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City Council Packet - 01/21/2020IN, a City of Tigard Tigard Business/Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: January 21, 2020 - 6:30 p.m. MEETING LOCATION: City of Tigard -Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 PUBLIC NOTICE: Times noted are estimated. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419 (voice) or 503-684-2772 (11)D -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments; and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-639-4171, ext. 2419 (voice) or 503-684-2772 (1'DD -Telecommunications Devices for the Deaf). VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tiaard-or.aov/city hall/council meetina.oho Workshop meetings are cablecast on Tualatin Valley Community TV as follows: Replay Schedule for Tigard City Council Workshop Meetings-Channel 28 Every Sunday at 12 a.m. Every Monday at 1 p.m. Every Wednesday at 2 p.m. Every Thursday at 12 p.m. Every Friday at 10:30 a.m. SEE ATTACHED AGENDA City of Tigard Tigard Business/Workshop Meeting—Agenda TIGARD TIGARD CITY COUNCIL MEETING DATE AND TIME: January 21, 2020- 6:30 p.m. MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard, OR 97223 6:30 PM EXECUTIVE SESSION: The Tigard City Council may go into Executive Session. If an Executive Session is called to order, the appropriate ORS citation will be announced identifying the applicable statute. All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4), but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 1. BUSINESS/WORKSHOP MEETING A.Call to Order- City Council B.Roll Call C.Pledge of Allegiance D.Call to Council and Staff for Non-Agenda Items 2. PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION FOR THE FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL 6:35 p.m. estimated time 3. RECEIVE UPDATE ON ASSET MANAGEMENT PROGRAM FOR LAKE OSWEGO-TIGARD WATER PARTNERSHIP 6:50 p.m. estimated time 4. RECEIVE BRIEFING ON SHORT TERM RENTALS 7:05 p.m. estimated time 5. RECEIVE UPDATE ON MEMORANDUM OF UNDERSTANDING FOR SW CORRIDOR PROJECT 7:25 p.m. estimated time 6. CONSIDERATION OF A RESOLUTION REFERRING A LOCAL OPTION LEVY 8:10 p.m. estimated time 7. NON AGENDA ITEMS 8. ADMINISTRATIVE REPORT 9. ADJOURNMENT 9:10 p.m. estimated time AIS-4098 2. Workshop Meeting Meeting Date: 01/21/2020 Length (in minutes): 15 Minutes Agenda Title: Public Hearing to Consider Approval of Resolution for the FY 2020 Second Quarter Budget Supplemental Prepared For: Steve Kang Submitted By: Steve Kang, Finance and Information Services Item Type:Motion Requested Meeting Type: Council Resolution Business Public Hearing- Informational Meeting- Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Tigard City Council approve a Resolution adopting the FY 2020 Second Quarter Budget Supplemental? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the City Council approve the Resolution adopting the FY 2020 Second Quarter Budget Supplemental. KEY FACTS AND INFORMATION SUMMARY The following is a summary of items that require council action for FY2020 in the Second Quarter Budget Supplemental: City Management City Management has one request from Human Resources. The City of Tigard moved the Workers' Compensation (WC) insurance from a high cost guaranteed rate plan to a retrospective rate plan for fiscal years from FY17 to FY19,which has resulted in annual overall savings of more than $100,000. However, this rate plan incurs additional premium payments for the actual claims cost as they occur over a 5 year period, which is called a tail. The City built a reserve in the Insurance Fund to cover such claims. This supplemental budget request is to cover the current premium expenditures totaling$153,000,which were not budgeted. Effective FY20,we have moved away from this model and back to the guaranteed plan, so the tail payments will cease after FY25 for the Retrospective WC policy plan years from FY17 through FY19. Police Department Police has two requests. The first one involves a replacement of the crashed police vehicle. The insurance reimbursement payment from CIS is sufficient to cover the full cost of the replacement vehicle. The second request is to recognize overtime expenses and revenue reimbursement related to the following FY19-20 traffic safety grants. Grants are administered through ODOT: DLIII high visibility enforcement, Safety Belt Enforcement Blitzes, Pedestrian Safety Enforcement, Distracted Driving Enforcement and Speed Enforcement. Public Works (PW) Included in PW is a request to increase their consulting services budget for public engagement/outreach efforts. In addition,PW Engineering is looking to hire a consultant to assist with the update to the outdated PW Engineering Design Standards. Capital Improvement Plan (CIP) 95048 Roy Rogers Road—Internals actualizing are higher than anticipated due to additional coordination required with the County. 95065 Pacific Highway Street Lights (SFLP Grant) —Many intersections on Pacific Highway do not have sufficient lighting,which makes it dangerous for drivers,cyclists,pedestrians and transit users. Pedestrians are particularly difficult to see and are vulnerable road users. CIP 95065 will install street lights at unlit quadrants of intersections where they do not already exist along Pacific Highway through the City of Tigard. This project will be primarily funded with a grant from ODOT using the State Fund Local Project (SFLP) program. This is a new CIP project starting in FY2020 and continues thru FY2022. This request is for FY2020. 96054 Emergency Street and Water Greenfield and Gaarde—Water experienced a main break on Greenfield Drive on November 23rd.A consultant has been hired and staff is working to design the necessary repairs. The amount requested is for FY2020 only;the project will continue into FY2021. In addition, due to the severity of the damage, a significant portion of the roadway will be closed to traffic (roughly 500) until repairs can be completed. The Water Division had to purchase barricades, signage, and fencing to close the impacted street, $15,000. 96051 Water Rate and System Development Charge Study—Removing Water Rate Study from CIP 96051 and moving it into Water operations. Per GASB 34,rate studies do not meet the definition of a capital asset. This is a budget neutral request. OTHER ALTERNATIVES Do not approve the Resolution adopting the FY 2020 Second Quarter Budget Supplemental. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS NA DATES OF PREVIOUS CONSIDERATION This is the first time the City Council has been presented with this information. Fiscal Impact Cost: 1,527,350 Budgeted (yes or no): No Where Budgeted (department/program): Multiple Additional Fiscal Notes: The FY 2020 Second Quarter Supplemental will increase the budget by$1.5 million across 13 city funds. The expenditure increases are largely supported through unanticipated beginning fund balances and contingency. This supplemental will decrease the reserves of the city by$153,000. Please refer to Exhibits B,which summarize the fiscal impact of the quarterly supplemental budget by fund. Attachments FY20 Q2 Resolution FY20 02 Supplemental Summary FY20 Q2 Exhibit A FY20 Q2 Exhibit B FY20 Q2 Exhibit C CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION TO ADOPT THE FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL INCLUDING BUDGET ADJUSTMENTS TO PUBLIC WORKS, POLICY AND ADMINISTRATION, AND COMMUNITY SERVICES. WHEREAS,the city acknowledges those items that were unknown at the time the FY 2020 budget was adopted;and WHEREAS, the city recognizes approximately$1,527,350 of unanticipated budget in operations and transfers;and WHEREAS, the increase in budget is offset by unanticipated fund balance, miscellaneous revenue, reserve for future expenditures,and contingency. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: The FY 2019-20 Budget is hereby amended as detailed in Exhibit B. SECTION 2: This resolution is effective immediately upon passage. PASSED: This day of 2020. 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CJ a w ' c g G) O 3 n, ( 7 r CD o 7 <. rt 3 lD a 7 7 rD ,.,. 'fir d 0.n rt n o' < '. rr v, S rt a (n u' rro O5 r0m S S T` S n, d o O O co S C o rt rn. V,0 cL O rD 3 7 = CD 3 -" 3 CD O Cl = rt ( n D S O cu O C 0 0 J F)N O 0O N Exhibit A Q2CM01- Insurance-WC Retro Premium Payment For the previous three fiscal years(FY17,FY18,and FY19),we moved our Workers'Compensation (WC)insurance from a high cost guaranteed rate plan to a retrospective rate plan,which has resulted in annual overall savings of more than 100,000. Under the WC retrospective plan,the city pays a minimal up-front fee for the policy, but pays actual claims costs as they occur over a 5 year period,called a tail.Due to the tail cost portion of the retrospective WC model,we've built a reserve in the Insurance Fund to cover such claims.The current balance in the fund is enough to cover the remaining 5-year tail periods.This supplemental budget request is to cover the current premium expenditures which were not budgeted, $153,000. Effective FY20,we have moved away from this model and back to the guaranteed plan,so will incur no additional expenses after FY25 for the Retrospective WC policy plans(Plan years from FY17 through FY19). Fund 1 of 2 FY 2020 Q2 Revised Central Services Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 1,773,564 $ 1,773,564 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services 10,032,008 $ 10,032,008 Fines&Forfeitures Interest Earnings Miscellaneous 131,036 $ 131,036 Other Financing Sources Transfers In from Other Funds 289,721 $ 53,000 $342,721 Total Resources $ 12,226,329 $ 53,000 $ 12,279,329 Requirements Community Development Community Services Policy and Administration 10,613,565 $ 53,000 $ 10,666,565 Public Works Program Expenditures Total 10,613,565 $ 53,000 $ 10,666,565 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds Contingency 122,427 $ 122,427 Total Budget $ 10,735,992 $ 53,000 $ 10,788,992 Reserve For Future Expenditure 1,490,337 $ 1,490,337 Total Requirements $ 12,226,329 $ 53,000 $ 12,279,329 Exhibit A Q2CM01 -Insurance-WC Retro Premium Payment For the previous three fiscal years(FY17,FY18,and FY19),we moved our Workers'Compensation (WC)insurance from a high cost guaranteed rate plan to a retrospective rate plan,which has resulted in annual overall savings of more than 100,000. Under the WC retrospective plan,the city pays a minimal up-front fee for the policy, but pays actual claims costs as they occur over a 5 year period, called a tail. Due to the tail cost portion of the retrospective WC model,we've built a reserve in the Insurance Fund to cover such claims.The current balance in the fund is enough to cover the remaining 5- year tail periods.This supplemental budget request is to cover the current premium expenditures which were not budgeted, $153,000. Effective FY20,we have moved away from this model and back to the guaranteed plan,so will incur no additional expenses after FY25 for the Retrospective WC policy plans(Plan years from FY17 through FY19). Fund 2 of 2 FY 2020 Q2 Revised Insurance Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 1,117,330 $ 1,117,330 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services Fines &Forfeitures Interest Earnings 26,500 $ 26,500 Miscellaneous 39,000 $ 39,000 Other Financing Sources Transfers In from Other Funds Total Resources $ 1,182,830 $ 1,182,830 Requirements Community Development Community Services Policy and Administration 67,975 $ 100,000 $ 167,975 Public Works Program Expenditures Total 67,975 $ 100,000 $ 167,975 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds 53,000 $ 53,000 Contingency 21,501 $ 21,501 Total Budget $ 89,476 $ 153,000 $242,476 Reserve For Future Expenditure 1,093,354 $153,000) $940,354 Total Requirements $ 1,182,830 $ 1,182,830 Exhibit A 02FIS01- Pay Equity Adjustment Entry Correction Moving a portion of Pay Equity Adjustment from General Fund to Building Fund to reflect the staff allocations. Fund 1 of 2 FY 2020 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 21,829,986 $ 21,829,986 Property Taxes 17,121,416 $ 17,121,416 Franchise Fees 6,254,627 $ 6,254,627 Special Assessments Licenses &Permits 1,186,521 $ 1,186,521 Intergovernmental 7,347,865 $ 7,347,865 Charges for Services 253,702 $ 253,702 Fines & Forfeitures 1,654,498 $ 1,654,498 Interest Earnings 500,900 $ 500,900 Miscellaneous 215,470 $ 215,470 Other Financing Sources Transfers In from Other Funds 292,900 $ 292,900 Total Resources $ 56,657,885 $ 56,657,885 Requirements Community Development 3,853,272 $ 17,180) $ 3,836,092 Community Services 26,079,981 $ 26,079,981 Policy and Administration 1,089,773 $ 1,089,773 Public Works Program Expenditures Total 31,023,026 $ 17,180) $ 31,005,846 Debt Service Loan to TCDA 1,000 $ 1,000 Work-In-Progress Transfers to Other Funds 2,671,977 $ 2,671,977 Contingency 1,319,734 $ 17,180 $ 1,336,914 Total Budget $ 35,015,737 $ 35,015,737 Reserve For Future Expenditure 21,642,148 $ 21,642,148 Total Requirements $ 56,657,885 $ 56,657,885 Exhibit A Q2FIS01 - Pay Equity Adjustment Entry Correction Moving a portion of Pay Equity Adjustment from General Fund to Building Fund to reflect the staff allocations. Fund 2 of 2 FY 2020 Q2 Revised Building Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 8,021,235 $ 8,021,235 Property Taxes Franchise Fees Special Assessments Licenses &Permits 2,322,956 $ 2,322,956 Intergovernmental 8,281 $ 8,281 Charges for Services 7,000 $ 7,000 Fines &Forfeitures Interest Earnings 150,500 $ 150,500 Miscellaneous 500 $ 500 Other Financing Sources Transfers In from Other Funds 250,000 $ 250,000 Total Resources $ 10,760,472 $ 10,760,472 Requirements Community Development 2,167,188 $ 17,180 $ 2,184,368 Community Services Policy and Administration Public Works Program Expenditures Total 2,167,188 $ 17,180 $ 2,184,368 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds Contingency 250,559 $ 17,180) $ 233,379 Total Budget $ 2,417,747 $ 2,417,747 Reserve For Future Expenditure 8,342,725 $ 8,342,725 Total Requirements $ 10,760,472 $ 10,760,472 Exhibit A Q2PD01 -Police Vehicle Replacement Police vehicle#18-072 was damaged during an incident in September.An officer(detective)was the first to respond to a crash and while staging his vehicle to protect the driver,was hit from behind by a third vehicle driving by the incident. No one was hurt,however, the car was declared a total loss.CIS paid the City of Tigard $34,100 to cover the full cost of the replacement vehicle as well as the costs associated with the removal,evaluation and deconstruction of the vehicle. No additional fund is requested to cover this vehicle replacement. FY 2020 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 21,829,986 $ 21,829,986 Property Taxes 17,121,416 $ 17,121,416 Franchise Fees 6,254,627 $ 6,254,627 Special Assessments Licenses &Permits 1,186,521 $ 1,186,521 Intergovernmental 7,347,865 $ 7,347,865 Charges for Services 253,702 $ 253,702 Fines &Forfeitures 1,654,498 $ 1,654,498 Interest Earnings 500,900 $ 500,900 Miscellaneous 215,470 $ 34,100 $ 249,570 Other Financing Sources Transfers In from Other Funds 292,900 $ 292,900 Total Resources $ 56,657,885 $ 34,100 $ 56,691,985 Requirements Community Development 3,853,272 $ 3,853,272 Community Services 26,079,981 $ 34,100 $ 26,114,081 Policy and Administration 1,089,773 $ 1,089,773 Public Works Program Expenditures Total 31,023,026 $ 34,100 $ 31,057,126 Debt Service Loan to TCDA 1,000 $ 1,000 Work-In-Progress Transfers to Other Funds 2,671,977 $ 2,671,977 Contingency 1,319,734 $ 1,319,734 Total Budget $ 35,015,737 $ 34,100 $ 35,049,837 Reserve For Future Expenditure 21,642,148 $ 21,642,148 Total Requirements $ 56,657,885 $ 34,100 $ 56,691,985 Exhibit A Q2PD02- Federal Grant recognition- annual traffic safety grants Request to recognize overtime expenses and revenue reimbursement related to the following FY 2019-20 traffic safety grants. Grants are administered through ODOT: DUll high visibility enforcement,Safety Belt enforcement Blitzes, Pedestrian Safety Enforcement, Distracted Driving Enforcement and Speed Enforcement.All grants are Federal funds and reimburse the City for officer overtime expenses. FY 2020 Q2 Revised General Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 21,829,986 $ 21,829,986 Property Taxes 17,121,416 $ 17,121,416 Franchise Fees 6,254,627 $ 6,254,627 Special Assessments Licenses &Permits 1,186,521 $ 1,186,521 Intergovernmental 7,347,865 $ 12,750 $ 7,360,615 Charges for Services 253,702 $ 253,702 Fines&Forfeitures 1,654,498 $ 1,654,498 Interest Earnings 500,900 $ 500,900 Miscellaneous 215,470 $ 215,470 Other Financing Sources Transfers In from Other Funds 292,900 $ 292,900 Total Resources $ 56,657,885 $ 12,750 $ 56,670,635 Requirements Community Development 3,853,272 $ 3,853,272 Community Services 26,079,981 $ 12,750 $ 26,092,731 Policy and Administration 1,089,773 $ 1,089,773 Public Works Program Expenditures Total 31,023,026 $ 12,750 $ 31,035,776 Debt Service Loan to TCDA 1,000 $ 1,000 Work-In-Progress Transfers to Other Funds 2,671,977 $ 2,671,977 Contingency 1,319,734 $ 1,319,734 Total Budget $ 35,015,737 $ 12,750 $ 35,028,487 Reserve For Future Expenditure 21,642,148 $ 21,642,148 Total Requirements $ 56,657,885 $ 12,750 $ 56,670,635 Exhibit A Q2PW01 -Public Engagement/Outreach Contractual Services Public Works is experiencing a significant increase in need for the Public Engagement/Outreach. Issues such as rate increases, water main breaks, weather events, increasing recreation events, etc., are putting a strain on the department's availability to engage and outreach to the citizens. This funding will allow the department a flexibility to contract with engagement/outreach firms as needed. FY 2020 Q2 Revised PW Admin Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 316,216 $ 316,216 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services 2,262,895 $ 2,262,895 Fines & Forfeitures Interest Earnings Miscellaneous Other Financing Sources Transfers In from Other Funds 48,336 $ 48,336 Total Resources $ 2,627,447 $ 2,627,447 Requirements Community Development Community Services Policy and Administration Public Works 2,315,101 $50,000 $ 2,365,101 Program Expenditures Total 2,315,101 $50,000 $ 2,365,101 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds Contingency 93,587 $ 50,000) $ 43,587 Total Budget $ 2,408,688 $ 2,408,688 Reserve For Future Expenditure 218,759 $ 218,759 Total Requirements $ 2,627,447 $ 2,627,447 Exhibit A Q2PW02-Public Works Engineering Standards This request will allow Engineering to hire a consultant to assist with the update to the outdated Public Works Engineering Design Standards.The current standards have been in use since 1998. In addition, upcoming needs for light rail,the Tigard Triangle plan implementation,the Clean Water Services requirements,and the internal workload require us to seek consultant assistance. Fund 1 of 5 FY 2020 Q2 Revised Gas Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 2,975,984 $ 15,000 $ 2,990,984 Property Taxes Franchise Fees Special Assessments Licenses &Permits 65,965 $ 65,965 Intergovernmental 4,381,236 $ 4,381,236 Charges for Services Fines &Forfeitures Interest Earnings 82,400 $ 82,400 Miscellaneous 62,818 $ 62,818 Other Financing Sources Transfers In from Other Funds 158,000 $ 158,000 Total Resources $ 7,726,403 $ 15,000 $ 7,741,403 Requirements Community Development Community Services Policy and Administration Public Works 3,793,100 $ 3,793,100 Program Expenditures Total 3,793,100 $ 3,793,100 Debt Service 577,230 $ 577,230 Loan to TCDA Work-In-Progress Transfers to Other Funds 2,147,400 $ 15,000 $ 2,162,400 Contingency 189,380 $ 189,380 Total Budget $ 6,707,110 $ 15,000 $ 6,722,110 Reserve For Future Expenditure 1,019,293 $ 1,019,293 Total Requirements $ 7,726,403 $ 15,000 $ 7,741,403 Exhibit A 02PW02-Public Works Engineering Standards This request will allow Engineering to hire a consultant to assist with the update to the outdated Public Works Engineering Design Standards.The current standards have been in use since 1998. In addition, upcoming needs for light rail,the Tigard Triangle plan implementation,the Clean Water Services requirements,and the internal workload require us to seek consultant assistance. Fund 2 of 5 FY 2020 Q2 Revised Sanitary Sewer Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 4,903,060 $ 15,000 $ 4,918,060 Property Taxes Franchise Fees Special Assessments Licenses &Permits 92,200 $ 92,200 Intergovernmental Charges for Services 3,255,811 $ 3,255,811 Fines&Forfeitures Interest Earnings 110,300 $ 110,300 Miscellaneous 42,100 $ 42,100 Other Financing Sources Transfers In from Other Funds 317,750 $ 317,750 Total Resources $ 8,721,221 $ 15,000 $ 8,736,221 Requirements Community Development Community Services Policy and Administration Public Works 2,321,995 $ 2,321,995 Program Expenditures Total 2,321,995 $ 2,321,995 Debt Service Loan to TCDA Work-In-Progress 1,280,500 $ 1,280,500 Transfers to Other Funds 659,200 $ 15,000 $ 674,200 Contingency 393,904 $ 393,904 Total Budget $ 4,655,599 $ 15,000 $ 4,670,599 Reserve For Future Expenditure 4,065,622 $ 4,065,622 Total Requirements $ 8,721,221 $ 15,000 $ 8,736,221 Exhibit A Q2PW02-Public Works Engineering Standards This request will allow Engineering to hire a consultant to assist with the update to the outdated Public Works Engineering Design Standards.The current standards have been in use since 1998. In addition, upcoming needs for light rail,the Tigard Triangle plan implementation,the Clean Water Services requirements,and the internal workload require us to seek consultant assistance. Fund 3 of 5 FY 2020 Q2 Revised Stormwater Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 6,622,618 $ 15,000 $ 6,637,618 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services 3,892,188 $ 3,892,188 Fines&Forfeitures Interest Earnings 139,900 $ 139,900 Miscellaneous 5,000 $ 5,000 Other Financing Sources Transfers In from Other Funds 704,000 $ 704,000 Total Resources $ 11,363,706 $ 15,000 $ 11,378,706 Requirements Community Development Community Services Policy and Administration Public Works 3,019,778 $ 3,019,778 Program Expenditures Total 3,019,778 $ 3,019,778 Debt Service Loan to TCDA Work-In-Progress 2,502,500 $ 2,502,500 Transfers to Other Funds 385,550 $ 15,000 $400,550 Contingency 183,064 $ 183,064 Total Budget $ 6,090,892 $ 15,000 $ 6,105,892 Reserve For Future Expenditure 5,272,814 $ 5,272,814 Total Requirements $ 11,363,706 $ 15,000 $ 11,378,706 Exhibit A Q2PW02-Public Works Engineering Standards This request will allow Engineering to hire a consultant to assist with the update to the outdated Public Works Engineering Design Standards.The current standards have been in use since 1998. In addition, upcoming needs for light rail,the Tigard Triangle plan implementation,the Clean Water Services requirements,and the internal workload require us to seek consultant assistance. Fund 4 of 5 FY 2020 Q2 Revised Water Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 30,861,424 $ 15,000 $ 30,876,424 Property Taxes Franchise Fees Special Assessments Licenses &Permits 170,000 $170,000 Intergovernmental 15,000 $15,000 Charges for Services 22,405,446 $22,405,446 Fines&Forfeitures Interest Earnings 500,700 $500,700 Miscellaneous 50,000 $50,000 Other Financing Sources Transfers In from Other Funds Total Resources $ 54,002,570 $ 15,000 $ 54,017,570 Requirements Community Development Community Services Policy and Administration Public Works 10,289,657 $10,289,657 Program Expenditures Total 10,289,657 $10,289,657 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds 10,705,600 $ 15,000 $ 10,720,600 Contingency 495,422 $495,422 Total Budget $ 21,490,679 $ 15,000 $ 21,505,679 Reserve For Future Expenditure 32,511,891 $32,511,891 Total Requirements $ 54,002,570 $ 15,000 $ 54,017,570 Exhibit A Q2PW02-Public Works Engineering Standards This request will allow Engineering to hire a consultant to assist with the update to the outdated Public Works Engineering Design Standards.The current standards have been in use since 1998. In addition, upcoming needs for light rail,the Tigard Triangle plan implementation,the Clean Water Services requirements,and the internal workload require us to seek consultant assistance. Fund 5 of 5 FY 2020 Q2 Revised PW Engineering Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 541,296 $ 541,296 Property Taxes Franchise Fees Special Assessments Licenses &Permits 800,000 $ 800,000 Intergovernmental 145,128 $ 145,128 Charges for Services 2,920,852 $ 2,920,852 Fines &Forfeitures Interest Earnings Miscellaneous 86,152 $ 86,152 Other Financing Sources Transfers In from Other Funds 640,718 $ 60,000 $700,718 Total Resources $ 5,134,146 $ 60,000 $ 5,194,146 Requirements Community Development Community Services Policy and Administration Public Works 4,357,158 $ 60,000 $ 4,417,158 Program Expenditures Total 4,357,158 $ 60,000 $ 4,417,158 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds Contingency 97,162 $ 97,162 Total Budget $ 4,454,320 $ 60,000 $ 4,514,320 Reserve For Future Expenditure 679,826 $ 679,826 Total Requirements $ 5,134,146 $ 60,000 $ 5,194,146 Exhibit A Q2PW03 - CIP 95048 Roy Rogers Road Internals actualizing higher than anticipated due to additional coordination required with the County. Fund 1 of 2 FY 2020 Q2 Revised Transportation Development Tax Revised Q1 Amendment Q2 Resources BeginninnFund Balance 10,529,970 $ 25,000 $ 10,554,970 Property Taxes Franchise Fees Special Assessments Licenses & Permits 1,400,000 $1,400,000 Intergovernmental Charges for Services Fines & Forfeitures Interest Earnings 253,900 $253,900 Miscellaneous Other Financing Sources Transfers In from Other Funds Total Resources $ 12,183,870 $ 25,000 $ 12,208,870 Requirements Community Development