SERA Architects Inc ~ C200094 CITY OF TIGARD,OREGON-CONTRACT SUMMARY FORM
THIS FORMMUSTACCOMPANYEVERY CONTRACT
Contract Title: TOD Urban Design Hall Blvd& 68th Number: C200094
Contractor: SERA Contract Total: $30,000
Contract Overview: Urban Design Guidance to support TOD at two presumptive station areas along the
proposed SWC.
Initial Risk Level: ❑ Extreme ❑ High ❑ Moderate X Low
Risk Reduction Steps:
Risk Comments:
Risk Signature:
Contract Manager: Lloyd Purdy Ext: 2425 Department: Community Dev.
Type: X Personal Svc ❑ Professional Svc ❑ Public Imp ❑ General Svc ❑ Coop Purchase
❑ Other: Start Date: May 21, 2020 End Date:July 25, 2020
Quotes/Bids/Proposal: FIRM AMOUNT/SCORE
SERA 1
OTAK 2
Pacific Design N/A
Account String: Fund-Division-Account Work Order—Activite Tyke Amount
FY 19-20 100-3700-54001 30,000
FY
FY
FY
FY
Approvals - LCRB Date:
Department Comments:
Department Signature: Prepared by Lloyd
Purchasing Comments: OK
Purchasing Signature: Jamie Greenberg
City Manager Comments:
City Manager Signature:
After securing all required approvals, forward original copy to the Contracting and Purchasing Office along with a
completed Contract Checklist.
Contract Number C200094
CITY OF TIGARD,OREGON
PERSONAL SERVICES CONTRACT
URBAN DESIGN GUIDE-HALL BLVD&SW 68 T11
THIS AGREEMENT made and entered into this 6`' day of May, 2020 by and between the City of
Tigard, a municipal corporation of the State of Oregon,hereinafter called City,and SERA Architects,
Inc,hereinafter called Contractor.
RECITALS
WHEREAS, the City's 2019-2020 fiscal year budget provides for services related to Urban Design
Guide; and
WHEREAS,City has need for the services of a company with a particular training,ability,knowledge,
and experience possessed by Contractor, and
WHEREAS, City has determined that Contractor is qualified and capable of performing the
professional services as City does hereinafter require,under those terms and conditions set forth,
THEREFORE, the Parties agree as follows:
1. SERVICES TO BE PROVIDED
Contractor will initiate services immediately upon receipt of City's notice to proceed together
with an executed copy of this Agreement. Contractor agrees to complete work that is detailed
in Exhibit A,incorporated herein by reference.
2. EFFECTIVE DATE AND DURATION
This Agreement is effective upon the date of execution and expires on June 30, 2020, unless
otherwise terminated or extended. All work under this Agreement must be completed prior
to the expiration of this Agreement.
3. COMPENSATION
The City agrees to pay Contractor in accordance with the fee schedule outlined in Exhibit A.
The total amount paid to the Contractor by the City may not exceed Thirty Thousand and
No/100 Dollars ($30,000.00) including any reimbursables. Payments made to Contractor will
be based upon the following applicable terms:
A. Payment by City to Contractor for performance of services under this Agreement includes
all expenses incurred by Contractor, with the exception of expenses, if any, identified in
this Agreement as separately reimbursable.
B. Payment will be made in installments based on Contractor's invoice, subject to the
approval of the City Manager,or designee,and not more frequently than monthly. Unless
otherwise agreed, payment will be made only for work actually completed as of the date
of invoice.
C. Payment by City releases City from any further obligation for payment to Contractor for
services performed or expenses incurred as of the date of the invoice. Payment may not
be considered acceptance or approval of any work or waiver of any defects therein.
D. Contractor must make payments promptly, as due, to all persons supplying labor or
materials for the performance of the work provided for in this Agreement.
E. Contractor may not permit any lien or claim to be filed or prosecuted against the City on
any account of any labor or material furnished.
F. Contractor will pay to the Department of Revenue all sums withheld from employees
pursuant to ORS 316.167.
G. Contractor will pay all contributions or amounts due the Industrial Accident Fund from
the contractor or any subcontractor.
