Washington County ~ IG214003 ~ Relating To Towing And Abandoned/Parking Violation Recreational Vehicles Reimbursement Program DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D 20-1939
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD,OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
This Agreement is entered into by Washington County, a home-rule county and
political subdivision of the State of Oregon (hereinafter "County"), and the City of Tigard, a
municipal corporation of the State of Oregon (hereinafter "City"), collectively, "the parties,"
pursuant to the authority granted in ORS Chapter 190.
WHEREAS, the County has the power and authority through ORS Chapter 819, et seq.,
and its own Charter and ordinances to regulate towing of abandoned,parking violation or disabled
vehicles, including but not limited to hazards, within the county limits; and
WHEREAS, the Washington County Sheriffs Office ("WCSO") is duly authorized under
Oregon law to regulate the towing of vehicles, including,but not limited to motorhomes, boats or
trailers, through towing policies, such as Tow Policy (1401-ROI) and the Towing Procedures
Manual; and
WHEREAS, in 2018, the County estimates approximately 4-5 abandoned/parking
violation recreational vehicles, motorhomes,boats or trailers per month required disposal;
NOW, THEREFORE, pursuant to Washington County Ordinance Chapter 8.16 and
Oregon statute, including but not limited to ORS Chapter 819, et seq.,the City and the County
agree:
1. Recreational Vehicle defined. For the purposes of this Agreement, "recreational vehicle"
is defined as set forth in ORS 650.300(16).
2. , Abandoned/Parking Violation Vehicle Towing Services. For the term of this Agreement,
the City agrees to reimburse tow companies $500 for each abandoned/parking violation tow the
City ordered that meets the reimbursement criteria. See Exhibit 1,reimbursement form, attached
herein. Reimbursement shall be capped at a maximum number of tows per year,see Exhibit 2,
Annual Cap Chart, attached herein. City shall be responsible for self-tracking the number of tows
to meet the maximum annual cap and informing tow companies in the City tow area of that cap
so tow companies can request reimbursement accordingly.
3. Tow Manual. The City, including all law enforcement agencies ("LEA") under the City's
jurisdiction, will follow the Tow Manual, attached herein as Exhibit 3 ("Tow Manual"), available
online at: https://powerdms.com/public/WCOR/tree/documents/1679607 for all tows covered by
this Agreement. The Tow Manual is subject to amendment and change; County agrees to provide
updated or amended version to the City within seven(7)business days of formal approval to any
amendments in writing, including but not limited to posting any new amendments to the Tow
Manual online. The City further agrees to:
a. Follow and implement the Tow Manual's abandoned/parking violation tow
dispatching criteria,including ensuring each tow company in the LEA's tow area is rotated.
As required by the Tow Manual, tow companies are not allowed to pass on an
abandoned/parking violation tow.
Page 1 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
b. All LEA Deputies/Officers on scene must provide the tow desk with detailed
information about the tow, including but not limited to the exact physical location of the
vehicle to be towed, sufficient details of the vehicle to aid the tow company in locating the
vehicle, the reason for the tow and any information regarding conditions or circumstances
which might require special assistance or special equipment so the tow company can ensure
they have the correct equipment/truck needed for the tow.
C. All LEA's must follow the same vehicle release guidelines per the Tow Manual
and all towing polices, when a tow requires a vehicle release, as set forth in Exhibit 4
attached herein.
d. The Tow Coordinator will review and enforce violations of the Tow Manual and
all other towing policies by LEA or City. Repeated failures by a party to meet Tow Manual
requirements or other towing policies may be grounds for termination of this Agreement.
4. Termination Process. Either party may initiate a process to terminate this Agreement
as follows:
Notice of Termination. If either party wishes to terminate this Agreement, they shall
provide the other party with a 10-day written notice of intent to terminate the
Agreement.
5. Duration. This Agreement is effective as of January 1, 2021, or upon authorization
and signature by both parties, whichever is later. The term of this Agreement is for one year,
ending on December 31, 2021. This Agreement may be renewed for additional terms upon
written agreement of all parties.
6. Amendments. This Agreement may be amended at any time by mutual written
agreement of the City, the Washington County Sheriff, and the Washington County Board of
Commissioners.
7. Agreement Administration.
a. Agreement Administrators The WCSO Criminal Records Manager or a designee
and the City Police Chief or a designee shall serve as Agreement administrators
to review Agreement performance and resolve operational problems.
b. Referral of Unresolved Problems. The WCSO Criminal Records Manager shall
refer any police service operational problem,which cannot be resolved,to the City
Police Chief. City and the WCSO Criminal Records Manager shall meet as
necessary to resolve such issues.
c. Agreement Dispute Issues. Agreement dispute issues involving Agreement
language interpretation, cost, and other non-operational matters shall be referred
to the WCSO Criminal Records Manager and the City Police Chief for resolution.
d. Audits and Inspections. The records and documents with respect to all matters
covered by the Agreement shall be subject to inspection,review or audit by County
or City during the term of this Agreement and three years after termination.
