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City Council Minutes - 05/26/2020 City of Tim Tigard City Council Meeting Minutes May 26, 2020 1. STUDY SESSION At 6:30 p.m. Mayor Snider called the Study Session to order. A. COUNCIL LIAISON REPORTS Mayor Snider said that the main topic on the agenda tonight is Council Liaison Reports. He said he has been having a lot of virtual meetings, so he suggested the Council have this session to debrief on things that are going on that the entire Council should know about. Councilor Newton said that the Youth Advisory Council (YAC) has continued to meet over Zoom and held elections for key offices recently. The group has been considering ways they can help during the unique circumstances of the COVID pandemic. Mayor Snider said that Emilio Calderon,recently reelected chair of that committee,was becoming the Youth City Councilor and so they may want to hold new elections. Mayor Snider said that although they had discussed the Youth Councilor position becoming more engaged with the Youth Advisory Council, he does not think the same person should serve as both chair of the YAC and Youth City Councilor concurrently. Councilor Anderson said that most of his meeting have been cancelled. The Planning Commission will be meeting via Microsoft Teams next week. The Regional Water Providers Consortium's executive board has been meeting, and a larger group will be meeting where cities discuss how they have adjusted their budget regarding fees. Mayor Snider asked if that would be a virtual or in person meeting and Councilor Anderson confirmed the meeting would still be in a virtual format. Councilor Newton said she was remiss in not mentioning that the CDBG Policy Advisory Board met to consider funding for the addition CARES funds that the County received, most of which she believes will be going to County-led rental assistance. They will have a special meeting on a new consolidated plan on Wednesday,May 27th. Councilor Lueb said a lot of her boards have not been meeting but will begin meeting again next month. She said she has been sitting on the League of Oregon Cities Financial and Tax Policy Committee. She said they are still ironing out the details,but that most of the members agree that property tax reform is a high priority issue. Additionally, they are looking at budget flexibility in crisis and local marijuana tax rate related items.They are trying to be precise and directed in their recommendations,instead of making a broad ask. Council President Goodhouse said he was in downtown Tigard and the mural was being painted under the 99W overpass as part of the Tigard Heritage Trail. The rotary clock was also installed at Rotary Plaza and he asked if the Mayor would still be attending the ribbon TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 9 cutting. There was a question whether this event was still planned to occur in person and City Manager Wine said she would confirm and report back. Council President Goodhouse reported he also attended a JPACT meeting virtually last week,where members discussed aspects of the SW Corridor project,including funding and ridership. The National League of Cities (NLC) is pushing for national funding for cities under 500,000 population. He has noticed a lot of downtown businesses have been reopening over the weekend. Mayor Snider said he attended April's meeting of the Washington County Coordinating Committee (WCCC). A lot of the meeting focused on the Transportation Development Tax (TDT),which mayors recommended that the Washington County Board not increase. The Washington County Board of Commissioners did ultimately pass an adjustment effective July 1 in order to abide by their strict ordinance requiring regular adjustment. Mayor Snider suggested the County should update that ordinance. At the May WCCC meeting,Mayor Snider said they discussed Metro's Regional Transportation funding measure as well as the current inventory of emergency transportation. He said he thought they would be seeing a similar presentation to what he had seen in a prior meeting on the Metro measure. The emergency routes discussion focused on seismic resiliency, specifically the Burnside Bridge. Mayor Snider added that the interview committee had chosen a new Youth City Councilor to serve the City and he will be introduced at the June 9, 2020 meeting. At 6:47 p.m.,Mayor Snider announced the Council would take a recess and reconvene at 7:30 p.m. for the Business Meeting. 2. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the City Council meeting to order. B. Deputy Recorder Patton called the roll. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ C. Mayor Snider asked everyone to join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items City Manager Wine said that City Attorney Rihala will present a non-agenda item at the end of the meeting. TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 9 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None. B. Public Comment— Mayor Snider asked Deputy Recorder Patton if any public comment had been received. She said that none had been received. Mayor Snider said that he had received public comment from one of the Ascension Drive residents. Councilor Lueb said she believed the item was from Bryan Wolf. City Manager Wine said that staff had received numerous communications from neighbors regarding the parking on Ascension Drive issue. She said that Council had received two such messages today and she would report on those communications. City Manager Wine summarized that Mr.Wolf wrote in to the Council and staff regarding the proposed meeting staff will have with Ascension Drive neighbors,including some questions he would like to be answered in that meeting. City Manager Wine said that was actually a message from Maureen Wolf,but that her concerns reflected those from other commenting neighbors. Mayor Snider asked if the meeting was scheduled and City Manager Wine said that she didn't believe it had yet been scheduled. She explained that Senior Engineer Tegan Enloe was the project lead on this issue and that scheduling the meeting has been complicated due to COVID-19. Mayor Snider asked that there be thorough public communications and outreach before any action on this issue is implemented and City Manager Wine confirmed. Council President Goodhouse said he spoke to local neighbors and they were confused about the changes in allowed parking on the street and how they came about. He confirmed that cars do travel fast through that section of Ascension Drive. Council President Goodhouse requested that there be more Council involvement in these decisions. 