H. If Contractor fails,neglects, or refuses to make prompt payment of any claim for labor or
services furnished to Contractor or a subcontractor by any person as such claim becomes
due, City's Finance Director may pay such claim and charge the amount of the payment
against funds due or to become due the Contractor. The payment of the claim in this
manner does not relieve Contractor or their surety from obligation with respect to any
unpaid claims.
I. Contractor will promptly, as due, make payment to any person, co-partnership,
association,or corporation, furnishing medical, surgical,and hospital care or other needed
care and attention, incident to sickness or injury, to the employees of Contractor, of all
sums that Contractor agrees to pay for the services and all moneys and sums that
Contractor collected or deducted from the wages of employees pursuant to any law,
contract, or agreement for the purpose of providing or paying for services.
J. Contractor and its employees, if any, are not active members of the Oregon Public
Employees Retirement System and are not employed for a total of 600 hours or more in
the calendar year by any public employer participating in the Retirement System.
K. Contractor must obtain,prior to the execution of any performance under this Agreement,
a City of Tigard Business License. The Tigard Business License is based on a calendar
year with a December 31 st expiration date. New businesses operating in Tigard after June
30th of the current year will pay a pro-rated fee though the end of the calendar year.
L. The City certifies that sufficient funds are available and authorized for this Agreement
during the current fiscal year. Funding during future fiscal years is subject to budget
approval by Tigard's City Council.
4. OWNERSHIP OF WORK PRODUCT
City is the owner of and is entitled to possession of any and all work products of Contractor
which result from this Agreement, including any computations, plans, correspondence, or
pertinent data and information gathered by or computed by Contractor prior to termination
of this Agreement by Contractor or upon completion of the work pursuant to this Agreement.
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5. ASSIGNMENT/DELEGATION
Neither party may assign, sublet or transfer any interest in or duty under this Agreement
without the written consent of the other and no assignment has any force or effect unless and
until the other party has consented. If City agrees to assignment of tasks to a subcontract,
Contractor is fully responsible for the acts or omissions of any subcontractors and of all
persons employed by them. Neither the approval by City of any subcontractor nor anything
contained herein creates any contractual relation between the subcontractor and City. The
provisions of this Agreement are binding upon and will inure to the benefit of the parties to
the Agreement and their respective successors and assigns.
6. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR
Contractor certifies that:
A. Contractor acknowledges that for all purposes related to this Agreement, Contractor is an
independent contractor as defined by ORS 670.600 and not an employee of City.
Contractor is not entitled to benefits of any kind to which an employee of City is entitled
and is solely responsible for all payments and taxes required by law. Furthermore,in the
event that Contractor is found by a court of law or any administrative agency to be an
employee of City for any purpose, City is entitled to offset compensation due, or to
demand repayment of any amounts paid to Contractor under the terms of this Agreement,
to the full extent of any benefits or other remuneration Contractor receives (from City or
third party) as a result of said finding and to the full extent of any payments that City is
required to make (to Contractor or to a third party) as a result of said finding.
B. Contractor is not an officer,employee,or agent of the City as those terms are used in ORS
30.265.
7. CONFLICT OF INTEREST
The undersigned Contractor hereby represents that no employee of the City, or any
partnership or corporation in which a City employee has an interest, has or will receive any
remuneration of any description from Contractor, either directly or indirectly, in connection
with the letting or performance of this Agreement, except as specifically declared in writing.
If this payment is to be charged against Federal funds, Contractor certifies that he/she is not
currently employed by the Federal Government and the amount charged does not exceed their
normal charge for the type of service provided.
8. INDEMNIFICATION
City has relied upon the professional ability and training of Contractor as a material
inducement to enter into this Agreement. Contractor represents that all of its work will be
performed in accordance with generally accepted professional practices and standards as well
as the requirements of applicable federal, state, and local laws, it being understood that
acceptance of a Contractor's work by City will not operate as a waiver or release.
Contractor agrees to indemnify and defend the City, its officers, employees, agents, and
representatives and hold them harmless from any and all liability, causes of action, claims,
losses, damages, judgments, or other costs or expenses, including attorney's fees and witness
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costs (at both trial and appeal level,whether or not a trial or appeal ever takes place including
any hearing before federal or state administrative agencies),that may be asserted by any person
or entity which in any way arise from, during, or in connection with the performance of the
work described in this contract, except liability arising out of the sole negligence of the City
and its employees. Such indemnification will also cover claims brought against the City under
state or federal worker's compensation laws. If any aspect of this indemnity is found to be
illegal or invalid for any reason whatsoever, such illegality or invalidity does not affect the
validity of the remainder of this indemnification.
