State of Oregon - DCLD ~ IG203004 ~ Housing Needs Analysis STATE OF OREGON
DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT A
2019-2021 HB 2001 & HB 2003 PLANNING ASSISTANCE GRANT
AGREEMENT COVER SHEET
This cover sheet is informational and nota part of theagreement
Offer Date: June 30, 2020
Grantee Grant No. TA-21-244
City of Tigard
13125 SW Hall Blvd.
Tigard, Oregon 97223
Project Title:
HB 2003 Housing Needs Analysis
Grantee Representative DLCD Grant Manager
Schuyler Warren, Senior Planner Anne Debbaut
503-718-2437 503-725-2182
schuylerw&ti_ar�gov anne.debbautnstate.or.us
GRANT AMOUNT: $42,000 CLOSING DATE: May 31, 2021
Last day to amend agreement: March 1, 2021
Signature
Grantee shall return a signed agreement to DLCD by e-mail within thirty(30) days of the Offer Date.
If not signed and returned without modification by Grantee within thirty(30) days of the Offer Date,
the DLCD Grant Program Manager may terminate this offer of the grant award. Upon receipt of the
Agreement signed by Grantee, the DLCD Grant Program Manager shall sign and return a digital copy
of the signed document via e-mail.
List of Products
Preliminary report: Project staff with contact information, advisory committee membership, and
refinement of scope by one month after contract is signed(Project Requirement 8)
Si ng ed agreement: between the Grantee and consultant, no later than three business days after both
parties have signed the agreement. (Project Requirement 7)
Task 1: Kick-off
Task 2: Housing Needs Production
Task 3: Buildable Lands Inventory
Task 4: Residential Lands Needs Analysis
Task 5: Legislative Recommendations Report
Task 6: Plan Adoption
Grantee and the consultant will provide all draft and final Products, including memos, reports, and
maps produced by this grant agreement in a digital media format. The term"digital media"means a
compact disc, digital video disc, USB flash drive, e-mail, or FTP submittal authorized by DLCD.
STATE OF OREGON
DEPARTMENT OF LAND CONSERVATION AND DEVELOPMENT
2019-20211-113 2001 &HB 2003 PLANNING ASSISTANCE GRANT
AGREEMENT
DLCD Grant Number: TA-21-244 City of Tigard
This agreement ("Agreement") is made and entered into by and between the State of Oregon, acting
by and through its Department of Land Conservation and Development, hereinafter referred to as
"DLCD," and City of Tigard, hereinafter referred to as "Grantee," and collectively referred to as the
"Parties."
1. Effective Date and Availability of Grant Funds. This Agreement is effective on the date on
which every party has signed this Agreement and all required State approvals have been obtained
("Effective Date"). Grant Funds under this Agreement are available for eligible costs as defined in
Sections 4 and 6 incurred beginning on the Effective Date and ending on the earlier of the
termination of this Agreement or the Project End Date provided in Attachment A. DLCD's
obligation to disburse Grant Funds under this Agreement ends 60 days after the earlier of
termination of this Agreement or the Project End Date.
2. Agreement Documents. The Agreement consists of this agreement (without any attachments) and
the following Attachments, all of which are attached hereto and incorporated by reference:
Attachment A: HNA Project Description and Budget
Attachment B: DLCD Contact Names and Addresses
Attachment C: Request for Product Reimbursement Form and Instructions
Attachment D: Form 1,Notice of Proposed Change (35-day Notice)
Attachment E: Form 2,Notice of Adopted Change
In the event of a conflict between two or more of the documents comprising this Agreement, the
language in the document with the highest precedence shall control. The precedence of each of the
documents comprising this Agreement is as follows: this Agreement without Attachments;
Attachments as listed, in descending order of precedence.
3. Grant Funds. The maximum, not-to-exceed, grant amount that the DLCD will pay to Grantee is
$42,000 (the "Grant Funds"). Disbursements will be made only in accordance with the schedule
and requirements contained in this Agreement, including Attachment A.
4. Project. The Project is described in Attachment A. Grant Funds may be used solely for the Project
described in Attachment A and may not be used for any other purpose. No Grant Funds will be
disbursed for any changes to the Project unless such changes are approved by DLCD by
amendment pursuant to Section 9 hereof. Grantee agrees to implement the Project in accordance
with the terms and conditions of this Agreement and complete the Project no later than the Project
End Date.
5. Reports. Grantee shall submit the reports required by this section to the DLCD Grant Manager and
Grants Administrative Specialist in writing by personal delivery, e-mailing, or mailing at the
address or number set forth in Attachment B or to such other addresses or numbers as DLCD may
specify by notice to Grantee in accordance with Section 8 hereof.
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
a. Progress Reports. Grantee will submit a written status report at the request of the DLCD Grant
Manager or as required in the Project Requirements in Attachment A.
b. Financial Reimbursement Reports. In order to receive reimbursement, Grantee must submit
to DLCD requests for reimbursement of eligible costs incurred in producing Product(s), as
provided in Attachment A, on the form provided in Attachment C. Grantee shall submit a
closeout report to DLCD within 30 days after the termination of the Agreement or the Project
End Date, whichever is earlier. Reimbursements for products will be reduced or withheld if
Progress or Closeout Reports have not been timely submitted or are incomplete.
6. Disbursement and Recovery of Grant Funds.
a. Disbursement Generally. DLCD will disburse the Grant Funds as reimbursement for eligible
costs incurred to produce Products in carrying out the Project,up to the amount provided in
Section 3, and subject to the timelines and limits for each Task, as specified in Exhibit A.
Grantee may request a reimbursement after completion of a Product. Reimbursements will be
made by DLCD within 30 days of DLCD's approval of a request for reimbursement. Eligible
costs are the reasonable and necessary costs incurred by Grantee, during the period specified in
Section 1, in performance of the Project and that are not excluded from reimbursement by
DLCD, either by this Agreement or by exclusion as a result of financial review or audit.
b. Conditions Precedent to Disbursement. DLCD's obligation to disburse Grant Funds to
Grantee is subject to satisfaction, with respect to each disbursement, of each of the following
conditions precedent:
i. DLCD has received funding, appropriations, limitations, allotments or other expenditure
authority sufficient to allow DLCD, in the exercise of its reasonable administrative
discretion, to make the disbursement.
ii. Grantee is in compliance with the terms of this Agreement.
iii. Grantee's representations and warranties set forth in Section 7 hereof are true and
correct on the date of disbursement with the same effect as though made on the date of
disbursement.
iv. Grantee has provided to DLCD a request for reimbursement in accordance with
Section 5.b hereof. Grantee must submit its final request for reimbursement no later
than 30 days after the earlier of termination of this Agreement or the Project End Date.
Grantee will not disburse Grant Funds in response to reimbursement requests submitted
after that date.
7. Representations and Warranties of Grantee. Grantee represents and warrants to DLCD as
follows:
a. Organization and Authority. Grantee is duly organized and validly existing under the laws of
the State of Oregon and is eligible to receive the Grant Funds. Grantee has full power,
authority, and legal right to make this Agreement and to incur and perform its obligations
hereunder, and the making and performance by Grantee of this Agreement(1)have been duly
authorized by all necessary action of Grantee and (2) do not and will not violate any provision
of any applicable law, rule, regulation, or order of any court, regulatory commission, board, or
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
other administrative agency or any provision of Grantee's organizational documents, (3) do not
and will not result in the breach of, or constitute a default or require any consent under any
other agreement or instrument to which Grantee is a party or by which Grantee or any of its
properties may be bound or affected. No authorization, consent, license, approval of, filing or
registration with or notification to any governmental body or regulatory or supervisory
authority is required for the execution, delivery or performance by Grantee of this Agreement.
b. Binding Obligation. This Agreement has been duly executed and delivered by Grantee and
constitutes a legal, valid and binding obligation of Grantee, enforceable in accordance with its
terms subject to the laws of bankruptcy, insolvency, or other similar laws affecting the
enforcement of creditors' rights generally.
The warranties set in this section are in addition to, and not in lieu of, any other warranties set forth
in this Agreement or implied by law.
