TVW, Inc ~ C210001
CITY OF TIGARD - CONTRACT SUMMARY & ROUTING FORM
Contract Overview
Contract/Amendment Number: C210001a3
Contract Start Date: 9/1/2020 Contract End Date: 8/31/2024
Contract Title: Janitorial Services
Contractor Name: TVW, Inc.
Contract Manager: Justin James
Department: Facilities
Contract Costs
Original Contract Amount: $235,000.00 Year 1
Total All Previous Amendments: $249,319.60 Year 2
Total All Previous Amendments: $278,626.63 Year 3
Total of this Amendment: $295,426.84 Year 4
Total Contract Amount: $1,058,586.39
Procurement Authority
Contract Type: Personal Services
Procurement Type: PCR 10.095 Qualified Rehabilitative Facilities
Solicitation Number: n/a
LCRB Date: 8/4/2020
Account String: Fund-Division-Account Work Order – Activity Type Amount
FY 2024 650-6400-54001 $295,426.84
Contracts & Purchasing Approval
Purchasing Signature:
Comments: Exercise third of four additional options to extend the contract. Department of Administrative
Services approved the price increase for year four, per OAR 125-055-0030.
DocuSign Routing
Route for Signature Name Email Address
Contractor Allen Bethel abethel@tvwinc.org
City of Tigard Steve Rymer stever@tigard-or.gov
Final Distribution
Contractor Allen Bethel abethel@tvwinc.org
Project Manager Justin James justinj@tigard-or.gov
Project Manager Kevin Cole kevinc@tigard-or.gov
Buyer Toni Riccardi tonir@tigard-or.gov
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
CITY OF TIGARD,OREGON
AMENDMENTTO
CONTRACT NUMBER 0210001
FOR
JANITORIAL SERVICES
AMENDMENT #1
The Agreement between the City of Tigard,a municipal corporation of the State of Oregon,hereinafter called
City, and TVW,Inc,hereinafter referred to as Contractor,is hereby amended as follows:
1. EFFECTIVE DATE AND DURATION
The City exercises the first (1) of four (4) options to extend the Contract by one year. Section 2 of
the Contract is amended to provide that the expiration date is August 31, 2022.
2. COMPENSATION
Section 3 of the Contract is amended to increase the total potential compensation payable under the
Contract by $249,319.60, to a total of $484,532.92. Total payments to Contractor for Services,
including but not limited to Services added by this amendment number 1, shall not exceed that new
total without further amendment of the Contract.
IN WITNESS WHEREOF, City has caused this Amendment to be executed by its duly authorized
undersigned officer and Contractor has executed this Amendment upon signature and date listed below.
CITY OF TIGARD TVW,INC
LSig—by: Docu3ign.tl by:
Q� au.�.6"
Fa1RZLQC9... �]5T4""izi'ncnf569B...
Signature Signature
Steve Rymer Allen Bethel
Printed Name Printed Name
9/30/2021 9/30/2021
Date Date
Page 1
Rev.8/21
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
OF
' O
1859
DEPARTMENT OF ADMINISTRATIVE SERVICES
Request for Price Approval
For.lanitorial Services , Contract#C210001
(Product or Service)
Total Price: $249,319.60 , per year (month, year, each, doz.)
Requesting Agency: City of Tigard
Requesting QRF: TVW, I nc
Agency and QRF agree the proposed price and supporting
documentation meets the requirements of OAR 125-055-0030.
L
—Sig dby:
0/-\-- , date: 930/2021
Authorized Agency Signature
stever@tigard-or.gov phone#
Email Address
2L�m JA� , date: August 23, 2020/
Authorized QRF Signature
abethel&tvwinc org , phone# 503-238-6801 ext 2
Email Address
DAS has reviewed the submitted documentation supporting the price
offered by the QRF and approves the price for procurement of the
above stated product or service in accordance with OAR 125-055-0030.
rce
Darvlrl Pierce [Date:
signed 0830:42 07'00 9/30/2021
Date:2021.09.30 08:30:42-07'00' � date:
DAS QRF Coordinator
Revised
3/19/2013
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
City of Tigard:Janitorial Contract Renewal ( Roll up) 2021-22
2021-22 Dirksen Niche Library PW Fanno House Senior Center City Hall-Town Hall Permit Public Safety CH ASH&Burnham Total 2021-22
Janitorial Monthly $160.43 $605.36 $7,733.30 $2,664.68 $152.48 $1,683.92 $5,847.90 $753.06 $19,601.13
Janitorialy Yearly $1,925.10 $7,264.26 $92,799.59 $31,976.10 $1,829.76 $20,206.99 $70,174.76 $9,036.76 $235.213.32
Carpets-Traffic
Yearly 2021-22 $359.50 $ 1,922.95 $ 959.75 $248.04 $2,165.54 $5,655.78
Monthly 2021-22 $29.95 $ 160.25 $ 79.98 $20.67 $177.96 $468.81
Carpets Full
Yearly 2021-22 $412.46 $2,315.72 $856.05 $245.19 $309.68 $1,312.94 $2,158.58 $7,610.62
Monthly 2021-22 $34.37 $192.98 $71.34 $20.43 $25.81 $109.41 $179.88 $634.22
Hardwood floors
Yearly 2021-22 $839. $839.88
Monthly 2021-22 $69.99 $69.99
Total Yearly 2021-22 $249,319.60
Total Monthly 2021-22 $20,774.15
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project I Tigard Dirksen(Formerly Summer Creek)1x Weekly Janitorial
11130 SW Tigard Street,Tigard,Oregon 97223 Modular
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 156.96
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 156.96
Labor
Direct Labor (from labor daily worksheet) $ 1,429.88
Overhead
See Overhead Worksheet $ 250.26
Delivery
Transportation (from Trans&Reserve worksheet) $ 49.50
Total Before Margin $ 1,886.60
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 38.50
Total Bid Yearlyl $ 1,925.10
Monthly $ 160.43
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project I Tigard City Network Building Janitorial 2240 sq.ft. 2x vacuuming Central Trash
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 675.09
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 675.09
Labor
Direct Labor (from labor daily worksheet) $ 5,499.53
Overhead
See Overhead Worksheet $ 944.35
Delivery
Transportation (from Trans&Reserve worksheet) $
Total Before Margin $ 7,118.98
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 145.29
Total Bid Yearlyl $ 7,264.26
Monthlyl $ 605.36
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name JTVW inc.(Sustainable Cleaning Systems) 2021-22
Project ITigard Public Library Janitorial 48,430 SQ.FT.
Weekend Day Porter starts at 1:00 PM Central trash and 3 x week vacuuming
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 1,113.11
Equipment,Tools&Subcontracting (from small equipment worksheet) $
Subtotal 11 $ 1,113.11
Labor
Direct Labor (from labor daily worksheet) $ 77,667.42
Overhead
See Overhead Worksheet $ 12,063.95
Delivery
Transportation (from Trans&Reserve worksheet) $ 99.12
Total Before Margin $ 90,943.60
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 1,855.99
Total Bid Yearlyl $ 92,799.59
Monthly $ 7,733.30
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project I Tigard City Public Works Janitorial
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 831.52
Equipment,Tools&Subcontracting (from small equipment worksheet) $
Subtotal 11 $ 831.52
Labor
Direct Labor (from labor daily worksheet) $ 26,348.16
Overhead
See Overhead Worksheet $ 4,156.89
Delivery
Transportation (from Trans&Reserve worksheet) $
Total Before Margin $ 31,336.58
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 639.52
Total Bid Yearlyl $ 31,976.10
Monthly $ 2,664.68
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project ITigard City Fanno Creek House(Rental)1x weekly Clean
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 283.88
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 283.88
Labor
Direct Labor (from labor daily worksheet) $ 1,271.42
Overhead
See Overhead Worksheet $ 237.87
Delivery
Transportation (from Trans&Reserve worksheet) $
Total Before Margin $ 1,793.17
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 36.60
Total Bid Yearlyl $ 1,829.76
Monthly $ 152.48
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project I Tigard City Senior Center 8,110 SQ FT Janitorial
(no weekend work)Clean only-entrances+bathrooms Daily- Stairs,Elavator Weekly-Sweep+Mop 2x week
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 393.63
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 393.63
Labor
Direct Labor (from labor daily worksheet) $ 16,949.38
Overhead
See Overhead Worksheet $ 2,626.91
Delivery
Transportation (from Trans&Reserve worksheet) $ 35.00
Total Before Margin $ 20,004.92
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ ::202.07
Total Bid Yearlyl $ 20,206.99
Monthly $ 1,683.92
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project I City of Tigard City Hall/Public Safety/Permits 38,750 sq.ft.Janitorial
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 568.75
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 568.75
Labor
Direct Labor (from labor daily worksheet) $ 59,009.79
Overhead
See Overhead Worksheet $ 9,122.72
Delivery
Transportation (from Trans&Reserve worksheet) $ 70.00
Total Before Margin $ 68,771.26
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 1,403.50
Total Bid Yearlyl $ 70,174.76
Monthlyl $ 5,847.90
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project ITigard Public Works Ash&Burnham Street Division Approx. 1500 sq.ft. Janitorial
5 x weekly-2 Offices,3 Restrooms, 1 Breakroom &Locker Room
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 366.87
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 1 $ 366.87
Labor
Direct Labor (from labor daily worksheet) $ 7,314.38
Overhead
See Overhead Worksheet $ 1,174.78
Delivery
Transportation (from Trans&Reserve worksheet) $
Total Before Margin $ 8,856.03
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 180.74
Total Bid Yearlyl $ 9,036.76
Monthly $ 753.06
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project ITigard City Network Building 2,240 sq.ft. 1x Annual Traffic Carpets
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 40.14
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 190.20
Labor
Direct Labor (from labor daily worksheet) $ 106.02
Overhead
See Overhead Worksheet $ 46.72
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.24
Total Before Margin $ 352.18
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 7.19
Total Bid Yearlyl $ 359.37
Monthlyl $ 29.95
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
ORF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project ITigard Public Library 48,430 square feet. Community Room&Traffic Lanes(2 floors) Carpets 2x Service Quote
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 71.23
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 221.29
Labor
Direct Labor (from labor daily worksheet) $ 1,384.80
Overhead
See Overhead Worksheet $ 249.98
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.18
Total Before Margin $ 1,865.26
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 57.69
Total Bid Yearlyl $ 1,922.95
Monthlyl $ 160.25
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project I Tigard City Public Works Traffic Carpets 2x Service
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 64.23
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 214.29
Labor
Direct Labor (from labor daily worksheet) $ 583.13
Overhead
See Overhead Worksheet $ 124.77
Delivery
Transportation (from Trans&Reserve worksheet) $ 18.37
Total Before Margin $ 940.56
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 19.20
Total Bid Yearlyl $ 959.75
Monthlyl $ 79.98
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project I Tigard City Senior Center 8,110 sq.ft Carpet Traffic 1x Service
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 41.19
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 12.53
Subtotal $ 53.72
Labor
Direct Labor (from labor daily worksheet) $ 159.04
Overhead
See Overhead Worksheet $ 32.25
Delivery
Transportation (from Trans&Reserve worksheet) $ 0.56
Total Before Margin $ 245.56
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 2.48
Total Bid Yearlyl $ 248.04
Monthly $ 20.67
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project Tigard: City Hall&Permit-Public Safety Carpet Traffic Lanes 2x Annually
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 163.20
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 313.26
Labor
Direct Labor (from labor daily worksheet) $ 1,471.35
Overhead
See Overhead Worksheet $ 277.62
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.24
Total Before Margini $ 2,071.47
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 64.07
Total Bid Yearlyl $ 2,135.54
Monthlyl $ 177.96
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project ITigard City Network Building 2,240 sq.ft. 1x Carpet Cleaning .18 cents per SQ FT per Service
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 32.26
