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06/28/1999 - Minutes • Tigard Water District Meeting Minutes June 28, 1999 Members Present: David Strauss, Gretchen Buehner, Norman Penner,John Haunsperger Staff Present: Mike Miller, Loreen Mills Visitors Present: George Rhine I. Call to Order The regular meeting of the Tigard Water District was called to order at 7:04 p.m. 2. Roll Call and Introductions Roll call was taken with all members present with the exception of Beverly Froude. 3. Visitor Comments George Rhine was present at the meeting. 4. Approval of Minutes The minutes for the May 24 Budget meeting were approved as submitted with one correction noted at the bottom of the first paragraph on page 1. The minutes of the May 24 regular meeting were also approved as submitted with one correction noted on page 1. The approval was voted upon and passed unanimously. 5. Insurance—Loreen Mills Loreen Mills was in attendance at tonight's meeting to discuss the insurance coverage that is carried by the Water District per their request. Ms. Mills stated she had spoke with the Agent of Record,Drew Bollinger to check on the status of the coverage. Ms. Mills stated that since she was the Risk Manager for the City of Tigard and not an insurance agent or attorney that it would be inappropriate to make recommendations on the amount or types of coverage needed by the District. Ms. Mills did state that although in her role as Risk Manager she could make recommendations on items that may need to be addressed with the Agent of Record. Ms. Mills noted the following areas that may need to be addressed with the insurance agent. ■ $250 deductible policy on property—Is all the coverage the Board currently carries necessary since there is no personal property other than minutes,and insurance policy, which is, housed at the City facilities? Ms. Mills stated that she was not aware of any construction equipment or extra expense that she was aware of. Tigard Water District tune ? '.10' Page 1 is ■ Current policy is for calendar year with premium for 1999 of$1,999. Under liability coverage ($500,000) with zero deductible which includes Director and officers coverage. Excess liability coverage is for two million dollars for total liability coverage of$2.5 million. ■ Business/Auto coverage is zero deductible, which covers non-own and hired autos. Ms. Mills stated she was not familiar enough with the SDAO insurance pool to know whether this covers Board members while on Board business • Does the umbrella policy meet some of the sub limits of the liability policy? Is there a gap for any of the special coverage under liability coverage? • Bonds are not provided by the special districts pool since they are not a bonding company. Bonds come from Western Surety Company (Highway Permit bond effective August 1998 to August 2001 with$2,000 coverage). This was originally held by the District for water work done on State Highway (Hall Blvd., 99W). Ms. Mills was not aware of the premium on this coverage. Faithful Performance Bond effective July 1, 1999 to July 1, 2000 with a premium cost of$487. It was discussed by the Board that the Agent of Record attend the next meeting to discuss these issues or concerns. Ms. Mills also stated that a representative from the SDAO could also attend to answer these questions. The Board decided to have both; representatives attend the July 26 meeting. The Board voted to go into Executive Session under the provisions of ORS 192.660 at 7:25 p.m. The regular meeting was called back into order at 7:40 p.m. 6. Adoption of 1999/00 FY Budget Commissioner Strauss noted a change to the Boundary Commission dues be change to reflect the name Metro. Commissioner Strauss made a motion to approve the revised budget as approved by the Budget Committee for adoption by the Tigard Water District Board.This motion was seconded by Commissioner Haunsperger and passed unanimously. Mr. Miller noted that this would be Resolution 99-01. 7. Intergovernmental Water Board Update In Commissioner Froude's absence, Mike Miller combined his Utility Manager's report with the IWB update. 8. Utility Manager's Report Mr. Miller stated that Bill Monahan did meet with the IWB Board to discuss some ballot measure issues. It was noted that the IWB met with the TWD, City of Durham and Ring City and the Tigard City Council two weeks ago. Tigard Water District June 2 .!‘,; Page 2 Mr. Miller stated that three of the reservoirs (2 @ Baylor Street &2.5 Million gallon tank on 135th) have been cleaned. This was work that was contracted out with a diving firm out of Klamath Falls. This is a specialized work that there are very few vendors that do this type of cleaning. The total costs for cleaning of the three tanks was less than $8,000. The Beef Bend Road project of 12" line replacement with a new 24" line from 131st to King Arthur has been awarded by the County and construction should begin late Fall or early Winter. The contractor has to complete some work on 131St and Fischer before shutting down Beef Bend Road. Work was completed at the Bradley Corner(Oleson, Hall & Greenburg) connection with City of Portland to increase flow (1,000 gpm)by connecting with the Tualatin Valley Water District meter was completed last week. • Mike stated that he had attended the Barney Reservoir dedication, which belongs to the Joint Water Commission (Beaverton, Hillsboro,Forest Grove and TVWD). City of Wilsonville did approve unanimously to pursue the Willamette option at their June 21 meeting. Mr. Miller stated that he read an article that stated that the City of Wilsonville would be having a ballot measure on the September ballot to authorize $25 million worth of bonds. He continued by stating that the Citizens for Safe Water in Wilsonville did receive enough signatures to place a measure on the ballot, which is similar to what was placed on the Tigard ballot. Commissioner Strauss questioned the fine from the City of Portland that was identified in an article in the newspaper. Mike Miller discussed the peaking factor with the Portland contract. 9. Non Agenda Items There were no non-agenda items to discuss. 10. Commissioner's Comments Commissioner Buehner stated that the next month a new chair will have to be elected since John Haunsperger will be leaving and Commissioner Froude would also like to have a new representative appointed to the IWB. Commissioner Buehner encouraged the other Commissioners to be prepared at next months meeting to make these recommendations. Commissioner Penner stated that there is a new organization forming on Bull Mountain called Friends of Bull Mountain with a primary concern being the large piece of property at 141St off Bull Mountain Road, which is under consideration for development. This group has some concerns with traffic and other issues. Commissioner Penner stated'that Liz Newton had attended a meeting and there is consideration being given to establishing Tigard Water District June?'.1999 Page 3 a CIT for the Bull Mountain area. Mr. Penner stated that this could be an oppottunity to discuss water issues as well as other concerns. Commissioner Buehner stated her concerns with the development above Beef Bend Road just west of 131st where they are doing some blasting and its effects on the reservoir. 11. Adjournment The regular meeting of the Tigard Water District Board adjourned. Tigard Water District Page 4