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City Council Packet - 01/12/2021 III " City of Tigard Tigard Business Meeting —Agenda TIGARD c TIGARD CITY COUNCIL Revised 1/11/2021 to add Agenda Item 4. CONSIDER APPROVAL OF CITY MANAGER EMPLOYMENT CONTRACT AND AMENDMENT TO INTERIM CITY MANAGER CONTRACT and move previous Agenda Item 3.0 Update from Police Chief McAlpine into updated Agenda Item 7.ADMINISTRATIVE REPORT - UPDATE FROM POLICE CHIEF MCALPINE. MEETING DATE AND TIME: January 12,2021 - 6:30 p.m. Executive Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. See PUBLIC NOTICE below. PUBLIC NOTICE: In accordance with the City of Tigard's Emergency Declaration related to COVID-19 and Oregon House Bill 4212, this will be a virtual meeting where Council and staff will participate remotely. There will be no in-person public testimony during this meeting. How to comment: •Written public comment may be submitted electronically at www.tigard-or.gov/Comments.All comments must be submitted before 4:30 p.m. the day of the meeting. •If you prefer to call in,please call 503-966-4101 between 7:00 and 7:15 p.m. to be placed in the queue.We ask that you plan on limiting your testimony to three minutes SEE ATTACHED AGENDA VIEW LIVESTREAM ONLINE HERE: http://www.tigard-or.gov/city_hall/council_meeting.php CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m. The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. " City of Tigard Tigard Business Meeting —Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME:January 12,2021 - 6:30 p.m. Executive Session; 7:30 p.m. Business Meeting MEETING LOCATION: Remote participation only. 6:30 PM 1. EXECUTIVE SESSION 6:30 p.m. estimated time The Tigard City Council will go into Executive Session to discuss real property negotiations under ORS 192.660(2)(e).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:30 PM 2. BUSINESS MEETING A. Call to Order B. Roll Call B. Pledge of Allegiance C. Call to Council and Staff for Non-Agenda Items 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment B. Tigard High School Student Envoy C. Tigard Area Chamber of Commerce D. Public Comment—Written E. Public Comment—Phone-In 4. CONSIDER APPROVAL OF CITY MANAGER EMPLOYMENT CONTRACT AND AMENDMENT TO INTERIM CITY MANAGER CONTRACT 7:50 p.m. estimated time 5. JOINT MEETING WITH THE BUDGET COMMITTEE 7:55 p.m. estimated time 6. NON-AGENDA ITEMS 7. ADMINISTRATIVE REPORT- UPDATE FROM POLICE CHIEF MCALPINE 9:25 p.m. estimated time 8. ADJOURNMENT 9:55 p.m. estimated time City Council Update January 2021 Chamber Update Leadership Tigard Today the Leadership Tigard class met virtually to learn about business and economy.The class heard from the City of Tigard Economic Development Manager, Oregon Employment Department, MESO, Oregon Small Business Development Center,the Tigard Farmers Market and small business owners.They also received a tour of Washington Square Mall. Education,Advocacy, & Building a Strong Local Economy • Thank you for to the Economic Development department for partnering on communicating to Downtown Tigard businesses on Thursday. • Thank you to Chief Kathy McAlpine for doing the Zoom call Friday afternoon with the Downtown Tigard businesses. • The Tigard Chamber released a statement about the Wednesday and Thursday events that took place in Tigard. It can be found on the Tigard Chamber social media channels. • We would like to still encourage the community to support local and small business during the first quarter as we move closer to re-opening businesses. • January 27—Leadership during Crisis webinar at 11:30 a.m.. Networking/Visibility Good Morning Tigard (GMT),Thursday A.M. Networking 7:45 a.m.—Weekly 1/14—Active Recovery TMS Ribbon Cutting, 1/21—Tigard Chamber Community Guide, 1/28—TBD, 2/4—Symposium Coffee. Multi-Chamber Virtual Networking—January 20 at 8 a.m. Details at http://business.tigardchamber.org/events/calendar/ Tigard Farmers Market Update Vendor applications are now open for the 29th season of the Tigard Farmers Market.Vendor information can be found at www.TigardFarmersMarket.org. TDA Downtown Updates Downtown Tigard Holiday Celebration and Explore Downtown Tigard Bingo was a success! We would like to thank all the community for coming out to support the Downtown Tigard businesses on Friday and Saturday. We saw so many community members and groups come together to help businesses clean up and support by patronizing businesses. Our Downtown Tigard businesses still need our support. Please continue to support them be shopping and dining in Downtown Tigard. Find us on Facebook at exploredowntowntigard and at www.exploredowntowntigard.com. Follow us on Twitter @Tigarddowntown and on Instagram at downtowntigard TDA TIGARD Leadership Tigard 411, Mwxx ,T _^•^••^•^^^•• Bu'ilding Leaders.Growing Community. AIS-4535 4. Business Meeting Meeting Date: 01/12/2021 Length (in minutes): 5 Minutes Agenda Title: Consider Approval of City Manager Employment Contract and Amendment to Interim City Manager Contract Prepared For: Shelby Rihala, City Management Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Council Business Meeting - Main Public Hearing: No Publication Date: Information ISSUE Shall Council ratify a contract with Stephen Rymer for city manager and amend the existing contract with Kathy Nyland for interim city manager? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the contracts as presented. KEY FACTS AND INFORMATION SUMMARY The City of Tigard has undergone an extensive, national search for its next city manager and ultimately selected Stephen Rymer for the position. The City initiated the search on October 22, 2020 and sought to involve the broadest range of stakeholders possible, while still following COVID protocols. After initial screening and review of resumes, ten semi-finalists submitted written and video responses to Council's questions. From those materials, Council chose three finalists. Finalists were interviewed virtually by the City's leadership team of department directors and videos of the candidates' interviews with the Mayor were shared online for community and staff feedback. Based on the input received and interviews with City Council, Council selected Mr. Rymer and the action tonight is to approve a final contract. The contract before Council tonight is a two-year contract, after which time it will automatically renew for a one-year term unless either party gives prior notice. Mr. Rymer will begin his employment with the City on February 1, 2021. Mr. Rymer's starting salary will be $196,000 per year. Benefits and retirement are largely identical to other management staff at the City. A copy of the final contract is attached as Exhibit A. Throughout the search for a new city manager, Kathy Nyland has been serving as the interim city manager. In recognition of her service, City Council wishes to amend her contract to add 80 hours of paid time off to her leave bank. Ms. Nyland's contract automatically terminates when Mr. Rymer's employment begins. A copy of the amendment is attached as Exhibit B. OTHER ALTERNATIVES Council could direct other changes the contracts, which would need to be approved by the respective parties. