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TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING MINUTES
August 8, 1994
1. Call to Order
Chair Froude brought the regular meeting of the Tigard Water District Board of
Commissioners to order at 7:05 p.m.
Commissioners Present: Chair Froude,Commissioners Morgan,Mortensen,and
Pedersen
Staff Present: Sherrie Burbank, Mike Miller, Randy Volk, and Ed
Wegner
Visitor: Jack Polans
Presenter: Gilbert Meigs
2. Visitors
Chair Froude welcomed the visitors and asked whether anyone had any comments
at this time.
Visitor Jack Polans stated that he realized it would cost TWD millions of dollars to
improve the current water systems and wanted to know where TWD sits in terms
of long term contracts. Chair Froude informed Mr. Polans that this topic would be
discussed during this meeting.
3. Approve July 11, 1994 Regular Meeting Minutes
Commissioner Morgan motioned to accept the meeting minutes as submitted and
Commissioner Mortensen seconded the motion. A voice vote was taken and the
motion was passed unanimously.
4. Draft Proposal - Division of Assets
• Gilbert Meigs, Economic and Engineering Services, Inc., furnished ten copies
of the draft report and four sets of maps. This information should be
distributed to TWD, City of Tigard, City of King City, and the City of Durham.
• He began his presentation with the following disclaimer -- he is neither an
attorney or public accountant so TWD may decide to refer the report to its
attorney, the City's Finance Officer, or Coopers and Lybrand for additional
review.
TIGARD WATER DISTRICT BOARD MEETING — August 8, 1994 Page 1
• He then proceeded highlighting areas of particular interest or concern:
- Table 4-2 (Asset Allocation Summary)
There is supporting documentation in the appendix. In summary, of the
total assets of $25,620,938, TWD's share is $5,594,537 or 21.84% of the
total assets. Other numbers are shown for the other jurisdictions. They
compared percentages of total asset allocations to proportionate interests
as computed according to the Intergovernmental Agreement (see p. 17 of
the draft) and found that the percentages are reasonably comparable.
- Page 21 (Allocation of Liabilities)
The allocation of liabilities must equal the assets. Proportioned the current
liabilities according to proportion of jurisdiction interest. They then
proportioned out deferred compensation according to Intergovernmental
Agreement. Other jurisdictions however, can't have deferred compensation
assets or liabilities on their books because all the employees have
transferred to the City of Tigard. TWD might want to talk to the Tigard City
Administration or the City's Finance Officer about this issue, which seems
to be unintended outcome of the IGA.
He further indicated that in order to make the books balance, "retained
earnings" were used as an accounting device to make the books balance.
Apparently, this requires showing negative retained earnings balance for
some to make the liabilities balance. This is not an unusual practice, but
TWD might want to talk to the Finance Officer regarding this matter.
- Assets and liabilities are allocated. Everything else is documented in the
Appendix. This includes the Intergovernmental Agreement and the
allocation of land values. The land values audit shows a total value which
is a few thousand dollars less than the District shows. In order to make the
allocation meet, the audit had to apply an adjustment of about $3,686.
There is no accurate record of all reservoir (Appendix B) property. They
don't know how the audit value of $692,2559 figure was reached and
unfortunately the records are not available to research.
- Appendix C -- Left-hand column.
The District's records showed less assets than does the audit . There was
no value for pressure reducing stations, so they arbitrarily used $15,000
each. Since the records were not complete, additional shortages were
called "miscellaneous" and distributed equally to all jurisdictions.
TIGARD WATER DISTRICT BOARD MEETING -- August 8, 1994 Page 2
He indicated it might be worth having staff and/or the auditors identify
exactly what miscellaneous might be so they can revise the figures
appropriately; However, he does not think it will make a big difference -- it
is up to TWD.
- The footage of pipe measured compared to within less than 1/2 percent of
that the District compiled using a different method.
• He recommends TWD take the time to review the Draft Report between now
and the next meeting. He can then come back at that time (if TWD chooses)
to answer any questions or a separate meeting can be scheduled to discuss
just this topic -- whatever the Board chooses.
• Commissioner Morgan was concerned that staff had not had a chance to
review the document to see whether it met the requirements of
Intergovernmental Agreement of if there are any areas where there are any
variances.
Discussion regarding the next step. The three items identified by Mr. Meigs
would be discussed internally first and that TWD Board would decide on the
audience and that copies of the proposal would be requested in advance.
Commissioner Morgan also pointed out that it was important to get consensus
from all four jurisdictions and stated that each of the jurisdictions are in a
position should they withdraw from the present contract that the computation
for asset allocation effective 1/1/94 could be used as a baseline to either
withdraw or modify the contract. The assumption of the contract is that all
assets were frozen as of 1/1/94 and that if any of the parties want to move
forward they can do that at some particular time in the future. This document
would allow any party to initiate a new allocation study as of 1/1/95 using the
same principles as applied in this study.
• Mr. Meigs again reminded the Board that better records need to be kept.
• Commissioner Morgan motioned to refer the report to staff for review and
comment with alternate comments/suggestions on how to proceed with other
agencies: Commissioner Mortensen seconded the motion. A voice vote was
taken and the motion passed unanimously.
• There was clarification that Mr. Meigs had not talked to other jurisdictions. Ed
Wegner stated they would get a copy of the report at the next IWB meeting so
they can review it before the next joint meeting. Ed also informed the Board
that they have the final authority to give the stamp of approval. The Board
agreed they wanted comments from IWB before the final decision by TWD.
TIGARD WATER DISTRICT BOARD MEETING -- August 8, 1994 Page 3
• Ed indicated he is proposing a joint meeting of the TWD and IWB boards for
mid-September to discuss capital improvements and the allocation of assets
proposal.
• As a final note, Mr. Meigs reported he had received real good cooperation and
response from the Water employees.
5. Vacation Easement -- 1 S1-36DD, Tax Lot 600
Chair Froude reported this issue has been resolved.
Mr. Wegner indicated that since the last meeting, staff had gone to look at the
property and talked to everyone involved. Apparently the City of Tigard's
paperwork had been lost in the shuffle. It has not been completed and approved
by a voice consent via phone. However, this needs to be approved through the
minutes.
Commissioner Morgan motioned to ratify the vacation of the easement per the
TWD Board meeting in July. Commissioner Pedersen seconded. A voice vote
was taken and the motion passed unanimously.
6. Intergovernmental Water Board Update
• Commissioner Morgan informed the Board that there had been no meeting
since the July 11 TWD meeting. As a substitute it was suggested the IWB
members attend a workshop. This workshop consisted of various displays
sponsored by different consultants which showed the activities of consultants
during the last year. Unfortunately, the workshop was not well attended --
consultants outnumbered participants 2 to 1. One thing that became evident
was that consultants were covering bases to show sensitivity toward public
interest and work of specialists looking at environment and technological
techniques in conducting studies. He gleaned from the workshop that
apparently the technical people are getting way ahead of political people.
• He informed the Board that the June 8 minutes served as an excellent resource
for identifying alternative methods of water available. However, the minutes
have not been approved so they are not available at this time.
- Commissioner Morgan informed the Board that there were two items of
interest — Sources of water for long term supply; and the Murray report
which identified criteria and sources. He assured the Board that the August
17th meeting will identify capital costs required to select combinations of
those sources. He also stated that he doubts they will identify actual
commodity itself but capital cost will be important. It is important to
determine whether TWD wants to continue to be a customer•through a
water purchase contract, a partner of ownership of that water supply, or a
member of what could become a water authority or a comprehensive
TIGARD WATER DISTRICT BOARD MEETING — August 8, 1994 Page 4
regional agency. TWD Board is also invited to the August 17th meeting at
5:30 at the Tigard Water Building.
