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12/12/1994 - Packet .....:........... .....:::::::. • ..... ....................... ........ ...... .. .:.:....... : ....... • :::::.•: :'-i•.is iiiiii::•i.:::is i:.:;-::;.;:"- ............ %I-�`';:?;:::::`i:� •' :i::=?::::is=-:�.:.::::::::::::::�:j::j�:i:;ii::'`>` <::i::i:::+i:<�-J::�:i>i::-::::'':ii:�':i Y.�`::.i>i:::.:::::.::::::: ::::!J: ::: :^: :.::::...::r:::.,•:::f::: :. .. .. .: ... .:.((.:�':7.,.�(�.. .�y.�:s:;c:::::.>:<;.:i;-vc:-.:;.:.:o>::>;:oa>::.:::::.:..:.:.>r.�'.:�;:;o;";;co:::<;icii:<.:o:e.::-::;'.:.,-:>.:.._.z-:»:::..::..:.::::::._.::::::::�.�::..-.:� ...- .. _ i: ..:�•:. :::. :::::i:::: i is i':::::.::::.:::::::':.:::_ ii::!.: i_ ::-.. .. ...... .... :._.:... TIGARD WATER BOARD MEETING November 21, 1994 COMMISSIONERS PRESENT: Chair Froude, Commissioners Morgan, Mortensen, and Haunsperger STAFF PRESENT: Ed Wegner, Randy Volk, Mike Miller and Kathy Kaatz VISITORS PRESENT: Jack Polans, Mayor-Elect Nicoli 1. Call to Order Meeting was called to order at 7:00 p.m. with all Board members present except for Commissioner Pedersen. 2. Visitors Mr. Polans was present and stated that he had requested an update on the lab report concerning water quality. Mr. Volk stated that he would be going to the Water Plant on 11-22-94 and will request an updated copy. Mr. Polans discussed the public copy of the Tigard Water Board minutes located in the Tigard Library and the fact that some of the recent minutes were missing. The staff stated that the August minutes should be in the book, there was no meeting in September and the October meetings would be in the book after being approved at tonight's meeting. The staff will check on the minutes from August. Mr. Polans stated that he had read the Water Supply Plan and was wanting to locate the costs of future water bonds, long term contracts and the cost to the consumers. Mr. Polans also questioned the location where the sampling is done when water is mixed? Mr. Haunsperger stated that the water supply is taken from Lake Oswego (90% of supply, 90% of the time) unless there is a short supply then it is taken from Portland. The operator's of the Lake Oswego system are 'responsible- for taking the sampling. 3. APPROVAL OF MINUTES - The minutes Of the Tigard Water District Board Meeting Minutes were approved as written. A Motion was made by Commissioner Hausperger and seconded by Commissioner Mortensen. 4. INTERGOVERNMENTAL WATER BOARD UPDATE- GEORGE MORGAN Commissioner Morgan stated that since there was not a quorum at the last meeting for the Intergovernmental Water Board he did not have .a report and the next meeting is scheduled for December 14, 1994. 5. PRESENTATION OF FINAL DRAFT OF DIVISION OF ASSETS Mr. Wegner stated that the Board had been presented with the Final Draft of the Division of Assets by Economic and Engineering Services. The staff has found a typographical error in the report which will be corrected and be presented to each Board member to insert into this Final Draft. This final report is consistent with the amendments made prior with the exception of the one error . The error is located in Appendix C, first and second page. Even though these lines were duplicated they did not change the bottom line figures. Commissioner Morgan questioned what the Division of Assets cost? It was stated that the cost were $21,383 which is what the amount of the Contract was for. There is a letter that was transmitted to Randy Volk, the project manager, which stated that the disks and the maps were provided. These records are in the Records Safe at the City of Tigard and the maps will be kept on file at the Water Building. Mr. Wegner stated that this document would be used in the event that someone withdraws from the Tigard Water District as a base. Commissioner Mortensen stated that this document can be brought up to date periodically with any future changes. Commissioner Morgan questioned the records of the Tigard Water District and the availability of this information being accessible to anyone and whether are not these records are co-mingled with the City of Tigard records? Mr. Wegner stated that these minutes were separate and are called Tigard Water District Minutes and are housed currently at the Maintenance Services office. Commissioner Haunsperger then questioned Mr. Wegner moving to the Water Building. Mr. Wegner stated that due to the lack of office space, we are in the process of moving Randy Volk and Mike Miller over the Maintenance Services building which we will currently be using as the Administrative offices on a trial basis. 6. DISCUSSION OF TIGARD WATER DISTRICT ISSUES Mr. Wegner stated that this had been placed on the agenda regarding topics that Mr. Morgan brought -up at the Special Meeting of the TWD. Mr. Morgan stated that he is a firm believer in making an inventory and analysis of where you are, where-you have-been and where you.are .headed. y We have been a part of a Joint Water Agency or a Board operating under a Contract, which for all practical purposes gives total authority for - the operation of-the water systems assets to the City of Tigard. After . next month, this Board will have completed one year under that operation. Mr. Morgan questioned what needs to be accomplished that we are not accomplishing, how well things, are working, are we meeting the commitments made in the 1994/95 budget program, is the. IWB meeting it's responsibilities as far as the Tigard Water District is concerned,, as is the City of Tigard? Mr. Morgan stated that he felt this was a good time to look at what we want to do that we are not already accomplishing as well as what has already been accomplished. Mr. Morgan stated that the Board is TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 2 representing the unincorporated- service area, with the primary concern being to ensure that properties and customers within this area were treated equally as those outside the unincorporated area. As far as he can see those conditions have been met both operationally and management wise and there has been no evidence of discrimination of any kind at the detriment of a water customer or property owner. We have two reservations in the IGA, one being that we will be a party to a long term water supply contract and the other being the approval of a Capital Improvement Plan. Mr. Morgan stated that the long term water supply contract follows the courses outlined by competent engineering effort as reflected in the Murray Smith report which was approved by the IWB and formally adopted by the City of Tigard and informally by the other various jurisdictions. Negotiations that are underway now are a matter of concern primarily to the City of Tigard and Water staff. The IWB is kept informed in general terms but have not been privy to the details of negotiations which is understandable, but this does suggest that if the negotiations are successful, the other agencies will have to accept the results of these negotiations, unless competent engineering review would reveal some