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION • 8/11/2020 Business Meeting: Council held a public hearing on the City Manager recruitment process • 8/25/2020 Executive Session • 9/8/2020 Executive Session • 10/20/2020 Executive Session • 11/24/2020 Executive Session • 12/15/2020 Executive Session • 1/8/2020 Executive Session • 1/10/2021 Executive Session Attachments City Manager Employment Contract Interim City Manager Employment Agreement Amendment 1I INi • TIGARD CITY MANAGER EMPLOYMENT AGREEMENT 2021-2023 CITY MANAGER EMPLOYMENT AGREEMENT TABLE OF CONTENTS INTRODUCTION 1 SECTION 1:TERM 1 SECTION 2: DUTIES AND AUTHORITY 1 SECTION 3: COMPENSATION 1 SECTION 4: HEALTH,DISABILITY AND LIFE INSURANCE BENEFITS 3 SECTION 5: LEAVE BENEFITS 2 SECTION 6: RETIREMENT 4 SECTION 7: PROFESSIONAL AND CIVIC MEMBERSHIPS AND TRAVEL 3 SECTION 8: COMMUNICATIONS TECHNOLOGY 5 SECTION 9:TERMINATION 4 SECTION 10: SEVERANCE ERROR!BOOKMARK NOT DEFINED. SECTION 11: RESIGNATION 6 SECTION 12: PERFORMANCE EVALUATION 5 SECTION 13: HOURS OF WORK 5 SECTION 14: OUTSIDE ACTIVITIES 5 SECTION 15: INDEMNIFICATION 5 SECTION 16: BONDING 7 SECTION 17: OTHER TERMS AND CONDITIONS OF EMPLOYMENT 6 SECTION 18: NOTICES 6 SECTION 19: GENERAL PROVISIONS 7 SECTION 20: ARBITRATION 7 City Manager Employment Agreement Introduction This Agreement, made and entered into this January 12, 2021, by and between the City of Tigard, Oregon, a municipal corporation, (hereinafter called "City") and Stephen Rymer, (hereinafter called "Rymer) an individual who has the education, training and experience in local government management. Both Parties agree as follows: Section 1: Term This Agreement shall remain in full force in effect from the date of February 1, 2021 until January 31, 2023, or until terminated by the City or Rymer as provided in this Agreement. If not previously terminated as provided in this Agreement, the term of this Agreement, and the period of Rymer's employment shall be automatically extended from year to year for additional periods of one year each following January 31, 2023, unless either party gives written notice to the other not less than one hundred and twenty (120) days before the expiration of the initial or any extended term, that this Agreement shall be terminated or renegotiated. The giving of such notice terminates the Agreement at the end of the initial term or extended term in which such notice is given. Section 2: Duties and Authority City agrees to employ Stephen Rymer as City Manager to perform the functions and duties specified in the Charter, Municipal Code of the City of Tigard, and City Manager Job Description and to perform other legally permissible and proper duties and functions assigned by City Council. The Council shall meet with Rymer as determined necessary by the Council for the purpose of setting goals and priorities for Rymer's performance. In performing the services contemplated by this Agreement, Rymer shall faithfully observe and comply with all federal, state and local laws, City Charter, ordinances and regulations applicable to the service to be rendered under this Agreement. Section 3: Compensation A. Base Salary: The City agrees to pay Rymer $196,000 payable in installments at the same time and in the same manner that the other management employees of the City are paid. The salary will be increased by 5% at the start of year two of this contract, February 1, 2022 unless mutually agreed otherwise. B. Rymer's annual base salary shall be automatically amended to reflect any cost of living adjustments that are provided by Council to management employees of the City. C. February 1, 2022, and on an annual basis thereafter, consideration shall be given to increased compensation based upon Rymer's satisfactory performance of Rymer's duties and Contract Prepared January 10,2021 1 functions, and satisfaction of the goals and priorities established by the Council. Such increased compensation may come in the form of performance adjustments to Rymer's base salary, performance bonuses, or both. D. Rymer shall receive a $500 per month car allowance, beginning July 1, 2021. Section 4: Health, Disability and Life Insurance Benefits A. The City agrees to provide and to pay a share of the premiums for health, vision, and dental insurance for Rymer and his dependents equal to that which is provided to all other management employees of the City of Tigard as authorized by the City Council. The share of the premium paid may be adjusted by the City Council but may not be any greater or any less that that paid for all other management employees of the City. In the event Rymer is required to contribute toward the premium cost of such benefits, Rymer agrees to the deduction of such amounts from Rymer's paycheck. B. The City agrees to put into force and to make required premium payments for long term disability coverage for Rymer. C. The City shall reimburse Rymer for the cost of Employee-purchased Life or Long- term Care insurance, based upon submittal of proof of payment, not to exceed $750 per year. D. The City shall make a contribution of $600 per year to an HRA Voluntary Employee Beneficiary Account (VEBA) in the name of Rymer. This contribution may be adjusted from time to time as authorized by the City Council for all management employees of the City. E. The City agrees to provide Rymer the same benefits and allowances as paid and provided by the City to other management employees as provided in the City's personnel policies, except as provided modified by this Agreement. Section 5: Leave Benefits Rymer shall accrue leave benefits pursuant to the Paid Time Off Policy, No. 19.0, of the Management, Supervisory, and Confidential Employees Personnel Policies of the City of Tigard,with the following exceptions: A. Paid Time Off shall accrue at a rate based on 20 years of service as of the date of this Agreement and shall continue to increase according to the accrual schedule in the Policy as it currently exists or as it may be adjusted in the future. B. Rymer will be credited with 40 hours of front-loaded PTO leave on February 1, 2021. Contract Prepared January 10,2021 2 C. Rymer shall annually accrue an additional 60 hours of Paid Time Off in recognition of the additional time commitments of the role, above other management employees of the City. That time will be loaded each July 1St. Rymer shall receive a prorated amount of 25 hours February 1, 2021. D. Except as otherwise stated in this Section, Rymer is entitled to accrue all unused leave consistent with City policy for other management employees. In the event Rymer's employment is terminated, either voluntarily or involuntarily, Rymer shall be compensated for all Paid Time Off accrued prior to the date of termination. Rymer shall not be eligible to receive any cash or retirement credit for unused Medical Leave Bank leave. Section 6: Retirement A. Six months from the date of hire, after signing this Agreement and continuing over the life of the Agreement, the City agrees to pay an amount equal to the City's 401(A) retirement plan contribution as is made for all other management employees in equal proportionate amount each pay period, currently 11%. B. For the initial six months of employment, City shall contribute 11% of Rymer's salary to the City's deferred compensation plan. C. The City agrees to match any Rymer contributions to the City's deferred compensation plan up to 4% of Rymer's salary, beginning immediately upon the Rymer's initial start of contributions to the plan. Section 7: Professional and Civic Memberships and Travel The City agrees to budget for and to pay for Rymer's professional dues and subscriptions as necessary for continuation and full participation in national, regional, state, and local associations, and organizations necessary and desirable for the Rymer's continued professional participation, growth, and advancement, and for the good of the City. Eligible professional organizations include the International City/County Management Association, Oregon City/County Management Association, and such other organizations as may be approved from time to time by the City Council. The City agrees to budget for and to pay for travel, lodging, and subsistence expenses, consistent with the City's travel policy, for Rymer's professional and official travel, meetings, and occasions to adequately continue the professional development of the Rymer and to pursue necessary official functions for the City, including but not limited to the ICMA Annual Conference , the League of Oregon Cities, National League of Cities, and such other national, regional, state, and local governmental groups and committees in which the Rymer serves as a member, as may be approved from time to time by the City Council. The City agrees to budget for and to pay for travel, lodging, and subsistence expenses, consistent with the City's travel policy, for Rymer for short courses, institutes, and seminars Contract Prepared January 10,2021 3 that are necessary for the Rymer's professional development and for the good of the City, as may be approved from time to time by the City Council. The City acknowledges the value of having Rymer participate and be directly involved in local civic clubs or organizations. Accordingly, the City shall pay for the reasonable membership fees and/or dues to enable Rymer to become an active member in local civic clubs or organizations, as may be approved from time to time by the City Council and subject to the limits of Oregon ethics laws. Section 8: Communications Technology In addition to the stipend provided under the City's personal cellularand Smartphone Stipends Policy, the City shall furnish Rymer with information technology equipment and software consistent with, and of equivalent quality to, the highest quality and most recent equipment and software that City furnishes to members of the City Council. Section 9: Termination For the purpose of this Agreement, termination shall occur when: A. The majority of the City Council votes to terminate Rymer at a duly authorized public meeting where, in the absence extenuating circumstances, all members of the City Council must be present. B. If the City, electors, or the legislature acts to amend any provisions of the City Charter pertaining to the role, powers, duties, authority, responsibilities of Rymer's position that substantially changes the form of government, Rymer shall have the right to declare that such amendments constitute termination. C. If the City reduces the base salary, compensation or any other financial benefit of Rymer, unless it is applied in no greater percentage than the average reduction of all department heads, such action shall constitute a breach of this Agreement and will be regarded as a termination. D. If Rymer resigns following an offer to accept resignation,whether formal or informal, by the City, then Rymer may declare a termination as of the date of the suggestion. Written notice of a breach of contract shall be provided in accordance with the provisions of Section 18. Section 10: Severance In the event Rymer is terminated by the City Council during such a time that Rymer is willing and able to perform Rymer's duties under this Agreement, then in that event City agrees to pay Rymer a lump sum cash payment equal to four (4) months of aggregate salary. At start of year two, of the contract, February 1, 2022, the severance will increase to six (6) months of aggregate salary. The City will also continue, at its expense, Rymer's health, dental Contract Prepared January 10,2021 4 and life insurance benefits for four (4) months, or until Rymer is professionally reemployed, whichever comes first, that time will increase to six (6) months beginning February 1, 2022. In the event Rymer is terminated for gross negligence or misconduct that is deemed detrimental to the best interests of the City, the City shall have no obligation to pay any of the severance payments or benefits provided in this paragraph. Section 11: Resignation In the event that Rymer voluntarily resigns the position with the City, Rymer shall provide a minimum of 90 days' notice unless the parties agree otherwise. Section 12: Performance Evaluation The City shall annually review Rymer's performance in January subject to a process, form, criteria, and format for the evaluation which shall be mutually agreed upon by the City and Rymer. The process at a minimum shall include the opportunity for both parties to: (1) prepare a written evaluation, (2) meet and discuss the evaluation, and (3) present a written summary of the evaluation results. The final written evaluation should be completed and delivered to the Rymer within 30 days of the evaluation meeting. The date during which the annual performance evaluation must be conducted may be adjusted by mutual consent of the parties. Section 13: Hours of Work It is recognized that Rymer must devote a great deal of time outside the normal office hours on business for the City, and to that end the Rymer shall be allowed to establish an appropriate work schedule, including working remotely as appropriate. Section 14: Outside Activities The employment provided for by this Agreement shall be Rymer's sole employment. Recognizing that certain outside consulting or teaching opportunities provide indirect benefits to the City and the community, Rymer may elect to accept limited teaching, consulting or other business opportunities with the understanding that such arrangements shall not constitute interference with or a conflict of interest with the responsibilities under this agreement. Section 15: Indemnification To the full extent permitted by law, the City shall defend, save harmless and indemnify Rymer against any tort, professional liability claim, administrative proceeding or action, or demand or other legal action,whether groundless or otherwise, arising out of an alleged act or omission occurring within the course and scope of Rymer's duties as City Manager unless the act or omission involved gross negligence or willful or wanton misconduct, under which circumstance Rymer shall be solely responsible for any and all damages, costs, and fees caused by the misconduct or negligence himself. Rymer's actions within the course and Contract Prepared January 10,2021 5 scope of employment shall be indemnified by the City until the statute of limitations has expired without regard to continued employment with the City. Legal representation, provided by the City for Rymer, shall extend until a final determination of the legal action including any appeals brought by City or other party. Any settlement of any claim must be made with prior approval of the City in order for indemnification, as provided in this Section, to be available. Rymer recognizes that the City shall have the right to compromise or settle any claim, suit, proceeding or action. The City agrees to defend, hold harmless, and indemnify Rymer from any and all demands, claims, suits, actions, and legal proceedings brought against Rymer in the individual capacity, or in the official capacity as agent and employee of the City, as to any actions of Rymer within the scope of