• Chair Froude was interested in how people were being fed information from
public officials. Mr. Wegner assured the Board that he keeps Tigard City
Council well informed on the issues, but doesn't know how involved other
agencies get.
7. Director's Report
• Discussion of expenditures and payment processing for $40,000 which has
been allocated through the City of Tigard budget process. Suggested that
routine expenditure that were budgeted and has to be paid, be processed by
staff after reviewing for correctness — anything under contract or regular
budgets can automatically be paid for TWD. How would you like the rest of the
bills handled?
- A question and answer/discussion period followed. Mr. Wegner assured
the Board that if staff has any questions they will hold the bill and seek
Board approval prior to payment.
- Commissioner Morgan motioned that staff manage the TWD allocation and
make those expenditures that are generally routine in nature and that the
Board receive a monthly report indicating dollar expenditures for personal
services, supplies, contracts, etc. Commissioner Mortensen seconded the
motion. After another brief discussion to clarify the process and TWD
obligations, a vote voice was taken and motion passed unanimously.
• Tigard Water Service Area
- Mr. Wegner showed the Board a copy of the Tigard Water Service area on
a map dated 8/5/94. Explained the various color coding (blue— proposed
annexations for this FY; yellow—annexations in process; gray—TWD area)
and assured the Board this map would be updated as progress continues.
• Memo to Bill (Interim City Administrator)
- The Capital Improvement Program. Staff is trying to develop a plan of
action that incudes everybody and everything —TWD, City of Durham, City
of King City, and City of Tigard (incorporating the Tigard Water Service
area).
- The preliminary plan is to work with TWD, IWB, and the different cities with
City of Tigard as the policy making authority in this process. The plan is to
operate the Water Division for the City of Tigard and set ups a capital
improvement program even though the final authority would be with the
Tigard City Council. It must be recognized that some of the issues will have
TIGARD WATER DISTRICT BOARD MEETING — August 8, 1994 Page 5
.
to be handled with input from the other jurisdictions.
- With growth and absence of long term water supply plan, our water
problems won't stop--we must get started now to develop a plan of action.
All recommendations must be made with our future in mind. We hope other
participants will put time and effort into developing and implementing this
plan. Everyone will play an integral part of this plan and the final torch will
be carried by Council. The purpose is to establish a consensus as to
where we will buy water from over the long term.
- Mr. Wegner reviewed the proposed calendar on the first page of the memo
to Mr. Monahan. He recognizes that this is a tight timeline, but believes it
is necessary to get things moving or we will have water difficulties by next
summer. The issue of long term water supply is critical.
- Concern was noted that with the upcoming change in City of Tigard
leadership that this plan could possibly be postponed due to the elections.
Mr. Wegner assured the Board that the Council was committed to move
ahead no matter what— work was to continue on as usual. This might not
result in exercising a contract right before an election but there would at
least be direction to continue. The Council gave staff the responsibility to
provide them with professional guidance instead of political guidance.
• Other objectives:
- Efficient use water; reliability; water quality; economic impact
(revenue/expense); partnership versus surplus buyer; environmental
impacts; growth; ease of implementation; and operational impact
(manpower or money).
• Conservation/Education:
- Wise watering brochure (in all region nurseries); Cityscape articles which
could be expanded through newsletters from the City of King City and/or
City of Durham; and development of a mailing system for the
unincorporated area). The City is also participating in NW Natural Gas'
Conservation Program ($1.50 per registration for shower heads).
- Randy Volk is working with the Conservation Coalition and the Parks
Division is considering sprinkler demonstrations and planting seminars.
• Water Supply Issues:
- TWD needs to determine if they want to be a player or a surplus buyer —
do we want to control our destiny?
- Revamping Portland Contract
- Phase II study in progress
TIGARD WATER DISTRICT BOARD MEETING -- August 8, 1994 Page 6
- Regional concept -- there is water; however, in reality is it is short
- Need Lake Oswego contract by 12/31/94 or an extension based on new
capital improvement plans
• Short Term Supply/Demand Issues:
- If we continue to increase our minimum daily water purchase from Portland,
it will take 5 years to buy out.
- Lake Oswego can't meet our current demands of 8.9 mgd — their plant
capacity is only 16 mgd. This leaves us short which means we have to take
more from our storage system. Peak day of 14.6 mgd on 7/22.; 6 days
when we used over 10 mgd. There has been a 23% increase in meter
sales in last 4 years and no increase in supply during that same time
period. If we keep growing at the same rate, by next summer we will have
significant problems.
• Tigard Water Service Area Plan:
- Present to 3 Years -- Shows what is needed to exist today.
- 1-5 Years — The number one 1 supplier in the region will be Portland;
however, we will still need to partner with Lake Oswego. The problem with
buying surplus water is when they want to sell it, we don't need it.
- Regional Plan -- We need to stay on top of the water supply issues and
realize that the decisions we make in #1 and #2 will affect #3.
• Current Areas of Water Study:
- Inverted Block — demand management tool during peak season usage —
you use it, you pay for it.
- Mentor Res -- Minimum of 2.5 mg to 35 mg.
94/95 budget -- site prep
95/94 -- construction
- Well — transfer water rights of #4 to new a well at Canterbury. However,
the Watermaster says there is a 2 year backlog. Rebuild #2 in 94/95.
- New pump at Lake Oswego could increase the additional mgd. There
could be a new partnership — we need to start looking at this possibility.
• We are exploring all partnership options.
• We have some immediate needs to survive and buy the water that.we need.
All plans must be intertwined with each other in order to makethe right
decisions.
TIGARD WATER DISTRICT BOARD MEETINd -- August 8, 1994 Page 7
• There was some discussion about whether Lake Oswego was open to this kind
of partnership. Mr. Wegner informed the Board that the City has asked Lake
Oswego to send us a signal of how their staff and Council feel. He knows that
their study identifies that the most economical thing for them to do is join with
COT, but they have not committed at this time --their Council is taking it under
advisement. Their plan also indicates that they will have to take use their intake
on the Willamette River.
• Mr. Wegner indicated that the City is currently setting the following priorities:
1. Look at Lake Oswego as a primary source
2. Use Portland
3. Own our own well fields
• Possible dates for joint TWD and IWB meeting:
September 7th or one of the two boards' regular meeting dates.
8. Election of Officers
Commissioner Morgan motioned that Commissioner Mortensen be appointed
Secretary of TWD. Commissioner Pedersen seconded the motion. A voice vote
was taken and motion passed unanimously.
9. Long Term Water Supply Strategies
Commissioner Morgan stated that he doesn't like to receive a consultant report
without prior staff review. He wants to make sure staff has an opportunity to
review the analysis of the capital improvement program to assure any action
complies with the contract and is accepted by other parties.
Mr. Wegner indicated that the CIP report was done differently than Asset Liability
report and that Randy Volk and he have had continual contact with Murray Smith
to assure there are no surprises. He further indicated the report will coincide with
staff thinking and won't hold any surprises.
10. Non Agenda Items
Commissioner Morgan asked if TWD was required to have an audit for FY 93/94
since they exist as a formal government agency with formal responsibilities. He
recommended that staff find out and make the necessary arrangements if they are
required to have an audit. Mr. Wegner with check with the Finance Officer.
Commissioner Morgan also wondered who takes the responsibility for follow up
issues addressed during meetings. He wanted to make sure staff understood that
the Board is totally dependent upon staff to follow through with.the items
approved. In addition, he wants staff to be sure to notify the Board if there are
time restrictions that prevent immediate action. Mr. Wegner assured the Board
TIGARD WATER DISTRICT BOARD MEETING — August 8, 1994 Page 8
that staff is keeping a list of those things which require action. He asked for
cooperation in notifying staff if something has been forgotten.
