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City Council Minutes - 06/23/2020 City of Tigard ° City Council Business Meeting Minutes June 23, 2020 Q lE---�9 STUDY SESSION A. Executive Session: Mayor Snider read the following citation: The Tigard City Council will go into Executive Session to discuss labor negotiations, under ORS 192.660(2) (d). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. The Executive Session ended at 7:08 p.m. B. Council Liaison Reports Councilor Newton said she attended the annual budget meeting for the Metropolitan Area Communications Commission. Tigard Youth Advisory Council will hold elections next week to replace president Emilio Calderon as he has been selected to be the City Council Youth Councilor. Councilors Lueb and Newton participated in a Black Lives Matter match. Councilor Lueb said the Water Advisory Board discussed a potential water rate study and the City Council will be receiving feedback and recommendations. The Library is working on how to slowly reopen and staff is working on an innovative system to get the book holds out. Councilor Anderson said the Planning Commission met and received an update on the Washington Square Plan. There was an annexation passed located on Bull Mountain Road near Roshak Road. There may be a development of 11-13 units with no known opposition. Mayor Snider said the Metropolitan Mayors Consortium is meeting to prepare for the special legislative session in order to be engaged and prioritize advocacy on public safety and racial justice looking by through a police and law enforcement lens. He participated in a Black Lives Matter event last Friday evening at the King City/Tigard border with Mayor Gibson and said it was interesting to be at a busy intersection. Of people passing by, 90 percent were supportive. Mayor Snider said a structured plan is needed so he wants to take what he's heard from the community, staff, council and the city manager and come up with a proposed path forward regarding racial equity and policing. TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14 1. BUSINESS MEETING. IQ A. At 7:31 p.m. Mayor Snider called the City Council and Local Contract Review Board meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ C. Mayor Snider asked everyone to mute their mics and join him in the Pledge of Allegiance. A flag was projected on the screen. D. Mayor Snider called to Council and staff for Non-Agenda Items. There were none. 2. PUBLIC COMMENT Mayor Snider stated that written public comments were due by 4:30 p.m. Call in questions will be taken for agenda items No 6. —Public Hearing on Adoption of the Budget and No. 8— Legislative Public Hearing on Amending Tigard Municipal Code Chapter 2.46, by calling 503- 966-4101 between 7:30 p.m. and the end of public testimony period during each public hearing. A. Follow up to previous public comment—None B. There were no written public comments. 3. CONSENT AGENDA A. APPROVE CITY COUNCIL MINUTES: • April 7, 2020 • April 21, 2020 • May 5, 2020 • May 12, 2020 Councilor Newton noted a few corrections in the April 21 minutes and City Recorder Krager confirmed that the changes had been made. Councilor Newton moved to approve the Consent Agenda. Councilor Lueb seconded the motion. TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14 City Recorder Krager conducted a roll call vote. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 4. AWARD PRIZE TO 2020 IF I WERE MAYOR STUDENT CONTEST WINNER Mayor Snider introduced this agenda item. A slide was projected of the winning poster.The 2020 If I Were Mayor student contest winner for Tigard is Maeve Keast, a fifth-grade student at Templeton Elementary.Ms. Keast participated in the meeting remotely. Mayor Snider offered congratulations and requested that City Manager Wine make sure her prize and a City of Tigard pin are mailed to her. He said he was excited that Tigard will be well represented at Salem with her artwork in the statewide competition. 5. RECEIVE LEGISLATIVE SESSION SUMMARY FROM REPRESENTATIVE DOHERTY Representative Doherty participated remotely and gave a summary of the 2020 session and information about a special session starting tomorrow. She said in February they began a 35-day session and there were about 250 pieces of legislation,including funding for rural schools in Eastern Oregon and the Border Commission.Two weeks into the session, her Republican colleagues left due to an ongoing dispute over a cap and trade program. In 2019 it was the Republican Senate that walked out and this year it was both the House and Senate Republican members. She said Oregon is unusual in that there must be two-thirds of members present for a quorum. Of those 250 bills, only 3 were passed so it was not a productive session. One was to get the City of Damascus out of the North Clackamas Park and Recreation District, another was HB 4140 which outlines protocols for students that have concussions in the classroom, and the third bill raised the price of cultural trust license plates. Governor Brown called a special session which begins June 24 at 8:00 a.m. She sent Council a list of priorities they will be considering,including police accountability. Some of these bills had already passed by the Senate last year and were on their way to the House,including some on use of force and disciplining of officers. She said they want to continue talking with stakeholders because they want statewide policies that are workable and that both sides can meet on. She encouraged citizens to