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City Council Packet - 03/03/20201 City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: March 3,2020- 6:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 PUBLIC NOTICE: Anyone wishing to speak on an agenda item should sign on the appropriate sign-up sheet(s). If no sheet is available,ask to be recognized by the Mayor at the beginning of that agenda item. Public Comment items are asked to be two minutes or less. Longer matters can be set for a future Agenda by contacting either the Mayor or the City Manager. Times noted are estimated;it is recommended that persons interested in testifying be present by 6:15 p.m. to sign in on the testimony sign-in sheet. Business agenda items can be heard in any order after 6:30 p.m. Assistive Listening Devices are available for persons with impaired hearing and should be scheduled for Council meetings by noon on the Monday prior to the Council meeting. Please call 503-718-2419, (voice) or 503-684-2772 (IDD -Telecommunications Devices for the Deaf). Upon request, the City will also endeavor to arrange for the following services: Qualified sign language interpreters for persons with speech or hearing impairments;and Qualified bilingual interpreters. Since these services must be scheduled with outside service providers,it is important to allow as much lead time as possible. Please notify the City of your need by 5:00 p.m. on the Thursday preceding the meeting by calling: 503-718-2419(voice) or 503-684-2772 (TDD -Telecommunications Devices for the Deaf). SEE ATTACHED AGENDA VIEW LIVE VIDEO STREAMING ONLINE: htto://www.tigard-or.gov/citv hall/council meeting.oho CABLE VIEWERS:The first City Council meeting of the month may be shown live on Channel 28 at 6:30 p.m.The meeting will be rebroadcast at the following times on Channel 28: Thursday 6:00 p.m. Sunday 11:00 a.m. Friday 10:00 p.m. Monday 6:00 a.m. City of Tigard Tigard Business Meeting—Agenda TIGARD TIGARD CITY COUNCIL& LOCAL CONTRACT REVIEW BOARD MEETING DATE AND TIME: March 3,2020 - 6:30 p.m. Business Meeting MEETING LOCATION: City of Tigard-Town Hall- 13125 SW Hall Blvd.,Tigard,OR 97223 6:30 PM 1. BUSINESS MEETING A.Call to Order B.Roll Call C.Pledge of Allegiance D.Call to Council and Staff for Non-Agenda Items 2. PUBLIC COMMENT (Two Minutes or Less,Please) A.Follow-up to Previous Public Comment B.Public Comment—Sign Up Sheet 3. CONSENT AGENDA: (Tigard City Council,Local Contract Review Board) The Consent Agenda is used for routine items including council meeting calendars,appointments to boards and committees and approval of contracts or intergovernmental agreements. Information on each item is available on the city's website in the packet for this meeting.These items may be enacted in one motion without separate discussion. Council members may request that an item be removed by motion for discussion and separate action. Motion to: A.CONSIDER APPROVAL OF AN IN'1'ERGOVENRMENTAL AGREEMENT WITH METRO FOR URBAN RESERVE CONCEPT PLANNING GRANT AWARD B.CONSIDER APPROVAL OF A LEASE AGREEMENT FOR HUNZIKER PROPERTY WITH SMITH GERIG WES TERN PROPERTIES,LLC Consent Agenda-Items Removed for Separate Discussion:Any items requested to be removedfrom the Consent Agenda for separate discussion will be considered immediately after the Council/Town Center Development Agency has voted on those items which do not need discussion. 4. CONSIDER A RESOLUTION AUTHORIZING STAFF TO APPLY FOR THE 2020 COMMUNITY OMEN 1'ED POLICING SERVICES (COPS) HIRING GRANT 6:35 p.m. estimated time 5. RECEIVE BRIEFING ON SW CORRIDOR TRANSIT-ORIENTED DEVELOPMENT TOD) 6:50 p.m. estimated time 6. CONSIDER A RESOLUTION APPROVING THE PURSUIT OF FUNDING A MULTI-USE PATH OVER HIGHWAY 217 AS PART OF THE SW CORRIDOR PROJECT 7:00 p.m. estimated time 7. CONSIDER UPDATING THE TIGARD COMMUNITY DEVELOPMENT CODE TO SUPPORT THE 72ND AVENUE PLAN FINDINGS 7:15 p.m. estimated time 8. CONSIDER A RESOLUTION AUTHORIZING THE SALE OF GENERAL OBLIGATION REFUNDING BONDS 7:35 p.m. estimated time 9. NON AGENDA ITEMS 10. ADMINISTRATIVE REPORT EXECUTIVE SESSION:The Tigard City Council will go into Executive Session to review a Public Official under ORS 192.660(2)(i).All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. Executive Sessions are closed to the public. 7:55 p.m. estimated time 11. ADJOURNMENT 8:40 p.m. estimated time 01 ii .L AGENDA ITEM 2. March 3, 2020 ill qPUBLIC COMMENT C Limited to 2 minutes or less, please) T I GARD The Council wishes to hear from you on other issues not on the agenda but asks that you first try to resolve your concerns through staff. This is a City of Tigard public meeting, subject to the State of Oregon's public meetings and records laws. All written and oral testimony becomes part of the public record The names and cities ofpersons who attend or participate in City of Tigard public meetings will be included in the meeting minutes, which is a public record Name: City of Residence: Phonetic Pronunciation: Topic: Staff Contact(s) —Required Optional— Ifyou'd like staff to be able to contact you about your topic,please provide at least one way to contact you. Email: Phone: Address: City/State/Zip: Name: City of Residence: Phonetic Pronunciation: Topic: Staff Contact(s) —Required Optional— Ifyou'd like staff to be able to contact you about your topic,please provide at least one way to contact you. Email: Phone: Address: City/State/Zip: Page 1 AIS-4097 3. A. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): Consent Item Agenda Title:Consider Approval of an Intergovernmental Agreement with Metro for Urban Reserve Concept Planning Grant Award Prepared For:Schuyler Warren Submitted By: Schuyler Warren, Community Development Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the city enter into an intergovernmental agreement (IGA) with Metro to accept a grant award in the amount of$300,000 from the Metro 2040 Planning and Development Grant Program to fund the River Terrace Urban Reserve Area Concept Planning Project? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that Council direct the City Manager to sign the attached IGA. This will enable the city to engage a consultant team with expertise in land use planning, multimodal transportation planning, infrastructure planning, housing analysis, economic development, and community engagement to do the necessary work to prepare a Title 11-compliant application for UGB expansion with Metro. KEY FACTS AND INFORMATION SUMMARY At Council's direction, the city applied for a Metro 2040 Planning and Development Grant to fund the River Terrace Urban Reserve Area Concept Planning Project. The city's grant application was successful, and the attached IGA describes the terms and conditions for the city's acceptance and use of the grant funds. The city has pledged $83,515 in matching funds toward the project. The matching funds will be paid for from the consultant budget as agreed to in the contract with Metropolitan Land Group to fund staff and consultant expenses for the concept planning project. Project Background The West River Terrace Urban Reserve Area is comprised of 303 acres located at the western extent of Tigard city limits. The area is south of SW Scholls Ferry Road, east of SW Vandermost Road and directly west of Tigard's River Terrace community. The South River Terrace Urban Reserve Area is located at the southwestern extent of Tigard city limits, north of SW Beef Bend Road. This 205-acre area is bounded by the existing River Terrace community to the north, the recent King City urban growth boundary (UGB) expansion area Urban Reserve Area 6D) to the south, SW Roy Rogers Road to the west and SW 150th Avenue to the east. This project will produce Title 11-compliant concept plans for these two Urban Reserve Areas URAs) to facilitate their inclusion into the Metro urban growth boundary. Planning for these areas is a priority because they are bordered by land that has already been developed or will be intensively planned over the next several years by Tigard, Beaverton, King City and Washington County. Ongoing and near-term planning studies being conducted by neighboring agencies will further define the location and orientation of land uses and infrastructure on adjacent properties. It is important that the City of Tigard proactively plans for these URAs to ensure sustainable regional growth and to meet the needs of future residents and businesses. The URA's overall economic health must be adequately considered in the land use plans and public infrastructure connections that will ultimately link the City with these neighboring areas. OTHER ALTERNATIVES City Council may choose to not accept the Metro grant. This would significantly curtail staff's ability to implement the City and Council goals listed below. Staff does not have the in-house expertise or capacity to do most of the work identified in the scope of work attached to the IGA. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Goal 3: Ensure Tigard grows and develops in a smart and inclusive manner Strategy 3.1 Secure external resources to: Accomplish all planning and outreach activities necessary to expand the City's urban growth boundary to include the South River Terrace Area. Complete Tide 11 compliance, apply to Metro for UGB expansion, and annex South River Terrace. Prepare a concept plan for West River Terrace. The city will direct all work under this goal,which is contingent on: All direct, indirect and overhead costs necessary to make South River Terrace development-ready" funded by private sector partners and/or through grants prepared at the expense of the private sector partner. The continuation of existing city plans and projects such that they are neither slowed nor disrupted by River Terrace planning. The inclusion of equitable development principles in River Terrace planning. DATES OF PREVIOUS CONSIDERATION April 2019 — Council approved Resolution No. 19-15 directing staff to submit a Metro grant application for the River Terrace Urban Reserve Area Concept Planning Project. Attachments IGA RFP - DRAFT Contract No.936312 2040 PLANNING AND DEVELOPMENT GRANT INTERGOVERNMENTAL AGREEMENT Metro—City of Tigard River Terrace Urban Reserve Planning This 2040 Planning and Development Grant Intergovernmental Agreement(this "Agreement") is entered into by and between Metro,a metropolitan service district organized under the laws of the state of Oregon and the Metro Charter,located at 600 Northeast Grand Avenue,Portland OR,97232 ("Metro"), and the City of Tigard,an Oregon municipal corporation,located at 13125 SW Hall Boulevard,Tigard, Oregon,97223 (the"City"). Metro and the City maybe jointly referred to herein as the"Parties" or each, individually as a"Party". RECITALS WHEREAS,Metro has established a Construction Excise Tax("CET"),Metro Code Chapter 7.04, which imposes an excise tax throughout the Metro regional jurisdiction to fund regional and local planning that is required to make land ready for development after inclusion in the Urban Growth Boundary;and WHEREAS,the CET is collected by local jurisdictions when issuing building permits,and is remitted to Metro pursuant to Intergovernmental Agreements to Collect and Remit Tax entered into separately between Metro and the local collecting jurisdictions;and WHEREAS,the City has submitted a 2040 Planning and Development Grant Request attached hereto as Exhibit A and incorporated herein (the"Grant Request") for the River Terrace Urban Reserve Planning (the"Project");and WHEREAS,Metro has agreed to provide 2040 Planning and Development Grant Funds to the City for the Project in the amount of$300,000 subject to the terms and conditions set forth herein (the"Grant Funds"),and the Parties wish to set forth the timing,procedures and conditions for receiving the Grant Funds from existing CET funds for the Project. In addition to the Grant Funds,$83,515 in matching funds from the City and other local and regional economic development partners are available and will be used to fund the Project budget. AGREEMENT NOW THEREFORE,the Parties hereto agree as follows: 1. Metro Grant Award. Metro shall provide the Grant Funds to the City for the Project as approved by the Metro Council in Resolution 19-5002 and as described in the Grant Request,subject to the terms and conditions specified in this Agreement. 2. Project Management and Coordination. The Parties have appointed the staff identified below to act as their respective project managers (each a"Project Manager"and collectively"Project Managers")with the authority and responsibility described in this Agreement: For the City: Schuyler Warren Senior Planner City of Tigard 13125 SW Hall Blvd Tigard,OR 97223 2040 PLANNING&DEVELOPMENT GRANT IGA—Metro&City of Tigard Page 1 Contract No.936312 503-718-2454 schuylerw@tigard-or.gov For Metro:Tim O'Brien Principal Planner Metro 600 NE Grand Avenue Portland, OR 97232 503-797-1840 tim.o'brien@oregonmetro.gov Metro and the City may each designate an additional or replacement Project Manager by providing written notice to the other party. 3. Mutual Obligations of both the City and Metro. The Parties and their respective Project Managers will collaborate to oversee the successful implementation of the Project as follows: a) Selection of Consultants.The Project Managers will work together to identify consultants best qualified to perform the scope of work described in the Consultant Contract,attached hereto as Exhibit B.The Project Managers and any additional reviewers selected by the Parties will jointly review proposals from consultants and select a mutually agreeable consultant team to perform the work required to successfully complete the Project. b) Schedule of Milestones.The Parties have agreed to a preliminary schedule of milestones for completion of the Project,which is attached hereto as Exhibit C (the"Milestones").After the Project Managers have selected a consultant team as described in subsection 3(a),the Parties each expressly delegate authority to their respective Project Managers to prepare a revised schedule of Milestones that will provide more detailed performance timelines for the Project,including specific consultant and/or City deliverables for each Milestone,and establishing the amount of Grant Funds to be disbursed by Metro upon satisfactory completion of each Milestone.The Parties agree that once the Milestones are supplemented and revised by the Project Managers in accordance with this subsection,Exhibit C shall be automatically amended and the revised Milestones will become final and binding on the Parties unless and until later amended as allowed under paragraph 10 of this Agreement. c) Project Committee(s). The Project Managers will jointly determine the role of the Project steering/technical/advisory committee(s),if any,and the composition of such committees or other bodies. Metro's Project Manager will participate as a member of any such committee. 