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 182.32
Labor
Direct Labor (from labor daily worksheet) $ 159.04
Overhead
See Overhead Worksheet $ 53.62
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.24
Total Before Margin $ 404.21
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 8.25
Total Bid Yearlyl $ 412.46
Monthly $ 34.37
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project ITigard Public Library 48,430 SQ FT Carpets 1x Services Annually .045 cents SQ FT Per Service( Total)
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 123.14
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 273.21
Labor
Direct Labor (from labor daily worksheet) $ 1,644.45
Overhead
See Overhead Worksheet $ 301.04
Delivery
Transportation (from Trans&Reserve worksheet) $ 27.55
Total Before Margin $ 2,246.25
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 69.47
Total Bid Yearlyl $ 2,315.72
Monthly $ 192.98
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project I Tigard City Public Works Full Carpets 1x Annually
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 144.30
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 294.36
Labor
Direct Labor (from labor daily worksheet) $ 424.10
Overhead
See Overhead Worksheet $ 111.29
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.18
Total Before Margin $ 838.93
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 17.12
Total Bid Yearlyl $ 856.05
Monthlyl $ 71.34
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project I Tigard City Fanno Creek House(Rental) Full Carpet Cleaning 1x Annualy
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 40.14
Equipment,Tools&Subcontracting (from small equipment worksheet) $ -
Subtotal 11 $ 40.14
Labor
Direct Labor (from labor daily worksheet) $ 159.04
Overhead
See Overhead Worksheet $ 31.88
Delivery
Transportation (from Trans&Reserve worksheet) $ 9.24
Total Before Margin $ 240.29
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 4.90
Total Bid Yearlyl $ 245.19
Monthly $ 20.43
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems) 2021-22
Project I Tigard City Senior Center 8,110 sq.ft Full Carpets 1x Annually
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 41.19
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 12.53
Subtotal $ 53.72
Labor
Direct Labor (from labor daily worksheet) $ 212.05
Overhead
See Overhead Worksheet $ 40.26
Delivery
Transportation (from Trans&Reserve worksheet) $ 0.56
Total Before Margin $ 306.59
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 3.10
Total Bid Yearlyl $ 309.68
Monthlyl $ 25.81
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project ITigard City Hall- Town Hall Carpet Cleaning 3x Service
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 143.04
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 293.10
Labor
Direct Labor (from labor daily worksheet) $ 795.18
Overhead
See Overhead Worksheet $ 170.68
Delivery
Transportation (from Trans&Reserve worksheet) $ 27.72
Total Before Margin $ 1,286.68
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 26.26
Total Bid Yearlyl $ 1,312.94
Monthlyl $ 109.41
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2021-22
Project ITigard City Hall/Public Safety/Permits 38,750 SQ FT. 1x Full Carpets(Annual)
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 99.11
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 150.06
Subtotal $ 249.18
Labor
Direct Labor (from labor daily worksheet) $ 1,557.90
Overhead
See Overhead Worksheet $ 280.62
Delivery
Transportation (from Trans&Reserve worksheet) $ 27.72
Total Before Margini $ 2,115.41
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 43.17
Total Bid Yearlyl $ 2,158.58
Monthly $ 179.88
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
DocuSign Envelope ID:6CDBFFEE-B26E-4CB3-9298-98CD6DF986F6
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials, Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment. Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name ITVW inc.(Sustainable Cleaning Systems)2020-2021
Project I Tigard City Senior Center 8,110 sq.ft Hard Floors 1x Annually
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 78.38
Equipment,Tools&Subcontracting (from small equipment worksheet) $ 7.17
Subtotal $ 85.55
Labor
Direct Labor (from labor daily worksheet) $ 636.14
Overhead
See Overhead Worksheet $ 109.18
Delivery
Transportation (from Trans&Reserve worksheet) $ 0.56
Total Before Margin $ 831.43
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) $ 8.40
Total Bid Yearlyl $ 839.83
Monthly $ 69.99
DAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUSTACCOMPAWEVERY CONTRACT
Contract Title: Janitorial Services Number: C210001
Contractor: TVW, Inc Contract Total: $235,000
Contract Overview: Provide janitorial services and carpet cleaning on all city owned buildings. Contractor
is awarded based off of the States ORF program.
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate ❑ Low
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager:Tustin James Ext: 2589 Department: Facilities
Type: ❑ Personal Svc ❑ Professional Svc ❑ Public Imp ® General Svc ❑ Coop Purchase
❑ Other: Start Date: 09/01/2020_End Date: 08/31/2021
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
TVW, Inc ORF
Account String: Fund-Division-Account Work Order—Activit:T3:12e Amount
FY 20/21 650-6400-54001 $235,000
FY
FY
FY
FY
Approvals - LCRB Date: 08/04/2020
Department Comments:
Department Signature:
Purchasing Comments:
Purchasing Signature:
City Manager Comments:
City Manager Signature:
After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract# C210001
CITY OF TIGARD, OREGON
AGREEMENT FOR SERVICES RET ATED TO
JANITORIAL SERVICES
THIS AGREEMENT made and entered into this 1" of September,2020 by and between the City of
Tigard, a municipal corporation of the State of Oregon, hereinafter called "City", and TVW, Inc,
hereinafter called"Contractor",collectively known as the"Parties."
RECITALS
WHEREAS, Contractor has submitted a bid or proposal to City to provide specific services;and
WHEREAS,Contractor is in the business of providing specific services and is aware of the purposes
for which City requires the services;and
WHEREAS, City and Contractor wish to enter into a contract under which City will purchase the
services described in Contractor's bid or proposal;
THEREFORE,the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor agrees to provide services related to janitorial services as detailed in Exhibit A—Scope
of Services and by this reference made a part hereof.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires,unless otherwise terminated
or extended, on August 31, 2020. The Parties may agree on four (4) additional on (1) year
extensions to this Agreement. At no point can this Agreement exceed five (5) years. The
Contractor may submit revised pricing prior to the mutual acceptance of any option year. All
services are to be completed prior to the expiration of this Agreement.
3. COMPENSATION
City agrees to pay Contractor an amount not exceeding Two Hundred Thirty Five Thousand and
No/100 dollars ($235,000.00)annually for performance of those services described herein,which
payment is based upon the following applicable terms:
A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor,with the exception of expenses,if any,identified in this
Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor's invoice, subject to the
approval by the City, and not more frequently than monthly. Unless otherwise agreed,
payment will be made only for work actually completed as of the date of invoice.
C. Payment by City releases City from any further obligation for payment to Contractor, for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the prosecution of this work.
E. Contractor may not permit any lien or claim to be Filed or prosecuted against the City on
any account of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due to the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor fails,neglects or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City's Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
I. Contractor will promptly,as due,make payment to any person, co-partnership, association,
or corporation, furnishing medical, surgical, and hospital care or other needed care and
attention, incident to sickness or injury, to the employees of Contractor, or all sums that
contractor agrees to pay for the services and all moneys and sums that Contractor collected
or deducted from the wages of employees pursuant to any law,contract or agreement for the
purpose of providing or paying for services.
J. Contractor and its employees,if any,are not active members of the Oregon Public Employee
Retirement System and are not employed for a total of 600 hours or more in the calendar
year by any public employer participating in the Retirement System.
K. . Contractor must obtain,prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar year
with a December 31st expiration date. New businesses operating in Tigard after June 30th
of the current year will pay a pro-rated fee though the end of the calendar year.
L. The City certifies that sufficient funds are available and authorized for expenditure to finance
costs of this contract during the current fiscal year. Funding during future fiscal years is
subject to budget approval by Tigard's City Council.
4. ASSIGNMENTMELEGATION
Neither party may assign or transfer any interest in or duty under this Agreement without the
written consent of the other and any attempted assignment or transfer without the written
consent of the other party will be invalid.
5. SUBMITTING BILLS AND MAKING PAYMENTS
All notices and bills will be made in writing and may be given by personal delivery, mail or fax.
Payments may be made by personal delivery,mail,or electronic transfer. The following addresses
will be used to transmit notices,bills,payments,and other information:
21 Page
OTY or TiGAiw TVW,INC
Attn: Justin James Attn:Alien Bethel
Address: 13125 SW Hall Blvd. Address: 9933 SE Pine St
Tigard,Oregon 97223 Portland OR 97216
Phone: 503 718-2589 Phone: 503 720-5864
Email: justinjti and-or. oy Email: abethel(C1�,tvwig .org
6. TERMINATION
There shall be no penalty for early termination with a thirty (30) day notice. If City terminates
the contract pursuant to this paragraph,it shall pay Contractor for services rendered prorated to
the date of termination.
7. ACCESS TO RECORDS
City will have access to such books,documents,papers and records of Contractor as are directly
pertinent to .this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
8. FORCE MMEURE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled,including but not restricted to, an act of
God or of a public enemy, civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause;provided that the parties so dis enabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each party will,however,make all reasonable efforts to remove or
eliminate such a cause of delay or default and will, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
9. NON-DISCRIMINATION
Contractor will comply with all federal,state,and local laws,codes,regulations,and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
A. Title VT of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336);and
ORS 659A.142,including all amendments of and regulations and administrative rules,and all
other applicable requirements of federal and state civil tights and rehabilitation statutes, rules
and regulations.
31 P .tge
10. INDEMNITY
Contractor agrees to and shall defend, indemnify and hold harmless City, City's officers,
employees, agents and representatives from and against all liability, claims, costs, demands,
judgments,penalties, and causes of action of any kind or character,or other costs or expenses
incidental to the investigation and defense thereof, of whatever nature, resulting from or
arising out of the activities of the Contractor or its subcontractors, agents, or employees in
performance of this contract, except, however, that the foregoing shall not apply to liability
that arises out of the City's,its officers,employees,agents and representatives sole negligence.
If any aspect of this indemnity shall be found to be illegal or invalid for any reason whatsoever,
such illegality or invalidity shall not affect the remainder of this indemnification.