Rymer's employment. The City agrees to pay premiums on appropriate insurance policies through the City's normal insurance program and through the Public Officials Liability Insurance Program of the International City Management Association. Section 16: Bonding The City shall bear the full cost of any fidelity or other bonds required of Rymer under any law or ordinance. Section 17: Other Terms and Conditions of Employment The City, only upon agreement with Rymer, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to Rymer's performance, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City of Tigard Charter or any other law. Except as otherwise provided in this Agreement, Rymer shall be entitled to the highest level of benefits that are enjoyed by department heads of the City as provided in the Charter, Code, Personnel Policies, or by practice. Section 18: Notices Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows: (1) CITY: Mayor City of Tigard 13125 SW Hall Blvd. Tigard, Oregon 97223 WITH A COPY TO: City Attorney City of Tigard Contract Prepared January 10,2021 6 13125 SW Hall Blvd. Tigard, OR 97223 (2) RYMER: Steve Rymer 13125 SW Hall Blvd. Tigard, Oregon 97233 Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 19: General Provisions A. Integration. This Agreement sets forth and establishes the entire understanding between the City and Rymer relating to the employment of Rymer by the City. Any prior discussions or representations by or between the parties are merged into and rendered null and void by this Agreement. The parties by mutual written agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement. B. Binding Effect. This Agreement shall be binding on the City and Rymer as well as their heirs, assigns, executors, personal representatives and successors in interest. C. Effective Date. This Agreement shall become effective upon execution by both parties and ratification of City Council. Rymer's first day of employment will be February 1, 2021. D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification of the invalid provision. Section 20: Arbitration The parties agree that any dispute about the validity, interpretation, effect or alleged violation of this Agreement by either Rymer or the City must be submitted to final and binding arbitration pursuant to the then effective arbitration rules of Arbitration Service of Portland, Inc. or the American Arbitration Association,whichever organization is selected by the party who first initiates arbitration by filing a claim in accordance with the filing rules of the organization selected. The parties agree that the prevailing party will be entitled to recover its reasonable attorneys' fees, costs, and damages from the losing party that may be incurred as a result of the arbitration claim. The parties agree that judgment upon the award rendered pursuant to such arbitration may be entered in any court having jurisdiction thereof. Contract Prepared January 10,2021 7 IN WITNEES WHEREOF, the CITY OF TIGARD, OREGON has caused this Agreement to be signed and executed and the EMPLOYEE, RYMER, has signed and executed this Agreement, both in duplicate, on the date first written above. CITY OF TIGARD STEPHEN RYMER By: By: Jason B Snider, Mayor Date: Date: ATTEST: City Recorder APPROVED AS TO FORM City Attorney Contract Prepared January 10,2021 8 Amendment # 1 To Interim City Manager Employment Agreement (2020-2021) Effective Date: January 13, 2021 Between: City of Tigard (the "City") And: Kathy Nyland ("Employee") Section 6, Leave Benefits of the Employment Agreement between the City of Tigard and Kathy Nyland, Interim City Manager, is hereby amended with the following change, an additional section F to read as follows: Section 6: Leave Benefits F. The Employee shall have a one-time bonus of 80 hours of time added to the PTO leave bank. In thanks and recognition for the long hours, dedication and excellent work performed throughout her time as Interim City Manager, a bonus of 80-hours is being provided by Council. All other terms and conditions of the Employment Agreement shall remain in effect. All time accrued during her tenure as Interim City Manager shall remain in her leave banks when she transitions back into the role of Assistant City Manager and are subject to the rules that apply to leaves under city policy. Kathy Nyland, Interim City Manager Mayor Jason Snider Date Date AIS-4446 5. Business Meeting Meeting Date: 01/12/2021 Length (in minutes): 90 Minutes Agenda Title: Joint Meeting with the Budget Committee Prepared For: Toby LaFrance Submitted By: Caroline Patton, Central Services Item Type: Update, Discussion, Direct Meeting Type: Council Staff Workshop Mtg. Public Hearing Yes Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Joint meeting with Budget Committee and City Council to discuss the FY2021-22 budget process. STAFF RECOMMENDATION / ACTION REQUEST Staff will be seeking feedback from the Budget Committee on the FY 2021-22 budget process. KEY FACTS AND INFORMATION SUMMARY Staff received the interim City Manager's budget direction and instructions and are working on their requested FY 2021-22 budgets. The agenda for the joint Budget Committee meeting is as follows: 1. Introduce new budget committee members. 2. Elect a Budget Committee chair and secretary. 3. Review the budget direction from interim City Manager Kathy Nyland. 4. Review the results of the initial financial forecast. 5. Review the budget calendar. 6. Review the city priorities that the city budget will cover in the coming year. The primary direction needed in the meeting are: 1. Endorsement of Tigard's budget plan and direction. 2. Verificiation that the budget instructions meet the interim City Manager's and committee's needs. 3. Budget calendar is endorsed. OTHER ALTERNATIVES Budget Committee may choose to change direction on the city's budget plan. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS DATES OF PREVIOUS CONSIDERATION Budget Committee last met on October 3, 2020. Attachments Budget Meeting Budget Instructions Budget Calendar Presentation FY 2022 Budget Key Dates ACTIVITY END Training for city budget users starts 11/23/2020 Department and CIP Budgets due to Finance 02/01/2021 Performance Measures/Texts & Measures due 02/15/2021 Complete Internal Decisions for Proposed Budget 02/27/2021 Send Proposed Budget Document to Printer 04/01/2021 Distribute Proposed Budget Document 04/09/2021 Budget Training for committee members 04/12/2021 Open door meetings for budget questions from 04/22/2021 public and committee members Budget Committee Meeting #1 to Present FY 04/24/2021 2022 proposed budget Budget Committee Meeting #2 to Answer 05/03/2021 Questions and Discussion on FY 2022 proposed budget Budget Committee Meeting #3 to Discuss and 05/10/2021 Approve FY 2022 proposed budget Council adoption of FY 2022 Budget including CIP 06/08/2021 City of Tigard Memorandum To: All Staff From: Kathy Nyland, Interim City Manager Re: FY 2021-2022 Budget Planning Date: November 23, 2020 I shall start by stating the obvious. 