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03/28/2005 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, March 28, 2005 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Approval of Minutes— February 28, 2005 4. Visitor's Comments 5. Budget Calendar—Tom Imdieke 6. Initial Input for FY '05-06 Budget—Tom Imdieke 7. Long-Term Water Supply Update - Dennis Koellermeier 8. Non-Agenda Items 9. Set next meeting —April 25, 2005 at 7:00 p.m., Tigard Water Auditorium 10. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area Monday, February 28, 2005 7:00 p.m. Members Present: George Rhine, Beverly Froude, Marc Delphine and Janet Zeider Members Absent: Norm Penner (excused) Staff Present: Brian Rager and Twila Willson Visitors: None 1. Call to Order Commissioner George Rhine called the meeting to order at 7:03 p.m. 2. Roll Call and Introductions Twila Willson reported on receiving a message from Commissioner Norm Penner who indicated he would not be running for Commissioner again. Commissioner George Rhine indicated he would seek re-election. The board members stated they would speak with others to encourage interested citizens to run. 3. Approval of Minutes —July 26, 2004 and January 24, 2005 Commissioner Janet Zeider motioned to approve the July 26, 2004, minutes and Commissioner Beverly Froude seconded the motion. Commissioner Marc Delphine motioned to approve the January 24, 2005 minutes and Commissioner Zeider seconded the motion. The board voted unanimously to approve both sets of minutes. 4. Visitor's Comments - None 5. Discussion of Annexation Opportunity • 12415 SW Beef Bend Road • Parcel immediately to the North • TWD parcel known as Tax Lot 300 (410-Zone Reservoir#4 & Well #4 site) • The board continued their discussion of the annexation of said property and direction was given that they did not wish to proceed at this time. 6. Non-Agenda Items Commissioner Penner will be unable to attend the upcoming IWB meeting and Commissioner Zeider indicated she would attend. Brian Rager gave a brief update on the reservoir project at Ryder School. He reported that the staff presentation recommended abandoning the school site as a reservoir location. Changes the school district made for the school site would make it difficult to construct the reservoir in a limited space. Other factors which led to this recommendation: • Traffic control and staging issues would be difficult • Dramatically increased construction costs • Access road not available • Crane work would be needed Council has authorized negotiations with another property owner in that vicinity. Some negotiations would continue with the school district to install pipes through the school site to connect with the reservoir site. Tigard is looking to purchase a reservoir site which also has potential for a small neighborhood park. Negotiations with the property owner will begin on Thursday. Commissioner Froude asked for information on the potential water shortage caused by dry weather conditions. Mr. Rager indicated that nothing official from has been received from Portland yet. Water levels are down from what they usually are at. The board expressed the importance of keeping up on water information and if a problem is expected, it is vital to educate the public and talk about it early in the season. Official notification from water suppliers should come first, however. 7. Set next meeting — March 28, 2005 at 7:00 p.m., Tigard Water Auditorium (Begin Budget Process) 8. Adjournment The meeting adjourned at 7:32 p.m. Tigard Water District Budget Calendar FY 2005-06 April 4, 2005 Submit Newspaper Ads to Community Newspapers For publication on April 14 and May 5 April 14, 2005 First Newspaper Advertisement Public Hearing and Budget Committee Meeting April 25, 2005 Board Meeting Select Budget Officer Appoint Budget Committee Present Budget Calendar Discuss Proposed Budget May 23, 2005 Budget Committee Meeting- Approve Budget Receive Budget Message and Proposed Budget Budget Discussion Public Hearing and Discussion Approve Budget May 31, 2005 Submit Public Hearing Notice & Summary of Approved Budget to Community Newspapers For publication on June 9 June 9, 2005 Newspaper Advertisement Public Hearing Notice & Summary of Approved Budget June 27, 2005 Board Adopts Budget and Makes Appropriations Tigard Water District' Proposed Budget Fiscal Year 2005-2006 Actual Actual Actual Adopted Account# Est Actual Proposed Approved Adopted FY 2001/02 FY 2002/03 FY 2003/04 FY 2004-05 Resources FY 2004-05 FY 2005-06 FY 2005-06 FY 2005-06 Revenues $9,905 $13,125 $13,091 $13,100 One Percent Water Sales $13,310 $13,575 1,948 1,609 1,179 1,100 Interest Earnings 1,300 1,400 0 0 0 0 Recovered Expenditures 0 0 $11,853 $14,734 $14,270 $14,200 Total Revenues $14,610 $14,975 $0 $0 54,184 57,794 87,851 77,217 Beginning Balance 79,217 90,963 $66,037 $72,528 $82,121 $91,417 Total Resources $93,827 $105,938 $0 $0 Expenditures $0 $0 $0 $0 Total Personal Services $0 $0 $0 $0 Materials and Services $270 $780 $0 $20,000 Attorney $0 $20,000 0 0 0 10,000 Consultant Services 0 10,000 0 0 0 0 Financial Reveiw 0 0 3,658 0 0 0 Engineering Services 0 0 2,573 494 1,304 2,500 Meeting/Staff Support 1,354 1,500 6,501 1,274 1,304 32,500 601000 Professional/Contractual Svcs 1,354 31,500 0 0 0 1,152 0 0 Election Costs 0 0 3 0 0 53,597 Misc 0 69,028 3 1,152 0 53,597 613000 