4. CONSENT AGENDA (Tigard City Council): 5. Mayor Snider said that the Consent Agenda is used for routine items such as approval of minutes,receipt of council meeting calendars,proclamations, appointments to boards and committees and approval of contracts or intergovernmental agreements with partner agencies. Approval may be enacted in one motion without separate discussion. Anyone may request that an item be removed by motion for discussion and separate action. A. PROCLAIM MAY MENTAL HEALTH AWARENESS MONTH B. CONSIDER AMENDMENT TO THE LEASE AGREEMENT WITH MEALS ON WHEELS PEOPLE FOR THE TIGARD SENIOR CENTER Councilor Lueb made a motion to approve the Consent Agenda. Councilor Newton seconded. Mayor Snider asked the City Recorder to conduct a roll call vote. TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 9 Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. 6. RECEIVE BRIEFING FROM COUNCILOR DIRKSEN ON GET MOVING 2020 TRANSPORTATION MEASURE Metro Councilor Dirksen introduced his presentation on Metro's potential Transportation Measure on this November's ballot. He explained that the plan is built to make transportation safer and easier,with a lens on equity and meeting climate change goals. He said the measure would both increase jobs and support employees travelling to and from work as the economy recovers. Mr. Dirksen said that the Portland community is growing, even through the last recession up to today. He said that growth has brought benefits, like higher property values, economic opportunity and access to jobs,but has also come with costs. Metro's transportation system is the lifeblood or circulatory system for the region. He stated that an improved transportation system is needed for the Portland community to come back from the COVID-19 pandemic impacts. He outlined the public involvement that had occurred in the course of the past year to develop this transportation measure. He repeated that this measure would put tens of thousands of people back to work while achieving many other regional goals,including climate goals, equity, traffic reduction and emergency preparedness. Some major initiatives included in the measure are traffic and bicycle safety improvements, removing buses from traffic and using electric bus alternatives. Mr. Dirksen said another major project included is the long-awaited SW Corridor Light Rail Project,which includes a plethora of new improvements that go along with a light rail plan, such as Park&Ride lots. He reviewed other major projects funded in the measure that would occur in Washington County,including TV Highway, SW 185`'Avenue, Burnside Bridge,Highway 217, and Pacific Highway/99W. Mr. Dirksen said that next steps to a decision are continuing work sessions to determine programming funding for the next 20 years, finalizing the project and program recommendations, and finally bringing it to Council for referral to the ballot. They estimate they will have a referral decision and a vote on July 16, 2020. He said this exciting project would help get the community moving again. Councilor Newton thanked Metro Councilor Dirksen for his thorough presentation. She commented that it would be important to know what the proposed programs look like as well as how the decisions will be made. She asked if Metro was anticipating how they will communicate included programs to the public,including what they would look like. Mr. Dirksen said they are still refining the list of programs and corresponding funding amounts. Although they received staff recommendations today, he said it was clear they did not yet have consensus on what would be TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 9 included in the measure. He added that there was a draft list of programs that would be part of their public record from their work session earlier the same day. Councilor Newton asked how the refinement of the SW Corridor Project fit into the timeline for this ballot measure. Mr. Dirksen said that the timing of the measure works perfectly with the SW Corridor Project since local funding will need to be identified before federal funding can be sought. Councilor Newton asked Mayor Snider if they would know more details about the plan before the Metro Council refers this to the ballot in July, specifically surrounding staff and Council concerns regarding the "Hall Street" station. Mayor Snider commented that the City is continuing to work with TriMet on station design and other issues raised. He doubts they will have total clarity on this subject before the measure is sent to the November ballot in July of this year. Councilor Dirksen introduced Tyler Frisbee from Metro to help answer questions and asked if there were any updates on the SW Corridor project. Ms. Frisbee said the measure needs to pass in order for the SW Corridor Project to be built at all. She said that through focus groups and surveys they know the public is not thinking about the station design when considering whether to vote for this bond package. At core, she stated,the public is concerned with whether they want light rail in Tigard. Those that want light rail in Tigard will likely support the measure. Councilor Anderson asked what factors would impact the Metro Council's decision to put this measure on the ballot in November, such as COVID-19. Councilor Dirksen said that barring any unforeseen circumstance, they plan to refer the measure to the ballot in November. The question is whether they will refer it in