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04/25/2005 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, April 25, 2005 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Approval of Minutes— March 28, 2005 4. Visitor's Comments 5. Budget Process FY '05/06 • Select Budget Officer • Appoint Budget Committee • Present Budget Calendar • Discuss Proposed Budget 6. Review of Long-Term Water Supply - Dennis Koellermeier 7. Non-Agenda Items 8. Set next meeting — May 23, 2005, Tigard Water Auditorium • 6:30 p.m. Budget Committee Meeting • 7:00 p.m. Tigard Water District Board (Regular Meeting) 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1)(d),(e), &(h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area Monday, March 28, 2005 7:00 p.m. Members Present: George Rhine, Beverly Froude, and Janet Zeider Members Absent: Marc Delphine and Norm Penner (excused) Staff Present: Dennis Koellermeier, Michelle Wareing, Tom lmdieke, and Twila Willson Visitors: None '1. Call to Order Commissioner George Rhine called the meeting to order at 7:03 p.m. 2. Roll Call and Introductions Commissioner Norm Penner was out of town and Commissioner Marc Delphine asked to be excused because of a previous commitment. 3. Approval of Minutes— February 28, 2005 Commissioner Beverly Froude motioned to approve the minutes, Commissioner Janet Zeider seconded the motion and the vote was unanimous to approve the minutes as presented for the February 28, 2005, meeting. 4. Visitor's Comments - None 5. Budget Calendar-Tom Imdieke Tom Imdieke introduced Michelle Wareing to the board members. She will be working with the TWD during the budget process. Mr. Imdieke's interim assignment as the Finance Department Manager will require him to work with the city's budget process over the same period of time.. Mr. lmdieke provided notification of the budget calendar and prepared a proposed budget for review by the board. 6. Initial Input for FY '05-06 Budget—Tom Imdieke Mr. lmdieke used the same direction that was given last year to create the proposed budget, allowing the opportunity to access all funds during the fiscal year without having to go through major budget amendments. Commissioner Froude questioned how the budget would be impacted as the Bull Mountain area was annexed. Mr. lmdieke responded that there would be a potential base decrease, but consumption in other areas will outpace that amount. April 25, 2005, is the next meeting in the budget process when the board will select a budget officer, appoint the budget committee members and discuss the proposed budget further. Appointed budget committee members will need to attend the May 23 meeting to review the proposed budget and make recommendations. 7. Long-Term Water Supply Update— Dennis Koellermeier Drought- Mr. Koellermeier reported that it was too early to tell if there would be drought problems. Drought planning begins in April and 90-day forecasts are used to base that information. Currently, reservoirs are full. Bull Run is rain dependent, not snow dependent. Spring rain is what is needed. Power at Bonneville and Columbia system does not impact our water supply. Mr. Koellermeier has secured 114% of our water needs, however it is too early to see how that will affect Tigard financially. Staff will keep board updated as time goes on. Currently there is an adequate water supply. Bend area is snow based for their water needs. Hagg Lake will not be full this time of year since space is needed to avoid flooding of the Tualatin River when the snow melts. Lake Oswego negotiations have been reopened. Tigard will take water from them this year and will use as much as possible while still meeting minimum purchase agreement with Portland. Lake Oswego negotiations will require amending the old contract. JWC -A decision will need to be made about the Hagg Lake dam raise project very soon. Tigard continues meeting with the Willamette River Coalition as water rights are affected. There has been a major push to clean the water. Portland Contract-Wholesalers have taken issue with Mayor Potter's approach to the reservoir/filter/treatment plant issue. They felt he ignored his largest customers, the wholesale group. Improvement will run $60m for the cheapest project and $190m for the most expensive. Currently it is hard to project our rates as we are still unsure if we will be under contract with Portland, so it may or may not affect us. There are still too many variables. There will be rate increases and we will pay our share. Water Rate Increase—Tigard is in the last of the 3-year schedule for water rate increases. Staff is in the process of studying whether another rate increase will be required. Water revenue bond sales will be needed in the future. Staff is working with the Finance Dept. on a multi-year plan for increases at approximately 7% per year. Future capital drives Tigard's needs. Tigard is now building a base so we won't need to go into as much debt later. Quarterly Water Supply Update- On April 12, 2005, staff will make a presentation (approximately 50 minutes) to the City Council and Intergovernmental Water Board which will be televised to the public. TWD members are invited to attend. This will put into effect a major education process beginning with the history of water issues. Press releases will be following too and include printed information every week throughout the summer. 8. Non-Agenda Items A future agenda item will include discussing the use of Water District property at the Canterbury site for possible development of a park (1.5 acres approx.). Staff is looking into water needs at the site, but is hopeful to have that information soon to present to the board. The board suggested looking at all the properties for possible park use. Mr. Koellermeier said the Clute property was also being looked at for a possible park. Twila Willson presented an updated election report. Incumbent, George Rhine is seeking position #1 and Charles Radley is seeking position #2. The election is May 17. 9. Set next meeting —April 25, 2005 at 7:00 p.m., Tigard Water Auditorium 10. Adjournment Commissioner Zeider motioned to adjourn, Commissioner Froude seconded the motion, and the vote was unanimous. The meeting adjourned at 7:43 p.m.