Special Department Expense 0 69,028 0 0 30 0 42 200 620000 Office Supplies&Expenses 0 200 228 777 100 1,500 Meeting Notice 0 1,500 2,000 Public Relations 0 2,000 228 777 100 3,500 621000 Advertising&Publicity 0 3,500 0 0 120 120 120 120 Special District Assoc Dues 120 120 120 120 120 120 623000 Dues&Subscriptions 120 120 0 0 91 54 38 200 624000 TraveUFood&Lodging 0 200 0 0 0 0 625000 SDAO Annual Conference 0 0 1,270 1,300 1,300 1,300 632000 Insurance 1.390 1.390 $8,243 $4,677 $2,904 $91,417 Total Materials and Services $2,864 $105,938 $0 $0 0 0 0 0 Total Capital Outlay 0 0 $8,243 $4,677 $2,904 $91,417 Total Expenditures $2,864 $105,938 $0 $0 0 0 0 0 Contingency 0 0 $8,243 $4,677 $2,904 $91,417 Total Appropriations $2,864 $105,938 $0 $0 57,794 67,851 79,217 0 Ending Fund Balance 90.963 0 0 0 Total Appropriations and Ending $66,037 $72,528 $82,121 $91,417 Fund Balance $93,827 $105,938 $0 $0 4/25/2005 4 02 PM "CRW will remain the water provider for any of its area annexed by Happy Valley. Happy Valley does intend to annex the(Oregon 212)industrial corridor if the(property)owners can be persuaded to petition for annexation,"Grant said in an e-mail interview. "Right now the city is focused on annexing to the west more than the south." "Happy Valley has repeatedly expressed to CRW in writing that the city . . .does not intend to withdraw any areas annexed from any special district providers," Grant said. "CRW board members apparently are unwilling to accept. . . these assurances." Redrawing the map Clackamas River Water officials want more than promises. Two years ago,the district took a radical step and asked the Rockwood People's Utility District to annex its service area. Cities can't take over public utilities. Clackamas County commissioners opposed the plan,which could have resulted in piping Clackamas River water to the Gresham area. Instead,the county offered to help the district form a water authority,a beefed-up version of a water district that would provide the protection Clackamas River Water sought. That effort unraveled in June when the Metro Boundary Appeals Commission rejected the plan,in part, because the proposed water authority's territory included a small area that Oregon City eventually will serve. Clackamas River Water appealed the decision to the state Land Use Board of Appeals. "The issues that are raised here are crucial"to forming a water authority,said Clark Balfour, Clackamas River Water's attorney. "If we went back and started over we'd still face the same issues, so it's better to get them resolved now." The problems might have been avoided if Clackamas River Water hadn't been in a hurry,said Oregon City City Manager Larry Patterson."A lot of those questions could have been answered if we could have had a little more time." Steve Mayes:503-294-5916; stevemayes@news.oregonian.com ©2006 The Oregonian Water district in a struggle to protect its home turf Clackamas River-Officials await a land-use ruling as they worry about annexation by adjacent cities Thursday,August 17,2006 STEVE MAYES The Oregonian These days, Clackamas River Water officials spend a lot of time pondering how they can fend off unwanted advances. They are awaiting a state Land Use Board of Appeals ruling on the district's proposal to form a water authority,which would shield it from annexation and preserve its boundaries. But no decision is expected until spring. The district,which serves much of unincorporated north Clackamas County, sees potential threats from Happy Valley and Oregon City. Over time, the cities can--and will --annex large tracts of the water district's territory, draining away revenue and putting financial pressure on the district and its remaining customers,said Gary Kerr, Clackamas water's general manager. The district is considering its options,including forming a public utility district. The cities, however, maintain that the district's fears are overblown. Others wonder about the district's timing. "What's the rush? No one's made any overtures to take over their territory,"said Janelle Sisson,who lives on the Clackamas River and is one of the few people who regularly attend the water district's board meetings. Simple, Kerr said. "We're vulnerable,and the board is not liking feeling vulnerable,"Kerr said. "Happy Valley is breathing down our neck." A district divided The Clackamas River splits Clackamas River Water's turf. Clackamas River Water was created when two districts--one on each side of the river--merged in 1995. About one-third of the district's 13,200 residential customers live south of the river.The district has no pipeline to supply its south-end customers and buys their water from a plant operated by Oregon City and West Linn. As Oregon City grows and annexes property, it will take away some of Clackamas River Water's customers. But the city's"not growing fast enough to cause us a problem,"Kerr said. The bigger threat comes from Happy Valley or Damascus. Either city could annex the industrial and commercial customers who are the water district's bread and butter. Businesses, mainly those on the Oregon 212 corridor east of Interstate 205, represent about 40 percent of the water district's revenue. The industrial area is one"we can't afford to lose,"Kerr said. Happy Valley Mayor Gene Grant said the water district shouldn't fret about the city's expansion plans.