go online to the Oregon Legislative Information System (OLIS), and select the 2019-20 Interim Session to view every bill, summary and joint committee meeting calendar. A list of Policy Proposals for Special Session#1 was emailed to Council today and she asked them to let her know of any questions about bill specifics. Mayor Snider said the city received hundreds of pieces of information, concerns, and ideas regarding racism and policing issues and he anticipated she would be getting some direct advocacy on a number of these topics or even TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 ideas that aren't on the list but should be considered. Representative Doherty said a lot of the things on the list are things Tigard is already doing. Mayor Snider asked if legislation would be introduced to commute sentences or release those incarcerated for activities with marijuana that are no longer illegal. Representative Doherty said it was her understanding that lot of those sentences have already been commuted. There were two expenditures of interest to Tigard from the Ways and Means Committee. They were going to fund $1 million for a Pacific Highway study and $250,000 to finish the Broadway Rose Theater project. All pending bills died after the walkout. Representative Doherty said several Executive Orders dealing with eviction moratoriums, foreclosures, and other COVID-19 related items need to be extended or have some issues that must be handled during the special session. Council Discussion and Consideration: Resolution No. 20-35 Mayor Snider announced that the Tigard City Council had a resolution of appreciation for her service to the citizens of Tigard. This is her last year of service and she has not chosen to run for another term in office. He read highlights of the resolution,noting that she served in the Legislature for 11 years. He said she was unique in that she doesn't just talk the talk; she is an active advocate for education, and he has seen her many times serving food in the elementary school cafeteria. Councilor Newton moved to approve Resolution No. 20-35. Councilor Anderson seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 20-35 -A RESOLUTION THANKING MARGARET DOHERTY FOR 11 YEARS OF SERVICE AS STATE REPRESENTATIVE FOR THE CITY OF TIGARD AND RESIDENTS FROM OREGON HOUSE DISTRICT 35. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Newton said as a city staff person she worked with Representative Doherty and learned a lot from her. When she and Mayor Cook and went to Salem to talk about funding for the Hunziker Core Project she made them sell it to her and then worked hard to sell it to others. She worked with kids from Peer Court at the Library and held them to high expectations. Councilor Newton said Representative Doherty is a true advocate.for Tigard and she learned from her the value of hanging in there and working hard for something you believe in. She added that she appreciated Representative Doherty's Town Halls and her straightforward and honest responses to citizen questions. TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 Councilor Lueb said she was new to the community and found Representative Doherty to be very welcoming and a shining example of what leaders in this community are. She thanked her for all the work and advocacy she has done for Tigard. Council President Goodhouse echoed appreciation for Representative Doherty and said people may not know about a lot of her work on behalf of Tigard such as working on the police services levy and helping out at events. Mayor Snider added for the audience that she also served on the city's Planning Commission and the Mayor's Blue-Ribbon Task Force. Councilor Anderson said it was nice to have someone from Tigard at the state level who understands the city and could help things along when needed. Representative Doherty Sthanked everyone for their comments and said she appreciates all the work the Council does. 6. INFORMATIONAL PUBLIC HEARING: ADOPTION OF THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED A. Mayor Snider opened the public hearing. B. Hearing Procedures —Mayor Snider announced that anyone may offer testimony. Written comments were due at 4:30 p.m. and those wishing to testify via phone can call 503-966- 4101 and be put in the queue. Mayor Snider noted that public comments had been emailed to Council and at Councilor Newton's request he summarized the three written public comments. Topics were adding police body cameras to the budget, a suggestion that the budget address systemic racism and police brutality, and a third comment about divesting police departments,including school resource officers, and investing in community solutions for food instability,housing instability,mental health professionals and affordable housing. C. Finance and Information Services Director LaFrance and Sr.Management Analyst Kang presented this item and had a slide presentation. Director LaFrance said this is a continuation of the hearing from June 16,2020 where Council considered the budget as approved by the Budget Committee and agreed to move forward with three technical adjustments suggested by staff. One of the adjustments triggered the need to continue the budget hearing until tonight in order to meet budget law and notice this change to the budget. A synopsis of the three adjustments follows: (1) Cost of living increases for SEN and non-represented employees (The police union is currently in negotiations and COLA is not included in this budget; (2) Community