History of Determining Council Compensation - C. Wheatley Cathy Wheatley
From: Cathy Wheatley
Sent: Wednesday, January 09, 2008 10:31 AM
To: Craig Prosser
Subject: Council Compensation
Attachments: Council Compensation.pdf
Hi Craig,
This is to follow up on the conversation that the Council had regarding compensation. Attached is a file I put together
showing some of the history for the way the compensation is determined. To condense what is attached:
1. In 1995,a Task Force was formed consisting of the citizen members of the Budget Committee. This Task Force
recommended an increase to the compensation. Council considered the recommendations of the Task Force and made
some changes to that recommendation that was memorialized in an ordinance (No. 95-22)followed up by an
amendment to compensation by a resolution (No. 95-70).
2. Ordinance No.95-22 (referenced above) amended language in TMC 2.44 Compensation to read:
For attendance at regularly scheduled meetings of the city council and meetings for an intergovernmental board,
committee, or agency, each duly appointed or elected council member and the mayor shall be entitled to compensation.
The amount of compensation may be reviewed and set annually by resolution of the City Council as part of the budget
cycle.
3. The last time the compensation was changed was in 1999. Resolution No.99-50 set the compensation of$475 per
month for the Mayor and $350 per month for a Councilor.
Cathy
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For Agenda of '1/451 'f
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CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AG11DJ. TITLE Council Compensation Discuss Report t-_oo the Budget
•
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PREPARED BY: C,Wheatlev DEPT HEAD OR fr---- CITY ADMIN OK 14:41%-'
ISSUE BEFORE THE COUNCIL
Discuss the recommendation of the Budget Committee Task Force report on
Council compensation.
STAFF RECOMMENDATION •
•
After discussion, give direction to staff on whether the Council wishes to
proceed with Council compensation changes and determine an effective date.
INFORMATION SUMMARY
Attached is a copy of the evaluation of Council compensation frac the Budget
Committee Task Force. Also attached is_a copy of the results of a survey
conducted which summarizes information obtained from nine other cities.
Ire Task Force was given information on the meetings Council attends,
cluding:
• Council Meetings (three or more per month)
• Budget Committee meetings
• Liaison Roles (i.e. , Intergovernmental Water Board, MACC,
Washington County Consolidated Communications Commission, Western
Bypass Steering Committee, Forum on Cooperative Urban Servies, I-
5/217 Project Management Teas.
• Meetings with other jurisdictions (special districts, County,
cities, etc.)
• Mayor meets with other officials from Metro, the County, and State.
The Council also, at times, serves individually on Task Forces or a Councilor
say choose to attend a CIT meeting.
OTHER ALTERNATIVES CONSIDERED
1. Direct staff to prepare necessary budget resolution for Council
consideration to put the Task Force's recommendation into effect.
2. Modify the Task Force's recommendation and direct staff to prepare the
necessary Budget resolution.
Make no adjustments at this tile.
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FISCAL NOTES
If the15-' -eudgt Contatteeie recommendation is adopted, the total increase in
compengetiOn to the Council would amount to $5,400 per year. In addition,
'thecommitete recommended payment of $10 per meeting attended by a council
• meMber at an intergovernmental board, committee or agency I.:lot to exceed $50
per month).
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CITY OF TIGARD, OREGON
TO: Honorable Mayor and City Council
FROK: Budget Committee Task Force ��,.
DATE: June 20, 1995
SUBJECT: Evaluation of Council Compensation
The Task Force met on June 8 to evaluate current Council
compensation. As part of this evaluation, we reviewed the
compensation amounts and policies for nine other cities. While the
data were interesting, the Task Force felt that our recommendations
should be based on those factors which related to our city's
particular circumstances. After much discussion, we agreed on the
following major points:
• Tigard has a strong history of volunteer involvement in
city operations and activities which should be continued
and encouraged.
O • Intergovernmental boards, committees and agencies are
requiring an ever-increasing time commitment from Council
members as the complexity of governmental operation
increases.
• Compensation for Council service should recognize the
level of involvement and commitment needed but should
remain token in nature so as not to give the impression
of a paid salary.
