expenses Design and Engineering - - - - - - - - Project Management 100,000 100,000 - - - 100,000 Construction Management - - - - - - - - Total - 100,000 - 100,000 - - - - - - - - - 100,000 External Expenses Public Involvement - - - - - - - - Land/Right of Way Acquisition - - - - - - - - Design and Engineering - - - - - - - - Environmental Permit Comp. - Construction 2,640,000 (75,000) 2,565,000 - - - 2,565,000 Contingency - - - - - - - - Total - 2,640,000 (75,000) 2,565,000 - - - - - - - - - - 2,565,000 I I I I I 7 Total Project Expense - 2,740,000 (75,000) 2,665,000 I - - I - - I - - I - - I - - I 2,665,000 Revenue Funding Source 412-Street Maintenance Fund 2,740,000 (75,000) 2,665,000 - - - 2,665.000 Other Revenue Source - - - - - - - - Total Project Revenues - 2,740,000 (75,000) 2,665,000 - - - - - - - - - - 2,665,000 f ___ City ofTigard Respect and Care I Do the Right Thing I Get it Done tr FY 2020-2021 Second Quarter Supplemental Budget January 26,2021 OQ E TIGARD City ofTigard Community Development • Tigard CARES Business Assistance Grants • Add 0.25 FTE Assistant Planner for Specialty Housing Types City ofTigard City Management • Supervisor Study Implementation in accordance with the Oregon Equal Pay Act / Range Placement Study in FY2020 not included Supervisory Positions / HR Consulting Firm completed Supervisory Classification Review City ofTigard Finance and Information Services • Equity Contracting Membership/Sponsorship • ROW Consulting Contract • Non-Budgetary Impact Item / Reduction of Computer Support Technician, 1.00 FTE, and increase Managed Help Desk coverage City ofTigard Police Department • TPOA Collective Bargaining Agreement • K9 Donations — Private • Transit Police Program Re-evaluation • Federal COVID-19 Grant City ofTigard Public Works • Carryforward / Ford F-450 Trucks — Received Late Due to Manufacturing Backlog Caused by Fire • Mini Excavator — Case 580 Excavator Replacement / 75% Street Maintenance Fund / 25% Gas Tax Fund City ofTigard Capital Improvement Plan (CIP) • CIP - 94048 Oak Street Property Acquisition • CIP - 95064 Frewing Street Sidewalk Infill — CDBG • CIP - 95054 Hall Boulevard / Pfaffle Street New Traffic Signal • CIP - 95057 Fanno Creek Trail Alignment Study (Bonita Road to Tualatin River) • CIP - 96056 Water SDC Study • CIP - 92056 Park System Master Plan Update City ofTigard Amendment • Withdrawing Non-Budgetary Impact FTE Adjustment for HR Intern / In November, submitted the request to increase FTE from 0.50 FTE to 0.60 FTE due to the initial workload and cost being neutral (HR Specialist vs HR Intern) / Due to shift in PD's hiring needs, FTE increase is no longer needed. III City ofTigard Summary • The FY 2021 Second Quarter Supplemental will increase the overall budget by $2.6M . • Increase reserves of the city by $15,800. • City ofTigard Respect and Care I Do the Right Thing I Get it Done Questions OQE TIGARD AIS-4524 8. Business Meeting Meeting Date: 01/26/2021 Length (in minutes): 10 Minutes Agenda Title: Public Hearing: Consider a Resolution to Amend the Master Fees and Charges Schedule Related to Solid Waste Fee Schedule Prepared For: Steve Kang, Finance and Information Services Submitted By: Steve Kang, Finance and Information Services Item Type: Resolution Meeting Type: Council Public Hearing - Informational Business Meeting - Main Public Hearing: Yes Publication Date: Information ISSUE Shall the Tigard City Council amend the City's Master Fees and Charges Schedule? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Council approve the amendment to the City's Master Fees and Charges Schedule as proposed. KEY FACTS AND INFORMATION SUMMARY Pride Disposal and Waste Management (franchisees) provide waste and recycling collection services to the city's residential and commercial customers under an exclusive franchise agreement (TMC 11.04). Under this agreement, drop box delivery and collection is provided Monday through Friday during normal business hours. Council requested that the franchisees develop expansion of this service to include weekends. The city's solid waste collection and