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City Council Minutes - 02/18/2020 City of Tigard Tigard City Council Meeting Minutes February 18, 2020 1. WORKSHOP MEETING A. At 6:38 p.m. Mayor Snider called the Tigard City Council Workshop meeting to order. B. City Recorder Krager called the roll. Present Absent Councilor Loch ✓ Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ C. Mayor Snider asked everyone to join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 2. RECEIVE MUNICIPAL COURT ANNUAL REPORT Court Supervisor Brenda Annis and Judge Michael O'Brien presented the staff report and presentation.Judge O'Brien said that because Tigard is a local court, they can work with residents and hear their cases. A recent survey said that a third of defendants in Tigard's Municipal Court are City residents.The Court's function is to accommodate local residents and give them an opportunity to be heard. Court staff want defendants to learn from the process without too much trauma. Judge O'Brien continued that the Court's sanctions and fines are set by statute.Although there is a range that may be imposed for each offense,the maximum fine is rarely imposed. The Court will frequently consider the driver's record and any mitigating or aggravating circumstances. A mitigating circumstance could be a good driving record and lack of intent. Enhanced penalties are enforced for violations in school or work zones,the traffic safety corridor along Interstate 5, crashes and excessive speeding. He said highlights over the last year include preparations for photo red light enforcement and the anticipated 240 percent increase in the Court's caseload.They have increased the Court's square footage in City Hall and hired additional staff in order to accommodate the increase. Several of the Court clerks as well as Judge O'Brien himself have extensive history of photo red light enforcement and are well positioned to implement the program smoothly in Tigard. Judge O'Brien said that Court Supervisor Annis has played a large role in preparing the Court division for these changes. She has shown great attention to detail and flexibility in managing a changing schedule. He commended Ms.Annis for the work that she has done. TIGARD CITY COUNCIL MEETING MINUTES- February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 12 In the past year, the caseload was down about 7 percent and therefore staff had time to prepare for the photo red light enforcement. Other important changes included new procedures to create a paperless process as well as additional Court resources for Spanish-speaking defendants and witnesses. Residents were prepared for the program through the Police website and the Judge has written several columns in the Cityscape Newsletter. He said that staff also decorated the Court space with artwork of the City of Tigard. Judge O'Brien stated that three-quarters of all citations fall into four categories of cases: (1) Speeding has been stable the last couple of years; (2) Cell phone citations have tripled since the stricter 2017 law was implemented; (3) Traffic control device citations have decreased by half, but will be increasing markedly with implementation of photo red light enforcement;and, (4) Driver's licenses. He said that the Court takes traffic safety seriously and that includes educating the public about traffic laws and safety. Diversion has been a successful traffic safety program for those with a clean driving record for the past five years. This program was approved by Council in about 2016. Cell phone citations can no longer be dismissed under state law.In these cases,a defendant can take a driving course within 50 days and have the citation fee waived,but the violation remains on the driver's record. Judge O'Brien explained that there was another major administrative initiative taken on by Court Supervisor Annis this year. She tackled purging a large number of electronic files to comply to the state's records retention schedule and increase operational efficiency. Bankruptcy management and collections will now be handled by an agency,taking this workload off Tigard Court staff. Along with growing their area in City Hall, staff had to ensure the office space met all Criminal Justice Information Services (CJIS) requirements. Court Supervisor Annis said that the City worked hard to get the CJIS compliance, especially with the new photo red light program.Judge O'Brien said some administrative procedures have been streamlined,and new staff have been thoroughly trained and prepared for photo red light enforcement. Court Supervisor Annis thanked Tina Escalera and other staff for the amount of Spanish translation that was completed on the website,publications and resources for Court matters. Judge O'Brien reported that he had been elected President of the Oregon Municipal Judges Association in September of 2019. He said the organization has been struggling with how to respond to proposed legislation (HB 4065) that would make municipalities unable to suspend a driver's license for non-payment of fines. He promised to keep the City Council posted on this evolving issue. Mayor Snider asked judge O'Brien if he or the judges'association had a position on HB 4065? From the City perspective,Mayor Snider assumed they would oppose taking away that municipal power.Judge O'Brien said that the League of Oregon Cities has had a debate on the issue and has decided to stay neutral. He said there is currently no consensus in the judges' association. Many judges have chosen to act independently to provide accurate information to the legislators directly.Judge O'Brien asked if City Council would support him doing the same. TIGARD CITY COUNCIL MEETING MINUTES— February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 12 Mayor Snider asked if the Judge had a recommended position for the City.Judge O'Brien said that his sense is that the legislature needs more information. Ideally,an interim study committee with representatives from municipalities and the state would return to the legislature in the next session to present all the anticipated impacts of such legislation. In sum,Judge O'Brien said the issue needs to be studied more thoroughly than it has been thus far. Mayor Snider asked if anyone on the Council objected to that position as it seemed sensible. No one objected.judge O'Brien said he would draft a letter to the legislature copying the City Council and City Attorney. Councilor Newton thanked Court Supervisor Annis for the thorough report and said Ms. Annis was the right person to get this program up and running due to her attention to detail. Council President Goodhouse congratulated judge O'Brien for being elected President of the judges' association. 