05/22/2000 - Budget Packet TIGARD WATER DISTRICT
BUDGET MEETING
Serving the Unincorporated Area
AGENDA
Monday, May 22, 2000
6:00 p.m.
1. Call to Order
2. Roll Call and Introductions
3. Appointment of Budget Committee
4. 2000/2001 Fiscal Year Budget Discussion
5. Budget Recommendation
6. Adjournment
Executive Session: The Tigard Water District Board may go into Executive
Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss
labor relations, real property transactions, and current and pending litigation
issues. All discussions within this session are confidential; therefore nothing
from this meeting may be disclosed by those present. Representatives of the
news media are allowed to attend this session, but must not disclose any
information discussed during this session.
pw\twd\budget meeting agenda 5-22-00.doc
TIGARD WATER DISTRICT
BUDGET MEETING
May 22, 2000
Members Present: Norman Penner, David Strauss, Beverly Froude
Staff Present: Craig Prosser, Mike Miller, Twila Willson
Visitors Present: None
1. Call to Order
The Tigard Water District Budget Meeting for fiscal year 2000-2001 was called to
order by Commissioner Norman Penner at 6:01 p.m.
2. Roll Call and Introductions
Commissioner Penner introduced the board members; George Rhine and
Gretchen Buehner were absent from the meeting. He continued to thank those
who serve on the budget committee. Doreen Hames, Mike Shirley and Noel
Johnson are serving the second year of their appointed three-year term. There
were two new appointees, Ron Baker and Faye Witherspoon. Faye Witherspoon
was not present. Their term of office will be for three years.
3. Appointment of Budget Committee
Commissioner David Strauss welcomed the participants. He proceeded to give a
brief background. Tigard Water System is physically operated by the City of
Tigard. The Tigard Water System serves most of the City of Tigard, residents of
the cities of Durham and King City, and the unincorporated surrounding area,
which is also known as the Tigard Water District. Those four entities make up a
policy board known as the Intergovernmental Water Board. The TWD and IWB
are not operating bodies, but rather act as a watchdog and policy body. The
TWD does not own equipment, nor pay workers to lay pipes or operate the
treatment plants. TWD is on the administrative side only. The physical operation
of the system is done by the City of Tigard and will not appear in the budget.
4. 2000/2001 Fiscal Year Budget Discussion
Mike Miller systematically reviewed the budget items.
Tigard Water District 1 May 22,2000
Budget Meeting
Resources
• Revenues - $9,000 — 1% of annual water receipts in the unincorporated area.
Some areas have been lost. Walnut Island area is now a part of the City of
Tigard.
• Interest Earnings — money is invested in the State pool and currently earning
between 5.5 — 6%
• Total Resources$11,400.00
Expenditures
• Attorney fees — Commissioner Penner to explain
• Financial Review— nominal fee for audit reviews
• Contract for Board Minutes — estimated to produce minutes
• Election Costs —elections for members during fiscal year
• Meeting Notices — publications in newspapers
• Public Relations — newsletter, if desired
• Metro — costs for Metro funding (used to be Boundary Commission dues)
• Special District Association Dues — annual dues
• Meeting/Staff Support— Mr. Miller's and recording secretary's time. Higher
than last year.
• Special Districts Association Conference —to cover annual conference fees
• Travel/Food & Lodging —for the board's expenses at the annual conference
• Insurance —general liability insurance for board members. This amount was
reduced as unnecessary coverage was recently eliminated.
• Misc. —
Doreen Hames asked Commissioner Penner to explain about the attorney fee.
He referred to the IWB agreement and the Willamette River long term water
issue that was taken to a vote by the citizens of Tigard. The other entities of the
IWB did not vote and were left without a voice. It is suspected that there will be
need for legal council in the revision of the IWB agreement to enable all the
entities to have an equal voice in the issue.
Ron Baker questioned a discrepancy on the general ledger for the 1999/00
budget. Craig Prosser will investigate why it didn't print out properly.
Noel Johnson asked why there was such a jump last year (FY 99/00) for the
public relations item. Commissioner Penner explained it was in an effort to
provide information to those in the unincorporated area. That amount covered
the printing, mailing, etc. It is anticipated to provide similar information during the
next fiscal year.
Commissioner Strauss asked Mr. Miller to explain the Meeting/Staff support
again. Mr. Miller stated this amount included time for contractual services for
recording the meetings and transcription of the minutes by the recording
secretary and his time as well.
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Budget Meeting
Mike Shirley pointed out that the general ledger was lacking the staff support line.
Craig Prosser will have the paperwork corrected.
5. Budget Recommendation
Commissioner Strauss asked if there were further questions or points of
discussion. There were none.
Mike Shirley motioned to approve the budget as submitted and Ron Baker
seconded the motion. The motion passed unanimously.
6. Adjournment
Commissioner Strauss thanked the budget committee for their participation. The
Tigard Water District Budget Committee meeting was adjourned at 6:28 p.m.
Tigard Water District 3 May 22,2000
Budget Meeting