July or any sooner,if more details about the package have been fleshed out. Mayor Snider asked if Councilor Dirksen wanted to comment on the funding mechanisms of the measure. Councilor Dirksen said that would be premature. There are a couple mechanisms in mind,including a business tax or a regionwide auto registration fee. He added that funding source options for local governments are very limited. Ms. Frisbee clarified it was more of a payroll tax, but that the term "business tax"is clearer to the public. Councilor Lueb thanked Metro Councilor Dirksen for his presentation and said her questions had been answered. Council President Goodhouse stated his only comment was that he would like to see more progression regarding the "Hall Street" station design before determining whether Metro would have the support of the Council. Mayor Snider thanked Mr. Dirksen and staff. Mr. Dirksen thanked the Mayor and Council for the opportunity to present. 7. CONSIDER A RESOLUTION TO EXTEND THE CITY'S EMERGENCY DECLARATION City Attorney Rihala presented the staff report. She explained this was the second request for an extension of the emergency declaration related to the COVID-19 crisis. She stated that staff have been following the issue and at this point they still believe the emergency declaration is necessary, specifically due to Human Resources,public accommodations, and purchasing policies. The extension would move the expiration to June 30, 2020. There was no Council discussion. TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 9 Councilor Anderson made a motion to approve Resolution 20-27. Councilor Lueb seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-27—A RESOLUTION OF THE CITY OF TIGARD EXTENDING THE CITY'S EMERGENCY RELATED TO COVID-19 Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. 8. DEBRIEF ON LOCAL OPTION LEVY City Manager Wine introduced the discussion about the recent passage of the 5-year Tigard Police Services levy. She said that unofficial results show the Police levy passed and staff are developing a comprehensive implementation plan. The plan will detail the process of hiring new officers, ensuring internal staff support and providing increased advanced de-escalation training. The plan also explains how the funds will be accounted for and how the City will regularly report out to the public regarding use of levy funds. She stated this was Council's opportunity to ask questions about the implementation. Council President Goodhouse stated he wanted more communication regarding the hiring process and the timeline for hiring the additional patrol officers and school resource officer (SRO). City Manager Wine said they already have folks in the various stages of hiring,but that they would try to make that process clearer as staff move forward. Councilor Lueb said it was an honor to be trusted by the citizens of Tigard who heard the Council's communications about the funding problems facing Tigard Police. She suggested finding additional ways of reporting results from the levy, so the community knows what they're getting, such as adding it to the City's Report Card. Mayor Snider said he seconded that opinion. Youth Councilor Turley said she thought adding it to the City's Report Card was a great idea. Councilor Anderson said he would wait for implementation details until the plan is fully drafted. He asked if there has been any change in morale or the attitude within the department. Police Chief McAlpine said they are still in a state of shock, albeit very excited. They are in the process of communicating their appreciation from the officers themselves reflecting how much they appreciate the support of the community. She said everyone is very much uplifted and that now the real work begins. Councilor Newton said she appreciated the Tigard voters for approving the levy. In the future, she suggests connecting the story to how the issues are being addressed through outcomes like increased patrols. She said the City should show the residents why this will benefit them over time and be transparent in how the dollars are being spent. TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 9 Mayor Snider echoed that he appreciated the support of the community in this instance. He said he was curious about the methodology that was used in the polling data that was completed in advance of the ballot measure. He asked if there would be staff follow-up with the firm that completed the polling in order to determine why the polling was so far off and incorrect. Councilor Newton said she was interested in whether the City's ability to tell a compelling story was what made the difference in the eyes of voters. City Manager Wine said that staff are already in contact with DHM Research regarding other projects. She said that she doesn't think anyone would be able to explain exactly why the polling was incorrect, but that they would check back in with the polling firm. Council President Goodhouse said he would be interested in finding this out as well. He restated his appreciation for the voters and said that he thought telling the story of the Police Department was what made the difference between passage and failure. 