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08/28/2006 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the UnincorporatedArra AGENDA Monday, August 28, 2006 7:00 p.m. 1. Call to Order, Roll Call and Introductions 2. Approval of Minutes —July 24, 2006 3. Consider Amendments to the March 20, 2006 Minutes 4. Visitor Comments 5. Water Supply Update and Other Information — Dennis Koellermeier 6. IWB Update — George Rhine/Janet Zeider 7. Non-Agenda Items 8. Set next meeting date — September 28, 2006 at 7:00 p.m., Water Auditorium 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660 (2)(d),(e), (h)to discuss labor relations,real properly transactions,and current and pending litigation issues.If an Executive Session is called to order,the appropriate ORS citation will be announced identing the applicable statute.All discussions within this session are confidential;therefore nothing from this session may be disclosed by those present. Representatives of the news media are allowed to attend this Session,as provided by ORS 192.660(4),but must not disclose any in,formation discussed.No Executive Session may be held for the purpose of taking any final action or making any final decision.Executive Sessions are closed to the public. TIGARD WATER DISTRICT BOARD of COMMISSIONERS Serving the Unincorporated Area Monday,July 24,2006 7:00 p.m. Members Present: George Rhine,Janet Zeider, Beverly Fronde, Marc Delphine, Charles Radley (arrived at 7:13 p.m.) Staff Present: Brian Rager,John Goodrich,Twila Willson Visitors: Kinton Fowler,Patti Fowler,Kevin Bowerle,Ken Henschel, Barbara Sherman,Lisa Hamilton-Treick 1. Call to Order, Roll Call and Introductions Commissioner George Rhine called the meeting to order at 7:00 p.m. and staff called roll. Commissioner Charles Radley was not present at the roll call. 3. Visitor Comments Kinton Fowler- 16170 SW Hazeltine Lane.Tigard 97224.unincorporated area of Bull Mountain As a representative of the Bull Mountain Residents for Incorporation,Mr. Fowler requested the TWD support approval of Agenda Item#4,Amendment to the Intergovernmental Agreement(IGA)with Washington County,which was necessary for the incorporation process to proceed. Kevin Bowerle . 13965 Florentine Ave..Tigard 97223.unincorporated area of Bull Mountain Mr.Bowerle agreed with Mr. Fowler's statement and requested the board support the amendment. 2. Approval of Minutes—June 26, 2006 Commissioner Beverly Froude stated that the request for the June 20th Council Meeting minutes had not been completed because those minutes had not been approved. Commissioner Froude motioned to approve the minutes, Commissioner Janet Zeider seconded the motion, and the vote to approve was unanimous. 4. Request from Washington County to Amend Intergovernmental Agreement(IGA) The board received a copy of the amendment agreement for review. Commissioner Rhine sent a copy to attorney, Clark Balfour, for review and he recommended approving the amendment. There was discussion among the board members about the amendment and they concluded that all the possible things that could happen were referred to and contained in the amendment provisions to the agreement. Commissioner Marc Delphine motioned to approve amending the TWD portion of the Tigard Urban Service Area Agreement, Commissioner Zeider seconded the motion,and the board voted unanimously to approve the amended agreement. Commissioner George Rhine,as Chair,signed two copies of the agreement. 5. Update on Bylaws and Bylaw Modifications The board decided to postpone further review of updates to the bylaws until after the results of the November election were received. The election results for incorporation could possibly change the nature of the TWD board;the board did not want to incur the expense until the outcome was known. Commissioner Froude suggested they review the bylaws and adhere to them. Commissioner Delphine requested a copy of the bylaws and Commissioner Rhine said he would send a copy to him at his new email address. Commissioner Rhine postponed the election of officers until later in the agenda. 7. Water Supply Update—Brian Rager/John Goodrich Brian Rager complimented John Goodrich's staff for their preparation for the heat wave by ramping up water supplies so Tigard was ready for whatever was to come. The peak came on Sunday at 13.4mgd, which was lower than in past years. The conservation program may be accredited by making people are more aware of water usage. (Commissioner Charles Radley arrived at 7:13) There was a short discussion about the studies made for energy efficient appliances. Mr.Rager commented that in the past Tigard has had rebate programs for energy efficient washing machines. John Goodrich said most energy efficient appliances provide a 10-15% savings according to manufacturer's information. Tigard currently has a landscape rebate program. Mr.Rager said it was good to have ASR#2 up and running. ASR#2 has a capacity of pumping up to 2.5mgd,but due to staff preparation it was not necessary to pump at that high rate. Future plans for additional ASR wells are being explored in the same vicinity. A test well would be drilled first,the hydro geologist would run tests on the aquifer's performance and,if the results are good, the well would be expanded to a larger production well. Commissioner Rhine requested a map of the Tigard Water service area be provided to the board for reference. Mr.Rager explained the map's boundaries of the water service area, the incorporated city areas, proposed property annexation areas and the proposed Bull Mountain City areas. The map clearly indicated the areas that would remain in the unincorporated area. Mr.Rager distributed the smaller maps to board members and Lisa Hamilton-Treick. He was short one map,but would provide that to Commissioner Froude. 8. IWB Update—Beverly Froude/Janet Zeider Commissioner Froude said that Mr.Rager covered most of the IWB information;she also stated the IWB had a meeting on the issue of the Menlor reservoir site. TWD did not vote. Lake Oswego—Mr.Rager reported the analysis study continues with an approximate completion in October. There are ongoing efforts to complete studies so similar comparisons and decisions could be made on how to proceed. 9. Non-Agenda Items Commissioner Charles Radley asked about the housing density issues in providing water to the undeveloped areas 63 and 64. He wanted to know if it was a cost issue or technical issue,if bringing in Willamette Water to the system would change the issue,and what long-term plans were being made. Mr. Rager said staff would report next month on the water issues that were presented at the special meeting tomorrow night. Twila Willson reported on the request for review of the March 20,2006,minutes. She will provide, verbatim, the portion of the minutes in question and present to the board for review to receive their recommendation on a possible revision of the already approved minutes. 6. Election of Officers Commissioner Zeider nominated Commissioner Froude and Commissioner Rhine seconded the nomination. Commissioner Delphine nominated himself and Commissioner Radley seconded the nomination. Commissioner Delphine stated he had served as Vice Chair and felt he was ready to make the next step. Commissioner Froude stated the TWD was entering into an interesting and challenging time with uncertainty about what would happen in the future. Members voting for Commissioner Froude: Janet Zeider, George Rhine,Beverly Froude Members voting for Commissioner Delphine: Marc Delphine,Charles Radley Commissioner Rhine nominated Marc Delphine as Vice Chair,Commissioner Radley seconded,and the vote was unanimous. Commissioner Froude nominated George Rhine as IWB Representative, Commissioner Zeider seconded the nomination and the vote was unanimous. Commissioner Delphine nominated Janet Zeider for IWB Alternate,Commissioner Rhine seconded the nomination that the vote was unanimous. CHAIR—Beverly Froude VICE CHAIR—Marc Delphine IWB REPRESENTATIVE—George Rhine IWB ALTERNATE—Janet Zeider 10. Set next meeting date—August 28,2006, at 7:00 p.m.,Water Auditorium 11. Adjournment The meeting adjourned at 7:35 p.m. Twila Willson,TWD Recording Secretary Date: