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06/26/2000 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, June 26, 2000 7:00 p.m. 1. Call to Order 2. Roll Call 3. Approval of Minutes —May 22, 2000 4. Visitor's Comments 5. Approval of FY 2000/01 Budget Public Hearing - Opened Public Testimony Public Hearing - Closed Board Consideration Resolution No. 00-01 6. Intergovernmental Water Board Update 7. Utility Manager's Report 8. Intergovernmental Water Board Agreement— Draft Proposal Suggestions 9. Non-Agenda Items 10. Set next meeting date 11. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660 (1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING May 22, 2000 Members Present: Norman Penner, Beverly Froude, David Strauss, and George Rhine Staff Present Mike Miller, Twila Willson Visitors Present None 1. Call to Order Commissioner Norm Penner called the regular meeting of the Tigard Water District Board of Commissioners to order at 7:00 p.m. 2. Roll Call and Introductions Commissioner Gretchen Buehner was absent. 3. Approval of Minutes Commissioner David Strauss motioned that the minutes of the April 17, 2000, meeting be accepted. Commissioner Beverly Froude seconded the motion. The minutes were unanimously approved. 4. Visitor's Comments - None 5. Intergovernmental Water Board Update A complete report was deferred, as all board members were present at that meeting with the exception of George Rhine. Commissioner Strauss gave a brief update on the issues discussed at that meeting for Commissioner Rhine's benefit. The presentation by the JWC was interesting and showed the stages of development should Tigard join with them, but ownership was not guaranteed. It was implied that ownership was possible in the future but contingent upon raising Scoggins Dam (possibly within the next ten years). Several entities within JWC are in need of additional raw water storage. Other improvements are necessary, i.e., expanded treatment plant, new pipelines, new reservoirs, etc. Environmental issues might become an issue. Commissioner Strauss asked Mike Miller for his professional opinion on whether there would be a real problem raising Scoggins Dam. Mr. Miller stated that it was feasible. It is dependent upon whether Washington County has enough land. He thought it was a Bureau of Reclamation project. There are obstacles to overcome, but they are minor. There is not the old growth forest issue, it's already open to the public and would not be TWD Meeting Minutes - 1 - May 22,2000 a closed water shed, but remain open to the public. Bull Run has old growth forest and spotted owl issues. Bull Run has fish issues with salmon and steelhead. JWC also stated that if Tigard were to enter now, there would be a buy back clause. Money put into pipeline improvements or reservoirs would be bought back from us. They understand our desire not to be surplus wholesale buyers; we want ownership. Commissioner Strauss also asked about the Clackamas study. Mr. Miller indicated that report had been started, however the study would not be complete and ready to present until sometime in December. There was a brief discussion about the rate charges from the City of Portland and peaking. Commissioner Penner announced a hearing on the increase on May 23, 2000. He questioned who was invited to that hearing. Mr. Miller informed him that the meeting was announced at the last council meeting and in the newspaper. The hearing will include a staff report, hearing, public comment, City Council questions and comments. Council will then consider a resolution to increase water rates. It would go to $1.35 per unit for residential; customer service charges would change from $3.56 to $3.66 per billing period. Those living on Bull Mountain also have a booster charge that will be changing from $3.13 to $3.22. That is the 3% increase and will be effective July 1, 2000. USA is also having a rate increase for sewer charges of 2.5% also effective July 1, 2000. Mr. Miller recommended adopting the 20-Year CIP as soon as possible. The information was distributed and will be reviewed by the board. It will be a topic for discussion at the June IWB meeting. 6. Utility Manager's Report FY 2000-01 Budget Review for Public Works, Water Division - Mr. Miller indicated that as an highlight of the final proposed budget for Water, it is down by 14%. This does not include any of the Capital, just operating expenses. Water Distribution Hydraulic Study completed by Murray Smith and Associates —overall the system is in good shape. • Improvements are for growth/expansion of population • Two new reservoirs are identified in the plan. The proposed east-side reservoir will be on the school property. The proposed west-side reservoir is at 150th and Sunrise Lane. • Flexibility with the Joint Water Commission to convey water appropriately. Improvements in place if we were to go to South Fork. Will accommodate if we go to the Willamette River. It looks at the system as a whole and redefines the grid regardless of where the water comes from. • Water loss in the service area is between 5-7%. Anything below 10% is outstanding. The present system allows for water losses to be absorbed. There was a recent water main break due to negligent acts by a contractor and a bill will be sent to them. If a contractor or responsible person can be identified, a bill is sent out. • Improvements— capital has tried to be kept at $1.5 million. Several improvements will be at 121st and Walnut and Gaarde and Walnut, a new feed line for the 550 zone off Sunrise Lane, Burnham St. will have a new 16" line, Menlor pump station will drive TWD Meeting Minutes -2- May 22,2000 water to the summit. Much of these improvements depend on if the transportation bond goes through. If it doesn't pass, many improvements will be put on hold or swapped with others. Reservoirs are needed now, as well as pumping stations. Road improvements have a timing issue and could be postponed. Discussion continued on improvements, which will be completed in several phases or segments. A main line replacement program is also planned on Lincoln to replace 30-40 year old, fragile, cast iron line. Commissioner Strauss made a motion to approve the Water Distribution System Hydraulic Study, including the Capital Improvement Plan. Commissioner George Rhine seconded the motion. The vote was unanimous in favor. 7. Non-Agenda Items There will be a council meeting tomorrow night and it was suggested TWD members attend. Commissioner Strauss mentioned an article in the newspaper, which proposed a compromise on Petition 47. Commissioner Penner has talked with other participants in the IWB about revising the IWB agreement. The other entities are in favor of revising and suggested creation of a proposal or draft to be introduced by the TWD. A discussion followed about how to proceed. Commissioner Froude stated she spoke with Ed Wegner about a meeting scheduled with Tim Ramis at the end of May to look at the agreement. She suggested asking Ed Wegner to provide TWD with his opinion on the issue following that meeting. It was decided that all board members were to review the agreement and bring suggestions to the next scheduled meeting. Commissioner Penner was going to compose a draft of a letter to be sent to the City Council at a previous meeting. It was decided that it was addressing a past issue and would not serve any purpose at this time. He would rather present a draft of a newsletter he composed for review by the board members. The board discussed changes, additions and improvements. They were overall very pleased with the draft and request only a few minor changes. Revisions to the newsletter was to be completed by Commissioner Penner and distribution will be done with utility billings. Citizen responses will be returned to the Water Building. 8. Next Meeting Date The next meeting of the Tigard Water District is scheduled to be on Monday, June 26, 2000. Adoption of the budget will also be during that meeting. 9. Adjournment Commissioner Strauss moved to adjourn the meeting. Commissioner Rhine seconded the motion. The regular meeting of the Tigard Water District Board of Commissioners adjourned at 8:37 p.m. TWD Meeting Minutes -3 - May 22,2000