11. INSURANCE
Contractor shall maintain insurance acceptable to City in full force and effect throughout the term
of this contract Such insurance shall cover risks arising directly or indirectly out of Contractor's
activities or work hereunder.
The policy or policies of insurance maintained by the Contractor shall provide at least the
following limits and coverages:
A. Commercial General Liabilfty Insurance
Contractor shall obtain,at contractor's expense,and keep in effect during the term of this
contract,Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage shall
include Contractual Liability insurance for the indemnity provided under this contract.
The following insurance will be carried:
Coverage Limit
General Aggregate 3,000,000
Products-Completed Operations Aggregate 2,000,000
Personal&Advertising Injury 1,000,000
Each Occurrence 2,000,000
Fire Damage (any one fire) 50,000
B. Commercial Automobile Insurance
Contractor shall also obtain, at contractor's expense,and keep in effect during the term of
the contract, Commercial Automobile Liability coverage including coverage for all owned,
hired, and non-owned vehicles on an "occurrence" form. The Combined Single Limit per
occurrence shall not be less than$2,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the
Contiactor shall obtain,at Contractor's expense, and keep in effect during the term of the
contract, business automobile liability coverage for all owned vehicles on an "occurrence"
form. The Combined Single Limit per occurrence shall not be less than$2,000,000.
C. Workers' Co=ensation Insurance
The contractor, its Subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation. Law shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage that satisfies Oregon law for all their subject workers.
41Page
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee
need not obtain workers' compensation coverage. All non-exempt employers shall
provide Employer's Liability Insurance with coverage limits of not less than $1,000,000
each accident.
D. Additional Insured Provision
All policies aforementioned, other than Workers' Compensation and Professional
Liability, shall include the City its officers, employees, agents and representatives as
additional insureds with respect to this contract.
E. Insurance Carrier Ratin
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M.Best rating of"A-VII" or better,or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some Contractors may self-insure for business risks and the
City will consider whether such self-insurance is acceptable if it meets the minimum
insurance requirements for the type of coverage required. If the Contractor is self-insured
for commercial general liability or automobile liability insurance the Contractor must
provide evidence of such self-insurance. The Contractor must provide a Certificate of
Insurance showing evidence of the coverage amounts on a form acceptable to the City.
The City reserves the right in its sole discretion to determine whether self-insurance is
adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, the Contractor shall
furnish a Certificate of Insurance to the City. No contract shall be effective until the
required Certificates of Insurance have been received and approved by the City. The
certificate will specify and document all provisions within this contract and include a copy
of Additional Insured Endorsement. A renewal certificate will be sent to the below
address prior to coverage expiration.
H. Inde endent Contractor Status
The service or services to be rendered under this contract are those of an independent
contractor. Contractor is not an officer, employee or agent of the City as those terms are
used in ORS 30.265.
I. Primary Coverage Clarification
The parties agree that Contractor's coverage shall be primary to the extent permitted by Jaw.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
J. Cross-LiabiliV Clause
A cross-liability clause or separation of insureds clause will be included in all general liability,
professional liability,pollution and errors and omissions policies required by this contract.
51 Page
A certificate in form satisfactory to the City certifying to the issuance of such insurance will be
forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard,Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by an
authorized representative of the issuing insurance company may be required to be forwarded to
the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance shall not be construed to limit contractor's liability
hereunder. Notwithstanding said insurance, Contractor shall be obligated for the total amount
of any damage,injury,or loss caused by negligence or neglect connected urith this contract.
12. ATTORNEY'S FEES
In case suit or action is instituted to enforce the provisions of this contract,the parties agree that
the losing party shall pay such sum as the court may adjudge reasonable attorney fees and court
costs,including witness fees (expert and non-expert),attorney's fees and court costs on appeal.
13. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor shall comply with all applicable federal,state and local laws,rules and regulations,
including,but not limited to, the requirements concerning working hours, overtime,medical
care, workers compensation insurance, health care payments, payments to employees and
subcontractors and income tax withholding contained in ORS Chapters 279A, 279B, and
279C, the provisions of which are hereby made a part of this agreement.
14. CHOICE OF LAW,VENUE
The provisions of this Agreement are governed by Oregon Law. Venue will be the State of
Oregon Circuit Court in Washington County or the US District Court for Oregon,Portland.
15. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules, if any goods or services provided
under this Agreement may release,or otherwise result in an exposure to,a hazardous chemical
under normal conditions of use (for example,employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets,the identity of the chemical/s,how Contractor
will inform employees about any precautions necessary,an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods
16. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor's proposal,this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits,the provision in the main body of the Agreement will
6 1 Page
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will
control.
17. EXTRA(CHANGES) WORK
Only the City's Project Manager for this Agreement may change or authorize additional worm.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
willnot be entitled to compensation for the performance of unauthorized work.
18. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid by
any court of competent jurisdiction, the validity of the remaining terms and provisions shall not
be affected to the extent that it did not materially affect the intent of the parties when they entered
into the agreement.
19. REPRESENTATIONS AND WARRANTIES
Contractor represents and warrants to the City that:
A. Contractor has the power and authority to enter into and perform this Agreement.
B. This Agreement, when executed and delivered, is a valid and binding obligation of
Contractor, enforceable in accordance with its terms.
C. Contractor (to the best of Contractor's knowledge, after due inquiry), for a period of no
fewer than six calendar years (or since the firm's inception if less than that) preceding the
effective date of this Agreement, faithfully has complied with:
1) All tax laws of this state,including but not limited to ORS 305.620 and ORS chapters
316,317,and 318;
2) Any tax provisions imposed by a political subdivision of this state Haat applied to
Contractor, to Contractor's property, operations, receipts, or income, or to
Contractor's performance of or compensation for any work performed by Contractor;
3) Any tax provisions imposed by a political subdivision of this state that applied to
Contractor,or to goods,services,or property,whether tangible or intangible,provided
by Contractor;and
4) Any rules,regulations,charter provisions,or ordinances that implemented or enforced
any of the foregoing tax laws or provisions.
D. Any intellectual property rights or such delivered to the City under this Agreement, and
Contractor's services rendered in the performance of Contractor's obligations under this
Agreement, shall be provided to the City free and clear of any and allrestrictions on or
conditions of use, transfer,modification,or assignment,and shall be free and clear of any
and all liens,claims,mortgages,security interests,liabilities,charges,and encumbrances of
any kind.
20. COMPLIANCE WITH TAX LAWS
A. Contractor must, throughout the duration of this Agreement and any extensions, comply
with all tax laws of this state and all applicable tax laws of any political subdivision of the
State of Oregon. For the purposes of this Section, "tax laws" includes all the provisions
described in subsection 25.C. 1) through 4) of this Agreement.
7 1 Page
B. Any violation of subsection A of this section shall constitute a material breach of this
Agreement. Further, any violation of Contractor's warranty, in subsection 25.0 of this
Agreement, that the Contractor has complied with the tax laws of the State of Oregon and
the applicable tax laws of any political subdivision of this state also shall constitute a material
breach of this Agreement. Any violation shall entitle the City to terminate this Agreement,
to pursue and recover any and all damages that arise from the breach and the termination of
this Agreement,and to pursue any or all of the remedies available under this Agreement,at
law,or in equity,including but not limited to:
l) Termination of this Agreement,in whole or in part;
2) Exercise of the right of setoff,and withholding of amounts otherwise due and owing
to Contractor,in an amount equal to State's setoff right,without penalty;and
3) Initiation of an action or proceeding for damages, specific performance, declaratory
or injunctive relief. The City shall be entitled to recover any and all damages suffered
as the result of Contractor 's breach of this Agreement, including but not limited to
direct,indirect,incidental and consequential damages,costs of cure,and costs incurred
in securing a replacement Contractor.
C. Contractor shall pay employees at least time and a half pay for all overtime worked in
excess of 40 hours in any one work week except for individuals under the contract who
are excluded under ORS 653.010 to 653.261 or under 29 USC sections 201 to 209 from
receiving overtime.
These remedies are cumulative to the extent the remedies are not inconsistent, and the City
may pursue any remedy or remedies singly, collectively, successively, or in any order
whatsoever.
IN WITNESS WHEREOF, City has caused this Agreement to be executed by its duly authorized
undersigned officer and Contractor has executed this Agreement on the date hereinabove first written.
Awarded by Tigard's Local Contract Review Board at their August 4,2020 meeting.
CTTY of TIGARD T ,INC
By: Autho ' City Representative By:Authorized Contractor Representative
8/26/2020
Date Date
81 Page
EXHIBIT A
SCOPE OF SERVICES
TASK FREQUENCY
A. TRASH PICK UP IN ALL AREAS
1. Pick up trash,and remove from building. Central trash and common area. 4 day a week
2. Replace liner if soiled by drink or wet debris. 4 days a week
3. Wash and disinfect interior of Central trash and common area waste containers if liners fails.
4 days a week
a) Reusable plastic liners are acceptable if they are maintained
replaced as needed.
4. At Permit Center ONLY,roll large trash bins (with wheels) Monday evening to the curb of
the driveway circle to be picked up.
B. RECYCLING CONTAINERS
1. Empty Central recycle and common area recycle bin into large recycle container outside. 4
days a week
2. Remove cardboard to outdoor recycling container. 4 days a week
3. At Permit Center ONLY,roll large recycling bins (with wheels) to the curb of the driveway
circle to be picked up. Monday evening.
C. ALL ENTRANCES
1. Clean area including doors,floors,and door mats. 4 days a week
2. Mop floors as needed. 4 days a week
3. Spot clean door glass and surrounding windows. 4 days a week
4. Empty trash receptacles. 4 days a week
5. Clean and service sand urns and damp clean ashtrays. 4 days a week
6. Clean entire lobby entry doors. Weekly
7. Except Police Department and Public works. Daily
D. ALL RESTROOMS/LOCKER ROOMS
1. Pick up all trash including sanitary containers. 4 days a week,
2. Service all soap, towel, toilet tissue, sanitary and seat cover dispensers as needed (load
properly). 4 days a week
3. Sweep floor and pick up debris. 4 days a week
4. Mop floors with germicidal solution. 4 days a week
5. Clean mirrors (leave free from streaks). 4 days a week
6. Clean and disinfect all toilet bowls including seat and urinals. 4 days a week
a) Brush inside of bowl trap and under inside of rim.
b) Bowls must be free of stains and mineral deposits inside and.outside.
7. Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing.
4 days a week
8. Wash or scrub sink basins with germicidal solution. 4 days a week
9. Clean and disinfect all restroom fixtures and counter tops and door handles. 4 days a week
10. Except Police department and Public Works. Daily
11. Wash walls and partitions with germicidal solution. Daily
a) Ammonium germicidal cleaner properly mixed is to be used in all cleaning processes.