4. City Responsibilities. The City shall perform the work on the Project described in the Grant Request, and as specified in the Milestones,subject to the terms and conditions specified in this Agreement. a) Use of Grant Funds. The City shall use the Grant Funds it receives under this Agreement only for the purposes specified in the Grant Request and to achieve the Milestones as set forth in this Agreement.In the event that unforeseen conditions require adjustments to the Project scope, approach,or schedule,the City shall obtain Metro's prior written approval before implementing any revisions to the Project. b) Consultant Contract(s). After the Project Managers have selected the consultant team and completed a revision of the Milestones as described above in section 3,the City shall enter into a 2040 PLANNING&DEVELOPMENT GRANT IGA—Metro&City of Tigard Page 2 Contract No.936312 contract(s)with the selected consultant team to complete the work as described in the Milestones as revised ("Consultant Contract"). The contract(s) entered into by the City shall reference this agreement and reflect the Scope of Work and the Milestones,as revised. c) Submittal of Grant Deliverables.Within 30 days after completing each of the Milestones,the City shall submit to Metro all required deliverables for such Milestone,accompanied by an invoice describing in detail its expenditures as needed to satisfy fiscal requirements.Deliverables must be submitted to Metro as outlined in the Milestones,as revised;the City shall not submit additional deliverables and invoices to Metro for later Milestones until Metro has reviewed and approved all prior deliverables under paragraph 5 of this Agreement. d) Matching Contribution. The City commits to a matching contribution of up to$83,515 (the"City Match"). The City Match is a reimbursement of actual costs incurred under the applicable Consultant Contract or as a direct expense for the deliverables identified in the Milestones as requiring City Match. The City Match will be paid directly to the applicable vendor or the consultant team pursuant to the terms of the Consultant Contract. 5. Metro Responsibilities.Metro's funding commitment set forth in this Agreement shall be fulfilled solely through CET funds; no other funds or revenues of Metro shall be used to satisfy or pay any CET grant commitments.Metro shall facilitate successful implementation of the Project and administration of Grant Funds as follows: a) Advisory Role. The Metro Project Manager shall take an active role as part of the Project advisory team and at the request of the City Project Manager will review and comment on draft project documents to communicate any concerns prior to the formal submission of the deliverables for each Milestone. b) Review and Approval of Grant Deliverables.Within 15 days after receiving the City submittal of deliverables as set forth in the Milestones (as revised),Metro's Project Manager shall review the deliverables and either approve the submittal,or reply with comments and/or requests for further documentation or revisions that may be necessary.The Metro Project Manager shall determine whether the deliverables submitted are satisfactory in meeting the Scope of Work and the applicable Milestones. c) Payment Procedures.Subject to the terms and conditions in this Agreement,Metro shall reimburse the City for its eligible expenditures for the applicable deliverable as set forth in Revised Exhibit C within 30 days following the Metro Project Manager's approval of deliverables, invoices and supporting documents. 6. Project Records. The City shall maintain all records and documentation relating to the expenditure of Grant Funds disbursed by Metro under this Agreement,as well as records and documentation relating to the financial match being provided by the City for the Project.Records and documents described in this section shall be retained by the City for three years from the date of completion of the Project,expiration of the Agreement or as otherwise required under applicable law,whichever is later. The City shall provide Metro with such information and documentation as Metro requires for implementation of the grant process. The City shall establish and maintain books,records,documents,and other evidence in accordance with generally accepted accounting principles,in sufficient detail to permit Metro or its auditor to verify how the Grant Funds were expended,including records demonstrating how City matching funds were expended. 7. Audits,Inspections and Retention of Records. Metro,together with its auditors and representatives,shall have reasonable access to and the right to examine,all City records with respect to all matters covered by this 2040 PLANNING&DEVELOPMENT GRANT IGA—Metro&City of Tigard Page 3 Contract No.936312 Agreement during normal business hours upon three business days'prior written notice to the City. The representatives shall be permitted to audit,examine,and make excerpts or transcripts from such records, and to make audits of all contracts,invoices,materials,payrolls and other matters covered by this Agreement. All documents,papers,time sheets,accounting records,and other materials pertaining to costs incurred in connection with the Project shall be retained by the City and all of their contractors for three years from the date of completion of the Project,or expiration of the Agreement,whichever is later,to facilitate any audits or inspection. 8. Term. Unless otherwise terminated under paragraph 9,this Agreement shall be effective on the last date it is executed by the parties below,and shall be in effect until all Milestones and deliverables have been completed,all required documentation has been delivered,and all payments have been made as set forth in the Milestones,as revised. 9. Termination.Metro may terminate this Agreement and cancel any remaining Grant Fund payments upon a finding by the Metro Chief Operating Officer that the City has abandoned its work on the Project or is otherwise not satisfying its obligations under this Agreement regarding the requirements of the grant. 10. Amendment.This Agreement may be amended only by mutual written agreement of the Parties. 11. Other Agreements.This Agreement does not affect or alter any other agreements between Metro and the City. 12. Waiver. The Parties hereby waive and release one another for and from any and all claims,liabilities, or damages of any kind relating to this Agreement or the Grant Funds. 13. Authority. City and Metro each warrant and represent that each has the full power and authority to enter into and perform this Agreement in accordance with its terms;that all requisite action has been taken by the City and Metro to authorize the execution of this Agreement;and that the persons signing this Agreement have full power and authority to sign for the City and Metro,respectively. 14. Counterparts. This Agreement may be executed in one or more counterparts,each of which shall be deemed an original and together shall constitute a single document. Electronic signatures,as well as copies of signatures sent by facsimile or electronic transmission,shall be deemed original signatures for all purposes and shall be binding on the Parties. Signature Page Follows] 2040 PLANNING&DEVELOPMENT GRANT IGA—Metro&City of Tigard Page 4 Contract No.936312 METRO THE CITY OF TIGARD By: By: Andrew Scott Marty Wine Interim Chief Operating Officer City Manager Date: Date: Approved as to Form: APPROVED FOR LEGAL SUFFICIENCY FOR THE City: By: Carrie MacLaren By: Metro Attorney Shelby Rihala City Attorney Date: Attachments: Exhibit A-Grant Request Exhibit B-Request for Proposals Exhibit C-Schedule of Milestones 2040 PLANNING& DEVELOPMENT GRANT IGA—Metro&City of Tigard Page 5 City of Tigard 111 _ ' FINANCE AND INFORMATION SERVICES T I(JARD Request for Proposal (RFP) RIVER TERRACE WEST AND SOUTH CONCEPT PLANNING PROJECT Proposals Due: Wednesday, March 19,2020-2:00 p.m. local time Submit Proposals To: City of Tigard—Contracts &Purchasing Office Attn: Jamie Greenberg,Purchasing Specialist 13125 SW Hall Blvd. Tigard, Oregon 97223 Direct Questions To: Schuyler Warren Phone: (503) 718-2437 Email: schuylerw(&,tigard-or.gov City of Tigard I 13125 SW Hall Blvd.,Tigard, OR 97223 I (503) 639-4171 I www.tigard-or.gov PUBLIC NOTICE REQUEST FOR PROPOSAL River Terrace West and South Concept Planning Project The City of Tigard is seeking sealed proposals from qualified firms to provide professional services for the City's River Terrace West and South Concept Planning Project. The City is interested in a firm or consultant team with expertise in land use planning, multimodal transportation planning, infrastructure planning, environmental analysis, housing and market analysis, economic development, and inclusive community engagement. Proposals will be received until 2:00 p.m.local time,Wednesday,March 19,2020,at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd., Tigard, Oregon 97223. Please note this location in advance of submission;late proposals will not be accepted.Any proposal received after the closing time will be returned to the submitting firm unopened after a contract has been awarded for the required services. No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and electronic (email) proposals will not be accepted nor will any proposal be accepted after the stated due date and time. Funding for this project is subject to Tigard City Council's acceptance of a grant award from the Metro 2040 Planning and Development Grant Program. Council is tentatively scheduled to consider grant acceptance on February 25, 2020. The full budget for this project is dependent on cost proposal submitted by finalists and subsequent negotiations between the parties. RFP packets may be downloaded from www.tigard-or.gov/bids or obtained in person at Tigard City Hall's Utility Billing Counter located at 13125 SW Hall Blvd.,Tigard, Oregon 97223. Proposers are required to certify non-discrimination in employment practices, and identify resident status as defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. PUBLISHED: Daily Journal of Commerce DA 1'E: Wednesday,February 26,2020 RFP—River Terrace West and South Concept Planning Project Page 2 Close—March 19,2020 TABLE OF CONTENTS TITLE PAGE Title Page 1 Public Notice 2 Table of Contents 3 SECTIONS Section 1 Introduction 4 Section 2 Proposer's Special Instructions 4 Section 3 Background Section 4 Scope and Schedule of Work Section 5 Proposal Content and Format Section 6 Proposal Evaluation Procedures Section 7 Proposal Certification Section 8 Signature Page ATTACHMENTSazn. Attachment A Acknowledgement of Addendum Attachment B Statement of Proposal Attachment C City of Tigard Services Agreement RFP—River Terrace West and South Concept Planning Project Page 3 Close—March 19,2020 SECTION 1 INTRODUCTION The City of Tigard is seeking sealed proposals from qualified firms to provide professional services for the City's River Terrace West and South Concept Planning Project. The City is interested in a firm or consultant team with expertise in land use planning, multimodal transportation planning, infrastructure planning, environmental analysis, housing and market analysis, economic development, and inclusive community engagement. Proposals will be received until 2:00 p.m.local time,Wednesday,March 19,2020,at Tigard City Hall's Utility Billing Counter at 13125 SW Hall Blvd., Tigard, Oregon 97223. Please note this location in advance of submission;late proposals will not be accepted.Any proposal received after the closing time will be returned to the submitting firm unopened after a contract has been awarded for the required services. No proposal will be considered unless fully completed in a manner provided in the RFP packet. Facsimile and electronic (email) proposals will not be accepted nor will any proposal be accepted after the stated due date and time. Funding for this project is subject to Tigard City Council's acceptance of a grant award from the Metro 2040 Planning and Development Grant Program. Council is tentatively scheduled to consider grant acceptance on February 25, 2020. The full budget for this project is dependent on cost proposal submitted by finalists and subsequent negotiations between the parties. Proposers are required to certify non-discrimination in employment practices, and identify resident status as defined in ORS 279A.120. Pre-qualification of proposers is not required. All proposers are required to comply with the provisions of Oregon Revised Statutes and Local Contract Review Board (LCRB) Policy. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. SECTION 2 PROPOSER'S SPECIAL INSTRUCTIONS A. PROPOSED TIMELINES Wednesday.February 26,2020 Advertisement/Release of Request for Proposals Thursday,March 19.2020 (2:00 p.m.) Deadline for Submission of Proposals Monday—Thursday,March 30—April 2,2020Cost Proposals Monday—Thursday,March 30—April 2,2020 Interviews (if necessary) April 2020 Award of Contract by LCRB April 2020 Commencement of Services NOTE: The City reserves the right to modify this schedule at the City's discretion B. GENERAL By submitting a proposal, the Proposer certifies that the Proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. C. PROPOSAL SUBMITTAL The Proposal and all amendments must be signed and submitted no later than 2:00 p.m.,Wednesday, March 19, 2020, to the address below. Each proposal must be submitted in a sealed envelope and designated with proposal title. To assure that your proposal receives priority treatment, please mark as follows. RFP—River Terrace West and South Concept Planning Project Page 4 Close—March 19,2020 RFP—River Terrace West and South Concept Planning Project City of Tigard—Utility Billing Counter Attn: Jamie Greenberg,Purchasing Specialist 13125 SW Hall Blvd. Tigard,Oregon 97223 Proposer shall put their name and address on the outside of the envelope. It is the Proposer's responsibility to ensure that proposals are received prior to the stated closing time. The City shall not be responsible for the proper identification and handling of any proposals submitted incorrectly. Late proposals, late modification or late withdrawals shall not be considered accepted after the stated bid opening date and time and shall be returned unopened. Facsimile and electronic (email) proposals will not be accepted. D. PROTEST OF SCOPE OF WORK OR TERMS A Proposer who believes any details in the scope of work or terms detailed in the proposal packet and sample contract are unnecessarily restrictive or limit competition may submit a protest in writing, to the Purchasing Office. A protest may be submitted via facsimile. Any such protest shall include the reasons for the protest and shall detail any proposed changes to the scope of work or terms. The Purchasing Office shall respond to any protest and,if necessary, shall issue any appropriate revisions, substitutions, or clarification via addenda to all interested Proposers. To be considered, protests must be received at least five (5) days before the proposal closing date. The City shall not consider any protest against award due to the content of proposal scope of work or contract terms submitted after the established protest deadline. All protests should be directed to the attention of Jamie Greenberg,Purchasing Specialist,and be marked as follows: RFP Specification/Term Protest City of Tigard—Contracts and Purchasing Office Attn: Jamie Greenberg,Purchasing Specialist 13125 SW Hall Blvd. Tigard,Oregon 97223 If a protest is received in accordance with section above, the proposal opening date may be extended if necessary to allow consideration of the protest and issuance of any necessary addenda to the proposal documents. E. PROPOSAL SUBMISSION AND SIGNING All requested forms and attachments (Signature Page,Acknowledgment Addendum,Statement of Proposal, etc.) must be submitted with the Proposal and in the required format. The submission and signing of a proposal shall indicate the intention of the firm to adhere to the provisions described in this RFP. F. COST OF PREPARING A PROPOSAL The RFP does not commit the City to paying any costs incurred by Proposer in the submission or presentation of a proposal, or in making the necessary studies for the preparation thereof. G. INTERPRETATIONS AND ADDENDA All questions regarding this project proposal shall be directed to Jamie Greenberg, Purchasing Specialist. If necessary,interpretations or clarifications in response to such questions will be made by issuance of an "Addendum" to all prospective Proposers within a reasonable time prior to proposal RFP—River Terrace West and South Concept Planning Project Page 5 Close—March 19,2020 closing, but in no case less than 72 hours before the proposal closing. If an addendum is necessary after that time,the City,at its discretion,can extend the closing date. Any Addendum issued, as a result of any change in the RFP,must be acknowledged by submitting the Acknowledgment of Addendum"with proposal. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. H. BUSINESS LICENSE/FEDERAL TAX ID REQUIRED The City of Tigard Business License is required. Chapter 5.4 of the Tigard Municipal Code states any business doing business in the City of Tigard shall pay a City of Tigard Business License. Successful Contract will be required to present a copy of their City of Tigard Business License at the time of contract execution. Successful Contractor shall also complete a W-9 form for the City at the time of contract execution. CITY'S PROJECT MANAGER The City's Project Manager for this work will be Schuyler Warren,Senior Planner,who can be reached by phone at (503) 718-2437 or by email at schuylerw(ctigard-or.gm. J.PROPOSAL VALIDITY PERIOD Each proposal shall be irrevocable for a period of One Hundred Twenty (120) days from the Proposal Opening Date. K. FORM OF CONTRACT A copy of the City's standard professional services agreement, which the City expects the successful firm or individual to execute,is included as "Attachment C". The contract will incorporate the terms and conditions from this RFP document and the successful proposer's response documents. Firms taking exception to any of the contract terms shall submit a protest or request for change in accordance with Section 2.D "Protest of Scope of Work or Terms" or their exceptions will be deemed immaterial and waived. L. TERM OF CONTRACT The term of the contract shall be a period of two (2) years with the mutual option to renew for up to one (1) additional one-year period. The total term of the contract cannot exceed five (5) years. M. TERMINATION The contract may be terminated by mutual consent of both parties or by the City at its discretion with 30 days'written notice. If the agreement is so terminated,Contractor shall be paid in accordance with the terms of the agreement. N. PUBLIC RECORD All proposal material submitted by the Proposer shall become the property of the City and is public record unless otherwise specified. A bid that contains any information that is considered trade secret under ORS 192.501(2) should be segregated and clearly identified as such. This information will be kept confidential and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192. The above restrictions may not include cost or price information, which must be open to the public. RFP—River Terrace West and South Concept Planning Project Page 6 Close—March 19,2020 SECTION 3 BACKGROUND The West River Terrace Urban Reserve Area is comprised of 303 acres located at the western extent of the current Tigard city limits.The area is south of SW Scholls Ferry Road,east of SW Vandermost Road and directly west of Tigard's River Terrace community.The South River Terrace Urban Reserve Area is located at the southwestern extent of Tigard city limits,north of SW Beef Bend Road.This 205-acre area is bounded by the existing River Terrace community to the north,the recent King City urban growth boundary(UGB) expansion area (Urban Reserve Area 6D) to the south,SW Roy Rogers Road to the west and SW 150th Avenue to the east. This project will produce Metro Urban Growth Management Functional Plan (Functional Plan) Title 11- compliant concept plans for these two Urban Reserve Areas (URAs) to facilitate their inclusion into the Metro urban growth boundary. Planning for these areas is a priority because they are bordered by land that has already been developed or will be intensively planned over the next several years by Tigard,Beaverton, King City and Washington County. Ongoing and near-term planning studies being conducted by neighboring agencies will further define the location and orientation of land uses and infrastructure on adjacent properties. It is important that the City of Tigard proactively plans for these URAs to ensure that its priorities related to sustainable regional growth, the future needs of its residents and businesses,and its overall economic health are adequately considered in the land use plans and public infrastructure connections that will ultimately link the City with these neighboring areas. Specifically,Washington County is currently conducting a planning study that will refine the location of regional arterials to help facilitate long-term connectivity and mobility on the west side of the metropolitan region. One critical link within this network is the expected extension of Tile Flat Road through the West River Terrace URA to Bull Mountain Road. Washington County is in the process of refining the location,right-of-way needs, and land use impacts associated with the location of this facility. It is important for the City of Tigard to have a concept plan for this area to inform the County's work and the future alignment of this facility. Furthermore, the South River Terrace URA is generally located on the south slope of Bull Mountain where stormwater flows through a series of creeks southward through King City's UGB expansion area and, ultimately,to the Tualatin River. It is expected that King City will be initiating community planning in 2020 for its approved UGB expansion area. Natural resources planning conducted with the South River Terrace URA will prepare the City for these discussions and help ensure the best regional strategy and environmental outcome for these resources.The City of Tigard anticipates a stormwater strategy for the expansion areas that is similar to that currently applied in River Terrace,with a focus on regional stormwater facilities. Stormwater and sanitary sewerage planning will be coordinated with Clean Water Services,which may take a lead role in these areas. A key consideration in the concept planning for these URAs is their potential to accommodate higher densities and a wider diversity of housing types, site configurations,and supportive uses than is typical in similar urban expansion areas in the Portland Metro area.The concept plan for these areas should be informed by and supportive of Tigard's recent policy initiatives that allow greater housing choice through legalization of"missing middle" housing types,incentives for affordable housing,and allowance for more predictable flexibility in the development process.The concept planning should also be in line with the spirit and the letter of recent legislation (HB 2001) to diversify housing options across the state. RFP—River Terrace West and South Concept Planning Project Page 7 Close—March 19,2020 A final consideration is the potential for coordination with King City in the comprehensive planning of their recent UGB expansion area to create a trans-jurisdictional town center that supports a variety of appropriate supportive uses that help to develop both cities'economies while providing needed services and reducing vehicle miles travelled.The potential realignment of Beef Bend Road in accordance with the recommendations of Washington County's Urban Reserves Transportation Study and the needs of the area will be an important element of this coordination. The purpose of this project is to: Complete a concept plan for the River Terrace URAs that is in line with the city's goals and policies. Engage with stakeholders and the broader community,including historically underrepresented communities to assess: o market trends and demand in housing and commerce; o regional planning and development context; and o community needs and priorities. Provide the city with the level of analysis and information needed to pursue urban expansion with a future project. Specific development goals for this project include, but are not limited to: The housing market analysis will explore innovative housing strategies and evaluate demand for a variety of densities and attached housing product types. Housing strategies may include the use of accessory dwelling units (ADUs), cottage clusters,courtyard units,pre-fabricated housing products, permanent affordable housing and other means of encouraging the availability of housing for existing and future residents of all income levels. Land use planning will facilitate housing choices that support a wide range of household sizes and incomes,as well as compact and efficient growth patterns that minimize vehicle miles travelled and greenhouse gas emissions to the extent practicable. Concept planning will optimize functional and physical relationships with neighboring plan areas, including King City's UGB expansion area, to ensure that neighborhood retail,parks and open space, educational and other amenities are well coordinated and supportive of on-going planning efforts in these adjacent jurisdictions. The economic market analysis will evaluate the market viability of employment and non-residential uses to advance the city's economic development objectives and the goals of creating spaces where residents can work,live and play. The transportation analysis will evaluate the necessary transportation network and required improvements to support the land use plan for this area.This study will also include an evaluation of multi-modal improvements and how bike and pedestrian ways can be best integrated with King City and other neighboring areas. A special focus will be the improvement needs and alignment for Beef Bend Road. The environmental analysis will identify important natural resources to be preserved within the requirements of State Goal 5 and Metro Functional Plan Titles 3 and 13.This includes coordination with Clean Water Services'vegetated corridor requirements and the protection of upland habitat required under Tide 13. Special consideration will be given to the connection with the natural resource areas in King City that extend south to the Tualatin River. The infrastructure analysis will consider needed improvements to support growth in the area.This work will be coordinated with neighboring jurisdictions and regional partners to ensure that infrastructure systems are positioned and sized to accommodate growth. RFP—River Terrace West and South Concept Planning Project Page 8 Close—March 19,2020 The funding strategy will consider the preliminary costs of all infrastructure and transportation systems associated with development in the URAs and propose a revenue-neutral approach to funding them without impacting current city programs, services, and capital programs. The concept plan will identify opportunities for regional management of stormwater;these improvements will be coordinated with King City and Clean Water Services (CWS),and may be led by CWS. The concept plan will identify parks and open space needs to meet the City's level of service requirements and to ensure that residents in the community have access to clean air,water and healthy ecosystems. Funding for this project is subject to Tigard City Council's acceptance of a grant award from the Metro 2040 Planning and Development Grant Program. Council is tentatively scheduled to consider grant acceptance on February 25, 2020. The full budget for this project is dependent on cost proposal submitted by finalists and subsequent negotiations between the parties. RFP—River Terrace West and South Concept Planning Project Page 9 Close—March 19,2020 SECTION 4 SCOPE AND SCHEDULE OF WORK The City of Tigard seeks a collaborative interdisciplinary team—with expertise in land use planning, multimodal transportation