Commissioner Mortensen informed the Board that Lorry Christian sent out thank
you letters to budget committee participants.
11. Future Meetings
Meetings will be held the second Monday of each month. It was noted that Lorry
Christiansen will not be able to attend these meetings and a new recorder will have
to be engaged.
12. Next Meeting Agenda
The next meeting might be changed due to the upcoming joint TWD and IWB
meeting in September. It was agreed that the Board would decide whether to
meet and when once the joint meeting has been scheduled.
13. Adjournment
The meeting adjourned at 9:32 p.m.
sb\twd8
.
TIGARD WATER DISTRICT BOARD MEETING — August 8, 1994 Page 9
September 7, 1994
♦nom10,
CITY OF TIGARD I
Bev Froude, Chairperson OREGON
Tigard Water District Board
8777 SW Burnham St .
Tigard, Oregon 97223
Dear Ms Froude :
Attached you will find the Tigard Water District financial
statements for the fiscal year ended June 30, 1994 . I have
included ark income statement and balance sheet as well as a
listing of expenditures for the year.
As you recall, the 1994/95 adopted budget anticipated a beginning
balance at July 1, 1994 of $30, 075 . The actual beginning balance
will be $30, 669 .
I have also included financial statements for July and August of
1994 . You will continue to receive monthly financial statements
each month as they become available.
If you have any questions about the June 30, 1994 statements or any
of the monthly information you receive, please let me know. I can
be reached at 639-4171 ext 345 . I can also be available to attend
your meetings to talk about specific financial matters at your
request .
I will be sending these statements to the State to meet the
financial statement requirements in the near future. If there is
anything else I can do, please let me know.
Sincerely
Way e Lowry
Finance Director
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of June 30, 1994
INCOME STATEMENT
REVENUES
1% PY Water Sales Revenue
Interest Earnings 9.00
Recovered Expenditures 40,000.00
Total Revenues 40,009.00
EXPENDITURES
Professional Services 2,636.65
Contractual Services 4,302.69
Office Supplies & Expenses 41.60
Advertising & Elections 304.50
Insurance 2,054.00
Total Expenditures 9,339.44
BALANCE SHEET
ASSETS
Cash& Investments 34,972.25
Net Fixed Assets
Total Assets 34,972.25
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable 4,302.69
Due Other Funds
Total Liabilities 4,302.69
Fund Balance
Fund Balance 0.00
Excess of Revenue/(Expense) 30,669.56 .
Total Fund Balance 30,669.56
Total Liabilities and Fund Balance 34,972.25
g:\Excel\TWD\AudiA6-94isbs.xls
TIGARD WATER DISTRICT
EXPENDITURE LISTING
JANUARY 1, THROUGH JUNE 30, 1994
February 3, 1994 Special Districts Association
Insurance $ 2,054.00
March 16, 1994 Daily Journal of Commerce
Advertising 63.00
Davis Wright Tremaine
Attorneys 7,183.80
Reclass JWA Portion
to 12/31/94 ( 5,572.55)
Irwin Hodson Co.
Office Supplies 39.00
April 3, 1994 Davis Wright Tremaine
Attorneys 188.75
April 14, 1994 Davis Wright Tremaine
Attorneys 836.65
April 27, 1994 Petty Cash
Office Supplies 2.60
May 11, 1994 Oregonian Publishing Co.
Advertising 93.30
May 25, 1994 Community Newspapers
Advertising 131.10
June 23, 1994 Community Newspapers
Advertising 17.10
June 30, 1994 City of Tigard
Employee Hours 4.302.69
$ 9.339.44
ECONOMIC AND S ENGINEERINGW. 365
Portland, SERVICES, INC. .
4380 Macadam Avenue,Suite OR 97201
(503)223 3033•FAX(503)274-6248
lour
File# 60290
August 28, 1994
Ms. Beverly Froude
Tigard Water District
8777 S.W. Burnham Road
Tigard, OR 97223
RE: Asset Allocation Study. Progress Report No. 5
Dear Ms. Froude:
During the month of August, we have accomplished the following:
(a) Met with the Board on August 8, 1994.
(b) Submitted Progress Report No. 4.
(c) Delivered the draft version of the asset and liabilities allocation report at the August
8 meeting. Discussed the results and some special concerns.
(d) Rechecked allocation of joint-use pipelines and double-checked for double-counting
of joint-use assets. Corrected data files.
Work planned for September includes:
(a) Meeting with IWB on September 14, 1994.
Olympia,WA Bellevue,WA Vancouver,B.0 Portland,OR Washington,D.0
Ms. Beverly Froude
Re: Asset Allocation Study, Progress Report No. 5
August 28, 1994 (E,
Page 2
(b) Revision of allocations based on our own checking and any input received from TWD
or other jurisdictions.
(c) Completion and publication of final version of the report.
Very truly yours,
ECONOMIC AND ENGP\TEE?TN e.
SERVICES, INC.
A241't— 4),
Gilbert R. Meigs
Project Manager
GRM:pp
wp60\gm\froude.101
EXHIBIT A
TIGARD WATER DISTRICT
(From 9/12/94 Meeting)
System Assets and Liability Allocation Report
(Draft 8/8/94)
Findings and Conclusions,:
1. Report appears to represent fairly and completely the assets
and liabilities of the TWD as of January 1, 1994.
2. Report appears to represent and provide reasonable and
equitable allocation methods of the principal components of
the District's assets and liabilities among the four agencies.
(The absence of definitive records and proven methodology of
distributions are not considered significant or important to
the results reported. )
3. Report includes, identifies, and/or references invaluable
information regarding the resources of the agencies in the
water service area and imposes a major responsibility on the
Water Department's management to utilize this data and
information in its planning and operational functions.
Recommendations:
1. TWD accepts the report as an adequate response to the
requirements of the Intergovernmental Agreement and the
provisions of the District's contract with Economic and
Engineering Services, Inc.
2. TWD approves the methodologies employed in the identification
of all the assets and liabilities of the District on
January 1, 1994, and further approves the allocation
recommendations advanced by the consultant to the agencies
involved.
3. TWD recommends the acceptance of approval of the report to the
cities of Tigard, King City, and Durham as a document to be
utilized in the identification of the interest of each agency
in the assets and liabilities of the district as of January 1,
1994.
4. TWD recommends that the City of Tigard in the operational
management of the Water Department maintain an accounting and
recordkeeping system which would allow (permit) the updating
of the report at such time as may be required by reason of
termination of the Intergovernmental Agreement by one or more
of the signatory agencies.
JULY 1994
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of July Year to Date Prior Yr. to Date % of Budget
Revenues:
Water Sales $373,804.18 $373,804.18 $287,079.92
Meter Sales 35,355.00 35,355.00 58,641.20
Developer Fees 0.00 0.00 576.00
Other Income 7,886.82 7,886.82 15,238.95
Total Revenue $417,046.00 $417,046.00 $361,536.07 11%
Expenditures:
Personal Services $63,751.00 $63,751.00 $72,573.23
Material Services 15,159.72 15,159.72 169,757.38
Capital Outlay 26,936.77 26,936.77 8,521.52
Cap. Proj. Res. Fund 00.00 00.00 300,000.00
*Total Expends. $105,847.49 $105,847.49 $550,852.13 4%
SDC Fund: $44,263.00 $44,263.00 N/A 11.23%
* City accounting system is on a cash basis
Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total
Durham 2 1 0 0 3
King City 0 0 0 0 0
Unincorporated Area 19 2 0 0 21
City of Tigard 30 4 0 0 3A
Total for July 58
Work Accomplished:
Durham
• Water Division personnel replaced two 3/4-inch pressure regulators, one
5/8" x 3/4" water meters that were damaged or malfunctioning. Also
Water staff responded to a few requests for routine pressure and meter
problems.