E. ALL DRINKING FOUNTAINS
1. Clean and disinfect nozzle and basin. 4 days a week
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2. Use brush in drain and remove signs of corrosion. Weekly
F. ALL EATING AREAS: LUNCHROOMS LOUNGE
1. Pickup trash. 4 days a week
2. Spot clean glass in doors and surrounding windows. 4 days a week
3. Sanitize tabletops and damp clean seats and backs of chairs and door handles. 4 days a week
4. Sweep floor and pick up debris (including stairway at City Hall lunchroom). 4 days a week
5. Mop floors with germicidal solution. Weekly
6. Vacuum between refrigerator and counter. Monthly
NOTE: Kitchen located at Senior Center is not part of service area.
G. OFFICE AREAS
1. Pick up trash. 4 days a week
2. Empty smallrecycling containers. 4 days a week
3. Wipe reception area counter tops and door handles with disinfectant solution. 4 days a
week
4. Spot clean interior office windows. 4 days a week
5. Vacuum floors. 2 days a week
6. Empty large recycling containers. As Needed
H. ALL PUBLIC AREAS
1. Wipe all counter tops,desks, tables, door handles with germicidal solution. 4 days a week
1. DUST VERTICAL MORIZONTAL SURFACES
1. Dust all office desks,chairs and tables when cleared Weekly
a) Do not disturb papers.
2. Dust all low areas -hand height (70")including sills,ledges exposed filing cabinets,bookcases
and shelves. Weekly
3. Dust and sanitize all telephones. Weekly
4. Dust all high areas above (70") height including shelves, moldings, ledges and top of door
frames. Weekly
5. Dust Venetian blinds. Monthly
6. Wash Venetian blinds. Annually
a) Do not remove blinds.
b) To be completed in May.
I FURNITURE
1. Polish conference room tables Weekly
2. Vacuum fabric fizrniture in Library only. Weekly
3. Damp wipe plastic chairs with germicidal solution. Monthly
4. Clean all Tables in Auditorium and Community Monthly
K. SPECIAL SURFACES
1. All brass areas, e.g. door handles, electrical light plates etc., to be polish-free of tarnish and
fingerprints with brass polish. Semi-Monthly
L. FLOOR MAINTENANCE—CARPET
1. Vacuum thoroughly all carpeted areas including wall-to-wall carpet, carpet staircases, carpet
mats. 2 days a week
10 1 P .Ege
2. Carpet shall be spot cleaned as needed. 4 days a week
3. Move chairs to vacuum and replace in an orderly manner. 2 days a week
4. Machine shampoo all carpet. Per specific details for each location in workbook
NOTE: Vacuums used shall have a motor driven brush and a beater bar if carpet has a
pad installed,and shall have a motor driven brush o&if there is not pad under the carpet.
M. FLOOR MAINTENANCE - RESILIENT AND HARD
1. Sweep floors and remove debris. 4 days a week
2. Mop vinyl/tile with a properly mixed quaternary ammonium germicidal cleaner. 4 days a
week
3. Remove black marks,tar and oil. Weekly
4. Damp mop Library hardwood floors with clean warm water. Weekly
N. WINDOWS
1. Spot clean all interior windows. 4 days a week
2. Wash complete glass in interior offices and doors. Quarterly
O. WINDOW COVERINGS
1. Clean all window coverings. (To be completed in May) Annually
P. LIGHT FIXTURES
1. Remove flies and other foreign material from light fixtures. Quarterly
2. Thoroughly wash all light fixtures. Annually
a) To be completed in April.
Q. HVAC REGISTERS
1. Vacuum HVAC outlets removing dust, cobwebs and debris. Monthly
R. SPECIFIC LIBRARY REQUIREMENTS
1. Trash Pick-up in all areas
a) Pick up trash, and remove from building. 4 days a week
b) Replace liner if soiled by drink or wet debris. 4 days a week
c) Wash&disinfect waste containers if liners fail. As Needed
2. Recycling Containers
a) Empty small recycle bins into large recycle container. 4 days a week
b) Empty large indoor recycle containers to outdoor recycle containers. 4 days a week
3. Main Entrance Lobby- Items A-E 4 days a week
a) Clean area including doors, floors, and door mats.
b) Mop floors as needed.
c) Spot clean door glass above &below door handles.
d) Empty trash receptacles.
e) Wipe down tables and chairs.
f) Remove black marks,tar and oil from floor. Weekly
4. All Restrooms -Items A-K 4 days a week
a) Pick up and empty all trash (including sanitary) containers.
b) Service all soap,paper towel,toilet tissue,sanitary and seat cover dispensers as needed.
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c) Sweep floor and pick up debris.
d) Mop floors with germicidal solution.
e) Clean mirrors.
f) Clean and disinfect all toilet bowls including seats and urinals.
g) Clean inside of bowl and under inside of rim.
h) Wipe all wall surfaces around sink basins and urinals to remove evidence of splashing.
i) Wash or scrub sink basins with germicidal solution.
j) Clean and disinfect allrestroom fixtures,including door handles.
k) Disinfect Koala diaper changers.
1) Wash walls and partitions with germicidal solution. Weekly
5. All Drinking Fountains
a) Clean and disinfect nozzle and basin. 4 days a week
b) Clean drain and remove signs of corrosion. Weekly
6. Lunchroom / Employee Lounge- Items A-C 4 days a week
a) Empty trash receptacles.
b) Sanitize tabletops and countertop.
c) Sweep floor and pick up debris.
d) Damp clean seats and backs of chairs. Weekly
e) Mop floors with germicidal solution. Weekly
7. Office and Workroom Areas
a) Empty trash receptacles &recycling containers. 7 days a week
b) Vacuum carpeted floors and dust/mop tile. Weekly
c) Empty large recycling containers. As Needed
$. All Public Areas-Library&Lobby
(includes Lobby desk,Circulation desk,Reference desks,and Children's Desk)
a) Wipe all counter tops,desks &tables with cleaning solution specifically designed for the
particular surface. Weekly
(Circulation Desk: granite top &Children's Desk-Plastic Laminate)
9. Conference Rooms- Items A-C 4 days a week
a) Wipe table tops with specific appropriate solution for each surface to clean and/or
polish wood surfaces.
b) Vacuum floors.
c) Empty trash/recycling containers.
d) Sanitize sink and countertop. Weekly
10. Study Rooms - Items A C 6 days a week
a) Wipe table tops with specific appropriate solution for each surface to clean and/or
polish wood surfaces.
b) Vacuum floors.
c) Empty trash/recycling containers.
11. Dust Vertical / Horizontal Surfaces
a) Dust all low areas (70") height incl. sills,ledges,cabinets,bookcases &shelves. Weekly
b) Dust all high areas above (70") height incl. shelves,moldings,ledges and top of door
frames. Monthly
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12. Furniture
a) If accidental spill or stain,clean furniture. ASAP or when requested
13. Special Surfaces
a) All metal and aluminum finish areas (door handles,light plates etc.) are to be free of
tarnish and fingerprints and cleaned with appropriate polish. Monthly
14. Floor Maintenance- Carpet
a) Vacuum all carpeted areas including wall-to-wall carpet, Weekly
b) Vacuum carpet staircases,entry walk-off mats & traffic lanes 3 days week,
e) Carpet shall be spot cleaned as needed. As Needed
d) Move chairs to vacuum and replace in an orderly manner.As Required
15. Floor Maintenance- Resilient and Hard
a) Sweep floors and remove debris. 6 days a week
b) Mop vinyl/tile with ammonium/germicidal cleaner. 6 days a week
c) Remove black marks, tar and oil. Weekly
16. Community Room
a) Vacuum floors and carpets. 3 days a week(if room is used)
b) Mop wooden floor area. 6 days a week(if room is used)
c) Spot clean glass doors and windows. 6 days a week (if room is used)
d) Empty trash/recycling containers. 6 days a week (if room is used)
17. Pantry
a) Check for&remove debris and garbage. 6 days a week (f room is used)
b) Wipe down &sanitize counters, clean sink. 6 days a week (if room is used)
c) Mop floor. 6 days a week (if room is.used)
18. Children's Area / Program Areas - Items A-D 3 days a week
a) Vacuum floors and carpets.
b) Empty trash/recycling containers.
c) Mop tile/floors with germicidal solution.
d) Spot clean door glass (above and below handle) As Needed
19. Houghton Reading Room- Items A-C 3 days a week
a) Vacuum floors and carpets.
b) Empty trash/recycling containers.
e) Spot clean glass entry doors.
d) Dust granite hearth. Weekly
e) Dust outside of built-in display cabinet&clean glass. Weekly
f) Dust tabletops with appropriate cleaning.solution.Monthly
g) Clean fireplace glass &hearth. Monthly
h) Polish chair armrests. Quarterly
20. Elevators -Items A-C 3 days a week
a) Vacuum carpet (public) and mop file (staff)
131 Pa e
b) Sanitize buttons/panel.
c) Spot clean any surface (fingerprints,etc.).
d) Clean and sanitize all surfaces. Weekly
21. Light Fixtures
a) Remove insects &other foreign material from light fixtures Quarterly
b) Thoroughly wash all light fixtures. Annually
22. HVAC Vent Registers
a) Vacuum HVAC registers removing dust, cobwebs and debris. Quarterly
23. Window Coverings
a) Clean all window coverings. Quarterly
24. Windows
a) Spot clean all interior windows. 6 days a week
b) Wash public area windows/glass doors. Weekly
c) Wash complete glass in interior offices and doors.Monthly
d) Dust tongue in groove deck/wood ceiling(2nd Floor)light shelf by the clear story. -
Annually
25. Display cases
(2 in Lobby,2 in Local History, 3 in Houghton,2 in New Books)
a) Clean glass. Monthly
25. Public Computers (OPACS):Young Adults, Kids,New Books Area
a) Dust built-in laminate countertops Weekly
27. Misc.
a) Dust built-in benches. Monthly
b) Dust brace frames (big V's) Monthly
28. Contractor shall also be responsible for all other duties as assigned in writing or electronic
communication (email) by the City's Contract Manager. Only the City's Contract Manager
may assign extra duties.
CUSTODIAL TASK TECHNICAL SPECIFICATIONS
A. Remove Trash and Waste
All Central trash and common containers within the buildings will be emptied each night and
returned to their initial locations. Wet spills on interior of wastebasket will be removed. Can liners
will be replaced when obviously soiled or torn.
B. Remove Recycle Paper
Central recycling and common paper bins will be emptied each night into the indoor recycling
bins and returned to their initial location.The large recycling bins will be emptied on an"as needed
basis"into the recycling containers located outside.
NOTE: All recychng_paner shall be kept separate from garbage and be emptied into the
recycling containers.
141 Page
C. Cardboard Disposal
All cardboard that has been broken down and placed beside wastebaskets shall be removed to the
cardboard recycling containers located outside.
NOTE: All cardboard shall be kept separate from garbage and be emptied into the
cardboard recycling container outside.