discrepancies from the point of view of EES. The City of Tigard has taken over this responsibility and will keep. other agencies informed as to completion and will seek endorsement of the contract when completed. Capital Improvement Plan - The contract that the TWD and other parties signed with the City of Tigard, provided for a Capital Improvement Plan to be completed and submitted to the parties for approval by June 30, 1994. The delay in the undertaking of the long -term water- - supply contract work specified in the contract required a continuation until October 30, 1994. Mr. Morgan stated that he had been advised that the Capital Improvement Plan identified in the MSA Report constitutes the Capital Improvement Plan of the Water Service area to the Manager of the System, the City of Tigard. Perhaps this is debatable as. to whether this plan as outlined by MSA is a complete Capital Improvement Program or not. Mr. Niorgan"stated* that in his judgment this is not a complete program because it deals-primarily with supply and more importantly it does not suggest or outline a specific method _. of financing the - improvementsthat are contemplated. Unless there is a_ Method ;.-of financing that which is proposed to be undertaken, you don't have a plan but a dream or concept, but not a plan that is capable of implementation. This is an issue that is still to be resolved. The- City of Tigard believes that the water supply work outlined in the MSA Report does constitute the Capital Improvement that are referenced in the IGA. Mr. Morgan questioned what is the future responsibility of the Tigard Water District? Mr. Morgan felt that they have a responsibility to address the following questions: TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 3 • • Responsibility to ensure that the IGA is implemented as written. This is a responsibility to the constituents in the unincorporated area. • Responsibility also to the long term water supply solution to the demands of our area as well as entire service area as well as a plan ultimately for the capital improvement of that service area. • Commitment to be a partner with other agencies in providing the advisory service to the City of Tigard and management, operation and all manner of issues that relate to rates, conditions of service, and regulations. • Responsibility to ensure that the unincorporated area pays its prorated debt on bonds that have been issued in the past for water system improvements. Mr. Morgan stated that the IWB focused it's attention on water supply and less so on the Division of Assets and becoming familiar with the operation of the department and it's service responsibilities which are being addressed. The agency has initiated nothing on its own and has been responsive to only those things forwarded to it by the Water department management, City Manager or City Council. It was stated by Mr. Morgan that during this transitional period, this agency is not as critical to the successful operation of the Water Department. One area thatstill has not been addressed is a very aggressive public information program which tells people, who are the recipients of both services and costs, what is going on and what some options that are being examined are. Mr. Morgan stated that the question in his mind is, 1) What do we do next? We can continue as we do, we become the recipient of the information as it is provided by the Director by periodic reports (sales, earnings, consultant's reports, progress of negotiation) provided for information not action. Many other issues are beyond the scope of responsibility since they have been clearly delegated to the City of Tigard. 2) We can reassure that the provisions of the IGA are being satisfied and that the unincorporated area interests are being given attention in an equatable manner as. are other areas of service area. The quarterly meetings- as well as the continuation of present meetings will allow the Board to meet the primary obligation that are required. 3) Dissolution of .the District - All the terms of the. Commissioners will expire in March of 1995. We or others will seek to fill those positions and meet the responsibilities that remain for the Tigard Water District in ensuring that the unincorporated areareceive the benefits as outlined in the Intergovernmental Water Agreement. A dissolution of the District could occur as a result of an election process. Mr. Morgan stated that the key questions would be (prefer to get legal judgments) how do we protect the unincorporated area and ensure that those properties and customers within that area receive equal treatment as outlined in the IGA since there would be no agency to monitor those conditions. Mayor-elect Nicoli arrived at 7:35 p.m. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 4 Mr. Morgan continued by discussing how the debt of the unincorporated area would be serviced. A possibility in completing this could be by allocating assets that the District has to pay off debt. The fourth question would be 4) to seek information regarding the needs and plans of the other parties. How well is the system working for the other entities? Does it serve the purposes that were visualized during the negotiations when the IGA was created? Mr. Morgan discussed what do we want to do that we are not doing, and are there more effective ways to do what we are in business to do? Mr. Morgan stated that he would close leaving these thoughts. He discussed whether these were issues of interest or concerns with the rest of the members and he would like to know that. He felt that at the approach of a new year this would be a good time to look at these issues and any reactions if there are any. At this point, Mr. Wegner introduced the visitor that arrived as Mayor- elect, Jim Nicoll. Commissioner Haunsperger stated that he had been around the District for 22 years and seen a lot of changes. He felt that there has been a lot of progress and growth accomplished by the Tigard Water District. They had been making progress on the Capital Improvement Program and long term water supply and were told to stop by the City of Tigard. He stated that the TWD obliged by backing off and stopping the work with the City of Lake Oswego. IWB in the interim took control and they seemed to not accomplished much of anything. The IWB is now working with Murray Smith on the things that the TWD was working on accomplishing three years ago. Mr. Haunsperger stated that it is very frustrating to start over and spend staff time to get to a point where the TWD-already was at. Mr. Haunsperger stated that although there is some frustration, the District is still in need of representation. There has been growth within the unincorporated area. He stated that there is a need for representation as well as to make sure that the IGA is carried through and that the long term water supply for good quality water is sought. Commissioner Morgan then questioned Mr. Haunsperger whether there were issues or concerns that he feels are not being addressed either by the City of Tigard, the Intergovernmental Water Board or the Tigard Water District that require attention? Are thethings , that are .pot being managed well necessitate some action by some of the parties? Commissioner Haunsperger stated in response to Mr. Morgan, that since going through this transition period we have not really neglected the system but giving peoplethechance to learn the system and get going.. It appears to Commissioner Haunsperger that we are heading in the right direction, although it is difficult to say at this time. Mr. Morgan stated that what use to be 100% and is now 17%, and in that 17% we are precluded from doing anything due to the fact that those:. tasks have been delegated through a contract to someone else which requires ten years leadtime to terminate or change. The unincorporated area has only 20% of 17% as it comes to the IWB. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 5 Jim Nicoli stated that when the City took over the Water District it was done - in a very derogatory manner and it destroyed one of the best government agencies that he had worked with. Mr. Nicoli stated that his biggest concern is that because of the way it was done, a lot of distrust between the other three agencies against the City of Tigard and that distrust is justified. Mr. Nicoli stated that his biggest goal as Mayor of the City of Tigard is to deal with that distrust and address it in a positive way. Mr. Nicoli addressed Mr. Morgan's comment that if there nothing to be done, and stated that is the single biggest issue to deal with the people in the unincorporated area and give feedback. All three jurisdictions got the shaft and the City is stuck with the task of winning back that respect. The Tigard Water District plays a very important role in letting the City know how they can correct, if it is correctable. The second point that Mr. Nicoli wanted to discuss was the long term water supply and deciding how to finance. He would prefer that the City of Tigard not go into the other areas and dictate to those people, he would prefer that the respective Boards represent those areas. Mr. Nicoli stated that one of his biggest goals is to get the long term water supply issue taken care of this year in the most positive way possible. Mr. Nicoli stated that he would like to have feedback from anyone who thinks that anything distasteful has been done. Commissioner Morgan stated that he appreciated the comments and at this time his only comment would be that he hopes that Mr. Nicoli would look at the Intergovernmental Water Agreement. There are those parties that would suggest that the Agreement was the result of a negotiation with different parties that produced a product that was acceptable to all the parties. Mr. Morgan stated that some of the parties had different expectations on how the Agreement would work. - Visitor, Jack Polans questioned what will happen when the long term contract comes into being and Tigard becomes a partner, will that be a separate contract between the City of Tigard and the City of Lake Oswego or will they be' conditions that the City of King City, City of Durham and the unincorporated area will have a say about? Chair Froude stated that she also appreciated Mr. Nicoli's attendance at the meeting. Chair Froude also wanted to clarify that Commissioner Morgan's comments -Are his opinion and do not necessarily represent the opinion of the Tigard Water District Board. Mr. Wegner addressed a point that Mr. Nicoli brought up and stated that- was one of the first things he was told when he came to work at the City of Tigard in January was that there was a lot of bridges to mend and things to do: Mr. Wegner stated that when discussing waterissuesand hestatesTigard, it is meant to refer to the Tigard Service Area. Mr. Wegner stated that although the City of Tigard is taking the lead with staff to get a proposal put together, it is for all four entities. Mr. Wegner stated that he doesn't have the answer to these questions in regards to the long term water supply issue and the IGA. These issues seem to be changing on a daily basis. At this time we are in the discussion stages and are no where near ready to take to any agency at TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 6 this time. The Tigard service area is not in control in this issue since we have no water rights, we have a potential of giving them money. Three weeks ago there was a proposal that this issue be finished up by December 31, which is not necessarily going to happen. Commissioner Haunsperger questioned the Agreement that is being work on with Lake Oswego in being a full share participant, is there going to be a governing board? Mr. Wegner stated that for the production of water. Lake Oswego has said that from the intake at the Clackamas to the Wuluga Reservoir that is operated by water production of which we (Water service area) will pay a large sum of money to become a partner in. Commissioner Haunsperger questioned how big a partner? It was Mr. Wegner's response that negotiations have started at a 50% partner. This would include the filter plant, larger intake, and expanded capacity for the filter plant and more storage at Waluga for access to Bonita Road pump station. Commission Haunsperger then questioned what the capacity would be at the intake and the filter plant? Mr. Wegner stated that negotiations have not gotten that far yet. The Committee that is looking at that (CH2MHi11 and Murray Smith) are working on the details of how big that capacity should be on those two studies. The water rights on the Clackamas are 32 mgd and the City of Lake Oswego currently have 16 mgd.. The City of Lake Oswego is in need of a money source to continue to build. The issues being discussed are how and when the money should be spent on capital improvement to build this expanded plant that will guarantee us up to 50% of the maximum. The maximum the City of Lake Oswego is using currently is 10-11% of capacity. Commissioner Haunsperger then questioned how the interim supply negotiations are going? Mr. Wegner stated that those negotiations are separate and we are working with Lake Oswego on discussing until the plant is built, what they will guarantee to sell us. Mike Miller is currently working with Murray Smith and Tualatin Valley on making one or two interties into our system, so we will have a better idea on how much we can get from each provider, with Portland being our third source. - Commissioner Haunsperger then questioned our Supply Contract with Lake °'Oswego oautomatically renewing for a period of .dive years? _ ..Mr.. Wegner stated that the water service area has a supply contract with Lake Oswego that currently expires December 31, 1994. Randy Volk stated that Lake Oswego didn't renew that Contract once the City took -over the operations of the Water System. Lake Oswego wanted a new°Contract with the City of Tigard. Commissioner Haunsperger questioned whether the City of Lake Oswego had sent a letter of cancellation? Mr. Volk stated that they did not. Mr. Wegner