05/28/2003 - Minutes TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
Wednesday, May 28, 2003
Members Present George Rhine, Beverly Froude, and Norm Penner
Staff Present: Dennis Koellermeier and Twila Willson
Visitors Present: Janet Zeider, Marc Delphine, and Charlie Stalzer
1. Call to Order
Commissioner George Rhine called the meeting to order at 7:04 p.m.
2. Roll Call and Introductions
Commissioner Rhine called roll and all members were present. He introduced Janet
Zeider, who was a write-in candidate for a seat on the Tigard Water District Board of
Commissioners, and Marc Delphine who ran for position #4 on the TWD. Charlie
Stalzer, chair of the Budget Committee was also in attendance.
3. Approval of Minutes—April 28, 2003
Commissioner Norm Penner motioned to approve the minutes of the April 28, 2003,
meeting and Commissioner Beverly Froude seconded the motion. The vote to accept
the minutes was unanimous.
4. Visitor's Comments
Marc Delphine introduced himself and stated he was present at the meeting to get to
know the board members better and was eager to hear input or feedback.
5. Election Update
A handout of the unofficial election results was distributed. The election division will
send letters in about two weeks (after June 9th) to the write-in candidates, who must
either accept or reject the nomination before the results become official.
Tigard Water District Minutes - 1 - May 28,2003
6. Water Supply Update- Dennis Koellermeier
Water demands have increased with the warmer weather. Mr. Koellermeier briefly
explained that the Tigard Water Service Area, which includes the Tigard Water District
(TWD), Cities of Durham, King City, and Tigard, operates under the Intergovernmental
Water Board (IWB). The water sources for those communities (of approximately 47,000
people) includes a wholesale contract with the City of Portland, a purchase agreement
with the (JWC) Joint Water Commission (which is a consortium of Hillsboro, Forest
Grove, Beaverton and Tualatin Valley Water District), two groundwater wells, and one
ASR well (aquifer storage and recovery). The Tigard Water Service Area's only real
water source is about 1 mgd from the two wells and all other water is purchased from
other sources, which puts us at the mercy of their pricing markets. During the winter
months the water demands are 4-5 mgd and summer months about 10 mgd with peak
days at about 13 mgd.
The current agreement with the City of Portland is a minimum purchase contract which
means our purchase must be at least as much water as was purchased the previous
calendar year. If the purchase amount drops below that amount, we must still pay for
the same amount of water (rolling average). We are trying to decrease purchases from
Portland.
Our current purchases are approximately 4 mgd from the JWC through the Beaverton
intertie and 1.5 mgd from the City of Portland.
The current status of the Portland reservoirs and JWC reservoirs is that they are full.
Our ASR well injections began in February 2003 at a rate of 775 per minute and now
total 145 mg of water stored in the ASR well. When water demands go up in June or
July, the injection will stop and we will start using the water.
We, along with the other wholesale contractors, are currently negotiating the wholesale
contract with the City of Portland. The restructuring contract process started 2-3 weeks
ago and is anticipated to be about a six month process.
Negotiations are also in process with the JWC seeking membership with that consortium
and current indications are that we will be successful.
The water source from Portland is not filtered, however JWC water is filtered and will
soon be fluoridated as well.
We are also reopening discussions with Lake Oswego. Presently we have an
emergency agreement with them, but have not taped that source for several years. Staff
is discussing whether to purchase surplus water from them.
Water Rate Purchase Predictions — Portland earlier stated they would be increasing
rates 24% (from current $.91 fee to $1.15), but after their methodology was challenged
they revised the rate to 17% ($1.09). JWC rates will increase from $.66 to $.70 per
hundred gallons.
Water Supply Plan — Staff pre-plans decisions for use during the heavy usage summer
months and the published plan will be presented to the IWB on June 11.
Tigard Water District Minutes -2- May 28,2003
There was a brief discussion about Tigard's water sources and previous purchasing
patterns. Commissioner Froude suggested holding a public work session to further
discuss the history of Tigard's water needs.
7. Non-Agenda Items
Commissioner Rhine presented the possibility of appointing the two newly elected board
members to the current vacant seats.
Commissioner Penner made the motion to appoint Janet Zeider and Marc Delphine to
the unexpired terms of Positions #1 and #2 and Commissioner Froude seconded the
motion. The vote to accept the motion was unanimous pending investigation of the
legalities.
8. Set next meeting date
The next scheduled meeting date is June 23, 2003, 7:00 pm., and topics will include the
adoption of the budget and a discussion of TWD history.
9. Adjournment
Commissioner Penner moved to adjourn the TWD meeting, Commissioner Froude
seconded the motion, and the vote to adjourn was unanimous.
Tigard Water District Minutes -3 - May 28,2003