D. Clean Entrance Mats
Entrance mats located in the interior of the entrances will be leaned. If vacuuming does not
remove the affected soil, the mats will be taken outside and swept with a stiff broom until all
visible soil has been removed.Entrance mats will be lifted to remove soil and moisture underneath,
and will then be returned to the normal location after cleaning. No entrance mats will be placed
upon a damp or wet floor surface.
E. Empty Ashtray Receptacle
Empty and damp wipe with cloth or sponge to remove evident soil from all ash tray receptacles.
F. Spot Clean Glass
Remove smudges, finger prints, streaks, stains, lint, etc., from all glass i.e., interior office glass,
entrance doors including surrounding glass windows. Spot cleaning is not to leave noticeable color
differential from surrounding area.
G. Cleaning Toilet and Urinals
Remove scale, scum, and mineral deposits, rust stains, etc. from the interior of toilet bowls and
urinals. After cleaning,toilets and urinals will be free from rings,mineral deposits,and rust stains
and will have a uniform,bright,shiny appearance.
H. Spot Clean Restroom Walls, Partitions, and Doors
Clean the partition walls,partition doors, walls surrounding the urinals and toilets. Remove any
nonpermanent stains, spots, streaks using a clean cloth or sponge dampened with a germicidal
detergent solution.Wipe the surface dry using a clean cloth.After cleaning the surface will have a
uniform appearance free from dust,lint,streaks, stains and writing.
I. Clean Mirrors
Remove soil,streaks,smudges,film,etc. from the surface of mirrors with a damp cloth or sponge.
After cleaning, surface will have no visible signs of streaks, smudges,lint, film,etc. and present a
uniform, clean appearance. Cleaning of mirrors shall include the frame of the mirror.
J. Mop and Disinfect Restroom Floors
Prior to mopping, the floor surface will have been swept with a broom to remove all loose dirt
and soil. Mop the floor with a germicidal detergent solution and rinse mop with dear water,using
a separate mop. After mopping, the floor will have a uniform appearance free of spots, spills,
stains,dirt,and oily film,mop strings,etc.Dispose of the remaining detergent solution by pouring
it down the toilets. Spills or stains caused by the dumping of the detergent solution will be wiped
clean.
15 1 Page
K. Refill Paper Product Dispensers
1. Refill all paper towel dispensers to the proper level. Folding paper towels will be interlocked
with remaining towels in the cabinet.
2. When toilet tissue dispensers hold two rolls, replace consumed rolls and partial rolls, which
appear to be down to the last 10-15 sheets.
3. Toilet seat cover dispensers will be filled with a new package when empty or when less than
six sheets remain in the package. The dispensers and adjacent surfaces will be wiped with
germicidal detergent to remove fingerprints and smudges after filling. The device will be
checked for proper operation after filling and any inoperable devices will be reported to the
Contract Administrator.
L. Refill Soap Dispensers
Soap dispensers will be filled with new soap bags. The dispensers and adjacent surfaces will be
wiped with a germicidal detergent to remove handprints and smudges after filling.The device will
be checked after filling for proper operation and any inoperable devices will be reported to the
Contract Administrator.
M. Clean and Disinfect Kitchen / Bathroom Sinks and Counters
Completely clean and disinfect all exposed surfaces of the kitchen and bathroom sinks. A non-
abrasive cleaner will be used on the exposed hardware. The cleaning includes the drying and
polishing of all exposed hardware. After cleaning, the fixture will present a clean, bright, shiny
appearance and will be free of all visible soil,streaks,oily smudges,residue cleaning agents,spots,
stains,etc.Inoperable or broken fixtures will be reported to the Contract Administrator.Different
cloths, sponges, brushes, and scouring pads will be used to clean the sinks than the ones
used for cleaning the toilet and urinals.
NOTE: Abrasives such as AJAX or Comet shall not be used on bowls, tubs, paint, or
other finished surfaces. Harsh acid products such as hydrochloric acid bowl
cleaners shall not be used on metal fixtures, paint, or other finished surfaces.
N. Clean Drinking Fountains
Remove all soil,streaks,etc. from drinking fountains,and the entire cabinet; disinfect all polished
metal surfaces including the nozzle and drain.
O. Dusting
Remove dust, lint, cobwebs from all vertical and horizontal surfaces including. Baseboards,
moldings, ledges, door and window casings, Venetian blinds, deflectors, pictures, walls, corners,
ceilings and open metal gratings.All furnishings and structural surfaces must be free of dust. Do
not disturb personal items such as papers and other documents on desks.The contractor shall not
be responsible for cleaning any flat surface that has papers or books on them. Low dusting is 70
inches below and High dusting is 70 above
P. Vacuum Carpet
Prior to vacuuming, all surface litter, such as paper, gum, rubber bands, staples, paper clips, etc.
will be picked up. Chairs and trash receptacles will be moved as necessary to vacuum underneath.
After vacuuming the entire floor, it will be free of all visible litter, soil, and dust and embedded
grit,including corners,under partitions and next to the baseboard.
161 Page
Q. Restore Furniture to Standard Arrangement
Upon completion of the cleaning tasks, the furniture will be arranged in the original pattern. In
the lobby, conference rooms and lounge setting, there will be a uniform appearance with chairs
placed with equal space around the tables.
R. Wash All Hard Furniture Surfaces
Using a cloth or sponge dampened in a germicidal detergent; completely clean all flat surfaces,
table and chair legs or supports to remove spills, spots, dirt, lint, etc. Gum should be removed
from any surfaces to which it is adhered. Use appropriate cleaner solution for type of table i.e.
wood,metal so as not to damage surface of table.
S. Spot Removal on Carpets
Carpets will be checked 4 days a week for stains. All stain areas will be treated with spot cleaning
solutions,following the direction of the manufacturer for the specific stain involved.Spot cleaning
will continue until as much of the stain as possible is removed. After cleaning to remove spots,
the carpet should be free from visible spots and stains.
T. Clean and Disinfect Customer Counters
Remove any non-permanent stains, spots and/or spills from all counters, using a germicidal
detergent solution. Cloths used shall be different than those used in the bathrooms.
U. Dust Mop and/or Sweep Non-Carpeted FIoors
Prior to sweeping or dust mopping,all surface litter such as paper,gum,rubber bands,paper clips,
spills, etc. will be picked up. The entire area that is to be swept will be thoroughly cleaned to
remove dust, dry soil, and other surface debris. All areas such as under chairs, trash receptacles,
and other furnishings, which are accessible, and behind doors, will be swept. After sweeping,
surfaces, including corners, and places inaccessible to the mop, will be free of all visible soil,
streaks,litter and spots caused by spills.
V. Damp Mop Spills on Non-Carpeted Floors
When stains and soil are not removed by the dry cleaning methods, they are to be removed by
spot damp mopping. After spot mopping, the floor surface will present a clean appearance, free
of spills, spots, film and other stains which can be removed by the application of detergent from
a well wrung damp mop.
W.Wet Mop Non-Carpeted Floors
Entrance mats will be removed and cleaned. The surfaces will be swept or dust mopped prior to
wet mopping to remove all loose soil and dust. All accessible areas will be mopped to remove all
soil and non-permanent stains.After mopping,the floors will have a uniform appearance with no
streaks, film, swirl marks, detergent residue, mop strings or other evidence of soil. There will be
no splash marks left on the baseboards. Any splash marks will be removed immediately. The
entrance carpet will be replaced when the floor is completely dry.
X. Minot Construction Cleanup
Minor construction cleanup includes removal of dust,loose debris, etc. that would be picked up
or cleaned during a regular Custodial Service.This will be considered part of the contract.
NOTE: Lame debris, piles, etc. due to construction is not considered part of the
contract.
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Y. Wash Light Fixtures
The diffuser or light globe will be removed,cleaned and reinstalled. The fixtures and the diffuser
will be damp-wiped,the fluorescent tubes or light bulb will be dry-wiped to remove all visible dust
and soil.The diffuser and globe will be cleaned on both sides and dried.After cleaning,the fixture
will be free from dust, oily soil., smudges, streaks, etc. Any adjacent area soiled by the cleaning
process will also be cleaned. (To be completed annually,in April).
Z. Wash All Exterior Window Glass
Completely clean both sides of all exterior building window glass.All areas adjacent to the window
glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a
uniform appearance free of all smudges, fingerprints, stains, streaks, lint, etc. Areas adjacent to
any window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored.
To be completed annually,in May.
AA. Wash All Interior Window Glass
Completely clean both sides of all interior office window glass. All areas adjacent to the window
glass, including the frame and sills, will be cleaned. After cleaning, the surface will present a
uniform appearance free of all smudges, fingerprints,stains streaks,lint,etc.Areas adjacent to any
window glass,which is soiled by cleaning of the glass,will be completely cleaned and restored.
BB. Routine Attention
After performing custodial tasks in any area, attention must be paid to the following details:
straighten Venetian blinds or draperies, close windows, turn off lights,close and lock doors.
CC. Wash Venetian.Blinds
In the cleaning process, both sides of the blinds will be cleaned in place. Do not remove blinds.
The hardware will not be damaged and the blinds will operate properly.Blinds must be completely
dried after cleaning. After cleaning, the blinds will have all visible soil, smudges, non-permanent
stains, streaks, etc. removed and will present a uniform clean appearance. Contractor shall be
responsible for damage and installation, and operation if blinds are removed for cleaning. To be
completed annually,usually in May.
DD. Carpet Cleaning
Machine shampooing of carpet is to he performed in accordance with manufacturer's
recommended practices.The Contract Administrator prior to shampooing of carpet shall approve
the cleaning method. The carpet shall be vacuumed thoroughly to remove all loose dirt before
shampooing.All carpet shall be shampooed semi-annually.To be completed in April and October.
EE. Waxing of Vinyl Flooring
All waxing and buffing is to be performed in accordance with manufacturer's recommended
practices. Area will be swept to remove all loose soil and dust before stripping. Floors are to be
stripped of all wax prior to new wax application and buffing. Clean all baseboards after application.
Hard surface vinyl flooring will be stripped,waxed and buffed on an annual basis.To be completed
in April or October.
CUSTODIAL SERVICE SCHEDULE
LOCATION SCHEDULE S DARE FEET
A. City Hall Buildings
1. Cijy Hall M/Tu/W/Th 11,220
Areas to be serviced: All offices, work areas, conference rooms, lobby, employee
restrooms, kitchen, upstairs lounge, floors — carpet and hard
surfaces, spot clean windows
2. Police Deft.Annex Su/M/Tu/W/Th/F/Sat 1,790
Areas to be serviced: All offices, work areas, restrooms, floors — carpet and hard
surfaces, spot clean windows
3. Police Department Su/M/Tu/W/Th/F/Sa 11,300
.Areas to be serviced: All offices, work areas, lobby, briefing room/eating area,
locker rooms, public restrooms, employee restroom, armory,
jail, floors--carpet and hard surfaces, spot clean windows.