8. Notices. Except as otherwise expressly provided in this Agreement, any notices to be given
hereunder shall be given in writing by personal delivery, e-mailing, or mailing the same by
registered or certified mail,postage prepaid, to the Grantee's Grant Representative or DLCD's
Grant Manager, as the case may be, at the address or number set forth in Attachment B, or to such
other addresses or numbers as either party may indicate pursuant to this section. Any notice
delivered by e-mail shall be effective on the day the party receives the transmission if the
transmission was during normal business hours of the receiving party, or on the next business day
if transmission was outside normal business hours of the receiving party. Any notice given by
personal delivery shall be effective when actually delivered. Any notice given by mail shall be
effective three days after deposit in the mail.
9. Amendments. The terms of this Agreement will not be waived, altered, modified, supplemented,
or amended, in any manner whatsoever, except by written instrument signed by the Parties (or in
the case of a waiver, by the party against whom the waiver is sought to be enforced). If the Grantee
wishes to amend the Agreement, the Grantee must submit a written request, including a
justification for any amendment, to the DLCD Grant Manager at least 90 calendar days before the
Project End Date.
10. Default. Reimbursements to Grantee may be withheld or reduced if DLCD determines that Project
performance under this Agreement is unsatisfactory, or if one or more terms or conditions of this
Agreement have not been met. The amount of Grant Funds withheld will be based on the best
professional judgment of the DLCD Grant Manager and Grant Program Manager.
11. Ownership of Product(s).
a. Definitions.As used in this Section 11 and elsewhere in this Agreement,the following terms
have the meanings set forth below:
i. "Grantee Intellectual Property"means any intellectual property owned by Grantee and
developed independently from the Project.
ii. "Third Party Intellectual Property"means any intellectual property owned by parties
other than DLCD or Grantee.
iii. "Product(s)"means every invention, discovery, work of authorship, trade secret or other
tangible or intangible item and all intellectual property rights therein that Grantee is
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
required to deliver to DLCD or create pursuant to the Project, including but not limited to
any Product(s) described in Attachment A.
b. Non-Exclusive License. Grantee hereby grants to DLCD,under Grantee Intellectual Property
and under intellectual property created by Grantee pursuant to the Project, an irrevocable,non-
exclusive,perpetual,royalty-free license to use,reproduce,prepare derivative works based upon,
distribute copies of,perform and display the Product(s) for governmental purposes, and to
authorize others to do the same on DLCD's behalf If a Product(s) created by Grantee pursuant to
the Project is a derivative work based on Third Parry Intellectual Property, or is a compilation that
includes Third Party Intellectual Property, Grantee shall secure on DLCD's behalf and in the
name of DLCD an irrevocable,non-exclusive,perpetual,royalty-free license to use,reproduce,
prepare derivative works based upon, distribute copies of,perform and display, for governmental
purposes,the pre-existing elements of the Third Parry Intellectual Property employed in the
Product(s), and to authorize others to do the same on DLCD's behalf. If a Product(s)is Third
Party Intellectual Property, Grantee shall secure on DLCD's behalf and in the name of DLCD, an
irrevocable,non-exclusive,perpetual,royalty-free license to use,reproduce,prepare derivative
works based upon, distribute copies of,perform and display, for governmental purposes,the
Third Party Intellectual Property, and to authorize others to do the same on DLCD's behalf.
12. Indemnity.
a. GENERAL INDEMNITY. SUBJECT TO THE LIMITS OF THE OREGON CONSTITUTION
AND STATE OF OREGON TORT CLAIMS ACT, IF APPLICABLE TO GRANTEE,
GRANTEE SHALL INDEMNIFY,DEFEND AND HOLD HARMLESS DLCD, THE STATE
OF OREGON AND THEIR AGENCIES, SUBDIVISIONS, OFFICERS,DIRECTORS,
EMPLOYEES AND AGENTS FROM AND AGAINST ALL CLAIMS, SUITS, ACTIONS,
LOSSES, DAMAGES, LIABILITIES, COSTS AND EXPENSES OF ANY NATURE
WHATSOEVER, INCLUDING ATTORNEY FEES,ARISING OUT OF, OR RELATING TO
THE ACTS OR OMISSIONS OF GRANTEE OR ITS OFFICERS, EMPLOYEES,
SUBCONTRACTORS, OR AGENTS UNDER THIS AGREEMENT.
b. CONTROL OF DEFENSE AND SETTLEMENT. GRANTEE SHALL HAVE CONTROL
OF THE DEFENSE AND SETTLEMENT OF ANY CLAIM THAT IS SUBJECT TO
SECTIONS 12.a; HOWEVER,NEITHER GRANTEE NOR ANY ATTORNEY ENGAGED
BY GRANTEE SHALL DEFEND THE CLAIM IN THE NAME OF THE STATE OF
OREGON OR ANY AGENCY OF THE STATE OF OREGON,NOR PURPORT TO ACT AS
LEGAL REPRESENTATIVE OF THE STATE OF OREGON OR ANY OF ITS AGENCIES,
WITHOUT FIRST RECEIVING FROM THE OREGON ATTORNEY GENERAL, IN A
FORM AND MANNER DETERMINED APPROPRIATE BY THE ATTORNEY GENERAL,
AUTHORITY TO ACT AS LEGAL COUNSEL FOR THE STATE OF OREGON. NOR
SHALL GRANTEE SETTLE ANY CLAIM ON BEHALF OF THE STATE OF OREGON
WITHOUT THE APPROVAL OF THE ATTORNEY GENERAL. THE STATE OF
OREGON MAY, AT ITS ELECTION AND EXPENSE, ASSUME ITS OWN DEFENSE
AND SETTLEMENT IN THE EVENT THAT THE STATE OF OREGON DETERMINES
THAT GRANTEE IS PROHIBITED FROM DEFENDING THE STATE OF OREGON, OR
IS NOT ADEQUATELY DEFENDING THE STATE OF OREGON'S INTERESTS, OR
THAT AN IMPORTANT GOVERNMENTAL PRINCIPLE IS AT ISSUE AND THE STATE
OF OREGON DESIRES TO ASSUME ITS OWN DEFENSE.
13. Recovery of Grant Moneys.Any Grant Funds disbursed to Grantee under this Agreement that are
expended in violation or contravention of one or more of the provisions of this Agreement
("Misexpended Funds") or that remain unexpended on the earlier of termination of this Agreement or
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
the Project End Date must be returned to DLCD. Grantee shall return all Misexpended Funds to
DLCD promptly after DLCD's written demand and no later than fifteen(15) days after DLCD's
written demand. Grantee shall return all Unexpended Funds to DLCD within fifteen(15) days after
the earlier of termination of this Agreement or the Project End Date.
14. Termination:
a. DLCD's Right to Terminate at its Discretion.At its sole discretion, DLCD may terminate
this Agreement:
i. For its convenience upon thirty(30) days' prior written notice by DLCD to Grantee;
ii. Immediately upon written notice if DLCD fails to receive funding, appropriations,
limitations, allotments or other expenditure authority at levels sufficient to allow
DLCD, in the exercise of its reasonable administrative discretion, to continue to make
disbursement under this Agreement; or
iii. Immediately upon written notice if federal or state laws, regulations, or guidelines are
modified or interpreted in such a way that the Project is no longer allowable or no
longer eligible for funding under this Agreement.
b. DLCD's Right to Terminate for Cause. In addition to any other rights and remedies DLCD
may have under this Agreement, DLCD may terminate this Agreement immediately upon
written notice by DLCD to Grantee, or at such later date as DLCD may establish in such notice,
after the occurrence of any of the following events:
i. Grantee is in default because Grantee institutes or has instituted against it insolvency,
receivership or bankruptcy proceedings, makes an assignment for the benefit of
creditors, or ceases doing business on a regular basis;
ii. Grantee is in default because Grantee commits any material breach or default of any
covenant, warranty, obligation or agreement under this Agreement, fails to perform any
of its obligations under this Agreement within the time specified herein or any
extension thereof, or so fails to pursue its work hereunder as to endanger Grantee's
performance under this Agreement in accordance with its terms, and such breach,
default or failure is not cured within fourteen (14) calendar days after DLCD's notice,
or such longer period as DLCD may specify in such notice.
c. Grantee's Right to Terminate for Cause. Grantee may terminate this Agreement by written
notice to DLCD if DLCD is in default because DLCD fails to pay Grantee any amount due
pursuant to the terms of this Agreement, and DLCD fails to cure such failure within thirty(30)
calendar days after Grantee's notice or such longer period as Grantee may specify in such
notice; or
d. Termination under Section 14 shall be without prejudice to any claims, obligations, or
liabilities either party may have incurred prior to such termination.