King City
• Water Division personnel replaced one 5/8" x 3/4" water meter that was
damaged. Also Water staff responded to a few requests for routine
pressure and meter problems within the city limits of King City.
Unincorporated Area
• Water Division personnel repaired four water services that were damaged
or needed to be extended back behind sidewalk areas in various locations
throughout the area.
• Water Division personnel installed eleven 3/4-inch water services for
Koven Heights, a single family residential development located on SW
Roshak Road, west of SW Bull Mountain Road.
• Water Division personnel installed 18 - 3/4" water services and one water
sampling station for Pleasant View 2. This development is located on SW
Bull Mountain Road west of SW 150th Avenue.
• Water Division installed 26 -3/4" water services, one 1-inch water service,
and one water sampling station for Kerrons Crest,phase 2. This
development is located south of SW Beef Bend Road, west of the Bull
Mountain Meadows subdivision. Water Division personnel will complete
the rest of the water service installations (22)during the first week of
August.
• Water Division personnel continued with adjusting valve boxes along SW
Bull Mountain Road for the Bull Mountain Road Bike and Pedestrian Path
improvement project.
City of Tigard
• Water Division personnel installed 34 -3/4" water services and one water
sampling station for Arlington Ridge. This development is located south
of SW 121st Avenue and SW Gaarde Street.
• Water Division personnel repaired the 36-inch water transmission main on
SW Gaarde Street,just east of SW 121st Avenue. Failure occurred ten
feet from a 36-inch 90 degree bend when a Tyton Joint pulled apart. The
failure has been attributed to the contractor's activities in the half street
improvements along SW Gaarde Street for Arlington Ridge.
Because of the magnitude of the damage and the other facilities that were
involved,namely a sanitary sewer manhole and sewer line, we were not
able to complete the repairs to the 36-inch transmission main until Friday,
July 8 (failure occurred on July 1). We also could not complete all of the
repairs,because the contractor dislodged another thrust block,this time on
a 36-inch tee 700 feet south of the initial main break. Because of this, we
weren't able to pour the thrust blocks until Tuesday,July 12. On
Wednesday, July 20,the thrust blocks had their seven days to cure and the
36-inch transmission line was once again back in service.
• Water Division personnel installed 29 -3/4" water services for Hillshire
#7. This development is located at the summit of Bull Mountain, north of
the High Tor subdivision.
• Water Division personnel installed 46 -3/4" water services and one water
sample station for Waverly Estates. This development is located south of
Tigard High School on SW 92nd Avenue.
• Water Division personnel replaced a fire hydrant that was damaged on SW
Morning Hill Drive and SW 135th Avenue.
• Water Division personnel replaced six 3/4-inch pressure regulators, six
5/8" x 3/4" water meters that were damaged or malfunctioning.
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 322,770 ccf
Plus amount of water from storage during July and
consumption not billed in June 108,440 ccf
Total 100 cubic feet of water billed <251,325 ccf5
Net amount of water in storage < 5,345 ccf5
Amount of water loss due to 36-inch main break < 468 ccf
Amount of water consumed but not yet billed <147.000 ccf5
Total Water loss 27,072 ccf 8.36%
Status Report:
Golden Valley Construction, Inc. of Salem, Oregon completed the installation of the
SW North Dakota Street 12-inch Transmission Main Project.
On July 1, 1994, the first combined sewer and water billings for city of Tigard
residents who are also within the Water Department's service area were mailed.
Complaint Summary:
With the first month of combined water and sewer billing we received a large number
of inquiries/complaints from citizens regarding their bills. Number of calls: 500 to
650 last month.
Operational Changes: . R
The long awaited reorganization of Maintenance Services took place during July and
August. Randy Volk will head up the new Utility Division, overseeing water field
operations, meter reading, and waste water (sanitary and storm) operations. Mike
Miller heads up the new Operations Division, overseeing water supply, water quality
and fleet maintenance. A new Property Division was created which includes grounds,
streets and building maintenance. The head of this Division will be announced in
August.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Tigard City Council
Tigard Water Board
Durham City Council
King City City Council
FROM: Ed Wegner ��
DATE: September 1, 1994
SUBJECT: Intergovernmental Water Board Annual Meeting
In accordance with the Intergovernmental Agreement between all
parties listed above, the Intergovernmental Water Board will be
hosting an Annual Meeting to discuss and consider issues related to
the Intergovernmental Agreement, the Division of Assets and long
range water supply and pending Capital Improvement Projects.
INTERGOVERNMENTAL WATER BOARD ANNUAL MEETING
Wednesday, September 14, 1994
at
Water Building Auditorium
6:30 Introductions
6:45-8:00 Division of Assets - Gilbert Meigs, EES
8:00-8:15 BREAK
8:15-9:30 Water Supply Plans
9:30-10:00 Discussion
10:00 Adjournment
Please contact me at 639-4171, extension 396 or Kathy Kaatz at
extension 339 if you will be attending or need additional
information about the meeting. This is a public meeting and you
are encouraged to invite citizens to learn more about these issues.
kathy\iwb\annual
MEETING DATE: SEPTEMBER 12, 1994
Ntiow
TO: Honorable Chair and Board of Commissioners
FROM: Michael Miller, Operations Manager
SUBJECT: Release of Waterline Easement
Statement of the Issue:
Currently, the Tigard Water District is the recipient of a 10'-0" waterline easement in Lot
12, Benchview Estates, located from the terminus of SW Benchview Place south to the
end of the easement area. This easement is located across the western 10 feet of the
property. The Water Division has already abandoned the existing 12-inch water main
within the easement due to an alternate route for the water transmission facilities within
the Hillshire development that are more efficient in transporting water from 132nd to
High Tor and Bull Mountain Road and vice versa.
Recommendation:
Approve Resolution 94-03, a Resolution to extinguish a waterline easement across the
western 10 feet of Tax Lot 1200, Assessor's Map# 2S 1 4DC.
Analysis:
When Benchview Estates was developed, the Developer installed a 12-inch water main
within SW Benchview Place and through an easement that connected to the existing 8-
inch cast iron water main. The 8-inch water main ran through an easement on the old
Zednik property and was the only way to provide water service to Benchview Estates and
SW 132nd Avenue from the High Tor reservoirs.
When Hillshire Summit was completed this last spring, alternate water mains, 12-inch
and 8-inch, where installed within new utility easements and roadways that replaced the
8-inch cast iron water main that provided service to the Benchview subdivision. In
March 1994, the Board of Commissioners approved resolution 94-01 that extinguished
the waterline easement within the Hillshire Summit subdivision. In May 1994, the 8-inch
cast iron water main was abandoned. Subsequently after the 8-inch cast iron water main
was abandoned, Water Division personnel disconnected the 12-inch water main within
the waterline easement on Lot 12 in Benchview Estates, and terminated the water main at
the end of SW Benchview Place.
The extinguishment of this easement is simply a housekeeping item, since the water main
within the easement is already abandoned.
Fiscal Impact:
None.
. r
_,..- Alternate;
Do not extinguish the easement.
Attachments
MJM:mjm
*ft.,
Nitre r:647_.41.14110.111
June 13, 1994 CITY OF TIGARD
OREGON
Gerry Englar
Cascade Homes
2100 NE Broadway, Suite 2B
Portland, Oregon 97232
Re: Waterline Easement on SW Benchview Place
Dear Gerry:
As we discussed the other day, the city of Tigard Water Department has abandoned a
portion of the water facilities located within an easement from the terminus of the private
drive, SW Benchview Place, south to the end of the easement area. This abandonment is
due to an alternate route for the water transmission facilities that is now located within
the Hillshire development.