2020 has been an unusual year. We continue to seek some normalcy during a time when normal is anything but. We are taking things day by day, while also planning for next week, next month, and yes, next year. It is the latter than I am focusing on with this message. Planning has already begun for our next budget cycle. With so many unknowns, I wanted to send this message in hopes of providing some direction, set some expectations, and hopefully, provide a sense of security. As previously outlined in the FY 2020-2021 Budget Message, Tigard is financially stable: we continue to remain so. Municipal revenue challenges are not a new or recent phenomenon. Cities across the country struggle as costs of services increase higher than the revenue being generated. COVID has made this challenge even more challenging! The City of Tigard is no exception: the gap between our program costs and our revenue continues to widen. BUT where Tigard is an exception is how we have planned. Several years ago, many difficult conversations were had, and decisions were made around funding and our budget: the result was the creation of our Service Level Reserve (SLR). The purpose of this reserve is to fund small incremental changes to our existing services intended to keep those services at a level similar to what we experience today as our community grows and demands increase. In simple terms, the Service Level Reserve was established to slow down the widening funding gap. It is not intended to create new services or significantly increase service levels. And with COVID impacting everything- our mental, public, and economic health-those hard conversations had years ago made the difficult a bit easier. As an organization, Tigard has been fortunate in that the impact of the pandemic on our revenues has been manageable without cutting our services. We are still working and still providing services though those may look and feel different. However, it would be remiss if I did not mention that things could change. Because we are amid an ongoing pandemic, we don't have a full grasp of the impacts on our community, and that makes it difficult to plan. Though we have planned to the best of our ability in these extraordinary times, the City of Tigard is still resource constrained and is challenged to maintain current service levels. We have encountered so many changes in the last year and that will continue as we welcome a new City Manager and a new Councilor. We are hoping for the best but are being realistic in how we prepare for the upcoming budget in these unique times. And our best is to provide stability and continue to stay the course, which includes identifying efficiencies and process improvements! I am asking General Fund and central service departments to prepare hold-the-line base budgets for FY 2021-2022. Further, I am asking other services (utilities, building, CIP) to prepare budgets commensurate with their workload and available long-term resources. I will be working with the Leadership Team between now and the end of February to decide what we will recommend (if we have any recommendations) to the Budget Committee to fund any "over and above" the base budgets that may use the Service Level Reserve and other non-General Fund city resources. Those discussions will focus on the following four imperatives: 1. Improving systems as identified in the Performance Audit like communications, facilities, and Total Tyler 2. Implementing the newly updated Strategic Plan 3. Continuing to respond to COVID-19 4. Implementing the Anti-Racism Action Plan and assisting with the Public Safety Advisory Board (formerly known as the Transformation Commission) —Four Priority Areas 0 Improving systems, including: 0 Continuing to respond to the • Communicating w ti# , impact of COVID-19 well/constituent ' ' ► REOPENING OREGONrelations -- ) • City Services Buildings `• IN TIGARD (facility planning) , i Replace asset management a' and financial systems Ell Implementing the Strategic Plan, 0 Implementing the Anti-Racism including; Plan and assisting with the • Equitab!e,Accessible r 1'+ Transformation Commission Healthy/Climate Action6t • Walkable . TRA.NSFORMATION N. • c o IMI 8 8 1 4 { - RIt LLO These four areas are the focus of our organization that should be prioritized for funding. And any funding ask will need to demonstrate how it will advance the Strategic Plan Refresh, Council Goals, and/or the Performance Audit- ideally all three. In addition, many of these priorities can be addressed with one-time and limited duration project costs. The more we can focus on short-term costs instead of adding ongoing costs, the longer the Service Level Reserve and other city resources will last. We want to preserve the reserve! As always, my door is open...ok, it's not technically open because I am not in the building BUT I am always available to talk and answer questions. Thank you for all that you do to make Tigard an even better city. Go Team! FY 2022 Budget Key Dates ACTIVITY END Training for city budget users starts 11/23/2020 Department and CIP Budgets due to Finance 02/01/2021 Performance Measures/Texts & Measures due 02/15/2021 Complete Internal Decisions for Proposed Budget 02/27/2021 Send Proposed Budget Document to Printer 04/01/2021 Distribute Proposed Budget Document 04/09/2021 Budget Training for committee members 04/12/2021 Open door meetings for budget questions from 04/22/2021 public and committee members Budget Committee Meeting #1 to Present FY 04/24/2021 2022 proposed budget Budget Committee Meeting #2 to Answer 05/03/2021 Questions and Discussion on FY 2022 proposed budget Budget Committee Meeting #3 to Discuss and 05/10/2021 Approve FY 2022 proposed budget Council adoption of FY 2022 Budget including CIP 06/08/2021 411111 Iliki tik No City of Tigard ....„,.: * itli- iiii • Ibie.'-''... VII illieCkleftvok '''.-5.14-w.IVA' ' ‘'*01.4iltiNft•. , U.,1.:,4.4•••'---"4.-'4.1L-', :It*. ,-.104•1‘ P — 4i7111114114:,,, ,s .a".tah- ;Pit t , Budget Committee Meeting : „.„.... - ,,,,..f.,t.,„A•40' k 'Alt, . _:Ii.-.;....7°' '',. ,•s't 134 :: 0010E-e. Ankjits.4- `II, • -- i, ,,;;;,..e?.• :.• 'parr 1„,. .S, .- . . . Preparing forill _ ,the FY22 Budget Process •- lealiv -- -- - I - .4,, .. . . 1 . 4r3Tir *N I I b. 111 ,;.‘,.• 1-'2;17 : •pe-, .• - • 7.....2,111.11:+1K4Lf-86. January 12, 2021 • I III . I I i r' , :... 1 i I POLICE ,. 1 -4 r„..-....___. i TIGARD ,.., ., . # 1 ' .--:- _rue- -. 4 I , •- • -• , / ...-3.... ...'!--_ •,-, , • .4. .-- .......*s.. ,._ - .. -.... ; 4.101t:kr ilal . i - 2 4 . . Budget Committee Agenda • Introduce new budget committee members. • Elect a Budget Committee chair and secretary. • Review the results of the initial financial forecast. • Review the city priorities that the city budget will cover in the coming year. • Review the budget direction from interim City Manager Kathy Nyland . • Review the budget calendar. TIGARD Direction Needed from Budget Committee • Election of Budget Committee Chair and Secretary • Endorsement of Tigard 's budget plan and direction . • Verificiation that the budget instructions meet the interim City Manager's and committee's needs. • Budget calendar is endorsed. TIGARD Budget Committee • Welcome Jim Knowlton and Kris Mitchell • Elections • Chair: Coordinates with staff on meeting agendas and runs budget committee meetings • Secretary: Reviews minutes prior to distribution to committee for approval • Policy scope for tonight's meeting. Oregon Budget Law prevents staff from making specific proposals prior to the publication of the Budget Message as part of the Proposed Budget. TIGARD Initial Forecast • Uses adopted FY21 budget and CIP and audited FY20 as starting point for forecast • Updated annual growth assumptions • Factors in COVID impacts and future facility needs • No significant change from forecast from FY21 Adopted Budget as presented on pages 50 — 64 of the budget document. • Initial forecast used in formulating constraints in budget instructions. i TIGARD Initial Forecast — Funds of Note • General Fund • Reserves are sustainable to FY28 • Service Level Reserve allows Tigard to add modest budget increases to keep service levels consistent with community growth • Corrections in the form of slowing expenditure growth or significant revenue additions will be needed prior to FY 28. • Gas Tax • Impacted by COVID • Reserves in out years are under policy minimum. • Limited ability to use for capital. Need to maximize other transportation capital resources. TIGARD General Fund — Eroding Service Level Model General Fund Forecast This model does not Financial Forecast Based on FY 2022 Initial Forecast 50 - � include any growth in 45 - c 40 - services to meet 35 30 community growth . X25 Prior to cuts in FY 18 & X20 15 19, Reserves would be 10 � used by end of 5 forecast. 