11/27/1995 - Packet •
OFFICE BOOK
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS
Serving Unincorporated Area
REGULAR MEETING AGENDA
Monday, November 27, 1995
7:00 p.m.
1. Call to Order
2. Visitor Comments
3: Approval of October 23, 1995 Meeting Minutes
4.
5: Intergovernmental Water Board Update - Beverly Fronde
6. Operation Manager's Report - Mike Miller
7. Non Agenda Items
8. Commissioner's Comments
9. Set Next Meeting Agenda
10. Adjournment
Reminder: TWD Meeting 01=22-96 ({, 7:00
IWB Meeting 12-13-95 5:30
Executive Session: The Tigard Water District may go into.Executive Session under the
provisions of ORS 192.660 (1) (d), (e), & (h) to discuss -labor relations, real property
transactions, current and pending litigation issues. All discussions within this session are
confidential, therefore nothing from this meeting may be disclosed by those present.
Representatives of the news media are allowed to attend this session but must not disclose
any information discussed during this session.
kathyitwdll1-27.apt
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
OCTOBER 23, 1995
MEMBERS PRESENT: Beverly Froude, Lou Ane Mortensen, John Haunsperger,
Norman Penner and John Volpe
STAFF PRESENT: Mike Miller, Wendy Hungerford
1. Call to Order
The meeting of the Tigard Water District was called to order at 7:02pm on
October 23, 1995 by Chairperson Norman Penner.
2. Roll Call -All members present
3. Visitor's Comments
No visitors were present at this meeting.
4. Approval of Minutes
Beverly Froude made a motion to accept the minutes of the July 24, 1995
meeting as written. This motion was seconded by Commissioner Mortensen and
passed unanimously.
5. Intergovernmental Water Board Update - Beverly Froude
Commissioner Froude stated that the last meeting of the Intergovernmental
Water Board had been canceled. She also stated that on the next meetings
agenda for IWB will be the Water Building facility usage. Also mentioned that
CH2M Hill was the consultant hired to do the water study. The two main
employees left that company and the IWB board made a motion to still employ
CH2M Hill because the second option consultants were too high.
6. Operation Manger's Report- Mike Miller
Mike Miller stated he was collecting comments on the Regional water study.
Commissioner Volpe questioned the validity of purchasing water from Willamette
River as a good water source. Commissioner Froude said the study provided a
good foundation, but it needs to be built more, keep working on it.
Commissioner Volpe wanted to know how much money has been spent on the
study by this time, he anticipated around two million dollars. Mike Miller did not
know that dollar figure at this time. Commissioner Penner commented that he
thought it would be cheaper to build another damn on Bull Run, rather than go to
Tigard Water District Board Meeting - October 23, 1995
I 4
the Willamette River. Mike stated they were not specific about why no
consideration for damn being built, he suggested maybe environmental
concerns. Mike Miller talked about different issues on damn use versus
Willamette River. Commissioner Volpe mentioned that the City of Portland was
running a similar study to Bull Run situation.
7. Non Agenda Items
Commissioner Froude asked Mike Miller if there was any update on the Lake
Oswego contract yet. Mike Miller stated that he is not sure yet, it was extended
for another thirty days. Mike Miller stated that the City of Portland and Tualatin
Valley would be used in back-up situations in case Lake Oswego cannot sell the
volume of water we needed.
Mike Miller pointed out to the Board members that the City of Tigard is currently
negotiating for larger volumes of water from the City of Portland, if this goes
through then a lower price will be assessed based on the larger volume
purchased.
Commissioner Froude asked Mike Miller to provide a more concise report of
usage for the Water Building itself. This report would entail all usage by all non-
water employees in the building. She will be sharing this with the
Intergovernmental Water Board at the next meeting.
Commissioner Froude asked the board members for input on what the board
feels they want to bring up at the IWB meeting in two months.
8. Commissioner's Comments
Commissioner Froude presented Mike Miller with a Certificate of Safety for the
Tigard Water Department.