recycling franchisees request that an additional service be added to the master fees and charges schedule to provide delivery or collection of drop boxes on Saturday as a convenience to Tigard customers. For this expanded service, the franchisees are requesting an additional fee to recover overtime labor costs. Cost of service for weekend (Saturday only) special delivery or collection services is $50.00 as an additional charge applied to regular delivery or collection fees. The franchisees also request that Saturday delivery or collection of drop boxes require a 4-day notification to the franchisee by a drop box client to ensure that the service can be provided. Additionally, the solid waste haulers requested a clarification to the Master Fees and Charges. The clarification is that special service fees are per hour, not per occurance. OTHER ALTERNATIVES Do not approve the amendment of the city's Master Fees and Charges Schedule COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS TMC 11.04 — Solid Waste Management provides the provisions and requirements of the solid waste collection and recycling franchise. DATES OF PREVIOUS COUNCIL CONSIDERATION Council provided direction to staff during the July 21, 2020 workshop presentation relating to adding additional drop box delivery and collection service. Attachments Resolution Master Fees and Charges Exhibit A CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 21- A RESOLUTION AMENDING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH WAS ADOPTED UNDER RESOLUTION NO 20-32 AND NO 20-54. WHEREAS, the City of Tigard has a Master Fees and Charges Schedule that was adopted as Resolution 20-32 and 20-54;and WHEREAS,city staff has reviewed fees and services provided; and WHEREAS,city staff has proposed amendment to Solid Waste fees and changes; and NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The fees and charges for the City of Tigard are enumerated and set as shown in the attached schedule (Exhibit A). SECTION 2: This resolution is effective January 26,2021 and implemented as soon as administratively practicable. PASSED: This day of 2021. Mayor-City of Tigard ATTEST: Deputy City Recorder-City of Tigard RESOLUTION NO.21- Page 1 Revenue Source Fee or Charge Effective Date Solid Waste Collection Rates Residential Cart Collections Recycling only(carts&yard debris cart) $14.41 7/1/2019 $14.79 1/1/2021 (recycling cart only) $7.72 7/1/2019 $7.93 1/1/2021 (yard debris only) $6.68 7/1/2019 $6.86 1/1/2021 Mini cart(20 gal)with yard debris $29.27 7/1/2019 $30.06 1/1/2021 yard debris exempt $26.68 7/1/2019 $27.40 1/1/2021 Cart(32 gal)with yard debris $32.49 7/1/2019 $33.37 1/1/2021 yard debris exempt $29.78 7/1/2019 $30.59 1/1/2021 Cart(60 gal)with yard debris $37.65 7/1/2019 $38.67 1/1/2021 Cart(90 gal)with yard debris $42.34 7/1/2019 $43.48 1/1/2021 On-call service (mixed waste,recycling cart and yard debris $13.25 7/1/2019 $13.60 1/1/2021 Overload Fee (Small Extra Bag) $2.23 7/1/2019 $2.29 1/1/2021 Commercial Cart Collections 20 gallon $29.27 7/1/2019 $30.06 1/1/2021 32 gallon $32.49 7/1/2019 $33.37 1/1/2021 60 gallon $37.65 7/1/2019 $38.67 1/1/2021 90 gallon $42.34 7/1/2019 $43.48 1/1/2021 Page 1 Revenue Source -- or Char.e Effective Date Weekly Collection Frequency Every other Week One Two Three Four Five One yard $72.43 $119.04 $223.09 $323.25 $423.42 $523.83 7/1/2019 $74.39 $122.26 $229.12 $331.98 $434.85 $537.98 1/1/2021 Each additional $75.52 $145.67 $215.66 $285.68 $355.84 7/1/2019 $77.56 $149.60 $221.49 $293.39 $365.45 1/1/2021 One and 1/2 yards $85.86 $153.72 $284.61 $415.39 $546.18 $677.09 7/1/2019 $88.18 $157.87 $292.29 $426.60 $560.93 $695.37 1/1/2021 Each additional $104.59 $203.28 $301.97 $400.63 $499.35 7/1/2019 $107.41 $208.77 $310.13 $411.45 $512.83 1/1/2021 Two yards $101.11 $184.79 $346.19 $507.59 $668.96 $830.35 7/1/2019 $103.84 $189.78 $355.54 $521.29 $687.03 $852.77 1/1/2021 Each additional $133.72 $260.98 $388.30 $515.62 $642.87 7/1/2019 $137.33 $268.03 $398.79 $529.54 $660.22 1/1/2021 Three yards $131.72 $246.74 $469.34 $691.83 $914.36 $1,136.97 7/1/2019 $135.27 $253.40 $482.01 $710.51 $939.05 $1,167.67 1/1/2021 Each additional $191.75 $376.31 $560.86 $745.41 $929.98 7/1/2019 $196.93 $386.48 $576.00 $765.53 $955.09 1/1/2021 Four yards $162.34 $308.70 $592.55 $876.15 $1,159.75 $1,447.32 7/1/2019 $166.72 $317.04 $608.55 $899.80 $1,191.07 $1,486.39 1/1/2021 Each additional $250.46 $491.73 $733.46 $975.22 $1,217.11 7/1/2019 $257.22 $505.01 $753.26 $1,001.55 $1,249.97 1/1/2021 Five yards $192.82 $370.73 $715.56 $1,060.39 $1,405.22 $1,750.07 7/1/2019 $198.02 $380.74 $734.88 $1,089.02 $1,443.16 $1,797.32 1/1/2021 Each additional $307.96 $606.97 $906.00 $1,205.07 $1,504.07 7/1/2019 $316.27 $623.36 $930.47 $1,237.61 $1,544.68 1/1/2021 Six yards $223.45 $432.40 $838.47 $1,244.40 $1,650.33 $2,056.38 7/1/2019 $229.48 $444.07 $861.11 $1,278.00 $1,694.89 $2,111.90 1/1/2021 Each additional $365.74 $722.05 $1,078.29 $1,434.58 $1,790.91 7/1/2019 $375.61 $741.54 $1,107.40 $1,473.31 $1,839.26 1/1/2021 Eight yards $284.55 $557.39 $1,085.64 $1,613.93 $2,142.18 $2,670.47 7/1/2019 $292.23 $572.44 $1,114.96 $1,657.51 $2,200.02 $2,742.57 1/1/2021 Each additional $482.93 $953.64 $1,424.45 $1,895.24 $2,365.97 7/1/2019 $495.97 $979.39 $1,462.91 $1,946.41 $2,429.85 1/1/2021 Page 2 Revenue Source Fee or Char. Effective Date Weekly Collection Frequency One Two Three Four Five 1 yard compacted $268.82 $503.92 $730.26 $955.46 $1,183.53 7/1/2019 $276.08 $517.53 $749.98 $981.26 $1,215.48 1/1/2021 2 yard compacted $417.73 $782.81 $1,147.93 $1,513.00 $1,878.08 7/1/2019 $429.01 $803.95 $1,178.92 $1,553.85 $1,928.79 1/1/2021 3 yard compacted $558.08 $1,061.84 $1,565.33 $2,068.95 $2,572.75 7/1/2019 $573.15 $1,090.51 $1,607.60 $2,124.81 $2,642.21 1/1/2021 4 yard compacted $698.49 $1,341.04 $1,983.04 $2,625.04 $3,275.93 7/1/2019 $717.35 $1,377.25 $2,036.59 $2,695.91 $3,364.38 1/1/2021 Drop Box Collections 10 Cubic Yard Container $168.00 7/1/2019 $172.54 1/1/2021 20 Cubic Yard Container $168.00 7/1/2019 $172.54 1/1/2021 30 Cubic Yard Container $168.00 7/1/2019 $172.54 1/1/2021 40 Cubic Yard Container $168.00 7/1/2019 $172.54 1/1/2021 All Compactors $175.00 7/1/2019 $179.73 1/1/2021 Delivery $78.34 7/1/2019 normal business hours,Monday-Friday $80.46 1/1/2021 Special Drop Box Service(added to delivery fee) $50.00 1/1/2021 Saturday delivery or collection, 4-day notification required Demurrage 20 Cubic Yard Container $5.76 10/20 Yard Box after 48 hours 7/1/2019 $5.92 10/20 Yard Box after 48 hours 1/1/2021 30 Cubic Yard Container $7.61 30 Yard Box after 48 hours 7/1/2019 $7.81 30 Yard Box after 48 hours 1/1/2021 40 Cubic Yard Container $7.61 40 Yard Box after 48 hours 7/1/2019 $7.81 40 Yard Box after 48 hours 1/1/2021 All Compactors Delivery $9.22 Drop Box with Lid 7/1/2019 Service Fee plus actual disposal cost and franchise fee $9.47 Drop Box with Lid 1/1/2021 Page 3 Revenue Source Fee or Char. Effective Date Medical Waste Collections** On-Site Pick-up Charge $36.30 7/1/2019 $37.28 1/1/2021 Disposal Cost per up to 17 gallon unit $23.33 7/1/2019 $23.96 1/1/2021 Disposal Cost per 23 gallon unit $25.40 7/1/2019 $26.09 1/1/2021 Disposal Cost per 31 gallon unit $27.68 7/1/2019 $28.43 1/1/2021 Disposal Cost per 43 gallon unit $32.17 7/1/2019 $33.04 1/1/2021 **Rate is the on-site collection charge plus the disposal cost per medical container unit. Miscellaneous Service Rates Extra mixed waste per cart-overload fee(based on 32 gallon capacity) $4.60 /occurrence 7/1/2019 $4.73 /occurrence 1/1/2021 Extra yard debris(manual up to 32 gallon) $3.46 /occurrence 7/1/2019 $3.55 /occurrence 1/1/2021 Additional yard debris service(second 60 gallon cart) $4.04 /occurrence 7/1/2019 $4.15 /occurrence 1/1/2021 Call back/return for pick up of inaccessible cart per service call $13.82 /occurrence 7/1/2019 $14.20 /occurrence 1/1/2021 Yard service rate-extra distance away from curb after first 5 feet $4.60 /occurrence 7/1/2019 $4.73 /occurrence 1/1/2021 Special service fees $82.96 /occurrcncc hour 7/1/2019 $85.20 /occurrcncc hour 1/1/2021 Account reinstatement fee $30.00 /occurrence 7/1/2014 NSF check fee $35.00 /occurrence 7/1/2014 Tire disposal Hourly Rate+disposal fee Page 4