Community Services Policy and Administration Public Works Program Expenditures Total Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds 1,425,000 $ 25,000 $1,450,000 Contingency Total Budget $ 1,425,000 $ 25,000 $ 1,450,000 Reserve For Future Expenditure 10,758,870 $ 10,758,870 Total Requirements $ 12,183,870 $ 25,000 $ 12,208,870 Exhibit A Q2PW03 - CIP 95048 Roy Rogers Road Internals actualizing higher than anticipated due to additional coordination required with the County. Fund 2 of 2 FY 2020 Q2 Revised Transportation CIP Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 820,000 $ 820,000 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental 1,153,200 $ 1,153,200 Charges for Services Fines & Forfeitures Interest Earnings Miscellaneous Other Financing Sources Transfers In from Other Funds 4,105,200 $ 25,000 $ 4,130,200 Total Resources $6,078,400 $ 25,000 $6,103,400 Requirements Community Development Community Services Policy and Administration Public Works Program Expenditures Total Debt Service Loan to TCDA Work-In-Progress 5,358,400 $ 25,000 $ 5,383,400 Transfers to Other Funds Contingency Total Budget $5,358,400 $ 25,000 $5,383,400 Reserve For Future Expenditure 720,000 $ 720,000 Total Requirements $6,078,400 $ 25,000 $6,103,400 Exhibit A Q2PW04 - CIP 95065 Pacific Highway Street Lights (SFLP Grant) Many intersections on Pacific Highway do not have sufficient lighting making it dangerous for drivers, cyclists, pedestrians and transit users. Pedestrians are particularly difficult to see and are vulnerable road users.. This project is to install street lights at unlit quadrants of intersections where they do not already exist along Pacific Highway through the City of Tigard. This project will be primarily funded with a grant from ODOT using the State Fund Local Project (SFLP) program. This is a new CIP project starting in FY2020 and continues thru FY2022. This request is for FY2020 only. Fund 1 of 2 FY 2020 Q2 Revised Gas Tax Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 2,975,984 $ 10,000 $ 2,985,984 Property Taxes Franchise Fees Special Assessments Licenses & Permits 65,965 $65,965 Intergovernmental 4,381,236 $4,381,236 Charges for Services Fines & Forfeitures Interest Earnings 82,400 $82,400 Miscellaneous 62,818 $62,818 Other Financing Sources Transfers In from Other Funds 158,000 $158,000 Total Resources $ 7,726,403 $ 10,000 $ 7,736,403 Requirements Community Development Community Services Policy and Administration Public Works 3,793,100 $3,793,100 Program Expenditures Total 3,793,100 $ 3,793,100 Debt Service 577,230 $577,230 Loan to TCDA Work-In-Progress Transfers to Other Funds 2,147,400 $ 10,000 $ 2,157,400 Contingency 189,380 $189,380 Total Budget $ 6,707,110 $ 10,000 $ 6,717,110 Reserve For Future Expenditure 1,019,293 $ 1,019,293 Total Requirements $ 7,726,403 $ 10,000 $ 7,736,403 Exhibit A Q2PW04 - CIP 95065 Pacific Highway Street Lights (SFLP Grant) Many intersections on Pacific Highway do not have sufficient lighting making it dangerous for drivers, cyclists, pedestrians and transit users. Pedestrians are particularly difficult to see and are vulnerable road users.. This project is to install street lights at unlit quadrants of intersections where they do not already exist along Pacific Highway through the City of Tigard. This project will be primarily funded with a grant from ODOT using the State Fund Local Project (SFLP) program. This is a new CIP project starting in FY2020 and continues thru FY2022. This request is for FY2020 only. Fund 2 of 2 FY 2020 Q2 Revised Transportation CIP Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 820,000 $820,000 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental 1,153,200 $ 95,000 $ 1,248,200 Charges for Services Fines & Forfeitures Interest Earnings Miscellaneous Other Financing Sources Transfers In from Other Funds 4,105,200 $ 10,000 $ 4,115,200 Total Resources $6,078,400 $ 105,000 $6,183,400 Requirements Community Development Community Services Policy and Administration Public Works Program Expenditures Total Debt Service Loan to TCDA Work-In-Progress 5,358,400 $ 105,000 $ 5,463,400 Transfers to Other Funds Contingency Total Budget $5,358,400 $ 105,000 $5,463,400 Reserve For Future Expenditure 720,000 $ 720,000 Total Requirements $6,078,400 $ 105,000 $6,183,400 Exhibit A 02PW05 - CIP 96054 Emergency Street and Water Greenfield and Gaarde Water experienced a main break on Greenfield Drive on November 23rd.A consultant has been hired and staff is working to design the necessary repairs. Amount requested is for FY2020 only,the project will continue into FY2021. In addition, due to the severity of the damage, a significant portion of the roadway will be closed to traffic (roughly 500') until repairs can be completed. The Water Division had to purchase barricades, signage, and fencing to close the impacted street, 15,000. Fund 1 of 2 FY 2020 Q2 Revised Water Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 30,861,424 $ 615,000 $ 31,476,424 Property Taxes Franchise Fees Special Assessments Licenses & Permits 170,000 $170,000 Intergovernmental 15,000 $15,000 Charges for Services 22,405,446 $22,405,446 Fines &Forfeitures Interest Earnings 500,700 $500,700 Miscellaneous 50,000 $50,000 Other Financing Sources Transfers In from Other Funds Total Resources $ 54,002,570 $ 615,000 $ 54,617,570 Requirements Community Development Community Services Policy and Administration Public Works 10,289,657 $ 15,000 $ 10,304,657 Program Expenditures Total 10,289,657 $ 15,000 $ 10,304,657 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds 10,705,600 $ 600,000 $ 11,305,600 Contingency 495,422 $495,422 Total Budget $ 21,490,679 $ 615,000 $ 22,105,679 Reserve For Future Expenditure 32,511,891 $ 32,511,891 Total Requirements $ 54,002,570 $ 615,000 $ 54,617,570 Exhibit A 02PW05 - CIP 96054 Emergency Street and Water Greenfield and Gaarde Water experienced a main break on Greenfield Drive on November 23rd.A consultant has been hired and staff is working to design the necessary repairs.Amount requested is for FY2020 only, the project will continue into FY2021. In addition, due to the severity of the damage, a significant portion of the roadway will be closed to traffic(roughly 500') until repairs can be completed. The Water Division had to purchase barricades, signage, and fencing to close the impacted street, $15,000. Fund 2 of 2 FY 2020 Q2 Revised Water CIP Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 1,530,000 $ 1,530,000 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services Fines & Forfeitures Interest Earnings Miscellaneous Other Financing Sources Transfers In from Other Funds 4,394,500 $ 600,000 $ 4,994,500 Total Resources $5,924,500 $ 600,000 $6,524,500 Requirements Community Development Community Services Policy and Administration Public Works Program Expenditures Total Debt Service Loan to TCDA Work-In-Progress 4,394,500 $ 600,000 $ 4,994,500 Transfers to Other Funds Contingency Total Budget $4,394,500 $ 600,000 $4,994,500 Reserve For Future Expenditure 1,530,000 $1,530,000 Total Requirements $5,924,500 $ 600,000 $6,524,500 Exhibit A Q2PW06 - CIP 96051 -Water Rate and System Development Charge Study Removing Water Rate Study from CIP 96051 and moving it into Water operations. Per GASB 34, rate studies do not meet the definition of the capital asset. This is a budget neutral request. Fund 1 of 2 FY 2020 Q2 Revised Water Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 30,861,424 $ 30,861,424 Property Taxes Franchise Fees Special Assessments Licenses & Permits 170,000 $170,000 Intergovernmental 15,000 $15,000 Charges for Services 22,405,446 $22,405,446 Fines & Forfeitures Interest Earnings 500,700 $500,700 Miscellaneous 50,000 $50,000 Other Financing Sources Transfers In from Other Funds Total Resources $ 54,002,570 $ 54,002,570 Requirements Community Development Community Services Policy and Administration Public Works 10,289,657 $ 72,500 $ 10,362,157 Program Expenditures Total 10,289,657 $ 72,500 $ 10,362,157 Debt Service Loan to TCDA Work-In-Progress Transfers to Other Funds 10,705,600 $ 72,500) $ 10,633,100 Contingency 495,422 $495,422 Total Budget $ 21,490,679 $ 21,490,679 Reserve For Future Expenditure 32,511,891 $ 32,511,891 Total Requirements $ 54,002,570 $ 54,002,570 Exhibit A Q2PW06 - CIP 96051 -Water Rate and System Development Charge Study Removing Water Rate Study from CIP 96051 and moving it into Water operations. Per GASB 34, rate studies do not meet the definition of the capital asset. This is a budget neutral request. Fund 2 of 2 FY 2020 Q2 Revised Water CIP Fund Revised Q1 Amendment Q2 Resources Beginning Fund Balance 1,530,000 $1,530,000 Property Taxes Franchise Fees Special Assessments Licenses &Permits Intergovernmental Charges for Services Fines &Forfeitures Interest Earnings Miscellaneous Other Financing Sources Transfers In from Other Funds 4,394,500 $ 72,500) $ 4,322,000 Total Resources $5,924,500 $ 72,500) $5,852,000 Requirements Community Development Community Services Policy and Administration Public Works Program Expenditures Total Debt Service Loan to TCDA Work-In-Progress 4,394,500 $ 72,500) $ 4,322,000 Transfers to Other Funds Contingency Total Budget $4,394,500 $ 72,500) $4,322,000 Reserve For Future Expenditure 1,530,000 $ 1,530,000 Total Requirements $5,924,500 $ 72,500) $5,852,000 qd nH rd •0 '-0 '0nn ;U 71n ' r "1 '0 t0 ro rnR° rn o n ° hi hioodntr .' rn0-t 0 a d NcioBao• v m C n 'n icl, o K rt k a o' a at 0 r 0. a 0 a S. naco 2. 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' V N C '8 N c g c Z i g -5 u v w 1 ° u -c y v v c p, 5 u U ON m X w 7 ( U C1 i w C C y W w 'O u. vJ Pyr CD ."v. .3 W g a a c v 0 « tet u 4 o « ca t O w v w x Q v $ °, 2+ ` O .v a G 0 ., a E ? id, U ( 9 ro w k O U O 41 F x F AGENDA ITEM No. 2 Date: January 21, 2020 TESTIMONY SIGN-UP SHEETS Please sign on the following page(s) if you wish to testify before City Council on: PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION FOR THE FY 2020 SECOND QUARTER BUDGET SUPPLEMENTAL This is a City of Tigard public meeting,subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and is openly available to all members of the public. The names and addresses of persons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Due to Time Constraints City Council May Impose A Time Limit on Testimony AGENDA ITEM No. 2 Date: January 21, 2020 PLEASE PRINT This is a City of Tigard public meeting, subject to the State of Oregon's public meeting and records laws. All written and oral testimony become part of the public record and available to members of the public. The names, and addresses ifprovided, ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record. Proponent—(Speaking In Favor) Opponent—(Speaking Against) Neutral Name and City you live in: Name and City you live in: Name and City you live in: Optional: Contact information Optional:Contact information Optional:Contact information Address,phone or email)if you Address,phone or email)if you Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: Name and City you live in: Name and City you live in: Name and City you live in: Optional:Contact information Optional:Contact information Optional: Contact information Address,phone or email)if you Address,phone or email)if you Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: Name and City you live in: Name and City you live in: Name and City you live in: Optional:Contact information Optional:Contact information Optional: Contact information Address,phone or email)if you Address,phone or email)if you Address,phone or email)if you wish staff to follow-up or contact wish staff to follow-up or contact wish staff to follow-up or contact you: you: you: AIS-4068 3. Workshop Meeting Meeting Date: 01/21/2020 Length (in minutes): 15 Minutes Agenda Title: Receive Update on Asset Management Program for Lake Oswego-Tigard Water Partnership Prepared For: John Goodrich Submitted By: John Goodrich, Public Works Item Type:Update, Discussion, Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Staff will brief the council with information regarding budgeting for future renewal, repair and replacement for the Lake Oswego-Tigard Water Supply System (Water System) facilities. STAFF RECOMMENDATION / ACTION REQUEST Staff will ask Council for direction regarding funding options. KEY FACTS AND INFORMATION SUMMARY Background In 2008,Lake Oswego and Tigard signed an Intergovernmental Agreement (IGA) for construction and operation of a water supply system. Water supply facilities were constructed between 2013 and 2017 with a total project cost of$250 Million. The City of Lake Oswego is the managing partner of the supply facilities and is responsible for ongoing maintenance and operation of the facilities. Section 3.4 of the IGA designates the creation of an asset inventory and replacement schedule and Section 7.1.3 states that the parties shall budget for renewal, repair