15. Accounting and Fiscal Records: Grantee shall maintain its fiscal records related to this
Agreement in accordance with generally accepted accounting principles. The Grantee shall
maintain records of the receipt and expenditure of all funds subject to this Agreement for a period
of six (6) years after the Project End Date, or for such longer period as may be required by
applicable law or until the conclusion of any audit, controversy or litigation arising out of or related
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to this Agreement, whichever date is later. Accounting records related to this Agreement will be
separately maintained from other accounting records.
16. Governing Law,Consent to Jurisdiction. This Agreement shall be governed by and construed in
accordance with the laws of the State of Oregon without regard to principles of conflicts of law. Any
claim, action, suit or proceeding(collectively, "Claim")between DLCD(or any other agency or
department of the State of Oregon) and Grantee that arises from or relates to this Agreement shall be
brought and conducted solely and exclusively within the Circuit Court of Marion County in the State
of Oregon. In no event shall this section be construed as a waiver by the State of Oregon of any form
of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on
the eleventh amendment to the Constitution of the United States or otherwise, from any Claim or
from the jurisdiction of any court. Each party hereby consents to the exclusive jurisdiction of such
court,waives any objection to venue, and waives any claim that such forum is an inconvenient
forum.
17. Audit. The Oregon Secretary of State, Attorney General of the State of Oregon and the Director of
DLCD or any other duly authorized representative of DLCD shall have access to and the right to
examine any records of transactions related to this Agreement for six (6) years after the final
disbursement of Grant Funds under this Agreement is authorized by DLCD.
18. Counterparts. This Grant Agreement may be executed in any number of counterparts, and any
single counterpart or set of counterparts signed, in either case,by all the parties hereto shall
constitute a full and original instrument, but all of which shall together constitute one and the same
instrument.
19. Survival. All agreements, representations, and warranties of Grantee shall survive the execution
and delivery of this Agreement, any investigation at any time made by DLCD or on its behalf and
the making of the Grant.
20. Successors and Assigns. Recipient may not assign this Agreement or any right hereunder or
interest herein, in whole or in part, without the prior written consent of DLCD. This Agreement
shall be binding upon and shall inure to the benefit of the parties and their respective permitted
successors and assigns.
21. Validity and Severability. If any provision of this Agreement is held to be invalid, such event
shall not affect, in any respect whatsoever, the validity of the remainder of this Agreement and the
remainder shall be construed without the invalid provision so as to carry out the intent of the
parties to the extent possible without the invalid provision.
22. Relationship of the Parties.Nothing contained in this Agreement or any acts of the parties hereto
shall be deemed or construed to create the relationship of principal and agent, or of partnership, or
of joint venture or of any other association other than that of independent contracting parties.
23. No Third Party Beneficiary Rights.No person not a party to this Agreement is an intended
beneficiary of this Agreement, and no person not a party to this Agreement shall have any right to
enforce any term of this Agreement.
24. By signing this Agreement the Parties each represents and warrants that it has the power and
authority to enter into this Agreement and that the Agreement is executed by its duly authorized
representative. By signing the document, Grantee agrees to comply with the terms of this
Agreement.
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Grantee: City of Tigard Grant No.TA-21-244
Print Name of Authorized Official For the Grantee Title Date
Marty Wine City Manager 7/7/2020
Signature of Authorized Official For the Grantee
Grantor: State of Oregon, acting by and through its Department of Land Conservation and
Development
Print Name of DLCD Grant Program Manager Title Date
Gordon Howard Community Services
Division Manager 7/9/2020
Signature of DLCD Grant Program Manager
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment A
HOUSING NEEDS ANALYSIS PROJECT DESCRIPTION AND BUDGET
PROJECT PURPOSE STATEMENT
The City of Tigard will update its Housing Needs Analysis (HNA).
PROJECT OVERVIEW AND MANAGEMENT
Overall management of the Project will be the responsibility of the Grantee as assisted by the DLCD
Grant Manager. Specific Project management duties of Grantee will include:
a. Organizing and managing the advisory committee;
b. Selecting a consultant and contracting for consultant services;
c. Overseeing consultant work described in this Project Description;
d. Scheduling and managing meetings, including activities such as, preparing and distributing
meeting notices, agendas, and summaries; and assisting the consultant with meeting facilitation.
Advisory Committees
The Project will employ a technical advisory committee (TAC) composed of local government and
state agency staff and others identified by the TAC. The role of the TAC is to review Project materials
and advise on technical issues throughout the project. This TAC will be composed of representatives
from the Department of Land Conservation and Development, Metro, Washington County, City of
Beaverton, City of Sherwood, King City, Tigard-Tualatin School District, Beaverton School District,
Clean Water Services, Tigard Water District, Tualatin Valley Fire and Rescue, Oregon Department of
Transportation, Tualatin River Keepers, and others as needed. Additional representatives from other
affected agencies and organizations may serve as recommended by TAC members.
This TAC will be convened as part of the city's concept planning for River Terrace West and South.
Review of the HNA products will be part of the TAC's responsibilities during one or more meetings.
The TAC will meet on a regular basis to review technical analysis and recommendations prepared by
Tigard staff and the consultant. Individual TAC members will be responsible for communicating with
officials from their respective jurisdictions and to assure that policy issues are incorporated into
technical work at the appropriate time and in the most effective way.
The Project will not use a policy advisory committee. Instead, members of the TAC will be responsible
for reviewing technical analysis with their respective planning commissions and elected officials. TAC
members must also inform other Project participants (TAC, consultant, agency Contract administrator)
of policy issues and implications raised by local decision-makers that may affect the technical analysis
or assumptions used in the analysis.
The project will use a community advisory committee (CAC) composed of stakeholders in the local
community, including residents,property owners, housing advocates, and others. This CAC will be
convened as part of the city's concept planning for River Terrace West and South. Review of the HNA
products will be part of the CAC's responsibilities during one or more meetings.
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Agency Role
DLCD will provide financial, administrative and technical assistance to the Project. DLCD supports
the collaborative, approach envisioned in the Project and agrees to work equally and fairly with each
jurisdiction to help assure that state and local interests are optimized.
Consultant Role
The Project will use consultant services to perform technical analysis related to a housing needs
analysis. The consultant is expected to provide deliverables in accordance with the scope provided
below, in coordination with the city's project manager and with input from DLCD staff. The consultant
is expected to attend regular meetings of the TAC and CAC and to assist local planning staff in
presentations to planning commissions and elected officials.
Project Meeting Materials
Written Project documents or memoranda prepared by the consultant shall be provided to Grantee in
digital format at least one week prior to any scheduled TAC and CAC meeting.
Consultant shall prepare meeting agendas and summaries for each TAC and CAC meeting. Grantee
shall distribute meeting materials to project committee members at least five (5) working days prior to
any scheduled meeting.
Project Schedule
The schedule identified in"Schedule, Products, and Budget" section of this Project Description will be
observed. DLCD may require an amendment to this Agreement if the timeframes in the schedule are
not satisfied. The Project End Date is May 31, 2021.
Expectations for All Written and Graphic Products
All reports and Products will be delivered to the DLCD Grant Manager according to the schedule
provided in this Project Description.
All reports, studies, and other documents produced under the Project must bear the statement in Project
Requirement 3, below.
