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02/14/1996 - Minutes INTERGOVERNMENTAL WATER BOARD MEETING FEBRUARY 14, 1996 BOARD MEMBERS PRESENT: Bill Scheiderich, Peggy Manning, Paul Hunt, Beverly Froude and John Budihas Staff Present: Bill Monahan, Ed Wegner, Randy Volk, Mike Miller and Kathy Kaatz Visitors Present: Steve Feldman 1 . Call to Order The meeting of the Intergovernmental Water Board was called to order at 5:30 p.m. on February 14, 1996. 2. Roll Call and Introductions Roll was taken and all Board Members were present. 3. Executive Session Since Mr. Monahan was not present as this time, this agenda item was delayed until his arrival. 4. Visitor Comments There were no visitor comments. 5. Approval of Minutes A motion was made by Commissioner Manning and was seconded by Commissioner Hunt to approve the meeting minutes of the January 10, 1996 meeting. A voice vote was taken and was passed unanimously. 6. Election of Officers Commissioner Hunt made a motion to nominate Bill Scheiderich for another term as Board Chairperson since Mr. Scheiderich had done such a good job as Board Chair and is very well informed on the issues before the Board. This motion was seconded by Commissioner Manning and was voted upon unanimously. Commissioner Manning made a motion to nomi }ate Beverly Froude for the position of Vice Chair which was seconded by John Budihas and passed unanimously. Prior to going into Executive Session, Mr. Monahan had one item for discussion. Mr. Monahan stated that the Tigard City Council had passed a resolution the night prior in regards to the recent storm, which will enable the City the ability to seek State, Federal and County assistance to deal with private property damage as well as damage to City facilities to include the water service area. At this time, we are not aware of any damage to the transmission lines or water related facilities, but we want to be in a position to apply for this assistance if necessary. Mr. Monahan stated he had spoke with the City Manager from King City and Durham in regards to passing this resolution for disaster relief and would like this to also include the Tigard Water District. Mr. Monahan stated that it was his belief that the City has the authority to make application for disaster relief for any damage to facilities on behalf of these other jurisdictions, although it would be best if each jurisdiction passes the resolution themselves. Mr. Monahan requested that the members take the resolution distributed back to their respective jurisdictions for consideration. Chair Schederich questioned whether the flood waters in Tigard were considered contaminated? Mr. Wegner stated at this time, we have had no indication of that. Mr. Wegner continued to say that we had experienced considerable flood damage at Cook Park, an electrical problem at the High Tor Reservoir site and a potential damage to one storm and sanitary line. The Board discussed whether clarification was needed on which portions of the City are served by Bull Run water and which are not, since there are conflicting reports in the media? Mr. Wegner stated that Tigard had released it own news release and the City had decided early in this process to go with water — conservation program due to the unsurety of what Lake Oswego would be able to do during the storm. With the potential of purchasing water from Portland we needed to be in step with their program. We did on 2-13-96 begin buying water from TVWD (Bull Run) and with Lake Oswego's inability to provide all the water needed all the time, we will be required to follow suit with the Portland contract. Commissioner Manning questioned the status of Lake Oswego's water. Mike Miller stated that they are back on line and we are taking another 2 mgd from TVWD. We did sell water to the City of Tualatin for a twenty-four hour period during this crises. Commissioner Manning also questioned the effect of the conservation measures? Mike Miller stated that we seen a .5 mgd drop in consumption. The Board discussed the storage capacity of our system (22 mgd) and the fact that we could probably last one week with the wells and the reservoirs. During this time period, we were able to continue to bring in 1 mgd through the wells. A motion was made by Commissioner Manning to go into Executive Session in accordance with ORS 192.660 relating to real property transactions which was seconded by Commissioner Hunt and passed unanimously. Intergovernmental Water Board Meeting 2-14-96 Page 2 The regular meeting was reconvened at 6:08 p.m. Commissioner Hunt discussed his concern with the report from Murray Smith last year and the recommendations of that report. Commissioner Hunt continued to say that since they were experts in the field, their report did not reflect the facts. Mr. Wegner stated that when