and replacement costs for the system proportional to that party's ownership interest. Lake Oswego and Tigard Utility and Finance staff have compiled projections of future replacement requirements and costs and options for funding. Discussion The Lake Oswego-Tigard Water Partnership Oversight Committee (OVC) meets quarterly to review operation and management of the water supply facilities and make recommendations. Information related to the renewal and replacement funding analysis was presented and discussed during meetings on 7/19/2018, 10/29/2018 and 7/8/2019. Based on language in the IGA, staff have compiled an analysis of the assets that compose the water supply facilities,when each item is expected to require major repair or replacement and the cost of this work. The cost and schedule was then analyzed and several options for funding the renewal and replacement are proposed. The IGA does not require each City to use the same funding approach,it only specifies the need to develop a reserve and that each City will pay a proportional share for renewal and replacement of assets. Total lifecycle repair and replacement costs are calculated to be $92.7M for Tigard and $86.9M for Lake Oswego.This is an average cost of$1.9M per year for Tigard and $1.74M per year for the Lake Oswego's portion of the facilities. Options for funding this work are presented as follows: Option 1: Reserve 1%of total repair and replacement costs annually.This would generate a combined$1.8M each year, $927,000 from Tigard and $869,000 from Lake Oswego. In this scenario, a funding shortfall would occur in 2030. Option 2: Reserve 1.5% of repair and replacement costs annually. This would generate a combined$2.7M annually, $1.4M from Tigard and$1.3M from Lake Oswego. Funding shortfall could occur in 2045. Lake Oswego's debt retires in 2038 and Tigard's debt retires shortly after in 2046. Option 3: "Inclining Block Strategy" -An alternative to establishing a flat reserve percentage is to incrementally increase the percentage in"blocks" over time. This approach encourages intergenerational equity,meaning future generations would pay a larger amount of the future repair and replacement costs.This strategy is customizable to each City.The inclining block strategy proposed for Tigard is to reserve $1.16 million per year (1.25%), and then increase the annual reserve by 1.75%in 2031,and again raising to 2.25%in 2041. If Lake Oswego adopted this approach, they would reserve $IM per year (1.15%) until 2038 when the Lake Oswego bonds are paid off and at that time increase the reserve to $2.17 M per year (2.5%).This strategy requires increases in the reserve amount over time in order to avoid funding shortfall in future years. The report to the Oversight Committee on the repair and replacement funding is included in the following attachments and includes discussion of the topic. Attachment 1: Depreciation Funding Memo to LOT Oversight Committee Attachment 2:Assets Renewal and Replacement Business Strategy At the July OVC meeting, the members discussed the three funding options but did not recommend or decide on any one option. Both Lake Oswego and Tigard members wanted to discuss the options with their respective councils before making a recommendation. Lake Oswego and Tigard staff have compiled the projections of future replacement requirements and the options for funding. This information has been provided and reviewed by the Oversight Committee. Staff favors and recommends Option 3 because it uses a phased approach for accumulating the necessary funds for future repair and replacement of Water System assets. Staff further recommends that the funding under Option 3 be programmed into future budget requirements beginning in FY2021. OTHER ALTERNATIVES Not applicable. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Council signed an IGA with the City of Lake Oswego in August 2008 regarding the design, construction and operations/maintenance of a water supply system serving both communities.This agreement included provisions pertaining to repair and replacement funding requirements. DATES OF PREVIOUS CONSIDERATION This is the first council briefing on the options available to fund major repair,renewal and replacement of water supply assets within the Lake Oswego-Tigard Water Partnership. Fiscal Impact Cost: 1,116,000 Budgeted (yes or no): No Where Budgeted (department/program): Water Additional Fiscal Notes: Based on the agreement and ownership capacity, $92.7 million is assigned as Tigard Water System Assets. Based on the phased approach outlined in Option#3, the 1.25% funding reserve requirement equals approximately$1.16 million per year that would need to be added to the revenue requirements for Water Utility services. Staff is recommending that these budget requirements be added to the proposed FY 2021 budget as a funding reserve for the water supply system repair and replacement program. Attachments Asset Repair Replacement Strategy Presentation Asset Repair Replacement Memo to OVC Asset Repair Replacement Business Strategy Memo to OVC CA 70 a> r ro P r) N P rt n CD CD CD Pa) co 1"d ft P: 0 0ftCD m. cm CD a H 71 P2t C") in g. e-1, c CD o u O N D ro N y O V _ULN 0 vr Iv o 03 rn el rD el W L CD c 5• 70 n 0 ) N -o - < CD CD CD S O ZCD CD N = -1 0 C _ NO Ct.E--1 CD CD n. O co n O. CD "5 r-r CD N CD N r+ CD 4 i D- rt CD CD. CCD Q r-r CD O 0 CD O O r+ CD -, CU N 7 O CD N CDm- C/) NmCDr+ CD G NN t- 1cr OCD r-r CD CD a)• 0 Q r+ 0- N fi CD C CD n C CD 0 CD G r-F D D - d O Vi Cr N N S e O r c - D o n CND Ea- 3 n 3 (4' g r* a 0 o rr N n 074. C 70 N o 7v N CD Q Q CDrD13 CD h CD ( ) o c 4 0 v r-r m r) E 0 CD . 0.) N CD 70 -a D C Q- 3 t N = CD a) 0_ Q: CD O CD D —. C - E O CD CD CD 0cp CSD fC1 VI O rD ' Q N . r- I CD u•I D CD Q. -0 n N o `, 1:' CD O CAD n N V r a o CD 3 rD N c1 CD N N Q> r+ r t , CD ' ' CD CD co I C C 3 ' N 3 eq. — = o rr O- P m C) = CD Cu v C rO r i- P N -(1. 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MIMI a) 4011111 Cr t-1- R?,CD r+ S CD NJ 0 W 00 o c rt o 0 CD 0 o 3 r 75D DNoW n co r — 5 — vi D CCD O Orc I n m CU CU -• dq O 1 C 0 co 7+ 0 OQCD CT eL C fD v a- O TI yr lir o114.) NJ: Psi N :S: CDD 0:• O : O G 94 nC'1i: U'I ;•••••,Iiii W ,:tSt of CD 7:3 4: 0 : ::•: N D Ojja o ::::' : 0 CV rD LID ::::0 o:; O o a) ii 11311111 vt 0_ a•., i ri) cufDN iff r+ N 1 V :.( 73 a 4 N 10wI a) O LD Millions W 0 CD ZAVSMENX O Y iv me Immo Vy O i_ tile i I g i® M MI r rre i•il• i C CD 110• 3 y H O H ATTACHMENT 2 0 Lake Oswego • Tigard Water Partnership sharing water connecting communities Lake Oswego/Tigard Water Supply Partnership TO: Oversight Committee FROM: Kari Duncan and John Goodrich Operations Committee DATE: July 8, 2019 SUBJECT: Assets Renewal and Replacement Business Strategy Background: At the July 2018 meeting of the Oversight Committee, staff presented an overview of the Renewal and Replacement Planning models developed for the Partnership. It was determined that long term renewal and replacement funding will begin July 1, 2021. Staff have continued to analyze the inventory of assets provided in the model and develop a strategy for funding reserves that aligns with the current Water Supply Agreement. The goal of the reserve strategy is to evaluate and prepare for asset repair and replacement costs over a 50-year timeframe. The revised dollar figure is $180 million, differing from the 169 million that was previously discussed with the Oversight Committee. In summary, the originally presented cost did not include any repairs or the frequency that an asset may need to be replaced; it only identified the one-time cost of replacement. The dollar amount identified for this analysis incorporates those assets that are programmed to be replaced multiple times throughout the 50 years, due to their useful life. It also includes the repair costs that are required for maintaining the system. Staff will provide a presentation describing this analysis in more detail, along with three potential options for a reserve level (%). Objective: Staff are looking for feedback from the OVC regarding the different approaches to establishing a level (%) of savings for long term renewal and replacement of capital assets. Memorandum Oversight Committee 5.1 2 Cost Allocation by Facility Water Bonita Pump Pipeline Reservoirs River Intake PS Treatment Station Plant Tigard 100.00% 60.24% 51.43% 47.37% 47.37% Lake Oswego 0.00% 39.76% 48.57% 52.63% 52.63% Cost Allocation by City City of Tigard City of Lake Oswego System Total Cost 92.7 M 86.9 M 179.6 M Average Annual Cost $1.9 M 1.8 M 3.7 M Max Annual Cost 16.5 M in 2065 15.9 M in 2065 32.4 M in 2065 ATTACHMENT 1 Lake Oswego • Tigard Water Partnership sharing water connecting communities Lake Oswego/Tigard Water Supply Partnership TO: Councilor Jackie Manz, Chair Mayor Kent Studebaker Council President John Goodhouse, Vice Chair Councilor Liz Newton FROM: Samantha Naluai, PW Management Analyst CC: John Goodrich, PW Utility Operations Manager Kari Duncan, Water Treatment Plant Manager DATE: July 18, 2019 SUBJECT: Depreciation Funding for Partnership Assets This memo provides an update on the depreciation funding for partnership assets for the Lake Oswego Tigard Water Supply Partnership. Per the agreement, the cities are required to set aside funds to adequately prepare for the costs to repair, rehab and replace the assets in the system. The Oversight Committee received an update from staff regarding a strategy for starting this reserve funding on July 8, 2019 including three potential methods for establishing an annual reserve amount. The attached report provides a summary of the analysis presented to the Oversight Committee, including three potential options for a reserve target. This strategy is narrowly focused on setting a reserve target and therefore does not incorporate the larger financial plan of the individual city's utility. Two of the options are flat percentages of the total cost of all asset repair and replacement activities. The third option is an inclining structure, where the percent of cost being reserved increases over time. Each city may choose to have the percentages incline at different rates as well as different durations of time. The cities are not required by the agreement to implement the same strategy, therefore each option presented could be customized to fit the budget and financial plan of the respective cities. For example, the report presents two unique scenarios for the third option, one customized fit Lake Oswego's financial plan, and one for Tigard. Attached: Depreciation Funding for Partnership Assets Presentation Summary Depreciation Funding for Partnership Assets Summary of the July 8, 2019 Oversight Committee Meeting The Lake Oswego Tigard Water Supply Agreement instructs each city to budget for the renewal, repair and replacement of the supply system proportional to each party's ownership interest.The respective Council's moved to postpone reserve funding until five years after completion of the project. FY 2021 is when reserve funding is expected to begin. The Oversight Committee has been working with staff to develop a strategy for creating reserves to ensure adequate funding of partnership expenditure needs. This strategy of preparing for future expenses is prudent stewardship of this large-scale network of assets. All the assets within the system were identified in a study produced by Brown &Caldwell.This inventory of assets includes their current value, repair and replacement costs, and useful life, all of which were required in The Agreement. Staff utilized this information to estimate a total cost and functionalize the costs by city, by facility component, and by year. When the information was first presented to the Oversight Committee,the total cost identified was 169 million.This included the cost to replace every asset in the system once. After further analysis by staff, a revised cost of$180 million was recommended to the Oversight Committee at the July 8, 2019 meeting to use in developing this funding strategy. The revised total includes all asset repairs and replacements that are projected to occur within a 50-year timeframe. It also includes the frequency of asset replacement based each individual asset type's useful life. Additional evaluation by Water Plant Manager, Kari Duncan, recognized that many of the lower value repairs and replacements included in the inventory are items incorporated in the annual O&M budget and therefore do not need to be included.Those costs that are under$5,000 were omitted. Also, some larger cost items, such as the replacement of Waluga Reservoirs#1 and #2, were scheduled for earlier dates than the Partnership anticipates. No changes were made to the model, however this information indicated that the replacement schedule listed is highly conservative. Cost Allocation by Facility Bonita Pump Pipeline Reservoirs River Water Total Station Intake PS Treatment Plant Cost