Grantee and the consultant will provide all draft and final Products, including memos, reports, and
maps produced by this Agreement in a digital media format. The term"digital media"means a
compact disc, digital video disc, USB flash drive, e-mail, or FTP submittal authorized by DLCD.
PROJECT REQUIREMENTS
Grantee agrees to carry out the Project and submit Products in accordance with the requirements in this
section.
1. Grantee will produce and submit to DLCD those Products as specified in this Agreement and this
Project Description and Budget.
2. Grantee will provide copies of all final Product(s)produced under this Agreement to DLCD in the
manner described in this Project Description.
3. All reports, studies, and other documents produced under the Project must indicate on the cover or
the title page an acknowledgement of the financial assistance provided by DLCD by bearing the
following statement: "This project is funded by Oregon general fund dollars through the
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Department of Land Conservation and Development. The contents of this document do not
necessarily reflect the views or policies of the State of Oregon."
4. Grantee will identify the location of the originals of any Product(s) if a copy is submitted to DLCD
or if the product is one-of-a-kind document.
5. Grantee will provide all letters, memos, reports, charts, products and maps produced under this
Agreement in a digital media format.
6. Grantee will obtain DLCD approval of any chosen facilitator, contractor, or consultant before
signing an agreement or contract to perform all or a portion of the Project.
7. Grantee will provide a legible copy of the signed agreement between the jurisdiction and the
contractor no later than three business days after both parties have signed the agreement.
8. Grantee will complete the following by one month after contract is signed:
a. Identify the name, address, telephone number, and e-mail address of those persons who will
be completing the project and which of tasks listed under the Project Description for this
Agreement they will work on.
b. Identify the name, address, telephone number, and e-mail address of those persons who are
members of the PAC or other committee formed to carry out work on this Agreement.
c. List the steps that will be taken to complete each Task and any Product(s) delivered in
connection with the Task(s).
9. Grantee will, in performing the Project under this Agreement, ensure consistent, coordinated use of
population, employment, housing, and land needs projections associated with the following
activities: (1)the periodic review work programs and related tasks; (2) the transportation system
plans being prepared pursuant to OAR 660-012-0000; (3) any post-acknowledgment plan and land
use regulation amendments proposed by the Grantee.
10. Any final product must be proposed under Attachment D, Form 1, "Notice of Proposed Change," at
least 35 days before the first evidentiary hearing as set forth in ORS 197.610 and OAR 660-018-
0020, -0021, and-0022. The products must be adopted by the governing body and submitted under
Attachment E, Form 2, "Notice of Adoption" as set forth in ORS 197.615 and OAR 660-018-0040.
11. Grantee will consult closely with the DLCD Grant Manager to ensure that adoption of Product(s)
under the post-acknowledgment plan amendment process is completed on or before the Project End
Date.
12. A draft Product may be accepted for approval instead of an adopted Product when requested in
writing and received in the DLCD Salem office at least 60 days prior to Project End Date. The
request will be reviewed and approved in writing by DLCD if substantial progress has been made
toward adoption and adoption is scheduled to occur on or before the date that is 120 days after the
Project End Date.
13. Any final draft product(e.g., ordinances, maps, websites, databases, supporting documents, and
photographs) shall be a hearings-ready draft.
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14. Any notice issued by Grantee that is eligible for reimbursement under ORS 227.186—Notice to
city property owners for costs incurred for Measure 56—is not reimbursable under this Agreement.
15. Any notice issued by Grantee that is eligible for reimbursement under ORS 215.503 —Notice to
county property owners for costs incurred for Measure 56—is not reimbursable under this
Agreement.
16. Grantee will coordinate and provide notice to DLCD, affected agencies, County, and other
agencies and organizations of public meetings, workshops, work sessions, and hearings to develop,
review or approve products prepared under this Agreement.
17. Grantee will consult with the DLCD Grant Manager in the development of Products and provide an
opportunity for timely review of all draft Products.
18. Grantee will submit a written status report at the request of the DLCD Grant Manager at any time
outside of the payment schedule in addition to the reports submitted with Attachment C.
19. DLCD will provide no more than one interim payment before the Project End Date and a final
payment. Payments will be made only upon submittal of qualifying Product(s) and progress
report(s) in accordance with the terms of this Agreement and Attachment C. The report(s) must
describe the progress to date on each Task(s) or Product(s)undertaken during the billing period.
Other written or verbal progress reports will be provided upon reasonable request by the DLCD
Grant Manager.
20. Payments under this Agreement may be reduced if Product(s) scheduled to be completed are not
completed by the timeline provided in the Project Description. DLCD's payment obligations under
this Agreement are conditioned upon DLCD receiving funding, appropriations, limitations,
allotments or other expenditures authority sufficient to allow DLCD in the exercise of its
reasonable administrative discretion, to meet its payment obligations under this Agreement.
21. Grantee will not use or charge grant funds provided under this Agreement for consultant(s)trip
expense(s), lodging, or any other expense submitted by consultant(s), except for the initial
consultant(s)trip to Grantee. Grantee may use grant funds to pay for Product(s)produced by
consultant(s).
22. Grantee will not use grant funds provided under this Agreement for any regularly scheduled or
other scheduled meetings and hearings. Grantee must use its own funds, or in-kind contributions
for all regularly scheduled or other scheduled meetings and hearings.
GIS Requirements
23. If a new comprehensive map or zoning map is created or an existing map is revised or updated, the
Product(s) must be submitted in an electronic form compatible with Environmental Systems
Research Institute's (ESRI) file formats (coverage, shapefile or geodatabase).
24.Geospatial data should be free of topological errors and metadata must comply with the current
State of Oregon Metadata Standards accessible at
http://www.oregon.gov/geo/Pages/standards.aspx, "Oregon GIS Data Standards and Best
Practices." The projection of the data may be determined by the jurisdiction. All data should have
the projection defined with the dataset and must be documented in the metadata.
Department of Land Conservation and Development Page 11 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
25. DLCD may display appropriate Product(s) on its web interface including corporate GIS data
generated under this Agreement and any additional data provided that is not specifically restricted
into state agency databases, acknowledging that Grantee and agents of Grantee are not responsible
for the accuracy of such data. DLCD may also share the data specifically generated under this
Agreement with other agencies and organizations, as this is data that DLCD owns as Product(s)
under Grant Agreement Section 11.
26. If GIS capability is not available to the Grantee, map Product(s) on digital media will be accepted
with the written approval of the DLCD Grant Manager.
SCHEDULE, PRODUCTS, AND BUDGET
Pre-Task Submittals
The contract in Project Requirement 7 and the report in Project Requirement 8 in this Project
Description and Budget will be submitted.
Pre-Task Timeline: By the dates specified in those requirements.
Pre-task report budget: $0
Task 1: Proiect Kick-Off
The city has already issued a Request for Proposals for services that includes a Housing Needs
Analysis. A consultant is likely to be selected by the end of May. Upon signing of an
Intergovernmental Agreement, the city will coordinate with DLCD to issue a contract amendment with
the consultant to modify the HNA to meet the following workplan and add the Housing Market
Analysis work. After Contract
After contract amendment, the city will hold a kick-off meeting for the HNA and Housing Market
Analysis. At this time, the city will provide additional direction for the consultant, refine the project
objectives and schedule, and outline the city and DLCD's expectations for project milestones and
reporting. Working in collaboration with the city and staff from DLCD in order to meet the goals for
each, the consultant will incorporate refinements to the key questions and methodology for the
Housing Market Analysis portion of the project.
Task 1 Products:
Consultant Deliverables:
• Summary of major tasks and action items for the project
• Proposed project schedule and milestones
City Deliverables:
• Background documents, including relevant comprehensive plan and code sections; permit and
housing data to support the HNA, GIS data as needed.
Task I Timeline: July I to July 31, 2020
Task 1 budget: $4,380
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2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Task 2: Housing Needs Proiection
The consultant will prepare a draft housing needs projection consistent with OAR chapter 660, division
8. This housing needs projection will be used to determine the City's residential land needs in Task 5.
This analysis will provide a breakdown of housing need by type and size.