the matrix and research was completed by Murray Smith it was close between Lake Oswego, Portland and the Regional Willamette study and at that time there was a great interest in securing a partnership with someone and own a portion of a system and Portland at that time was saying that they were not going to supply us with water. Mr. Wegner continued to say that based upon the information a couple of years ago, Lake Oswego was the best bet and since that time a lot has happened within the region. Mr. Monahan stated that when that report was submitted it was accurate for the information that was availabie at that time, although he did feel that the criteria they (Murray Smith) used needed some more weighing. Mr. Monahan stated that they did give good advice and they have been flexible in modifying their position and have been supplying assistance with the new information that has come forth. Mr. Monahan stated that maybe a new recommendation should be asked for based upon the current information. 7. Director's Report Mr. Wegner stated that prior to the April meeting, Mr. Monahan and --himself can meet with Murray Smith and weigh the criteria and come back with a status report on the water study. Mr. Scheiderich stated this should include who needs capital improvements, and who has capacity that may be for sale. Commissioner Froude questioned the status of the rate study? Mr. Wegner stated that there was a memo from Mr. Lowry distributed which stated that CH2M Hill is waiting on additional information from the staff and they are planning on attending the April meeting with a status report. This rate study will take the current information available and the model will enable us to put in various figures. Mr. Wegner stated that the next big project within the District is the widening project on Durham Road. We will be moving some meters and doing some service work in that area. Mike Miller stated that this is a State funded, County project and will continue until Fall or late Summer. The District will not be moving a main but will be doing service work. Mr. Wegner stated that the water system was able to withstand all the disasters of the past month between high winds, power outages and flooding. Intergovernmental Water Board Meeting 2-14-96 Page 3 Mr. Wegner stated that at next months meeting, we will provide the proposed budget, rate study with CH2M Hill, and Murray Smith will make a presentation on Menlor Reservoir Site capital project. Commissioner Manning requested the proposed budget being sent out with the packet so the Board will have time to review. The March meeting will be on March 13, 1996. 8. Non Agenda Items Commissioner Froude questioned the Greenspace Program that Metro is funding. The CIT and the County CPO have had presentations from both County and the City and the County is looking at property on Bull Mountain (#19 on map) next to Menlor Reservoir site. How much property does Tigard Water District own? Mike Miller stated that the Water District owns 11 .04 acres, with an anticipated seven or eight acres needed for the site. Commissioner Froude questioned what would the process be if the County is interested in available land? Mr. Wegner stated that we would not want to commit to any available land until the Menlor Site is complete, but they would need to approach City staff and go through the IWB and then to the respective agencies. Chair Scheiderich questioned the status of the facility use? Mr. Monahan stated that we are currently waiting for information back from King City and the Tigard Water District on what, if any, options they see are available to the City to lease or purchase a portion of the building. The City is continuing to do _ a space analysis and developing alternatives to take to Council. Mr. Monahan continued by saying that all agencies have been requested to state their position on a lease or sale of facility interest. Commissioner Hunt stated that since the City is looking at long term needs, the hope is that the lease option would be very long term. Mr. Monahan stated that if the City moves more facilities to the Water building, we may look at expansion of that facility and we would need to negotiate the percentage ownership interest which would be in the current structure but any new expansion would be the City's investment. Chair Scheiderich stated this might involve a dilution of the percentage interest. Commissioner Budihas stated that King City Council questioned not only the value of the facility but the value of the land? Mr. Monahan stated that the figures submitted to City of King City did not include land value. 9. Adjournment Commissioner Manning made a motion to adjourn which was seconded by Commissioner Hunt and voted upon unanimously at 6:30 p.m. Intergovernmental Water Board Meeting 2-14-96 Page 4