9. Set Next Meeting Agenda
Commissioner Froude asked board members if next month was a possibility for
meeting then skip the holiday month of December. The board came to a
conclusion that November 27 would work. Chairman Penner stated that the next
meeting of the Tigard Water District Board will be November 27, 1995.
10. Adjournment
The meeting of the Tigard Water District was adjourned at 7:45pm.
wendy\h:\d ocs\10-23mtg.min
Tigard Water District Board Meeting - October 23, 1995
u
SEPTEMBER 1995
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of September Year to Date Prior Yr. to Date % of Budget
Revenues:
Water Sales $444,493.22 $1,381,655.82 $1,390,876.63
Meter Sales 32,750.00 117,547.41 92,145.00
Developer Fees 0.00 9,970.88 29,704.18
Other Income 28,542.22 75,398.34 22,928.58
Total Revenue $505,785.44 $1,584,572.45 $1,525,654.39 39%
Expenditures:
Personal Services $54,379.48 $173,927.91 $179,775.00
Material Services 202,038.77 484,468.51 506,361.40
Capital Outlay 26,232.83 88,751.75 68,067.84
Cap. Proj. Res. Fund 00.00 00.00 00.00
*Total Expends. $282,651.08 $747,148.17 $754,204.24 18%
SDC Fund: $44,412.33 $153,442.59 $107,947.00 41%
SDC Fund Balance: $1,808,112.18
* City accounting system is on a cash basis
Meter Installations: 5/8" x 3/4" 1" ,1 1/2" 2" 3" Total
Durham 0 0 0 0 0 0
King City 0 0 0 0 0 0
Unincorporated Area 6 1 0 0 0 7
City of Tigard 36 4 0 0 0 40
Total for September 47
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 258,939 ccf
Plus amount of water from storage during September and
consumption not billed in August 103,045 ccf
Total 100 cubic feet of water billed <301,291 ccf
Net amount of water in storage < 16,250 ccf
Amount of water consumed but not yet billed < 32,800 ccf
Total Water loss 11,643 ccf 4%
Work Accomplished:
Durham
• Water Division personnel responded to a few routine requests to check for
water leaks or low water pressure at the customer's service.
• Water Division personnel replaced a defective 3/4-inch pressure regulator
in the Afton Commons neighborhood.
King City
• Water Division personnel responded to a few requests to check for low or
no water consumption and water leaks at the meter.
Unincorporated Area
• Water Division personnel replaced two 3/4-inch regulators that were
malfunctioning; replaced two 5/8"x 3/4" water meters; responded to 13
requests to check for low or no water consumption and six requests to
check low or high pressure.
• Water Division personnel repaired a leak on a 6-inch cast iron water main
on SW Howard Drive that failed.
• Water Division personnel installed six 1-inch water services on SW Beef
Bend Road for future development.
• Water Division personnel repaired three 3/4 inch water services that were
damaged by a contractor installing other underground utilities.
• Water Division personnel installed 48 3/4-inch water services and one 1-
inch water service for Mayview, a single family residential development
located on SW Scholls Ferry Road west of SW Menlor Drive.
• Water Division personnel installed one 1-inch combination air and vacuum
release valve and started installing 3/4-inch water services for Kerrons
Crest III, a single family residential development located south of SW
Scholls Ferry Road at the western boundary of the service area. All 36
3/4-inch water services will be completed during the fist week of October.
City of Tigard
• Water Division personnel replaced 12 3/4-inch pressure regulators and
12 5/8" x 3/4" water meters that were malfunctioning. In addition Water
staff also responded to 44 calls to check on water leaks at the meter,
replace damaged meter boxes or checked reports of low water pressure.
• Water Division personnel installed 62 3/4-inch water services for Castle
Hill III, a single family residential development located on the west side of
SW 135th Avenue and SW Walnut Street.
