04/26/1999 - Minutes Tigard Water District
Meeting Minutes
April.Z6, 1999
Members Present: John Haunsperger, Gretchen Buehner, Beverly Froude, David
Strauss and Norman Penner were both absent
Staff Present: Mike Miller
Visitors Present: Martha Bishop
1. Call to order
The Tigard Water District Budget Committee meeting was called to order on April 26,
1999 at 7:00 p.m.
The Board stated that George Rhine, the newly elected members term will begin July 1.
2. Roll Call and Introductions
Roll call was taken with Commissioners Froude, Haunsperger and Buehner present.
Commissioners Penner and Strauss were both absent.
3. Visitors Comments
Martha Bishop questioned how the rates would be effected by the Water District joining
with other communities? The Board informed Ms. Bishop that this Board represents the
unincorporated area and she lives within the Tigard City limits. Mr. Haunsperger stated
that a report by the Finance Department was furnished which outline the estimate of rates.
The Board continued by saying that they had not received any new information since that
report.
4. Approval of Minutes
Since the minutes were not prepared by meeting time, they will be approved at a later
date.
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S. Budget Committee Terms
Commissioner Buehner stated that she had recruited members to be placed on the Budget
Committee and provided their address information to Mike Miller. Members were Ron
Kvistad, Mike Shirley,Doreen Gray, Jim Griger, Bill McKee. It was determined that Mr.
Miller would send out information to these members. It was stated that these members
were three (3) year staggered terms. Since Mr. Kvistad has previously served it was
determined that he would serve a one (1) year term and stagger the remaining volunteers
terms.
The Board questioned who would be preparing the budget with Mr. Lowry's absence.
Mr. Miller stated that Nancy Larson would be preparing the budget. Commissioner
Buehner stated that she would like to see the attorney's fees increased. In the matter of
insurance the Board would like to have Loreen Mills come to the meeting and make a
presentation.
6. Utility Manager's Report
Mr. Miller stated that April's peak day was 5.4 mgd If the City decides to go to the
Willamette the current balance of that fund for source options is 3.6 million dollars.
Initially some expenditures would be the purchase of the Young property (treatment
facility site)for$750,000,Raw Water Monitoring for$75,000 and Engineering services
for$1,000,000. The Engineering Services will include site development, river intake and
bio-assessment, the Corps 404 permit and pipeline corridor acquisition and preliminary
design.
Commissioner Froude stated that under item E of the IGA, states that long term water
supply contracts shall be entered into in accord with the best interests of water customers
within the original district ignoring City boundaries. Long term water supply contracts
must be approved by the governing bodies of one less than the number of jurisdictions
holding an ownership interest in the water system Commissioner Froude continued by
reading under Item D - Capital Improvements la. Capital projects shall be implemented
in accord with the long range capital improvement program supported by sound
engineering analysis in the best interests of water customers within the original district,
ignoring City boundaries. Commissioner Froude stated that these appear to be two
different wordings.
A brief recess was taken at 7:20 p.m. The meeting was resumed at 7:25 p.m.
Commissioner Buehner stated that Section B of the IGA begins by saying that regular
rate increases, Tigard can do alone without the approval of the IWB. However, if rates
are increased other than regular costs, increases need to be approved by the IWB. -
Capital improvement projects which have an effect on rates need approval by the IWB.
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Commissioner Buehner made the following motion:
I move that the Tigard Water District Board direct its member on the IWB Board
to approve the initial capitalization request from the City of Tigard staff for
purchase of real property in Wilsonville, raw water monitoring contract, obtain
404 permit from Corp of Engineers, bio-assay, river intake site preparation,
pipeline corridor right of way acquisition and preliminary design.
Motion was seconded by Beverly Froude and voted upon unanimously by the three
members present (3-0).
7. Non Agenda Items
Board discussed the draft motion for City Council regarding long term water supply
source. The Board adjourned into Executive Session to discuss legal matters at 7:39 p.m.
The Board resumed the regular session of the Tigard Water District at 7:45 p.m.
The Board directed Commissioner Buehner to draft a letter to the City of Tigard stating
the position of the Board. Commissioner Buehner stated that she will bring the draft
letter back to the Board for review at a special meeting.
8. Commissioner's Comments
There were no additional comments from the Board.
9. Adjournment
The meeting was adjourned at 7:48 p.m.
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