This analysis will also take into account the needs for housing in different income bands, with a
particular focus on bands below 80% of the area median income. Although the city does not regulate
housing tenure, a high-level analysis of the relative need for housing for sale or rent will also be
performed. This information may inform future policy unrelated to land use that can incent production
of housing types and tenures that are being underproduced in the market.
The housing needs projection will be conducted in consultation with the Community Advisory
Committee and be informed by the Housing Market Analysis,particularly the expected housing type
and size needs. The Community Advisory Committee meeting will most likely need to be held in a
virtual environment given current social distancing requirements. The city will work with the
consultant and one or Community-Based Organizations to implement an approach that is equitable and
accessible.
Task 2 Products:
Consultant Deliverables:
• Draft housing needs projection
• Notice content and outreach materials
• Presentation materials for Community Advisory Committee, the public, and interest groups
City Deliverables:
• Organize and convene Community Advisory Committee
• Meeting notices and outreach
Task 2 Timeline: July 31, 2020 to August 31, 2020
Task 2 budget: $6,920
Task 3 —Draft Buildable Lands Inventory
The consultant will prepare a draft inventory of buildable land consistent with OAR chapter 660,
division 8. This inventory will be used to determine Tigard's need for residentially- zoned land in Task
5. The BLI should consider locational advantages and the potential for transit-oriented development,
transit-supportive development, and the city's goals to promote mixed uses and walkability as factors
in determining the relative value and capacity of buildable lands to meet the needs of the city's current
and future residents.
The draft BLI will be presented and discussed at one or more of the Community Advisory Committee
meetings; the results of this discussion may be used to refine any assumptions made prior to
completing the final BLI. Dependent on the climate for public meetings at the time, the Community
Advisory Committee meeting may need to be held in a virtual environment given current social
distancing requirements. The city will work with the consultant and one or more Community-Based
Organizations to implement an approach that is equitable and accessible.
Task 3 Products:
Consultant Deliverables:
• Draft BLI
Department of Land Conservation and Development Page 13 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
• Notice content and outreach materials
• Presentation materials for Community Advisory Committee, the public, and interest groups
• Community Advisory Committee meeting notes
City Deliverables:
• Community Advisory Committee meeting notices and agendas
• Meeting notices and outreach
Task 3 Timeline:August 15, 2020 to October 31, 2020
Task 3 budget: $7,700
P1 —Interim Payment
Reimbursement up to $19,000 upon submittal of pre-task reports and the Product(s) listed in Tasks 1-
3. Submit Product(s) and a signed Attachment C, Request for Reimbursement Form on digital media to
the Grant Manager and the Grant Administrative Specialist to the e-mail addresses listed in Attachment
B, DLCD Contact Information.
Task 4—Residential Land Needs Analysis
Based on the results of the Housing Needs Projection, the Housing Market Analysis, and the Buildable
Lands Inventory, the consultant will prepare a draft Residential Land Needs Analysis summarizing the
findings of each and presents an approach to provide for those needs based on the expected market
split for housing needs. This analysis will provide detailed breakdowns of the need for housing based
on type, size, tenure, and cost. The demand for all housing should be compared with the supply of
buildable lands, with appropriate weight given to the factors outlined in Task 4.
Based on this analysis, the consultant will prepare a preliminary list of recommendations to be fully
developed in Task 6 for any zoning changes or annexations needed to accommodate housing needs.
The draft Residential Land Needs Analysis will be presented and discussed at one or more of the
Community Advisory Committee meetings; the results of this discussion may be used to refine any
assumptions made prior to completing the final Residential Land Needs Analysis. Dependent on the
climate for public meetings at the time, the Community Advisory Committee meeting may need to be
held in a virtual environment given current social distancing requirements. The city will work with the
consultant and one or more
Community-Based Organizations to implement an approach that is equitable and accessible.
Task 4 Products:
Consultant Deliverables:
• Draft Residential Land Needs Analysis
• Notice content and outreach materials
• Presentation materials for Community Advisory Committee meeting, the public, and interest
groups
• Community Advisory Committee meeting notes
City Deliverables:
• Community Advisory Committee meeting notices and agendas
• Meeting notices and outreach
Task 4 Timeline:November 1, 2020 to December 15, 2020
Task 4 budget: $10,000
Department of Land Conservation and Development Page 14 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Task 5—Legislative Recommendations Report
Concurrent with the analysis performed in Task 5, the consultant will create a report that identifies
options for meeting the city's housing needs identified in Task 5 through comprehensive plan and land
use regulations, including updates to policies, development code updates, and annexations. The report
will also identify measures, incentives,policies, and programs the City can implement to support the
development of the needed balance of housing costs and tenure types, including regulated affordable
housing.
The draft Legislative Recommendations Report will be presented and discussed at one or more of the
Community Advisory Committee meetings; the results of this discussion may be used to refine any
assumptions made prior to completing the final Legislative Recommendations Report. Dependent on
the climate for public meetings at the time, the Community Advisory Committee meeting may need to
be held in a virtual environment given current social distancing requirements. The city will work with
the consultant and one or more Community-Based Organizations to implement an approach that is
equitable and accessible.
Task 5 Products:
Consultant Deliverables:
• Legislative Recommendations Report that includes
• Policy changes in the comprehensive plan
• Amendments to the Community Development Code
• Updates to the city's Affordable Housing Plan to support the development of projected
regulated affordable housing needs
• Notice content and outreach materials
• Presentation materials for Community Advisory Committee meeting, the public, and interest
groups
• Community Advisory Committee meeting notes
• Final draft hearings-ready HNA that includes:
• Executive Summary
• Final versions of the reports from Tasks 2-6
• Appendices that collate all other relevant materials.
City Deliverables:
• Community Advisory Committee meeting notices and agendas
• Meeting notices and outreach
Task 5 Timeline: December 15, 2020 to February 28, 2021
Task 5 budget: $10,000
Task 6—Plan Adoption
The final task is led by the city with support from the consultant. City staff will facilitate all required
noticing and public hearings before the Tigard Planning Commission and City Council to adopt the
Housing Needs Analysis and related amendments to the city's Comprehensive Plan. The City Council
will also hear updates to the city's Affordable Housing Plan in accordance with the recommendations
included in Task 6.
Department of Land Conservation and Development Page 15 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
City staff will prepare the staff report, with review and input provided by the consultant. City staff and
consultant will co-present the final report and findings and conclusions at two public hearings, one
before the Planning Commission and one before the City Council.
Submit 35-day notice. Prepare and submit hearings-ready Products from Task 6 online at
https://db.lcd.state.or.us/PAPA_Online/Account/Login?RetumUrl=%2fPAPA_Online, or via e-mail
with Attachment D, Form 1 DLCD Notice of Proposed Change to a Comprehensive Plan or Land Use
Regulation, and at least 35 days before first evidentiary hearing. If the notice is submitted online, send
an e-mail to the Grants Administrative Specialist listed in Attachment B, DLCD Contact Information
providing notification of the submittal. If submitting via e-mail, send Task 3 Product(s) in a digital
media format to the Grants Administrative Specialist listed in Attachment B, DLCD Contact
Information, and to the Plan Amendment Specialist at the e-mail address specified in Attachment D,
Form 1 DLCD Notice of Proposed Change to a Comprehensive Plan or Land Use Regulation.
Submit Notice of Adoption. Prepare and submit signed ordinance(s) adopting the Products from Task
6 online at https://db.lcd.state.or.us/PAPA_Online/Account/Login?ReturnUrl=%2fPAPA Online, or
via e-mail with Attachment E, Form 2 Notice of Adopted Change to a Comprehensive Plan or Land
Use Regulation, according to the instructions on the form. If the notice is submitted online, send an e-
mail to the Grants Administrative Specialist listed in Attachment B, DLCD Contact Information
providing notification of the submittal. If submitting via e-mail, send the notice on digital media to the
Grants Administrative Specialist listed in Attachment B, DLCD Contact Information, and to the Plan
Amendment Specialist at the e-mail address specified in Attachment E, Form 2 Notice of Adopted
Change to a Comprehensive Plan or Land Use Regulation.
