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Carollo Engineers ~ C210056 CIT OF TIGA OGO COTACT A FO Contract Title: OnCall ater te nineer anor roeoloit o ecor ater te oelin nali er: C Contractor: Carollo nineer Contract Total: T er Ta Orer Contract Oerie: Carollo to roie oncall roeional enineerin erice to ere a te nineer o ecor or te ater itrition te nitial i eel: tree i oerate o i ection te: i Coent: i inatre: Contract anaer: ata illinec t: eartent: nineerin Te: eronal c roeional c lic eneral c Coo rcae Oter: tart ate: erar n ate: anar oteirooal: FI AOTCO Carollo et ot rrait ater te Conltin C nineer eller ociate ccont trin: FA O A T A F o not encer O ill e ie or eer Ta Orer F F F A C eartent Coent: eartent inatre: rcain Coent: rcain inatre: Cit anaer Coent: Cit anaer inatre: 1/21/2021 City of Tigard | 13125 SW Hall Blvd., Tigard, OR 97223 | (503) 639-4171 | www.tigard-or.gov City Tigard FINANCE AND INFORMATION SERVICES QUALIFICATION -BASED REQUEST FOR PROPOSAL (RFP) ON-CALL WATER SYSTEM ENGINEER, AND/OR HYDROGEOLOGIST OF RECORD RFP 2021-08 Proposals Due: Tuesday, October 27, 2020 - 10:00 a.m. local time Proposer must submit one (1) electronic copy in portable document format (pdf). Submit Proposals To: ContractsPurchasing@tigard -or.gov Direct Questions To: Christine Moody , Purchasing Manager Phone: (503) 718-2415 Email: christine@tigard-or.gov C210056 QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 2 | P a g e TABLE OF CONTENTS TITLE PAGE SECTIONS Section 1 Introduction 3 Section 2 Proposer’sSpecialInstructions 3 Section 3 General Information 6 Section 4 Scope and Schedule of Work 7 Section 5 Proposal Content and Format 9 Section 6 Proposal Evaluation Procedures 12 ATTACHMENTS Attachment A Proposal Certifications Attachment B Signature Page Attachment C Acknowledgement of Addenda Attachment D Statement of Proposal Attachment E City of Tigard Professional Services Agreement QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 3 | P a g e SECTION 1 The City of Tigard is seeking sealed proposals from experienced firms capable of providing on -call Engineer and/or Hydrogeologist ofRecordservicesforTigard’sWaterSystem.The City anticipates selecting one Contractor for each category. Proposers capable of providing services in multiple categories may be selected for multiple categories. By agreeing to execute an on -call agreement with the City, Contractor understands that there is no guarantee of any dollar value of work, and that the City retains the sole right to select for any individual project or task. Proposers are required to certify non -discrimination in employment practices and identify resident status as defined in ORS 279A.120. Pre-qualification of prop osers is not required. All proposers are required to comply with the provisions of ORS and LCRB Policy. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. SECTION 2 A.PROPOSED TIMELINES Monday, October 5, 2020 Advertisement and Release of RFP Tuesday, October 27, 2020 – 10:00 a.m. Deadline for Submission of Proposals TBD Interviews (if necessary) TBD Award of Contract by LCRB TBD Commencement of Services NOTE: TheCityreservestherighttomodifythisscheduleattheCity’sdiscretion. B.GENERAL By submitting a proposal, the Proposer certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. C.PROPOSAL SUBMITTAL The proposal and all addenda must be signed and submitted no later than 10:00 a.m., Tuesday, October 27, 2020, to the email address ContractsPurchasing@tigard-or.gov. The proposal response will be in a font size no smaller than 11-point and shall not exceed 20 pages. The title page, transmittal letter, table of contents, personnel resumes or required forms (Attachments A - D) will not be considered in the total pages submitted for the purposes of the 20 -page limit. Proposals will be considered time-stamped and received by the City when they are received in the email inbox listed above. To assure that your Proposal receives priority treatment, please mark the email subject line as follows: RFP 2021-08 On -Call Water System Engineer and/or Hydrogeologist of Record Proposers must include their name and address and contact information in the body of the email. It is theProposer’sresponsibilitytoensurethatproposalsarereceivedpriortothestatedsubmission deadline. Late proposals may not be considered, it is the City’s sole discretion to accept or reject a late proposal. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 4 | P a g e D.PROTEST OF SCOPE OF WORK OR TERMS A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and sample contract are unnecessarily restrictive or limit competition may submit a protest in writing, to the Contracts and Purchasing Office. Any such protest shall include the reasons for the protest and detail any proposed changes to the scope of work or terms. The City will respond to any protest and, if necessary, issue appropriate revisions, substitutions, or clarification via addenda to all interested Proposers. To be considered, protests must be received at least seven (7) days before the proposal closing date. The City will not consider any protest against award due to the content of proposal scope of work or contract terms submitted after the established protest deadline. All protests should be directed to the attention of Christine Moody, Purchasing Manager, at christine@tigard-or.gov. If a protest is received in accordance with the section above, the proposal opening date may be extended if necessary, to allow consideration of the protest and issuance of any necessary addenda to the proposal documents. E.PRE-SUBITTAL MEETING There is no pre-proposal meeting scheduled for this RFP. F.PROPOSAL SUBMISSION AND SIGNING All requested forms and attachments (Proposal Certifications, Signature Page, Acknowledgment of Addenda, Statement of Proposal, etc.) must be submitted with the Proposal and in the required format. The submission and signing of a proposal shall indicate the intention of the firm to adhere to the provisions described in this RFP. G.COST OF PREPARING A PROPOSAL The RFP does not commit the City to paying any costs incurred by Proposer in the submission or presentation of a proposal or in making the necessary studies for the preparation thereof. H.INTERPRETATIONS AND ADDENDA All questions regarding this project proposal shall be directed to Christine Moody , Purchasing Manager . If necessary, interpretations or clarifications in response to such questions will be made by issuance of an “Addendum” to all prospective Proposers within a reasonable time prior to proposal closing, but in no case less than seventy-two (72) hours befor e the proposal closing. If an addendum is necessary after that time, the City, at its discretion, can extend the closing date. Any Addendum issued, as a result of any change in the RFP, must be acknowledged by submitting the “Acknowledgment of Addenda”with proposal. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. I.BUSINESS LICENSE/FEDERAL TAX ID REQUIRED The City of Tigard Business License is required. Chapter 5.4 of the Tigard Municipal Code states any business doing business in the City of Tigard shall pay a City of Tigard Business License. Successful Proposer will be required to present a copy of their City of Tigard Business License at the time of contract execution. Successful Proposer shall also complete a W-9 form for the City at the time of contract execution. J.CITY’SPROJECTMANAGER TheCity’sProjectManagerforthisworkwillbeShasta Billings-Beck, Senior Project Engineer. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 5 | P a g e K.PROPOSAL VALIDITY PERIOD Each proposal shall be irrevocable for a period of one hundred twenty days (120) days from the proposal submission deadline. L.FORM OF CONTRACT A copy of the City's standard professional services agreement, which the City expects the successful firm or individual to execute, is included as “Attachment E”. The contract will incorporate the terms andconditionsfromthisRFPdocumentandthesuccessfulproposer’sresponsedocuments.Firms taking exception to any of the contract terms shall submit a protest or request for change in accordance withSection2.D“ProtestofScopeofWorkorTerms”ortheirexceptionswillbedeemedimmaterial and waived. M.TERM OF CONTRACT The term of the contract shall be a period of three (3) years with the mutual option to renew for up to two (2) additional years. The total term of the contract cannot exceed five (5) years. N.NON-COLLUSION Proposer certifies that this proposal had been arrived at indepen dently and has been submitted without collusion designed to limit independent bidding or competition. O.INTERGOVERNMENTAL COOPERATIVE PURCHASING The firm submitting a proposal agrees to extend identical services under the same terms and conditions to all pu blic agencies in the region. Examples of work projects stated in this solicitation reflect the City of Tigard usage only. Each participating agency shall execute its own contract with the selected proposers for its requirements. Any proposer, by written notification included with their proposal, may decline to extend the prices and terms of this solicitation to any and/or all other public agencies. P.PUBLIC RECORD All proposal materials submitted shall become the property of the City and is public record unless otherwise specified. A proposal that contains any information that is considered trade secret under ORS 192.345(2) should be segregated and clearly identified as such. This information will be kept confidential and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192. The above restrictions may not include any subsequent cost or price information, which must be open to the public. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 6 | P a g e SECTION 3 GENERAL INFORMATION A.BACKGROUND The City of Tigard owns and operates a public water system which supplies potable water to the Tigard Water Service Area (TWSA), which includes approximately two -thirds of the residents, businesses, and public institutions within the City limits in additio n to the unincorporated area of Bull Mountain, and the cities of King City and Durham, Oregon. The City provides an average of about 6 million gallons of water per day to a population of nearly 64,000 and includes both residential and commercial users. TheCity’sfacilitiesincludeapproximately260milesofpipelines,7pressurezones,14reservoirs,7booster pump stations, and 16 pressure reducing valve (PRV) stations. The reservoirs have a combined storage capacity of 27.48 million gallons. The distribution system also includes 2 aquifer storage and recovery (ASR) wells, miscellaneous vaults, pressure regulators, and appurtenances. B.CATEGORIES OF WORK 1.Water System Modeling & Analysis Analysis, studies, master planning, assist in public involvement, cost estimating, private development review, design, construction services , and operations technical support. 2.Aquifer Storage & Recovery System Analysis, operational planning, assist in public involvement, operations technical support, design, testing, permitting, regulatory water quality reporting, performance tracking, and aquifer storage and recovery design support. 3.Supervisory Control and Data Acquisition (SCADA) System Analysis, planning, design, training, trouble shooting, mainten ance, licensing, radio site survey, and new site integration design . C.NO GUARANTEE OF WORK The City anticipates selecting one Contractor each for the three categories. Contractor selection will be based on the Proposal Evaluation Procedures in Section 6, taking into account the number of Contractors proposingforeachcategory,andtheCity’santicipation of the type and volume of work within each category. Services are requested as the need arises, therefore there is no guarantees as to the actual amount of work, if any, to be assigned under any contract. The cost for services performed under any Task Order may vary depending upon the amount of work estimated for that project . The City reserves the right to solicit and award work using outside of the on-call contracts, as is determined to be in the best interest of the City. D.TASK ORDERS Work performed under the resulting Agreement (s) must be authorized via written Task Order signed by the City and Contractor. The scope of work, schedule, deliverables, and compensation for each project will be defined in the Task Order prior to commencement of the work. Any change to the scope of work, schedule, deliverables, and compensation must be agreed upon by both par ties in writing. Compensation for each Task Order will be determined through negotiation with the Contractor based on the scope of work, the estimated hours for performance of the work and Contractor’s hourly rates. The maximum compensation for a particular Task Order cannot exceed $250,000. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 7 | P a g e SECTION 4 SCOPE AND SCHEDULE OF WORK The tasks below are intended to indicate the broad and diverse range of services the City may contract for and not necessarily the scope of a typical Task Order. A.PROJECT MANAGEMENT 1.Work scope and proposal development assistance for a particular task order. 2.Prepare and maintain the project schedule and manage consultant staff and subconsultants to meet schedule project milestones. 3.Schedule and conduct project meetings and prepare agendas and meeting notes. 4.Prepare monthly progress reports, invoices, and cost versus budget vs percent complete reports. B.CONCEPT PLANNING AND ENGINEERING 1.Research“as-built”recordsandotherhistoricaldata. 2.Perform technical evaluations, literature research, field investigations, mathematical analyses, computer modeling, permitting agency coordination, and/or other work to determine current conditions and potential constraints and fatal flaws affecting the permitting or constructio n of a future project. 3.Identify and evaluate concept level project alternatives and prepare conceptual designs and cost estimates for future projects. 4.Create project design criteria and/or performance criteria for future projects. 5.Update existing utility master plans. 6.Participate/Lead public meetings to forward conceptual design and solicit public input. C.PRELIMINARY AND FINAL DESIGN 1.Prepare preliminary (30%, 60%) and final (90%) project designs, drawings, and specifications based upon City Standards, Oregon Department of Transportation (O DOT) Standards, Clean Water Services (CWS) Standards and/or other standards, including preparing supplemental general conditions and special provisions. Prepare Engineers Estimates and Bid Documents. 2.Perform specialized fie ld investigations such as soil borings and other geotechnical investigations, water quality sampling, and pipeline condition assessments and leak studies. 3.Conduct design review meetings, document and distribute review comments, and revise designs, drawings, specifications, and contract documents as needed. 4.Perform field and topographic surveys to support concept designs and/or final design and drawing preparation. 5.Prepare environmental reviews and documentation, environmental permit application submittals, and permitting agency coordination. 6.Prepare documents and maps for right-of-way, easement, and property acquisitions, and assist with title work and negotiations. D.CONSTRUCTION ENGINEERING AND FIELD SERVICES 1.Perform surveying services as requested during c onstruction. 2.Perform as-built surveys, establish final survey monuments per Washington County standards, and file official maps with the City or County as needed. 3.Provide on-site engineering and inspection support during construction, including field evaluation of specification compliance, submittal reviews, change order reviews, design revisions, billing and quantity reviews, construction management, and value engineering reviews. 4.Prepare hard copy and electronic as -built record drawings following con struction completion. E.INVESTIGATIONS, STUDIES, ANALYSES AND OTHER CONSULTING 1.Cost of service analyses (e.g., rate studies and evaluations) QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 8 | P a g e 2.Environmental studies, assessments, reports, and submittals such as wetland delineations, mitigation plans, and Joint Permit Applications 3.Regulatory compliance studies and submittals such as Water Management and Conservation Plans, annual water rights reports, and mixing zone studies 4.Seismic and structural analyses 5.Forensic investigations and analyses 6.Computer applications support services (GIS, GPS, AutoCAD). 