planning,infrastructure planning, environmental analysis,housing and market analysis,economic development, and inclusive community engagement—to work with the city on the River Terrace West and South Concept Planning project. Coordination between this project and two other concurrent City projects will be required, specifically regarding any housing and economic analyses for the projects listed below. Tigard Employment Lands Tomorrow–This project will focus on understanding economic trends and evaluating the City's supply and regulation of employment lands. Washington Square Regional Center Update–This project will focus on an update to the zoning and development standards in the Washington Square Regional Center Plan District.This plan district is part of a Metro-designated regional center that includes portions of Tigard,Beaverton,and unincorporated Washington County(Metzger). The project will examine opportunities for increased housing and employment and greater integration between uses. In addition,project coordination will be required between this concept planning work and three area projects: Washington County Urban Reserves Transportation Study–This project managed by Washington County Land Use and Transportation will examine how future development in Washington County's Urban Reserve areas affect the transportation network. The study will identify the following: o Area roadways that will need to be widened in the future to accommodate additional traffic generated by new development o Best practices for Washington County to help local cities plan for future growth and transportation impacts King City Community Plan for URA 6D. A potential Clean Water Services-led effort to plan for stormwater and sanitary sewer at a sub-basin level. The general timeframe for project completion is 12–16 months.A summary of tasks,deliverables, budget, and schedule is provided in Table 1 below.A more detailed description of tasks and deliverables follows. Tasks and deliverables are generally shown in chronological order but may include iterative steps. Consultant to refine estimated budget and schedule during drafting of contract for services. Time is of the essence, as several of the tasks must be completed by the end of the 2020 calendar year in order for Tigard to use the information to prepare a Title 11-compliant, mid-cycle application for UGB expansion in South River Terrace (due June 2021). RFP–River Terrace West and South Concept Planning Project Page 10 Close–March 19,2020 The following table provides City estimates of a limited number of subtasks and deliverables necessary to complete this project. Not all project tasks, subtasks, and deliverables are included in this table. Proposers may revise or edit the tasks,meeting allocations, deliverables, and schedule as part of their proposal. Table 1. Summary of Scope of Work Task Estimated Subtasks and Deliverables Estimated Estimated Lead. (T) = Tigard (C) = Consultant Meetings Schedule 1. Project Initiation and Coordination Apr—May 2020 1.1 Project Kickoff Meeting __.........___......_..........._..........._...._._............_.__....__..__.._......_._..___..__. 1 (2-hr) 1.2 Project Management Team Meetings 50 (1-hr) Apr 2020 —Jun 2. Community Engagement 2021 2.1 Community Engagement Planning(C/T) 1 (2-hr) 2.2 Technical Advisory Committee Meetings (C) 4 (2-hr) 2.3 Community Advisory Committee Meetings (C) 5 (2-hr) 2.5 Public Open House(C)3 (2-hr) 2.6 City Communications and Engagement (T/C) C/T)Project UFehsite Cl T)Local and Social Media Cl T)Direct Mailings Ti C)Presentations to Community Groups and Project Partners 3. Agency/Service Provider Engagement Apr—Dec 2020 4. Preliminary Land Use Plan - South May—Dec 2020 5. Preliminary Land Use Plan -West May—Dec 2020 6. Special Studies and Assessments May—Dec 2020 6.1 Transportation System Analysis 6.2 Environmental Analysis 6.3 Utility Needs Analysis 6.4 Housing Needs Analysis 6.5 Commercial Market Analysis 6.6 Funding Strategy 7. Concept Plan Summary Report Jan Feb 2021 7 2 Draft Concept Plan Summary Report 7.3 Final Concept Plan Summary Report 8. Plan Adoption Process Jan—Mar 2021 8.1 Project Briefings to PC/CC C/ 2 (1.5-hr 8.2 Public Hearing—PC 1 (1.5-hr) 8.3 Public Hearing—CC 1 (1.5-hr)___._..__...._..__..._._.__......_..._..._ ._._.__.._._._............... 8.4 Metro Staff Briefings 2 (1.5-hr) RFP—River Terrace West and South Concept Planning Project Page 11 Close—March 19,2020 GENERAL PROVISIONS 1. GIS Data a. City and Consultant PM will determine which deliverables require geospatial data development of GIS data by the Consultant and which,if any, should be delivered to the City. b. All GIS data delivered to the City must follow the City of Tigard GIS Data Standards. 2. Meetings a. Project team meetings and scope refinement meetings may be held by phone,at City offices, or at other mutually agreed upon locations,such as Consultant offices. TASK 1. PROJECT MANAGEMENT Project management is the joint responsibility of the City PM and Consultant. Consultant must prepare project management plan that includes schedule,scope,budget,and milestones. Consultant must assume a reasonable amount of time for project communication and general coordination above and beyond the meetings specified in this scope and manage the allocated budget for each task and deliverable accordingly. At a minimum,a weekly call-in meeting of approximately one hour with the City PM is to be expected throughout the project,except when deemed unnecessary by the City PM. Consultant must provide monthly reports with updated schedule,work completed and upcoming, and any issues or changes. This report must include a percentage complete versus percentage spent by task. City will identify and make available relevant historical documents for review. TASK 2. COMMUNITY ENGAGEMENT Community engagement is the joint responsibility of the City and Consultant project teams. Specific deliverables and assignments are identified in Table 1. It is expected that the teams will plan for and conduct meaningful and inclusive public and stakeholder outreach to shape project outcomes. The scope assumes that the project manager will need to meet with the City PM at least once prior to each TAC, CAC,and Public Open House Meeting (collectively,Community Outreach) in order to effectively plan and prepare for these meetings. This meeting may take the place of the regular weekly project meetings but in certain circumstances may need to be held separately.Like the weekly project management meetings, these Community Outreach planning meetings may be held by phone,in person at the city,or at the Consultant's offices. In addition to determining agendas and materials,Community Outreach planning meetings will assign roles and responsibilities to individual team members based on the meeting purpose and content of the intended Community Outreach.The following general provisions apply to all Community Outreach: Consultant must produce all materials for Community Outreach,including but not limited to agendas and presentation materials. City will manage logistics for all Community Outreach,including but not limited to: room reservation,room set-up and tear-down,refreshments, sign-in sheets,and notices. Consultant must provide City with meeting notice text in at least two,possibly three languages: English,Spanish,and possibly an Asian language depending upon need. City will coordinate to provide translation services as needed for Community Outreach. RFP—River Terrace West and South Concept Planning Project Page 12 Close—March 19,2020 Consultant and City will collaboratively facilitate all Community Outreach meetings. City will provide meeting summaries for all Community Outreach that,at a minimum,lists attendees and summarizes the discussion,any input and/or decision(s),and next steps. Consultant must review the summaries for completeness and accuracy. 2.1 Community Engagement Plan Consultant will assist City PM with preparation of a community engagement plan. This plan will indude,at a minimum,the following elements: Community engagement goals Community input desired Community engagement strategies o Print and online media strategies o Social media and city website o Newsletters and mailings o Community groups outreach o Advisory committees o Public open houses o Planning Commission and Council briefings o Public hearings 2.2 Technical Advisory Committee (TAC) Meetings Consultant must lead the formation of the Technical Advisory Committee in coordination with City PM. This TAC will be composed of representatives from the Department of Land Conservation and Development,Metro,Washington County,City of Beaverton, City of Sherwood,King City,Tigard-Tualatin School District,Beaverton School District, Clean Water Services,Tigard Water District,Tualatin Valley Fire and Rescue,Oregon Department of Transportation,Tualatin River Keepers,and others as needed. Consultant must conduct a minimum of four TAC meetings. Preliminary meeting plans and objectives will be determined during the development of the Community Engagement Plan in Task 2.1 in coordination with City. Specific agendas will be developed in consultation with City PM as part of this task. 2.3 Community Advisory Committee (CAC) Meetings City PM will lead the formation of the Community Advisory Committee. Consultant must conduct a minimum of five CAC meetings. Preliminary meeting plans and objectives will be determined during the development of the Community Engagement Plan in Task 2.2 in coordination with City. Specific agendas will be developed in consultation with City PM as part of this task. 2.4 Public Open House Meetings Consultant must conduct a minimum of three community meetings in an open house format. Preliminary meeting plans and objectives will be determined during the development of the Community Engagement Plan in Task 2.1 in coordination with City. Specific agendas will be developed in consultation with City PM as part of this task. 2.5 City Communications and Engagement The City has primary responsibility for this task but will work in close coordination with the Consultant. In addition to community meetings,the City will inform and engage the community through the project website,direct mailings, social media posts,press releases,and online surveys.The City expects to tailor its outreach methods to the different stakeholder groups in our community including but not limited to: RFP—River Terrace West and South Concept Planning Project Page 13 Close—March 19,2020 Property owners in River Terrace,Bull Mountain,and unincorporated Washington County Housing advocates,including affordable housing advocates Culturally-specific groups located or doing community work within Tigard Residents—both owners and renters—in Tigard and unincorporated Washington County Neighborhood associations in Tigard,King City,and Washington County TASK 3. AGENCY/SERVICE PROVIDER ENGAGEMENT It is expected that in the normal course of work for a project of this type,a need will arise for meetings with Agencies or Service Providers that are not represented on the TAC. Coordination of these meetings is the joint responsibility of the City PM and Consultant PM.Assume six 2-hour meetings for the purposes of responding to this RFP. TASKS 4 AND 5. PRELIMINARY LAND USE PLANS Consultant will prepare a set of three (3) concept alternatives for both the River Terrace South and West Urban Reserves Areas.These concept alternatives will be developed in consultation with City PM and other City staff as needed.These concept plans should consider, at a minimum, the following information: Land use intensity options,with a focus on the inclusion of a variety of smaller housing opportunities.These options may include ADUs (duplexes and triplexes), cottage cluster development,courtyard units,quads, and rowhouses,in addition to single detached houses. Options for the inclusion of residentially-supportive mixed uses such as retail, office,or other appropriately-scaled commercial and industrial uses. Multi-modal transportation and circulation networks. Parks,open space, and trails systems. Stormwater management and green infrastructure facilities. Infrastructure,including sanitary sewer and water supply. Opportunities for mutually supportive development patterns with King City's UGB expansion area River Terrace South only). Protection of natural resources. Each concept alternative should include a qualitative analysis that addresses the relative performance of each under the following criteria: Housing provision,including variety and affordability. Expected economic performance,including consideration of City's sustained economic stability. Connectivity and travel options. Parks and open space accessibility. Environmental performance,including consideration of typical drivers of climate change. Neighborhood cohesiveness and community placemaking. In consultation with City staff,Consultant will designate a preferred alternative based on these criteria.This preferred alternative will inform some of the analysis required in Task 6. Some basic analysis of the impacts of the other alternatives should also be included. TASK 6. SPECIAL STUDIES In order to complete this project,a set of analyses will be required. Some of these analyses may need to be substantially complete prior to Tasks 3 and 4,while others will be informed by the preferred concept alternative. Respondents to the RFP should propose a schedule for the special studies in the context of the RFP—River Terrace West and South Concept Planning Project Page 14 Close—March 19,2020 other tasks that demonstrates their preferred project approach. A basic analysis of the impacts of the non- preferred alternatives should be included that explains how those alternatives influence the outcomes of each analysis. The required analyses are summarized in the following subtasks. 