Although the Benchview subdivision is within the city of Tigard, and the city of Tigard
`"'` (as of January 1, 1994) now provides water service to this area, the Tigard Water District
is the holder of the easement. Because of this, the Tigard Water District is the agency
that will need to approve the termination of the easement.
In order to process the termination of easement in a timely manner, would you please
provide the easement number and the legal description of the easement to me as soon as
possible. Only after receiving this information will I be able to process your request and
bring it before the Tigard Water District Board of Commissioners for approval.
Should you have any additional questions, please call.
Sincerely,
1`J�� n
Michael.\J" elMiller
Water Management Analyst
13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772
TIGARD WATER DISTRICT
RESOLUTION 94-03
A Resolution to extinguish a waterline easement across the western 10 feet of Tax
Lot 1200,Assessor's Map #2S 1 4DC.
Whereas, the easement cannot be utilized due to the abandonment of the existing water
main; and
Whereas, the property owner, Cascade Home Development, Inc., will hold harmless and
indemnify Tigard Water District from any and all claims arising out of the presence of
any such abandoned waterline facilities within the terminated easement area; and
Whereas, an alternate utility easement and waterline has been provided to serve
Benchview Estates, Hillshire Estates, Hillshire Summit, SW 132nd Avenue, SW 135th
Avenue, SW Fern Street, and SW Walnut Street.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the
Tigard Water District does hereby extinguish the waterline easement across the western
10 feet of Tax Lot 1200, Assessor's Map# 2S 1 4DC.
Chair of the Board
ATTEST:
Maintenance Services Director Date
PORTLAND METROPOLITAN AREA LOCAL GOVERNMENT BOUNDARY COMMISSION
800 NE OREGON ST #16 ( STE 540 ) PORTLAND, OR 97232-TEL : 731-4093
NOTIFICATION OF BOUNDARY CHANGE PROPOSAL
DATE : August 28, 1994
TO: Tigard Water District
ATTN : Board of Directors
The Boundary Commission has received a proposal ( No. 3375 ) to
annex certain territory to the City of Tigard. The area involved
is shown on the attached map. Basic information on this proposal
is as follows :
Area : 3. 54 acres
Existing Land Use : Single family dwellings 2
Multi-family units 0
Commercial structures 0
`4""' Industrial structures 0
Other : --
Total Estimated Population : 3
Current Assessed Value : $348, 380. 00
Current Zoning : County R-6
Reason For Annexation : Site is a County island surrounded by the
City. The owner of one lot (IL 1400 ) has petitioned for
annexation in order to receive City services to facilitate
development.
Proposed Development : Single family residential .
If you wish to make written comments or recommendations, please
present a letter to this office no later than September 12, 1994,
or attend the Public Hearing on the above matter, to be held on
Thursday, September 22, 1994 at 7: 00 p. m. in Room 602, Multnomah
County Courthouse, 1021 SW 4th Ave. , Portland, Oregon .
Kenneth S. Martin
Executive Officer
,�„ KSM/dw
enc . 1
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Washington County
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. PROPOSAL NO. 3375
lev,sel CITY OF TIGARD
11Z(7q ANNEXATION
FIGURE 2
JUNE 1994,1`
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of June Year to Date Prior Yr. to Date %of Budget
Revenues:
Water Sales $299,011.21 $3,120,853.64 $2,690,860.75
Meter Sales 30,160.00 549,295.93 304,054.12
Developer Fees 2,241.48 98,247.02 126,047.19
Other Income 7,428.28 113,443.55 125,723.72
Total Revenue $338,840.97 $3,881,840.14 $3,246,685.78 105.4%
Expenditures:
Personal Services $94,450.00 $858,306.20 $958,420.70
Material Services 186,212.46 1,734,641.28 1,530,193.47
Capital Outlay 85,130.75 604,138.65 339,090.00
Cap. Proj. Res. Fund 00.00 300,000.00 300,000.00
Total Expends. $365,793.21 $3,497,086.13 $3,127,704.17 75.9%
SDC Fund: $33,620.00 $699,473.68 $405,185.78 227.0%
%my Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total
Durham 6 0 0 0 6
King City 0 0 0 0 0
Unincorporated Area 28 0 0 0 28
City of Tigard 22 1 0 3 26
Total for June 60
Work Accomplished:
Durham
• Water Division personnel responded to a few requests for routine pressure
and meter problems. The most common meter problems consist of
determining whether or not a water leak actually exists on the customer
side of the meter.
King City
• Water Division personnel also responded to a few requests for routine
pressure and meter problems within the city limits of King City.
f
Unincorporated Area
N,,,, • Water Division personnel performed meter maintenance in various
locations throughout the unincorporated area. This work involved
adjusting water meters and the meter boxes to the proper grade;
replacing the concrete meter box covers that were damaged; installing
concrete traffic meter boxes when necessary; and replacing water meters
that were stuck, broken, and fogged.
• Water Division personnel installed seven 3/4-inch water services for
Foxglove III, a single family residential development located on SW 146th
Avenue, north of SW Beef Bend Road.
• Water Division personnel continued with the relocation work of fire
hydrants and water services along SW Bull Mountain Road for the Bull
Mountain Road Bike and Pedestrian Path improvement project. This
involved relocating and updating two fire hydrants and the relocation of
one water service.
• Water Division personnel repaired the PRV that failed at Site#2, which
increased the water pressure to the residents in the Rose Vista area. The
increase in water pressure caused some water heater pressure relief valves
to open or fail. Because parts were not immediately available to repair the
_,r,r„ PRV, Water personnel installed ten 3/4-inch pressure reducing valves at
the affected homes. These pressure reducing valves reduce the line
pressure going into the homes.
City of Tigard
• Water Division personnel installed a water and oil separator; 176 feet of 6-
inch PVC pipe; and tied together the storm water lines, so that they do not
discharge into the Vehicle Wash Basin located in the Water Operations
yard on SW Burnham Street. The 6-inch PVC pipe and water oil separator
are connected to the sanitary sewer system. This will put us in compliance
with DEQ regulations regarding vehicle wash discharges.
This project has been a cooperative effort between all divisions of
Maintenance Services. The Sanitary Sewer Division completed the final
inter-tie of the storm drain system, and the Streets Division is scheduled to
complete the paving portion of the project during July.
• Water Division personnel installed nine 3/4-inch water services for
Hillshire Estates phase 7. This development is located at the summit of
Bull Mountain, north of SW High Tor Drive.
• Water Division personnel installed one 1-inch water service for the Oil
Can Henry's located off of SW North Dakota, south of SW Scholls Ferry
Road. Water Division personnel also installed two 2-inch water services
for future development in this location.
• Water Division personnel installed two 2-inch water services and raised
one 2-inch water service at Village at Fanno Creek Park(Main Street
Apartments). This finishes all of the water service installation work for
this project.
• Water Division personnel replaced a fire hydrant that was damaged by an
under aged driver located on SW Main Street and SW Commercial Street.
We have billed the responsible parties, but do not expect payment due to
the fact that the driver was 15 years old,has no insurance, and the parents
do not have the funds available to pay for the replacement of the fire
hydrant. In case the repair bill is not paid,the costs to perform the work
has been charged to fire hydrant repair and maintenance.
• Water Division personnel installed the SCADA panel, to hang the RTU
(Remote Transmitting Unit), at the SW Tiedeman Street PRV (pressure
reducing valve) site, located on SW Tiedeman Street and SW North
Dakota Street. This is the site that will reduce the pressure and control the
amount of flow from the city of Portland water system. The Water crews
also installed three underground conduits to carry the new cabling for the
SCADA system.
• Water Division personnel installed the irrigation system, from the water
meter to the backflow preventer, for the Parks Division at the Maintenance
Services Operations Center located on SW Ash Avenue.