• Water Division personnel installed 60 3/4-inch water services for Hillshire
Woods, a single family residential development located between SW Fern
Street and the summit of Bull Mountain. The remaining 42 3/4-inch water
services are to be installed in October.
• A private contractor excavated and installed a utility vault for a new
pressure reducing facility located in the Hillshire Woods subdivision.
Vaults for pressure reducing facilities are usually installed by Water
Division personnel. However, due to the work load of this past summer
Water crews were not available. Therefore the contractor performing the
water main installations for the subdivision was contracted with to install
the vault.
• Water Division personnel repaired a 6-inch water main that failed on SW
Highland Drive and SW Kable Lane.
• Water Division personnel made a temporary repair on a 2-inch water
service located on SW Hunziker Street.
• Water Division personnel replaced a water sample station that was
damaged by a private contractor in the Arlington Ridge subdivision.
Status Report:
On September 14, we decreased our water purchases from TVWD, from 2.1 million
gallons per day (mgd) to 1.4 mgd, in order to purchase an additional 0,56 mgd from the
City of Portland. The purchases from Portland was to confirm our intent of purchasing
additional Bull Run water.
However, due to the cool weather and the beginning of the fall rains our water demand
decreased. Because of the decrease in water demand and the additional purchases of
Portland and TVWD water, our purchases of Lake Oswego water fell to 50% of
average daily purchases. On September 25, in response to a Lake Oswego Treatment
Plant request, we stopped purchasing water from Portland and TVWD. Due to the
nature of the continuing negotiations with Lake Oswego, we deemed it necessary to
purchase our historic average daily demand from Lake Oswego in a show of good faith.
Wells 1 and 2 are still on line and will continue to produce water until at least
November 30, to help offset some of the costs associated from buying TVWD and Bull
Run water this last summer. .
•
TIGARD WATER DISTRICT
INCOME STATEMENT& BALANCE SHEET
As of July 31, 1995
INCOME STATEMENT
Accounts I ' FY BUDGET Prior Y-T-D ' Monthly Y-T-D
REVENUES
1%PY Water Sales Revenue 7,700.00
Interest Earned 1,500.00 110.40 110.40
Recovered Expenditures
Total Revenues 9,200.00 110.40 110.40
EXPENDITURES
Professional Services 4,800.00
Contractual Services 7,800.00 1,697.60 1,697.60
Special Department Expense 4,500.00
Office Supplies&Expenses
Advertising&Elections 600.00
Dues& Subscriptions 3,500.00 100.00 100.00
Travel/Food&Lodging 650.00
Education&Training 400.00
Insurance 2,600.00
Contingency/Reserve 8,350.00
Total Expenditures 33,200.00 1,797.60 1,797.60
BALANCE SHEET
ASSETS
Cash&Investments 27,209.06 (1,687.20) 25,521.86
Net Fixed Assets
Total Assets 27,209.06 (1,687.20) 25,521.86
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 24,000.00 27,209.06 27,209.06
Excess of Rev/(Exp.) (24,000.00) (1,687.20) (1,687.20)
Total Fund Balance 27,209.06 (1,687.20) 25,521.86
Total Liabilities and Fund Balance 27,209.06 (1,687.20) 25,521.86
g:\Excel\TWD\Monthly\94-5isbs.xls
TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of August 31, 1995
INCOME STATEMENT
1 Accounts I I FY BUDGET I I Prior Y -T-D I I Monthly I I Y-T-D
REVENUES
1%PY Water Sales Revenue 7,700.00
Interest Earned 1,500.00 110.40 168.12 278.52
Recovered Expenditures
Total Revenues 9,200.00 110.40 168.12 278.52