2019 2020 2021 2022 2023 2024 2025 2026 2027 Ending Fund Balance(EFB) Current Expenditures Current RevenuesRequired EFB for Next Year 71 ..41 TIGARD General Fund — Sustained Service Level General Fund Forecast Based on FY22 Initial Forecast:Remaining Services Grow w/Projected Services grow to 60.0 Annual Population Growth of 1,7% match population 50.0 by using Service 40.0 - Level Reserve. 30.0 — Expenses pass 20.0 - revenues in FY24 and reserves are 10.0 2019 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030� 2031 expended by ,100, FY28. A long (20.0) term solution is Emergency Reserve Service Level Reserve Undesignated Reserve still needed . —Annual Expenditures —Annual Revenues — — Cash Requirement Reserve Use of short-term project expenses funded by service level reserve will extend sustainability 41 TIGARD — Initial Gas Tax Forecast Gas Tax Fund Forecast Initial Includes $7M in capital in 8,000,000 FY22-FY25. Revenues will 7,000,000 6,000,000 be monitored . Ability to 5,°°°°°° �,� pay for additional capital 4,000,000 is minimal in the out years 3,000,000 and opportunities to fund 2,000,000 some projects with TDT 1,000,000 and TS D C will be N , m , m , explored . 2019 2020 2021 2022 2023 2024 2025 2026 2027 Ending Fund Balance , ..Annual Expenditures Annual Revenues By FY25, reserves dip below policy of 2 months of operating expenses. TIGARD Four Priority Areas O Improving systems, including: © Continuing to respond to the • Communicating % ,.. • * • impact of COVID-19 well/constituent � 0 � , 'e' relations •• 0 a REOPENING OREGON • City Services Buildings I I , N (facility planning) • 0 . • • • Replace asset management ilk and financial systems • Performance Audit implementation © Implementing the Strategic Plan, 4 Implementing the Anti-Racism including: Plan and assisting with the • Equitable, Accessible VI . ► Transformation Commission • Healthy/Climate Action °�/7 �� • Walkable TRANSFORMATION :: " _ COMMISSION TIGARD Budget Instructions to Departments • Included as attachment to agenda item • Hold the Line base budgets for General Fund and Central Service • Budgets within available long-term resources for other funds • May ask Budget Committee to fund increases for: • Improving systems as identified in the Performance Audit like communications, facilities, and Total Tyler • Implementing the newly updated Strategic Plan • Continuing to respond to COVID-19 • Implementing the Anti-Racism Action Plan and assisting with the Public Safety Advisory Board (formerly known as the Transformation Commission) TIGARD Important Dates • April 9 — Distribute Proposed Budget Document • April 12 — Optional Budget Training • April 22 — Open Door Meeting • April 24 — Budget Meeting #1 • May 3 — Budget Meeting #2 • May 10 — Budget Meeting #3 • June 8 — Council Budget Adoption TIGARD Discussion • Is Tigard 's budget plan and direction sound and appropriate? • Do the budget instructions meet the committee's needs and expectations? • Does the budget calendar meet the committees needs and expectations? • Other policy or process areas for discussion and direction ? i TIGARD . • w Th nk ___ _• ...._ Ilki tti L.- a"IIM.,.... 1111ftini.....__ At. ILyoua 0 LI . -- a a ilia" _1saci • IL. ,..., , POLICE Mr , A i :...... _ . ,.. . ...lon ..._, rite,. • . . . . k E El 1.'1:-1:. . - _ • r � . TIGARD r `v.PERSHIp . r0 LICE c F 10 ST1(,,r13 'Pt. oR S" GrCF#TE NI''' C) ILNti3O Event Overview to Council Unlawful Assembly and Riot on January 7th , 2021 TPD Case # 21 -0000300 To protect and serve all who live,play and work in Tigard. xf �4oLrCE �* This ( presentation is an early overview • Several factors prevent us from providing a complete after-action review • Not the least of which is the following incident(s) are a criminal investigation • One arrest has been made, and future ones are being investigated • Violators of criminal acts relayed will be arrested and prosecuted • The following slides are not designed to provide complete assessments of the damage caused or for future restitution • This presentation is intended as informational only To protect and serve all who live,play and work in Tigard. pERsyin*illocc "� • Chief Kathy McAlpine c, 7Er � Officer Involved Shooting • January 6th , 2021 Washington County Major Crimes Team • District Attorney's Office • Social Media / Pres Releases • National Narratives Attitude • Leadership • Integrity • Service • Teamwork YOLrCE'r ; Law Enforcement Sensitive • Various portions of the following events and actions will not be explained due to the sources and methods of their acquisition • The intelligence, information, systems and capabilities available to the department before and during the event will not be disclosed • All person(s) referred to in this briefing are considered innocent unless otherwise indicated • The department is willing to provide only select answers to questions, all others should be submitted through the Chief's office for review Attitude • Leadership • Integrity • Service • Teamwork The Event 1/7/2021 — Purposeful Protest / Call to Action • The following slides will summarize the timeline from the actions that culminated in a declaration of Riot at the City of Tigard campus • The timeline starts at the first detection of the event online • The presentation will end with a request for assistance from the department for any evidence the community may have • Neither of these bookends cover the complete amount of information we have at our disposal, and the investigation is ongoing • We will now cover the events as they generally transpired Attitude • Leadership • Integrity • Service • Teamwork , ocxsg�— „' ,x Event Timeline — Cdr. Robert Rogers `� Department staff are advised "Direct Action MarCh Thursday,January 7th Meet 7 pert Move 8 prn COPS SHOULDNYA[JSWERMLNIALHEALYYECALLS" First begin to closely follow this DIRECT ACTION MARCH messaging as it develops liJ fJ'i ;il THURSSO 1ANHMY 7TH ,',1JJ*::04'11 January 7th , 2021 COPS SHOULDN'T ANSWER MENTAL HEALTH CALLS. 