9. NON-AGENDA ITEMS City Attorney Rihala presented this item regarding Temporary Encroachment Permits for Furnishings. She explained that this item was to proactively support Tigard-based restaurants that want to meet increased social distancing requirements. Tigard already has a process for approving encroachments into right-of-way. Staff have streamlined this process and waived the fee to make it easy for the public to access and navigate, while still ensuring the safety of all users and adequate passage for our disabled community. Multiple departments worked together to develop this easier process and have quickly put together the resolution so that it may take effect before June 1 st. This change would be in effect until December of this year. Council Discussion and Consideration: Resolution No. 20-28 Councilor Newton said she had no questions and she has been in contact with local businesses who thought this was a positive change. Mayor Snider asked if the business owners she had spoken to were worried about having to get a permit at all. Councilor Newton said they were not concerned, as long as the process was fast and the cost was free. City Attorney Rihala explained that the Oregon Liquor Control Commission (OLCC) form is requiring City approval before the state will issue final approval. This program was developed to provide a tentative approval to business owners seeking a permit,pending OLCC review. Councilor Anderson had no questions and stated he thought it was a great idea in time for the good weather.Youth Councilor Turley also had no questions. Councilor Lueb said that she really appreciates how proactive the City is being in supporting local businesses, so they can open on June 1st. She thanked staff who worked quickly to put this program in place. Council President Goodhouse asked if they could make the program permanent if desired when the program expires in December. City Attorney Rihala said staff are interested in continuing the TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 9 more streamlined process, perhaps as an additional kind of encroachment permit process. Mayor Snider said the OLCC approval would need to be obtained before the City could change its current process. Councilor Lueb made a motion to approve Resolution 20-28. Councilor Newton seconded. Mayor Snider asked the City Recorder to read the number and title of the resolution. Resolution No. 20-28—A RESOLUTION ESTABLISHING TEMPORARY ENCROACHMENT PERMITS FOR FURNISHINGS AND SETTING THE FEE Mayor Snider asked the City Recorder to conduct a roll call vote. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ The motion passed unanimously. 10. ADMINISTRATIVE REPORT City Manager Wine said she had a brief administrative report. First, she would like to address Tigard City services when Washington County enters phase one of reopening planned on June 1 st. She explained that there will not be a significant amount of City services that will move to in- person in the first phase of reopening. Second, City Manager Wine is interested in hearing from the Council regarding in-person City Council meetings. Staff need to develop reopening protocols regarding wearing masks, for example. She does not think that in-person meetings will be possible until these protocols have been established. Staff are in the process of developing these and she plans on speaking with members of the Council individually to hear their feelings on the topic. She stated that the Governor's Executive Order 20-16 requiring remote participation is still in place. Council President Goodhouse asked City Manager Wine whether they were making comments as a group now or in their 1-on-1 meetings with the City Manager. He said he would like to meet in person in order to allow public comment to occur in person again. Mayor Snider clarified that Mr. Goodhouse was looking for a more interactive way for the public to interact with Council. City Manager Wine said staff could certainly use the same system the Council used in sitting as the Budget Committee. Councilor Newton said she would discuss the issues offline with the City Manager. She said she was supportive of investigating in-person meetings, but that the City should follow the Governor's orders and best practices. Councilor Newton made a statement about wearing and removing masks. Mayor Snider asked about wearing masks while speaking and where that suggestion had appeared. City Manager Wine explained she believed it may be included in the draft protocols sent to Council. TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov Page 8 of 9 Mayor Snider asked if the Council should wait until phase two before beginning in person meetings again. City Manager Wine said that they would like to wait until the City Hall doors are reopen to the public, or guidance from the Governor's order changes. Councilor Newton agreed that it would probably be more prudent to hold meetings virtually until phase two. Mayor Snider said that the public comment component is also important, and if staff could get the call-in function working, then virtual meetings could address that concern. Council President Goodhouse said that is what is important to him and he wants people to be able to weigh in on issues in real time.Written comments, he stated, didn't have the same effect as in- person testimony or live interaction with the public. Mayor Snider pointed out that not all agenda items are open to public comment. Council President Goodhouse acknowledged this and said it would be for the parts of the agenda that are open for comment. These are the public comment section and any public hearing item. Councilor Lueb said she wanted to meet virtually until they could meet without masks. She stated that continued outreach with the community will be very important during this time. Mayor Snider stated that he holds a virtual Fireside Chat each month,but that the Council may want to have a similar event one a month, two weeks after the Fireside Chat. Council President Goodhouse said he would like to start next week and hold these events weekly. Mayor Snider said they could discuss weekly,but that it may be too much. He asked for thoughts from other Councilors. Councilor Lueb agreed that weekly may be too often and that she prefers having a discussion with two Councilors at a time. Councilor Newton agreed with Councilor Lueb's comments. She supports an online Council event every two weeks and in tandem with another Councilor. Councilor Anderson agreed with these primary points. 11. EXECUTIVE SESSION None scheduled. 12. ADJOURNMENT At 9:02 p.m. Councilor Goodhouse made a motion to adjourn. Councilor Newton seconded. Deputy City Recorder Patton conducted a roll call vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Attest: Caroline Patton,Deply City Recorde Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES — May 26, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 9