Using these points of agreement as a guideline, the Task Force
discussed various ways of compensating Council members that would
be fair and equitable to both the members and the public they
serve. In coming to our conclusions, we did consider current
policy regarding providing health and life insurance benefits to
Council members, and although we are not recommending a change in
this policy, we do strongly urge the City Council to evaluate
whether a "cafeteria plan" for both Council and City management
staff might not both serve the needs of participants and reduce the
costs of benefits for the City.
The Task Force recommends that the compensation for City Council be
increased during the new budget year as follows:
• Mayor $450 per month
411 • Council $250 per month
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This moresabrs appropriately recognizes the large time
taint involved'in attending not only City Council asatings,
brei al o`hoard and Com ittes meetings and other events each month.
Additionally, in recognition of the growing impact o*, regional
aeetings, this Task Force recommends that service by t'. g- Mayor or a
Councilor at an. intergovsrnsentai board, committee or agency
aatinq be compensated at a rate of $10 per nesting attended, not
to exceed five meetings or $50 per month. The Mayor or Councilor
must be officially representing the City in an administrative or
• policy capacity to qualify for the additional payment.
The Task Force considers ceremonial appearances such as grand
openings, ribbon cuttings and community events part of Council
activities which are compensated in the monthly stipend.
•
Finally, we recommend that Council compensation be reviewed
annually as part of the budget process.
The members of the Task Force are willing to meet with or discuss
further with the Council our recommendations should the Council -
have questions or require additional information. -
Task Force Members: George Burgess •
Suzanne Beardsley
Craig Dirksen
Deborah Hinton
•. Joyce Patton
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7. R TION ROUND-UP STATUS REPORT -r/ac/4S"
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Council hes report from Library Director Kathy Davis and Recreation Round-
Up owners • nd Wayne Blesser. The program has been successful in
providing recreation s t•-•rams to the City of Tigard at no cost to the City. Library
Director Davisadvised s would be recommPrrding a renewal of the contract with
Recreation Round-Up. D ibuted to +•,*,uncil during the presentation were
comparative statistics for riga • = :=tion programs for the Fall quarters, from
the Fall of 1993 through the Fall • ! • . Ms. Blesser distributed to Council the
1995 Spring and Summer class progr: • Ms. Blesser also described the 1995
Spring and Summer camps and classes.
In response to a question from Councilor Sch- ' Ms. Blesser described the
various costs related to offering;certain programs. Ms. ' =vis further advised that
the fees, by contract, are capped at cost plus 20%.
Library Director Davis advised that because of the success of a• - contracted
recreational program in Tigard, she plans to co-author some : qcles for
publication in a national management organization magazine.
8. DISCUSS REPORT FROM THE BUDGET COMMITTEE TASK FORCE ON
COUNCIL COMPENSATION
• Suzanne Beardsley, member of the Budget Committee Tasks Force on
Compensation reported to Council on the Task Force's recommendation. She
described the Task Force's process in arriving at their conclusions as
recommended in the report from the Task Force as submitted in the Council
packet material. in response to a question from Councilor Hawley, Ms. Beardsley
affirmed that the only communication or direction received from City Council was
received during the initial budget process. Council did not give the Committee
any direction for recommendation as a Task Force.
Mayor Nicoll suggested that no decision be made on this matter this evening.
After discussion,consensus was to schedule this item for the September 12, 1995
Council meeting. Council members indicated they would want to hear from the
public whether there are any concerns with the proposed increases in Council -
compensation.
7 he amount of compensation would be$450 per month for the Mayor, and $250
a month for other Councilors. In addition, Mayor and Councilors would be paid
$10 per meeting attended by a Council member at an intergovernmental Board,
Committee, or Agency, not to exceed $50 per month.
411 CITY COUNCIL MEETING MINUTES - JULY 25, 1995 - PAGE 9
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Councilor Scheckla advised he would not be in favor of any Increase in Council
compensation. He advised he may consider an increase If the increase is not to
be implemented for three to four years out. There were concerns that Tigard
employees are not the highest or the lowest paid — this compensation package
proposal to Council would put Tigard Councilors at the top of what is being paid
to other Councils.
• In response to a question from Councilor Hunt,Ms. Beardsley described what was
meant by the$10 compensation for other meetings attended. She advised those
meetings would be differentiated between the "standard obligations" of Council,
such as City Council meetings and Budget Committee meetings. The $10
reimbursement would be specific to intergovernmental Boards and liaison
positions to organizations outside Tigard's decision-making process.