• Water Division personnel installed a chlorinator and eye wash station at
the#2 Well site. This brings us in compliance with State mandates
requiring chlorination of well water and OSHA regulations for having a
chlorination station at this site.
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 255,238 ccf
Plus amount of water from storage during June and
consumption not billed in May 80,200 ccf
Total 100 cubic feet of water billed <247,770 ccf
Net amount of water in storage < 12,000 ccf
Amount of water consumed but not yet billed < 67.000 ccf
Total Water loss 8,668 ccf 2.58%
Status Report:
Golden Valley Construction, Inc. of Salem, Oregon started construction Monday,
June 6, on the SW North Dakota Street 12-inch Transmission Main Project. The
project was scheduled to be completed by July 2, 1994, but due to the additional
amount of asphalt replacement, the contractor has requested, and has been granted, an
extension of six days to complete the work.
July 1, 1994, is still the target date for combined sewer and water billings for city of
Tigard residents who are also within the Water Department's service area.
Complaint Summary:
We are still receiving inquiries from citizens about the joint sewer and water billing
system. Number of calls: 15 to 20 last month.
There is still some confusion regarding the way the water bill is calculated. The
confusion stems from both the minimum ccf for the billing period and the dollar
amount. The inconsistency is from the information on the back of the water bills and
the way the computer system is setup to apply the minimum. The computer bases its
calculations on a 61 day billing period. Number of inquiries: Mast month.
Operational Changes:
No major operational changes during the month of June.
�- TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of July 31, 1994
INCOME STATEMENT
Accounts I I Prior Y- T -D I Monthly I J Y- T -D I
REVENUES
1% PY Water Sales Revenue
Interest Earned 49.00 49.00
Recovered Expenditures
Total Revenues 0.00 49.00 49.00
EXPENDITURES
Professional Services
Contractual Services
Office Supplies & Expenses
Advertising & Elections
Dues& Subscriptions 100.00 100.00
Insurance 487.05 487.05
Total Expenditures 0.00 587.05 587.05
BALANCE SHEET
ASSETS
Cash& Investments 34,972.25 (538.05) 34,434.20
Net Fixed Assets
Total Assets 34,972.25 (538.05) 34,434.20
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable 4,302.69 4,302.69
Due Other Funds
Total Liabilities 4,302.69 0.00 4,302.69
Fund Balance
Fund Balance 0.00 30,669.56
Excess of Rev/(Exp.) 30,669.56 (538.05) (538.05)
Total Fund Balance 30,669.56 (538.05) 30,131.51
Total Liabilities and Fund Balance 34,972.25 (538.05) 34,434.20
g:\Excel\TWD\Monthly\94-5isbs.xls
r
err✓
TIGARD WATER DISTRICT
EXPENDITURE LISTING
JULY - 1994
July 1, 1994 Bolliger & Sons Inc.
Insurance $ 487.05
July 22, 1994 Special Districts Associaton of Oregon
Annual Dues 100.00
$ 587.05
TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of August 31, 1994
INCOME STATEMENT
Accounts I I Priory-T-D I I Monthly I Y- T-D I
REVENUES
1%PY Water Sales Revenue
Interest Earned 49.00 49.00
Recovered Expenditures
Total Revenues 49.00 0.00 49.00
EXPENDITURES
Professional Services
Contractual Services
Office Supplies & Expenses
Advertising& Elections
Dues& Subscriptions 100.00 3,226.00 3,326.00
Insurance 487.05 487.05
Total Expenditures 587.05 3,226.00 3,813.05
BALANCE SHEET
ASSETS
Cash&Investments 34,434.20 (7,528.69) 26,905.51
Net Fixed Assets
Total Assets 34,434.20 (7,528.69) 26,905.51
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable 4,302.69 (4,302.69) 0.00
Due Other Funds
Total Liabilities 4,302.69 (4,302.69) 0.00
Fund Balance
Fund Balance 30,669.56 0.00 - -30,669.56
Excess of Revenues/(Expenditures) (538.05) (3,226.00) (3,764.05)
Total Fund Balance 30,131.51 (3,226.00) 26,905.51
Total Liabilities and Fund Balance 34,434.20 (7,528.69) 26,905.51
g:\Excel\TWD\Monthly\94-5isbs.xls
TIGARD WATER DISTRICT
EXPENDITURE LISTING
AUGUST - 1994
August 4, 1994 Portland-Metro Area Local Boundry
Review Commission
Annual Dues $ 3.226.00
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan
FROM: Ed Wegner
DATE: August 8, 1,94
SUBJECT: Water Time tables and Critical Supply Issues
WATER SERVICES TIMETABLE AND CRITICAL SUPPLY ISSUES
WEEK OF AUGUST 08-12 MSA DRAFT TO STAFF
WEEK OF AUGUST 17 DRAFT TO IWB - REQUEST FOR 30
30 P1' DAY EXTENSION
WEEK OF AUGUST 18 SEND TO TIGARD CITY COUNCIL
WEEK OF AUGUST 22-31 STAFF REVIEW
WEEK OF SEPTEMBER 07-14 JOINT MEETING - IWB, TWD, TCC
a. DIVISION OF ASSETS
L. CIP DISCUSSION AND
RECOMMENDATION
WEEK OF SEPTEMBER 15-26 FINAL DRAFT
FIRST WEEK OF OCTOBER CIT'S
WEEK OF OCTOBER 12 IWB ADOPTION
WEEK OF OCTOBER 18-25 TIGARD CITY COUNCIL
WATER SUPPLY ISSUES
A player not just buy surplus water
• Revamping Portland Contract
• Phase II Study in progress
• Regional concept: There is water reality shortage
• Need Lake Oswego Contract by December 31, 1994 or extension
based on negotiations with Capital Improvement Plans
SHORT TERM SUPPLY/DEMAND ISSUES
• Portland - We are increasing minimum purchases then have five
year buy out
• Lake Oswego - Cannot meet our demand
Average 8.9 million gallons per day
Plant Capacity 16.0 million gallons per day
• Wells - 1 . 1 million gallons per day
• Peak demand between July 20 - 31 was 13.6 million gallons a
day
**********************************************************************
TIGARD WATER SERVICE AREA PLAN
PRESENT TO 3 YEARS • Increase well capacity
• Buy from TVWD
• Increase storage
• Conservation Education
• Manage Portland purchases to
minimize future commitment
• Complete Scada System for better
management of water supper
1-5 YEARS • MSA Plan adoption of financial Plan
• Construction phases
• Willamette water condition
• Lake Oswego partnership - Existing
and new
• Water Comprehensive Master Plan -
update
REGIONAL PLAN • Need to be a player in sub-regional
concepts
fir+ :athy\twdmtg.h20
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Tigard City Council
Tigard Water Board
Durham City Council
King City City Council
FROM: Ed Wegner ‘,%;?/
DATE: September 1, 1994
SUBJECT: Intergovernmental Water Board Annual Meeting
In accordance with the Intergovernmental Agreement between all
parties listed above, the Intergovernmental Water Board will be
hosting an Annual Meeting to discuss and consider issues related to
the Intergovernmental Agreement, the Division of Assets and long
range water supply and pending Capital Improvement Projects.