4 Q4 1011 am Direct Action March—Social Media To protect and serve all who live,play and work in Tigard. `pApERSg4r* 12 011C-1-P xicnau � rt�Oy, #7'EA Narrative developed - Mental Police should NSR answer mental health calls.Tigard police murdered a man last nicht.Shm up and tet them this is not ok. Health Call ., i 1056 am ' C MEET: 7PM . • MOVE:BPS! Asa 1 COPS SHOULDN'T ANSWER MENTAL HEALTH CALLS, La • Mental Health Narrative To protect and serve all who live,play and work in Tigard. li �- ' u"0 Would anyone be willing to adopt me into their AG tonight for-TigardI rr More information about QlU�lofrage n the intent and those involved 0 .D, Imagine the ego it takes to tweet this after thuds stormed the capitol last night AND Tigard PD murdered a rxian. • Decision to Send Mutual Thrilf2d that Portland haS decided the DeSt thif►g to do tonight is handing centrist newspapers a"bath sides were violent yesterday narrative by Aid advisements breaking some windows that wiEP quickly be repaired and will do both jack and shit for fixing anything Show this thFead Q _ Ta 2 c7 11 -11 Department initiates CodeRed preparation Expression of emotions—loose references to events in the US Capital To protect and serve all who live,play and work in Tigard. 6.,,,,,,pERSy1n* 0 ! CodeRed Messaging starts preparing 1 :26 pm '-icz,.7ErIO 41CCodeREDM Keeping citizens informed. The City of Tigard Police have been made aware of the potential for a purposeful protest related to the officer involved shooting that took place last night. This unplanned and non-permitted event does not have a specific organizer that would allow coordination with and is reportedly going to occur in the area of SW Scoffins and SW Main Street in Tigard's downtown area. Events similar to this have in the past have caused disruption and delays to foot and vehicle traffic in the area while the protests take place. This event is being planned for the time frame of 7:00 pm and on throughout the late evening hours. Again, disruption to other events should be considered if planned in the downtown area this evening. Attitude • Leadership • Integrity • Service • Teamwork Vi--17171(f1 'vow - 2:01 pm Late start but heading out to Tigard `II` Information received that event would occur sooner / - /< /,./_ Staff unable to contact or L Y organizers anizers g -CTRL4- � f -� Q s u Intelligence reveals other information about intentions Event timeline adjusted Attitude • Leadership • Integrity • Service • Teamwork M {(2 ,.t1 :30 pm • Department starts calling in staff • Incident Command System activated — Event planning (NIMS) • Records department plans for Remote Operations • Partner agencies notified • WCCCA • TVFR • Adjacent and surrounding LE Agencies (to include Jail) • Phone consult with WCSO for Mobile Field Force availability Attitude • Leadership • Integrity • Service • Teamwork "11` *, c2.46 pm f\C (ILLl lt,/,M • CodeRed Messaging finalized by Incident Commander (IC) • Staffing structure prepared and Rules of Engagement clarified with Chief • Incident Objectives finalized for an Unplanned Event (3:00 pm) • Protection of Constitutional Rights Specifically - Assembly, Speech and Movement • Protection of Life and Safety of All Involved Safe transit of all within the area of the event • Ensure Any Damage to Property is Accounted for Follow up evidence is preserved for prosecution of all crimes • Protect the City of Tigard Campus, all Personnel and Community Members To protect and serve all who live,play and work in Tigard. �poLrcE=: 3:10 pm • City Manager closes the Campus and on-site Staff begin to depart • PD staff work alongside Emergency Manager and Public Works staff to identify and protect key assets • Other preparations made for infrastructure protection and points for incoming staff to assemble • Information indicates Anti-Protesters / Adversary group might attend • Amplified the requests for assistance, intelligence and resources Attitude • Leadership • Integrity Service • Teamwork w' 4 ' ��� n 3:15 pm *�.rt,, TSA 40 ,Y Tigard Mayor Jason Snider ... At a minimum, interviews of all officers involved and the medical 34m 0 examiners initial report must be complete before the DA provides any I have been contacted by a number of City of Tigard community additional information. The DA also reminded me that as soon as this members about the Tigard Police Department officer involved type of investigation is complete, the entire record and all reports are shooting last night that resulted in a death, and particularly why more available to the public. information hasn't been released given our goal to be transparent and For the moment, my thoughts and prayers are focused on the friends accountable in our policing practices. and family of the individual that lost his life and all community I also spent an hour meeting with Washington County DA Kevin Barton members and police officers impacted by this event. earlier today. The DAs office leads officer involved shooting investigations and uses the Washington County, Major Crimes Team to investigate these as homicides. Mayor Snider Social Media Post To ensure integrity and objectivity, no Tigard Police Department personnel are on the investigative team (standard practice) nor do they have access to information from the investigative team. This means that neither I, nor Chief McAlpine, have access either. I have expressed very clearly to DA Barton that our community wants information shared absolutely as soon as possible. He understands but also stated that he must balance that with the need to conduct a thorough and objective investigation. To protect and serve all who live,play and work in Tigard. { �w 4:30 pm • Event Briefing Takes place at the Department • Rules of Engagement covered • Event Objectives Clarified • Assignments Made • Equipment Issued • Expectations for staff to be on assignment at 5:00 pm • District Attorney Called and Consulted • Mobile Field Force staff begin to arrive To protect and serve all who live,play and work in Tigard. `4,pERsyon* haw pOLtCE �� - -- - - --- - - - - - - - - - - - - — - - - - - — 0 5:07 pm \cJ News Release from Tigard Police: Tigard Police Department can confirm that Tigard Police Officers responded to a reported domestic disturbance at an apartment complex near the intersection of SW Hall Blvd. and SW Bonita Rd. at approximately 4:04 p.m. Upon further investigation, Tigggrd-Police Officers attempted to arrest the suspect, Jacob Ryan McDuff, age 26, for domestic violence. Officers confronted Mr. McDuff in his vehicle to effectuate their arrest and discovered that he was armed with a knife. Mr. McDuff refused to surrender to police, and during the struggle to arrest Mr. McDuff, a Tigard Police Officer shot and killed Mr. McDuff. This officer involved shooting remains under investigation by the Washington County Major Crimes Team and additional details will be released when they become available. Domestic violence calls are among the most dangerous calls a law enforcement officer can respond to. In Oregon, more than 37% of women and 33% of men experience intimate partner physical violence in their lifetimes, according to the National Coalition Against Domestic Violence.Nationally nearly .';)_people per minute are physically abused by an intimate partner. If you need emergency help, call the Washington County Domestic Violence Resource Center(DVRC) 24-hour CRISIS HOTLINE at 503-469-8620. If you are in immediate danger, call 9-1-1. The Washington County Major Crimes Team(MCT) is a multiagency investigative team led by the Washington County District Attorney's Office and is activated for critical incidents, such as homicides and officer involved shootings. In the case of an officer involved shooting, the MCT will lead the investigation into the circumstances surrounding the shooting and acts independently from the police agency that employs the involved officer(s). Upon a complete and independent investigation, the MCT determines whether there is sufficient evidence to bring criminal charges against the involved officer(s). Attitude • Leadership • Integrity • Service • Teamwork �poLrcE=: ' ' 5:33 pm • Command Post (CP) notified of Air Unit availability for event • 2 Squads of Mobile Field Force (MFF) arrived • Liaisons in place for Incident Commander (IC) to receive and relay info • MFF leadership receives briefing from IC • Rules of Engagement clarified • Specific Contingencies relayed • IC receives capabilities and basic plans from MFF leadership To protect and serve all who live,play and work in Tigard. 