9. INSURANCE
Contractor and its subcontractors must maintain insurance acceptable to City in full force and
effect throughout the term of this contract. Such insurance must cover risks arising directly
or indirectly out of Contractor's activities or work hereunder, including the operations of its
subcontractors of any tier.
The policy or policies of insurance maintained by the Contractor must provide at least the
following limits and coverages:
A. Commercial General Liability Insurance
Contractor will obtain,at Contractor's expense, and keep in effect during the term of this
contract, Comprehensive General Liability Insurance covering Bodily Injury and Property
Damage on an "occurrence" form (CG 2010 1185 or equivalent). This coverage must
include Contractual Liability insurance for the indemnity provided under this contract.
The following insurance will be carried:
Coverage Limit
General Aggregate $3,000,000
Products-Completed Operations Aggregate $2,000,000
Personal&Advertising Injury $1,000,000
Each Occurrence $2,000,000
Fire Damage (Any one fire) $50,000
B. Commercial Automobile Insurance
Contractor must also obtain, at Contractor's expense, and keep in effect during the term
of the contract, Commercial Automobile Liability coverage including coverage for all
owned, hired, and non-owned vehicles on an "occurrence" form. The Combined Single
Limit per occurrence may not be less than $2,000,000.
If Contractor uses a personally-owned vehicle for business use under this contract, the
Contractor will obtain, at Contractor's expense, and keep in effect during the term of the
contract,business automobile liability coverage for all owned vehicles on an"occurrence"
form. The Combined Single Limit per occurrence may not be less than $2,000,000.
C. Workers' Compensation Insurance
The Contractor, its subcontractors, if any, and all employers providing work, labor, or
materials under this Contract that are subject employers under the Oregon Workers'
Compensation Law must comply with ORS 656.017, which requires them to provide
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workers' compensation coverage that satisfies Oregon law for all their subject workers.
Out-of-state employers must provide Oregon workers' compensation coverage for their
workers who work at a single location within Oregon for more than 30 days in a calendar
year. Contractors who perform work without the assistance or labor of any employee
need not obtain workers' compensation coverage. All non-exempt employers must
provide Employer's Liability Insurance with coverage limits of not less than $1,000,000
each accident.
D. Additional Insured Provision
All required insurance policies, other than Workers' Compensation and Professional
Liability, must name the City its officers, employees, agents, and representatives as
additional insureds with respect to this Agreement.
E. Insurance Carrier Rating
Coverages provided by the Contractor must be underwritten by an insurance company
deemed acceptable by the City. All policies of insurance must be written by companies
having an A.M.Best rating of"A-VII" or better,or equivalent. The City reserves the right
to reject all or any insurance carrier(s) with an unacceptable financial rating.
F. Self-Insurance
The City understands that some contractors may self-insure for business risks and the City
will consider whether such self-insurance is acceptable if it meets the minimum insurance
requirements for the type of coverage required. If Contractor is self-insured for
commercial general liability or automobile liability insurance, Contractor must provide
evidence of such self-insurance. Contractor must provide a Certificate of Insurance
showing evidence of the coverage amounts on a form acceptable to the City. The City
reserves the right in its sole discretion to determine whether self-insurance is adequate.
G. Certificates of Insurance
As evidence of the insurance coverage required by the contract, Contractor will furnish a
Certificate of Insurance to the City. No contract is effective until the required Certificates
of Insurance have been received and approved by the City. The certificate will specify and
document all provisions within this contract and include a copy of Additional Insured
Endorsement. A renewal certificate will be sent to the below address prior to coverage
expiration.
H. Primary Coverage Clarification
The parties agree that Contractor's coverage is primary to the extent permitted by law.
The parties further agree that other insurance maintained by the City is excess and not
contributory insurance with the insurance required in this section.
I. Cross-Liability Clause
A cross-liability clause or separation of insureds clause will be included in all general
liability,professional liability,pollution,and errors and omissions policies required by this
Agreement.