3. RECEIVE PRESENTATION ON INFORMATION TECHNOLOGY (IT) STRATEGIC PLAN Finance and Information Services Director Toby LaFrance and Information Technology Manager Mike Nolop gave the staff report and presentation. Manager Nolop highlighted that this is the first time the City Council has heard an update and held a discussion on IT strategy. He said planning is needed to tackle the number of projects being requested of the IT division. Soon,the City will be transitioning to new software that will require a lot of work from IT staff. IT Manager Nolop described a roadmap of the IT management structure,including IT management, data management, data centers,and tech infrastructure and programming.The division currently has 11 full-time equivalent (FTE) staff including: • 4 staff specifically for Geographic Information Systems (GIS) mapping and data analysis; • 3 staff for networking and security, dubbed"Tier 3 helpdesk support"; • 1 FTE for BridgeTech for "Tier 1 and 2 helpdesk support"; • 1 FTE for Enterprise application support (Office 365); • 2 FTE in new project management office;and, • 1 FTE for IT Management and Innovation (i.e. to coordinate,guide and move things forward). IT Manager Nolop explained that the City has had three to four years of change,where staff have tried to stabilize and bring consistency to IT services through technology. That program has now been completed successfully,but formalized processes and procedures were needed. The division partnered with Technology Innovation Group (TIG) to develop an IT Strategic Plan. TIG met with 40 staff members from every department in the City to complete independent reviews of the IT division, then summarize and present the data. The findings informed the strategic priorities,which included data priorities,project management,central IT support and retaining top talent. TIGARD CITY COUNCIL MEETING MINUTES —February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 3 of 12 Priority 1.Data Informed Business Decisions Some of the departments are data aware, but departmental systems are all slloed and not in communication with one another. Cross referencing across software platforms isn't possible.A third-party consultant will be helping the division figure out where data is,what it means and determine what data is needed to tell the City's story.This program will have three phases over three fiscal years and will require additional FTEs to complete the work in subsequent fiscal years. The City has the opportunity to transition to an All-in-one software system, creating integration across departments and new opportunities for collaboration and data gathering.This will assist with data consistency,availability and transparency,with a comprehensive public services portal and automated storytelling capabilities. Enterprise system evaluation and replacement will be one of the fust projects tackled by the new Project Management Office. Priority 2. Project Management Office (PMO) The Project Management Office is needed both to create and implement processes and standards for IT project administration throughout the City.The typical project lifecycle workflow includes 5 steps: (1) Intake, (2) Evaluation/ Definition, (3) Approval / Scheduling, (4) Project Work, (5)Wrap-up. Additional tasks for the PMO include creating an equitable project scoring matrix that adapts to changing City priorities and conditions. The matrix will weigh projects according to their anticipated impact as compared with the anticipated effort,or staff time to complete. Priority 3. Centralized Structured IT Support Services IT Manager Nolop said that this category concerned the nuts and bolts of IT daily operations, such as daily work orders or software requests. Centralized IT support begins with the contracted helpdesk support through BridgeTech and role evaluation,hoping to turn IT into a proactive division as opposed to a solely reactive one.They are also looking at enterprise application support roles, or FTE to run departmental software applications,e.g. Public Works application administration or Police data suite. Manager Nolop explained that Service Level Agreements (SLAs) are held to different legal standards depending on the subject matter. For example,a payroll system would have a more complicated SLA than a library automation system,which is held to less restrictive requirements. The last item Mr. Nolop mentioned is ITIL,the international standards for information technology,that will help guide the division in the design,development and implementation of new programs. Priority 4.Attract and Keep Top Talent He said the division has had four hires in the last three months and he felt the process was very successful with great candidates. Staff will work with the HR department for career development planning in order to engage with IT staff and keep them at Tigard. Finally, IT Manager Nolop said that the priorities in the IT strategic plan related to the recent performance audit recommendations about 85 percent of the time.He explained a lot of the recommendations related to data,process integration,controls and centralized IT support generally. TIGARD CITY COUNCIL MEETING MINUTES—February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.6gard-or.gov I Page 4 of 12 There are currently 43 IT projects. Staff are trying to preplan and know of projects in advance of the fiscal year and this year their projects are about half and half. Mr. Nolop described a number of the upcoming projects,including the asset management system and automated Police report filing system. Mayor Snider said his