Task 6 Products:
Consultant Deliverables:
• Review and comments on staff report for Housing Needs Analysis and amendments to
Comprehensive Plan
• Co-presentation of report and findings at Planning Commission and City Council hearings.
City Deliverables:
• Public hearing notices and agendas;
• Staff report
• Co-presentation of findings
• Signed adoption ordinance
Task 6 Timeline: February 1, 2021 to May 31, 2021
Task 6 budget. $3,000
Final Payment
Reimbursement of up to $23,000 and the balance of previously unused grant funds from P 1 upon
submittal of Product(s) listed in Tasks 4-6. Submit the Product(s) and a signed Attachment C, Final
Closeout Form acceptable to DLCD on digital media to the Grant Manager and the Grants
Administrative Specialist listed in Attachment B, DLCD Contact Information no later than May 31,
2020.
Department of Land Conservation and Development Page 16 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Budget Summary
Task 1 —Kickoff $4,380
Task 2—Housing Needs Production $6,920
Task 3 —Buildable Lands Inventory $7,700
Task 4—Residential Lands Needs Analysis $10,000
Task 5 —Legislative Recommendations Report $10,000
Task 6—Plan Adoption $3,000
TOTAL $42,000
Department of Land Conservation and Development Page 17 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment B
DLCD TA Grant Agreement
Contact Information
For questions regarding your grant,please contact:
Grant Manager:
Anne Debbaut
Portland Regional Solution Center
1600 SW Fourth Avenue, Suite 109
Portland, Oregon 97201
Office: 503-725-2182
Mobile: 503-804-0902
E-mail: anne.debbaut(&,,state.or.us
Housing Team Support Staff:
Sean Edging
635 Capitol Street N.E., Suite 150
Salem, OR 97301
Office: 503-934-0035
Email: sean.edging(a,state.or.us
OR
Grant Program Manager:
Gordon Howard
DLCD Salem Office
635 Capitol Street N.E., Suite 150
Salem, Oregon 97301-2540
Office: 503-934-0034
E-mail: gordon.howard&state.or.us
Payment requests should be sent to:
Grants Administrative Specialist
Angela Williamson
DLCD Salem Office
635 Capitol Street N.E., Suite 150
Salem, Oregon 97301-2540
Office: 503-934-0054
E-mail: DLCD.GFGrant&state.or.us
Department of Land Conservation and Development Page 18 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment C
Department of Land Conservation and Development (DLCD)
2019-2021 Request for Interim Reimbursement / Final Closeout
Grantee Name Grant No.assigned by DLCD Final Payment
City of Tigard TA-21-244 Yes No
Grant Agreement Start Date Grant Agreement Close Date Period covered by this Payment Period covered by this Payment
From: Execution To: May 31,2021 From: To:
DLCD Grant Expenditures DLCD Grant Expenditures DLCD Grant Expenditures DLCD Grant Expenditures
Transactions Previously Reported This Payment Cumulative
1. Salaries and Benefits
2. Supplies and services
3. Contracts (see instructions)
4. Other (provide list&explain)
5. Total (add lines 1-4)
Local Contributions (if
applicable)
6. Salaries and Benefits
7. Supplies and services
8. Contracts
9. Other
10. Total (add lines 6-9)
11. Payment requested(from DO NOT WRITE IN DO NOT WRITE IN
line 5) THIS SPACE THIS SPACE
12. Certification: I certify to the best of my knowledge and belief that this report is correct and complete and that all
expenditures are for the purposes set forth in the award document.I further certify that all records are available upon
request,and the financial records will be retained for six years after the final payment.
13.Typed or Printed Name and Title 14.Address where payment is to be sent
15. Signature of Authorized Certifying Official 16.Date Payment Submitted
Do Not Write Below This Line FOR DLCD USE ONLY Do Not Write Below This Line
DLCD CERTIFICATION
I certify as a representative of the Department of Land Conservation and Development(DLCD),that the Grantee:
Has met the terms and conditions of the grant and that payment in the amount of$ should be issued
Has not met the terms and conditions of the grant for the reasons stated on the attached sheet,and payment in the amount of
$ should be issued.
Signature of DLCD Grant Manager Date
Signature of DLCD Program Manager Date
BATCH# DATE VOUCHER# DATE
PCA# OBJECT# VENDOR# AMOUNT
Department of Land Conservation and Development Page 19 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment C— Instructions
Department of Land Conservation and Development
2019-2021 Planning Technical Assistance Grant Agreement
Interim Reimbursement and Closeout Form Instructions
General and line-by-line instructions for completing the Request for Interim Reimbursement/Final Closeout
form are provided herein.
General Instructions and Reminders
• This form may be completed by hand or typed on paper or completed in Microsoft Word. If you need a
Word file,please contact the Grants Administrative Specialist at DLCD.GFGrantkstate.or.us. In any case,
submit the form with the grant Product(s) electronically, as called for in the Agreement.
• This form is used for all reimbursement requests—interim or final.
• It is important that you retain documentation of expenditures as provided in paragraph 16 of the Agreement,
which provides that records be maintained for at least six years after the final payment has been received by
the grantee.
• Interim and final reimbursement requests must not include work performed prior to the Effective Date of
this Agreement(generally the date the Agreement is signed by DLCD) and not after the Closing Date of this
Agreement.
Completing the Form
Please show total actual expenditures only of DLCD grant award and local contributions.
First row: DLCD will complete the Grantee Name and Grant Number. In the Final Payment box, highlight or
circle "No" for interim payments and"Yes" for final closeouts.
Second row: DLCD will complete Agreement start and close dates. Complete the "Period covered by this
payment"The form includes separate boxes for"from" and"to."Please complete both. These dates must
accurately depict the dates the work for the reimbursable expenditure was incurred. If there are any applicable
limits on these dates, they will be provided in the payment descriptions in the "Schedule, Products, and Budget"
section of the Agreement.
The next section of the form includes columns for itemizing each expense category:
• "DLCD Grant Expenditures, Previous Reported" column-- should be blank if the submission is
Payment 1. If the request is for a second or later interim payment or final closeout, enter the sum of previous
payments in this "Previously Reported" column.
• "DLCD Grant Expenditures, This Payment" column—captures and identifies expenditures for the
products that are currently being submitted for review and payment.
• "DLCD Grant Expenditures, Cumulative" column—simply the total of the two previous columns.
• "DLCD Grant Expenditures, Transactions"—Complete items 1-4 as applicable and item 5, total in the
"Previously Reported" column if applicable and in the `This Payment" column. Complete previous and
current local contributions in items 6-9 and the total on line 10 if applicable. Local contribution does not
include expenses reimbursed by the grant. It is included to provide DLCD with accurate information
regarding the cost of projects and/or products completed in compliance with this grant. This category
includes both in-kind and cash contributions.
o 1. Salary and Benefits includes the grantee's staff time, including Other Personnel Expenses. Receipts
are not required with this report submission.
Department of Land Conservation and Development Page 20 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
0 2. Supplies and Services include allowable grantee supplies used for completion of grant products.
Receipts are not required with this report submission.
0 3. Contracts include consultants, attorneys, and any company or individual hired by the grantee to
conduct grant work. This category does not include employees of the grantee, but rather an individual or
entity that invoices the grantee for services rendered. Information required for the closeout report
includes name, address, phone number, and e-mail address of the payee. If there are multiple entities,
please provide the amount of grant funds allocated for the reimbursement of each.
0 4. Other-Provide a brief explanation and cost breakdown for amounts listed as "Other."Receipts are
not required. Note: Grantee travel expenses are not eligible for reimbursement.
0 5. Totals— Sum the categories of grant expenditures in the Previously Reported, This Payment, and
Cumulative columns. The Total payments at closeout cannot exceed the maximum amount in paragraph
3 of the Agreement.
• Re-enter the payment request from line 5 "DLCD Grant Expenditures This Payment"on line 11.
Certification: Be sure to read and understand the information in item 12 prior to signing the form.