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A certificate in form satisfactory to the City certifying to the issuance of such insurance
will be forwarded to:
City of Tigard
Attn: Contracts and Purchasing Office
13125 SW Hall Blvd.
Tigard, Oregon 97223
At the discretion of the City, a copy of each insurance policy, certified as a true copy by
an authorized representative of the issuing insurance company, may be required to be
forwarded to the above address.
Such policies or certificates must be delivered prior to commencement of the work. The
procuring of such required insurance will not be construed to limit Contractor's liability
hereunder. Notwithstanding said insurance, Contractor is obligated for the total amount
of any damage, injury, or loss caused by negligence or neglect connected with this
Agreement.
10. METHOD & PLACE OF SUBMITTING NOTICE, BILLS AND PAYMENTS
All notices, bills and payments will be made in writing and may be given by personal delivery,
mail, or by fax. Payments may be made by personal delivery,mail,or electronic transfer. The
following addresses will be used to transmit notices, bills,payments, and other information:
CITY OF TIGAR SERA ARCHITECTS
Attn: Lloyd Purdy Attn: Martin Glastra van Loom
Address: 13125 SW Hall Blvd Address: 338 NW 5'Ave
Tigard, OR 97223 Portland OR 97209
Phone: (503) 718-2425 Phone: (503) 806-6629
Email: lloydpktigard-or.gov Email: marting(a�seradesig--
Notice will be deemed given upon deposit in the United States mail,postage prepaid,or when
so faxed,upon successful fax. In all other instances,notices,bills and payments will be deemed
given at the time of actual delivery. Changes may be made in the names and addresses of the
person to who notices, bills, and payments are to be given by giving written notice pursuant
to this paragraph.
11. SURVIVAL
The terms, conditions, representations, and warranties contained in this Agreement survive
the termination or expiration of this Agreement.
12. MERGER
This writing is intended both as a final expression of the Agreement between the parties with
respect to the included terms and as a complete and exclusive statement of the terms of the
Agreement. No modification of this Agreement will be effective unless and until it is made in
writing and signed by both parties.
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13. TERMINATION WITHOUT CAUSE
At any time and without cause, City has the right in its sole discretion to terminate this
Agreement by giving notice to Contractor. If City terminates this Agreement pursuant to this
paragraph, City will pay Contractor for services rendered to the date of termination.
14. TERMINATION WITH CAUSE
A. City may terminate this Agreement effective upon delivery of written notice to Contractor,
or at such later date as may be established by City, under any of the following conditions:
1) If City funding from federal, state, local, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of
services. This Agreement may be modified to accommodate a reduction in funds.
2) If federal or state regulations or guidelines are modified, changed, or interpreted in
such a way that the services are no longer allowable or appropriate for purchase under
this Agreement.
3) If any license or certificate required by law or regulation to be held by Contractor,its
subcontractors, agents, and employees to provide the services required by this
Agreement is for any reason denied,revoked, or not renewed.
4) If Contractor becomes insolvent,if voluntary or involuntary petition in bankruptcy is
filed by or against Contractor,if a receiver or trustee is appointed for Contractor, or if
there is an assignment for the benefit of creditors of Contractor.
Any such termination of this agreement under paragraph (A) will be without prejudice to
any obligations or liabilities of either party already accrued prior to such termination.
B. City, by written notice of default (including breach of contract) to Contractor, may
terminate the whole or any part of this Agreement:
1) If Contractor fails to provide services called for by this Agreement within the time
specified, or
2) If Contractor fails to perform any of the other provisions of this Agreement, or fails
to pursue the work as to endanger performance of this Agreement in accordance with
its terms, and after receipt of written notice from City, fails to correct such failures
within ten (10) days or such other period as City may authorize.
The rights and remedies of City provided above related to defaults (including breach of
contract) by Contractor are not exclusive and are in addition to any other rights and
remedies provided by law or under this Agreement.
If City terminates this Agreement under paragraph (B), Contractor will be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred,
provided, that the City may deduct the amount of damages, if any, sustained by City due
to breach of contract by Contractor. Damages for breach of contract include those
allowed by Oregon law, reasonable and necessary attorney fees, and other costs of
litigation at trial and upon appeal.
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15. ACCESS TO RECORDS
City will have access to such books, documents, papers and records of Contractor as are
directly pertinent to this Agreement for the purpose of making audit, examination, excerpts
and transcripts.