7.Groundwater 8.SCADA QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 9 | P a g e SECTION 5 PROPOSAL CONTENT AND FORMAT A.FORMAT To provide a degree of consistency in review of the written proposals, firms are requested to prepare their proposals in the standard format specified below. 1.Title Page Proposer should identify the RFP Title, name and title of contact person, address, telephone number, fax number, email address, and date of submission. 2.Transmittal Letter The transmittal letter should be not more than two (2) pages long and should include as a minimum the following: a.AbriefstatementoftheProposer’sunderstandingoftheprojectandservicestobe performed; b.A positive commitment to perform the services as described, the name(s) of the person (s) authorized to represent the Proposer, and their title, address, and telephone number (if different from the individual wh o signs the transmittal letter). 3.Table of Contents The table of contents should include a clear and complete identification by section and page number of the materials submitted. 4.Minimum Qualifications Proposersshalldocumenttheirfirm’sabilitytomeetthefollowingminimumqualifications: a.Ability to provide State of Oregon Registered Professional Engineer or Land Surveyor, or other licensed professional(s) as required for any individual project -specific task. b.Minimum of five (5) years in business providing professional consulting services under the same corporate name, or for recently created or incorporated firms, a minimum of ten years of relevant professional experience for the principal owner of the firm. 5.General Qualifications and Responsiveness a.Provide a general summary of the proposer’s breadth and depth of professional capabilities and experience, including years in business , number and location of branch offices, local office staffing level, and general professional focus. (Optional) Other useful information that may be included in this section includes the total number and type of projects completed in the last ten years a nd the number and type of projects currently under contract. b.Provide the location of the primary office or offices from which work will be performed. c.Provideageneralorganizationalchartandthenumberandtypeofpersonnel(e.g.,“four principal civil engineers,twohydrologists,threeACADtechnicians”)availableatthe primary office or offices from which work will be performed. (No specific names are required). d.Describe Key Management / Project Management personnel longevity, experience with the comp any, and the office out of which they work. e.DescribetheProposer’scontract/taskorderreviewandsignatureprotocols(e.g.,who has authority to sign a not to exceed task order and at what dollar level.) QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 10 | P a g e f.ProvideabriefdescriptionoftheProposer’ssoft ware capabilities, printing/plotting and as-built plotting capabilities, and a written acknowledgement of the City’s electronic deliverable requirements as specified in Item 4 of the contract . For each service category, list the key technical software or other systems that your firm regularly uses to perform work tasks. g.Other information that you believe will assist the City in making its selection. 6.Understanding and Project Management Approach InthissectiondescribeProposer’sunderstanding of, and approach to on -call, task-order based services. Proposers should address the following topics in this section : a.UnderstandingoftheCity’sprograms,policies,decisionmakingprocesses,and organizational structure that creates the need for on -call services. b.General approach and assumptions for developing and negotiating the scope of services and deliverables for a typical task order c.Approach to assigning technical and project management staff to a particular Task Order, performing internal quality assurance/peer review, and completing the identified deliverables on schedule and within budget. Please address the approach to successful and efficient delivery of small to medium sized projects . 7.Category Specific Company Qualifications ThissectionrelatestoProposer’sexperienceandcapacitytoprovidethecategoryspecific services being proposed, as identified in Section 4. For each category, the proposal should provide details on the following: a.A summary table listing example projects with brief descriptions and work categories relevant to those projects that was conducted by the Proposer. b.Detailed information for representative projects, by name, type, location, date, and contract value, performed within the last ten years,whichbestcharacterizethefirm’s experience and qualifications for that category of work. Please include the client contact name, address, phone number and e -mail for each project where possible. Include, as available, the consultant fees and con struction costs for the projects. It is recommended thatthis informationbeprovided in a “cut sheet”format. Please include three to five sample projects for each service category for which your firm would like to be considered. If a sample project can apply to more than one category, just indicate as such. As noted, the cut sheets can be located in the Appendix, and are then subject to the separate page count limitation for the Appendix. c.Key management/project management personnel that were assigned to the representative projects listed and are potentially available for similar assignm ent on City of Tigard projects. d.For work performed for other governmental or quasi-governmental entities under the broad heading of Engineer-of-Record or Hydrogeologist of Record, please provide the dates these arrangements existed, and the types of services performed. e.Reference letters from recent clients (to be provided in the Appendix), may be considered as part of this scoring section. 7.Category Specific Technical Personnel This section relates to the key personnel that would potentially be assigned to a specific task. For each category, the proposal should provide details on the following : QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 11 | P a g e a.Identify department managers / technical leads / key te chnical personnel by name, title, and years of service with the company, what office they work at and where they reside in the organizational structure. Indicate who typically will manage projects like ones described in this RFP. b.For key project managemen t and technical personnel, provide relevant individual project experience, areas of specialization or expertise, awards, registrations and certifications, and overall technical capabilities and competence. (Note: Key technical personnel resumes (if include d in the Appendix) will be evaluated as part of this section.) B.DISPUTES Should any doubt or difference of opinion arise between the City and a Proposer as to the items to be furnished hereunder or the interpretation of the provisions of this RFP, the decision of the City shall be final and binding upon all parties. C.CITY PERSONNEL No Officer, agent, consultant , or employee of the City shall be permitted any interest in the contract. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 12 | P a g e SECTION 6 A.SELECTION AND EVALUATION PROCESS A selection committee assembled by the City will review the written proposals. After meeting the mandatory requirements and minimum qualifications, the proposals will be evaluated on their technical aspects. The selection committee will select the Proposer(s) which best meets the City's needs based upon its evaluation of all received proposals in accordance with the following criteria: 1.Completed proposal submitted on time Pass/Fail 2.Transmittal letter Pass/Fail 3.Required Forms (Attachments A-D) Pass/Fail 4.Minimum Qualifications Pass/Fail 5.General Qualifications and Responsiveness 10 points 5.Understanding and Project Management Approach 15 points 6.Category Specific Company Qualifications 30 points 7.Category Specific Technical Personnel 30 points TOTAL EVALUATION POINTS 85 POINTS B.PRICE EVALUATION After evaluation of the written proposals, the City will invite up to the three (3) highest ranked Proposers for each category to submit pricing. The cost proposal shall include titles and hourly rates for staff that could work under the resulting contract. An additional 15 points in scoring will be assigned to the cost structure criteria. C.PRESENTATION/INTERVIEW At the option of the City, the City may invite up to the three (3) highest ranked Proposers to make a presentation of their proposal. This will provide an opportunity to clarify and elaborate on the proposal. The City will schedule the time and location of these presentations (if necessary) and notify the selected firms. Should one or more firms be selected for oral interviews, an additional 20 points in scoring will be assigned to the interview process. D.CLARIFICATION OF PROPOSALS The City reserves the right to obtain clarification of any point regarding a proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal. E.PROTEST OF AWARD In accordance with Tigard Public Contracting Rule 30.135, any adversely affected Proposer has seven (7) calendar days from the date of the written notice of award to file a written protest. F.PROPOSAL REJECTION The City reserves the right to: 1.Reject any or all proposals not in compliance with all public procedures and requirements; 2.Reject any proposal not meeting the specifications set forth herein; 3.Waive any or all irregularities in proposals submitted; QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 13 | P a g e 4.Reject all proposals; 5.Award any or all parts of any proposal; and 6.Request references and other data to determine responsiveness. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 14 | P a g e ATTACHMENT A ****************************************** Non-discrimination Clause The Contractor agrees not to discriminate against a ny client, employee or applicant for employment or for services, because of race, color, religion, sex, national origin, handicap or age with regard to, but not limited to, the following: employment upgrading, demotion or transfer; recruitment or recruitme nt advertising; layoffs or termination; rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any contractor who is in violation of this clause shall be barred from receiving awards of any purchase order from the City, unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely. Agreed by: Firm Name: Address: ***************************************** Resident Certificate Please Check One: Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this proposal. Or Non-resident Vendor: Vendor does not qualify under requirement stated above. (Please specify your state of residence: ) Officer’ssignature: Typeorprintofficer’sname: udD.runds, Crllnginrs,Inc. 707WWshingtntrt,uit500 rtlnd,OR7205 udD.runds QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 15 | P a g e ATTACHMENT B The undersigned proposes to perform all work as listed in the Specification section and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying spec ifications, and by City policies and regulations. The undersigned, by submitting a proposal, represents that: A)The Proposer has read and understands the specifications. B)Failure to comply with the specifications or any terms of the RFP may disqualify the Proposer as being non-responsive. The undersigned certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been received and duly considered and that all costs associated with all addenda have been included in this proposal: Addenda: No. through No. inclusive. We therefore offer and make this proposal to furnish services herein in fulfillment of the attached requirements and specifications of the City. Name of firm: Address: Telephone Number: Fax Number: By: Date: (Signature of Authorized Official. If partnership, signature of one partner.) Typed Name/Title: If corporation, attest: (Corporate Officer) Corporation Partnership Individual Federal Tax Identification Number (TIN): Crllnginrs,Inc. 707WWshingtntrt,uit500 rtlnd,OR7205 503-227-1885 503-227-1747 udD.runds,,Vicrsidnt 86-08222 10/27/2020 N/N/ QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 16 | P a g e ATTACHMENT C Project Title: 2021 – 08 On -Call Water System Engineer and/or Hydrogeologist of Record Close: Tuesday, October 27, 2020 – 10:00 a.m. I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (Ifnonereceived,write“NoneReceived”): 1. 3. 2. 4. Date Signature of Proposer Title Corporate Name 10/27/2020 Vicrsidnt Crllnginrs,Inc. NnRcid. QBS RFP – 2021-08 On-Call Water System Engineer and/or Hydrogeologist of Record 17 | P a g e ATTACHMENT D Name of Consultant: Mailing Address: Contact Person: Telephone: Fax: Email: accepts all the terms and conditions contained in this solicitation and the attached professional services agreement (Attachment E): Signature of authorized representative Date Type or print name of authorized representative Telephone Number Type or print name of person(s) authorized to negotiate contracts Telephone Number Crllnginrs,Inc. 707WWshingtntrt,uit500 rtlnd,OR7205 udD.runds udD.runds udD.runds 10/27/2020 503-227-1885 503-227-1885 503-227-1885 503-227-1747 grunds@crll.cm CityofTigard|13125SWHallBlvd.,Tigard,OR97223|(503)639-4171|www.tigard-or.gov ATTACHMENTE CITYOFTIGARD,OREGON PROFESSIONALSERVICESAGREEMENT ON-CALLWATERSYSTEMENGINEERAND/ORHYDROGEOLOGISTOFRECORD WATERSYSTEMMODELING&ANALYSIS THISAGREEMENT,madeandenteredintothis6thdayofJanuary,2021,byandbetweentheCityof Tigard,amunicipalcorporation,hereinafterreferredtoasthe"City,"andCarolloEngineers,Inc,hereinafter referredtoasthe"Contractor." RECITALS WHEREAS,theCity’sFiscalYear2020-2021budgetprovidesforOn-CallWaterSystemModeling& Analysisservices;and WHEREAS,theaccomplishmentoftheworkandservicesdescribedinthisAgreementisnecessaryand essentialtotheprogramoftheCity;and WHEREAS,theCitydesirestoengagetheContractortorenderprofessionalOn-CallWaterservicesforthe projectdescribedinthisAgreement,andtheContractoriswillingandqualifiedtoperformsuchservices; THEREFORE,inconsiderationofthepromisesandcovenantscontainedherein,thepartiesherebyagree asfollows: 1.ScopeofServices A.Contractorwillperformprofessionalservicesinaccordancewiththetermsandconditionsset forthherein,andasprovidedinExhibitA,whichisattachedheretoandbythisreferencemadea partofthisAgreement. B.TaskOrders–Detailedstatementsofdiscretework,tasksandtherequiredtimeofperformance forsuchworkwillbesetforthbyindividualTaskOrdersandmustnotexceedTwoHundredFifty ThousandandNo/100Dollars($250,000.00). 1)TaskOrdersmayonlybeissuedwhenthepartieshavenegotiatedallthematerialtermsand conditionsoftheapplicableservicesinadvance,includingwithoutlimitationthecontent requiredofsuchTaskOrder. 2)TaskOrdersmustbeinwritingandmustincludeadetailedscopeofwork,performance schedulestatingapplicabledatesandtimeperiods,Contractor’sstaffthatwillbeworkingon theTaskOrderworkscopeandalineitembudgetclearlystatinglaborandequipmentcosts consistentwiththisAgreement’scompensationterms. 3)TaskOrderswillbenegotiatedonarotationalbasis.IntheeventtheCityandContractor cannotreachafavorableagreementonthemaximumcompensationforaspecificTaskOrder, theCitymayterminatenegotiationsandcommencenegotiationswiththenextContractorfor therotationallistforthatcategoryofservice. 2.EffectiveDateandDuration ThisAgreementiseffectiveuponthedateofexecutionandexpiresonJanuary31,2024,unless otherwiseterminatedorextended.Theinitialtermofthecontractshallbeaperiodofthree(3)years withthemutualoptiontorenewforuptotwo(2)additionalone-yearperiods.Thetotaltermofthe contractcannotexceedfive(5)years.AllworkunderthisAgreementmustbecompletedpriortothe expirationofthisAgreement. 