• A legible name and title is required in cell 13.
• A mailing address, including city and zip code, where payment should be sent must be provided in cell 14.
• The signature under"Signature of Authorized Certifying Official"must be of the person taking
responsibility for the accuracy of the information contained in the form.
Before a payment can be issued, all grant products, required documentation, and the signed reimbursement
request form must be received, accepted, and reviewed by the grant manager and grant program manager,
subject to the requirements contained in the Agreement.
Please follow the payment schedule as identified in the Grant Agreement when submitting a request for
payment or closeout.
A signed cover letter, completed and signed reimbursement request form, and completed Products can be
submitted in one of the following ways: (1) the preferred method—an e-mail with PDF files sent to the Grants
Administrative Specialist at DLCD.GFGrant(d),state.or.us, or(2) via the DLCD FTP site (contact the Grants
Administrative Specialist for instructions at 503-934-0054) or(3) a CD or DVD mailed to the address for the
Grants Administrative Specialist in Attachment B of the Agreement. If none of these options are possible, mail
the relevant documents to:
Grants Administrative Specialist
Department of Land Conservation and Development
635 Capitol St. NE Suite 150
Salem, OR 97301
Department of Land Conservation and Development Page 21 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment D
NOTICE OF A PROPOSED CHANGE FOR DLCD USE
TO A COMPREHENSIVE PLAN OR File No.:
LAND USE REGULATION Received:
DLCD FORM 1
Local governments are required to send notice of a proposed change to a comprehensive plan or land use regulation
at least 35 days before the first evidentiary hearing. (See OAR 660-018-0020 for a post-acknowledgment plan
amendment and OAR 660-025-0080 for a periodic review task). The rules require that the notice include a
completed copy of this form.
Jurisdiction: Grant No.:
Local file no.:
Please check the type of change that best describes the proposal:
❑ Urban growth boundary(UGB) amendment including more than 50 acres,by a city with a population greater
than 2,500 within the UGB
❑ UGB amendment over 100 acres by a metropolitan service district
❑ Urban reserve designation,or amendment including over 50 acres,by a city with a population greater than
2,500 within the UGB
❑ Periodic review task—Task no.:
❑ Any other change to a comp plan or land use regulation(e.g., a post-acknowledgement plan amendment)
Local contact person(name and title):
Phone: E-mail:
Street address: City: Zip:
Briefly summarize the proposal in plain language. Please identify all chapters of the plan or code proposed for
amendment(maximum 500 characters):
Date of first evidentiary hearing:
Date of final hearing:
❑ This is a revision to a previously submitted notice. Date of previous submittal:
Check all that apply:
❑ Comprehensive Plan text amendment(s)
❑ Comprehensive Plan map amendment(s)— Change from to
Change from to
❑ New or amended land use regulation
❑ Zoning map amendment(s)— Change from to
Change from to
❑ An exception to a statewide planning goal is proposed—goal(s) subject to exception:
❑ Acres affected by map amendment:
Location of property, if applicable (site address and T, R, Sec., TL):
List affected state or federal agencies, local governments and special districts:
Department of Land Conservation and Development Page 22 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
NOTICE OF A PROPOSED CHANGE - SUBMITTAL INSTRUCTIONS
1. Except under certain circumstances,) proposed Include this Form 1 as the first pages of a combined
amendments must be submitted to DLCD's Salem file or as a separate file.
office at least 35 days before the first evidentiary 5. File format: When submitting a Notice of a
hearing on the proposal. The 35 days begins the day of Proposed Change via e-mail or FTP, or on a digital
the postmark if mailed, or, if submitted by means other disc, attach all materials in one of the following
than US Postal Service, on the day DLCD receives the formats: Adobe .pdf(preferred); Microsoft Office (for
proposal in its Salem office. DLCD will not confirm example,Word .doc or docx or Excel .xls or xlsx); or
receipt of a Notice of a Proposed Change unless ESRI .mxd, .gdb, or .mpk. For other file formats,
requested. please contact the plan amendment specialist at 503-
2. A Notice of a Proposed Change must be submitted 934-0000 or plan.amendmentskstate.or.us.
by a local government(city, county, or metropolitan 6. Text: Submittal of a Notice of a Proposed Change
service district). DLCD will not accept a Notice of a for a comprehensive plan or land use regulation text
Proposed Change submitted by an individual or private amendment must include the text of the amendment
firm or organization. and any other information necessary to advise DLCD
3. Hard-copy submittal: When submitting a Notice of the effect of the proposal. "Text"means the specific
of a Proposed Change on paper, via the US Postal language proposed to be amended, added to, or deleted
Service or hand-delivery,print a completed copy of from the currently acknowledged plan or land use
this Form 1 on light green paper if available. Submit regulation. A general description of the proposal is not
one copy of the proposed change, including this form adequate. The notice may be deemed incomplete
and other required materials to: without this documentation.
Attention: Plan Amendment Specialist 7. Staff report: Attach any staff report on the
Dept. of Land Conservation and Development proposed change or information that describes when
635 Capitol Street NE, Suite 150 the staff report will be available and how a copy may
Salem, OR 97301-2540 be obtained.
This form is available here: 8. Local hearing notice: Attach the notice or a draft
http://www.oregon.gov/LCD/CPU/Pages/Plan- of the notice required under ORS 197.763 regarding a
Amendments.aspx quasi-judicial land use hearing, if applicable.
4. Electronic submittals of up to 20MB may be sent 9. Maps: Submittal of a proposed map amendment
via e-mail. Address e-mails to plan.amendments& must include a map of the affected area showing
state.or.us with the subject line "Notice of Proposed existing and proposed plan and zone designations. A
Amendment." paper map must be legible if printed on 8%a"x 11"
Submittals may also be uploaded to DLCD's FTP site paper. Include text regarding background,justification
at http://www.oregon.gov/LCD/CPU/Pages/PAPA- for the change, and the application if there was one
Submittals.aspx. accepted by the local government. A map by itself is
E-mails with attachments that exceed 20MB will not be not a complete notice.
received, and therefore FTP must be used for these 10. Goal exceptions: Submittal of proposed
electronic submittals. The FTP site must be used for amendments that involve a goal exception must include
all.zip files regardless of size. The maximum file size the proposed language of the exception.
for uploading via FTP is 150MB.
1660-018-0022 provides:
(1)When a local government determines that no goals,commission rules,or land use statutes apply to a particular proposed change,
the notice of a proposed change is not required[a notice of adoption is still required,however];and
(2)If a local government determines that emergency circumstances beyond the control of the local government require
expedited review such that the local government cannot submit the proposed change consistent with the 35-day deadline,the
local government may submit the proposed change to the department as soon as practicable. The submittal must include a
description of the emergency circumstances.
Department of Land Conservation and Development Page 23 of 27
2019-20211-113 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
If you have any questions or would like assistance,please contact your DLCD regional representative or the
DLCD Salem office at 503-934-0000 or e-mail plan.amendmentskstate.or.us.
Notice checklist. Include all that apply:
❑ Completed Form 1
❑ The text of the amendment(e.g., plan or code text changes, exception findings,justification for
change)
❑ Any staff report on the proposed change or information that describes when the staff report will be
available and how a copy may be obtained
❑ A map of the affected area showing existing and proposed plan and zone designations
❑ A copy of the notice or a draft of the notice regarding a quasi-judicial land use hearing, if applicable
❑ Any other information necessary to advise DLCD of the effect of the proposal
Department of Land Conservation and Development Page 24 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
Attachment E
NOTICE OF ADOPTED CHANGE FOR DLCD USE
TO A COMPREHENSIVE PLAN OR File No.:
66 LAND USE REGULATION Received:
DLCD FORM 2
Local governments are required to send notice of an adopted change to a comprehensive plan or land use regulation
no more than 20 days after the adoption. (See OAR 660-018-0040). The rules require that the notice include a
completed copy of this form. This notice form is not for submittal of a completed periodic review task or a plan
amendment reviewed in the manner of periodic review.Use Form 4 for an adopted urban growth boundary
including over 50 acres by a city with a population greater than 2,500 within the UGB or an urban growth boundary
amendment over 100 acres adopted by a metropolitan service district. Use Form 5 for an adopted urban reserve
designation, or amendment to add over 50 acres,by a city with a population greater than 2,500 within the UGB. Use
Form 6 with submittal of an adopted periodic review task.
