Loading...
10/24/2005 - Minutes TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area Monday, October 24, 2005 7:00 p.m. Members Present: George Rhine, Janet Zeider, Marc Delphine, Charles Radley, Beverly Froude Members Absent: None Staff Present: Dennis Koellermeier and Twila Willson Visitors: Henrietta Cochrun 1. Call to Order, Roll Call and Introductions The Tigard Water District Meeting was called to order by the Chairperson, Commissioner George Rhine, at 7:03 p.m. and staff called roll. All board members were in attendance. 2. Approval of Minutes — July 25, 2005 Commissioner Beverly Froude motioned to accept the minutes, Commissioner Janet Zeider seconded the motion, and the board voted unanimously to accept the minutes of the July 25, 2005, meeting as presented. 3. Visitor Comments - None 4. Water Supply Update— Dennis Koellermeier Portland Contract—The new model contract is available on Portland and Tigard websites. Commissioner Randy Leonard will be at the Intergovernmental Water Board (IWB) meeting on December 14, 2006, at 5:30 p.m. • Firm pricing numbers will be available from Portland in March • Additional studies have been made on gravity water at $.88ccf. Not much of a savings from what is being paid presently. • Interruptible (winter flows) • Uninterruptible water (Tigard will pay for 3mgd) • Everything is now public and is subject to changes • Deadline to wholesale customers is May 22, 2006 Sherwood - will vote in November for the Willamette River as a water source. Information is available on Sherwood's webpage. Tualatin Valley Water District (TVWD) —vote for the Willamette River will be in May 2006. Tigard Water District Draft Copy October 24, 2005 1 Joint Water Commission (JWC'— Environmental Impact Study (EIS) is in progress. The Bureau of Reclamation has told the JWC partners that having one option is not fair. (Other options were eliminated during the process.) Second option to be evaluated includes agencies not taking water from the JWC, but from Willamette River, so a lower dam raise will be the other option. The EIS is a discussion document of pros and cons, but does not prohibit us from getting water from the JWC. Lake Oswego— staff is still working together. Lake Oswego staff will bring their council up to speed on the negotiations. Issues of governance and technical issues need to be finalized. May is when this will be ready. Willamette River— some people are adamantly against going to the Willamette River and are somewhat vocal, but not as much as in the past. Many politicians are in favor of it however. The Willamette River Water Coalition (WRWC) has now launched their public education campaign. CIP projects—Tomorrow night staff is asking Council to acquire a reservoir site near the Rider School site that looks very favorable. Sunrise Lane site also is looking good. ASR project—a storm detention facility is being constructed for the well purchasing process. 5. IWB Update - Beverly Froude Commissioner Froude had nothing more to report and stated that Mr. Koellermeier covered everything in his report. 6. Discussion to Provide Water Related Educational Information to Citizens Commissioner Marc Delphine stated he had been working with Wynne Wakkila to gather information for a water information disbursal project. W.E.T. = Water Education —T(?) The goal is to send out the flyers with utility bills. The proposed format would look like a fight between two boxers, with rounds to cover differing issues. Each flyer will have a different issue (water source) that is covered. Lists of pros and cons on reverse side. New issue each month that deals with water. Commissioner Delphine was requesting approval and money to bring on a graphic designer to work on this project. Board discussion included the following items: • Information needs to be factual and reference where the source of the facts was received. It must be educational, not a campaign. • Mr. Koellermeier recommended using staff personnel to make the first cut of information • Henrietta Cochrun stated she had copies of numerous factual reports she acquired through her research • Mr. Koellermeier suggested taking this project to the IWB in order to contact all customers system-wide. He suggested making a motion that the TWD recommends a public information campaign consisting of a series of billing stuffers to be referred to the IWB dealing with the issues of selections of water sources. • Create a draft sample of the flyer to present to the IWB • The IWB would most likely approve the idea, but would like to see a sample Tigard Water District Draft Copy October 24, 2005 2 Mr. Koellermeier requested a motion to authorize him to prepare something to take to the IWB; he did not need a motion on the funding. He has the people in-house that he could work with on the project. Commissioner Delphine has an idea of what he wants in the flyer and would like to work on the project. Mr. Koellermeier suggested that Commissioner Delphine could be involved in the project scope and work on the sketch sample; suggests a cap of$1000 for the project. Commissioner Delphine motioned that the TWD appoint Marc Delphine to work with city staff to prepare a flyer sample and be on the selection committee of a graphic artist for the water education project, with expenditures not to exceed $1000, Commissioner Froude seconded the motion, and the board's vote was unanimous. The date for completion of the sample flyer was discussed with Commissioner Delphine wanting to make the presentation at the November IWB meeting and Mr. Koellermeier suggested the December meeting of IWB as more practical. 7. Non-Agenda Items Mr. Koellermeier explained the Portland issue about cryptosporidium. Other agencies have been required to provide safe water. Portland has tried to keep costs down and has not complied. The wholesale customers have sent a letter to the EPA saying that safe water is more important than costs. It appears that Portland is trying to strong-arm the EPA. Rules have been set across the United States and other agencies have complied, but Portland continues to fight against complying with the EPA requirements. Dennis Koellermeier's memo dated October 24. 2005. about the WCCCA Lease Agreement (copy distributed to board members and also in offices files) —The Canterbury site was previously determined as the ideal site for the WCCCA communication's tower. • Lease agreement was created • City attorney contacted about who executes the lease agreement. Read and reread the original agreement and taken the advice of legal council. • Commissioner Charles Radley had concerns about administrative factors; title deeds are in the name of the TWD and thinks they need to be changed to reflect City of Tigard as the legal owner. • Concerns with title discrepancies • Mr. Koellermeier will pursue further although the intergovernmental agreement pledges use of the properties • WCCCA lease - $1.00 • All revenue comes to the City of Tigard if tower is subleased • TWD board members were not opposed to the lease • Board has the responsibility to resolve the title issue Commissioner Radley motioned to assign title responsibility to the City of Tigard, Commissioner Zeider seconded, Commissioner Delphine abstained from voting and all other board members voted in favor. Commissioner Radley had questions about SDCs and development in the unincorporated area. Mr. Koellermeier explained that SDCs were levied in the unincorporated area for water and go back into the system; he said he would send a copy of the original agreement to Commissioner Radley. Tigard Water District Draft Copy October 24, 2005 3 Commissioner Radley also had questions about WRWC membership fees, whether the City of Tigard was a member of that coalition and wanted to know if all other IWB agencies were represented. Mr. Koellermeier confirmed that they are members and that the Tigard Water System included all the IWB agencies. 8. Set next meeting date- January 23, 2006, at 7:00 p.m., Tigard Water Auditorium 9. Adjournment At 8:14 p.m. Commissioner Delphine motioned to adjourn the meeting, Commissioner Zeider seconded the motion and the board's vote was unanimous. Tigard Water District Draft Copy October 24, 2005 4