INTERGOVERNMENTAL WATER BOARD ANNUAL MEETING
Wednesday, September 14, 1994
at
Water Building Auditorium
6:30 Introductions
6:45-8:00 Division of Assets - Gilbert Meigs, EES
8:00-8:15 BREAK
8:15-9: 30 Water Supply Plans
9:30-10:00 Discussion
10:00 Adjournment
Please contact me at 639-4171, extension 396 or Kathy Kaatz at
extension 339 if you will be attending or need additional
information about the meeting. This is a public meeting and you
are encouraged to invite citizens to learn more about these issues.
kathy\iwb\annual
t
EXECUTIVE SUMMARY
General
This document is an update of a water supply plan prepared for the Tigard Water
District in 1990. This update includes an evaluation of seven long term water supply
alternatives. These alternatives are:
1. City of Lake Oswego Supply (Clackamas River)
2. City of Portland Supply (Bull Run River and Columbia River Well Fields)
3. City of Tualatin Supply (Bull Run River and Columbia River Well Fields)
4. Hillsboro-Forest Grove-Beaverton Joint Water Commission Supply
(Tualatin and Trask Rivers)
5. South Fork Water Board Supply (Clackamas Rigel):;:_.
6. Tualatin Valley Water District Supply (Bull RRiver and Columbia
River Well Fields) `"'r``:'
7. Willamette River Supply above Wilsonville
Water Demand Estimates 'lr.. ,:'�°} -
Estimated water demands for the water service areaVe' a developed using City of
Tigard population estimates for the years 2A00, 2010,1i0Eir2020. Also developed were
estimates of anticipated 1994 demands and: >�1994 population estimate. Tigard's year
1990 population of 30,800 is included as a base 1year. Population estimates and
water demand estimates are summar#ed in mer following table.
lOItilA *11.
Summary of Fst tate Mopulat on and Water Demands
� fi� .�i4.
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ifi , ,, ... `? :1•i A�T.S }F iF �'v.' iC}�At�', yC
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1990 ' 30,800 4.6 10.6
1994 33,500 5.0 11.5
2000 39,700 6.0 13.8
2010 45,500 6.8 15.7
2020 51,700 7.8 17.9 , ._ _.
---gin.
�_�� - - ------- --
Evaluation of Alternatives
Discussions were held with purveyors of each developed water source. Of those
providers under consideration, only the City of Lake Oswego and the City of Portland
provide Tigard the potential for a long range supply of water from an existing supply
system. A long range supply of water could be obtained from the Willamette River
through a City-owned or a jointly owned supply system. These four alternatives were
evaluated under a set of eight criteria and ranked in comparison each other. The
eight criteria are:
1. Opportunity for City Ownership of Supply System
2. Water Supply Agreements and Contract Provisions
3. Required Improvements and Estimated Project Costs
4. Estimated Cost of Water
5. Water Rights
6. Water Quality ..}
7. Supply Implementation Timingr-;:-
8. Certainty of Supply ?""
A tabulation of the evaluation and ranking result. k pii`esented in the following table.
Summary of Evaluation Criteria and Tlififilation of Rankings
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arn
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una :
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Opportunity for City O•wne w .�
`f 2 1 1
of Supply System ,;4 •
N�rIAN/
F-
<$ '
Water Supply Agree/00V? an ;` 1 2 . 1 1
Contract Provisions e*
Required Improvements at '' 2 1 4 3
Estimated Project Costs 'r
Estimated Cost of Water 1 1 3 2
Water Rights 1 2 4 2
Water Quality 1 1 1 1
Supply Implementation Timing 2 1 4 3
Certainty of Supply 1 2 4 3
I Total Points 7 10 _. 12 22 - - 16
I Final Ranking 1 2 4 3
!l0 ntlllwl 1 ill n n
Recommendations
The recommended alternative for Tigard's long term water supply is the Lake Oswego
supply alternative. Tigard should proceed immediately with the steps needed to
develop this supply. Interim water supplies are needed to supplement existing
supplies as the recommended supply alternative is developed. Discussions should be
held with Portland and the Tualatin Valley Water District for these interim water
supply needs.
It is recommended that Tigard proceed with the following items. Items 1 through 11
should proceed immediately and concurrently and be concluded in approximately one
year. Items 12 and 13 should proceed immediately and continue indefinitely.
1. Formally adopt this plan and its recommendations. .+/ ...
2. Incorporate this plan into the City's CompreheI3s t e
3. Proceed with negotiations with the City of:fie Oswego to develop a long term
supply of water. The negotiations should cdeFinstitutional, financial,
operational and other relevant matters.
4. Develop and execute agreements witit toxpsweko upon successful completion
of negotiations. ."' `: ` p':
.:4`I f�y�$.
5. Prepare a comprehensive'wat4a,system easter plan update. The plan will
identify those system i xovet ts:,regtiired for implementation of the Lake
Oswego supply as well aInternal'stem improvement requirements. Data
4h+is•::n
from this plan wilkboi,med*tale financial plan.
I/•'/ifVlfl�'1.?f fes• Y'i':' '`:•'.i.:...
N.• fi '+ff
6. Prepare a finalAP. p rir the City water system considering the financial
requirements of eLake bswego supply, interim water supply costs from
Portland and the Veatifi Valley Water District until completion of the Lake
Oswego supply ex on, internal system capital improvement requirements,
operations and mairenance costs, and other items as appropriate.
7. Proceed with the recommendations of the financial plan including authorization
for and sale of bonds and water rate adjustments.
8. Review existing operational conditions with Lake Oswego to establish
arrangements that allow Tigard and Lake Oswego to maximize the available
water supply prior to the completion of the proposed supply expansion.
9. Review with Portland Tigard's interim water supply needs during the`period
that the recommended long term supply alternative is being developed.-These
discussions should include:
co_nVQ' 1 n1 �_Q
fi
•
A. An immediate review of transmission piping configuration and
capacities to confirm the actual capacity of the Bradley Corner
connection.
B. A review of water use patterns and system operations to provide
the most economical supply of water.
C. A further review of the impacts on anticipated water costs from
variations in system operations.
D. A review of the existing agreement for water service. This review
should include a discussion of the potential cost impacts of an
interim supply arrangement and the potential benefit to Portland
for Tigard's ultimate reduction in Portland water use.
10. Review with the Tualatin Valley Water District Tigard s interim water supply
IK
needs. The discussions should include: "-*AR
A. Review the potential for an agreement for waterservice that
provides Tigard the opportunity.to purchase surplus water to
supplement existing supplies`w_:: ::the.recommended long term -
supply alternative is developed:II I,.,
B. Determine the need for vemeto provide an adequate
interim water supply will-Mk:Wee Oswego supply is developed.
'60"5..
i''
C. Review poter.i iar nnectitjn,configurations of this interim supply
in rt *c>;o:: :,r
associated�"� re �ar�floarran supply
ement.
and the cost of service
- �. g
D. Review t1 sts-Aassociated with the development of this interim
.lj
y{;;:•: �h fj
` p 'anses; its further consideration.
1.4
11. Maximize the use adva"acity of City of Tigard ground water well supplies.
vogThese supplies are �fated, however, additional well capacity may be available
to supplement existing supplies as the recommended long term supply
alternative is developed.
12. Participate in the current regional water supply planning efforts, the Phase 2
Regional Water Supply Plan, and in the subsequent implementation of that
plan and other plans that may provide for Tlgard's water supply needs beyond
the year 2020.
13. Periodically review the findings and conclusions of this supply plan update to
provide guidance for the supply of water to the City beyond the year 2020.
no nnnn 11'11 _d
Table 2-2
Revised Capital Costs for Scenario 2
Lake Oswego plus Tigard
PROJECT COST
NO. PROJECT DESCRIPTION YEAR ($)
Pipeline Im)rovements for Finished Water Transmission:
• 12,000 LF of 36-inch; Lake Oswego WTP to Pacific Hwy. and Laurel St.,
9 parallel to exst.24-inch 1996 3,291,000
2,600 LF of 30-inch; Pacific Hwy. and Laurel St.to State and Ladd St;
parallel to exst. 24-inch
800 LF of 24-inch;Quarry Rd.- Lower Boones Ferry Rd.to Douglas Way
10 6,100 LF of 30-inch; North Shore Rd., Middle Crest Rd.,and State St. - 2003 1,072,000
from State St. and Ladd St. to Iron Mtn. Blvd. and Fairway Rd.