stated that there are letters on file that states that Lake Oswego extended our water service pending along term contract to December 31, 1994. Mr. Volk stated that Lake Oswego has made contact 'with the City of Tigard., stating that Water District Agreement was one thing, and now that the City of Tigard is the entity TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 7 that is responsible for water they want a new contract. Mr. Wegner stated that maybe they have not canceled this Agreement legally, but technically they have. Commissioner Morgan questioned whether all parties would be in a position to be operating without a contract as of December 31, 1994. Mr. Wegner stated that originally it was felt that these plans would be done by May of 1994 and that December 31st would have been a realistic date had both parties met those May deadlines. Mr. Wegner stated that he has been told that they (Lake Oswego) will extend our contract during .jr negotiations. Commissioner Morgan questioned Murray Smith and Associates Plan and their recommendations to the IWB and the City of Tigard were premised on two things 1) equal ownership, not a surplus water user and 2) sharing of future responsibilities as well as a buy in of past obligations. Are these the conditions right now that are not acceptable to the City of Lake Oswego? Mr. Wegner stated that there is concern on how this contract will be written so that politically it will not appear that they are giving away half of their water rights. Two reasons for this, one being that for their own constituents and secondly for the State Water Resource Commission which will not allow an entity to sell or give water rights away without losing their seniority. They are using the term that they will be committing their water rights to this neW facility. Commissioner Morgan stated that the parties to the IWB including the City of Tigard, that the Tigard Service Area will be an equal partner. Commissioner Haunsperger stated that the Study is being used as a guideline. Mr. Morgan questioned how anyone can assume that the capital improvements that are identified in that Study are part of the capital improvement plan that these agencies have accepted as a condition as identified in the IGA? Mr. Morgan questioned the status of the Capital Improvement Plan as specified in the Contract. Mr.- Wegner stated that there was two parts to this. Part of this plan is included in the Plan that outlines the supply program and two it is the existing five year plan that we -are-already involved in that was adopted by the Tigard Water District (EES) . In the Water Supply Plan it states that once a water source is identified, then we will develop a capital improvement program based upon those needs. Mr. Morgan then questioned whether the agencies have accepted this interpretation of the capital improvement program and whether this meets the- responsibilities of the Contract that expired October 30th? Mr. Wegner stated that in good faith he believes it does. Commissioner Haunsperger questioned whether they had made a request that , the capital improvement be updated prior to this time? Mr. Wegner . stated that this can not be update until it is determined where a long term water supply will be coming from. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 8 Commissioner Morgan stated the a capital improvement plan is no plan unless there is a program by which it can be implemented which includes methods of financing as well as precise identification of those projects that qualify as part of that plan. Mr. Morgan questioned whether the other agencies have accepted the information from the Meigs Report as well as from Murray Smith as being a complete capital improvement plan given these set of conditions, the recommended course of action in the Murray Smith Plan. Mr. Wegner stated that these are a base for starting, not to say that they are a complete set of plans. Mr. Morgan questioned whether they met the requirements of the Contract? Mr. Wegner stated that they do at this point, since a capital improvement plan cannot be developed a plan until a supply can be tied down. Mr. Morgan questioned why we don't just ask for an extension to the Contract that has already been extended? Commissioner Haunsperger stated that we need to extend the other contract. Mr. Wegner stated that in the interim we would be using this Plan plus the existing plan for that. A financial plan cannot be developed until we know what the dollar amounts will be. Ed Wegner stated that the City Managers from both entities are ready to meet next week and start a draft agreement. Commissioner Morgan questioned the interim supply with Tualatin Valley. Mr. Wegner stated that Mike Miller is meeting with the engineers from Tualatin Valley and Murray Smith to discuss points of entry to our system and capacity. Chair Froude stated that it was timely that this discussion was brought out. Ms. Froude stated that we had discussed where to go from here and there is still a need to continue on in the same mode as far as remaining a viable Board and have a important role in the community. She stated that we could discuss how often it is necessary to meet. Chair Froude asked if anyone on the Board felt there was any action needed on this or if this would be a discussion item for future agendas? Commissioner Haunsperger questioned whether there was a motion needed to extend the requirement for the capital improvement program. Commissioner Morgan stated that there wasa need for this, in his estimation this exhibited a perfect example of sloppy contract management. Commissioner Haunsperger questioned whether this had been brought up before the Intergovernmental Water Board? Commissioner Morgan stated that since the Board had not met in November this had not been brought up. Ed Wegner stated that as far as the City of Tigard and the . IWB are concerned the main emphasis is to lock in an interim water supply and a long term water supply. The Water Division at this time, is not proceeding with construction of a new reservoir site since.,there is no point in proceeding with a reservoir site until there is a water supply available. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 9 Commissioner Morgan questioned whether the parties to the Intergovernmental Agreement have met the conditions of the Contract? Mr. Morgan stated that if not, why don't the parties ask for an extension of the Contract? Mr. Wegner stated that most people have been considering the water supply plan as the capital improvement plan. Mr. Wegner stated that he will have a Resolution to the Tigard Water District Board members as well as the other parties to the Contract, next month at the `- December 12th meeting. Mr. Morgan then questioned in regards to item number 6 on the agenda, were there subjects that have not been addressed either from your representative on the IWB or from this Board? Commissioner Haunsperger stated that there are things that need to be resolved before we can proceed. Mr. Morgan made motion which related to the responsibilities of the IWB and an item that he wanted to bring up to the IWB. With these items still in flux and his concern being the capacity to deal with subjects on the agendas that relate to water supply, long term supply, interim supply and capital improvements as follows: be fully oriented as to what the duties and responsibilities are of the engineering firm or firms that are assisting the City of Tigard in the development of information pertinent to the long term water supply and the capital improvement program as well as the interim water supply. • Mr. Wegner stated that Murray Smith and Associates Contract calls for them to be the engineer of record for the next four years and are working on set fixed fees for certain projects as well as hourly rate on special projects. MSA is working on some of the recommendations outlined in the Water Supply Plan, well rights being changed, reviewing the Lake Oswego Plan for their capital improvement. Chair Froude stated with no further discussion, she asked Mr. Morgan to repeat the motion which was repeated as follows: Request the staff to provide the Intergovernmental Water Board members with information that is contained in the Contract with Murray Smith and Associates for future engineering services. This motion was seconded by John Haunsperger and a voice vote was taken and passed unanimously. Chair Froude then questioned the desires of the Board members in regards to item 6 on the agenda and whether this was an on going item that needs to be brought up again for further discussion? Commissioner Haunsperger stated that Mr. Wegner would be giving a report at the next meeting that will address some of these issues. Commissioner Morgan stated that he . would like to -see a six month report that end the present calendar year with the status of where we are with these issues. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 10 Mr. Wegner questioned what more in reports than are currently being provided (organizational, operational, financial) did the Board desire? Commissioner Haunsperger stated that what they would like to see is a 4 plan to commit, a short summary of where we have been and where we are headed. Chair Froude stated that she felt that the Board members should plan on continuing this discussion. 7. DIRECTOR'S REPORT Mr. Wegner distributed the Final Draft of the Water Supply Plan. In this Water Supply Plan on pages E-3 through E-5 (Executive Summary) with the exception of number 13, these are the same as in the draft of this plan. The first six months of the year is already outlined in how we achieved the goals 1-14. This will be a guideline for the next 3-5 years. The items in this summary stated begin participation or investigation, and item number 13 has already advanced beyond that point since on December 7, 1994 Tualatin Valley has invited us to a meeting to share what there findings they have found in water testing in the Willamette River area. Commissioner Haunsperger questioned the fact that Tualatin Valley had borrowed equipment from City of Portland and in this testing process they discovered they had a lot of pesticides in the river and in order to treat the water and make it potable, has anything changed since that time? Randy Volk stated that the meeting on December 7th. should shed some light on what was found in those testing. Chair Froude stated the importance of coming up with a name when referring to the water service area. Mr. Wegner stated that he uses the term Tigard Water Service Area when representing this area. Mr. Wegner stated that in Section 3 of the Water Supply Plan (3-5 to the end of Section 3) which talks about the annual estimated cost of water. This section shows various different scenarios and the costs involved in each scenario. This section gives a basis for each scenario. Included behind this Section is the Lake Oswego Plan. A portionof this Plan is Lake Osgo alone and another is Lake Oswego plus Tigard. The Lake Oswego City Council adopted the Lake Oswego plus Tigard Plan which would " inb'ludes Tigard as a partner. This begins with-Section S-1. Since adoption of this Water Supply Plan all agencies have been provided copies of this Plan, as well as two copies in the Tigard Library and one copy in the King City Library. Commissioner Morgan questioned whether there was an action required tonight on this? Mr. Wegner stated that he felt a consensus would be appropriate. The only change in the document is in Section 13 which was discussed earlier. Mr. Wegner also stated that as he has told the other two entities, he would provide a formal progress report as they are provided. TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 11 Commissioner Morgan made a motion as follows: Acceptance of the Murray Smith and Associates Water Supply Plan and the recommendation contained therein as a course of action to be pursued and supported by the Tigard Water District. This motion was seconded by Commissioner Haunsperger and a voice vote was taken and passed unanimously. Commissioner Morgan questioned as a Tigard Water Board Member and as an IWB member if the reporting system could identify in regards to courses of action that are recommended it would be helpful even if on a quarterly basis. Mr. Wegner stated that the system has already been updated. Commissioner Morgan then questioned whether the engineer is required to submit to Mr. Wegner progress reports? Mr. Wegner stated that the engineer is to provide on items that are specified by Contract in the lump sum progress reports as he begins work on these projects and on other projects authorized he will report on monthly. Mr. Wegner stated that anyone wanting to know the status of a project could contact either Mr. Wegner, Mr. Volk or Mr. Miller. Mr. Wegner stated that he would like to highlight a couple of items on the Departmental Review, which begins with the financial report. Included in this packets were the monthly financial statement, facts and figures which were supplied at the CIT meetings and additional copies are available if needed. Commissioner Haunsperger questioned how frequently the Cityscapes are mailed out. Mr. Wegner stated these are mailed out ten times per year to certain zip codes. Not all of the unincorporated area is included in these mailings. It was discussed that a target date of December 1 has been set to include a newsletter in the monthly billings. This newsletter will include a calendar of events and meeting schedules. Mr. Wegner stated that also included in this packet is a chart that Mike Miller completed summarizing the water consumption for the last three years. Also included are the September and October monthly reports. Commissioner Morgan questioned when we would- be giving attention to the . System Development charges and rates? Mr. Wegner stated that he had attended a water financial workshop and he felt- that we would need to have the water supply a little further along before having a consultant look at the studying fees, costs of service and SDC charges. He