Tigard 100.00% 60.24% 51.43% 47.37% 47.37% 92.7M Lake 0.00% 39.76% 48.57% 52.63% 52.63% 86.9M Oswego The $180 million is allocated between the cities based on their ownership interest of different parts of the system. Bonita Pump Station is allocated fully to the Tigard because 100% of its capacity serves the City of Tigard. Pipeline costs are allocated based on the improvement costs of the pipelines in the system during the project. Tigard's allocation is greater due to the pipeline connecting Waluga Reservoir to Bonita Pump Station that only serves Tigard residents. Reservoir costs are allocated based on the mgd million gallon per day) ownership capacity in Waluga Reservoir#2. Lastly, the repair and replacement costs for the River Intake Pump Station and the Water Treatment Plant are allocated based on mgd of capacity produced from the plant. Business Strategies for RR Costs Staff presented three options for annual reserve business strategies at the July Oversight Committee Meeting.This strategy does not require each city to use the same funding approach, it only specifies the need to develop a reserve. It also does not specify the mechanism for financing the reserve requirements (specifies "how much", not "how to generate it"). Lastly,this analysis does notincorporate existing reserves the cities may have.The charts below show the net balance of the reserve; the cumulative reserve year over year, less the expenses that occur each year. A funding shortfall in any given year indicates that the balance of this reserve, as a sole source, will not provide adequate funding for the repair and replacement activities that are scheduled for that fiscalyear. Option 1: Reserve 1%of repair replacement costs annually. This would generate a combined $1.8M annually, $927,000 from Tigard and $869,000 from Lake Oswego. In this scenario,funding shortfall would occur in 2030. a N Inti c II I ;pp l oot III 10.0) 300) 40.0) 50.0) 60.0) Option 2: Reserve 1.5%of repair and replacement costs annually. This would generate a combined $2.7M annually, $1.4M from Tigard and $1.3M from Lake Oswego. Funding shortfall could occur in 2045. Lake Oswego's debt retires in 2038, and Tigard's debt retires shortly after in 2046. Each city could potentially have additional capacity to reserve a higher percentage once annual debt service payments are completed. 14.0 c 1Iii 11h ' IIIi . , IIIIIIl I lift ' II . " ' " HI" 11 0.0) 1s0) 120.0) 13.0) 30.0) 2021 2027 203, Option 3: Inclining Block Strategy An alternative to establishing a flat reserve percentage is to incrementally increase the percentage in blocks" over time.This approach encourages intergenerational equity, meaning future generations would pay a larger amount of the future repair and replacement costs.This strategy is also customizable, where each city could increase the reserve percentage in a way that best fits their debt schedule and long-term financial forecasts. City of Tigard Fiscal 2021 2031 2041 2051 2061 Years thru 2030 thru 2040 thru 2050 thru 2060 thru 2067 Reserve(%)1.25% 1.75% 2.25% 2.50% 2.75% S20 C4 Sic S{, . 11111111 1_ _ 111I I I , . 1 1111111111 IIll tss, 02 City of Lake Oswego Fiscal 2021 2038 Years thru 2038 thru 2067 Reserve (%)1.15% 2.50% N 51. 2 Si`, S10 SS 111110001_ 1111001r , 111111111 1 111 SS) 2021 2027 2033 2039 2045 7051 2057 3= ; AIS-4079 4. Workshop Meeting Meeting Date: 01/21/2020 Length (in minutes):20 Minutes Agenda Title: Receive Briefing on Short Term Rentals Prepared For: Schuyler Warren, Community Development Submitted By: Schuyler Warren, Community Development Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Receive briefing on accessory short-term rentals. STAFF RECOMMENDATION /ACTION REQUEST Informational only- no action at this time. Does Council have any guidance for staff regarding desired changes to further regulate accessory short-term rentals? Staff recommendation is to leave the current code in place and continue to prohibit these uses in residential zones. KEY FACTS AND INFORMATION SUMMARY City staff and Council periodically receive questions from the public regarding the City's policy on short-term rentals.This briefing will provide background on these uses and the current applicable city policies and practices. Short-term rentals are defined as the rental of a dwelling unit or other accommodation for a period of less than one month.These uses are more commonly known as AirBnBs or VRBOs. Under the current Tigard Community Development Code, short-term rentals are treated as Commercial Lodging uses.This "Use Category" also includes hotels,motels, and other short-term tenancy options.The Commercial Lodging use is not allowed in Residential zones,but is allowed in some Commercial and Mixed-Use zones.This means that short-term rentals are not allowed in Tigard outside of limited areas. This approach to the regulation of short-term rentals is common across the Metro region and the state.To date, only a handful of cities have adopted regulations specific to short-term rentals. Most of these cities are larger and are tourist destinations - Portland,Bend, Salem, and Redmond.The City of Eugene is beginning a process to study legalizing short-term rentals and what regulations should apply should they choose to do so. Some jurisdictions,including Beaverton and Gresham, do allow short-term rentals under existing code provisions that were originally adopted to apply to Bed and Breakfast uses. Approval requires a conditional use process that is discretionary and costs anywhere from $3,000 to $5,000. Neither jurisdiction is currently undertaking policy updates that would change this approach. Some confusion arises with property owners who would like to operate a short-term rental because of the way transient lodging taxes are collected. Both Washington County and Tigard assess transient lodging taxes TLTs) on commercial lodging,including short-term rentals. An agreement between AirBnB and the County requires that AirBnB collect all applicable TLTs and remit them to the County. However,AirBnb does not verify the legality of the short-term rentals they list,nor do they share with the taxing jurisdictions any information on the location of the properties from which the TLT was collected.This results in a situation where a property owner can create a listing on the site that is not legal under current zoning and then collect taxes on behalf of the City, creating the appearance of a tacit approval of that use to the property owner. There are a number of reasons that more jurisdictions have not amended their municipal and zoning laws to allow short-term rentals. Primary among them is the effect that short-term rentals have on the housing market.The region and state are already experiencing an historic housing emergency. Removing dwelling units from the market to serve visitors and tourists exacerbates this issue and often displaces existing renters. Another reason that jurisdictions have opted to not legalize the uses is the amount of associated administrative costs. Nearly every city that has legalized short-term rentals has placed additional regulations on them that require inspections, application processing, annual review and collection of fees. This is in addition to the costs of enforcement against unlicensed short-term rentals. Further, short-term rentals can have an impact on existing neighborhoods,with transient lodgers potentially creating undesirable disturbances in primarily residential areas. In some extreme cases, short-term rentals have been used for parties or other uses that have a major impact on surrounding properties. Finally,legalization of short-term rentals can incentivize investor-operators to purchase housing stock. Some of these operators are out-of-state,making enforcement more complex as well. There are some benefits to legalizing short-term rentals - they can allow homeowners to supplement their income by renting underutilized portions of their home.They can also bring additional tourism revenue to the City. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS DATES OF PREVIOUS COUNCIL CONSIDERATION N/A rt L. 11111 11111 PC/ 215N h ('Omr o o - n O I 1 1 1 0:1 etrb 4 c' e r"s• r-r ZMi e..+. (.1) Z Q _____C) > Crel o C, sZ O' V a Q Z 0 a S 0 flj 0 rb ...• 1) mg x: C'1.. 0 r•-s. Lil Old Q Q Z 3 r"i' CI. CO ? M O O %. `C a) ti rti Do o' o ....3 r, F-.-,,-. rz o Q Z 0 n ri. 1 n 1 r> 1 i On OOoO z7—i ----• ort) D o 1.-I A. z n O c OPZ CD 0 rb _---% - is tri) < fil cmQ.. 0._ z (-1) .7.71--- RI' CALC) 0 >< ..... 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(4 --.... cr 0 .S"" 0 co ,..., t• Z 11) rt) (,) I-1- (i) z MS ,...,_ 0 .. r.,§ r* ..."% 8 „ n , e* O O O O(/) v, 0 0 n z z0zr*, _ z 0-0, ci) 1 rb Q. r) Lc.) z-- mild 0 e't 0 CA e--t. LC) Q Z mil] 0 rZPZrt CAOcl111- 13 0 0 O O O n fD Z'VI n LQ LQ 0 ro n r CA X 45 r0 nC5-- e't C M 0 . n 4• 3 cn. O 5 5 g !It. ct, cp z = tet. ycl.. s - 45 r-t, c9 o_ rim 0.... -0 Q- 1 -1 rt) DJ 111 fD 4 el Z.. C'D LQ va n O 0 CA v AIS-4115 5. Workshop Meeting Meeting Date: 01/21/2020 Length (in minutes):45 Minutes Agenda Title: Receive Update on Memorandum of Understanding for SW Corridor Project Prepared For: Gary Pagenstecher, Community Development Submitted By: Carol Krager, Central Services Item Type: Update,Discussion,Direct Staff Meeting Type: Council Workshop Mtg. Public Hearing: No Publication Date: Information ISSUE Staff will provide Council with regular updates on the status of the November 2018 Tigard/TriMet SWC Memorandum of Understanding (MOU).This first update addresses the Draft SWC Conceptual Design Report (CDR), the Minimum Operable Segment (MOS) and the design of Hall Blvd. STAFF RECOMMENDATION /ACTION REQUEST No action requested; update only. KEY FACTS AND INFORMATION SUMMARY The Tigard/TriMet SWC MOU memorializes the commitment of both parties to address the land use, transportation, redevelopment,economic and fiscal impacts that result from the Preferred Alternative selection. The MOU (attached) includes nine items of interest. MOU Item #2 addresses the station serving downtown Tigard and stipulates that five conditions (design concepts) be met and included in a draft and final CDR. The CDR is to be presented to the City Council by TriMet for acceptance. a) Location of the downtown station immediately east of Hall at Commercial and optimization of bus transit and park and ride facilities for pedestrian access b) Hall Blvd design between the freight railroad and Hunziker for pedestrian access and multimodal connectivity between the station and downtown,with review by Council at 15, 30 and 60 percent of Project completion (see below) c) Design of a transit-oriented development (TOD)-supportive and shared use parking facility d) Location and design of the Operations and Maintenance Facility(OMF) that supports TOD e) Proactive planning and design of an Employment TOD to ensure employment density increase in the Hunziker Industrial Core Staff will be tracking all nine items of interest throughout the year,but today will focus on the CDR,MOS and Hall Blvd. The Draft CDR has been under development for the past year.The Draft represents a point-in-time understanding of the issues along the entire alignment from Portland to Tualatin. It will be published in late January for use in public engagement activities by TriMet this winter,including a presentation to Tigard City Council on March 18th (pursuant to MOU Item #2 above). Staff is tracking the following issues to be resolved prior to the publication of the Final CDR in May 2020. Pedestrian safety crossing of Pacific Hwy 70th Avenue right-of-way section and street improvements between Atlanta and Baylor Non-ballasted trackway within 70th Avenue right-of-way between Atlanta and Elmhurst (and Elmhurst between 70th and 72nd) Integrated LRT and pedestrian/bike bridge over Hwy 217 between 72nd and Hunziker Extent and design of Hall Blvd improvements between Hunziker and the freight railroad Redevelopment potential adjacent to the Operations and Maintenance Facility Bonita Rd right-of-way section and improvements at station area Context-sensitive design of elevated structures over 68th,Red Rock Creek,Dartmouth, Hwy 217 and Bonita. A Minimum Operable Segment (MOS) is required by the FTA. The Steering Committee decided at its December 2019 meeting that the MOS terminus would be located at Upper Boones Ferry Road. MOU Item 3 states that "If the Project does not terminate at Bridgeport in Tualatin. . . TriMet and Tigard will work jointly to agree to the design and location of an MOS station prior to Steering Committee action in advance of the FEIS publication." As this term of the MOU did not occur, Council should consider taking action at a future meeting to ratify the Steering Committee's decision, and clarifying that Council will not support an alternative MOS terminus at the Hall/OMF location,if Project circumstances later dictate. MOU Item #2(b) states "The