Councilor Rohif advised he would be opposed to an increase in compensation,
noting it was a privilege to serve as an elected official.
Councilor Hawley advised she believes an increase in compensation is long over-
due. She noted when she must attend to Council duties,that it affects her insofar
as it takes away from the income she receives as a commissioned salesperson.
While she advised this did not present an enormous hardship for her,she advised
she did not want to limit anyone else from serving because of the time
• commitment. She advised Council does work for the City and the responsibilities
require an incredible amount of commitment. She noted her concerns of an elitist
form of government run by only the wealthy.
Councilor Hunt noted he was in favor of the increase in Council compensation,
advising that in the recent past there has not been an abundance of people
wanting to run for City Council. He noted if this would bring out more people to
run for office, then he believes the increase in compensation was justified.
Suzanne Beardsley stated that the Task Force wanted to recognize the value of
the time of the City Council, and to demonstrate a commitment to those who
serve the community.
9. CONS ORDINANCE TO REPEAL PARKING RESTRICTIONS ON
HIGHLAND DRIVE
City Engineer Wooley reviewed the staff repo . shown in the staff report, the
Summerfield Civic Association requests the exisf rking restrictions on
Highland Drive be removed. The existing restrictions ap o a portion of
Highland Drive with two sharp curves as shown on the drawing co in the
Council packet. Since the implementation of the ordinance in 1991, con ig
CITY COUNCIL MEETING MINUTES - JULY 25, 1995 - PAGE 10
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AGENDA ITEM # 11
For Agenda of /Dila 1i'�
Set-awm0114s-
CITY OF TIGARD, OREGON �eiLUm.Q .M '
ciCOUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Compensation Consider Recommendation from the
Budget Committee Task Force
C
PREPARED BY: . trulyeaFI DEPT HEAD OK 4.....r,-*"""--" CITY ADMIN OK
x=s=gags s=sag s======aaax
ISSUE BEFORE THE CQUNCIL
Consider the recommendation of the Budget Committee Task Force Report on
Council compensation factoring in public comment Council received since their
meeting of July 25, 1995.
STAFF RECOMMENDATION
After discussion, deliberate on whether the Council wishes to proceed with
Council compensation changes, determine and determine an effective date.
_===
INFORMATION SUMMARY
•ttaChed is:
• The information Council received at their July 25, 1995 meeting.
• A copy of an article from the Oregonian about a recent compensation
change by City of Cornelius.
• Excerpt of Council minutes on this matter as discussed at the
July 25, 1995, Council meeting.
Administration staff received a call for additional information on the
subject; no calls were received expressing an opinion for or against a change
in compensation.
a=== ======= fl========
OTHER ALTERNATIVES CONSIDERED
1. Direct staff to prepare the I1CC CSba y budget re:.-_„tinn for Council
consideration to put the Task Force's recommendation into effect.
2. Modify the Task Force's recommendation and direct staff to prepare the
necessary Budget resolution.
3. Make no adjustments at this time.
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l?j� , NOTES
I`f the' propo$a1 presented by the Budget Committee is adopted, adjustments
would be made to reflect the following:
Adjusted Council
Compensation $250/mo.
Current Council
Compensation 100/mo.
Difference: , $150/mo.
X 4 = 600/mo.
Adjusted Mayor
Compensation $450/mo.
Adjusted Mayor
Compensation 150/mo.
Difference $300/mo.
Total Annual Adjustment $900/mo. x 12 = $10,800
in addition, the Committee recommended payment of $10 per meeting attended by
a Council member at an intergovernmental board, committee, or agency (not to
exceed $50 per month) .
Currently, the annual average amount expended per Council member for
dental/medical insurance is $5, 859.
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counentierlyouid be welted:on the lane, that he proposed setting this issue over to
be dem with when all five Council members were present.
This agenda item was set over to November 14, 1995.
11. COUNCIL CONSIDERATION: PROPOSED AMENDMENT TO COUNCIL
COMPENSATION (set over from the 9/12/95 G=ancii meeting)
City Administrator Monahan reviewed the staff report on this agenda item.