EXPENDITURES
Professional Services 4,800.00
Contractual Services 7,800.00 1,697.60 1,697.60
Special Department Expense 4,500.00
Office Supplies&Expenses
Advertising&Elections 600.00
Dues& Subscriptions 3,500.00 100.00 796.00 896.00
Travel/Food&Lodging 650.00
Education&Training 400.00
Insurance 2,600.00
Contingency/Reserve 8,350.00
Total Expenditures 33,200.00 1,797.60 796.00 2,593.60
BALANCE SHEET
ASSETS
Cash&Investments 25,521.86 (627.88) 24,893.98
Net Fixed Assets
Total Assets 25,521.86 (627.88) 24,893.98
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 24,000.00 27,209.06 27,209.06
Excess of Revenues/(Expenditures) (24,000.00) (1,687.20) (627.88) (2,315.08)
Total Fund Balance 25,521.86 (627.88) 24,893.98
Total Liabilities and Fund Balance 25,521.86 (627.88) 24,893.98
g:\Excel\TWD\Mondily\94-5isbs.xls
TIGARD WATER DISTRICT
INCOME STATEMENT &BALANCE SHEET
As of September 30, 1995
INCOME STATEMENT
Accounts I FY BUDGET I Prior Y-T-D I Monthly I I Y-T-D
REVENUES
1%PY Water Sales Revenue 7,700.00
Interest Earned 1,500.00 278.52 145.53 424.05
Recovered Expenditures
Total Revenues 9,200.00 278.52 145.53 424.05
EXPENDITURES
Professional Services 4,800.00 49.50 49.50
Contractual Services 7,800.00 1,697.60 1,697.60
Special Department Expense 4,500.00
Office Supplies&Expenses
Advertising&Elections 600.00
Dues& Subscriptions 3,500.00 896.00 896.00
Travel/Food&Lodging 650.00
Education& Training 400.00
Insurance 2,600.00
Contingency/Reserve 8,350.00
Total Expenditures 33,200.00 2,593.60 49.50 2,643.10
BALANCE SHEET
ASSETS
Cash&Investments 24,893.98 96.03 24,990.01
Net Fixed Assets
Total Assets 24,893.98 96.03 24,990.01
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 24,000.00 27,209.06 _ 27,209.06
Excess of Revenues/(Expenditures) (24,000.00) (2,315.08) 96.03 (2,219.05)
Total Fund Balance 24,893.98 96.03 24,990.01
Total Liabilities and Fund Balance 24,893.98 96.03 24,990.01
g:\Excel\TWD\Monthly\94-5isbs.xls
TIGARD WATER DISTRICT
INCOME STATEMENT & BALANCE SHEET
As of October 31, 1995
INCOME STATEMENT
Accounts I I FY BUDGET M Prior Y-T-D I J Monthly J I Y-T-D I
REVENUES
1%PY Water Sales Revenue 7,700.00
Interest Earned 1,500.00 424.05 104.27 528.32
Recovered Expenditures
Total Revenues 9,200.00 424.05 104.27 528.32
EXPENDITURES
Professional Services 4,800.00 49.50 49.50
Contractual Services 7,800.00 1,697.60 1,697.60
Special Department Expenses 4,500.00
Office Supplies&Expenses
Advertising&Elections 600.00
Dues& Subscriptions 3,500.00 896.00 896.00
Travel Food&Lodging 650.00
Education&Training 400.00
Insurance 2,600.00
Contingency/Reserve 8,350.00
Total Expenditures 33,200.00 2,643.10 2,643.10
BALANCE SHEET
ASSETS
Cash&Investments 24,990.01 104,27 25,094.28
Net Fixed Assets
Total Assets 24,990.01 104.27 25,094.28
LIABILITIES & FUND BALANCE
Liabilities
Accounts Payable
Due Other Funds
Total Liabilities
Fund Balance
Fund Balance 24,000.00 27,209.06 - 27,209.06
Excess of Rev/(Exp.) (24,000.00) (2,219.05) 104.27 (2,114.78)
Total Fund Balance 24,990.01 104,27 25,094.28
Total Liabilities and Fund Balance 24,990.01 104.27 25,094.28
g:\Excel\TWD\Monthly\94-5isbs.xls
i a
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Ed Wegner
FROM: John Acker
DATE: November 8, 1995
SUBJECT: Water Facility use
As a part of the review of facilities used for water purposes I
looked at the use of the conference rooms at the water building
over the past year. Since we have no record of actual use, this
information is based on room reservations .
