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02/28/2000 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, February 28, 2000 6:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Approval of minutes—January 24, 2000 4. Visitor's Comments 5. Intergovernmental Water Board Update 6. Utility Manager's Report 7. Non-Agenda Items 8. Set next meeting date 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660 (1)(d),(e), & (h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore, nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING January 24, 2000 Members Present: Norm Penner, Beverly Froude and Gretchen Buehner Staff Present: Mike Miller, Twila Willson Visitors Present: None 1. Call to Order The regular meeting of the Tigard Water District Board of Commissioners was called to order by Commissioner Norm Penner at 7:04 p.m. 2. Roll Call and Introductions Commissioner Penner called the roll. Excused are Commissioner George Rhine due to illness and Commissioner David Strauss who was unable to attend because of a prior commitment. 3. Approval of Minutes Commissioner Gretchen Buehner moved that the minutes of the December 13, 1999, meeting be approved and accepted. Commissioner Beverly Froude seconded the motion. The vote was unanimous to accept the minutes. A quorum consisted of Commissioners Penner, Froude and Buehner. 4. Visitor's Comments— None present 5. Intergovernmental Water Board Update Commissioner Buehner reported on the recent Intergovernmental Water Board Meeting. At the meeting they were given a preliminary presentation of the Water Rate Study. This year the costs will be approximately $1.1 million over revenue due to the increase by the City of Portland ($.66 to $1.23 rate change). That should go down this next year, but they would like to raise the rate sufficient that it will be stable for a few years. There was a discussion whether the capital fund for general work (for building pipes and reservoirs, etc) should be raised. Also whether the IWB should create a reserve to reduce the amount of the debt service on any potential long term water. There would be two different potential capital funds. Another presentation will be made in February with several TWD Meeting Minutes - 1 - January 24,2000 different rate scenarios directed more towards responding to the questions the IWB asked. Kim Swan, Water Conservation Specialist for the City of Tigard, made a presentation on the school programs. She also presented a water conservation package that has been assembled for homeowners and explained that this information will be circulated through Cityscape. Commissioner Buehner requested Kim provide her with some packs so it could be presented at the CPO meeting. If people want to do some analysis of their own water usage, they can. There was also a brief discussion by Ed Wegner about the meeting with West Linn and the South Fork group about looking at the Clackamas River as another source of water. Commissioner Penner indicated this was all in the preliminary stages. The study results are to be presented at the February meeting. He has uneasy feelings because the public is not being well informed by the Tigard Times. He has concerns that the public will react adversely because of this lack of information. Mike Miller informed the board members that Paul Hunt has prepared a preliminary statement to be circulated to all water patrons. Commissioner Froude brought a copy of the draft from Paul Hunt. Commissioner Buehner suggested circulating a letter to the Tigard Water District ratepayers to bring them up to date. Mr. Miller recommended the letter be sent after Councilman Hunt's letter was distributed. Commissioner Penner agreed the letter should follow the Paul Hunt letter in order to explain its importance. Commissioner Froude requested the letter be thoroughly read and studied by all Tigard Water Board members before a final decision is made regarding the letter from the Tigard Water District. Mr. Miller stated that the draft of Paul Hunt's letter would be discussed at the February IWB meeting. A brief discussion followed pertaining to the potential Sherwood moratorium and compared it to the Wilsonville issue. The next IWB meeting will be held February 9th and suggestions will be passed on to Commissioner Buehner to bring up in that meeting. The IWB meeting to follow that meeting will be February 28th and may pre-empt the TWD meeting. 6. Utility Manager's Report Mr. Miller proceeded to update the Board Members on various projects. Beef Bend Road water line project started January 19. The water line portion should be completed in six to eight weeks. The road will be closed in order to tear up both sides of the road. The road will be raised with this project. TWD Meeting Minutes -2- January 24,2000 Bonita Road project is wrapping up. This involved extending the casing at 1-5 and Bonita for the ODOT project. Several snags were encountered with ODOT's 18-inch storm line on top of our 24-inch line where the casing needed to go, which required some redesigning. Across the street on the east side the same situation was also found with their smaller storm line laid over the water main. The many shut downs and delays due to conflicts with ODOT have made this a long, drawn-out project. CH2M Hill Rate Study scenarios will be available for the IWB meeting on February 9t" Public Works is meeting with South Fork to talk about a small engineering scope of services contract to look at what it will take to get water from South Fork to Tigard. This is in combination with the City of Lake Oswego, because we would be wheeling water through Lake Oswego to get it to us. He speculates that South Fork, in order to expand their treatment plant, is now interested, since West Linn has no money and is limited on the amount they can raise through their rates, and therefore they are looking for a partner. Three years ago there was no interest. Commissioner Froude suggested board members talk with Paul Hunt as he is a good source for information on this issue and he is happy to share the information. The insurance bill ($1,200.00) was included in the packets for the meeting. Recently Mr. Miller received notification from the insurance company that the bonds have been repealed effective in February (unsure of exact date). Commissioner Penner questioned whether the TWD's lawyer had been paid. Mr. Miller responded in the affirmative. Commissioner Buehner asked for more information on the proposed reservoir construction on Cooper Mountain that Ed Wegner talked about previously. Mr. Miller informed the board members that Economic and Engineering Services, Inc. is doing a study for the Joint Water Commission. They are looking at facilities allocation costs and then the master plan of what they need to make the system work for the next 40 years. One of the items is a new 50-mg reservoir on the northwest flank of Cooper Mountain and is mostly to serve the City of Hillsboro. Beaverton and Tualatin Valley currently have reservoirs on Cooper Mountain. We would like to have the reservoir placed so that we could drive water into the 10-mg reservoir. The Cach property and the school district property are also being considered for reservoirs. TWD Meeting Minutes -3 - January 24,2000 The discussion continued on future expansion of reservoirs. 7. Non-Agenda Items - None 8. Next Meeting Date Tentative schedule for the next meeting is February 28, 2000. This is contingent upon the decision made at the IWB meeting. Commissioner Buehner will notify Commissioner Penner of that decision. The TWD may meet the hour before the joint IWB/TWD meeting. 9. Adjournment Commissioner Gretchen Buehner moved for adjournment of the meeting, which was seconded by Commissioner Beverly Froude. The vote to adjourn was unanimous. The regular meeting of the Tigard Water District Board of Commissioners adjourned at 7:41 p.m. TWD Meeting Minutes -4- January 24,2000