2|P a g e 3.Compensation A.ThemaximumthatContractormaybepaidperTaskOrderhereafterthe“nottoexceed”amount ofTwoHundredFiftyThousandandNo/100Dollars($250,000.00).The“nottoexceed” amountincludesallpaymentstobemadepursuanttothisAgreement,includingreimbursable expenses,ifany.NothinginthisAgreementrequirestheCitytopayforworkthatdoesnotmeet thestandardofcarethatwouldordinarilybeusedbysimilarprofessionalsinthiscommunityin similarcircumstancesorotherrequirementsoftheAgreement.Theactualamounttobepaidto Contractormaybelessthanthe“nottoexceed”amount.Theactualamounttobepaidto Contractormaybelessthanthatamount. B.CompensationforprofessionalservicesasdescribedinExhibitAwillbepaidonanhourlyrate basedupontheScheduleofRatesinExhibitBofthisAgreement,whichwillconstitutefulland completepayment for said services and allexpenditures which maybe madeandexpenses incurred,exceptasotherwiseexpresslyprovidedinthisAgreement.Standardreimbursablecosts willbereimbursedwithoutmark-up. C.AnnualadjustmentofhourlyrateswillbeconsidereduponwrittenrequestfromContractor. Approval ofarequestforrate increases issolely within the City’sdiscretion and under no circumstancesistheCityobligatedtoapprovesucharequest.Rateincreasesaresubjecttothe followinglimitations: Noincreaseswillbegrantedbeforetheone-yearanniversaryoftheAgreement; Nomorethanoneincreasewillbegrantedannually; Rate increases may not exceed the then current average inflation rate for the Portland MetropolitanArea(asdeterminedfromtheUSDepartmentofLaborstatistics); Rateincreasescannotberetroactive. D.ContractorisentitledtoreceiveprogresspaymentsforitsworkpursuanttoanyissuedTaskOrder. TheCitywillpayContractorbasedontheseinvoicesforacceptableworkperformedandapproved untilthe“nottoexceed”amountisreached.Thereafter,Contractormustcompleteworkbased ontheAgreementwithoutadditionalcompensationunlessthereisachangetothescopeofwork. E.AnyestimateofthehoursnecessarytoperformtheworkisnotbindingontheCity.Contractor remainsresponsibleiftheestimateprovestobeincorrect.Exceedingthenumberofestimated hoursofworkdoesnotimposeanyliabilityontheCityforadditionalpayment. F.Paymentwillbemadeuponreceiptofbillingsbasedontheworkcompleted.Contractorwill submitbillingstoCityperiodically,butnotmorefrequentlythanmonthly.PaymentbytheCity releasestheCityfromanyfurtherobligationforpaymenttoContractorforserviceorservices performedorexpensesincurredasofthedateofthestatementofservices.Paymentwillbemade onlyforworkactuallycompletedasofthedateofinvoice.Paymentwillnotbeconsidered acceptanceorapprovalofanyworkorwaiverofanydefectstherein. G.Contractor must furnish certified cost records for all billings to substantiate all charges. Contractor’saccountsaresubjecttoauditbytheCity.Contractorwillsubmitbillingsinaform satisfactorytotheCity.Ataminimum,eachbillingwillidentifytheTaskOrderunderwhichsuch workisperformed,workcompletedduringthebillingperiod,percentageofworkcompletedto date,andpercentageofbudgetusedtodateforeachtask.BillingsmustalsoincludeContractor’s employeridentificationnumberorsocialsecuritynumber,astheCitydeemsapplicable. 3|P a g e H.GeneralTerms: 1)Contractormustmakepaymentspromptly,asdue,toallpersonssupplyinglaborormaterials fortheperformanceoftheworkprovidedforinthisAgreement. 2)ContractormaynotpermitanylienorclaimtobefiledorprosecutedagainsttheCityonany accountofanylaborormaterialfurnished. 3)ContractorwillpaytotheDepartmentofRevenueallsumswithheldfromemployeespursuant toORS316.167. 4)ContractorwillpayallcontributionsoramountsduetheIndustrialAccidentFundfromthe contractororanysubcontractor. 5)IfContractorfails,neglects,orrefusestomakepromptpaymentofanyclaimforlaboror servicesfurnishedtoContractororasubcontractorbyanypersonassuchclaimbecomesdue, City’sFinanceDirectormaypaysuchclaimandchargetheamountofthepaymentagainst fundsdueortobecomeduetheContractor.Thepaymentoftheclaiminthismannerdoes notrelieveContractorortheirsuretyfromobligationwithrespecttoanyunpaidclaims. 6)Contractorwillpromptly,asdue,makepaymenttoanyperson,co-partnership,association,or corporation,furnishingmedical,surgical,andhospitalcareorotherneededcareandattention, incidenttosicknessorinjury,totheemployeesofContractor,ofallsumsthatContractor agreestopayfortheservicesandallmoneysandsumsthatContractorcollectedordeducted fromthewagesofemployeespursuanttoanylaw,contract,oragreementforthepurposeof providingorpayingforservices. 7)Contractoranditsemployees,ifany,arenotactivemembersoftheOregonPublicEmployees RetirementSystemandarenotemployedforatotalof600hoursormoreinthecalendaryear byanypublicemployerparticipatingintheRetirementSystem. 8)Contractormustobtain,priortotheexecutionofanyperformanceunderthisAgreement,a CityofTigardBusinessLicense.TheTigardBusinessLicenseisbasedonacalendaryearwith aDecember31stexpirationdate.NewbusinessesoperatinginTigardafterJune30thofthe currentyearwillpayapro-ratedfeethoughtheendofthecalendaryear. 9)TheCitycertifiesthatsufficientfundsareavailableandauthorizedforthisAgreementduring thecurrentfiscalyear.Fundingduringfuturefiscalyearsissubjecttobudgetapprovalby Tigard’sCityCouncil. 4.OwnershipofPlansandDocuments:Records A.Thefieldnotes,designnotes,andoriginaldrawingsoftheconstructionplans,asinstrumentsof service,arethepropertyofContractor;however,theCitymayrequest,atnoadditionalcost,one setofpreviouslyapprovedreproducibledrawings,aswellasstoragedevicesuchasthumbdrive orSDcardin“DWG”or“DXF”format,oftheoriginaldrawingsofthework.TheCityhas unlimitedauthoritytousethematerialsreceivedfromContractorinanywaytheCitydeems necessary. B.TheCitymaymakecopies,fortheuseofandwithoutcosttoContractor,ofallofitsmaps, records,laboratorytests,orotherdatapertinenttotheworktobeperformedbytheContractor pursuanttothisAgreement,andalsomakeavailableanyothermaps,records,orothermaterials availabletotheCityfromanyotherpublicagencyorbody. C.TheContractorwillfurnishtotheCity,copiesofallmaps,records,fieldnotes,andsoiltestswhich weredevelopedinthecourseofworkfortheCityandforwhichcompensationhasbeenreceived by Contractor at no additional expense to the City, except as provided elsewhere in this Agreement. 4|P a g e D.Uponcompletionofaproject,copiesofallmaterialsgeneratedinthecourseoftheprojectshall beprovidedtotheCityinbothreproduciblehard-copyandoriginalelectronicformat;and E.Allmaterialsanddocumentsacquiredorproducedinconjunctionwithaprojectshallbedelivered toandbecomethepropertyoftheCityofTigard,withoutrestrictionorlimitationoftheirfuture use. 5.Assignment/Delegation Neitherpartymayassign,subletortransferanyinterestinordutyunderthisAgreementwithoutthe writtenconsentoftheotherandnoassignmenthasanyforceoreffectunlessanduntiltheother partyhasconsented.IfCityagreestoassignmentoftaskstoasubcontract,Contractorisfully responsiblefortheactsoromissionsofanysubcontractorsandofallpersonsemployedbythem. NeithertheapprovalbyCityofanysubcontractornoranythingcontainedhereincreatesany contractualrelationbetweenthesubcontractorandCity.TheprovisionsofthisAgreementare bindinguponandwillinuretothebenefitofthepartiestotheAgreementandtheirrespective successorsandassigns. 6.StatusofContractorasIndependentContractor Contractorcertifiesthat: A.Contractor acknowledges that for all purposes related to this Agreement, Contractor is an independentcontractorasdefinedbyORS670.600andnotanemployeeofCity.Contractoris not entitled to benefits of any kind to which an employee of City is entitled and is solely responsibleforallpaymentsandtaxesrequiredbylaw.Furthermore,intheeventthatContractor isfoundbyacourtoflaworanyadministrativeagencytobeanemployeeofCityforanypurpose, Cityisentitledtooffsetcompensationdue,ortodemandrepaymentofanyamountspaidto Contractor under the terms of this Agreement, to the full extent of any benefits or other remunerationContractorreceives(fromCityorthirdparty)asaresultofsaidfindingandtothe fullextentofanypaymentsthatCityisrequiredtomake(toContractorortoathirdparty)asa resultofsaidfinding. B.Contractorisnotanofficer,employee,oragentoftheCityasthosetermsareusedinORS30.265. 7.ConflictofInterest TheundersignedContractorherebyrepresentsthatnoemployeeoftheCity,oranypartnershipor corporationinwhichaCityemployeehasaninterest,hasorwillreceiveanyremunerationofany descriptionfromContractor,eitherdirectlyorindirectly,inconnectionwiththelettingorperformance ofthisAgreement,exceptasspecificallydeclaredinwriting. IfthispaymentistobechargedagainstFederalfunds,Contractorcertifiesthathe/sheisnotcurrently employedbytheFederalGovernmentandtheamountchargeddoesnotexceedhisorhernormal chargeforthetypeofserviceprovided. 