parties agree to work together with ODOT on a redesign ofHall Boulevard in the light rail station area,from thefreight railroad to Hunziker Road, and that the Hall Boulevard redesign will be presented to the Tigard City Council at 15, 30, and 60 percent of Project completion".The redesign goals include creation of an active station, fostering transit ridership, and facilitation of pedestrian access and multimodal connections between the station and downtown residences and businesses. With input from Tigard staff over the past several months, the project team has developed a draft design concept for the roadway and for the station area we will share at the meeting. The current level of roadway and station area design is roughly equivalent to a 15% plan set and will be shown in the Conceptual Design Report (CDR). The Project has only recently determined that it will be responsible to improve the Hunziker/Hall intersection based on expected traffic impacts. Although the CDR shows the Commercial Street intersection with Hall as the southern project limit, there is some discussion that a realignment of Hall to the east to improve geometry may extend the southern limit closer to the freight railroad. Staffs concern is that the Project provide clear, safe and convenient pedestrian improvements along Hall from the station to and across the freight railroad for connections to City Hall, Fanno Creek Trail and the public library. High quality pedestrian access and station visibility will be key to facilitating an active station that not only fosters ridership, but integrates seamlessly into the surrounding urban area.At this concept level of design development,it's not yet clear how the sloping topography will affect sight lines from the Commercial Street bus facilities between Ash and Hall to the station platform. Further design work is also required to understand and meet the anticipated demand for bus to rail transfers occurring between Commercial Street and the Hall Station. MOU Item #2 (c) states "Tigard desires transit-oriented development(TOD)to occur around the Downtown Tigard Station and recognizes that the construction ofparkingfacilities is afinancial hurdle to TOD'sfeasibility."When signed, the MOU anticipated that the project would build a structured park and ride facility with some 300-spaces.Today, the project has reduced park and ride capacity to a 100-space surface parking lot taking access on Hunziker Street to the east. Staff is concerned that facilitation of TOD could be compromised by the combined factors of a reduction in parking capacity in a comparable footprint to a well-integrated parking structure. Nonetheless, staff is continuing work to advance a shared-parking agreement with TriMet for the proposed surface park and ride lot. One significant unknown regarding park and ride capacity at Hall Boulevard is related to the MOS. If the project scope is reduced to an MOS,TriMet has indicated it will increase parking capacity at the Hall Boulevard Station to approximately 300 spaces.While discussion regarding how this capacity is managed is still ongoing, staff is concerned about the the detrimental impact to TOD potential if these spaces are provided in a surface lot(s). Further, staff has some concerns related to right-sizing park and ride spaces in relation to the surrounding transportation network. How these variables might affect the design of the Hunziker/Hall intersection is an open question. Further to MOU Item #2 (c) is an agreement for TriMet to support Tigard's effort in taking over jurisdictional control of Hall Boulevard from the Oregon Department of Transportation (ODOT). Staff continues to advance preliminary study of factors related to the jurisdictional transfer of Hall Blvd from ODOT; these include pavement condition, bridge and structure condition, active transportation needs throughout the corridor, and planned future improvements or needs to the roadway cross section. Thus far, TriMet has not been involved in preliminary work. The Draft CDR includes Design Value Statements to further refine the design of Hall Blvd: integrate storm water facilities to enhance the station area integrate bicycle and pedestrian facilities to support existing and future multi-modal travel maximize comfort and safety for bicycles,pedestrians and to support the high volumes of transit transfers consider visibility from Commercial Street to support station area aesthetics and wayfinding configure park and ride for ease of access and to meet demand OTHER ALTERNATIVES N/A COUNCIL GOALS,POLICIES,APPROVED MASTER PLANS Memorandum of Understanding Regarding Construction of the Southwest Corridor Light Rail Project in Tigard City Limits, 11/13/2018 DATES OF PREVIOUS COUNCIL CONSIDERATION 10/15/19: Consider Resolution on Tigard Southwest Corridor Affordable Housing Predevelopmeht Project Workplan 10/08/19: Discussion on Possible Southwest Corridor Alignment Changes 11/13/18 Memorandum of Understanding Regarding Construction of the Southwest Corridor Light Rail Project in Tigard City Limits 10/30/18: Compliance of the proposed SWC MAX Light Rail Project with state-mandated land use criteria as applicable in the City of Tigard 03/20/18: Comprehensive Update on SWC Light Rail Planning 02/14/17: Discuss SW Corridor Land Use Final Order 06/28/16: Consideration of a Resolution Approving Ballot Title language for a November SW Corridor Ballot Measure 09/01/15: SW Corridor/Downtown Zoom-In 07/21/15: Presentation on SW Corridor Planning Progress 02/10/15: Metro IGA for Planning and Public Involvement Work- SW Corridor Plan 02/18/14: SW Corridor Plan Public Input Update 10/08/13: Resolution Endorsing the SW Corridor Plan and Shared Investment Strategy 06/25/13: Recommendation of the SW Corridor Plan Steering Committee 05/21/13: SW Corridor Plan Update 02/19/13: SW Corridor Plan Update 11/20/12: SW Corridor Plan Update 12/13/11:Briefing on SW Corridor Plan Public Involvement and Messaging 07/19/11: Update on the Tigard High Capacity Transit Land Use Plan Attachments Tigard/TriMet MOU Signed Agreement MEMORANDUM OF UNDERSTANDING REGARDING CONSTRUCTION OF THE SOUTHWEST CORRIDOR LIGHT RAIL PROJECT IN TIGARD CITY LIMITS This Memorandum of Understanding ("MOU") is between the City of Tigard ("Tigard") and Tri-County Metropolitan Transportation District of Oregon ("TriMet"). The intent of this MOU is to demonstrate a commitment to collaborate to ensure that the improvements associated with the Southwest Corridor Light Rail Transit Project ("SWC Project" or "Project") address regional transportation needs while facilitating housing preservation and development, employment preservation and enhancement, and redevelopment land preservation and creation in the City of Tigard. The Southwest Corridor Steering Committee ("Steering Committee") recommended a Preferred Alternative that serves downtown Tigard by placing a station east of Hall Boulevard in an industrial district. This station location requires focused attention on pedestrian connectivity across and along Hall Boulevard and urban design considerations to ensure development near the station supports commonly understood station area development principles. It also avoids significant adverse traffic effects on Highway 99W, at-grade light rail crossings of Hall Boulevard in two locations, acquisition of unregulated apartment buildings that appear to serve lower income households, and allows a logical and efficient route to a Bridgeport terminus. This MOU memorializes the commitment of both parties to address the land use, transportation, redevelopment, economic and fiscal impacts that result from the Preferred Alternative selection. Recitals Whereas, all parties support the extension of light rail in the Southwest Corridor to address the existing and forecasted travel demand in this corridor and support the region's 2040 Growth Concept and Tigard's land use vision. Whereas, all parties recognize the recommendations of the Steering Committee in support of the region's 2040 Growth Concept and the Regional High Capacity Transit System ("HOT") Plan, including light rail as the transit mode, the Preferred Alternative as the route, and Bridgeport Village as the desired terminus. Whereas, all parties recognize that federal funding via the Federal Transit Administration's ("FTA's") New Starts program is necessary to sufficiently finance the SWC Project, that to qualify for such funding the SWC Project must score competitively on multiple metrics to compete for federal funding, and that such metrics emphasize lower capital and operational costs and higher ridership. Whereas, all parties recognize that the FTA provides guidance for private, commercial development on property purchased with federal funds under Circular 7050.1A, "FTA Guidance on Joint Development." Whereas, all parties recognize that the FTA must review and approve all transactions for properties purchased with federal funds, including dispositions and Joint Development applications. Whereas, TriMet and Tigard seek to improve mobility, ensure high quality transit operations, and provide opportunities to enhance transit ridership within the City of Tigard by facilitating enhanced connectivity and transit-oriented development. TriMet will collaboratively look for approaches to siting 1 transit facilities to minimize the impacts on current development and maximize future residential development and job potential. TriMet will look for opportunities to partner with Tigard on development near future stations. Whereas, Tigard seeks to advance implementation of assorted plans and policies focused on downtown redevelopment, including its Comprehensive Plan, and recognizes that multimodal transportation enhancements and catalytic development opportunities can occur in conjunction with the SWC Project. Agreements The parties agree to cooperate on the following items of interest: 1. If the SWC Project terminates at Bridgeport in the City of Tualatin, Tigard and TriMet will recommend to the Steering Committee that the Project will locate at least four light rail stations in the City of Tigard as follows: (1) one serving the northern portion of the Tigard Triangle; (2) one serving the southern portion of the Tigard Triangle; (3) one serving downtown Tigard; and 4) one serving the 72nd Avenue corridor. The final location of the terminal station at Bridgeport may be an additional station in Tigard. 2. With regard to the station serving downtown Tigard, the project must meet the conditions below. The following concepts will be included in a draft and final Conceptual Design Report to be presented to the City Council for acceptance: a. Light rail station platform(s) will be located immediately south and east of Hall Boulevard. In consultation with Tigard, TriMet will lead planning and design studies to determine the optimal location of bus transit facilities and park and ride facilities to optimize and pedestrianize the downtown station area for Tigard residents, employees, visitors and transit passengers, for consideration by the Steering Committee. TriMet and Tigard will work to jointly agree to the final location of such facilities for consideration by the Steering Committee. b. Pedestrian access and multimodal connectivity to the Downtown Tigard station platform are important to achieving the goals of creating an active station, fostering transit ridership, and facilitating connections to residences and businesses. Design of pedestrian connections along and across Hall Boulevard are of considerable importance to achieving these goals and the parties acknowledge that Hall Boulevard, in its current state, impedes safe and convenient multimodal use and crossing. TriMet and Tigard recognize the need for clear, safe multimodal access to a light rail station on Hall Boulevard and share this as a priority. The parties agree to work together with ODOT on a redesign of Hall Boulevard in the light rail station area, from the freight railroad to Hunziker Street, and that the Hall Boulevard redesign will be presented to the Tigard City Council at 15, 30 and 60 percent of Project completion. Eligible Project elements within the station area will be funded as part of the Project. For other elements, TriMet and Tigard will jointly seek funding from ODOT and others to include as Project betterments. The parties also agree to seek a jurisdictional transfer of Hall Boulevard. c. Tigard desires transit-oriented development ("TOD") to occur around the Downtown Tigard station and recognizes that the construction of parking facilities is a financial 2 hurdle to TOD's feasibility. In conjunction with a Station Optimization Study, the parties will consider additional non-transit parking at the structure that supports transit-oriented development. The parties understand that the FTA will not fund parking facilities for non-transit uses and the funds for any additional non-transit parking will need to be provided by sources outside the SWC Project. Based on Tigard's findings, the park and ride parking structure will be designed and constructed accordingly. Upon adoption of the Land Use Final Order, the parties will begin negotiating a Shared Use Agreement to be completed prior to the Engineering phase of the Project, which will define the obligations of each party related to the financing, construction, operations, maintenance, and use of the structure. This proposal will be informed by the Steering Committee's decision on the location and size of park and ride facilities along the alignment. d. Tigard seeks to enhance urban design, redevelopment potential, and the potential for station area density around the downtown station. To that end, TriMet agrees to locate, design, construct, and operate any Operations and Maintenance Facility ("O&M Facility") in Tigard city limits to maximize the redevelopment potential of the downtown station area. The O&M Facility will be located and designed to complement adjacent development and include physical and visual connections to its surrounding environment wherever possible. e. TriMet will help mitigate business impacts in the Hunziker Industrial Core through standard federally required mechanisms in the Uniform Relocation Act, and through the proactive development of an Employment Transit Oriented Development District which TriMet will, through its planning and design efforts, help to effectuate. The goal is to achieve an overall employment density increase in the Hunziker Industrial Core after the Project is constructed as compared to before. 