6.1 Transportation System Analysis An analysis of the transportation system will be conducted to identify public and private connectivity needs within the two study areas—River Terrace South and West.The study will assess potential off-site infrastructure improvements in these study areas triggered by the proposed urban growth that is attributable to trips generated from each.The analysis will consider multimodal streets and alleys,as well as off-street trails. The final report will include proposed preliminary alignments,locations,and cost estimates. It is anticipated that this effort will incorporate data created by and for the King City transportation system plan update and the Washington County Urban Reserve Transportation Study (WC-URTS). The analysis should specifically consider travel demand forecasts developed as part of WC-URTS and augment and refine them as necessary to meet the specific needs of this concept planning process. Consultant should propose an approach that results in Title 11-compliant reports that are informed by the above considerations. The proposal should include the number and location of facilities that will be analyzed in the course of the work. Consultant Deliverables: Up to six project team meetings South River Terrace and West River Terrace URA Traffic Impact Study that includes: o Methodology and assumptions memo that demonstrates how the analysis was performed o Summary of any alternatives considered and how they were evaluated o Transportation system preliminary concept that includes: internal street alignments roadway classifications, ROW dedication needs, street cross sections,inclusive of alleys and woonerfs, intersection treatments along study area boundaries, pedestrian and bicycle facilities, and transit facility opportunities. o Three preliminary alternatives for Beef Bend Road realignment,with recommendation o Preliminary rough order-of-magnitude (ROM) cost estimates 6.2 Environmental Analysis The consultant will conduct an assessment of background information,aerial photographs, and other consultant-created GIS data,informed by field verification as needed,of areas qualifying for protection under Titles 3 and 13 of the Metro Functional Plan,in consultation with Clean Water Services.The Consultant must also prepare an analysis of City of Tigard Significant Tree Groves and Significant Wetlands, as required under State Goal 5 (inventory,assessment,and determination of significance). The Significant Tree Grove analysis should also include mapping and assessment of any substantial Oregon White Oak stands or savannah. Consultant will negotiate property access as required to complete this work program. The consultant will prepare a technical memorandum,with associated mapping and assessment findings that include the presence or absence of wetlands,riparian corridors,upland natural resources,and habitat areas, that meets the procedures and requirements for complying with Goal 5 in the Oregon Administrative Rules RFP—River Terrace West and South Concept Planning Project Page 15 Close—March 19,2020 and Titles 3 and 13 of the Metro Functional Plan.Assessment should be sufficiently detailed to avoid the need to negotiate additional property access at a later stage. Consultant Deliverables: For each URA (River Terrace West and South): o Technical memorandum summarizing existing conditions,analysis methods,and findings for Title 3 and 13 areas within the URA,including preliminary resource mapping. o City of Tigard Significant Tree Grove and Significant Wetland Analysis summarizing methods,inventory results,resource assessment,and determinations of significance. 6.3 Utility Needs Analysis The consultant will prepare a technical memorandum that provides a summary of existing water, sanitary sewer, stormwater,parks,and private utilities in the vicinity of the URAs and will include descriptions of preliminary capital facility improvements necessary for sanitary sewer,water and stormwater service. This task assumes that additional utility analyses will be needed to properly size and route water and sewer systems and locate stormwater facilities. Systems data will also be available from utility providers and existing documents to create a composite memorandum of anticipated utility capital improvements for the West and South River Terrace URAs. Some field verification should be anticipated. Preliminary rough-order of-magnitude (ROM) cost estimates for these utility capital facility improvements will be included with this technical memorandum.This task assumes a single round of outside review. NO'1'h: For the purposes of preparing a proposal,assume that Consultant team will conduct the full stormwater and sanitary sewer analysis. Current discussions with Clean Water Services may result in CWS leading some or all of this work at a sub-basin level. This is to be determined prior to contracting and notice to proceed. Consultant Deliverables: Utility Needs Memorandum for the South River Terrace URA Utility Master Plan Memorandum for the West River Terrace URA 6.4 Housing Needs Analysis The consultant will prepare a technical memorandum that documents how the residential development of the West and South River Terrace URAs will meet the housing needs in Tigard,Washington County,and the metro area by product type and price range.While this study will be completed prior to the adoption of final rules implementing HB2003,it should nonetheless be informed by the intent of that law and any pertinent information from the Department of Land Conservation and Development that may impact the goals,methods,and results of the study. Consultant Deliverables: Housing Needs Analysis that considers,at a minimum: o The implications of current and future demographics and socioeconomic characteristics of Tigard's residents,within the regional context, for housing demand in the River Terrace area. o Market demand for a range of housing types,tenure,and price points to address the Tigard's housing needs. The report will include analysis of housing types built and sold in Tigard and surrounding areas in recent years.The analysis should also consider potential rates of adoption of the broader range of housing types allowed under the Community Development Code amendments of 2018. RFP—River Terrace West and South Concept Planning Project Page 16 Close—March 19,2020 o Opportunities for developing a mix of housing types to meet the housing needs across demographic bands based on income, household size,and market trends. o Range of residential capacity in the West and South River Terrace URAs based on the analysis of unconstrained buildable land at a range of densities that support the city's vision and goals. o Forecast of housing growth and absorption in the West and South River Terrace URAs to estimate potential buildout of the area. o Strategies to support development of the types of housing identified in the housing market analysis,within the broader context of the concept plan. o The product will be a technical memorandum that summarizes the housing market analysis and strategies for providing a range of housing types. 6.5 Commercial Market Analysis The consultant will prepare a technical memorandum that assesses the capacity of the West and South River Terrace URAs to incorporate commercial uses,including but not limited to office spaces,retail, services, dining,and light manufacturing. This work will be performed in a manner that assesses the capacity of the URAs to accommodate a new town center with an activity level described in Title 6 of Metro's Functional Plan.As such,the analysis for both areas,but particularly River Terrace South,will need to be informed by the community planning work simultaneously occurring in King City's urban expansion area to the south. The work will also inform and be informed by two other parallel projects—Tigard Employment Lands Tomorrow,which will include a full Economic Opportunities Analysis,and the Washington Square Regional Center Update. Consultant Deliverables: Commercial Market Analysis that considers, at a minimum: o Market trends in town center-scale commercial development,particularly in suburban areas. o Recent precedents and case studies of commercially viable town center-scale developments that are integrated into residential suburban developments. The case studies may take the form of mixed-use development or exclusively commercial districts within a largely residential area. The case studies should be examined for any instructive relationship between the scale and relative success of the commercial uses. o Data on mixed-use, commercial,professional,and light manufacturing absorption rates in similar areas around the region,including documentation and analysis of the factors that influence the absorption rate. o Forecast of market growth and absorption of mixed use, commercial,professional,and light manufacturing in suburban markets to estimate the range of employment capacity in the study area. o Strategies to support private development of a broad range of commercial uses appropriate for a town center,considered within the broader context of the concept plan. This element should clearly assess the feasibility of the town center concept,provide recommendations for the size, scale,and relative location of commercial development,and provide a realistic timeline for the market to respond to the availability of commercial lands.This element will also inform the residential portion of the concept plan by recommending minimum residential densities that will support town center-scale commercial uses. o Analysis of physical,economic,market,and transportation opportunities and constraints as they relate to mixed-use,commercial,professional,and light manufacturing development in the study area. 6.6 Funding Strategy RFP—River Terrace West and South Concept Planning Project Page 17 Close—March 19,2020 This section needs to be completed. TASK 7. CONCEPT PLAN SUMMARY REPORT Consultant will prepare a Concept Plan Summary Report that collates relevant information into one report. The report will include,at a minimum the following sections: Executive Summary o Addressed to staff and policymakers o Summarizing community outreach,including comments and areas of consensus and dissent. o Summarizing the alternatives considered. o Listing key findings of all analyses. o Recommendations for: Preferred alternative Phasing and funding plan Implementation strategy Deliverables from Tasks 4, 5,and 6 This deliverable should include the deliverables from Tasks 3, 4, and 5 in their final format with all images. Appendices Any data,analysis,community meeting notes,or other relevant documents completed in the course of this project that are not included in the items above should be labelled and included in report appendices. Consultant Deliverables: Concept Plan Summary Report TASK 7. PLAN ADOPTION PROCESS It is anticipated that the City of Tigard will prepare the staff reports necessary for local adoption of the final plan. Consultant Deliverables Prepare for and attend two meetings with the Planning Commission Prepare for and attend two meetings with the City Council Prepare for and attend up to two meetings with Metro planning staff SECTION 5 PROPOSAL CONTENT AND FORMAT A. FORMAT To provide a degree of consistency in review of the written proposals, firms are requested to prepare their proposals in the standard format specified below. 1. Title Page Proposer should identify the RFP Title, name and title of contact person, address, telephone number, fax number,email address and date of submission. RFP—River Terrace West and South Concept Planning Project Page 18 Close—March 19,2020 2. Transmittal Letter The transmittal letter should be not more than two (2) pages long and should include as a minimum the following: a. A brief statement of the Proposer's understanding of the project and services to be performed; b. A positive commitment to perform the services within the time period specified, starting and completing the project within the deadlines stated in this RFP;and the names of persons authorized to represent the Proposer,their title,address and telephone number if different from the individual who signs the transmittal letter.) 3. Table of Contents The table of contents should include a clear and complete identification by section and page number of the materials submitted. 4. Project Understanding,Approach, and Interest Proposers should explain their understanding of the tasks and deliverables described in the above sections of this RFP and their proposed approach and plan for accomplishing this work with text, tables, timelines, or other figures as desired. Proposers should not include costs or hours. A cost proposal will be requested from the top three finalists based on the selection criteria in this RFP. Proposers should suggest an approach to how a community-based organization (CBO) may be integrated into this work, particularly the community engagement work,including which tasks are anticipated to be performed by the CBO.Proposers should also suggest an approach to engaging communities of color and other underrepresented communities if the City and consultant team are unsuccessful in obtaining the services of a CBO to do this work. Proposers should also explain why the consultant team is interested in this project. 5. Consultant Team Qualifications and Organization Proposers should provide sufficient information about their qualifications and experiences for the City to understand and verify the ability of the consultant team to perform the work described in this RFP. Proposers should provide a consultant team organization chart that clearly identifies the project manager, prime consultant, sub-consultant(s), including the CBO, and specific areas of work responsibility. Proposers should also list and provide brief biographies for key project staff. Full resumes may be included in the appendix, with a maximum of one double-sided page per resume. 6. Consultant Team Experience with Similar Projects Proposers should provide detailed descriptions of past similar projects that have been completed for the City or other public agencies. Descriptions for up to five (5) projects may be submitted, with a maximum of one single-sided page per description. Proposers should also provide a table of all similar projects that contains the following information: RFP—River Terrace West and South Concept Planning Project Page 19 Close—March 19,2020 Project title, type, and year completed Client name and contact information Brief description of similarities,including similar tasks or deliverables List of project team members who worked on each project The City reserves the right to contact former clients and investigate the past performance of any Proposer with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, and completion of projects on time and within budget. 