Councilor Hunt advised he was in favor of an increase in Council compensation. He
noted the number of meetings and the many hours a Councilor must serve while
fulfilling the obligations of the Council position. He noted concerns with the number
of hours required which may correlate as to why people who initially show an
interest in running for Council office do not file as a candidate for the office.
Councilor Hawley advised she had spoken to people in the community about this
issue. Quite a few of those people told her that Council should not be compensated.
She said it was important for people to recognize the time and effort Council
expends.
Councilor Hawley said that serving on Council is a serious commitment to the
• community -- the community should commit to the Council and recognize their
value. She supported the increase in Council compensation.
Councilor Scheckla advised he was aware of the compensation a Councilor received
when he ran for the office. Ile noted an elected official must have pride in the
community; that you "cannot buy good government." He was concerned with
Council receiving compensation on the higher end of the scale for local government
officials. He also expressed uneasiness with citizen perception and referred to their
response when the City asks them for additional funds (i.e., for a larger library
facility). He suggested that if a raise in Council pay is granted, that it be phased in
over four years so the Council would not be voting for a raise for themselves.
Councilor Hawley commented on the need to"afford" to run for the office in three
areas: emotionally, socially, and financially. She said she would like assistance in
at least one of the three areas-- financially.
Councilor Hunt said he hoped an increase in compensation would attract more
people to run for local government. This may occur if they knew it was not going
to cost them money.
ID CITY COUNCIL MEETING MINUTES - OCTOBER 10, 1995 - PAGE 10
P.Z 'FF" "is,�h'*.,1� � T . t�; 3 a s a 'fi;.. a^`.�.. ` x %'` '•e.. z ca
Milyor
Ntkod advised he thought it was appropriate for Council to be compensated.
i7
He . ''that when he ran for Council, he was not aware of how much the
compensation,
would be. He reviewed the amount of time he spent as Mayor for
City bis About four to Ave meetings a week, at an average time of two hours
per meeting. He noted this time spent represented a loss for him in billable hours
in his engineering business. Mayor Nicoll advised that if the City was going to get
• people interested in running for public office. Ant it would be best not to penalize
them to serve at this level.
In reviewing the proposal from the task force, Mayor Nicoll suggested that the
recommendation of $10 per meeting attended by a Councilor when they are
attending an Intergovernmental Board, committee, or agency,be dropped. He also
advised he believes the increase of the Mayor to$450 per month was too large of a
jump; he suggested this be reduced to$350 per month. He also advised he thought
the ins should be implemented over a two-year period of.time, and that the
increases be instituted at the next budget cycle, or on January 1.
After discussion, majority Council consensus was that the Mayor's rate of
compensation be increased from $250 to $300 on January 1, 1996, and then
increased from$300 to $350 on January 1, 1997.
City Council compensation would be increased from $100 to $175 on January 1,
1996, and then increased from$175 to$250 on January 1, 1997.
In addition, a majority of Council agreed that the $10 per meeting attended by
Council members be dropped as a proposal. Council agreed that Council
compensation would be reviewed by the Budget Committee every year during the
budget process.
A resolution for Council consideration for budget allocation will be presented to
Council at a future date. Council considered the proposed ordinance submitted with
the staff report to amend the Municipal Code which specifies how Council
compensation is set.
ORDINANCE NO. 95-22- AN ORDINANCE OF THE TIGARD CITY COUNCIL
TO AMEND TIGARD MUNICIPAL CODE SECTION 2.44.010, AND SETTING
AN EFFECTIVE DATE.
Motion by Councilor Hawley,seconded by Councilor Hunt,to adopt Ordinance No.
95-22.
The ordinance was approved by a majority vote of Council present. (Mayor Nicoll
and Councilors Hawley and Hunt voted "yes"; Councilor Scheckla voted "no.")
. CITY COUNCIL MEETING MINUTES - OCTOBER 10, 1995 -PAGE 11
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} R. Joe and Sheilah S. Kasten
410 9885 SW Ventura Courtt.-)r:..; r •
Tigard, Oregon 97223 l'. -Pe ' i
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September 4, 1995 ; S
liEP 6 6 1995
Mr. Jim Nicoli, Mayor �6„.,;i1 U
City of Tigard .-- --------- �__�,. _
13125 SW Hall Blvd.
Tigard, OR 97223
Dear Mr. Nicoli:
Subject: Stipends for Tigard Mayor and City Council
,. Tigard City Council is; currently considering modifying the
compensation which it gives itself.