16. HAZARDOUS MATERIALS
Contractor will comply with all federal Occupational Safety and Health Administration
(OSHA) requirements and all Oregon safety and health requirements. In accordance with
OSHA and Oregon OSHA Hazard Communication Rules,if any goods or services provided
under this Agreement may release,or otherwise result in an exposure to,a hazardous chemical
under normal conditions of use (for example,employees of a construction contractor working
on-site), it is the responsibility of Contractor to provide the City with the following
information: all applicable Safety Data Sheets,the identity of the chemical/s,how Contractor
will inform employees about any precautions necessary,an explanation of any labeling system,
and the safe work practices to prevent exposure. In addition, Contractor must label, tag, or
mark such goods.
17. FORCE MA EJ URE
Neither City nor Contractor will be considered in default because of any delays in completion
and responsibilities hereunder due to causes beyond the control and without fault or
negligence on the part of the parties so disenabled, including but not restricted to, an act of
God or of a public enemy, civil unrest,volcano, earthquake, fire, flood, epidemic, quarantine
restriction, area-wide strike, freight embargo, unusually severe weather or delay of
subcontractor or supplies due to such cause;provided that the parties so disenabled will within
ten (10) days from the beginning of such delay, notify the other party in writing of the cause
of delay and its probable extent. Such notification will not be the basis for a claim for
additional compensation. Each party will, however,make all reasonable efforts to remove or
eliminate such a cause of delay or default and will, upon cessation of the cause, diligently
pursue performance of its obligation under the Agreement.
18. NON-WAIVER
The failure of City to insist upon or enforce strict performance by Contractor of any of the
terms of this Agreement or to exercise any rights hereunder should not be construed as a
waiver or relinquishment to any extent of its rights to assert or rely upon such terms or rights
on any future occasion.
19. HOURS OF LABOR, PAY EQUITY
In accordance with ORS 279B.235, the following are hereby incorporated in full by this
reference:
A. Contractor may not employ an individual for more than 10 hours in any one day, or 40
hours in any one week, except as provided by law. For contracts for personal services, as
defined in ORS 279A.055,Contractor must pay employees at least time and a half pay for
all overtime the employees work in excess of 40 hours in any one week, except for
employees who are excluded under ORS 653.010 to 653.261 or under 29 U.S.C. 201 to
209 from receiving overtime.
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B. Contractor must give notice in writing to employees who work on a public contract,either
at the time of hire or before commencement of work on the contract, or by positing a
notice in a location frequented by employees, of the number of hours per day and days
per week that the employees may be required to work.
C. Contractor may not prohibit any of Contractor's employees from discussing the
employee's rate of wage, salary,benefits or other compensation with another employee or
another person and may not retaliate against an employee who discusses the employee's
rate of wage, salary, benefits or other compensation with another employee or another
person.
D. Contractor must comply with the pay equity provisions in ORS 652.220. Compliance is a
material element of this Agreement and failure to comply will be deemed a breach that
entitles City to terminate this Agreement for cause.
20. NON-DISCRIMINATION
Contractor will comply with all federal,state,and local laws,codes,regulations,and ordinances
applicable to the provision of services under this Agreement,including,without limitation:
A. Title VI of the Civil Rights Act of 1964;
B. Section V of the Rehabilitation Act of 1973;
C. The Americans with Disabilities Act of 1990, as amended by the ADA Amendments Act
(ADAAA) of 2008 (Pub L No 101- 336); and
D. ORS 659A.142,including all amendments of and regulations and administrative rules,and
all other applicable requirements of federal and state civil rights and rehabilitation statutes,
rules and regulations.
21. ERRORS
Contractor will perform such additional work as may be necessary to correct errors in the
work required under this Agreement without undue delays and without additional cost.
22. EXTRA(CHANGES)WORK
Only the City's Project Manager for this Agreement may change or authorize additional work.
Failure of Contractor to secure authorization for extra work constitutes a waiver of all right to
adjust the contract price or contract time due to such unauthorized extra work and Contractor
will not be entitled to compensation for the performance of unauthorized work.
23. WARRANTIES
Contractor will guarantee work for a period of one year after the date of final acceptance of
the work by the owner. Contractor warrants that all practices and procedures,workmanship
and materials are the best available unless otherwise specified in the profession. Neither
acceptance of the work nor payment therefore relieves Contractor from liability under
warranties contained in or implied by this Agreement.