Jurisdiction: Grant No.
Local file no.:
Date of adoption: Date sent:
Was Notice of a Proposed Change (Form 1) submitted to DLCD?
❑ Yes: Date (use the date of last revision if a revised Form lwas submitted):
❑ No
Is the adopted change different from what was described in the Notice of Proposed Change? ❑ Yes ❑ No
If yes, describe how the adoption differs from the proposal:
Local contact(name and title):
Phone: E-mail:
Street address: City: Zip:
PLEASE COMPLETE ALL OF THE FOLLOWING SECTIONS THAT APPLY
For a change to comprehensive plan text:
Identify the sections of the plan that were added or amended and which statewide planning goals those sections
implement, if any:
For a change to a comprehensive plan may:
Identify the former and new map designations and the area affected:
Change from to acres. ❑ A goal exception was required for this change.
Change from to acres. ❑ A goal exception was required for this change.
Change from to acres. ❑ A goal exception was required for this change.
Change from to acres. ❑ A goal exception was required for this change.
Location of affected property(T, R, Sec., TL and address):
❑ The subject property is entirely within an urban growth boundary
❑ The subject property is partially within an urban growth boundary
Department of Land Conservation and Development Page 25 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
If the comprehensive plan map change is a UGB amendment including less than 50 acres and/or by a city with a
population less than 2,500 in the urban area, indicate the number of acres of the former rural plan designation,by
type, included in the boundary.
Exclusive Farm Use—Acres: Non-resource—Acres:
Forest—Acres: Marginal Lands—Acres:
Rural Residential—Acres: Natural Resource/Coastal/Open Space—Acres:
Rural Commercial or Industrial—Acres: Other: —Acres:
If the comprehensive plan map change is an urban reserve amendment including less than 50 acres, or
establishment or amendment of an urban reserve by a city with a population less than 2,500 in the urban area,
indicate the number of acres,by plan designation, included in the boundary.
Exclusive Farm Use—Acres: Non-resource—Acres:
Forest—Acres: Marginal Lands—Acres:
Rural Residential—Acres: Natural Resource/Coastal/Open Space—Acres:
Rural Commercial or Industrial—Acres: Other: —Acres:
For a change to the text of an ordinance or code:
Identify the sections of the ordinance or code that were added or amended by title and number:
For a change to a zoning may:
Identify the former and new base zone designations and the area affected:
Change from to . Acres:
Change from to . Acres:
Change from to . Acres:
Change from to . Acres:
Identify additions to or removal from an overlay zone designation and the area affected:
Overlay zone designation: . Acres added: . Acres removed:
Location of affected property(T, R, Sec., TL and address):
List affected state or federal agencies, local governments and special districts:
Identify supplemental information that is included because it may be useful to inform DLCD or members of the
public of the effect of the actual change that has been submitted with this Notice of Adopted Change, if any. If the
submittal, including supplementary materials, exceeds 100 pages, include a summary of the amendment briefly
describing its purpose and requirements.
Department of Land Conservation and Development Page 26 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
NOTICE OF ADOPTED CHANGE - SUBMITTAL INSTRUCTIONS
1. A Notice of Adopted Change must be received by E-mails with attachments that exceed 20MB will
DLCD no later than 20 days after the ordinance(s) not be received, and therefore FTP must be used for
implementing the change has been signed by the these electronic submittals. The FTP site must be
public official designated by the jurisdiction to sign used for all .zip files regardless of size. The
the approved ordinance(s) as provided in maximum file size for uploading via FTP is
ORS 197.615 and OAR 660-018-0040. 150MB.
2. A Notice of Adopted Change must be submitted Include this Form 2 as the first pages of a combined
by a local government(city, county, or metropolitan file or as a separate file.
service district). DLCD will not accept a Notice of 5. File format: When submitting a Notice of
Adopted Change submitted by an individual or Adopted Change via e-mail or FTP, or on a digital
private firm or organization. disc, attach all materials in one of the following
3. Hard-copy submittal: When submitting a formats: Adobe .pdf(preferred); Microsoft Office
Notice of Adopted Change on paper, via the US (for example, Word .doc or docx or Excel .xls or
Postal Service or hand-delivery, print a completed xlsx); or ESRI .mxd, .gdb, or. mpk. For other file
copy of this Form 2 on light green paper if formats, please contact the plan amendment
available. Submit one copy of the proposed change, specialist at 503-934-0017 or
including this form and other required materials to: plan.amendmentskstate.or.us.
Attention: Plan Amendment Specialist 6. Content: An administrative rule lists required
Dept. of Land Conservation and Development content of a submittal of an adopted change (OAR
635 Capitol Street NE, Suite 150 660-018-0040(3)). By completing this form and
Salem, OR 97301-2540 including the materials listed in the checklist below,
This form is available here: the notice will include the required contents.
hqp://www.oregon.gov/LCD/fonns.shtml Where the amendments or new land use regulations,
4. Electronic submittals of up to 20MB may be including supplementary materials, exceed 100
sent via e-mail. Address e-mails to pages, include a summary of the amendment briefly
plan.amendmentsk state.or.us with the subject line describing its purpose and requirements.
"Notice of Adopted Amendment." 7. Remember to notify persons who participated in
Submittals may also be uploaded to DLCD's FTP the local proceedings and requested notice of the
site at http://www.oregon.gov/LCD/Pages/papa_ final decision. (ORS 197.615)
submittal.aspx.
If you have any questions or would like assistance,please contact your DLCD regional representative
or the DLCD Salem office at 503-934-0000 or e-mail plan.amendmentskstate.or.us.
Notice checklist. Include all that apply:
❑ Completed Form 2
❑ A copy of the final decision(including the signed ordinance(s)). This must include city and
county decisions for UGB and urban reserve adoptions
❑ The findings and the text of the change to the comprehensive plan or land use regulation
❑ If a comprehensive plan map or zoning map is created or altered by the proposed change:
❑ A map showing the area changed and applicable designations, and
❑ Electronic files containing geospatial data showing the area changed, as specified in OAR
660-018-0040(5), if applicable
❑ Any supplemental information that may be useful to inform DLCD or members of the public of the
effect of the actual change
Department of Land Conservation and Development Page 27 of 27
2019-2021 HB 2001 &HB 2003 Grant Agreement—City of Tigard TA-21-244
FJ' . . { Uregon Department of Land Conservation and Development
635 Capitol Street NE, Suite 150
r 5' Kate Browii,Governor Salem,Oregon 97301-2540
Phone: 503-373-0050
Fax: 503-378-5518
July 9, 2020 www.oregon.gov/LCD
r�
Schuyler Warren, Senior Planner '
City of Tigard
13125 SW Hall Blvd.
Tigard, Oregon 97223 SENT VIA E-MAIL
Re: Signed City of Tigard Grant Agreement, Grant Number TA-21-244
Dear Schuyler,
The executed grant agreement for your City of Tigard HB 2003 Housing Needs Analysis project
is attached. Project costs are eligible for reimbursement with grant funds as of July 9, 2020.
Please contact Anne Debbaut, DLCD Grant Manager at 503-725-2182 or
anne.debbautkstate.or.us with questions or information regarding completion of the project. If
you have questions regarding the submittal or payment, please contact Angela Williamson,
Grants Administrative Specialist at 503-934-0054 or DLCD.GFGrant(astate.or.us. All product
and payment requests should be submitted to both the Salem office and the DLCD grant
manager. If a payment request is provided to the grant manager only, payment may be delayed.
Yours truly,
Angela Williamson
Grants Administrative Specialist
Enclosure: signed grant agreement
cc: Anne Debbaut, DLCD Regional Representative
Sean Edging, Housing Team Support Staff
Gordon Howard, Community Services Division Manager