Event grant amounts were moved forward to FY 21-22 due to events being cancelled because of COVID-19; and (3) Creation of the special Police Levy Fund.This is a zero-net change which simply moves expenditures and revenues associated with the levy from the General Fund into a new Police Levy Fund. Staff has published a form on the website listing the changes and a memo from Director LaFrance explains the three changes, Oregon budget law and the need for the continuation. They also posted a table summarizing the budget as approved, the two technical adjustments and recommended adopted budget. He said staff recommends adoption of the budget. TIGARD CITY COUNCIL MEETING MINUTES—June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 14 D. Public Testimony—Mayor Snider referred to the public testimony he summarized earlier. There was no phone-in testimony. Mayor Snider noted new Youth Councilor Calderon was present remotely and as his term did not start until July,he could be considered a member of the public. He asked if he had any comments. Emilio Calderon responded that Council should investigate the possibility of purchasing body cameras for police, especially given recent events and the public desire for accountability. E. Response to testimony by staff. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Resolution No. 20-36 Councilor Lueb asked staff about police body cameras and the estimated cost. City Manager Wine said that it was still in process and she hoped it would come before Council soon. She said staff is also exploring federal grants and other funding sources. Councilor Lueb said she understood the need to adopt a budget by July but wanted people to know that robust conversations were still happening with the community and Council has committed to having continued budget discussions and making changes throughout the year. Mayor Snider suggested Council should direct staff to set a plan to implement body cameras in the first quarter supplemental budget. Council supported moving forward on this. Council President Goodhouse moved to approve Resolution No. 20-36. Councilor Anderson seconded the motion. Councilor Newton concurred with Councilor Lueb's comments and reminded the community that the city has heard from many people on these important issues and they are being listened to. Council wants to move forward and fund changes the community desires. They committed to a half-day session in October to discuss things they might want to fund after listening to more community input. Council President Goodhouse added that it helps the city run better when citizens are involved in the budget and understand and have a say about where the money goes. Councilor Anderson said the Finance Department did a good job on the budget and he supported it. i City Recorder Krager read the number and title of the resolution and conducted a roll call vote. Resolution No. 20-36 -A RESOLUTION OF THE CITY OF TIGARD j ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060(2) FOR FISCAL YEAR 2021 TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Mayor Snider announced the motion passed unanimously. He thanked staff on behalf of the Council and citizens of Tigard. He acknowledged that the Budget Committee has more work coming up in the first half of the fiscal year than normal. 7. CONSIDER RESOLUTION OF SUPPORT FOR TRANSPORTATION GROWTH MANAGEMENT (TGM) GRANT Economic Development Coordinator Bemis gave the staff report. A Transportation and Growth Management(TGM) planning grant from Department of Land Conservation and Development (DLCD) and Oregon Department of Transportation (ODOT) could fund integrated land use planning in downtown Tigard. A slide was shown of the extent of the study area. TGM planning grants are offered annually to jurisdictions for integrated land use and transportation planning. Community Development Department staff are seeking to apply for up to $250,000 in grant funding through this program to plan for the following. • Amendments to the Mixed-use Central Business District's zoning and development standards. • Explore rezoning industrial land adjacent to the proposed Hall Boulevard light rail station to accommodate transit-oriented development that could potentially be catalyzed by the arrival of light rail. • Develop a multi-modal corridor plan for Hall Boulevard and evaluate tools to shift trips from single occupancy vehicles to walking, cycling and transit trips within downtown Tigard. Economic Development Coordinator Bemis said staff recommends approval of the submittal of an application for a 2020 TGM Planning Grant. Councilor Newton asked if matching funds were required. Mr. Bemis said there is a 12-percent minimum match. Councilor Lueb moved to approve Resolution No. 20-37 and Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the resolution and conducted a roll call vote.The motion passes unanimously. Resolution No. 20-37 -A RESOLUTION OF SUPPORT FOR A TRANSPORTATION AND GROWTH MANAGEMENT PLANNING GRANT FROM THE DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT AND OREGON DEPARTMENT OF TRANSPORTATION TO CONDUCT INTEGRATED LAND USE AND TRANSPORTATION I TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14 PLANNING IN SUPPORT OF THE STRATEGIC PLAN, CITY CENTER URBAN RENEWAL PLAN,AND TRANSPORTATION SYSTEM PLAN Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 8. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 2.46 REGARDING THE LOCAL CONTRACT REVIEW j BOARD A. Mayor Snider opened the public hearing. B. Mayor Snider announced that written comments were due by 4:30 p.m. this afternoon and those wishing to testify via phone can call 503-966-4101 and be put in the queue. No written or phone-in comments were received. C. City Attorney Rihala gave the staff report. She said the proposed changes to TMC 2.46 fit into two categories. One is deleting sections that duplicate state law and the other is moving a significant amount of the content from the TMC to the City's Public Contracting Rules.There are other small housekeeping changes.The definitions in 2.46.020 are largely covered by local contracting code, and many provisions in 2.46.060 through 22.46.090 are already addressed through public meeting laws. Generally, redundant sections between the code and state law should be avoided because it enables the city to be more flexible when the state law changes.An example is with the COVID- 19 emergency where the Governor's Executive Order said cities were not obligated to hold in-person meetings,but our contracting code requires in-person LCRB meetings or providing a place at the city for people to testify in person, both which would be against Governor Brown's Executive Order. The second set of changes is to remove the more detailed contracting rules and put them into the City's PCRs. This allows for more flexibility because they can be adopted by resolution instead of ordinance. This is consistent with other local governments. City Attorney Rihala noted that the content is still there;it is just removed from the ordinance and placed in the PCRs. D. Public Testimony—There was no written or phone-in public testimony. E. Response to Public Testimony by staff.—None F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 20-06 Council President Goodhouse moved to approve Ordinance No. 20-06. Councilor Newton seconded the motion. Mayor Snider asked City Recorder Krager to read the number and title of the ordinance and conduct a roll call vote. Mayor Snider announced that the motion to adopt Ordinance No. 20-06 passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard j 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 I Ordinance No. 20-06: AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 2.46 REGARDING THE LOCAL CONTRACT REVIEW BOARD Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Mayor Snider announced that the City Council would convene as the Local Contract Review Board for the next agenda item. 9. LOCAL CONTRACT REVIEW BOARD - CONSIDER REVISIONS TO THE CITY'S PUBLIC CONTRACTING RULES Contracts and Purchasing Manager Moody gave the staff report. She said as described by City Attorney Rihala in the previous agenda item,moving contracting regulations from the Tigard Municipal Code to the Public Contracting Rules (PCRs) makes sense. In addition, staff is requesting an increase in the delegated contract authority limit for the city manager to $250,000. The current$100,000 level has been in place since 2011. Contracts up to $250,000 in the current contracting environment can be considered relatively small. This will also allow us to get contracts approved sooner and get projects underway more quickly.Another mayor change is adding a process for alternative delivery of methods of construction.This is timely as we have major projects coming forward such as the Cach Reservoir. Staff recommends the LCRB approve the resolution. LCRB Member Newton asked about the increase in the city manager's signature authority and whether it was recommended to make it easier to move quickly on contracts. Ms.Moody said any major project will be over $250,000 and that would come before the LCRB for review and approval. She noted that the agenda item summary mentioned how larger cities handled this and asked what the limits for jurisdictions near Tigard are. Contracts and Purchasing Manager Moody j said Lake Oswego's amount that must go to LCRB was $250,000,Tualatin is $150,000,Tigard- Tualatin School District is at$150,000 and Beaverton is at$100,000 after which they must go to the LCRB. LCRB Member Goodhouse moved to approve LCRB Resolution No. 20-01. LCRB Member Anderson seconded the motion. City Recorder Krager read the number and title of the j resolution. LCRB Chair Snider asked for a roll call vote and the motion passed unanimously. Yes No LCRB Member Anderson ✓ Mayor Snider ✓ LCRB Member Goodhouse ✓ LCRB Member Newton ✓ LCRB Member Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14 Chair Snider announced that they will reconvene as the Tigard City Council for the remainder of the meeting. 10. CONSIDER RESOLUTION EXTENDING THE EMERGENCY DECLARATION City Attorney Rihala gave the staff report on this agenda item. She said it is identical to the past two emergency declarations with one exception. Considering recently adopted changes regarding the city's contracting processes there is no longer a need to delegate all contracts to the city manager, so the practice of routing large contracts to Council will return. This emergency declaration will expire at 12 p.m. on July 31,2020. Council President Goodhouse moved to approve Resolution No. 20-38. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 20-38 -A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY DECLARATION RELATED TO COVID-19 Mayor Snider asked City Recorder Krager to conduct a roll call voter and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 11. RECEIVE BRIEFING ON TIGARD STREETS FOR PEOPLE PROGRAM I The staff report for this agenda item was co-presented by Economic Development Manager Purdy and Senior Transportation Planner Roth.A slide show introduced the Tigard Streets for People pilot project,which will be led by the Community Development Department with support and teamwork from across the city. Since the State of Oregon issued stay-at-home orders in March,Tigard has seen a significant reduction in auto traffic and a significant increase in the number of residents walking and bicycling on city streets to stay active and healthy. The Streets for People program promotes walkability and provides access to trails, activates neighborhoods and supports safer reopening opportunities for businesses by allowing the use of public space and right-of-way while keeping customers safe through social distancing. Senior Transportation Planner Roth said other cities are doing this already and staff modeled this after Portland's program,which has been implemented on 80 miles of neighborhood greenway TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 streets. Staff introduced this concept to the Tigard Transportation Advisory Committee (TTAC) at their June 3 meeting and they unanimously advised staff to proceed with a pilot project.The pilot project is focused on connecting the missing segment of the Fanno Creek Trail requiring on-street travel on Grant Avenue and Johnson Street and the nearby Pathfinder Trail. Temporary traffic calming measures will be utilized on Grant Avenue,Johnson Street,Brookside Avenue and 106th Avenue to support safe and healthy neighborhood access to Tigard's Fanno Creek regional trail system. These measures are designed to encourage drivers to use extra caution on streets typically used by Tigard residents to travel on foot or by bike to and from the Fanno Creek Trail. Streets would receive signage noting local access only and additional safety signage. There will be a robust public engagement campaign to promote safe physical distancing on the pilot project streets,gather feedback from neighborhood residents and if publicly supported, develop recommendations for potential expansion of the Streets for People program to other locations in Tigard. Evaluation of the project will take place in July. Economic Development Manager Purdy discussed the zero-fee right-of-way access for some businesses to expand into the right of way while helping customers follow social distancing rules. He showed a slide of an open street cafe at Bridgeport Village. He said the proposed strategic plan and vision focuses on equity and access and he knows this is in fact a project that implements the strategic vision. Council President Goodhouse is the liaison for TTAC and said they loved the idea. He said he would like to see some way to have neighborhood markets, so neighbors have a place to buy daily groceries or places people want to walk to. He appreciates staff looking outside the box. Councilor Newton lives on SW 106 'Drive and there is not a lot of traffic to deter which is why so many people walk there. She commented that in comparison, Grant Street seems unsafe. She suggested reminding people to move their garbage cans in from the street. Councilor Anderson said this was a great idea with minimal cost and he was in favor of it. Councilor Lueb said she was excited to see the potential for use of this program across the city. Mayor Snider said he looked forward to seeing the results of the pilot program. 12. DISCUSS RACIAL JUSTICE AND CITY ACTION City Manager Wine said there is no agenda item summary for this discussion. She recapped that last week staff heard the Council's desire to have continued listening sessions. She shared some comments from the city's Leadership Team to get the conversation started. Actions staff have taken include launching a webpage with continually updated questions and answers related to police practices.A conversation will be held with Tigard-Tualatin School District on the future of school resource officers and this will include students and parents. The Leadership Team is having conversations about making change and creating an action plan to become an anti-racist organization.They are each naming what they need to do individually and collectively to make change.They acknowledge the first step to get work done as an TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 14 organization is to become aware of systemic racism. There must be an audit and examination of all city services for equity. The Leadership Team is making personal pledges and commitments and will be engaging with organizations like the Center for Equity and Inclusion for help with training. HR Director Bennett spoke about the ongoing work done in Human Resources.There is a diversity, equity and inclusion question in every recruitment, diversity of recruitments is currently being monitored and metrics will be established. They are also considering lived experience when I assessing job candidates. Finance and Information Services Director LaFrance reiterated the need to identify institutional racism within the organization so we can take action. One example is the city's contracting process. Construction contracts typically make up 20-33 percent of the city's budget, and we could ensure that we are awarding contracts to minority and women-owned businesses. All Requests for Proposals would have information on our demographics, an equity statement and examples of parmering with minority networks. Staff could research who is bidding on our contracts and who ultimately is awarded the contracts. There are places to make changes and these could be brought to Council