stated that it has been targeted to begin this process in approximately February or March. Mr. Wegner stated that also included in the packet was a letter that wap submitted by Wayne Lowry, which was also handed out at the last Special meeting of the TWD. This letter states that we are using the same City procedure and that we are investing the District's money also ($27,000) . TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 12 Commissioner Mortensen discussed the information that was-provided and the re-purchase agreement. Is that identified under "other authorized investments"? (third page) . Mr. Wegner stated that this was the case. 9. COMMISSIONER'S COMMENTS: Chair Froude asked if there were any further comments and Commissioner Haunsperger wanted to thank Mr. Nicoli for attending this meeting. Mr. Wegner stated that the staff is spending approximately 80-90% of time on water related issues. Chair Froude stated that the next meeting of the Tigard Water District Board would be December 12th. Visitor, Jack Polans questioned the reports from the mountains stating that could show a shortage in the summertime and he questioned if there were to be a shortage in the summer would we have enough water? Commissioner Haunsperger stated it was too early to tell. Mr. Wegner stated that Bull Run is already filled and over the dam. The reservoir filled 77 feet within a two day period and spilling five feet over the dam on November 1st and producing hydro power at the dam on Bull Run #1. Mike Miller stated that the Portland supply and the Bull Run system is entirely rain fall not snow pack that determines the levels. 10. ADJOURNMENT The meeting was adjourned at 9:15 p.m. kathy\twd\twd11-21.mtg TIGARD WATER DISTRICT BOARD MEETING - NOV. 21, 1994 PAGE 13 InterOffice Memo _ • To: Ed Wegner From: Michael Miler Date: November 30, 1994 Subject: Meeting with TVWD Yesterday, I met with Jesse Lowman of Tualatin Valley Water District (TVWD) along with Chris Uber and Hal Murray of Murray Smith&Associates(MSA)to discuss possible intertie locations and potential water supply availability from TVWD. We discussed three possible locations: • Baylor Street Reservoir Site • Bradley Corner(SW Hall Blvd. and SW Greenburg Road) • SW Cascade Avenue At the Baylor Street reservoir site we currently have two, one- million gallon steel . . reservoirs with a 12-inch transmission main. Because these reservoirs are located at the extreme north end of our service area they do not fluctuate with the system. Rather,these reservoirs stay full during the summer high demand period. TVWD does have a 12-inch water main available at SW Baylor Street and SW 68th Avenue which can be used to fill the reservoirs. If TVWD has excess capacity in their 498 foot zone (MSA will verify and examine the hydraulics involved in providing water to Baylor) we will connect to their 12-inch water main with a new 12-inch water main and install a new master meter and pressure reducing valve (PRV) station at the Baylor Street reservoir site. In addition we will have to A „ , _ activate-and utilize the-Hunziker Pump,.Station,in order totransfer,the,water,front the. . Baylor Street reservoirs to our main_operating zone. If the water is available, this connection will yield 2.0 million gallons of water per day(MGD)during the summer. The Bradley Corner intertie would be made with TVWD's 24-inch water main from the Washington County Supply Main that has a hydraulic grade line of 426 feet. Our existing • 16-inch transmission main has a hydraulic grade line of 644 feet... We currently utilize full line pressure to drive water to the 10 million gallon reservoir. Because of the pressure differences, and if water is available, we may need to install a pump station in order to boost the water pressure to equal the head pressure of the Portland supply. Since the Bradley Corner connection is also our connection with Portland, we will need the ability to import Bull Run water simultaneously, especially at times when TVWD cannot supply full volume. One of the improvements that will be necessary in the TVWD service area is that the 10- inch master meter for TVWD will need to be enlarged to 16-inches. By enlarging this meter, TVWD will eliminate a flow restriction in their transmission main and allow more water to be supplied to the Tigard Service Area. The amount of water available from Meeting with TVWD 11/30/94 Page 2 TVWD at this location is not, known at this time, we believe that 3.0 MGD maybe available,-and data will be provided by TVWD. One of the concerns is the effect,that this connection may have upon the City of Tualatin and their ability to supply their City from the Washington County Supply Main. The final connection location is at SW Cascade Avenue, where we already have a non metered intertie. This is an 8-inch intertie that may provide up to approximately 1.0 MGD from TVWD's 426 hydraulic grade line. Even though this would be connected to our 410 zone, and if the water is available, all we would need to do is install an 8-inch master meter, control valve(pressure sustaining valve) and vault. We would not reduce TVWD's line pressure. The Water Division has already begun preparing for the possible Baylor Street connection with TVWD. We have cut-in a fire hydrant on our existing 12-inch transmission main to allow us to flush the main in two directions. Also, we are having a local electrical contractor inspect and ensure that the Hunziker pump station is operational. This pumping facility has not been operated or exercised in the last 12 to 15 years. It is important to state that the fire hydrant installation and the inspection of the Hunziker pump station needed to be completed even if TVWD cannot supply water to the Baylor Street reservoir site. The ability to utilize this pumping facility is part of our summer supply plan, because as I had stated in the beginning of this memo, the Baylor Street reservoirs remain full due to the distance from the nearest connection and lack of use even though the rest of the 410 zone is low during the summer months. If all three connections are brought on line by next summer, TVWD maybe able to supply us-6.0 MGD. This is the amount of water that they have informally indicated is available and they will have to perform further analysis to verify the exact amount of surplus water that would be available to our service area. Cc: Kathy Kaatz,Randy yolk NOVEMBER 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of November Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $371,927.18 $2,142,289.50 $1,687,957.76 Meter Sales 25,585.00 145,395.00 235,076.77 Developer Fees 35,485.19 95,017.19 30,508.01 Other Income 8,813.00 49,088.54 50,989.58 Total Revenue $441,810.37 $2,431,790.23 $2,004,532.12 64% Expenditures: Personal Services $73,877.00 $308,883.00 $361,901.31 Material Services 122,215.63 760,862.29 881,600.95 Capital Outlay 22,320.62 102,848.32 128,014.78 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $218,413.25 $1,172,593.61 $1,671,517.04 31% SDC Fund: $37,814.00 $182,571.00 