first reaction was "wow." Council President Goodhouse said the plan was impressive and he likes the direction it's going. IT Manager Nolop said that they've been able to accomplish a lot of standardization during the last four years. Councilor Newton said that the connection to what was recommended in the performance audit is important and she appreciates staff trying to integrate into one comprehensive or overriding system. She asked if the project management office was aimed at getting a handle on all projects for the IT division and decide which projects fit into the IT strategic plan versus those that need to be rethought. IT Manager Nolop said the ultimate goal is to create a mechanism for intake of an idea for a project. The PMO will help flesh out the details and align to the City and Council strategies. He said there are more projects being requested than IT staff can handle and so they needed a way to equitably weigh projects across the City.Another criteria for project scoring is the length of time a project is on the list,so that the longer a project is in the queue,points will increase and increase the project's priority relative to other initiatives. IT Manager Nolop said that the City has aging enterprise systems, the newest of which was implemented a decade ago.As the City has changed its business,it hired a consultant to do that work. Councilor Newton said she was encouraged by the PMO. Mayor Snider said this is the standard in IT practices,in the private sector at least. He supports applying that discipline and rigor to every IT project and believes that going through the project management process is just good practice. Councilor Anderson said the Tyler Technologies all-in-one system looked very promising and asked when the City will we know the results. Mr. Nolop said he was not sure. He said they are in the beginning stages of this project,but leadership plans to move quickly once they make a determination about a system. Mayor Snider said he hoped to get somewhat regular updates on the implementation of the IT strategic plan. 4. DISCUSSION OF REDEVELOPMENT OF CITY FACILITIES Mayor Snider said that before the staff report is presented,there were two members of the public who would like to speak on this topic. He invited Mr. Henderson and Mr. Shavey to speak. Richard Shavey, Former Member of Tigard Planning Commission Mr. Shavey thanked the Mayor for the opportunity to speak on the topic, since he's worked on the Tigard downtown area for many years. About a year ago, he said he realized (light rail) trains would be in Tigard in the next 8 years so he began talking to people in the City to assemble an 8- year plan. He said that the interesting part is that many of the activities and suggestions in the plan have already happened due to the Council being very active. He commended them on their actions to date. Mr. Shavey stated that developers are now coming to the City with proposals. TIGARD CITY COUNCIL MEETING MINUTES— February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 5 of 12 Tigard has taken a leadership role in the SW Corridor project in a way he hasn't seen before. He said he saluted the Council and that the City is lucky to have a Community Development Department that can put together the pieces of what Tigard downtown could become. He told the Council that they are all leaders and he hoped that they would take a leadership role instead of simply putting the plans on a shelf. Marland Henderson, Former Member of Tigard City Council Mr. Henderson said he appreciated the opportunity to address the Council and that he is as excited as he was in 2004 when the Downtown Plan was first being developed. He said he regretted that the 2008 recession prevented any of that planning from being developed. Mr. Henderson said he had been looking for something to be excited about and this is it. He echoed that the plan needs leadership,as opposed to management. It seems like 8 years is a reasonable timespan to think about the Downtown area in a longer,more logical way. Mr. Henderson said he was totally on board. Mr. Shavey added that he had been asked if the public would live in downtown Tigard. He answered that he'd been in communication with developers and they thought people did,and that a lot of people want to be in downtown Tigard now. Staff Report Members of the City's Leadership Team presented the staff report,including City Manager Wine,Finance and Information Services Director LaFrance,Central Services Director Robinson, Public Works Director Rager,Police Chief McAlpine and Community Development Director Asher.Also present was Mick O'Connell,real estate consultant and John Pete of FFA Architecture and Interiors. City Manager Wine introduced what she said would be an in-depth discussion regarding the redevelopment of City facilities. She explained that since 2008,the City has been planning around how to update aging City facilities,including the Police department,Public Works, Permit Center and City Hall. Staff also completed the Civic Center Vision Long-Range Facilities Plan in 2017,which contemplated the public reuse of the current facilities on the current City Hall site. With the SW Corridor project,light rail transit is planned to come through the downtown area and has prompted more discussion about public lands there. Specifically,whether there is a higher priority,better use for these lands longterm. Council has also approved several facility planning projects for the Police Department as well as Public Works, City Manager Wine showed the Council a map of the City's current land holdings in the downtown area. She explained that during these planning efforts, the idea for an All-in-One facility has been proposed.The All-in-One (AIO) Concept would be all non-library and non- public works housed in one new,multi-story facility on land already owned by the City in downtown. Benefits of this plan may be more centralized City services and greater cost effectiveness. It would achieve the City's redevelopment goals while making the best use of the land in the urban renewal area. She summarized that the Council would hear about this concept as a long-term