8.Indemnification A.CityhasreliedupontheprofessionalabilityandtrainingofContractorasamaterialinducement toenterintothisAgreement.Contractorrepresentsthatallofitsworkwillbeperformedin accordance with generally accepted professional practices and standards as well as the requirementsofapplicablefederal,state,andlocallaws,itbeingunderstoodthatacceptanceofa Contractor’sworkbyCitywillnotoperateasawaiverorrelease.Acceptanceofdocumentsby CitydoesnotrelieveContractorofanyresponsibilityfordesigndeficiencies,errorsoromissions. 5|P a g e B.ClaimsforotherthanProfessionalLiability.Contractoragreestoindemnify,defend,save,and holdharmlesstheCityofTigard,itsofficers,employees,agents,andrepresentativesfromall claims,suits,oractionsandallexpensesincidentaltotheinvestigationanddefensethereof,of whatsoevernature,includingintentionalactsresultingfromorarisingoutoftheactivitiesof Contractororitssubcontractors,sub-consultants,agentsoremployeesinperformanceofthis contractatbothtrialandappeallevel,whetherornotatrialorappealevertakesplaceincluding anyhearingbeforefederalorstateadministrativeagencies.Ifanyaspectofthisindemnityisfound tobeillegalorinvalidforanyreasonwhatsoever,suchillegalityorinvaliditydoesnotaffectthe validityoftheremainderofthisindemnification. C.ClaimsforProfessionalLiability.Contractoragreestoindemnify,defend,save,andholdharmless theCityofTigard,itsofficers,employees,agents,andrepresentativesfromallclaims,suits,or actionsandallexpensesincidentaltotheinvestigationanddefensethereof,arisingoutofthe professional negligent acts, errors or omissions of Contractor or its subcontractors, sub- consultants,agentsoremployeesinperformanceofprofessionalservicesunderthisagreement. AnyworkbyContractorthatresultsinadesignofafacilitythatisnotreadilyaccessibletoand usablebyindividualswithdisabilitieswillbeconsideredaprofessionallynegligentact,error,or omission. D.AsusedinsubsectionsBandCofthissection,aclaimforprofessionalliabilityisaclaimmade againsttheCityinwhichtheCity’sallegedliabilityresultsdirectlyorindirectly,inwholeorinpart, fromthequalityoftheprofessionalservicesprovidedbyContractor,regardlessofthetypeof claimmadeagainsttheCityinperformanceofthisAgreement.Aclaimforotherthanprofessional liabilityisaclaimmadeagainsttheCityinwhichtheCity’sallegedliabilityresultsfromanactor omissionbyContractorunrelatedtothequalityofprofessionalservicesprovidedbyContractor inperformanceofthisAgreement. 9. Insurance ContractoranditssubcontractorsmustmaintaininsuranceacceptabletoCityinfullforceandeffect throughoutthetermofthiscontract.Suchinsurancemustcoverrisksarisingdirectlyorindirectlyout ofContractor'sactivitiesorworkhereunder,includingtheoperationsofitssubcontractorsofanytier. ThepolicyorpoliciesofinsurancemaintainedbytheContractormustprovideatleastthefollowing limitsandcoverages: A.CommercialGeneralLiabilityInsurance Contractorwillobtain,atContractor’sexpense,andkeepineffectduringthetermofthiscontract, ComprehensiveGeneralLiabilityInsurancecoveringBodilyInjuryandPropertyDamageonan “occurrence”form(CG2010 1185orequivalent).ThiscoveragemustincludeContractual Liabilityinsurancefortheindemnityprovidedunderthiscontract.Thefollowinginsurancewill becarried: Coverage Limit GeneralAggregate $3,000,000 Products-CompletedOperationsAggregate $2,000,000 Personal&AdvertisingInjury $1,000,000 EachOccurrence $2,000,000 FireDamage(Anyonefire) $50,000 6|P a g e B.ProfessionalLiability Contractormustobtain,atContractor’sexpense,andkeepineffectduringthetermofthiscontract, ProfessionalLiabilityInsurancecoveringanydamagescausedbyanyactualorallegednegligentact, error,oromissionintherenderingoforfailuretorenderProfessionalServices.Combinedsinglelimit perclaimmaynotbelessthan$2,000,000,ortheequivalent.Annualaggregatelimitmaynotbeless than$3,000,000andfiledona“claims-made”form. C.CommercialAutomobileInsurance Contractormustalsoobtain,atContractor’sexpense,andkeepineffectduringthetermofthe contract,CommercialAutomobileLiabilitycoverageincludingcoverageforallowned,hired,and non-ownedvehiclesonan“occurrence”form.TheCombinedSingleLimitperoccurrencemay notbelessthan$2,000,000. IfContractorusesapersonally-ownedvehicleforbusinessuseunderthiscontract,theContractor willobtain,atContractor’sexpense,andkeepineffectduringthetermofthecontract,business automobileliabilitycoverageforallownedvehiclesonan“occurrence”form.TheCombined SingleLimitperoccurrencemaynotbelessthan$2,000,000. D.Workers’CompensationInsurance TheContractor,itssubcontractors,ifany,andallemployersprovidingwork,labor,ormaterials underthisContractthataresubjectemployersundertheOregonWorkers'CompensationLaw mustcomplywithORS656.017,whichrequiresthemtoprovideworkers'compensationcoverage thatsatisfiesOregonlawforalltheirsubjectworkers.Out-of-stateemployersmustprovide Oregonworkers'compensationcoveragefortheirworkerswhoworkatasinglelocationwithin Oregonformorethan30daysinacalendaryear.Contractorswhoperformworkwithoutthe assistanceorlaborofanyemployeeneednotobtainworkers’compensationcoverage.Allnon- exemptemployersmustprovideEmployer'sLiabilityInsurancewithcoveragelimitsofnotless than$1,000,000eachaccident. E.AdditionalInsuredProvision Allrequiredinsurancepolicies,otherthanWorkers’CompensationandProfessionalLiability, mustnametheCityitsofficers,employees,agents,andrepresentativesasadditionalinsuredswith respecttothisAgreement. F.ExtendedReportingCoverage Ifanyoftherequiredliabilityinsuranceisarrangedona“claims-made”basis,ExtendedReporting coveragewillberequiredatthecompletionofthiscontracttoadurationof24monthsor,iflessthan 24 months, the maximum time-period Contractor’s insurer will provide. Contractor will be responsibleforfurnishingcertificationofExtendedReportingcoverageasdescribedorcontinuous “claims-made”liabilitycoveragefor24monthsfollowingcontractcompletion.Continuous“claims- made”coveragewillbeacceptableinlieuofExtendedReportingcoverage,provideditsretroactive dateisonorbeforetheeffectivedateofthiscontract.Coveragewillbeendorsedtoprovidea“per project”aggregate. G.InsuranceCarrierRating CoveragesprovidedbytheContractormustbeunderwrittenbyaninsurancecompanydeemed acceptablebytheCity.AllpoliciesofinsurancemustbewrittenbycompanieshavinganA.M. Bestratingof"A-VII"orbetter,orequivalent.TheCityreservestherighttorejectallorany insurancecarrier(s)withanunacceptablefinancialrating. 7|P a g e H.Self-Insurance TheCityunderstandsthatsomecontractorsmayself-insureforbusinessrisksandtheCitywill considerwhethersuchself-insuranceisacceptableifitmeetstheminimuminsurancerequirements forthetypeofcoveragerequired.IfContractorisself-insuredforcommercialgeneralliabilityor automobile liability insurance, Contractor must provide evidence of such self-insurance. ContractormustprovideaCertificateofInsuranceshowingevidenceofthecoverageamountson aformacceptabletotheCity.TheCityreservestherightinitssolediscretiontodetermine whetherself-insuranceisadequate. I.CertificatesofInsurance As evidence of the insurance coverage required by the contract, Contractor will furnish a CertificateofInsurancetotheCity.NocontractiseffectiveuntiltherequiredCertificatesof InsurancehavebeenreceivedandapprovedbytheCity.Thecertificatewillspecifyanddocument allprovisionswithinthiscontractandincludeacopyofAdditionalInsuredEndorsement.A renewalcertificatewillbesenttothebelowaddresspriortocoverageexpiration. J.PrimaryCoverageClarification ThepartiesagreethatContractor’scoverageisprimarytotheextentpermittedbylaw.Theparties furtheragreethatotherinsurancemaintainedbytheCityisexcessandnotcontributoryinsurance withtheinsurancerequiredinthissection. K.Cross-LiabilityClause Across-liabilityclauseorseparationofinsuredsclausewillbeincludedinallgeneralliability, professionalliability,pollution,anderrorsandomissionspoliciesrequiredbythisAgreement. AcertificateinformsatisfactorytotheCitycertifyingtotheissuanceofsuchinsurancewillbe forwardedto: CityofTigard Attn:ContractsandPurchasingOffice 13125SWHallBlvd. Tigard,Oregon97223 OR ContractsPurchasing@tigard-or.gov AtthediscretionoftheCity,acopyofeachinsurancepolicy,certifiedasatruecopybyan authorizedrepresentativeoftheissuinginsurancecompany,mayberequiredtobeforwardedto theaboveaddress. Suchpoliciesorcertificatesmustbedeliveredpriortocommencementofthework.Theprocuring of such required insurance will not be construed to limit Contractor’s liability hereunder. Notwithstandingsaidinsurance,Contractorisobligatedforthetotalamountofanydamage, injury,orlosscausedbynegligenceorneglectconnectedwiththisAgreement. 