The following are our thoughts on the subject of Tigard City
Council Compensation:
1. All five positions are identified as volunteer positions. If
this is the intended nature of these positions, then
compensation should reimburse the councilor for those out of
pocket expenses which are directly related to the performance
of the job. Prom the experience of Joe Kasten on Council , the
. current stipend of $100.00 per month is more than adequate to
meet these expenses.
2. We agree that the time and effort which is required by every
member of Council is worth much more than the current
compensation. If it is our intent to make these positions
paid, then we should change our policy and pay whatthe
position is truly worth (20 hours/week * 4.3 weeks/month *
$15.00 per hour minimum = $1290.00 per month minimum) . The
voters of Tigard may desire to express their opinion on such
a change.
3. We question the current policy of extending health insurance
coverage to members of the Council . In our opinion, the value
of health insurance far exceeds the definition of a volunteer
position. At the very least, the full cost of this insurance
coverage should be shared with the voters.
Your consideration of these thoughts and opinions is appreciated.
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CITY OF TIGARD, OREGON
IIIORDINANCE NO. 95- ePa
AN ORDINANCE OF THE TIGARD CITY COUNCIL TO AMEND TIGARD MUNICIPAL CODE
SECTION 2.44.010, AND SETTING AN EFFECTIVE DATE
WHEREAS, Tigard Municipal Code Section 2.44.010 provides for
compensation to each duly appointed or elected Council member and the
Mayor; and
WHEREAS, the City Council appointed a Task Force (comprised of five
members of the Budget Committee) to review Council Compensation, and
WHEREAS, the report of the Task Force was presented to the City Council
on July 25, 1995, recommending an increase in Council compensation; and
WHEREAS, the Council delayed deliberating toward a decision on the
matter to give opportunity to Tigard citizens to comment on the Task
411 Force proposal, and
WHEREAS, the Tigard City Charter, Chapter III, Section 11 authorizes the
City Council of the City of Tigard to set salaries and compensation for
the services of each city officer and employee; and
WHEREAS, the Tigard City Council desires to adopt amendments to Tigard
Municipal Code Section 2.44.010 to be effective January 1, 1996; and
THE CITY OF TIGARD ORDAINS AS FOLLOWS:
SECTION 1: Tigard Municipal Section 2.44.010 is hereby amended to
read as it appears in Exhibit "A" which is attached
hereto.
SECTION 2: This ordinance shall be effective January 1, 1996, upon
passage by the Council, signature by the Mayor, and
posting by the City Recorder.
•
ORDINANCE No. 95-ola
Page 1
t d �o#�, a s yy •g, �
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PA,�3rD vote of all Council membe- $ present
at€ts read by nu !Mrdaber and title only, this !Uy
of ! _ , 1995.
•
Cather ne Wheatle Cit Recorder
APPROVED: By Tigard City Council this /0 day of
1995.
Jam: - `icoli, ayor
Approved as to form:
."0,1124/2 g
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City Attorney
Jo/10 /45
Date
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ORDINANCE No. 95-
Page 2
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Exhibit "A"
Noteeleted language shown in [brackets] added language is
underlim d
Chanter 2 ,44c.nsation*
[For attendance at regularly scheduled meetings of the city
council, each duly appointed or elected councilmember shall be entitled
to a salary in the amount of one hundred dollars per mo:lth. For
attendance at regularly scheduled meetings of the city council, the dtly
appointed or elected mayor shall be entitled to a salary in the amount
of one hundred fifty dollars per month.]
For attendance at regularly scheduled meetings of the city council
and meetings for an intergovernmental board committee, or agency, each
duly aLoolnted or elected councilmember and the mayor shall be entitled
to compensation. The amount of competition may be reviewed and set
annually by resolution of the City Council as part of the budget cycle.
* For Charter provisions allowing the compensation of each city officer
to be fixed by the council, see Chapter III, Section 11 of the Charter
of the City of Tigard.