4. Permit Center M/Tu/W/Th 13,000
Areas to be serviced: All offices, work areas, conference rooms, lobby area,
employee restrooms, kitchen/lunch area, floors — carpet and
hard surfaces, spot clean windows.
B. Network Services —Niche Building M/Tu/W/Th 2,240
Areas to be serviced: All offices, work areas, training center, restrooms, kitchen,
floors—carpet and hard surfaces,spot clean windows.
C. New Public Wotks 8777 SW Burnham
1. Main M/Tu/W/Th/F 8,460
Areas to be serviced: All offices, work areas, conference rooms including large
auditorium, lobby, public restrooms, employee restrooms,
kitchen,floors—carpet and hard surfaces,spot clean windows.
2. Shop Areas M/Tu/W/Th/F 1,960
Areas to be se:viced: All office areas, restrooms, shower areas, kitchen/lounge,
floors—hard surfaces,spot clean windows.
D. PW 8955, 8975 Ash St
1. Main M/Tu/W/Th/F 2,700
Areas to be serviced: All offices, work areas, conference room, locker rooms,
kitchen, floors—carpet and hard surfaces,spot clean windows.
191 P a g C
2. Shop Areas M/Tu/W/Th/F 140
Areas to be serviced: Office area, employee restroom.
E. Skate Park Rest Rooms Su/M/Tu/W/Th/F/Sa 120
Areas to be serviced: Clean and restock 2 rest rooms in summer (April to
September) and 1 rest room in winter(October to March)
F. Tigard Public Libra Su/M/Tu/W/Th/F/Sa 48,430
Areas to be serviced: All offices, Community room, conference rooms,work areas,
lobby areas, public areas, public restrooms, employee
restrooms, floors — carpet and hard surfaces, spot clean
windows.
G. Senior Center M/Tu/W/Th/F 9240
Areas to be serviced: All offices, work areas, lobby, restrooms — 2 upstairs, 3
downstairs, floors — carpet, linoleum, and hardwood, spot
clean windows, eating/dining room. Note: Do not clean
Kitchen.
H. Dirksen Mod 11130 SW Tigard- (1 day a week TBD)
Areas to be serviced: All offices, work areas, restrooms — floors: carpet, mop
linoleum/ hardwood, spot clean windows,empty all trash.
I. Fanno House 13335 SW Hall Blvd- (1 day a week TBD)
Areas to be serviced: All offices,work areas,restrooms upstairs and down—floors:
carpet,mop linoleum/ hardwood,spot clean windows, empty
all trash.
DAY PORTER DUTIES 1 July 2020
Day porter will have a pager or cell phone on at all time.
The cell or phone number will be supplied to Facility for proper disbursement.
A. Police Department lobby restrooms—7 days a week.. M/Tu/W/Th/F/Sa
Start of your shift
1. Sweep floors and pick up debris—7 days a week.
2. Mop Floors with germicidal solution—7 days a week.
3. Clean and disinfect all toilet bowls including seat and urinals. 7 days a week
4. Clean mirrors—As Needed
5. Was or scrub sink basins with germicidal.solution—7 days a week
G. Clean and disinfect all restroom walls. As Needed
7. Clean and disinfect restroom fixtures and counter tops. As Needed
8. Service all soap, towel,toilet tissue, sanitary and seat cover dispenser—As Needed.
201Pag
B. Police Department lobby—7 days a week
1. Sweep floors and pick up debris. 7 days a week
2. Spot clean windows. 7 days a week
C. Be prepared for Emergencies in City buildings
D. Library—7 days a week
Clean and check supplies first part of shift before starting at the Library
1. Spot clean windows —7 days a week
2. Service all soap, towel,toilet tissue, sanitary and seat cover dispenser. As Needed
3. Check all bathroom floor(3 times a shift)
4. Check out side trash can in front (Empty if 3/4 full)
5. Dust when not busy 7 days a week
6. Inspect lunchroom Mop floor.As Needed
7. Check trash receptacles in Restrooms (Empty if 3/a full)
8. Sweep floors and pick up debris Lobby&Restroom 7 days a week
9. Spot clean chair in Community Room As Needed
10. Be prepared to clean anything that might need done. As Needed
E. Skate Park Rest Room 7 days a week
Night crew willrepeat as the contract states
As Needed Cleaning for extra clean up and Bio-Cleaning 1
This is after all Janitorial staff has left or if we have any type of Bio clean-up problem
1. Extra cleaning will be$34.00 per Hour with a 2 hour minimum
2. Bio Cleaning (Emergency) will be $57.00 per hour with a 2 hour minimum
3. Cost of Bio Fits minimum$20.00 and maximum$100.00
211 Page
EXHIBIT B
CONTRACTOR'S WORKBOOKS
221 Page
�r t�
SUMMARY OF ANNUAL COSTS Oregon Department of Administrailve Services
Project Costing Worksheet
The summary sheet is linked to the other sheets In this workbook.Any area shaded in l€ghl.graen is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided Into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs,Raw matarlals consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
Sheets.Labor costs Is direct labor used to produce or servica the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name 1TVVV ino. Sustainable Cleaning Sy2temsl 2020-701.
Project WRY.of'Dowd City118111PublIbSafetyiparmitz 38,750 sq.it, Janitorial
Executive Director Signature;
Raw Materials
Per Tlme Use-Supplies (from supplies worksheet) S 618.36
t qulpmenl,Tools$$Subcontracting (from small equipmeril worksheet) 15
5ubtatai 1 ,5618:56
Labor
Direct Labor (from labor daily warksheet) 5 5&36rJ.26
overhead
See Overhead Worksheet II,5l;t.5p
Delivery
Transportation (from Trans&Reserve Aurksheet) °a 71.36
Total Before Margin f S 64,634.01
Reserve
Margin Held in Reservs (from Trans&Nuserve wurksheel) S 1,319.136
Total Bid Yearly.$ $5,963.07
moitthlyl 5 .5;496,03
OAS Form#12 J
Revision 10-03 mage 1 8umroary Sheat
U4- q !!
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets In this workbook.Any area shaded in light green is either a farmu€a
or linked to anotherwork sheet_The only manual input to this sheet will be to input the QRF name.The costs are to
be divided Into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Casts.Raw materials consist
of supplies,small equipment&toots,and large or special equipment,Each category is detailed on the foilowing
sheets.labor costs is direct labor used to produce or service the contract,Overhead costs Is a line Item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets,All these Casts will vary depending upon your organization and the specitications for the
project,Each sheet will have an example calculation and further Instructions for completion,
QRF Naini JTVW inc. 5rislainnble Cleaning S .,reins)2020.2021
Project 'r€ and C;ty Fenno Creek Hausa(Rental)lx weekly Clean
Exacutiyo Director signature:
Raw Materials
Per Time Use•Supplies (from supplies worksheet) S i8f,27
Equipment,Tools&Subcontracting (from small equipment worksheet) 1$
Subtotals'S 187,27
Labor
Direct i.abar {from labor daily worksheet) $ 1,180-�1
Overhand
See Overhead Worksheat 1$ 209.78
00lfvery
Transportation (tram Trani&Reserve worksheet) $.
Total Before MaMinj$ 1.581.48
Reserve
lvtargln Mold in Reserve (from Trann&Resgrve,wr)rkshr:a1) 1.5 32.27
Total Bid Yearlyl S 1.613;7 t
Month 1yJ S 134A8
DA5 Farm#12 J
Revision 10.03 gage 1 Summary Sheet
0 kt— �t 11
SUMMARY OF ANNUAL.COSTS Oregon Department of Administrative Servia6s
Project Casting Worksheet
The summary sheet Is linked to the other sheets In this workboek.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual Input to this sheet Wl he to input the QRF name.The costs are to
be divided into five catenaries:Flaw Materials,Lataor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detalled on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a ilne Item charge
which is computed on the overhead sheet Transportation or delivery arid reserve ccmpulatfons are also completer)
an the following sheets.All these casts will very depending upon your organization and the specifications for the
project.Et3rh sheet will have an example calculation and further{nglructions for completion.
QRF Name ITVW Inc, Sustair+abte Clearing S terns)2420-2021
Project ,Tigard City Network Building Janitorial 2240'N,R. 2x vacuuming Central Trash
Executive Director Signature: kit
Raw Materials _
Per Time use-Supplies (from supplies wcrksheat) $ 50148
rrquipmenl,Tools&Subcontrsacting (from small equipment worksheet) $
Subtotal 11$ 503:48
Labor
Direct labor (trom labor daily worksheet) 5,274;14
Overhead
See Overhead Worksheet Is 9163.84
Delivery
Tramponallon (from Trans&Reserve wuksheet) I$
Total Before Margiril$ 8,661.26
Reservr!
ktarrll€r Held in Reserve (from Trans&Reserve werkshent) s.. t3ti:84
Total Sid Yearly 5 8 707.20-
Monthly
DA5 corm tf12 J
Revision 103 Pape 1 Summary Sheet
SUMMARY OF ANNUAL C05T8 Oregon Department of Administrative Services
Project Costing Workshout
The summary sheet is linked to the ether sheets in this workbook.Any area shaded in tight greed is a€they a formula
or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Oei€very and Reserve Costs.Raw materials Consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
streets.Labor casts is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation of delivery and reserve computations are also completed
on the following sheets.All these costa will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further Instructions for completion.
QRF Name TV.W Jnr•.. Sustainable Cleaning S terns 20204021
Project g ird'Cily Senior Center: 8,1 10 Q FF Janllonai
(no weekend work)Clean only-entrances+bathrooms gaily- Stairs;Elavaim Weekly,Sweep+Mop 2x week
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) $ 481.62
Equipment,Toots&Subcontracting (from s€Hall equipment worksheet) 5
Subtotal 1_E 98182
labor
Direct Labor (from labor daily worksheet) 15,822.,32
Overhead
Seta Overhead Warksheet 2
Delivery
Tramportalion (from Trans.&Reserve worksheet) 5. 35:94
Total Before Margin $ 18,8pg.97
Reserve
Margin Field in Reserve (from Trans&Reserve vwarksheet) $ 190.00
Total Bid Yearly ; 18,999.97
Monthly 1,583.$3
DAS Form p12 J
Revision 1.0-03 Mage I Summary Sheet
o V-
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Workghoet
The summary sheat is linked to the other sheets In this workbook,Any area shaded in light green is ellher a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into ave categories:Raw Materials,Labor,Overhead,Delivery and Reserve Casts,Raw materials consist
of supplies,small equipment&tools,and large or special equipment,Each category is detailed on the following
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead coats is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these Costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further Instructions for completion,
QRF Name JTVW inc: Sustainable Cleaning 5 .tems 2020-2021
Project l7gard City Public Works Janitorial
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (fmm supplies wnrksheet) 530J3
3
equipment,Tools$Subcontracting (from small equipment worksheet) V
Subtotal 11 Il 530-13
Labar
Direct Labor (from labor daily worksheet)
Overhead
See Overhead Worksheet S 3,835.03
Delivery
Transportation (from Traiis&Reserve wotksheel) S
Total Before Marg1n a 28.9.80:20
Reserve
M2rffn Heid in Reserve (from Trans&Reserve worksheet) 3 590,00
Togo[Bid Yearly S 29,W.20
Monthlyl 5 2,45$,35
OAS Form#12 J
Revision 10-03 Page 1 SummarySheet
/0
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Casting Worksheet
The summary sheet is linked to the other sheets In this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual Input to this sheet will be to input the QRF name,The costs.are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract,Overhead costs is a line item charge
which is computed on the overhead sheet.Transportatinn or delivery and reserve computations are also completed
on the following sheets.All these costs will vafy depending upon your organization arld the specifications for the
project.Each sheet will have an example calculation and further instructions for comptelion.
