07/13/2020 - Minutes 41 City of Tigard
Park & Recreation Advisory Board Minutes
The purpose ofthe Park and Recreation AdvisoryBoard is to advise and
advocate forparkand recreation opportunities foragrowing Tigard.
MEETING DATE: July 13, 2020 7:00 PM
MEETING LOCATION: Online/Virtual— Board and Staff
Public - Listen in on the meeting with this phone number and PIN:
Phone: 971-256-0577 PIN: 13125#
Members: Present
Ben Holmes No
Wayne Gross Yes
Claudia Ciobanu Yes
Tristan Irvin Yes
Ellen Seminara Yes
Scott Winkels Yes
Sean Ernes No
Other:
Darlene Dick Yes Alternate
Natalie Newgard Yes Alternate
Heidi Lueb Yes Council Liaison
City of Tigard Staff Present:
Martin McKnight Interim Public Works Division Manager
Chad Morrow Interim Parks Supervisor
Kimberly Cederholm Recreation Coordinator
Kaitlyn McKinney Recorder / Rec Program Specialist
Marty Wine City Manager
Brian Rager Public Works Director
Rob Murchison Assistant Public Works Director
Joe Barrett Business Manager
Carla Staedter Engineering Project Coordinator
Audience: Kevin Robinson
PARK & RECREATION ADVISORY BOARD MINUTES —July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 1 ofg
1. Call to Order and Roll Call
The meeting was called to order at 7:02 pm by Wayne Gross.
2. Approval of Minutes:June
Wayne Gross moved to approve the June 8, 2020 meeting minutes. Claudia Ciobanu seconded the
motion. The minutes were approved by a vote of the board members present with Wayne Gross,
Claudia Ciobanu, Tristan Irvin, Scott Winkles, Natalie Newgard, Darlene Dick and Ellen Seminara
voting yes, Sean Ernes and Ben Holmes were not present at the time of the vote.
3. Comments from the Audience
Kevin Robinson from Tigard Little League expressed the following concerns:
• The City of Tigard lacks vision and leadership when it comes to Parks & Recreation.
• Concerned that Tigard doesn't realize the opportunity in front of them and are behind when it
comes to neighboring communities.
Focusing on these concerns, Kevin Robinson proposed the following:
• Tigard needs to find a new way of operating when it comes to Parks & Rec if they want to be
successful.
• There needs to be an entity that focuses on Recreation facility growth and management that is
willing to partner with Tigard based community organizations, such as Tigard Little League and
South Side Soccer. This will better serve the citizens of Tigard.
• Upper management in the City of Tigard needs to provide the community with a vision of the
future of Pars & Rec.
• Relationships between the City, School District and Stake Holders need to improve.
4. Chair and Vice Chair Elections
For the position of Vice Chair, Ellen Seminara was nominated. This position was approved by a
unanimous vote by PRAB Members present including, Wayne Gross, Claudia Ciobanu, Tristan Irvin,
Scott Winkles, Natalie Newgard, Darlene Dick and Ellen Seminara.
For the position of Chairman, Wayne Gross was nominated. This position was approved by a
unanimous vote by PRAB Members present including, Wayne Gross, Claudia Ciobanu, Tristan Irvin,
Scott Winkles, Natalie Newgard, Darlene Dick and Ellen Seminara.
PARK & RECREATION ADVISORY BOARD MINUTES —July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 2 of5
5. Recreation Discussion
A discussion with City Manager, Marty Wine, regarding the supervision of Parks and Recreation
by the Public Works Department.
Wayne Gross provided a brief background:
• In the past couple years, PRAB has had some concerns with P&R being under the PW
umbrella. PRAB is also concerned with the reasons behind Kimberly's resignation from the
City of Tigard. PRAB believes the staff turnover is symptomatic of a bigger issue. It is also
thought that the enthusiasm of Recreation in PW has been diminished.
• PRAB recognized Martin McKnight's hard work and his successes while interim.
Wayne Gross proposed the question, what steps can be taken in the short term to support P&R while
they are under PW?
Marty Wine, City Manager, spoke on this issue:
• Marty Wine expressed that she hears the concerns of PRAB and plans to continue to listen and
understand the continuing concerns.
• Marty Wine has condensed the concerns into different categories: personnel, program growth,
organization and resources.
• Marty Wine has a scheduled meeting with Kimberly before she leaves to better understand the
concerns within the Recreation Department.
• Marty Wine expressed that she is hesitant to take a department of two people and move it into
its own division.
• One large step to resolve departmental organization is through the Parks System Master Plan.
This will help set a vision for the next five years.
Brian Rager, PW Director, spoke on his issue:
• Recruitment status for P&R Manager - COVID delayed this process, Rob has plans for Parks
& Rec Manager advertisement to go out this week/next week.
• PW wants to hire P&R Manager before Recreation Coordinator—will start recruiting
coordinator after P&R manager hiring gets started.
• In order to better support P&R— Kaitlyn will step up and fill in the Recreation Coordinator
position for the time being. PW staff will support her in what she needs to keep the program
moving forward.
• When Rec was created 5 years ago, it was not defined to be a robust program from the start.
MIG designed Rec to start small and grow from there. Fiscal `21 is year five for Recreation. At
this time, we want to answer, how should the department look like in the next 5-years? P&R
has the funding to successfully research this topic.
PARK & RECREATION ADVISORY BOARD MINUTES —July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 3 of5
• When Kimberly resigned, she shared that she hasn't felt supported. In order to improve
support of the Recreation Department, Brian Rager has stated that he needs to commit some
more emotional support to the Recreation Department. He will improve expressing his
appreciation and values of the department.
Wayne Gross made the following suggestions:
• On future requirements for Parks & Rec jobs, add partnering with the Tigard School District.
• City should have first right (after school related programs) to use school facilities.
6. COVID Update
Acting Parks and Rec. Manager, Martin McKnight gave an overview of how the pandemic has
affected operations.
Updates:
• Tigard is still in Phase 1
• Following OHA guidance —changes frequently
• Closed: parks, basketball courts, shelter reservations
• Sports camps/clinics are occurring at the moment (falls under Phase 1 guidance)
7. Recreation Update
Kimberly Cederholm gave the following updates:
• First week of Day Camp was two weeks ago. Very successful week of camps. Children had
a lot of fun playing games, creating crafts and canoeing.
• Kaitlyn Leaf is looking forward to managing the rest of the Summer Camps.
0 2 Mini Camps
0 3 Day Camps
8. Park Updates
Chad Morrow gave the following updates:
• Seasonal Staff are hired
• Potso Parking lot has been completed
PARK & RECREATION ADVISORY BOARD MINUTES —July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 4 of5
9. Non-Agenda Items
Discussion of August meeting:
• Wayne Gross — Suggested to cancel the August PRAB meeting.
• Martin McKnight will write up an update to provide PRAB in August
10. Executive Session
No executive session was held.
11. Adjourn Next
The meeting was adjourned at 8:51 pm
Meeting:
August 10 meeting cancelled.
PARK & RECREATION ADVISORY BOARD MINUTES —July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 5of5
PARK & RECREATION ADVISORY BOARD MINUTES -July 13, 2020
City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 1 503-639-4171 1 www.tigard-or.gov I Page 6of5