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Any intellectual property rights delivered to the City under this Agreement and Contractor's
services rendered in the performance of Contractor's obligations under this Agreement, will
be provided to the City free and clear of any and all restrictions on or conditions of use,
transfer, modification, or assignment, and be free and clear of any and all liens, claims,
mortgages, security interests,liabilities, charges,and encumbrances of any kind.
24. ATTORNEY'S FEES
In the event an action, suit of proceeding, including appeal, is brought for failure to observe
any of the terms of this Agreement, each party is responsible for that party's own attorney
fees, expenses, costs and disbursements for the action, suit,proceeding, or appeal.
25. CHOICE OF LAW,VENUE
The provisions of this Agreement are governed by Oregon law. Venue will be the State of
Oregon Circuit Court in Washington County or the U.S. District Court for Oregon,Portland.
26. COMPLIANCE WITH STATE AND FEDERAL LAWS/RULES
Contractor will comply with all applicable federal, state and local laws, rules and regulations
applicable to the work in this Agreement.
27. CONFLICT BETWEEN TERMS
In the event of a conflict between the terms of this Agreement and Contractor's proposal,this
Agreement will control. In the event of conflict between a provision in the main body of the
Agreement and a provision in the Exhibits,the provision in the main body of the Agreement will
control. In the event of an inconsistency between Exhibit A and Exhibit B, Exhibit A will
control.
28. AUDIT
Contractor will maintain records to assure conformance with the terms and conditions of this
Agreement and to assure adequate performance and accurate expenditures within the contract
period. Contractor agrees to permit City, the State of Oregon, the federal government, or
their duly authorized representatives to audit all records pertaining to this Agreement to assure
the accurate expenditure of funds.
29. SEVERABILITY
In the event any provision or portion of this Agreement is held to be unenforceable or invalid
by any court of competent jurisdiction,the validity of the remaining terms and provisions will
not be impaired unless the illegal or unenforceable provision affects a significant right or
responsibility, in which case the adversely affected party may request renegotiation of the
Agreement and,if negotiations fail,may terminate the Agreement.
30. COMPLIANCE WITH TAX LAWS
Contractor represents and warrants that Contractor is, to the best of the undersigned's
knowledge,not in violation of any Oregon tax laws including but not limited to ORS 305.620
and ORS Chapters 316, 317, and 318. Contractor's failure to comply with the tax laws of this
state or a political subdivision of this state before the Contractor executed this Agreement or
during the term of this Agreement is a default for which the City may terminate this Agreement
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and seek damages and other relief available under the terms of this Agreement or applicable
law.
IN WITNESS WHEREOF, City and Contractor have caused this Agreement to be executed by their
duly authorized officials.
CITY OF TIGARD E ARCH1TF_CTS,I
B B
Name: Martha Wine Name: Matthew Arnold
Title: -City Manager Title: Principal
Date: 5/21/2020 Date: 5 . 20 . 2020
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EXHIBIT A
SERVICES TO BE PROVIDED
INTRODUCTION
The purpose of this project is to facilitate transit-oriented development(TOD) around proposed light
rail stations in Tigard consistent with the city's strategic vision to be "the most walkable community in the
Pacific Northwest where people of all ages and abilities lead healthy and interconnected lives."
By aligning City of Tigard and TriMet plans and investments, the project will:
• Maximize transit ridership generally and on the region's newest light rail line specifically,both
on and after opening day;
• Advance the city's economic development and affordable housing goals;
• Help realize the city's Metro 2040-designated Town Center land use vision;
• Improve the layout of light rail facilities for walking,biking and TOD; and
• Attract private sector investment to Tigard station areas sooner than would otherwise occur.
The SWC Light Rail Project is at an inflection point in engineering design process.The city and TriMet
recognize it is now opportune for the parties to work together to develop a transit-oriented
development strategy to inform light rail transit planning and engineering by TriMet, and to actively
create the conditions around each station that will allow the city to achieve its land use vision.
SCOPE OF WORK
• Provide urban design guidance to the Tigard TOD team through participation in meetings
with city staff and outside agencies. (Estimated 20 hours)
• Design and production of conceptual design sketches,graphics or renderings as directed. (See
deliverables below).