Page 2 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
8. Third Party Beneficiaries. County and City are the only parties to this Agreement and
are the only parties entitled to enforce its terms. Nothing in this Agreement gives, or is
intended to give, or shall be construed to give or provide any benefit or right,whether directly
or indirectly, to any third parry unless such person is individually identified by name herein
and expressly described as intended beneficiaries of this Agreement.
9. Written Notice. Any notice of change, termination or other communication having a
material effect on this Agreement shall be upon the Sheriff for the County, and the Police
Chief, Manager or Mayor for the City, and either hand-delivered or by certified or registered
mail, postage prepaid. Except as provided in this Agreement, it is agreed that thirty (30)
calendar days shall constitute reasonable notice for the exercise of any right in the event
applicable law specifically requires such notice.
10. Governing Law. Venue. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oregon without regard to the principles of conflicts
of law. Any claim, action, suit or proceeding (collectively, "Claim") shall be brought and
conducted solely within the Washington County Circuit Court for the State of Oregon;
provided, however that if a Claim is brought in a federal forum, it shall be brought and
maintained within the United States District Court for the District of Oregon, Portland
Division.
11. Force Majeure. Neither County nor City shall be held responsible for delay or default
,caused by COVID-19, fire, riot, acts of God, terrorism, or acts of war where such cause was
beyond reasonable control.
12. Survival. The terms, conditions, representations and all warranties contained in this
Agreement shall survive the termination or expiration of this Agreement.
13. Counterparts. This Agreement may be executed in several counterparts, each of which
shall be an original, each of which shall constitute one and the same instrument.
14. Warranties. The parties represent and warrant they have the authority to enter into
and perform this Agreement, and this Agreement,when executed, shall be a valid and binding
obligation enforceable in accordance with its terms.
15. Entire Agreement and Waiver of Default. The parties agree that this Agreement is the
complete expression of the terms hereto and any oral or written representations or
understandings not incorporated herein are excluded. Both parties recognize that time is of
the essence in the performance of the provisions of this Agreement. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any
provision of the Agreement shall not be deemed to be a waiver of any other or subsequent
breach and shall not be construed to be a modification of the terms of the Agreement unless
stated to be such through written approval of the County, which shall be attached to the
original Agreement.
Page 3 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
listed below.
WASHINGTON COUNTY CITY OF TIGARD
0...Signed by:
� � B J '7 2a.7
By. 7CE70823E43542D y. S
Name Printed: Erin Calvert Name Printed:_� MSAs
Deputy County Administrator C'f c 014-' 101,4
12/4/2020 1 11:28 PST
Date: Date: Z12312Z2,
APPROVED AS TO FORM: APPROVED AS TO FORM:
Legal Counsel for Washington County Legal Counsel for City of Tigard
N/A
Name Printed: Name Printed:
Shelby Rihala
Date: Date: 11/23/2020
Page 4 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
EXHIBIT 1
SHERIFF
WASHINGTON COUNTY
CONSERVING THE PEACE THROUGH VALUES DRIVEN SERVICE
Abandoned/Parking Violation RV Disposal Reimbursement Request
Tow Company:
Date request submitted:
Vehicle license plate or VIN:
Date of tow:
Include the following documentation with your request:
❑ Receipt showing cost of disposal exceeded $500
❑ Copies of DMV vehicle ownership information
❑ Copies of notification(s) sent to vehicle owner
❑ Photos of vehicle
❑ Photos of garbage/hazardous materials (when applicable)
Description of garbage or hazardous materials:
Law Enforcement Agency Use Only:
❑ Confirmed vehicle was towed by my agency.
❑ Receipt showing cost of disposal exceeded $500 was provided.
❑ Copies of DMV vehicle ownership information was included.
❑ Copies of correspondence attempts sent to vehicle owner was included.
❑ Photos of vehicle were provided.
❑ Photos including garbage/hazardous materials were provided(when applicable).
