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11/24/2003 - Minutes • TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING Monday, November 24, 2003 Members Present: George Rhine, Beverly Froude, Marc Delphine, and Norm Penner Members Absent: Janet Zeider Staff Present: Twila Wilson and Dennis Koellermeier Visitors Present: None 1. Call to Order Commissioner George Rhine called the meeting to order at 7:07 p.m. 2. Roll Call and Introductions Twila Willson called the roll; Janet Zeider was the only board member not present. 3. Approval of Minutes— October 27, 2003 Commissioner Norm Penner motion to approve the minutes, Commissioner Beverly Froude seconded the motion, and the vote to accept the minutes was unanimous. 4. Visitor's Comments- None 5. Bull Mountain Annexation-Jim Hendryx Jim Hendryx, Community Development Director for the City of Tigard, presented information about the potential Bull Mountain Annexation of the unincorporated area. (A copy of the PowerPoint presentation is included in the file.) Approximately one-third of Bull Mountain is already within the incorporated area of the city, which has been annexed over a period of years. The remaining area has been divided into four sub-areas to allow for studies. Two feasibility studies have been performed to get a better idea of the needs in the unincorporated area of Bull Mountain as well as the service needs for the area now and 20 years into the future. There have been a number of intergovernmental agreements between the City of Tigard and Washington County since the 1980's, including an urban planning area agreement, planning, permit and engineering development services, road maintenance, and an urban services agreement. The city and county have been involved in a number of detailed studies to proceed with the goal of annexation. The annexation plan is a comprehensive blueprint of annexation, a growth management tool that includes when and how it would occur, what Tigard Water District Minutes - 1 - November 24,2003 • - . services residents can expect, the costs and why it is happening. The plan is based on Oregon Statute 195 and allows a vote of residents of the city and residents of the territory under consideration for annexation and is based on a simple majority. Should the vote approve annexation, the actual annexation would occur over a period of years to incorporate the four study sections. Currently the unincorporated area under consideration for annexation covers approximately 1,400 acres, contains 7,600 residents and is anticipated to grow another 3,000-10,000 residents. The annexation plan does not include the two urban growth boundary areas. Open houses and public hearings are scheduled in the next few months and then City Council will make the decision on how to proceed. The city has established a website, BullMountain.com, that contains annexation information, the plan and background information, and allows people to email the city with questions. Dennis Koellermeier presented information regarding impacts the annexation would have on the TWD. The district currently is comprised of approximately 3,500 accounts which produce an annual sale of approximately$1.8 million, generating $18,000 of revenue for the TWD. Following the annexation, the remaining accounts (estimated to be 524, however that amount may fluctuate)would generate about $945,000 and $9,450 in revenue for the TWD. The Tigard Water District Board does not expend the amount budgeted currently, and would not impact the board's operating budget. Institutional impacts would be affected in that there would be 524 accounts that would require representation so the TWD would need to remain operational. Mr. Koellermeier indicated thatnoaction was required by the board and this discussion and presentation was merely for informational purposes at this time. 6. Joint Water Commission Agreement— Dennis Koellermeier Two handouts were distributed: Hard copy of PowerPoint presentation and copy of the joinder agreement with the JWC. Steps to approve membership with the JWC require each member of the IWB to approve proceeding with the membership agreement. Mr. Koellermeier briefly walked through the handout information, which reviewed the steps on how this point was reached. The board discussed the cost changes, capital improvement options, and the timelines for proceeding with the membership agreement. On December 16, 2004, the vote for membership with the Joint Water Commission is to go to the Tigard City Council; therefore, Mr. Koellermeier requested a motion with recommendations from the TWD. Commissioner Norm Penner made a motion that the Tigard Water District vote in favor of membership with the Joint Water Commission and Commissioner Beverly Froude seconded the motion. Votes in the affirmative were from Commissioners Froude, Penner and Rhine and Commissioner Marc Delphine abstained from voting. Tigard Water District Minutes -2- November 24,2003 7. Water Supply Update— Dennis Koellermeier The Portland contract negotiations are one to two years away from an agreement with the wholesale users, which will require the current agreement to be extended. A comprehensive comparison of sources and costs has been compiled comparing the Joint Water Commission, the Willamette and the City of Portland, which will be shared with the TWD soon. About 95% of water comes from the JWC. About 5 mgd is coming from wells and the Joint Water Commission. ASR—The second ASR (10-mgd well) site is moving ahead nicely and we will start drilling soon. We will start recharging the ASR well soon. Rider Reservoir—The process has slowed down because there have been a few problems with school district negotiations and the land use issue. 8. IWB Update— Norm Penner Galardi Consultants gave a presentation at the IWB meeting about the rate model. They have designed a software system that can be changed with circumstances to project future needs and can also be used for setting rates and determining revenue bonds for capital improvements. There was a discussion about fluoride and Mr. Koellermeier said that membership with the JWC is an issue where fluoride is concerned. He also said he would be inviting Dave Winship from Beaverton to make a presentation to the IWB at the December meeting. 9. Non Agenda Items The board discussed an article 'Wilsonville Water Samples Prove Hazard-free" and also the possibility of reconsidering the Willamette River as a long-term option. Commissioner Penner motioned to reconsider the Willamette River as a long-term option and Commissioner Marc Delphine seconded the motion. The board decided to hold off a vote until more facts could be gathered. They were interested as well in the documentation of the Willamette River data and investigation of the costs involved, etc. Mr. Koellermeier was asked to provide the information at the next meeting, if possible. Mr. Koellermeier also reported that Sherwood is also pushing to go to Willamette River as a water source. 10. Set next meeting date—January 26, 2004, at 7:00 p.m. An update on the fluoride issue was requested as a topic for the meeting. 11. Adjournment Tigard Water District Minutes -3- November 24,2003