3. If the Project does not terminate at Bridgeport in Tualatin, Tigard and TriMet will recommend to the Steering Committee three light rail stations will be located in the City of Tigard as follows: 1) one serving the northern portion of the Tigard Triangle; (2) one serving the southern portion of the Tigard Triangle; and (3) one serving downtown Tigard. With regard to the downtown- serving station, TriMet and Tigard will work jointly to agree to the design and location of an MOS station prior to Steering Committee action in advance of the FEIS publication. The ultimate goal of the Project, whether as one process or in phases, is for a terminus at Bridgeport Village. Should the extension to Bridgeport Village be done in phases, TriMet will use its best efforts to ensure such completion occurs as quickly as possible, with a strong preference for within 10 years from the completion of the first phase. 4. TriMet will demonstrate support for Tigard efforts to establish a multimodal Ash Avenue crossing across the existing freight tracks by furthering Tigard's interest in this crossing in Project negotiations with ODOT Rail and the railroad companies. This may be done by conducting a study of the nexus of this crossing with the Project and considering inclusion of the new crossing in the Project's Rail Order. TriMet will support Tigard's efforts to fund the new crossing as a Project betterment. Tigard will identify up to two existing public crossings that Tigard will close at Tigard's cost as part of an agreement with ODOT Rail. 5. TriMet will study and design the Project to accommodate bicycle and pedestrian travel to establish an active transportation connection between downtown and the Tigard Triangle. This 3 multi-use path will be a betterment and both parties agree to be co-applicants for grants to fund the bicycle and pedestrian infrastructure. 6. To capitalize on real estate value created by the light rail project, TriMet will work with Tigard on a Joint Development Project Proposal that focuses on significant residential and employment (i.e. ridership-enhancing) development opportunities. 7. The parties seek to preserve and develop affordable housing in the city limits in proximity to the Project. TriMet and Tigard are both parties to the executed "Memorandum of Understanding Between the City of Portland, City of Tigard, Metro, Washington County and the Tri-County Metropolitan Transportation District of Oregon Regarding Southwest Corridor and Affordable Housing" ("Affordable Housing MOU"). As parties to the Affordable Housing MOU, TriMet agrees to use Project property to encourage development of affordable housing consistent with FTA requirements and Tigard agrees work to implement the Equitable Housing Strategy, facilitate construction of affordable housing, and work with TriMet to encourage ridership in the SW Corridor, which the parties recognize as encouraging enhanced transit corridors for streetcar and bus operations. Tigard anticipates using tax increment financing and potentially other funds for the development of affordable housing at or near TriMet stations. 8. TriMet and Tigard will develop an IGA to define the scope and budget necessary for City staff participation in Project activities. 9. This MOU is a statement of cooperation between the parties, setting out the parties' intent to act together to achieve the goals set out herein. This MOU may not be judicially enforced and may not be relied upon as a basis for a contract by estoppel or be the basis for a claim based on detrimental reliance or any other theory. The concepts in this MOU may be refined through additional intergovernmental agreements. IN WITNESS WHEREOF, the parties have executed this MOU to be effective as of the date last executed. The parties attest that the signatories to this MOU have the authority to enter into this agreement on behalf of their respective agencies. CITY TRI-MET By: By: Print Name: Martha Wine Print Name: Steve Witter As Its: City Manager As Its: Director, Capital Projects Date: Date: 4 MU 193001 MEMORANDUM OF UNDERSTANDING REGARDING CONSTRUCTION OF THE SOUTHWEST CORRIDOR LIGHT RAIL PROJECT IN TIGARD CITY LIMITS This Memorandum of Understanding ("MOU") is between the City of Tigard ("Tigard") and Tri-CountyMetropolitanTransportationDistrictofOregon ("TriMet"). The intent of this MOU is to demonstrate a commitment to collaborate to ensure that the improvements associated with the Southwest Corridor Light Rail Transit Project ("SWC Project" or "Project") address regional transportation needs while facilitating housing preservation and development, employment preservation and enhancement, and redevelopment land preservation and creation in the City of Tigard. The Southwest Corridor Steering Committee ("Steering Committee") recommended a Preferred Alternative that serves downtown Tigard by placing a station east of Hall Boulevard in an industrial district. This station location requires focused attention on pedestrian connectivity across and along Hall Boulevard and urban design considerations to ensure development near the station supports commonly understood station area development principles. It also avoids significant adverse traffic effects on Highway 99W, at-grade light rail crossings of Hall Boulevard in two locations, acquisition of unregulated apartment buildings that appear to serve lower income households, and allows a logical and efficient route to a Bridgeport terminus. This MOU memorializes the commitment of both parties to address the land use, transportation, redevelopment, economic and fiscal impacts that result from the Preferred Alternative selection. Recitals Whereas, all parties support the extension of light rail in the Southwest Corridor to address the existing and forecasted travel demand in this corridor and support the region's 2040 Growth Concept and Tigard's land use vision. Whereas, all parties recognize the recommendations of the Steering Committee in support of the region's 2040 Growth Concept and the Regional High Capacity Transit System ("HCT") Plan, including light rail as the transit mode, the Preferred Alternative as the route, and Bridgeport Village as the desired terminus. Whereas, all parties recognize that federal funding via the Federal Transit Administration's ("FTA's") New Starts program is necessary to sufficiently finance the SWC Project, that to qualify for such funding the SWC Project must score competitively on multiple metrics to compete for federal funding, and that such metrics emphasize lower capital and operational costs and higher ridership. Whereas, all parties recognize that the FTA provides guidance for private, commercial development on property purchased with federal funds under Circular 7050.1A, "FTA Guidance on Joint Development." Whereas, all parties recognize that the FTA must review and approve all transactions for properties purchased with federal funds, including dispositions and Joint Development applications. Whereas, TriMet and Tigard seek to improve mobility, ensure high quality transit operations, and provide opportunities to enhance transit ridership within the City of Tigard by facilitating enhanced connectivity and transit-oriented development. TriMet will collaboratively look for approaches to siting 1 transit facilities to minimize the impacts on current development and maximize future residential development and job potential, TriMet will look for opportunities to partner with Tigard on development near future stations. Whereas, Tigard seeks to advance implementation of assorted plans and policies focused on downtown redevelopment, including its Comprehensive Plan, and recognizes that multimodal transportation enhancements and catalytic development opportunities can occur in conjunction with the SWC Project. Agreements The parties agree to cooperate on the following items of interest. 1. If the SWC Project terminates at Bridgeport in the City of Tualatin, Tigard and TriMet will recommend to the Steering Committee that the Project will locate at least four light rail stations in the City of Tigard as follows: (1) one serving the northern portion of the Tigard Triangle; (2) one serving the southern portion of the Tigard Triangle; (3) one serving downtown Tigard; and 4) one serving the 72"d Avenue corridor. The final location of the terminal station at Bridgeport may be an additional station in Tigard. 2. With regard to the station serving downtown Tigard, the project must meet the conditions below. The following concepts will be included in a draft and final Conceptual Design Report to be presented to the City Council for acceptance: a. Light rail station platform(s) will be located immediately south and east of Hall Boulevard. In consultation with Tigard, TriMet will lead planning and design studies to determine the optimal location of bus transit facilities and park and ride facilities to optimize and pedestrianize the downtown station area for Tigard residents, employees, visitors and transit passengers, for consideration by the Steering Committee. TriMet and Tigard will work to jointly agree to the final location of such facilities for consideration by the Steering Committee. b. Pedestrian access and multimodal connectivity to the Downtown Tigard station platform are important to achieving the goals of creating an active station, fostering transit ridership, and facilitating connections to residences and businesses. Design of pedestrian connections along and across Hall Boulevard are of considerable importance to achieving these goals and the parties acknowledge that Hall Boulevard, in its current state, impedes safe and convenient multimodal use and crossing. TriMet and Tigard recognize the need for clear, safe multimodal access to a light rail station on Hall Boulevard and share this as a priority. The parties agree to work together with ODOT on a redesign of Hall Boulevard in the light rail station area, from the freight railroad to Hunziker Street, and that the Hall Boulevard redesign will be presented to the Tigard City Council at 15, 30 and 60 percent of Project completion. Eligible Project elements within the station area will be funded as part of the Project. For other elements, TriMet and Tigard will jointly seek funding from ODOT and others to include as Project betterments, The parties also agree to seek a jurisdictional transfer of Hall Boulevard. c. Tigard desires transit-oriented development ("TOD") to occur around the Downtown Tigard station and recognizes that the construction of parking facilities is a financial hurdle 2 to TOD's feasibility. In conjunction with a Station Optimization Study, the parties will consider additional non-transit parking at the structure that supports transit-oriented development. The parties understand that the FTA will not fund parking facilities for non- transit uses and the funds for any additional non-transit parking will need to be provided by sources outside the SWC Project. Based on Tigard's findings, the park and ride parking structure will be designed and constructed accordingly. Upon adoption of the Land Use Final Order, the parties will begin negotiating a Shared Use Agreement to be completed prior to the Engineering phase of the Project, which will define the obligations of each party related to the financing, construction, operations, maintenance, and use of the structure. This proposal will be informed by the Steering Committee's decision on the location and size of park and ride facilities along the alignment. d. Tigard seeks to enhance urban design, redevelopment potential, and the potential for station area density around the downtown station. To that end, TriMet agrees to locate, design, construct, and operate any Operations and Maintenance Facility ("O&M Facility") in Tigard city limits to maximize the redevelopment potential of the downtown station area. The O&M Facility will be located and designed to complement adjacent development and include physical and visual connections to its surrounding environment wherever possible. e. TriMet will help mitigate business impacts in the Hunziker Industrial Core through standard federally required mechanisms in the Uniform Relocation Act, and through the proactive development of an Employment Transit Oriented Development District which TriMet will, through its planning and design efforts, help to effectuate. The goal is to achieve an overall employment density increase in the Hunziker Industrial Core after the Project is constructed as compared to before. 