7. Project Management Proposers should describe the proposed project manager's experience on past similar projects and explain the project manager's approach to schedule, budget, scope, and change management. The description should include the project manager's experience with and approach to communicating with and managing a team of diverse professionals on a project with multiple inter-related deliverables, multiple jurisdictions, and a large number of stakeholders, some of whom may be skeptical of or object to the project's goals. 8. Diversity in Contracting Proposers should describe the diversity of their consultant team with respect to any recognized certification. Is your firm or any sub-consultant certified with the Certification Office of Business Inclusion and Diversity (COBID)? If yes, indicate all certification types (i.e. DBE, MBE, WBE, SDV, and ESB) by firm, with certification number(s). Proposers should also describe the diversity (i.e. race,ethnicity,gender, disability, and veteran status) of key project staff and provide specific examples of how the prime consulting firm or its sub-consultants support workforce diversity within their respective firms or the local community. 9. Cost Structure The proposed fee structure should include the complete breakout for the Contractor's costs to provide all of the services under the subsequent contract. B. ADDITIONAL SERVICES Provide a brief description of any other services that your firm could provide the City and an approximation of the hourly charge for each service of this type. Such services would be contracted for on an "as needed" basis, to be provided and billed for separately. C. ADDITIONAL INFORMATION Please provide any other information you feel would help the Selection Committee evaluate your firm for this project. D. REFERENCES Contractor must demonstrate successful past performance of the firm's ability to provide services as set forth in this specification. Contractors must detail three (3) references to document experience. References must be detailed in Attachment B"Statement of Proposal" E. DISPUTES Should any doubt or difference of opinion arise between the City and a Proposer as to the items to be furnished hereunder or the interpretation of the provisions of this RFP,the decision of the City shall be final and binding upon all parties. RFP—River Terrace West and South Concept Planning Project Page 20 Close—March 19,2020 F. CITY PERSONNEL No Officer,agent, consultant or employee of the City shall be permitted any interest in the contract. SECTION 6 PROPOSAL EVALUATION PROCEDURES A. SELECTION AND EVALUATION PROCESS A Selection Committee assembled by the City will review the written proposals. Proposals will be evaluated to determine which ones best meet the needs of the City. After meeting the mandatory requirements,the proposals will be evaluated on both their technical and fee aspects. The Selection Committee will select the Proposer which best meets the City's needs based upon its evaluation of a firm's proposal. Proposals will be evaluated in accordance with the following: 1. Completed Proposal submitted on time Pass/Fail 2. One original plus one electronic copy on portable USB drive Pass/Fail 3. Transmittal letter Pass/Fail 4. Project understanding, approach, and interest 25 points 5. Consultant team qualifications and organization 20 points 6. Consultant team experience with similar projects 15 points 7. Project management 10 points 8. Diversity in contracting 15 points 5 points for prime or sub-consultant(s) with any COBID certification DBE,MBE,WBE,SDV,ESB) 5 points for key project staff diversity 3 points for prime or sub-consultant(s) with MBE/WBE certification 2 points for workplace diversity efforts 9. Cost proposals (only for top 3 finalists) 15 points TOTAL EVALUATION POINTS 100 POINTS B. PRESENTATION/INTERVIEW At the option of the City, the top scoring proposers (based on the criteria points) may be asked to make a presentation of their proposal. This will provide an opportunity to clarify or elaborate on the proposal, but will not, in any way provide an opportunity to change any fee amount originally proposed. The City's Project Manager will schedule the time and location of these presentations and notify the selected firms. If the City elects to conduct a presentation/interview process, 25 criteria points will be assigned to the process and will be added to the participating Proposers' total points. C. INVESTIGATION OF REFERENCES The City reserves the right to investigate references and the past performance of any Proposer with respect to its successful performance of similar projects,compliance with specifications and contractual obligations,its completion or delivery of a project on schedule and its lawful payment of employees and workers. D. CLARIFICATION OF PROPOSALS The City reserves the right to obtain clarification of any point in regard to a proposal or to obtain additional information necessary to properly evaluate or particular proposal. Failure of a Proposer to RFP—River Terrace West and South Concept Planning Project Page 21 Close—March 19,2020 respond to such a request for additional information or clarification could result in rejection of their proposal. E.RESERVATION IN EVALUATION The Selection Committee reserves the right to either: (a) request "Best and Final Offers" from the two finalist firms and award to the lowest priced or (b) to reassess the proposals and award to the vendor determined to best meet the overall needs of the City. F. INTENT OF AWARD Upon review of the proposals submitted,the City may negotiate a scope of work and a general services agreement with one firm or may select one or more firms for further consideration. G. PROTEST OF AWARD In accordance with Tigard Public Contracting Rule 30.135,any adversely affected Proposer has seven 7) calendar days from the date of the written notice of award to file a written protest. H. PROPOSAL REJECTION The City reserves the right to: 1. Reject any or all proposals not in compliance with all public procedures and requirements; 2. Reject any proposal not meeting the specifications set forth herein; 3. Waive any or all irregularities in proposals submitted; 4. In the event two or more proposals shall be for the same amount for the same work,the City shall follow the provisions of LCRB 30.095 and Section 137-095 of the Oregon Attorney General's Model Public Contract Manual; 5. Reject all proposals; 6. Award any or all parts of any proposal;and 7. Request references and other data to determine responsiveness. RFP—River Terrace West and South Concept Planning Project Page 22 Close—March 19,2020 SECTION 7 PROPOSAL CERTIFICATIONS Non-discrimination Clause The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services,because of race, color, religion, sex, national origin, handicap or age with regard to,but not limited to,the following:employment upgrading,demotion or transfer;recruitment or recruitment advertising;layoffs or termination;rates of pay or other forms of compensation; selection for training; rendition of services. It is further understood that any contractor who is in violation of this clause shall be barred from receiving awards of any purchase order from the City,unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely. Agreed by: Firm Name: Address: Resident Certificate Please Check One: U Resident Vendor: Vendor has paid unemployment taxes and income taxes in this state during the last twelve calendar months immediately preceding the submission of this proposal. Or Non-resident Vendor:Vendor does not qualify under requirement stated above. Please specify your state of residence: Officer's signature: Type or print officer's name: RFP—River Terrace West and South Concept Planning Project Page 23 Close—March 19,2020 SECTION 8 SIGNATURE PAGE The undersigned proposes to perform all work as listed in the Specification section, for the price(s) stated; and that all articles supplied under any resultant contract will conform to the specifications herein, The undersigned agrees to be bound by all applicable laws and regulations, the accompanying specifications and by City policies and regulations. The undersigned,by submitting a proposal,represents that: A) The Proposer has read and understands the specifications. B) Failure to comply with the specifications or any terms of the Request for Proposal may disqualify the Proposer as being non-responsive. The undersigned certifies that the proposal has been arrived at independently and has been submitted without any collusion designed to limit competition. The undersigned certifies that all addenda to the specifications has been received and duly considered and that all costs associated with all addenda have been included in this proposal: Addenda: No. through No. inclusive. We therefore offer and make this proposal to furnish services at the price(s) indicated herein in fulfillment of the attached requirements and specifications of the City. Name of firm: Address: Telephone Number: Fax Number: By: Date: Signature of Authorized Official. If partnership, signature of one partner.) Typed Name/Title: If corporation,attest: Corporate Officer) Corporation Partnership Individual Federal Tax Identification Number(TIN): RFP—River Terrace West and South Concept Planning Project Page 24 Close—March 19,2020 ATTACHMENT A CITY OF TIGARD, OREGON ACKNOWLEDGMENT OF ADDENDA Project Title: Close: (Day of Week). (Date) -2:00 p.m. I/WE HAVE RECEIVED THE FOLLOWING ADDENDA (If none received, write 'None Received'): 1. 3. 2. 4-_ Date Signature of Proposer Title Corporate Name s RFP—River Terrace West and South Concept Planning Project Page 25 Close—March 19,2020 ATTACHMENT B CITY OF TIGARD, OREGON STATEMENT OF PROPOSAL Name of Consultant: Mailing Address: Contact Person: Telephone:Fax: Email: accepts all the terms and conditions contained in the City of Tigard's Request for Proposal for and the attached agreement (Attachment C): Signature of authorized representative Date Type or print name of authorized representative Telephone Number Type or print name of person(s) authorized to negotiate contracts Telephone Number REFERENCES Reference #1 Telephone Number Project Title Contact Individual Reference#2 Telephone Number Project Title Contact Individual Reference#3 Telephone Number Project Title Contact Individual RFP—River Terrace West and South Concept Planning Project Page 26 Close—March 19,2020 ATTACHMENT C Sample Contract Insert RFP—River Terrace West and South Concept Planning Project Page 27 Close—March 19,2020 AIS-4103 3. B. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): Consent Item Agenda Title:Consider Approval of a Lease Agreement For Hunziker Property With Smith Gerig Western Properties, LLC Prepared For:Kevin Cole Submitted By: Carol Krager, Central Services Item Type: Motion Requested Meeting Type: Consent Agenda Public Hearing No Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall the Tigard City Council approve a lease agreement with Smith Gerig Western Properties, LLC to provide bulk storage of rock, sand, and spoils for Public Works operations? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends that the Tigard City Council approve the lease renewal to Smith Gerig Western Properties, LLC for 16,600 square feet of secure outdoor space for Public Works bulk storage of rock, sand, and spoils. KEY FACTS AND INFORMATION SUMMARY The lease renewal is for 16,600 square feet of outside, uncovered space consisting of a 15,000 sq.ft. concrete slab and an adjacent 1,600 sq.ft. of unpaved area. The monthly lease amount is 2,708. The new lease will be a one-year term with up to five (5) consecutive one (1) year extension terms. If extended after the first year, the monthly lease amount will increase to 2,789. for all remaining extensions. Either party may terminate the lease with 90-day written notice. The current leased property is owned by Smith Gerig Western Properties, LLC located at 8200 SW Hunziker Street, where the city has leased space for five years since the Public Works yard moved from Ash and Burnham Streets. This lease allows Tigard's Public Works Department to store bulk storage of rock, sand, and spoils in close proximity to the Public Works location at 8777 SW Burnham. Bulk storage is not allowed at the Burnham St. location,as it is regulated by a Storm Water Protection Plan by Washington County Clean Water Services and this type of use is prohibited. OTHER ALTERNATIVES The Tigard City Council may reject this lease renewal. If the lease is not renewed, Public Works will not have a location for bulk storage. No other facilities of this nature are available at this time in a proximity that is conducive to efficient operations. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS N/A DATES OF PREVIOUS CONSIDERATION April 14, 2015 Business Meeting-Approval of Lease Agreement with Smith Gerig Western Properties, LLC for 8200 SW Hunziker Street Property Attachments AIS-4196 4. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): 15 Minutes Agenda Title:Consider a Resolution Authorizing Staff to Apply for the 2020 Community Oriented Policing Services (COPS) Hiring Grant Prepared For:Kathy McAlpine Submitted By: Lisa Shaw, Police Item Type: Resolution Meeting Type: Council Business Meeting - Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Consider a Resolution authorizing staff to apply for a 2020 Community Oriented Policing Services (COPS) Hiring Grant, authorizing the City Manager to accept the grant and adhere to all grant obligations related to matching requirements and avoiding supplantation. STAFF RECOMMENDATION / ACTION REQUEST Approve a resolution that authorizes the application for a 2020 COPS grant for two (2.0 FTE) police officers, authorizes the City Manager to accept the grant and acknowledges that the City must adhere to grant requirements necessary to meet all match funding and to avoid supplantation. KEY FACTS AND INFORMATION SUMMARY The US Department of Justice (DOJ) Office of Community Oriented Policing Services COPS Office) is accepting grant applicaitons for the 2020 COPS Hiring Program (CHP) for the hiring and rehiring of entry-level career law enforcement officers. This effort furthers DOJ's mission of advancing public safety through community policing by addressing the department's goal of assisting state, local and tribal efforts to prevent or reduce crime and violence. The City's application will be for two (2.0 FTE) police officer positions assigned to the Patrol Division to specifically address quality of life problems and response to emergency calls for service. Patrol officers work directly and strategically with neighbors, landlords, property managers, inspectors, small business owners, mental health workers and other community organizations to address quality of life and nuisance issue within their assigned districts. If awarded, the grant would allow for hiring and the additional officers will allow the Department to: respond more quickly to emergency calls for service improve service quality with more officers available to focus on neighbor concerns strengthen community relationships and partnerships increase police visibilty The application is Due March 11, 2020. OTHER ALTERNATIVES The City Council could choose not to authorize the grant applicaiton. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS This application is aligned with Goal 4 of Tigard's current Strategic Plan: "Fund the vision while maintaining core services." The City Council Goal DATES OF PREVIOUS CONSIDERATION N/A Fiscal Impact Cost: 959,000 Budgeted (yes or no):no Where Budgeted (department/program):Police Additional Fiscal Notes: The total estimated cost of two officers over four years, (three-year grant period and one-year required match period) is $959,000. Annual costs are broken down as follows: Year 1 - total estimated cost of$208,000: COPS funding $93,600 and City match funding of$114,400, or 55% Year 2 - total estimated cost of$230,000: COPS funding $80,500 and City match funding of$149,500, or 65% Year 3 - total estimated cost of$250,000: COPS funding $75,800 and City match funding of$173,700, or 70% The three-year total estimated cost is $687,700: COPS funding of$250,000 and City match funding of$437,700, 64% Year 4 - total estimated cost is $271,300 all of which will be paid for with City funds. Out of the total $959,000 total four-year cost, the COPS grant will pay for $250,000 and City match funding will be $709,000. Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION APPROVING THE APPLICATION FOR A COMMUNITY ORIENTED POLICING SERVICES (COPS) GRANT TO HIRE TWO POLICE OFFICERS, AUTHORIZING THE CITY MANAGER TO ACCEPT THE GRANT IF AWARDED, AND ADHEARING TO GRANT REQUIREMENTS. WHEREAS, the Tigard Police Department is experiencing a staffing shortage and the City of Tigard has been unable to afford additional Police resources;and WHEREAS,Tigard is unable to keep pace with the demand for services of a growing city by hiring additional staff to provide services;and WHEREAS, the City of Tigard intends to apply for a Community Oriented Policing Services (COPS) grant from the US Department of Justice for two police officer positions;and WHEREAS, the grant would pay for up to $125,000 of police salary and fringe benefit costs over a three-year period for each officer position awarded;and WHEREAS, the grant would obligate the City to adhere to all grant requirements to include authorizing two police officer positions, appropriating matching funds for the portion of salary and benefits costs not grant funded and to completely fund each awarded police officer positions'salary and benefits for the fourth year. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1: City Council authorizes the COPS grant application. SECTION 2: City Council authorizes the City Manager to accept the COPS grant if awarded. SECTION 3: City Council agrees to adhere to all COPS grant requirements and comply with all obligations inherent in accepting the grant. SECTION 4: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor-City of Tigard A'1TL ST: City Recorder-City of Tigard RESOLUTION NO.20- Page 1 AIS-4202 5. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): 10 Minutes Agenda Title: Receive Briefing on SW Corridor Transit-Oriented Development TOD) Prepared For: Lloyd Purdy, Community Development Submitted By: Carol Krager, Central Services Item Type:Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing:No Publication Date: Information ISSUE To receive a briefing on the SW Corridor Transit-Oriented Development (TOD) partnership with TriMet. STAFF RECOMMENDATION / ACTION REQUEST No council action required at this time. KEY FACTS AND INFORMATION SUMMARY Southwest Corridor project engineering has advanced to a point where staff from the City of Tigard and TriMet can begin focusing on transit oriented development (TOD) around SWC stations. As a result of Mayor Snider's January 31 st meeting with TriMet General Manager Doug Kelsey and staff from both organizations; TriMet and the City are entering into a transit oriented development partnership. The goal of this collaboration is to create the conditions that induce more intense and blended residential and commercial development around each station. City of Tigard staff will lead the creation of a Tigard TOD Strategy in collaboration with TriMet and experts in the fields of real estate development, urban design, and land use economics. In addition to advancing the city's economic development and affordable housing goals, Tigard's TOD strategy will inform the development of 60% design of the Southwest Corridor. Staff will provide council with an update on the collaboration to date. OTHER ALTERNATIVES COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS This work aligns with the City of Tigard's Strategic Vision as well as 2019-2021 Council Goals 2, 3, and 5. DATES OF PREVIOUS COUNCIL CONSIDERATION November 13, 2018 Business Meeting:Approval of MOU with TriMet and Approval of Preferred Alternative Alignment Attachments No file(s) attached. 140-.' 7 E""4 cru 4 ti = C Y N s WA 1; s ' p J O v O se lii 091 wle" t 1119111111P a0 1 / a) -„ mc 0 f - ItO in co o CU 06 - m Cia+• a) OD S- a4-J oo c C1 -0 b.0 Ci v) Lo w = m D m I—'x AIS-4180 6. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): 15 Minutes Agenda Title: Consider a Resolution Approving the Pursuit of Funding a Multi-Use Path over Highway 217 as Part of the SW Corridor Project Prepared For: Lloyd Purdy, Community Development Submitted By: Lloyd Purdy, Community Development Item Type:Resolution Meeting Type: Council Business Meeting - Main Public Hearing:No Publication Date: Information ISSUE Consider a resolution that would approve staff to pursue funding for a Multi-Use Path (MUP) over Highway 217 as part of the SW Corridor Project in partnership with TriMet STAFF RECOMMENDATION / ACTION REQUEST Resolve to pursue funding for a multi-use path integrated with the light rail structure to directly connect downtown Tigard and the Tigard Triangle. KEY FACTS AND INFORMATION SUMMARY The City of Tigard's Memorandum of Understanding with TriMet summarizes, in one succinct paragraph, a collaboration between the City of Tigard and TriMet for joint pursuit of funding for a multi-use path over Highway 217 as part of the SWC project. Current Southwest Corridor funding does not provide a way for bicyclists and pedestrians to cross between the proposed downtown station on Hall Street and the Tigard Triangle. TriMet will study and design the Project to accommodate bicycle and pedestrian travel to establish an active transportation connection between downtown and the Tigard Triangle. This multi-use path will be a betterment and both parties agree to be co-applicants for grants to fund the bicycle and pedestrian infrastructure. The multi-use path serves as a key segment of connective infrastructure, within Tigard's Town Center, between the Tigard Triangle and downtown Tigard. The current estimate for a multi-use path built as part of the rail flyover is +/-$12 million. TriMet will not advance the design of a multi-use path until funding is secured. TriMet has set a deadline to secure funding by the beginning of 60% design, on or about January 2021. TriMet staff agreed to join City of Tigard staff for meetings with Metro to explore funding options through the 2019 Metro Parks Bond. The multi-use path over Highway 217 may be eligible for funding via this source because it is a segment of the planned Red Rock Creek Trail system. Metro has yet to release details on how 2019 Metro Parks Bond funding will be directed to local trail and park construction projects. Metro has committed grant funding for planning of the Red Rock Creek Trail via a Regional Flexible Funds grant. Staff reccommends Council adopt a resolution committing to the pursuit of funding for this project in partnership with TriMet. OTHER ALTERNATIVES Council could choose not to approve the Resolution as presented. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS This work aligns with the City of Tigard's Strategic Vision as well as 2019-2021 Council Goals 2, 3, and 5. DATES OF PREVIOUS COUNCIL CONSIDERATION November 13, 2018 Business Meeting:Approval of MOU with TriMet and Approval of Preferred Alternative Alignment Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION APPROVING THE PURSUIT OF FUNDING FOR A MULTI-USE PATH OVER HIGHWAY 217 AS PART OF THE SW CORRIDOR LIGHT RAIL PROJECT, AND TO MAKE APPLICATIONS TO ANY AND ALL POTENTIAL FUNDING AGENCIES IN PARTNERSHIP WITH TRIMET WHEREAS, the City of Tigard's Town Center goals include the creation of a safe and effective multimodal transportation network to support multimodal access, mixed-use development, and pedestrian-oriented development;and WHEREAS,a multi-use path would create an active transportation connection between downtown Tigard and the Tigard Triangle providing bike and pedestrian access between both parts of the city and two proposed SW Corridor stations;and WHEREAS,a multi-use path over Highway 217 is a critical segment of the planned Red Rock Creek Trail,without which the City's Town Center goals cannot be fully realized;and WHEREAS, the City of Tigard and TriMet have agreed in an MOU to jointly pursue grant funding as co-applicants;and WHEREAS, in that MOU TriMet has agreed to study and design the project to accommodate bicycle and pedestrian travel;and WHEREAS, TriMet has asked the City of Tigard to secure funding commitments for this project betterment segment before the SW Corridor project begins 60% design. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: SECTION 1: Council approves a collaboration with TriMet in pursuit of funding for a Highway 217 mixed-use path as part of the light rail project. SECTION 2: The City of Tigard will make joint applications for funding with TriMet. SECTION 3: This resolution is effective immediately upon passage. PASSED: This day of 2020. Mayor—City of Tigard ATTEST: City Recorder—City of Tigard RESOLUTION NO. 20- Page 1 AIS-4183 7. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): 20 Minutes Agenda Title: Consider Updating the Tigard Community Development Code to Support the 72nd Avenue Plan Findings Submitted By: Tegan Enloe, Public Works Item Type:Update, Discussion, Direct Staff Meeting Type: Council Business Meeting - Main Public Hearing:No Publication Date: Information ISSUE Shall the Council direct staff to update the Tigard Community Development Code related to recommended new street cross sections for 72nd Avenue per the findings of a recent analysis? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends the Council direct staff to update the Tigard Community Development Code to support the new proposed cross sections and design elements for 72nd Avenue. KEY FACTS AND INFORMATION SUMMARY The City identifed a conflict between the Tigard Transportation System Plan (TSP), which recommends a standard five-lane cross section for 72nd Avenue from 99W to OR 217, and the Tigard Triangle work, which recommends a cross section that more fully supports a multi-modal, pedestrian-friendly section. The 72nd Avenue Study looked to reconcile these conflicting recommendations and create a holistic view of how to build a 72nd Avenue corridor that will support development of the Tigard Triangle into a place people enjoy living, working, and thriving. The project team has recommended a new set of cross sections and would like to proceed with updating the Tigard Community Development Code. The new proposed cross sections provide improved use of the right of way to support pedestrian and bicycle modes, as well as accomodate projected vehicular traffic. OTHER ALTERNATIVES Council could choose to not support the proposed cross section revisions and provide other direction to staff. COUNCIL GOALS, POLICIES, APPROVED MASTER PLANS The revised cross sections support Tigard's Strategic Plan goal to become a highly walkable community, as well as the Tigard Triangle Strategic Plan. DATES OF PREVIOUS COUNCIL CONSIDERATION November 26, 2019 Business Meeting: Council was briefed on the 72nd Avenue Study draft recommendations as part of the Capital Improvement Plan update. Attachments 72nd Avenue Cross Sections 72nd Avenue Presentation 72ND AVENUE - PROPOSED CROSS SECTIONS The project team has made a number of recommendations regarding lane configuration options for 72"d Avenue,based on community input and evaluation of various alternatives.Those recommendations are summarized below. Red Rock Creek to Pacific Hwy A One travel lane in each 4 ' direction EMI Protected bike lanes tf1 1, Q 9 G. Sidewalks and pedestrian III' g.e s : 7 , s' a--c- amenities 4 I t W x . ig Dartmouth to Red Rock Creek Future Streer o One travel lane in each 1 j direction One continuous center turn lane Future Street a: i ii-, s-, Protected bike lanes f s F" x Sidewalks and pedestrian IlI x ; amenities n O iit' On-street parking,both sides ofN street Beveland to Dartmouth Future Street i, 1> One travel lane in each direction i t Hybrid parking/travel lanes on both sides:on-street parking lanes 7 will be restricted during peak AM&F I PM travel times use as additionaljib $ Q. „)n_ ur travel lanes in each direction I.i I One continuous center turn lane r s Protected bike lanes r L - 177t141tii PrP, © Sidewalks and pedestrian amenities it 1 Gonzaga to Beveland c One continuous center turn lane r et • Protected bike lanes tat-0.Sidewalks and pedestrian rr r r rr n' ,r " " - • •' Mff r 4 amenities On-street parking,east side of fit;:' fit. 3 street Highway 217 to Gonzaga i. 5,' Two travel lanes in each I 13 direction p u p • One continuous center turn lane WV' t1%;, ill- Protected bike lanes TVs s' n „ ,r iv n' s n 4 41 „ t i Sidewalks and pedestrian a amenities rrr i 1 a res 1 2 On-street parking,east side of 1 street City of Tigard 72nd Avenue Transportation Study ih` A alta February 2020 C 70 ro N J nn a)Ogg 0 cu rp 0 m ori CD q. ,. 