304,718.22 52% SDC Fund Balance: $1,263,285.76 * City accounting system is on a cash basis Meter Installations: 5/8"x 3/4" 1" I 1/2" 2" Total Durham 3 0 0 0 3 King City 0 0 0 0 0 Unincorporated Area 1 1 0 0 2 City of Tigard 12 0 0 3 15 Total for November 20 Work Accomplished: Durham • Water Division personnel exchanged five 1-inch meters for five 5/8"x 3/4" meters, because the builder incorrectly oversized the water meters. Water staff alsoresponded to a few requests to check for water leaks at the customer's service. King City • Water Division personnel responded to two requests to check for water leaks,or whether a water leak actually exists,and for low consumption. Unincorporated Area • Water Division personnel responded to thirteen requests to check on reported water meter and pressure problems. Water staff replaced one 5/8" x 3/4" water meter that was malfunctioning. • Water Division personnel, and two additional personnel from the Waste Water Department, installed 174 3/4-inch water services and one water sample station for the Bull Mountain Meadows 4 subdivision. This phase is the largest single family residential development ever recorded in Washington County and is located along SW Scholls Ferry Road. • Water Division personnel installed a 2-inch air release valve which replaced the existing 2-inch combination air and vacuum release valve at the Pressure Reducing Valve(PRV) station located at the future reservoir property on SW Menlor Lane. • Water Division personnel repaired a 6-inch cast iron water main on SW 150th Avenue, north of SW Hawk Ridge Road and south of SW Cabernet Street. One of the causes related to the water main failure was the installation of a private drainage culvert. It appears that the drainage culvert was installed more than five years ago. City of Tigard • Water Division personnel replaced three 3/4-inch pressure regulators that were malfunctioning. Also, Water staff responded to 16 calls to check on water leaks at the meter and checked reports of low water pressure. • Water Division personnel repaired six 3/4-inch water services and one 1-inch water service that were damaged by contractors working near the • Water Division personnel installed three 1-inch pressure regulators behind the existing water meters for,a small business park south of SW Durham Road. • Water Division personnel installed 23 3/4-inch water services and one water sampling station at Greensward Park No. 2. This is a single family residential development located on SW Greensward Lane,west of SW Hall Blvd. • Water Division personnel and two Waste Water employees installed a fire hydrant on the 12-inch transmission main from the Baylor Street reservoirs on SW 67 Avenue: The fire hydrant will allow the Water Division to flush the transmission main and prepare this part of the distribution system for the summer demand period. • Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 165,244 ccf Plus amount of water from storage during November and consumption not billed in October 84,530 ccf Total 100 cubic feet of water billed <214,385 ccf> Water loss from flushing new lines in subdivisions < 778 ccf> Net amount of water in storage < 9,358 ccf> Amount of water consumed but not yet billed < 15.680 ccf Total Water loss 9,573 ccf 3.82% Status Report: City staff has had a meeting with Tualatin Valley Water District (TVWD) to discuss possible locations for interties and the amount of water potentially available at these sites. The sites that have the best potential in supplying our service area with surplus water from TVWD are: + Baylor Street Reservoir Site • Bradley Corner(SW Hall Blvd. and SW Greenburg Road) • SW Cascade Avenue If all three connections are brought on line by next summer, TVWD has stated that they may be able to supply us 6.0 million gallons per day(MGD). TVWD will need to perform further analysis to verify the exact amount of surplus water that would be available to our service area. The City of Tigard hired Murray Smith and Associates (MSA) to examine the . ., configuration'of the pump'station at the Terminal Reservoir site to-determine if we-can 5 L= --- lower the pump bowels (where the impellers are located) in order to increase the pumping depth of the pump. From the preliminary field examination and from examining the construction details, it appears that we can, by removing two fittings - lower the pump bowels below the bottom of the reservoir. In other words we will be able to utilize 100% of the volume of the reservoir to transfer water to the summit of Bull Mountain. We have been only utilizing approximately 50% of the reservoir's capacity. We will do some field surveying on December 2, 1994, to determine if our first conclusions are correct. Complaint Summary: Operational Changes: Water Division personnel helped other Maintenance Services Division's with cleanup efforts during the heavy rains that occurred the last day of November. Water staff Y ..r helped with the removal of mud on SW Ventura Street, and helped in efforts to clean leaves and other debris from catch basins to allow drainage. - With a number of Water Division personnel absent, either hunting or sick, personnel from the Sewer and Storm Water crews have helped the Water Division install services within the Bull Mountain Meadows 4 subdivision and install a fire hydrant on SW 67th Avenue. 'Z1/4,/gy OCTOBER 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of October Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $389,485.69 $1,770,362.32 $1,407,312.00 Meter Sales 27,665.00 119,810.00 210,085.93 Developer Fees 29,854.82 59,559.00 23,990.85 Other Income 17,346.96 40,275.54 52,664.46 Total Revenue $464,352.47 $1,990,006.86 $1,694,053.24 52% Expenditures: Personal Services $55,231.00 $235,006.00 $302,396.22 Material Services 132,285.26 638,646.66 751,544.12 Capital Outlay 12,459.86 80,527.70 101,634.49 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $199,976.12 $954,180.36 $1,455,574.83 25% SDC Fund: $36,810.00 $144,757.00 N/A 37% * City accounting system is on a cash basis Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 3 0 0 0 3 King City 0 0 0 0 0 Unincorporated Area 5 2 0 0 7 City of Tigard 33 2 0 0 35 Total for October 45 Work Accomplished: Durham • Water Division personnel replaced one 3/4-inch pressure regulator that was malfunctioning and two 5/8"x 3/4"water meters that were stuck or the head was fogged. Water staff also responded to a few requests to check for water leaks at the customers service. King City • Water Division personnel responded to nine requests to check for water leaks,or whether a water leak actually exists, and for low consumption. Also, Water Division personnel replaced four 5/8" x 3/4" water meters that were malfunctioning or fogged. 