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10/23/2000 - Packet rrwrr► TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, October 23, 2000 7:00 p.m. 1. Call to Order 2. Roll Call 3. Approval of Minutes—September 25, 2000 4. Visitor's Comments 5. Intergovernmental Water Board Update 6. Utility Manager's Report 7. Newsletter Survey Responses 8. Non-Agenda Items 9. Set next meeting date 10. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660 (1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING September 25, 2000 Members Present: Beverly Froude, David Strauss, George Rhine, and Gretchen Buehner Staff Present Mike Miller Visitors Present None 1. Call to Order Commissioner David Strauss called the regular meeting of the Tigard Water District Board of Commissioners to order at 7:00 p.m. 2. Roll Call and Introductions All present except one excused absence. Norman Penner was absent 3. Approval of Minutes Commissioner George Rhine motioned to approve the minutes of the August 21, 2000, meeting. Commissioner Beverly Froude seconded the motion. The vote was unanimously carried for approval of the minutes. 4. Visitor's Comments- None 5. Vacation of Easement— Eagle's View Mr. Mike Miller explained the location of the BaggenstosNenture Property, north of Beef Bend Road and across from Woodhue. Currently the TWD is the holder of an easement for a 12" water line that runs on the westerly end of the former Baggenstos property. The line was installed in the late 1980's by a developer. It was placed in that location so it would not interfere with the farming operations. Venture Properties has purchased that property and they are putting in a lot of fill. The water line would be extremely deep and we would not have access to the pressure reducing station. The new owners have used their own funds to relocate the water line, install a 16" water line, remove the old existing water line, and reconnect everything. We agreed to vacate once everything was up and operational. The new easement will be created when they record the plat. The Board reviewed the Resolution to extinguish the water line easement for that property. Mr. Miller explained that the Board could act on the Resolution and it would be required that one of the board members would need to sign the Quick Claim Deed that requires notarizing. He would make arrangements for a notary. TWD Meeting Minutes - 1 - September 25,2000 Commissioner Gretchen Buehner motioned to approve Resolution 2000-02. Commissioner Rhine seconded the motion. The board unanimously voted to approve the Resolution. 6. Intergovernmental Water Board Update Mike Miller reported in Commissioner Norm Penner's absence about the IWB meeting. Paul Matthews (IUG) gave a presentation on the issues relating to the new proposed Portland contract. The City of Portland came out with a new"straw-man" contract the end of July. They did not provide any real cost allocation information for pricing. Mr. Matthews' review made suggestions about new pricing; getting rid of some of the penalties such as the peaking charges and going to more of a cost of service based utility function instead of their present contract for pricing. Mr. Miller attended another meeting last Thursday night with the TVWD where IUG made a similar presentation, but went into more detail on the costing strategy. They came up with a counter proposal for the City of Portland. He was not at liberty to comment further on it because it was in an executive session that this information was discussed. Commissioner Buehner also attended the IWB meeting and commented that she got the impression that Portland would not allow any of their Wholesale Customers to own anything. She left the meeting feeling we were not in a very good bargaining position and would be fighting a losing battle. Mr. Miller said it would be interesting to see how Portland reacts to the costing proposals that are included in the counter to what they suggested. Tigard, Tualatin, Tualatin Valley, Rockwood, Gresham, and West Slope make up 90% of Portland's wholesale sales. This definitely gives us some leverage. Commissioner Rhine asked what would happen to Portland if they were to lose most of its Wholesale Customers. Mr. Miller said that basically the Wholesalers represent between $600,000,000 to $800,000,000 over the next 25 years to Portland. Commissioner Buehner thought that amounted to about a third of their revenue that came from the Wholesale Customer sales. Commissioner Rhine asked what the average daily consumption of water was in Tigard. Mr. Miller said it was about 6 mgd. Portland can produce 220 mgd maximum. Mr. Miller continued his report about the JWC. They are just completing their facilities and cost allocation study, which has Tigard included in it. Right now the JWC has agreed to sell 1.5 mgd to Tigard. They directed staff to pursue looking at long term contracts with Tigard. They are agreeable to a buy-back clause. They have also directed staff to look for a new water source. Mr. Miller indicated negotiations with the JWC and South Fork are picking up speed. He thinks there will be progress with the negotiations in order to compare before contracts need to be signed. TWD Meeting Minutes -2- September 25,2000 Commissioner Buehner asked Mr. Miller what the ETA would be to connect piping with South Fork. He estimated it would take about two years. A new river crossing is needed and piping improvements in Lake Oswego. South Fork is going ahead with a Memorandum of Understanding. It appears that everyone will sign that Memorandum. Councilman Paul Hunt will be presenting it to the Tigard City Council on October 10. There was a brief discussion about candidates running for Council that are involved in Citizens for Safe Water and how their issues might effect Council decisions should they be elected. 7. Utility Manager's Report Mr. Miller stated that there have been a lot of calls about colored water. Bull Run water is being used. Portland was having trouble with the turbidity. 8. Non-Agenda Items Commissioner Strauss reported receiving 72 responses from the newsletter survey. Approximately 2,000 newsletters were distributed so TWD had received between 3-4% response. Mr. Miller informed the board that another 1,500 would also be distributed to the mobile home courts. Commissioner Strauss was pleased to report that 16 of those responses also indicated a desire to help participate on an advisory panel or at neighborhood meetings. The survey results are being compiled in a matrix and will be further discussion at the next meeting. As a point of interest one of the comments received said he had been on the water system here for seven years and he knew nothing about it until he received the newsletter. Another comment felt he was well informed until he received the newsletter and discovered he was not informed. Of the responses received thus far: 37 people informed 29 not informed 6 unsure It is the opinion that if 16 people are interested in participating, then we need to act right now. At the next meeting Commissioner Strauss wants to discuss what can be done to get those people together and let them start to work without any preconceived opinions. Let them decided what should be done to study it further. Commissioner Froude said the board should follow-up with a newsletter to further inform the people of the water situation. Several other comments from the survey were presented. All of the commissioners were pleased with the results that they were receiving from the newsletter survey. This topic will be discussed further at the next meeting. TWD Meeting M inutes -3 - September 25,2000 9. Set Next Meeting Date October 23, 2000, will be the next regularly scheduled meeting of the TWD. 10. Adjournment Commissioner Rhine motioned to adjourn the meeting. Commissioner Buehner seconded the motion. The Tigard Water District Board of Commissioners unanimously voted approval to the adjournment of the meeting at 7:45 p.m. TWD Meeting Minutes -4- September 25,2000