• Contractor will design and produce up to three (3) conceptual station area plan alternatives
and supporting materials
DELIVERABLES
For two proposed station areas, Hall and 68f,provide graphic examples of TOD including:
A. For each station area, a slide deck communicating TOD optimization, context, assumptions
and constraints.
B. Urban design diagrams with guidelines for final preferred TOD scenario that includes building
masses as needed to inform code amendments and communicate development potential.
C. Reference images for potential developments and public improvements, e.g. buildings, street
and path cross sections,plazas,mobility hubs, etc.
D. Vertical focused renderings to inform code writing.
E. Guidance and participation at meetings estimated 20 hours of time.
F. Project coordination (est. 2 hours/wk)
SCHEDULE MILESTONES
May-June 2020—TOD Mapping and Planning with urban design analysis and recommendations to
Tigard Team with presentations to joint TriMet team.
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EXHIBIT B
CONTRACTOR'S PROPOSAL
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ARMTECTURE
Proposal for Professional Services URBAN DESIGN+PLANNING
JNTERIOR
Date 23 April 2020
Project Name TOD Urban Design Guidance (Tigard, OR)
Project Number
Attention Lloyd Purdy, Economic Development Manager
Address City of Tigard
13125 SW Hall Boulevard
Tigard, OR 97223
Overview SERA Architects, Inc. ("SERA") appreciates the opportunity to submit this Proposal for
TOD Urban Design Guidance in relation to two planned light rail stations (Hall and 68th)
within the City of Tigard.
Scope of Work SERA will provide urban design guidance to the Tigard TOD team through participation
in meetings with City staff and outside agencies. This work will apply to the proposed
Hall and 68th station areas only. Per station, SERA will design and produce up to three
(3) conceptual station area plan alternatives and supporting materials.
Project For each station area:
Deliverables • A slide deck communicating TOD optimization, context, assumptions, and constraints.
• Urban design diagrams with guidelines for final preferred TOD scenario that includes
building masses as needed to inform code amendments and communicate
development potential.
• Reference images for potential developments and public improvements, e.g. buildings,
street and path cross sections, plazas, mobility hubs, etc.
• Vertical focused elevation drawings to inform code writing.
• Guidance and participation at meetings.
• Project coordination.
Project As a basis for design, the City of Tigard will assemble and provide existing conditions
Assumptions mapping, relevant existing planning policy context, and information regarding planned
and under construction projects in the subject station areas. The City will also organize
all team meetings and provide meeting summaries.
Design& Based upon this scope of work and the meetings with you, we propose to meet the
Construction following schedule for the project:
Schedule
May 1 —June 30, 2020
Compensation Based upon the assumptions and scope of services indicated above, our fee is on a time
basis, not to exceed twenty-five thousand dollars ($25,000). Our services will be billed
monthly against this limit at the rates attached to this Proposal. This fee does not include
reimbursable expenses, which will be billed monthly at a 4% multiplier of the labor fee for
a total time-and-materials fee of twenty-six thousand dollars ($26,000). The reimbursable
expenses that are covered in the multiplier are attached to this Proposal.
338 NW 5TH AVENUE PORTLAND OR 97209 T 503.445.7372 F 503.445.7395 SERADESIGN.COM
Additional The following services will be in addition to the fee for basic services and will be
Services performed at your written request on a time and materials basis, using the billing rates
current as of the time of the request.
■ 3-D renderings
If this Proposal is acceptable to you, please sign as indicated below, returning a fully
executed copy for our file. We shall commence work upon receipt of this signed
agreement. This proposal is good for sixty (60)days.
If you have any questions, please let me know.
Sincerely,
SERA Architects, Inc.
Approval Proposed by: SERA Architects, Inc.
23 April 2020
M hew Arnold, Principal Date
Accepted by:
Signature Date
Print Name &Title
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Billing Rates—2020 Oregon Projects
The following billing rates are applicable where basic services are computed on an hourly rate basis and for requested or required additional
services. All billing rates are adjusted annually.