9d SEPTEMBER 1994 WATER MONTHLY REPORT Revenues/Expenditures: Month of September Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $398,145.52 $1,380,876.63 $1,053,291.40 Meter Sales 21,505.00 92,145.00 156,835.93 Developer Fees 18,504.46 29,704.18 18,772.05 Other Income 5,559.04 22,928.58 43,519.60 Total Revenue $443,714.02 $1,525,654.39 $1,272,418.98 40% Expenditures: Personal Services $56,309.00 $179,775.00 $236,262.82 Material Services 258,057.27 506,361.40 471,637.88 Capital Outlay 13,811.40 68,067.84 70,826.10 Cap. Proj. Res. Fund 00.00 00.00 300,000.00 *Total Expends. $328,177.67 $754,204.24 $1,078,726.80 20% SDC Fund: $26,219.00 $107,947.00 N/A 27% * City accounting system is on a cash basis Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" Total Durham 4 0 0 0 4 King City 0 0 0 0 0 Unincorporated Area 10 1 0 0 11 City of Tigard 16 2 1 0 19 Total for September 34 Work Accomplished: Durham • Water Division personnel replaced three 3/4-inch pressure regulators that were malfunctioning. Water staff also responded to a few requests to check for water leaks at the customers service due to high consumption. King City • Water Division responded to a few requests to check routine pressure problems and determine if water leaks were on the customer's side of meter,on our side of the meter or whether a water leaks actually exists. • Unincorporated Area Ativr1.41, REGIONAL WATER SUPPLY PLAN Portland Metropolitan Area Progress on Regional Water Supply Plan - Phase 2 11/1/94 PARTICIPATING Public Information&Involvement Element WATER PROVIDERS • Completion of 84 stakeholder interviews with community leaders and interested parties and a documentation report. City of Beaverton • Completion of a regional public information and involvement plan. Canby Utilities Board • Completion of the contingent valuation survey&the public attitude Clackamas Water survey with reports. District • Development of a public involvement activities schedule by Barney City of Gladstone Clairmontont Water and Worth related to the schedule of major product milestones. District • Three public roundtables were held February 22-24 preceded by a Damascus Water newsletter. District • A workshop was held on July 13, 1994 preceded by a second project City of Fairview City of Gresham newsletter. City of Hillsboro, • Meetings and presentations for various advisory groups including Utilities Commission the Regional Water Services Leadership Group. City of Forest Grove • Formation of a Public Information and Involvement Subcommittee City of Lake Oswego City of Milwaukee of the region's water providers to advise the consultants on Mt.Scott Water strategy and implementation of specific activities. District • A slide show describing the project has been developed. Oak Lodge Water District City of Portland Demand Management Element Raleigh Water District • Water demand forecasts from Phase 1 were revised based upon new Rockwood Water City of Sandy population projections obtained from Metro and on additional City of Sherwood data collected from the participants. The figures are available South Fork Water for the region and the three counties in the metropolitan area for Board, (City of Oregon City average,peak season, and peak day. City of West Linn) • The development of a universe of conservation measures,the Tigard Water Dist. development of technology profiles and,the application of City of Troutdale qualitative and economic screening factors. City of Tualatin Tualatin Valley • Work has begun on the development of program selection criteria Water District and conservation program concepts which achieve different West Slope Water levels of conservation. District • The Columbia-Willamette Water Conservation Coalition has City of Wilsonville City of Wood Village reviewed and commented on these products. Metro • A Technical Memorandum on Reuse and Treated Effluent Potential has been prepared. Regional Water Supply Plan Project, 1120 S.W.5th#601,Portland,Oregon 97204-1926 (503)823-7528 Source Options Element • Interim Reports have been developed on the following items: Current capacities of regional supply systems and including any near term expansions and on system interconnections Bull Run Dam#3 Analysis(2 reports) Aquifer Storage and Recovery Siting Analysis (2 reports) Water Quality Water Rights Water Treatment and Intake Siting Water Availability. • The Environmental Task Force was formed and has met five times to assist the consultants and providers on the environmental issues and methodology to be used in evaluating the various supply options. The environmental field work and investigation has been completed and a draft report has been prepared which will be revised by January 1995. • Core drilling of the Dam#3 site at Log Creek was completed in December 1993. Regional Transmission and System Efficiencies Element • An interim report has been developed on the definition and analysis of existing infrastructure. • A report on assumptions for transmission analysis has been drafted. Resource Plan Integration Element • An computerized integration model for building water supply scenarios has been developed and will be ready for use in December. • Work has continued on developing policy objectives and evaluation criteria for use in the design and evaluation of.integrated water supply scenarios. In July Metro became one of the project Participants by signing the intergovernmental agreement under which the regional water supply plan project is being conducted. -LP' '� �4.f X34 E s c 's z xz § ,e i 34 . �� g _-• :- S� ! I PO x Ya'F S, �' 3'6 f b F'4�1'� ,Z.Z Ps .fi F � �.,y d p r s4'161(*‘::: ft est ® i s 1 x t. ?.. "4' Y� , a sg ycsSw , r e'�� �� F� ,� �' Sheet1 Chart 2 Daily Water Consumption 8.9 MGD 1992,Before Restrictions 9.13 MGD 1994 8�. 6 leMilli1991 d a i•1992 MINIM 1990 To 5 w --*-1%4 -41--Average 3 2 1 -. o�. r.. I . I T., r I r 1 i . , 1 = 3: / 1 .„-1 .1 It i S a ca Z months Page 1 1995 INTERG'l a as,.uilAENTAL WATER BOARD MEETING S..nr iiu,�ES AND OTHER WATER RELATED St nnwui,ES JANUARY 11 Intergovernmental Water Board 23 Tigard Water District rmnxuARY 8 Intergovernmental Water Board 27 Tigard Water District MARCH 8 Intergovernmental Water Board 27 Tigard Water District APRIL 12 Intergovernmental Water Board 24 Tigard Water District MAY 10 Intergovernmental Water Board 22 Tigard Water District JUNE 14 Intergovernmental Water Board 26 Tigard Water District JULY 12 Intergovernmental Water Board 24 Tigard Water District AUGUST 9 Intergovernmental Water Board 28 Tigard Water District ..1sr iA..r rac 13 Intergovernmental Water Board 25 Tigard Water District OCTOBER 11 Intergovernmental Water Board • 23 Tigard Water District NOVEMBER 8 Intergovernmental Water Board 27 Tigard Water District DECEMBER 13 Intergovernmental Water Board 18 Tigard Water District OTHER RELATED Tigard City Council - 2nd, 3rd & 4th hAAJJAIIGS OF Tuesdays - City Hall @ 6:30 p.m. I�� r.�tAST Planning Commission - 1st & 3rd Mondays Tigard City Hall @ 7:00 p.m. Durham City Council - 4th Tuesday at Tualatin/Durham Senior Center at 7:30 p.m. King City City Council - 1st & 3rd Wednesdays @ King City City Hall 2:00 p.m. VISITORS PLEASE REGISTER Date: /2 - /2 Meeting: riob Oa fo' /71r-67. Name (please print) Do you wish to speak? (yes or no) 1 13(441/4fc -Krh(r ler(1 � � y 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.