Auditorium
Public 50%
Water 12%
Other Government 16%
Tigard 21%
King City 0%
Durham 0%
Tigard Water District 2%
Conference Room
Public 33%
Water 5%
Other Government 5%
Tigard 52% *
King City 00
Durham 1%
Tigard Water District 4%
* 76% of this use is for the auditors which includes audit of
the water fund. Estimate that a large portion of this time is
spent on water related work 40% - 60%
OCTOBER 1995
WATER MONTHLY REPORT
Revenues/Expenditures:
Month of October Year to Date Prior Yr. to Date % of Budget
Revenues:
Water Sales $311,107.87 $1,334,859.62 $1,770,362.32
Meter Sales 28,590.00 146,13 7.41 119,810.00
Developer Fees 0.00 9,970.88 59,559.00
Other Income 18,766.52 94,189.46 40,275.54
*Total Revenue $358,464.39 $1,585,157.37 $1,987,102.32 39%
Expenditures:
Personal Services $52,093.19 $226,021.10 $235,006.00
Material Services 168,422.54 652,891.05 638,646.66
Capital Outlay 59,941.45 148,693.20 80,527.70
Cap. Proj. Res. Fund 00.00 00.00 00.00
Total Expends. $280,457.18 $1,027,605.35 $754,204.24 30%
SDC Fund: $43,819.92 $197,262.51 $144,757.00 53%
SDC Fund Balance: $1,808,112.18
* Due to the completion of the recent audit and bi-monthly billing, $375,000 of water
sales was transferred to the 94-95 fiscal year to reflect the estimated revenues that would
have been received if we were on a monthly billing cycle.
Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" 3" Total
Durham 1 0 0 0 0 1
King City 0 0 0 0 0 0
Unincorporated Area 10 2 0 0 0 12
City of Tigard 14 5 0 0 0 19
Total for October 32
Water Consumption and Loss:
Total 100 cubic feet of water purchased or produced 189,229 ccf
Plus amount of water from storage during October and
consumption not billed in September 100,045 ccf
Total 100 cubic feet of water billed <251,741 ccf>
Water loss from flushing new lines in subdivisions < 4,578 ccf>
Net amount of water in storage < 4,250 ccf>
Amount of water consumed but not yet billed < 15.800 ccf>
Total Water loss 12,905 ccf 4%
Work Accomplished:
Durham
• Water Division personnel responded to a few routine requests to check for
water leaks or low water pressure at the customer's service.
• Water Division personnel extended two (2) 3/4-inch water services due to
a conflict with a new driveway approach.
King City
• Water Division personnel responded to a few requests to check for low or
no water consumption and water leaks at the meter. Water personnel also
replaced one (1) 3/4-inch pressure regulator that was malfunctioning.
Unincorporated Area
• Water Division personnel replaced three (3) 3/4-inch regulators that were
malfunctioning; replaced six(6) 5/8" x 3/4" water meters; responded to 28
requests to check for low or no water consumption and six requests to
check low or high pressure.
• Water Division personnel repaired a fire hydrant within the Bull Mountain
Meadows subdivision at 15882 SW Bristlecone Way that was damaged.
• Water Division personnel removed a temporary water service and
abandoned three (3) others along SW Beef Bend Road. Water personnel
also made final adjustments to valves and meters that were impacted by the
Washington County road improvement project along SW Beef Bend Road.
• Water Division personnel installed seven (7) 3/4-inch water services and
one 1-inch water service for Bourbon Acres, a single family residential
development located on SW Bexley Lane and SW 128th Avenue.
• Water Division personnel installed 36 3/4-inch water services for Kerrons
Crest III, a single family residential development located south of SW
Scholls Ferry Road at the western boundary of the service area.