Principal(Level X)..............................................................................................................................................................$210.00
Associate Principal(Level IX).............................................................................................................................................$200.00
Sr.Project Manager/Architect/Designer/Planner(Level VIII)..............................................................................................$190.00
Project Manager/Architect/Designer/Planner(Level VII)......................................................................................................$170.00
Project Manager/Architect/Designer/Planner(Level VI)...........................................................................................$150.00
Sr.Job Captain Architect/Interiors/Planning(Level V)..............................................................................................................$135.00
Job Captain Architect/Interiors/Planning(Level IV).............................................................................................................$120.00
Jr.Job Captain Architect/Interiors/Planning(Level III).........................................................................................................$100.00
Project Assistant Architect/Interiors/Planning(Level 11).........................................................................................................$95.00
Project Assist Architect/Interiors/Planning(Level 1).................................................................................................$85.00
AdministrativePersonnel......................................................................................................................................................$70.00
Intern......... ....................................................................................................................................... .........$65.00
Reimbursables Reimbursables are in addition to the Compensation for Basic and Additional Services and include actual
expenditures made by the Architect and the Architect's employees and consultants in the interest of the Project for the expenses listed
as follows:
1. The following reimbursables will be covered by the percentage multiplier against the combined amount for Basic and
Additional Services billed per month against the project.
• Transportation within the City of Portland.
• Long distance telephone calls and facsimile(FAX)transmissions.
• Reprographics,postage and handling of drawings and other project documents for distribution to the Owner.
2. The following reimbursables are not included in the above set percentage and will be billed only if authorized in advance,in
writing by the client and will be treated as an additional service if not within the parameters of the contract.
• Transportation in connection with the Project outside of the Portland area as indicated above;living expenses in
connection with any authorized out-of-town travel and long distance communications.
• Permit,review,appeal or other miscellaneous fees required by an authority having jurisdiction for the Project.
• Renderings,models,presentation color boards and mock-ups requested by the Owner.
• Any insurance coverage or limits including professional liability insurance,which exceed the current coverage of the
Architect,requested by the Owner.
• Reproduction,postage and handling of Drawings and other documents sent to the General Contractor and their
subcontractors.
Payment Terms Our services will be billed monthly as a percentage complete against our fee.Our reimbursable expenses will be
billed monthly as part of the percentage complete,as well.A list of the reimbursable expenses that are covered in the base fee is
attached to this Proposal.Additional services will be billed on a time and materials basis at the standard hourly rates,adjusted
annually,in effect at the time the additional service is incurred.
Payment for services shall be made monthly within thirty(30)days of the date of the billing. Billings over thirty(30)days past the date
of the billing will be charged a late penalty of 1.5%per month on the unpaid balance,or$50.00 whichever is greater.Interest will be
calculated from the date of the original invoice.Failure of the Architect to receive payment as outlined in this Proposal within thirty(30)
days of the date such payment is due may,without prejudice to any other rights of the Architect,suspend all of the duties under this
Proposal.
Termination This contract may be terminated at any time by either party with ten days written notice.
Ownership of Documents Drawings,specifications and other documents,including those in electronic form,prepared by the
Architect and the Architect's consultants are Instruments of Service for use solely with respect to this Project.The Architect and the
Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common
law,statutory and other reserved rights,including copyrights.
Limitation of Liability The entire joint,several and individual liability of the Architect for professional services,irrespective of the
number of claims and whether such claims are based in negligence,professional negligence,strict liability,any other tort,breach of
contract,breach of warranty,violation of statutory or regulatory law,or any other claim or legal or equitable theory,arising out of or
related to this Agreement or the Architect's services or those of its consultants on the Project,shall in no event exceed twice the
Architect's fee for basic services paid or to be paid under this Agreement.
Notwithstanding anything to the contrary herein,no partner,shareholder,employee or other representative of the Architect shall have
any personal liability to the Owner or any other party for any acts or omissions,whether based on a claim of negligence,any other tort,
arising out of or relating to this Agreement.
You agree to defend and indemnify the Architect,our officers,agents and employees,and to hold us harmless against any and all
losses,damages,costs,expenses(including reasonable attorneys'fees),liabilities and other obligations which they incur as a result of
any claims,including without limitation third-party claims,in excess of Architects'total liability as specified herein.
Waiver of Consequential Damages The Architect and Owner waive consequential damages for claims,disputes or other matters in
question arising out of or relating to this Agreement.This mutual waiver is applicable,without limitation,to all consequential damages
due to either party's termination of this Agreement
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