10. Method&PlaceofSubmittingNotice,Bills,andPayments Allnotices,billsandpaymentswillbemadeinwritingandmaybegivenbypersonaldelivery,mail,or byfax.Paymentsmaybemadebypersonaldelivery,mail,orelectronictransfer.Thefollowing addresseswillbeusedtotransmitnotices,bills,payments,andotherinformation: 8|P a g e CITYOFTIGARDCAROLLOENGINEERS,INC Attn:ShastaBillings-Beck Attn:JudeD.Grounds Address: 13125SWHallBlvd Tigard,OR97223 Address: 707WashingtonStSte500 PortlandOR97205 Phone:(503)718-2698 Phone:(503)227-1885 Email:shastab@tigard-or.govEmail:jgrounds@carollo.com NoticewillbedeemedgivenupondepositintheUnitedStatesmail,postageprepaid,orwhenso faxed,uponsuccessfulfax.Inallotherinstances,notices,billsandpaymentswillbedeemedgivenat thetimeofactualdelivery.Changesmaybemadeinthenamesandaddressesofthepersontowho notices,bills,andpaymentsaretobegivenbygivingwrittennoticepursuanttothisparagraph. 11. Survival The terms, conditions, representations, and warranties contained in this Agreement survive the terminationorexpirationofthisAgreement. 12. Merger ThiswritingisintendedbothasafinalexpressionoftheAgreementbetweenthepartieswithrespect totheincludedtermsandasacompleteandexclusivestatementofthetermsoftheAgreement.No modificationofthisAgreementwillbeeffectiveunlessanduntilitismadeinwritingandsignedby bothparties. 13. TerminationWithoutCause Atanytimeandwithoutcause,CityhastherightinitssolediscretiontoterminatethisAgreementby givingnoticetoContractor.IfCityterminatesthisAgreementpursuanttothisparagraph,Citywill payContractorforservicesrenderedtothedateoftermination. 14. TerminationforCause A.CitymayterminatethisAgreementeffectiveupondeliveryofwrittennoticetoContractor,orat suchlaterdateasmaybeestablishedbyCity,underanyofthefollowingconditions: 1)IfCityfundingfromfederal,state,local,orothersourcesisnotobtainedandcontinuedat levelssufficienttoallowforthepurchaseoftheindicatedquantityofservices.ThisAgreement maybemodifiedtoaccommodateareductioninfunds. 2)IfFederalorStateregulationsorguidelinesaremodified,changed,orinterpretedinsucha way that the services are no longer allowable or appropriate for purchase under this Agreement. 3)If any license or certificate required by law or regulation to be held by Contractor, its subcontractors,agents,andemployeestoprovidetheservicesrequiredbythisAgreementis foranyreasondenied,revoked,ornotrenewed. 4)IfContractorbecomesinsolvent,ifvoluntaryorinvoluntarypetitioninbankruptcyisfiledby oragainstContractor,ifareceiverortrusteeisappointedforContractor,orifthereisan assignmentforthebenefitofcreditorsofContractor. AnysuchterminationofthisAgreementunderparagraph(A)willbewithoutprejudicetoany obligationsorliabilitiesofeitherpartyalreadyaccruedpriortosuchtermination. B.City,bywrittennoticeofdefault(includingbreachofcontract)toContractor,mayterminatethe wholeoranypartofthisAgreement: 9|P a g e 1)IfContractorfailstoprovideservicescalledforbythisAgreementwithinthetimespecified, or; 2)IfContractorfailstoperformanyoftheotherprovisionsofthisAgreementorfailstopursue theworkastoendangerperformanceofthisAgreementinaccordancewithitsterms,and afterreceiptofwrittennoticefromCity,failstocorrectsuchfailureswithinten(10)daysor suchotherperiodasCitymayauthorize. TherightsandremediesofCityprovidedaboverelatedtodefaults(includingbreachofcontract) byContractorarenotexclusiveandareinadditiontoanyotherrightsandremediesprovidedby laworunderthisAgreement. IfCityterminatesthisAgreementunderparagraph(B),Contractorwillbeentitledtoreceiveas fullpaymentforallservicessatisfactorilyrenderedandexpensesincurred,provided,thattheCity maydeducttheamountofdamages,ifany,sustainedbyCityduetobreachofcontractby Contractor.DamagesforbreachofcontractincludethoseallowedbyOregonlaw,reasonable andnecessaryattorneyfees,andothercostsoflitigationattrialanduponappeal. 15. AccesstoRecords Citywillhaveaccesstosuchbooks,documents,papersandrecordsofContractorasaredirectly pertinenttothisAgreementforthepurposeofmakingaudit,examination,excerptsandtranscripts. 16. HazardousMaterials ContractorwillcomplywithallfederalOccupationalSafetyandHealthAdministration(OSHA) requirementsandallOregonsafetyandhealthrequirements.InaccordancewithOSHAandOregon OSHAHazardCommunicationRules,ifanygoodsorservicesprovidedunderthisAgreementmay release,orotherwiseresultinanexposureto,ahazardouschemicalundernormalconditionsofuse (forexample,employeesofaconstructioncontractorworkingon-site),itistheresponsibilityof ContractortoprovidetheCitywiththefollowinginformation:allapplicableSafetyDataSheet,the identityofthechemical/s,howContractorwillinformemployeesaboutanyprecautionsnecessary, anexplanationofanylabelingsystem,andthesafeworkpracticestopreventexposure.Inaddition, Contractormustlabel,tag,ormarksuchgoods. 17. ForceMajeure NeitherCitynorContractorwillbeconsideredindefaultbecauseofanydelaysincompletionand responsibilitieshereunderduetocausesbeyondthecontrolandwithoutfaultornegligenceonthe partofthepartiessodisenabled,includingbutnotrestrictedto,anactofGodorofapublicenemy, civilunrest,volcano,earthquake,fire,flood,epidemic,quarantinerestriction,area-widestrike,freight embargo,unusuallysevereweatherordelayofsubcontractororsuppliesduetosuchcause;provided thatthepartiessodisenabledwillwithinten(10)daysfromthebeginningofsuchdelay,notifythe otherpartyinwritingofthecauseofdelayanditsprobableextent.Suchnotificationwillnotbethe basisforaclaimforadditionalcompensation.Eachpartywill,however,makeallreasonableefforts toremoveoreliminatesuchacauseofdelayordefaultandwill,uponcessationofthecause,diligently pursueperformanceofitsobligationundertheAgreement. 18. Non-Waiver ThefailureofCitytoinsistuponorenforcestrictperformancebyContractorofanyofthetermsof this Agreement or to exercise any rights hereunder should not be construed as a waiver or relinquishmenttoanyextentofitsrightstoassertorrelyuponsuchtermsorrightsonanyfuture occasion. 10|P a g e 19. HoursofLabor,PayEquity InaccordancewithORS279B.235,thefollowingareherebyincorporatedinfullbythisreference: A.Contractormaynotemployanindividualformorethan10hoursinanyoneday,or40hoursin anyoneweek,exceptasprovidedbylaw.Forcontractsforpersonalservices,asdefinedinORS 279A.055,Contractormustpayemployees atleasttimeandahalfpayforallovertimethe employeesworkinexcessof40hoursinanyoneweek,exceptforemployeeswhoareexcluded underORS653.010to653.261orunder29U.S.C.201to209fromreceivingovertime. B.Contractormustgivenoticeinwritingtoemployeeswhoworkonapubliccontract,eitheratthe timeofhireorbeforecommencementofworkonthecontract,orbypositinganoticeinalocation frequentedbyemployees,ofthenumberofhoursperdayanddaysperweekthattheemployees mayberequiredtowork. C.ContractormaynotprohibitanyofContractor’semployeesfromdiscussingtheemployee’srate ofwage,salary,benefitsorothercompensationwithanotheremployeeoranotherpersonandmay notretaliateagainstanemployeewhodiscussestheemployee’srateofwage,salary,benefitsor othercompensationwithanotheremployeeoranotherperson. D.ContractormustcomplywiththepayequityprovisionsinORS652.220.Complianceisamaterial elementofthisAgreementandfailuretocomplywillbedeemedabreachthatentitlesCityto terminatethisAgreementforcause. 20. Non-Discrimination Contractorwillcomplywithallfederal,state,andlocallaws,codes,regulations,andordinances applicabletotheprovisionofservicesunderthisAgreement,including,withoutlimitation: A.TitleVIoftheCivilRightsActof1964; B.SectionVoftheRehabilitationActof1973; C.The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act (ADAAA)of2008(PubLNo101-336);and D.ORS659A.142,includingallamendmentsofandregulationsandadministrativerules,andallother applicablerequirementsoffederalandstatecivilrightsandrehabilitationstatutes,rulesand regulations. 21. Errors Contractorwillperformsuchadditionalworkasmaybenecessarytocorrecterrorsinthework requiredunderthisAgreementwithoutunduedelaysandwithoutadditionalcost. 22. ExtraWork,Changes OnlytheCity’sProjectManagerforthisAgreementmaychangeorauthorizeadditionalwork.Failure ofContractortosecureauthorizationforextraworkconstitutesawaiverofallrighttoadjustthe contractpriceorcontracttimeduetosuchunauthorizedextraworkandContractorwillnotbeentitled tocompensationfortheperformanceofunauthorizedwork. 