Pipeline Im)rovements for Raw Water Transmission:
13,600 LF of 30-inch; New Clackamas River Intake& P.S.to Lake
12 Oswego WTP, including Willamette River crossing, and 500 LF of 30- 1996 4,035,000
inch; New Intake and P.S.to Exst. Raw Water Pipeline
13 4,000 LF of 16-inch; new Willamette R. Intake and P.S.to exst.WTP site 2009 583,000
Finished Water Pump Station Improvements:
13 New WTP High Service Pump Station; 37-mgd capacity 1996 2,880,000
Raw Water Pump Station Improvements:
21 New Clackamas R. Intake and P.S.;25.1-mgd capacity 1996 3,659,000
23 New 5-mgd capacity Willamette R. Intake and P.S. 2009 1,755,000
Water Trea ment Plant Improvements:
24 Expand Exst.WTP to 32 mgd capacity 1996 10,321,000
25 New 5-mgd capacity WTP expansion for Willamette R.water 2009 3,340,000
TOTAL-SCENARIO 2 30,936,000
NOTES:
(1) Project numbers are from the 1988 Water System Master Plan.
(2) ENR CCI 5747 (Seattle Area) May 1994 _
(3)Cost=Construction, Contingencies, Engineering and Administration
• - Table 3-2
Estimated 0 and M Costs -
Scenario 2-Lake Oswego plus Tigard
1994 2009 2010 2020
Estimated Estimated - Estimated Estimated
O&M Cost O&M Cost O&M Cost O&M Cost
O&M Item ($) ($) ($) ($)
River Intake& P.S.
Electrical 207,007 258,925 261,722 293,050
Maintenance 5,522 6,907 11,482 12,318
Pump Maintenance 16,242 20,315 20,535 22,992
Raw Water Pipeline 5,985 7,486 7,567 8,472
Water Treatment
Clackamas R. WTP 522,118 639,614 690,127 732,848
Willamette R. WTP 57,100 57,100
Sludge Handling& Disposal 27,658 34,595 34,968 39,154
High Service Pumping
Electrical 343,820 430,050 434,696 486,729
Maintenance 5,569 6,966 7,041 7,884
Finished Water Pipeline 2,913 3,644 3,683 4,124
Storage Reservoir 2,500 2,500 2,500 2,500
TOTAL ANNUAL O&M 1,139,334 1,411,001 1,531,421 1,667,170
Note: O&M Costs are 1994 Dollars
C-I A 7/15/94
City of Lake Oswego July 29, 1994
Summary Report Evaluation of Water Service With and Without Tigard
allocated to Tigard was assumed to be the amount Tigard would have to pay Lake
Oswego to purchase or buy Tigard's share of the existing facilities. Table 3-6 sum-
marizes the allocation of the depreciated replacement value of existing capital to Lake
Oswego and Tigard. Table 3-7 presents a summary of the allocation of new capital
costs for Scenario 2. The allocation of capital costs and O&M cost to the two entities
was based on a cost of service approach; costs were allocated to base and maximum
day followed by allocation of the base costs and maximum day costs to each entity
based on projected average day and maximum day demands.
Cost Comparison
Present Worth Cost Analysis
Present wOrth costs were calculated using both a nominal interest rate and an escala-
tion factor. The salvage value of new capital was determined and used in the calcula-
tion of present worth.
The results of the present worth analysis (see Table 3-10) indicate that Scenario 2 has
a lower total present worth cost for Lake Oswego assuming a buy-in amount from
Tigard equal to its allocated share of existing capital. Without the assumed buy-in
amount, Lake Oswego's total present worth cost of Scenario 2 ranges from 2.9% less
to 7.0% greater than the total present worth of Scenario 1, assuming an escalation
factor range of 3.00% to 4.00% per year and a nominal interest rate range from
6.50% to 8.00% per year.
Water Rate Impact Analysis
The initial impacts to Lake Oswego's water rates will be a significant increases for
either scenario. The estimated rate increase in fiscal year 1995-96 for Scenario 1 is
54% followed by a 7% rate increase in fiscal year 1996-97. The 54% rate increase in
1995-96 will be required because of the loss of revenue from water sales to Tigard
and the 7% rate increase in 1996-97 will be required to fund debt service on revenue
bonds required to fund capital improvements at the water treatment plant. It is likely
that the initial rate impacts of Scenario 1 could be dampened if Lake Oswego could
continue to sell water to Tigard for the next few years with annual rate increases
designed to offset the eventual loss of sales to Tigard.
The impacts on Lake Oswego's water rates for Scenario 2 are dependent on both the
amount of buy-in by Tigard and how the buy-in amount is financed. If Lake Oswego
financed the buy-in by Tigard over a 20-year payment period, the estimated rate
S-16
•
Table 3-10
Present Worth Costs of Water Supply Scenarios
Lake Oswego and Tigard
Base Year. 1994
Escalation Factor: 3.00%
•
Nominal Interest Rate: 7.00%
Present Worth
Scenario 1 Scenario 2
Item Lake Oswego Lake Oswego Tigard
Existing Capital $0 ($6,514,598) $6,514,598
Proposed Capital $3,949,799 $10,396,794 $10,274,308
O&M $18,494,685 $12,695,332 $10,631,685
TOTAL,with Existing Capital $22,444,484 $16,577,527 $27,420,591
TOTAL,without Existing Capital $22,444,484 $23,092,125 $27,420,591
S-19
•
City of Lake Oswego July 29, 1994
Summary Report Evaluation of Water Service With and Without Tigard
increase in fiscal year 1995-96 for Scenario 2 is 69% assuming receiving an annual
reimbursement from Tigard for the assumed buy-in to the existing system. The initial
69% rate increase projected for Scenario 2 could be reduced if Tigard were to pay
Lake Oswego a lump sum buy-in amount and Lake Oswego utilized the buy-in
amount to reduce potential rate increases over the first few years. If it was assumed
that $2 million of the initial $6.5 million buy-in amount would be placed in reserve
for future capital requirements (present worth cost of improvements required in the
years 2003 and 2009), and $4.5 million was used during the period FY 1995-96
through FY1998-99 to reduce annual rate increases and spread the total rate increase
required over a longer time period, initial rate increases would be less than 24% per
year. Figures S-1 and S-2 present a comparison of projected annual rate increases for
Scenarios 1 and 2 assuming a 20-year buy-in period and a lump sum buy-in by
Tigard, respectively.
Table 3-15 presents a comparison of residential customer water rates for regional
water providers. Lake Oswego's current rates are lower than those of surrounding
water providers. With the rate increases proposed for either scenario, Lake Oswego's
residential customer rates would continue to be equal to or less than most of the
regional providers.
It is doubtful that Tigard would buy-in to Lake Oswego's existing system without
becoming an equal partner in the management of the water supply and treatment
facilities. This would require Lake Oswego to join with Tigard to form a water
supply authority or similar entity established by an intergovernmental agreement; each
entity would retain local control of its distribution system and customer billing.
Based on the results of the present worth analysis there are long term benefits to Lake
Oswego if Scenario 2 were implemented. Operation and maintenance costs are re-
duced on a per unit of production basis and the costs to customers over the next 26
years will be less for Scenario 2 than for Scenario 1. Construction of the transmis-
sion pipelines required to implement Scenario 2 will cause disruption and inconve-
niences on local streets and highways. Permitting requirements for a new intake and
raw water transmission pipeline crossing of the Willamette may also be difficult, but
will be required.for either Scenario: Based on changes over the last 10 years, it may
be more difficult to obtain permits for the river intake and pipeline crossing in the
year 2010 (Scenario 1) compared to permitting for improvements with the next few
years (Scenario 2).
S-20