City of Tigard
• Water Division personnel replaced 11 3/4-inch pressure regulators and
13 5/8" x 3/4" water meters that were malfunctioning. In addition Water
staff also responded to 68 calls to check on water leaks at the meter,
replace damaged meter boxes or checked reports of low water pressure.
• Water Division personnel installed 14 3/4-inch water services and one(1)
water sampling station for Dublin Park, a single family residential
development located on SW Commercial Street west of SW 95th Avenue.
• Water Division personnel installed 42 3/4-inch water services, one (1) 1-
inch water service and one(1) water sampling station for Hillshire
Woods, a single family residential development located between SW Fern
Street and the summit of Bull Mountain.
• Water Division personnel repaired a 6-inch water main that failed at the
intersection of SW 95th Avenue and SW Commercial Street.
• Water Division personnel installed one (1) 1-inch water service for the new
Magno Humphries building located at SW Commercial Street and SW Hall
Blvd. Water personnel also relocated the existing 2-inch water service for
the existing building at 8800 SW Commercial Street due to the street
improvement project.
• Water Division personnel repaired two (2) water services that were
damaged by a private contractor in the Castle Hill III subdivision.
Status Report:
City of Tigard staff has been attending meetings with RPAG- South Subregional Water
Treatment Plant Exploratory Group. The purpose of this group is to explore the
possibilities of developing a "regional" water treatment plant on the Willamette River
near Wilsonville. Cities and Agencies represented at the meetings have been the cities
of Lake Oswego, Sherwood, Tigard, Tualatin, Wilsonville, Clackamas River Water,
Tualatin Valley Water District, Canby Utility Board, and PGE.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bill Monahan
FROM: John Acker
DATE: October 23, 1995
SUBJECT: School District use of Canterbury
The Tigard Water District entered into an agreement with the Tigard
School District in March 1993 . The agreement states that it is
binding on successors. The agreement also states that the term of
the agreement shall be one year.
The school district has the use of two shop bays totaling 2 , 900
square feet plus outside storage for 11 mini busses . Which is what
is currently is being used.
The school district pays $175 per month ($2100/yr) which has been
billed by the water district each July. The bill has not yet been
sent for the FY 95-96 year.
The utilities are arranged as follows:
GAS
There is only one gas meter for the building. Gas is used to
operate three large ceiling mounted heaters - one in the
district side and two in the City side, each with its own
thermostat . We typically keep our thermostat set fairly low.
My guess, is that the school district uses a much greater
amount of gas to heat than we do. I do not know if the split
is 3 : 1 or 2 : 1 or what.
ELECTRICITY
There is one meter for the building. The school district uses
electricity for lights, coffee pot, etc. and for bus heaters
in the winter. The City uses electricity to operate a pump
station year-round and to operate a well pump during the
summer. There is no way to deteLmine accurately what the
split is with electricity either, but we use by far the
greater amount .
•
WATER
There are two meters for the building. One meter is for the
inside of the building which includes the bathroom. This
meter includes the sanitary sewer charge. The other meter is
for the outside hose bib. This meter includes the stormwater
charge. Neither meter is charged for water use. Both meter
bills are paid by the City
The way to accurately split utility costs is to add meters and
split the systems so that each use area has a separate meter. I
have not looked into the cost of doing so but can if you like. For
water there is already a reasonable split in the meter and systems
- the inside meter including sanitary sewer charge to the district,
the outside meter and stormwater charge to the City. Additionally,
there is the question of the school district paying for their water
usage.
Please let me know if you need further work. Also the school
district needs to be billed for this fiscal year but I will wait
until I hear if you want changes before I proceed.
VISITORS
PLEASE REGISTER
Date: //-,Z..7- 95.
Meeting: /ivD , jpac(-/ j 6.��jN
5
Name (please print) Do you wish to sneak?
(yes or no)
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