1 rD Rod ) mml x x itoia Q Pm- fn C X 11111 C G1 /r+ D CD flmtCr OJ PID U7 I.ON O N 0 i74`v. ` E C VAO ctter O o_ O( II rD CD a h n r 4 rD v Q H r -, p.- C 0 V) r fD N) D i 0 0 0 a) TJ 1 F M H iO n 1 F-1O 1_: 4 J I i, r "x - o r R x rA; rr t tr 5CC D Pi rt tit VI r s 3 44 4 Q 0 N -I it) Ilk_t s s s s s G) vo o a) Ds O0 m =+; OO mmO rt cu %< ill -• - 0 D fi9 3 t=1- F2, n D 3 a r+ a.r+ f-C3cooon o_ m 3 ca. na oD — n cn 0 N 0 O r+ r: N D v' oD 0 r+ n CSD Hcu 1 oD Q. v) O v) 211 7t doD f.-1- r)ri cn rn ri- a.)fa, 3 rD a, = p Q. p CD CD M D CD 3 O Q N r+ V r t of cu At . 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CD cli CI_ CD 0 QJ a AIS-4197 8. Business Meeting One Meeting Date: 03/03/2020 Length (in minutes): 20 Minutes Agenda Title:Consider a Resolution Authorizing the Sale of General Obligation Refunding Bonds Submitted By: Caroline Patton, Central Services Item Type: Motion Requested Meeting Type: Council Resolution Business Meeting - Main Public Hearing Newspaper Legal Ad Required?: Public Hearing Publication Date in Newspaper: Information ISSUE Shall Council approve a resolution authorizing the sale of general obligation refunding bonds? STAFF RECOMMENDATION / ACTION REQUEST Staff recommends approval of the resolution. KEY FACTS AND INFORMATION SUMMARY The City of Tigard currently has two voter approved General Obligation (GO) bonds for Library and Parks. Voter approved GO Bonds are bonds that are repaid by additional property tax revenues that voters have approved for levy on properties in the city. The property tax levied is in addition to the city's permanent property tax rate that is levied for city operations. Property taxes for operations have a rate that is applied to assessed value (AV) of a property. That rate is fixed for Tigard at $2.5131/$1,000 AV and is affirmed annually by the Budget Committee and Council as part of the budget hearings. As AV increases, with a fixed rate, the amount of property taxes paid by each property increases with the increase in AV. By Oregon property tax law, the AV for any property can increase by up to 3% annually, unless the property has significant improvements. This is the result of Measures 5 and 50 in the 1990's that limits property tax bill growth. Property taxes for GO debt works a little differently. Instead of setting a rate, the Budget Committee and City Council instructs the County Assessor to collect a dollar amount. Based on the AV of Tigard, the assessor then determines the tax rate necessary to collect that amount. Tigard's GO debt has a level debt service. This means that a taxpayer pays approximately the same amount every year. The result of telling the assessor to assess the same amount each year is that, when AV increases, the tax rate necessary to collect that same dollar amount decreases. For FY 2020, the budget resolution instructed the assessor to collect $2,385,600 for debt service on general obligation bonds. With a City of Tigard AV of$7.0 billion, the resulting tax rate is $0.3385/$1,000 AV. Five years ago for FY 2016 when the AV of Tigard was lower at $5.9 billion, the rate to pay the same GO debt amount was $0.4190/$1,000 AV, a decrease of the tax rate by $0.0805/$1,000, or about one and a half cents to two cents per year. As detailed in the FY2019-20 Budget Document, Tigard has $15,160,000 in GO Debt principal remaining. When interest of$3,990,725 is added, Tigard property taxpayers will pay 19,130,725 to retire the debt. The Library bond has $3,355,000 in principal and $273,500 in interest left. The last payment will be made in December 2022. After FY2022-23, Tigard will only have the Parks Bond left which has many more years remaining. The Parks Bond has 11,805,000 in principal and $3,717,225 in interest left. The last payment will not be until June 2031. This means that Tigard has three more fiscal years where the current level of debt service will be levied and the rate will continue to decline by a total of approximately 4.5 to 6.0 cents per thousand AV. On February 18, 2020 Council supported the staff recommendation to pursue an All-in-One Plus (AIO+) project. The project will co-locate Police and most other city services in a single seismically resilient and energy efficient multi-story building (AIO), plus it will move Public Works Operations to a facility that meets the needs of staff, equipment, and materials needed to maintain the city's infrastructure (plus, or +). While efficiently and conveniently centralizing services in one location for Tigard customers, moving the many widespread services to one location will free up a significant amount of land in Tigard's Downtown. This land will then be available for redevelopment, adding 550-750 apartments at a time when light rail is anticipated to be coming. All this helps to realize the vision to make Tigard's Downtown an 18-hour downtown where people work, live, and recreate. A central principle of funding the project is the ability to ask the voters of Tigard to approve a GO Bond to fund the project that should not increase their tax rate. In the recently passed Metro Bond, the ballot title asked if Metro shall "issue bonds estimated to maintain the current tax rate." Tigard will want to ask a similar question of Tigard voters to help fund the AIO+ project. As outlined in the staff presentation, there is still much work to be done before Tigard asks voters to support another measure. It is estimated that Tigard will ask voters to approve the new bond sometime in 2022. During the interim, if Tigard does not take action, the tax rate needed to pay for Tigard's current GO Bonds will continue to decline. The attached resolution will authorize staff to sell GO refunding bonds. This will allow staff to work with our Financial Advisors at PFM and Bond Counsel at Hawkins, Delafield & Wood to restructure Tigard's existing GO debt. The debt will be restructured to shorten the overall payment period to be sooner than June 2031 and create payments that increase slightly each year in a way that parallels the city's assessed value growth. While the exact form of the restructure is still being refined by staff and our advisors, the restructure will be designed to accomplish three goals: First, by increasing annual GO debt payments in parallel with AV growth, the resulting tax rate remains the same. Like Metro's bond measure, the annual debt payments are estimated to maintain an estimated tax rate of$0.3385/$1,000 AV. With the tax rate maintained between now and when Tigard goes to voters in 2022, Tigard will be able to receive more bond proceeds to pay for the project than if Tigard permits the tax rate to continue to decline. Second, the structure of the bonds after 2022 will be designed to maximize potential proceeds from the 2022 GO Bonds. This will likely involve shortening the overall payment period. The exact form of this part of the restructure is still being analyzed by Tigard's advisors. Third, by shortening the overall payment period, Tigard property tax payers will pay less in property taxes over time. A home owner can save money by paying more each month for a 15-year mortgage versus a 30-year mortgage. The savings does not come from the amount of principal in both mortgages, but from paying less in interest expense over the shorter life of the mortgage. In the same way, Tigard can pay less in total interest by shortening the payment period to be sooner than 2031. As discussed earlier, Tigard property taxpayers are currently scheduled to pay $3,990,725 in interest on our remaining $15,160,000 in GO debt principal. By reducing the number of years that Tigard will pay on the debt, the interest expense will be less. That reduction in interest is passed on property tax payers. This benefit will exist whether or not Tigard voters approve the bond measure in 2022 for the AIO+ project. It is worth noting the drawback of this approach. In the coming years, the restructured GO Debt will result in higher annual property tax payments when compared to the current structure of level debt service payments. However, the shorter payment period created by the restructured debt will result in fewer annual payments. This means that the total amount assessed to each property will be less over the life of the debt when compared to the current structure. OTHER ALTERNATIVES Council can decide to not approve the resolution and retain the current structure of debt service payments for existing voter approved GO debt. COUNCIL OR TCDA GOALS, POLICIES, MASTER PLANS Goal 1: Ensure the City's continued financial stability and sustainability while providing mandated services. Seek ways to fund and increase services valued by the community. (This goal includes consideration of a local option levy and/or bond measure.) DATES OF PREVIOUS CONSIDERATION February 18, 2020 Workshop Meeting: Presentation of All-in-One Plus (AIO+) Facility Options Attachments Resolution CITY OF TIGARD, OREGON TIGARD CITY COUNCIL RESOLUTION NO. 20- A RESOLUTION OF THE CITY OF TIGARD,OREGON,AUTHORIZING THE SALE OF GENERAL OBLIGATION REFUNDING BONDS WHEREAS, the City of Tigard,Oregon (the "City") may be able to reduce its debt service expense and/or favorably restructure its debt by refunding all or a portion of its General Obligation Bonds, Series 2011A and its General Obligation Refunding Bonds,Series 2011B (collectively,the Refundable Bonds");and WHEREAS,the City is authorized by ORS Sections 287A.360 to 287A.380 to issue bonds to refund outstanding general obligation bonds;and j WHEREAS,it is now desirable to authorize the sale of bonds to refund the Refundable Bonds. NOW,THEREFORE,BE IT RESOLVED by the Tigard City Council that: SECTION 1. Refunding Bonds Authorized. The City hereby authorizes the issuance of general obligation refunding bonds (the"Refunding Bonds") to refund all or any portion of the Refundable Bonds. The Refunding Bonds may be issued in an amount that is sufficient to refund all or any portion of the Refundable Bonds and to pay costs related to issuing the Refunding Bonds and refunding the Refundable Bonds. SECTION 2. Delegation. The City Manager or the City Finance and Information Services Director or the person designated by either of those individuals to act on behalf of the City pursuant to this Resolution (the"City Official") may,on behalf of the City and without further action by the City Council: a) Select the Refundable Bonds to be refunded. b) Issue the Refunding Bonds in one or more series. c) Participate in the preparation of,authorize the distribution of,and deem final any official statement or other disclosure documents relating to each series of the Refunding Bonds. d) Establish the form,maturity schedules,interest rates,payment and prepayment terms and all other terms of each series of the Refunding Bonds. e) Execute and deliver a bond declaration or bond purchase agreement for each series of the Refunding Bonds specifying the terms under which each series of the Refunding Bonds are issued and making covenants for the benefit of the Refunding Bond owners and any providers of credit enhancement for the Refunding Bonds. f) Publish a notice of sale,receive bids and award the sale of each series of the Refunding Bonds to the bidder complying with the notice and offering the most favorable terms to the City,or select one or more underwriters,commercial banks or other investors and negotiate the sale of any series with those underwriters,commercial banks or other investors. RESOLUTION NO. 20- Page 1 3429113.3 035906 RSIND g) If applicable,undertake to provide continuing disclosure for each series of the Refunding Bonds and to comply with Rule 15c2-12 and any other applicable requirements of the United States Securities and Exchange Commission. h) Apply for ratings for each series of the Refunding Bonds,determine whether to purchase municipal bond insurance or obtain other forms of credit enhancement for each series of the Refunding Bonds,enter into agreements with the providers of credit enhancement,and execute and deliver related documents. i) Engage the services of verification agents,escrow agents,paying agents and any other professionals whose services are desirable for the Refunding Bonds and negotiate the terms of and execute any agreement with such professionals. j) Determine whether each series of the Refunding Bonds will bear interest that is excludable from gross income under the Internal Revenue Code of 1986,as amended (the"Code"),or is includable in gross income under the Code. If a series bears interest that is excludable from gross income under the Code, the City Official may enter into covenants to maintain the excludability of interest on that series of the Refunding Bonds from gross income. k) Designate any series of the Refunding Bonds as "qualified tax-exempt obligations"under Section 265(b)(3) of the Code,if applicable. 1) Provide for the call, defeasance,and redemption of any Refundable Bonds that are refunded and enter into related agreements and take related actions. m)File any required advanced refunding plans with the State of Oregon. n) Execute and deliver each series of the Refunding Bonds to their purchasers. o) Execute and deliver any agreements or certificates and take any other action in connection with each series of the Refunding Bonds which the City Official finds is desirable to permit the sale and issuance of that series of the Refunding Bonds in accordance with this Resolution. SECTION 3. Security for Refunding Bonds. The Refunding Bonds shall be general obligations of the City. The City hereby pledges its full faith and credit to pay the Refunding Bonds,and the City covenants for the benefit of the Refunding Bond owners that the City shall levy annually,as provided by law,in addition to its other ad valorem property taxes and outside the limitations of Sections 11 and 11b of Article XI of the Oregon Constitution,a direct ad valorem tax upon all of the taxable property within the City in sufficient amount,after considering discounts taken and delinquencies that may occur in the payment of such taxes, to pay the Refunding Bonds promptly as they mature. SECTION 4. Effective Date. This Resolution is effective immediately upon passage. PASSED: This 3`d day of March,2020. 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