23. Warranties Contractorguaranteesthatprofessionalserviceswillbeperformedtotheprofessionalskillandcare ordinarilyprovidedbyfirmspracticinginthesameorsimilarlocalityunderthesameorsimilar 11|P a g e circumstances.NeitheracceptanceoftheworknorpaymentthereforerelievesContractorfrom liabilityunderwarrantiescontainedinorimpliedbythisAgreement AnyintellectualpropertyrightsdeliveredtotheCityunderthisAgreementandContractor’sservices renderedintheperformanceofContractor’sobligationsunderthisAgreement,willbeprovidedto theCityfreeandclearofanyandallrestrictionsonorconditionsofuse,transfer,modification,or assignment,andbefreeandclearofanyandallliens,claims,mortgages,securityinterests,liabilities, charges,andencumbrancesofanykind. 24. Attorney’sFees Intheeventanaction,suitofproceeding,includingappeal,isbroughtforfailuretoobserveanyof thetermsofthisAgreement,eachpartyisresponsibleforthatparty’sownattorneyfees,expenses, costsanddisbursementsfortheaction,suit,proceeding,orappeal. 25. ChoiceofLaw,Venue TheprovisionsofthisAgreementaregovernedbyOregonlaw.VenuewillbetheStateofOregon CircuitCourtinWashingtonCountyortheU.S.DistrictCourtforOregon,Portland. 26. CompliancewithStateandFederalLaws/Rules Contractorwillcomplywithallapplicablefederal,stateandlocallaws,rulesandregulationsapplicable totheworkinthisAgreement. 27. ConflictBetweenTerms IntheeventofaconflictbetweenthetermsofthisAgreementandContractor’sproposal,this Agreementwillcontrol.IntheeventofconflictbetweenaprovisioninthemainbodyoftheAgreement andaprovisionintheExhibits,theprovisioninthemainbodyoftheAgreementwillcontrol.Inthe eventofaninconsistencybetweenExhibitAandExhibitB,ExhibitAwillcontrol. 28. Audit Contractor will maintain records to assure conformance with the terms and conditions of this Agreementandtoassureadequateperformanceandaccurateexpenditureswithinthecontractperiod. ContractoragreestopermitCity,theStateofOregon,thefederalgovernment,ortheirdulyauthorized representativestoauditallrecordspertainingtothisAgreementtoassuretheaccurateexpenditureof funds. 29. Severability IntheeventanyprovisionorportionofthisAgreementisheldtobeunenforceableorinvalidbyany courtofcompetentjurisdiction,thevalidityoftheremainingtermsandprovisionswillnotbeimpaired unlesstheillegalorunenforceableprovisionaffectsasignificantrightorresponsibility,inwhichcase theadverselyaffectedpartymayrequestrenegotiationoftheAgreementand,ifnegotiationsfail,may terminatetheAgreement. 30. CompliancewithTaxLaws ContractorrepresentsandwarrantsthatContractoris,tothebestoftheundersigned’sknowledge,notin violationofanyOregontaxlawsincludingbutnotlimitedtoORS305.620andORSChapters316,317,and 318. Contractor’sfailuretocomplywiththetaxlawsofthisstateorapoliticalsubdivisionofthisstatebefore theContractorexecutedthisAgreementorduringthetermofthisAgreementisadefaultforwhichtheCity mayterminatethisAgreementandseekdamagesandotherreliefavailableunderthetermsofthisAgreement orapplicablelaw. 12|P a g e INWITNESSWHEREOF,CityandContractorhavecausedthisAgreementtobeexecutedbytheirduly authorizedofficials.AwardedbyTigard’sLocalContractReviewBoardattheirJanuary5,2021meeting. CITYOFTIGARD CAROLLOENGINEERS,INC Signature:________________________________Signature:________________________________ Name:_________________________________Name:__________________________________ Title:__________________________________ Title:___________________________________ Date:__________________________________ Date:___________________________________ CAROLLOENGINEERS,INC Signature:________________________________ Name:__________________________________ Title:___________________________________ Date:___________________________________ Jude D. Grounds, P.E. Vice President January 20, 2021 January 20, 2021 Matthew M. Huang, P.E. Associate Vice President Kathy Nyland 1/21/2021 Interim City Manager 13|P a g e EXHIBITA SCOPEOFSERVICES ThetasksbelowareintendedtoindicatethebroadanddiverserangeofservicestheCitymaycontractfor andnotnecessarilythescopeofatypicalTaskOrder. A.PROJECTMANAGEMENT 1.Workscopeandproposaldevelopmentassistanceforaparticulartaskorder. 2.Prepareandmaintaintheprojectscheduleandmanageconsultantstaffandsubconsultantstomeet scheduleprojectmilestones. 3.Scheduleandconductprojectmeetingsandprepareagendasandmeetingnotes. 4.Preparemonthlyprogressreports,invoices,andcostversusbudgetvspercentcompletereports. B.CONCEPTPLANNINGANDENGINEERING 1.Research“as-built”recordsandotherhistoricaldata. 2.Perform technical evaluations, literature research, field investigations, mathematical analyses, computer modeling, permitting agency coordination, and/or other work to determine current conditionsandpotentialconstraintsandfatalflawsaffectingthepermittingorconstructionofafuture project. 3.Identifyandevaluateconceptlevelprojectalternativesandprepareconceptualdesignsandcost estimatesforfutureprojects. 4.Createprojectdesigncriteriaand/orperformancecriteriaforfutureprojects. 5.Updateexistingutilitymasterplans. 6.Participate/Leadpublicmeetingstoforwardconceptualdesignandsolicitpublicinput. C.PRELIMINARYANDFINALDESIGN 1.Preparepreliminary(30%,60%)andfinal(90%)projectdesigns,drawings,andspecificationsbased upon City Standards, Oregon Department of Transportation (ODOT) Standards, Clean Water Services (CWS) Standards and/or other standards, including preparing supplemental general conditionsandspecialprovisions.PrepareEngineersEstimatesandBidDocuments. 2.Performspecializedfieldinvestigationssuchassoilboringsandothergeotechnicalinvestigations, waterqualitysampling,andpipelineconditionassessmentsandleakstudies. 3.Conductdesignreviewmeetings,documentanddistributereviewcomments,andrevisedesigns, drawings,specifications,andcontractdocumentsasneeded. 4.Performfieldandtopographicsurveystosupportconceptdesignsand/orfinaldesignanddrawing preparation. 5.Prepareenvironmentalreviewsanddocumentation,environmentalpermitapplicationsubmittals,and permittingagencycoordination. 6.Preparedocumentsandmapsforright-of-way,easement,andpropertyacquisitions,andassistwith titleworkandnegotiations. D.CONSTRUCTIONENGINEERINGANDFIELDSERVICES 1.Performsurveyingservicesasrequestedduringconstruction. 2.Performas-builtsurveys,establishfinalsurveymonumentsperWashingtonCountystandards,and fileofficialmapswiththeCityorCountyasneeded. 3.Provideon-siteengineeringandinspectionsupportduringconstruction,includingfieldevaluationof specification compliance, submittal reviews, change order reviews, design revisions, billing and quantityreviews,constructionmanagement,andvalueengineeringreviews. 4.Preparehardcopyandelectronicas-builtrecorddrawingsfollowingconstructioncompletion. E.INVESTIGATIONS,STUDIES,ANALYSESANDOTHERCONSULTING 1.Costofserviceanalyses(e.g.,ratestudiesandevaluations) 14|P a g e 2.Environmentalstudies,assessments,reports,andsubmittalssuchaswetlanddelineations,mitigation plans,andJointPermitApplications 3.RegulatorycompliancestudiesandsubmittalssuchasWaterManagementandConservationPlans, annualwaterrightsreports,andmixingzonestudies 4.Seismicandstructuralanalyses 5.Forensicinvestigationsandanalyses 6.Computerapplicationssupportservices(GIS,GPS,AutoCAD). 7.Groundwater 15|P a g e EXHIBITB SCHEDULEOFRATES CityofTigard:On-CallWaterSystemEngineerofRecord 2020/2021BillingRates LaborClassification 2020Hourly BillingRate $/hr Projected2021 HourlyBilling Rate1 $/hr AssistantProfessional $159.34 $161.25 Professional $174.76 $176.86 ProjectProfessional $195.32 $197.66 LeadProjectProfessional $215.88 $218.47 SeniorProfessional $226.16 $228.87 ProjectManager $226.16 $228.87 Technicians $138.78 $140.45 SeniorTechnicians $169.62 $171.66 DocumentProcessing/Clerical $92.52 $93.63 ProjectEquipmentCommunicationExpense(PECE)PerDL Hour $13.00 $13.16 OtherDirectExpenses TravelandSubsistence atcost atcost MileageatIRSReimbursementRate(effectiveJanuary1,2018)2 $.575permile TBDpermile Subconsultant cost+10% cost+10% OtherDirectCost cost+10% cost+10% ExpertWitness Ratex2.0 Ratex2.0 1.Projectionsfor2021basedonWesternOregonCPIindextabulationfromNovember2019toOctober 2020.Thiscanbeadjustedtomatchcalendaryear2020totalsinJanuary2021,ifdesired. 2.MileagereimbursementwillbeadjustedtotheFederalreimbursementrateonceissuedfor2021.