4,t11:K.ti 7l ICt Assembly of Subjects in Downtown Area (Main/Scoffins) • 7:00 pm — No one observed • 7: 15 pm — Subjects arriving in downtown, assembling in a parking lot • 7:31 pm — Subjects believed to be scouting the City Hall Campus • Vehicles • On foot • 7:33 pm — Group size growing to — 30 people, joining previous group • 7:35 PM — Group reported to be 30-40, dressed in black and masked up, acting peacefully and no signs observed Attitude • Leadership • Integrity • Service • Teamwork `4 AAERSy1n* - t"-: 0 '2` Group d 'G STIGARD ^� 'cE#TEAt I• i sy w } IL-� .0 4. �E # i f I NO LIJI- - _ JP' . .. . . r 4 ' ' y r Attitude • Leadership • Integrity • Service • Teamwork 7:48 pm — 8:00 pm • Reports of many vehicles arriving • One vehicle appears to be moving to and from the parking lot across SW Main Street • Transporting items from parking lot to assembled group • Multiple cars arriving and beginning to park along SW Main Street • Crowd growing by "2-3" people at a time • Believed scouting along SW Main Street and City Campus observed To protect and serve all who live,play and work in Tigard. i 4oLrCE 1,\ ' Timeline continued f�' • 8:02 pm — Cars and some motorcycles beginning to leave assembled people on foot • 8: 12 pm — Vehicle movements observed and recorded • 8: 17 pm — Loud Firework goes off • 8:27 pm - Crowd now approximated at around 100 people on foot • Begin moving southbound on SW Main Street from SW Scoffins Street • 8:28 pm — First observation of Unlawful Acts (Motorcycles Blocking Roads) To protect and serve all who live,play and work in Tigard. i 4oLrCE ,�' Timeline Continued f�',n ouRn /`Y • 8:28 pm — Crowd parts to allow a TriMet Bus to go through • Motorcycles acting as escort to foot traffic continuing south • 8:33 pm — Crowd moving together and reported to be walking tight • 8:34 pm — First sign of Graffiti as subjects arrive near SW Burnham • Tagging of a window • 8:34 pm — Incident Commander determines Unlawful Assembly To protect and serve all who live,play and work in Tigard. i4oLrCE it • Timeline Continued _ ncren /� • 8:35 pm - Group of— 100 staying together and continuing east on SW Burnham towards the City of Tigard campus from SW Ash • Followed by cars • Preceded by motorcycles • 8:40 pm — Group arriving at the Campus • Blocking off SW Burnham • 8:45 pm — Group proceed directly to the central circle of the campus • Actively spray painting building • Pounding on windows • Lasers being shot at cameras • Fireworks Attitude • Leadership • Integrity • Service • Teamwork `4,AERS.ropi. �aw pOLtCE ^, _ • 10\ Crowd size as the arrive at Campus TIGARD ^� �L'cL TE2��o ./ y . Ilk 14 t • _.. ilit et - . , . OR Attitude • Leadership • Integrity • Service • Teamwork `4 ApERsyon* rw 0 `?MICR �' Graffiti along path and Equipment RG, ax 0 'cE#TWA • \ II ''.. ic _ eitil4 IIIII. • r r I 1 4001 ' \ . of 7 f t • - �•.... J a ilk . 1 i i a 1 offI • .;.1. I ... , • 4 1-4: _ . ...... ...... Attitude • Leadership • Integrity • Service • Teamwork i 4oLrCE it '; '; Timeline Continued — Preceding the Declaration of Riot • 8:45 pm — Umbrellas coming out by some • 8:46 pm — Front doors to the Police Department shattered • Multiple glass breakages • Overt attempts to shatter multiple windows • Graffiti being actively done • Crowd believed to be reading for entry into PD Lobby • 8:46 pm — MFF deployed (both squads) • 8:46 pm — All strike teams deploy / show lights / sirens along side routes etc. • Announcements Attitude • Leadership • Integrity • Service • Teamwork View of Subject at City Hall Door \. * ,....„... ic,*TEAW." .., • MI „„•,.:-.•,,••• go) • , - F g. „...-- di _ • 0 - . _ jr- '1F1%:-w•-•:-'-'5_ i mb • . i 7 - 11.1111117.: .5 A, 10 _.s. . . — 7 v. , - . .. , ..,... J •------ - -'• t _......--- -.....i . . . - • 1011.--'.--;/--- i "_..... \ - i- PP' ---",---- 0 • 1/1,, . - - , . . , _,--- _ ..* -- ...--- . , . -- , _--- , .- .. - _• Attitude • Leadership • Integrity • Service • Teamwork .,`4 NAERSy0n* r Yo�.rCE -H Police Lobby0 S TIGARD. ,k171% GR �c�#7GA4p I' . Ilk il ix i III 4 C.411c4t ....'II leill • 4411:17 ,..,... / . *I:°kill. b 11 1 /di/otil) '.."......- J1 * -"Y. Si Ifs J `' To protect and serve all who live,play and work in Tigard. /POLICE POLICE : haw � H: 0 5 Spray painting security cameras TIGARD I ct` 0,i —*- '‘.. .' 1."'"111.\.6' ,.,, . ::..- -,,, _ __,' . ..= Iiii. e t t • me 1.. ____ , i 1: , .. City Hall Entry Doors 08:46:25.458 PM 1!7/2021 Attitude • Leadership • Integrity . Service • Teamwork i 4oLrCE it Riot Declared (timeline compressed) • 8:46 - Declaration of Riot advised by Public Address and Bull Horn • Given Audibly / Before the contact of any subject with PD • 8:53 — Crowd departed at full run • 8:57 — Crowd rounding onto to SW Main Street • Graffiti being observed • One subject taken into custody on the campus site Attitude • Leadership • Integrity • Service • Teamwork -4, City Hall and PD Lobby t., 4 \•tt, 0/t .,;-.' ,Pp. 40 \\\..„....... '1C-6'*TENIA I -- --- -, . POLICE ' . ' IIAPARTmENT 1 , ._.1 , ., 'I•-7,-.4a. ,k4i , , . 1., . i t410- 1 , , ., r I '. • 47.e. • .... , .I i..[.=.: .. ...i ,• ru• 7 .r. ' 4- 1.: ': fir 1 1. .1.. ••• ''' ... -11- .7- i •. • • , ."r' . ,-- -- 11_ •.!'\," --Will. ._ .4 . i A i . 11 . II ',=;71' ___------- 41111 iiimorror:-;,-:.- I --- ' - , ''llpe--- 1 '-'- . ' 4'• - ,''1 -NI Ali I - a 1111P1161:: 1('' - .- I-. - -- --Vv . , ._ . _. . ... . . _ ..., Attitude • Leadership • Integrity • Service • Teamwork Timeline post Declaration of Riot • 9:04 pm — Crowd randomly tagging businesses • 9: 10 pm — Multiple reports of "shots heard" around SW Commercial and SW Main street • Subjects crossing to vehicle parked along SW Main Street and up to SW Scoffins • 9: 15 pm — Small clusters appear to all be moving in various directions, no cohesion to group at this time • 9: 16 pm — Reports received that group may be planning another pass • Observations continued Attitude • Leadership • Integrity • Service • Teamwork yf 0; Timeline conclusion • 9:21 pm — Most of group cleared out • Vehicle traffic minimal, motorcycles departing • Assessment and collection of evidence commences • 9:31 pm — Reports a gathering 20-30 subjects at Edgewood Manor Apartments (scene of a Vigil) • 9:34 pm — Active graffiti reported at SW Hall and SW Bonita • 9:34 pm — 10:40 pm Groups observed in various locations, departing • 11 :00 pm — IC closes CP Attitude • Leadership • Integrity • Service • Teamwork �`�,DERS,yfn* �qw Yo�r�E f� Next —Steps Investigations Commander g Cdr. James McDonald • Call Tip line 503-718-COPS (2677) • Email tips@tigard-or.gov Attitude • Leadership • Integrity • Service • Teamwork ripLic;) Wrap andReview — Chief McAlpine ''' e,.°:.?" A complete After-Action Review will occur • We are compiling damage assessment and working with the DA • Appreciative of our partners Attitude • Leadership • Integrity • Service • Teamwork