Upon review, request is:
❑ Approved and submitted for$500 payment on
❑ Denied due to:
Request reviewed by: Date:
Page 5 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
i
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
EXHIBIT 2
ANNUAL CAP CHART
AGENCY MAXIMUM CAP MAXIMUM
ON ANNUAL CAP ON
REIMBURSEMENT ANNUAL
Tows
Banks PD $500 1
Beaverton PD $12,500 25
Cornelius PD $1,500 3
Forest Grove PD $1,000 2
Gaston PD $500 1
Hillsboro PD $10,000 20
King City PD $500 1
North Plains PD $1,000 2
Sherwood PD $500 1
Tigard PD $4,000 8
Tualatin PD $3,000 6
WCSO $15,000 30
Page 6 of 8
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY, OREGON AND
CITY OF TIGARD, OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
EXHIBIT 3
(TOWING MANUAL)
Page 7 of 8
I
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
INTERGOVERNMENTAL AGREEMENT BETWEEN WASHINGTON COUNTY,OREGON AND
CITY OF TIGARD,OREGON RELATING TO TOWING AND ABANDONED/PARKING
VIOLATION RECREATIONAL VEHICLES REIMBURSEMENT PROGRAM
EXHIBIT 4
VEHICLE RELEASE REQUIREMENTS
Type of Tow Release Required Documents Required for
Police Release
DLIII Proof of ownership, insurance,
ORS 813.010 Yes valid Driver's License(DL)
Driving Uninsured Yes Proof of ownership, insurance,
ORS 806.010 valid DL
Driving while(DWS/DWR) Suspended or Revoked Yes Proof of ownership, insurance,
ORS 811.175 or 811.182 valid DL
Operating without driving privileges or Proof of ownership, insurance,
in violation of license restrictions Yes valid DL
ORS 807.010
Other applicable City or County Yes Proof of ownership, insurance,
Ordinance* valid DL
Property Release Yes **See Below
Evidence Yes Refer individual to law
enforcement agency.
Illegal Parking or Parking in Handicap
Spot No N/A
ORS 810.430 or 811.620
Abandoned No N/A
Hazard or No Hold Collision or No N/A
Disabled Motorist
Stolen Vehicle No N/A
*Ordinance:There are other applicable ordinances in cities throughout Washington County which allow for towing.
When applied,the officer should indicate that the tow is an"ordinance"tow.
**Requests for PROPERTY from a Towed Vehicle:If subject wishes to remove property from the vehicle(where
a vehicle release would be required if subject was claiming the vehicle),a property release is required.The person
requesting the property must provide proof of ownership,or provide a copy of a citation which shows they were in
the vehicle at the time it was towed and are entitled to property which is inside the vehicle).There is no fee from the
agency to obtain the release,but a gate fee may be charged if after business hours. If a person makes an after-hours
appointment which authorizes a gate fee,the tow firm will not charge a second gate fee if the person obtains a
vehicle release from the Sheriff's Office and returns to pick up the vehicle within one hour.(NOTE:If a person has
a vehicle release,they may use it as a property release only should they decide not to retrieve the vehicle).
Note:Insurance agent may view or photograph the vehicle showing proof of agent identification during business
hours or gate fee may be charged.
Page 8 of 8
A
DocuSign Envelope ID:3D406573-50BF-4B6A-AOBA-D4BC4E93F93D
For Administrative Use Only—Z99999
Supplier Name: City of Tigard
Actual Contract Number(CustomText4):20-1939
Department(Location): Sheriffs Office
Contract Type: 8 Agreements
Contract Sub Type(Custom2Code):
Minute Order Date:
Minute Order Number:
Master Contract Number(CustomTextl): 20-1939
Bid/RFP#(BidRFP):
BPO Number(Customl Code): $0 or Not Applicable
SHIP TO(LocShipTo): Sheriffs Office
BILL TO(LocBillTo): Sheriffs Office
Project Number(CustomText2):
Chargeable Program Number(ChargeProgram):
Contract Admin(Administrator): John Styer
2019 WASHINGTON COUNTY-ARCHIVE RECEIPT
Docu5�".
6 S E C U R E 6
Certificate Of Completion
Envelope Id:3D40657350BF4B6AAOBAD4BC4E93F93D Status:Completed
Subject: Please DocuSign:Contract#20-1939:City of Tigard
Source Envelope:
Document Pages:9 Signatures: 1 Envelope Originator:
Certificate Pages: 1 Initials:0 Kittie Kong
AutoNav: Enabled 155 N. First Ave,Suite 270
Envelopeld Stamping: Enabled MS28
Time Zone: (UTC-08:00)Pacific Time(US&Canada) Hillsboro,OR 97124-3087
kittie_kong@co.washington.or.us
IP Address:204.147.152.5
Record Tracking
Status:Original Holder:Kittie Kong Location: DocuSign
12/4/2020 11:04:13 AM kittie_kong@co.washington.or.us
Security Appliance Status:Connected Pool:StateLocal
Storage Appliance Status:Connected Pool:Washington County Location: DocuSign
Signer Events Signature Timestamp
Erin Calvert S'gfd/by:-.� Sent: 12/4/202011:05:33AM
Erin_Calvert@co.washington.or.us ED
yiv, l Viewed: 12/4/2020 11:28:01 AM
De ut Count Administrator 7CE70623E43542D... Signed: 12/4/2020 11:28:36 AM
Deputy Y 9
Washington County,Oregon
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