3. If the Project does not terminate at Bridgeport in Tualatin, Tigard and TriMet will recommend to the Steering Committee three light rail stations will be located in the City of Tigard as follows: 1) one serving the northern portion of the Tigard Triangle; (2) one serving the southern portion of the Tigard Triangle; and (3) one serving downtown Tigard. With regard to the downtown- serving station, TriMet and Tigard will work jointly to agree to the design and location of an MOS station prior to Steering Committee action in advance of the FEIS publication. The ultimate goal of the Project, whether as one process or in phases, is for a terminus at Bridgeport Village, Should the extension to Bridgeport Village be done in phases, TriMet will use its best efforts to ensure such completion occurs as quickly as possible, with a strong preference for within 10 years from the completion of the first phase. 4. TriMet will demonstrate support for Tigard efforts to establish a multimodal Ash Avenue crossing across the existing freight tracks by furthering Tigard's interest in this crossing in Project negotiations with ODOT Rail and the railroad companies. This may be done by conducting a study of the nexus of this crossing with the Project and considering inclusion of the new crossing in the Project's Rail Order. TriMet will support Tigard's efforts to fund the new crossing as a Project betterment. Tigard will identify up to two existing public crossings that Tigard will close at Tigard's cost as part of an agreement with ODOT Rail. 5. TriMet will study and design the Project to accommodate bicycle and pedestrian travel to establish an active transportation connection between downtown and the Tigard Triangle, This 3 multi-use path will be a betterment and both parties agree to be co-applicants for grants to fund the bicycle and pedestrian infrastructure. 6. To capitalize on real estate value created by the light rail project, TriMet will work with Tigard on a Joint Development Project Proposal that focuses on significant residential and employment (i.e. ridership-enhancing) development opportunities. 7. The parties seek to preserve and develop affordable housing in the city limits in proximity to the Project. TriMet and Tigard are both parties to the executed "Memorandum of Understanding Between the City of Portland, City of Tigard, Metro, Washington County and the Tri-County Metropolitan Transportation District of Oregon Regarding Southwest Corridor and Affordable Housing" ("Affordable Housing MOU"). As parties to the Affordable Housing MOU, TriMet agrees to use Project property to encourage development of affordable housing consistent with FTA requirements and Tigard agrees work to implement the Equitable Housing Strategy, facilitate construction of affordable housing, and work with TriMet to encourage ridership in the SW Corridor, which the parties recognize as encouraging enhanced transit corridors for streetcar and bus operations. Tigard anticipates using tax increment financing and potentially other funds for the development of affordable housing at or near TriMet stations. 8. TriMet and Tigard will develop an IGA to define the scope and budget necessary for City staff participation in Project activities. 9. This MOU is a statement of cooperation between the parties, setting out the parties' intent to act together to achieve the goals set out herein. This MOU may not be judicially enforced and may not be relied upon as a basis for a contract by estoppel or be the basis for a claim based on detrimental reliance or any other theory. The concepts in this MOU may be refined through additional intergovernmental agreements. IN WITNESS WHEREOF, the parties have executed this MOU to be effective as of the date last executed. The parties attest that the signatories to this MOU have the authority to enter into this agreement on behalf of their respective agencies. 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STAFF RECOMMENDATION / ACTION REQUEST Consider draft ballot title for local option levy referral, and advise the City Attorney of desired changes. Adopt a resolution referring the question of issuing a five-year operating levy for police services to Tigard voters. KEY FACTS AND INFORMATION SUMMARY Since April 2019, the City Council has been defining the scope of a local option levy, to be considered by voters in May of 2020. The proposal to date has been to focus on police services, with an aim to increase minimum staffing levels in patrol districts. The services to be provided by this levy proposal are to add 8 police officers to increase staffing by at least one officer for each patrol shift. Also proposed is a School Resource Officer and advanced crisis intervention and de-escalation training for all officers as well as support services. The proposed levy is intended to provide enough officers to respond to multiple priority calls and also to keep up with population growth and keep the community safe. The Council resolution includes a draft ballot title (Exhibit 1). With adoption, notice of the call for election will be filed by the City Elections Officer, who will file the measure with Washington County by March 19, 2020. Including the appeal period, the target date to file the measure, ballot title and explanatory statement is mid-February 2020. The ballot title is intended to impartially describe the measure that will be placed before voters. It is composed of a caption (10 words), question (20 words), and summary (175 words). Statutory requirements include the caption identifying the type of tax to be levied; the question must include the name of the taxing district, the purpose of the tax, the first fiscal year and number of years that the tax will be imposed; and has required language to indicate if property taxes may increase more than three percent. The purpose of the measure must also be explained in plain language and not advocate for a yes or no answer. Finally, the estimated revenues for each year of the levy must be stated in the summary. OTHER ALTERNATIVES The City Council could choose not to refer an operating levy to voters or may choose a later election to refer a levy to voters. COUNCIL GOALS, POLICIES,APPROVED MASTER PLANS Council Goal 1. Strategy 1.3. Ensure the City's financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. Pursue a local option levy and/or bond in May 2020. DATES OF PREVIOUS COUNCIL CONSIDERATION 3/26/2019 - Initial Discussion of Potential Local Option Levy and/or Bond 4/23/2019 - Discuss Local Option Levy and Facility Bond Alternatives 6/25/2019 - Receive Presentation on Safe Routes to Schools Infrastructure Projects Levy Proposal 6/25/2019 - Discussion on Timing for the Police Facilities Bond 8/13/2019 - Consider Resolution to Appoint Members to the Levy& Bond Task Force 9/24/2019 - Receive Update on Local Option Levy Planning 11/5/2019 - Receive Update on Local Option Levy Planning 11/12/2019 - Receive Update on Local Option Levy Financials 12/17/2019 - Update Update on Local Option Levy and Report on Community Survey Results 1/7/2020 - Council Goal Discussion: Increasing Police Services and Local Option Levy Attachments Resolution Exhibit A CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION APPROVING REFERRAL TO THE ELECTORS OF THE CITY OF TIGARD AT THE MAY 19, 2020 PRIMARY ELECTION, THE QUESTION OF WHETHER TO ISSUE A FIVE- YEAR OPERATING LEVY WHEREAS,the Tigard City Council has determined that the voters of the City of Tigard should be asked to vote on a five-year local option levy at a rate of$0.29 per $1,000 of assessed value, beginning July 1, 2020, which will help fund police services;and WHEREAS, Council has identified funding eight patrol officers, one school resource officer, support staffing, and providing advanced de-escalation training for all sworn officers in the department as the operating levy's funding priorities. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: Election. An election is called in the City of Tigard for the purpose of submitting to the legal voters of the City a five-year local option levy at a rate of$0.29 per$1,000 of assessed value, beginning July 1,2020. The ballot title to appear on the ballot is attached and incorporated as Exhibit A. SECTION 2: Election Conducted by Mail. The measure election will be held on Tuesday, May 19, 2020. The precinct for the election will be all of the territory within the corporate limits of the City of Tigard. As required by ORS 254.465 and ORS 254.470,the election will be conducted by mail by the Washington County Elections Department, according to the procedures adopted by the Oregon Secretary of State. SECTION 3: Notice of Ballot Title. The City Elections Officer is directed to publish notice of receipt of the ballot title in the Tigard Times or The Oregonian in compliance with ORS 250.275(5). SECTION 4: Ballot Title. Pursuant to ORS 250.285 and ORS 254.095,the Tigard City Council directs the City Elections Officer to file a notice of City Measure Election with the Washington County Elections Office unless, pursuant to a valid ballot title challenge, the Tigard City Council certifies a different Notice of City Measure Election be filed. Such filing will occur no earlier than the eighth business day after the date on which the notice is filed with the City Elections Officer and not later than March 19,2020. SECTION 5: Explanatory Statement Pursuant to ORS 251.345 and TMC 1.12.050, the Tigard City Council directs the City Manager to prepare a Measure Explanatory Statement for publication in the county voters' pamphlet; said statement will be filed with the Washington County Elections Office at the same time the Notice of City Measure Election is filed by the City Elections Officer. SECTION 6: Delegation. The Tigard City Council authorizes the City Manager or a designee of the City Manager to act on behalf of the City of Tigard and to take such further action as is necessary RESOLUTION NO.20- Page 1 to carry out the intent and purposes herein in compliance with the applicable provisions of law. SECTION 7: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard ATTEST: City Recorder- City of Tigard RESOLUTION NO.20- Page 2 Exhibit A CAPTION: Increase Tigard neighborhood police patrols through local option levy. (9 words) QUESTION: Shall Tigard increase minimum police patrols and add a school resource officer with five-year operating levy,0.29/$1,000,beginning 2020? This measure may cause property taxes to increase more than three percent. 20 words) SUMMARY: Patrol staffing is currently 3 to 4 officers citywide. This is insufficient to dedicate an officer to each of the City's 5 patrol districts.The department has maintained this minimum staffing level for the past 25 years, despite significant increases in population. In 2018,Tigard police responded to 4,800 more calls than in 2010;an increase of 27%.Due to budget, staffing levels during the same period have decreased by 4%or 3 officers. Passage of this measure would enable the Tigard Police Department to: Hire 8 additional patrol officers to respond to increased rails for service and multiple emergencies at the same time,as well as community patrols. Add 1 school resource officer to enhance school safety. Train all sworn officers in advanced crisis intervention and mental health de-escalation. An independent performance audit recommended the addition of these officers. The cost of this levy on a typical Tigard home with an assessed value of$280,000 ($447,000 market value) would be$81 per year,or$6.75 per month. (171 words) Estimated revenues for each year of the levy: 2020-21: $1,980,000 2021-22: $2,050,000 2022-23: $2,130,000 2023-24: $2,200,000 2024-25: $2,280,000