QRF Name JTVW Inc. Susbilrin pie Ck-aning Systems) 2{720.2421
Pro ectTi and Public Library Janitoriel Apol 2020 4B.430 SO.FT.
Wankand Day Porter starts at 1:00 YIN Central Irash and 3 x voeek vacuuming
Executive Director signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet) 974.29
Equipment,Tools&Subcontracting (from small equipment worksheet} $
Subtotal 11 5 874:29
Labor
0iruct Labor (from labor daily worksheet) r 73,840199
Overhead
See Overhead Worksheet S 11,442;81
Delivery
Transportation (from Trans&Reserve worksheet) S 101,78
Total Before Hardin s Ei 2s9.t#8
Reserve
Margin Heid in Reserve (from Trans&Reserve worksheet) is 1,780.40
Total Rid Yearly 3 _ 884020.06
Monthly S 7,335.x71'
DAS Farm#12 J
Revision 10.03 Page I Summary Sheet
0�- ��(T
SUMMARY OF ANNUAL COSTS Oregon Department of AdinInistraiive 3orvices
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook,Any area shaded in light green Is either a formula
or linked to another work sheet.The only manual input to this sheet will be to Input the ORF name.The costs are to
he divided Into five categorles:Raw Materials,Labor,Overhead,Delivery and Reserva Costs.Flaw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the fallowing
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line item charge
which Is computed on the overhead sheet.Transportailon or delivery and reserve computations are also completed
an the following sheets.IUI these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example cralcuiation and further Instructions for completion.
QRF Nance JTVW inc. SuM ainabig Gleaning Systems) 2020.2021
Project 'If and Mrksert fFormedy Sum mefCreek J fx Week) Janitorial
11130 SW Tigard Street,Tigard,Oregon 97223 Modular n J( 911"
Executive Piractor Signature, 3
Raw Materials
Per Time Use-Supplies lfrtarrim supplies worksheet) Is 33:255.
Equipment,Tools&Subcontracting (from small equipment worksheel) -$'
Subtotal 5 39.25
Labor
Direct Labor (from tabor daily worksheet) $ 1.3:36.12
Overhead
See Overhead Workslleem s 218.12
Delivery
Transportation (from Trans&Reaerve worksheet) 50.83:.
Total Before Margin S 1,841 32
Reserve
Margirm Held TEs Reserve (from Trans&Reserve worksheet) 1.5 33:56
Total Bid Yoarlyl 11,677,8a
Monthly[,,$_,___ 139.62
SAS Form#12 J
Revision 10-03 Page t Summarysheel
SUMMARY OF ANNUAL.COSTS Oregon Department of Administrative Services
Project Costing worksheet
The summary sheet is linked to the other sheets in this workbook,Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the ORF name.The costs are to
be divided Into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs,Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each calegory is detailed on the rotlowing
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs Is a line item charge
which is computed on the overhead sheet-Transportation or delivery and reserve computations are also completed
on the following sheets.All these fasts will vary depending upon your organization and the specificatlons for the
project,Each sheet will have an example calculation and further instructions for completion,
ORF Name 1iW in(-,, gostalnable Gleaning S.tems) 2020-2021
Project ITigard Public Works Ash d Burnham Street Division Approx.1500 sq.ft. Janitorial
5 x weekly-2 Offices,3 Restrooms, I Sreakroom &Lneker Room
Executive Director Signature:
Raw Materials
Per Time Use-Supplies {from$uppties worksheet} 4B0,90
Equipment,Tools s Subcontracting {from small equipment worksheet] $
SrlUtotat 1 �: 460,96
t.a4or
Direct tabor (from labor daily worksheet) 7,194,47
Overhead
See Overhead Worksheet S 1;170.133.
Delivery
Transportation (from Trans&Reserm worksheet) 5
Total Before MariVni 3 026,26
Reserve
Margin Held in Reserve (from Trans 3 Raserve 5vcrkshee1) S 1611;f 3'
Total Bid Yearlyl 5 _ 9;01aG,3fl:
Monthly 5 750:53
DAS Form#12 J
Ravision 10-03 Page 1 SummarySheel
I jq
SUMMARY aP ANNUAL COSTS Crugatt Department of Administrallvo SorviCrs
Project Costing Worksheet
The summary sheet Is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheat will be to input the ORF name.The costs are to
be divided Into five calegories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead costs Is a lino Item charge
which Is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these casts will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name TVW inc-(Su,,lainable Cleaning S. terns) 2020-2021
Project j7rlgart Pkiblic Library 48,430 square Feet. _ Coni€itunity Room&Tratflc Lanes(2 floors) Carpels 2x Service.quote
Executive 01roctor Signature',
Raw Materials
Per Time Use-Supplies {from supplies worksheet} $ 350:40
Equipment,Toots&Subcontract€ng (from small equipment Worksheet) $ 150.08
Subtotal It$ 500.AU
Labor
Direct Labor (from labor dally worksheet) I 1,332187
Overhead
See Overhead Worksheet S 28S.1H
Delivery
Transportation (farm Trans&Reserve warksheat) 0:A5
Total taotore Margin .$ 2:tz7:9ti
Reserve
Margin Held in Reserve (from Trans&Reserve Worksheet)
Total Rid Yearly S ��2,193,76
Monthly:$ 162;01
OAS Form 112 J
Rovisign 10-43 Page 1 Summary Shea[
d G(11
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Costing Worksh"t
The summary sheet is linked to the other sheets in this.workbook.Any area shaded in light green is either a formula
or finked to another work sheet.The only manual Input to this sheet will be to input the QRF name.The casts are to
be divided into rive categories:Raw Materials,Labor,Overhead,Oelfvery and Reserve Costs.Raw rnaledatis consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.Labor costs Is direct tabor used to produce or service the contract.Overhead costs is a Ilne Item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these casts will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion,
QRF Name JTVW ine„(Sustainable Cleaning.Systems) 2020.2429
Project ITigard P11bi1c library 48A30 80 FT Carpets 1 x Se:rviccs Annually .045 cents 5Q FT Per Service( Totai)
Executive Director Slgnetura.
Raw Materials
Per Time Use.Supplies (from supplies worksheet)
iwquipment,Touls&Subcontracting (from small equipment warkiheet) 5 150.06'
Subtotal S 3 06
Labor
Direct Labor (from labor daily worksheet) is 1,68178
Overhead
See Overhead Worksheet $ 285<7Z_
Delivery
Transportation (from Trans&Reserve worksheet) $ 28:29
Total Before Margin $ 2,206,91
Reserve
Margin lield itt Deserve (from'rfens&Reserve Worksheet) I S. 68,26
Total Bid Yuarlyj$ 2;275.16.
Monthly $ t89.60-
OAS Form#12 J
Ravtslon 10-03 Page 1 Summary Sheat
tL Wlq
SUMMARY OF ANNUAL COSTS Oregon Depadmont of Adminfstrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to anotherwork sheet.The only nlanual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Coats,Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets,labor costs Is direct labor used to produce or service the contract.Overhead casts Is a line item charge
which Is computed on the overhead sheat.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion,
QRF Name JTVW inc. Sustainable Cleaning:Stems 2020.2021
Project IT19ard City Network Building 2,240 sq.h. 1x Annual Traffic Carpe€s
Executive Director Signature:
Raw Materials
Per Time Use-supplies (from supplies worksheet)
Equipment,Tools&Subcontracting (from small_equipment worksheet) 150;06`
Subtotal 1
Labor
Direct labor (frons labor daily worksheet) 101.70
Overhead
See Overhead Worknhaal 3 t8 09
Delivery
Transportation (from Trans&Reserve worksheet}
Total Before Margin 4 34T48
Reserve
Margin Held in Reserve (from Trans&Resorre wnrkshaet) r.49
Total Birt Yearly[
Monthly 5 29.55
DAS Form r{12 J
Revision 10.03 page 1 Summarystleet
0'�- �J (�
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Casting Warksheel
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is thither a formula
or finked to another work sheet:The only manual Input to this sheet will be to input the AIRF name,The costs are to
be divided Into five categories:thaw Materials,Labor,Overhead,Delivery and Reserve Costs.Flaw materials consist
of supplies,small equipment&toots,and large or special equipment-Each category Is detailed on the following
sheets.labor Costs is direct labor used to produce or service the contract.Overhead costa is a fine item charge
which Is computed on the overread sheet.Transportabon or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further Instructions for completion:
QRF Name JE-LW-_inc, Sustainable Clean[n .S lams 2Q2t}2021
Project IT19ard Cily Network Building 2'240 sq<it. 1x Garpel Cteaning ,18 cents par SQ FT per Service
Executive Director Signature:
Raw Materials
Per Time Use-Supplies i€mm supplies worksheell S 40.14
Equipment.Tools&Subcontracting (train small equipment worksheet) S 150.06
Subtotal 1 19f1.24
Labor
Direct Labor (from labor daily worksheet) 1$ 152:54
Overhead
See Overhead Worksheet S 53.53
Delivery
Transparlation (from Trans&Reserve worksheet)
Total Before Margin S 4K 11.
Reserve
Margin Held in Reserve (from Trans&Reserve worksheet) S` 8.29
Total Bid Yearly d1't.39
Monthly_S 3.1.53
DAS Farm#12 J
Revision M03 page 1 SummarySheel
0�(-
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Project Gosling Worksheet
The summary sheet is!Inked to the other sheets In this workbook,Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The costs are to
be divided into five categories:Raw Materials,labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.tabor costs is direct labor used to produce or service the contract,Overhead costs Is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications rot the
project,Each sheet will have an example calculation and further Instructions for completion.