and the Local Contract Review Board. Mayor Snider said Council is struggling with how to move forward with an action plan after receiving an unprecedented amount of feedback. He challenged the community to tell him how to do this but did not receive a lot of input on process. He would like to work with the city manager and police chief over the next few weeks on an initial framework for evaluation. He mentioned that the use of force continuum or Graham P. Cooper standard are past of a major issue after the situation in Atlanta. He asked how the city is approaching the concept of giving police a retreat or backing down option to de-escalate. Another core issue is mental health and homelessness,which are more neighborhood issues where police aren't necessarily needed. He asked, "Why send law enforcement to every one of these complaints." Councilor Lueb commented that having these topics for community discussion is important and we need to be specific about the questions. We should get some information on mental health resources, food insecurity or affordable housing and attach monetary value to see how we can invest in our community. She recommended a wide variety of discussion formats and as we move into Phase 2, consider outdoor in-person events. Councilor Anderson said it is a grand proposal that may take a lot of the Mayor's time. He asked who will compile and categorize this huge amount of information. City Manager Wine said what is being asked for will require staff resources. Council President Goodhouse liked the idea of more outreach and interacting with the community. An advantage is that people would get exposed to information that is new to them. He suggested looking at educational aspects about what institutional racism is. The redline presentation from National League of Cities shows how different communities were not loaned money to buy houses. People who haven't been exposed to others have no idea of what it is like. They just hear buzzwords but need some education about things that are still happening. We no longer have separate drinking fountains, etc. but racism is still present. He said the only way to tackle a problem is to understand the problem. He suggested meeting more than once a month. TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14 Councilor Newton is grateful that people are talking to Council and appreciates that the community is sharing their opinions on what they want to see around SROs and body cams. She is interested in sharing what we do but is also interested in finding out if the information we are providing is helpful. She said she was in favor of a very robust communication plan and looks forward to having as much face to face ongoing conversations as possible. Youth Councilor Calderon agreed with Councilor Newton and said Council is going out to ask the community what they want to do. He said he wants to see changes passed or something physical that we have done to show the community that we are committed. He gave the example of a form police officers would need to complete when using force. Mayor Snider responded that we need to be communicating about the changes already made by the Police Department such as putting the policy against chokeholds that Chief McAlpine just put into effect. Councilor Newton asked if there would be a plan in the next few weeks to begin outreach and City Manager Wine said there will be a joint dialog with Council and staff. Councilor Newton said there needed to be a significant outreach event and planning should begin on logistics now for an early-mid August event that can include a lot of people.Mayor Snider suggested inviting every person that has sent in feedback. 13. NON-AGENDA ITEMS - None 14. ADMINISTRATIVE REPORT City Manager Wine provided reports on several items. Washington County CARES funding is beginning to flow to cities and through Clean Water Services for utility assistance and revolving loan funds for businesses. All city departments are putting together their Phase 2 reopening plans and figuring out how to serve the public and keep employees safe. The Library is doing a trial run on Library material holds.The July 7 Council meeting will be held virtually but the July 14 meeting may be an in-person meeting.Ascension Drive engagement meetings have been held. The website is still under construction. Some concerns were raised about vending and serving alcohol at Rotary Plaza. There are no restrictions due to ODOT or if done within the rules Council approved. Community groups were notified about the permit process. The citywide report card continues to evolve, and staff are framing it around the refreshed strategic plan vision. Council President Goodhouse asked how many people get their utility bill electronically and were we missing half of the population because they get an electronic bill and won't get the report card insert. He asked if staff could have the report card pop up on the website for a few seconds every time someone accesses it. 15. EXECUTIVE SESSION -None TIGARD CITY COUNCIL MEETING MINUTES —June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14 16. ADJOURNMENT At 9:48 p.m. Council President Goodhouse moved for adjournment and Councilor Lueb seconded the motion. City Recorder Kragen conducted a roll call vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ -�� Carol A. Krager, City Recorcfer Attest: Jason B. Snider,Mayor Date: 4 TIGARD CITY COUNCIL MEETING MINUTES -June 23, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov � Page 14 of 14