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ORDINANCE No. 95- as
Page 3
. _ . ,
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AGENDA ITEM #
For Agenda of t 1{A 14
CITY OF TIGARD, OREGON
COUNCIL AGENDA ITEM SUMMARY
ISSUE/AGENDA TITLE Council Compens?; an AdiPgtment - Effective January 1.
1996. 4,,,n
PREPARED BY: C. Wheatley DEPT HEAD OK 1444r1 CITY ADMIN OK UAW
ISSUE BEFORE THE COUNCIL
Should the Council adopt the proposed resolution to adjust the rate of
Council compensation?
STAFF RECOMMENDATION
Adopt the attached resolution which reflects the direction given by the
majority of Council at the October 10, 1995, meeting.
INFORMATION SUMMARY
The attached resolution is the final formal approval needed from the Council
toamend Council compensation. Ordinance No. 95-22, which becomes effective
In January 1, 1996, amends TMC 2.44 so that the amount of Council
compensation is reviewed annually and set by resolution of the City Council
as part of the budget cycle. The attached resolution will compensate the
Council as recommended by the Task Force with the modifications approved by
the majority of City Council and concludes the discussion and review which
was initiated during the budget review for FY 95/96.
OTHER ALTERNATIVES CONSIDERED
1. Amend the resolution if modifications are requested by Council.
FISCAL NOTES
The Finance Director advises that a supplemental budget modification is
unnecessary. The additional $2,400 in FY 95/96 can be accommodated because
of underexpenditures in the Council's operating budget for this year (i.e. ,
the Council's travel and training budget) .
f:\login\cathy\cccomp.ss2
•
CITY ^F TIGARD, OREGON
RESOLUTION NO. 95- 1-70
• A RESOLUTION OF THE TIGARD CITY COUNCIL TO ADJUST THE RATE OF COUNCIL
COMPENSATION, iFFECTIVE JANUARY 1, 1996
WHEREAS, Ordinance No. 95-22 amended Tigard Municipal Code Section
2.44.010 which provides for Council compensation, and
WHEREAS, the City Council appointed a Task Force (comprised of five
members of the Budget Committee) to review Council compensation, and
WHEREAS, the City Council modified the recommendation of the Task Force
to amend the rate of compensation which is to be phased in over a two-
year period; and
WHEREAS, each year the City Council/Budget Committee will review Council
compensation during the City budget process; and
WHEREAS, upon review and discussion, the majority of City Council voted
to amend the rate of compensation to be phased in over a two-year
period.
NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that:
Section 1: The rate of Council compensation shall be as follows:
• Compensation Amount Effective Data
Mayor: Y250/month January 1, 1996
Councilors: $175/month January 1, 1996
Mayor $350/month January 1, 1997
Councilors $250/month January 1, 1997
Section 2: Payment to Council members shall be made quarterly
through the City's payroll process on the last pay period
of each quarter.
Section 3: The effective date of this resolution shall coincide with
the effective date of Ordinance No. 95-22 which is
January 1, 1996.
PASSED: This /Q day - `i •' • ' / , 1995.
AleKr - City of Ti and
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ATTEST:
0,,t41-01.61e 604
City Recorder: - City of Ti and
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RESOLUTION NO. 95- -70
Page 1
j$
CITY OF TIGARD,OREGON
RESOLUTION NO.99-SD
• A RESOLUTION OF THE TIGARD CITY COUNCIL TO ADJUST THE RATE OF COUNCIL
COMPENSATION,EFFECTIVE JULY 1,1999
WHEREAS, Ordinance No.95-22 amended Tigard Municipal Code Section 2.44.010 which provides for
Council compensation,and
WHEREAS, each year the City Council/Budget Committc . 11 review Council compensation during the
City budget process;and
WHEREAS, upon review and discussion, the Budget Committee members voted to amend the rate of
compensation.
NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that:
SECTION 1: The rate of Council compensation shall be as follows:
Compensation Amount Effective Date
Mayor: $475/mo July 1, 1999
Councilors: $350/mo July 1,1999
• SECTION 2: Payment to Council members shall be made quarterly through the City's payroll process
on the last pay period of each quarter.
PASSED: This 2 9141 day of V LAW 1999.
ity of Tigard
ATTEST:
rig,
(.pv*J City Recorder-City of Tig d
•
RESOLUTION NO.99-.5 6
Page 1