QRF Noma JTVW inc. Sustainobie CEeemin S tems 2020.2021
Project ;n erd City 3enibr Cenler� 8,110 sq..ft Full Carpels Ix Annually
Executive Director Signature:
Raw Materials
Per Time Use.Supplies (from supplies worksheet) 41.19
Equipmani,Tools&Sobcorilraotinq (from small equipment Nvorksheet) S 12,53
Subtotal 1 S 53.71
1,417or
Direct labor (from labor daily worksheet) $ 203.39
Overhead
See Overhead Workshaal S 38.SS
Delivery
Transportation (from Trans&Reservo workst€eet) 0 5$
Total Before Margin 5 296.64
Reserve
Margin field in Reserve (from Trans&ReScrve worksheet) S 3-00
Total Bid Yearly 5 299,89=
Monthly $ 24.97'
t7AS Form 912 J
Revision 10.03 Page 1 Summary Sheel
0(L G ((�
SUMMARY OF ANNUAL COSTS Oregon Deportment of Administrative Services
Project Costing Worksheet
The summary sheet Is linked to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet.The only manual input to this sheet will be to input the QRF name.The casts are to
be divided Into five categories;Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment,Each category is detailed on the following
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead costs is a line item charge
which Is computed on tite overhead sheet.Tra asportation or delivery and reserve computations are also completed
on the following streets.All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and rurther Instructions for comptetion,
QRF Name JTVW inc, Sustainabie Cleaning Systems), 2020-2021
Project ITIgard City senior Center 8;110 sq,h Carpel Traffic I x service
Cxecutfve Director Signature,
Raw Materials
Per Tlme Use-Supplies (from supplies workabet?t) S 41.11.
Cquipment,Tools&Subcontracting (from small equipment wbrksheell5 12.5
Subtotal 1 ;& 53.r2
Labor
Direct Labor (from labor daily worksheet) Is 152:5 t
Overhead
See Overhead Worksheet S 31,27
Delivery
Transportation (front Trans&Reserve umrkshe,al) $ 0.58
Total Before Margin $ 236,11
Reserve
Margin Held in Reserve (from Trans$Reserve workshesl) S
Total Bid Yearly $ 2401:51
Monthly S 2ff 04
DAG Form#12 J
Revision 10.03 Page 1 Summary Sheet
0 �-
SUMMARY OF ANNUAL COSTS Oregon Department of Adminlstrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook,Any area shaded in light green is either a formula
or linked to another work sheat The only manual input to this sheet will be to Input the QRF name,The costs are to
be divided Into five categories;Raw Materials,tabor,Overhead,delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the folitawing
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organizatlon and(he specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QRF Name JTVW1nc. Sustainable.0eanin Systems)2020-2021
Project Tigard City. Fi3nrio Greek Howe(Rental) _ Full Carpet Ceaninq Ix Annuafy
„ ...
Executive Director Signature.
Raw Materials
Per Time Use-supplies (from supplies worksheel) >i 40J4
Equipment,Tools&Subcontracting {from small equipment worksheet) 5
Subtotal 111,$ 40.14
Labor
Direct Labor (from labor deify wwiksheet) s. 152. 1
Overhead
See Overhead Worksilerrl
Delivery
Transportatlan (from Trans&Reserve worksheet)
Total Before Margln 5. 233.17 3
Reserve
Margin Heid in Reserve (from Trans&Reserve worksheel) 4.78
Total Bid Yearly as 237,05
Monthly�.3 1$82
DAS Form#12 J
Revislon 10,03 Page 1 Summary Sheet
o �' 60
SUMMARY OF ANNUAL COSTS Oregaii Department of Administrative Services
Project Costing Worksheet
The summary sheet is linked to the other sheets in this workbook.Any area shaded in light green is dither a formula
or linked to another work sheet.This only manual input to this sheet will be to input the QRF name;The casts are to
be divided Into hive categories:Raw Materials,Labor,Overhead,Nfivery and Reserve Casts.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these costs will vary depending upon your organization and the specifications for the
project.Each street will have an example calculation and further instructions for completion.
ORF Mama JTVW inc. Sustainal7ie Cleanirt 5 €erns 2020-2021
Project 171gard City Public Works 'Traffic Carpels 2x Service
Executive Director Signature.,
Raw Materials
Per Time Use-Supplies (fmm supplies worksheei} $ f3tS.B3
Equipment,Tools&Subconlracifng (from small equipment worksheel) .3 150 os
Subtotal 1 S 235.89
Labor
Direct Labor ((tool labor daily worksheet) S 550;33'
Overhead
Sea Overhead Worksheet s 72r<.St
Delivery
Transportation (from Trans&Reserve worksheet) 18.118
Total Before Margin 938.54#
Reserve
Margin Held in Resarva (tram Trans&Reserve worksheet)
Total Old Yearly $ 857:7�t
Monthly S 70AI'
9A5 Form rs12 J
Revision 1 R-03 Page 1 Summary Shaer
SUMMARY OF ANNUAL COSTS Oragon Departmant of Administrative Services
PrejnGt Coaling Workaheet
The summary sheet is linked to the Other sheets in this workbook..Any area shaded In light green is either a formula
or inked to another work sheet.The only manual input to this sheat will be to input the QRP name.The costs are to
be divided into five categories;Raw Materials,Labor,Overhead,Delivery and Reserve Costs,Raw materials consist
of supplies,small equipment&roofs,and large or special equipment.Each category Is detailed on(lie following
sheets.Labor costs Is direct labor used to produce or service the contract,Overhead costs is a line item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets.All these casts will vary depending upon your organization and the specifications for the
project.Lach sheet will have an example calculation and further instructions for completion,
QRF Flame ITVW inc.(Sustainable Gleaning Systems)2420.2621
J �g y Public Safety Carpet Traffic Lanes 2x Annually
Project 7i Mrd: (,11 Hell&Pr+rntt-_ _ ,
Executive Director Signature:
Raw Materials
Per Time Use-Supplies (from supplies worksheet)
Equipment,Tools 6.Subconlracting (from small equipment worksheel) S 160,06
Subtotal 1 313.28.
Labor
01rect Labor (from labor dsily worksheet) L$ i,418<S71
Overhead
See Ovorhead Worksheet $ 269.12
Delivery
Transportation (from Trane$Reserve worksheet) 0,40.
Total Before Margin s 2,00&04.
Reserve
Margin HcJd in Rest3rvc (from Trans&Reserve worksheet) $ 62,10
Total Bid Yearly 2;137U.35
montWyj$ 172.51
OAS Form#12 J
Revision 10-03 Page 1 Summary Sheet
() �- GILD
SUMMARY OF ANNUAL COSTS Oregon Department of Administrative Services
Prnjact Coating Worksheet
The summary sheet is linked to the other shuts In this workbook,Any area shaded in light green is either aformula
or linked to another work sheet.The only manual Input to this sheet will be to Input the QRF name,The costs are to
be divided into We categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equipment.Each category is detailed on the following
sheets.Labor costs is direct labor used to produce or service the contract;Overhead costs is a line item charge
which Is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets,All these costs will vary depending upon your organization and the specifications for the
project.trach sheet will have an example calculation and further instructions for completion.
ORF Name 1TVW inc; SusiamahIs Cleamn S stems 2020-2021
project [Tigard Cit Hall• Town Ball Carpet Cleaning 3x Service
executive Diredor Sianaturo:
Raw Materials
Per Time Use-Supplies (from supplies worksheeO a 1'P'6
'6
Equipment.Tools&5ubaontractirg (from$mail equipmril worksheet) s 15U:e$
Subtotal l.S «93;117
Labor
Direct labor (from labor daily worksheet) S =7132,72
Overhead
see Overhead Worksheet 1fi5:83
Dall4ary
Transportation (from Trans&Reserve worksheet) S 28,46.
Total Before Marglu I S' t,250,17
Reserve
Margin Heid in Reserve (from Trans&Reseive workshee€) S
Total Bid Yearly S:_ 1;275,133
Monthly 5 10$.30
DAS Form 912 J
Revision 10.03 Page 1 Summnfy Sheet
SUMMARY OF ANNUAL COSTS Oregon DeparlMont of Administrative Services
Project Casting Worksheet
The summary sheet Is linked to the other sheets In this workbook.Any area shaded In light green is either a formula
or linked to another work sheet.The only manual Input to this sheet will be to Input the QRF name.The costs are to
be divided into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or special equlpriient.Each category is detailed on the following
sheets.Labor costs Is direct labor used to produce or service the contract.Overhead costs is a line item charge
which Is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the fallowing sheets.All these costs will vary depending upon your organization and the 5pecificatlons for the
project.Each sheet will have an example calculation and further instructions for completlan.
QRF Name JTVVV m. Sustainable Cteanin :& tems 2004021
Project ITIgard City Public Works rail Cairlets 1 x Annually
Executive Director Signature:
Raw Materlais
Per Time Use-Supp(es {from supplies worksheeq 144,30
Equipment,Tools&Subcontracting lfrom small equipment mrksheet) 5 15106
Subtotal 11 3 294.36
Labor
Direct Labor lfrom labor daily worksheet) S d08.7-g
Overhead
See Overhead Worksheet S 108.88
Delivery
'fransportaiion �fram Trans&Reserve vmrksheel} 5 9.43
Total Before Margin5 519.25
Reserve
Mwgin Hold in Reserve (frorn Trans&Reserve worksheel) 3 16.1
Total Bid Yenrty 035.07
Monthly5 6i3.G8
SAS Form#12 J
Revision 10-09 Page 1 Summary Sheet
5aVA,& G f(I
k47 -�OAI
SUMMARY OF ANNUAL.COSTS Oregon Department of Adminlstrative services
project Costing worksheet
The summary sheet is united to the other sheets in this workbook.Any area shaded in light green is either a formula
or linked to another work sheet. The only manual Input to this sheet wilt be to input the ORF name.The costs are to
be divided Into five categories:Raw Materials,Labor,Overhead,Delivery and Reserve Costs.Raw materials consist
of supplies,small equipment&tools,and large or spacial equipment.Each category is detalled on the following
sheets.Labor costs is direct labor used to produce or service the contract.Overhead costs is a line Item charge
which is computed on the overhead sheet.Transportation or delivery and reserve computations are also completed
on the following sheets,All these costs will vary depending upon your organization and the specifications for the
project.Each sheet will have an example calculation and further instructions for completion.
QftF Name TVW inrs.f8tislairiable Cleaning Systems)2020-2021
Project Trtgard City Holltpubftc safelylPermils _36,750 SOFT, 1x Full Carpets(Annual)
Executive Ulrector Signature:
Raw Malerfais
Per Time Usa-Supplies (from supplfas worksheet) 100,07
Equipment,Tools&5ubconlracting {from small equipment worksheet) 1S 150.06
Subtolal 11 S 250.34
Labor
Direci Labor (from labor daily worksheet) jr.5 1,49?,•l3
Overhead
Sep Overheats Workshoel S 271.94
Delivery
Transportation (from Trans&Reserve woikuheet) $ 2lmd
Total Beforo Margin 5 2,050:02
Reserve
Margin Held in Reserve (fmm Trans&Reserve worksheet) 5 Aq,84
Total Bid Yearly 5. 2.0011 86
mcnthty $ t74.32
DAS Form#12 J
Revision 10.03 Page 1 Sum Mary Shoal