solution that addresses most of the City's facility challenges and needs. She TIGARD CITY COUNCIL MEETING MINUTES - February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 6 of 12 requested Council direction regarding whether staff should move forward with this revised redevelopment plan. Central Services Director Robinson described the current condition of three City facilities that would be replaced with the AIO Concept,including the City Hall complex, the Public Works facility built in the 1980s, and the Niche constructed in the 1950s. None of these buildings meet current seismic codes and would take weeks or months to be inhabitable after a disaster. Further,City staff has grown exponentially since the last of these facilities were constructed in the 1980s,increasing from 86 FTE to 304 FTE in 2020. As the buildings have aged, the City has researched the maintenance and system needs of the facilities long term. Markedly,the 2016 Facilities Condition Assessment concluded the City Hall complex has a poor rating,with the Public Works facility and Niche building both rated good. Since then,a consultant has factored in additional costs that inflated the 2016 figures substantially. In addition, the Public Works facility recently underwent a Tier 1 study since it serves as the City's Emergency Operations Center (EOC). Neither that facility nor the Police department were found to meet the Tier 1 requirements,which would need an array of prohibitively expensive seismic upgrades to comply. There are also severe space constraints with a 254-percent increase in FTE since these facilities were constructed.There is insufficient parking at the City Hall complex and Niche buildings on days that Court is held, for example. Staff are currently looking at available parking alternatives. Public Work Director Rager said that space has been the biggest problem in the Public Works facility for the last 15 years.The department lost acreage during development of the Atwell and Main project in 2006,at which time Public Works hired LRS Architects to perform a space needs assessment. The assessment determined that to house Public Works on one site would require about 8 acres. In the interim, they have remodeled the current facility to accommodate as much staff as possible. Recently the department lost another property to the Atwell development, for a total of 2.5 acres. To mitigate for loss of those parcels,the City is now renting space at a cost of$92,000 per year, for a total of about$350,000 over the last 4 to 5 years. Director Rager showed the Council examples of the space constraints present at the Public Works facility. He expressed the need to use common spaces for multiple purposes.He described that there is no additional space for engineering,which is currently housed in the Permit Center. Limited employee parking at the Public Works building has also become a challenge as conflicts arise between the need to store equipment and vehicles. Councilor Newton asked if the AIO Concept would have the Public Works'operations separate from Public Works' administration functions. Director Rager confirmed it would. Councilor Newton asked if this was problematic or whether they were used to the arrangement. Director Rager said that this is the best overall solution. TIGARD CITY COUNCIL MEETING MINUTES—February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tiga.rd-or.gov I Page 7 of 12 Police Chief McAlpine presented the Police facility issues identified to date. First, the department currently occupies 15,750 square feet of space across three different facilities in the City Hall complex. Professional assessments say the department needs at least 50,000 square feet,not including the 2,400-square foot Emergency Operations Center (EOC).They would also like the Commercial Crimes Unit with the department and a larger gun cleaning area sufficient for 69 FTE. The Police department is a full-service agency with officers in the field,but support staff, detectives and command staff in the office around the clock. The Police facility is currently substandard,especially due to insufficient meeting spaces,limited lobby space,and the deficient sally port.Locker room areas are at capacity,which puts the City at a disadvantage against other police agencies with nicer facilities that are vying for the same police candidates.The current staff have been promised a new facility for years and do not expect it during their tenure. Councilor Newton said that she will want to know how much the City is spending on rent since that is frequently a larger figure than the public realizes. Chief McAlpine said that the City has had double-digit increases in rents and leases every year of the last three years. Community Development Director Asher said that the situation was not good,as facilities have fallen further behind on maintenance and needs going unmet,including space and seismic considerations. He said the AIO is the only good news for the City.As a large landowner in the downtown area,the City has an asset that can be turned to the City's advantage. Director Asher said the situation is a silk purse from a sow's ear. Director Asher said the Leadership team asked, "What can the City do to produce the greatest public benefit?"He believes there is more to gain from moving the City's services to a larger building on a smaller footprint. He showed the Council a photo of the downtown area envisioned in 2016 and said he believes the community is well on its way. The primary public benefits are without question the cost effectiveness as the lowest cost option in the long term, as well as the most efficient way to house City services with the least amount of redundancy. The City must be able to handle City services through a seismic or emergency event and a new AIC) facility would help achieve that goal. Director Asher said that City staff had undergone lean management training and found that the team is less efficient being spread across 6 distinct facilities. As a result,customers have experienced bottlenecks and inefficiencies.The opportunity for redevelopment benefits is significant,as the downtown and Triangle districts will be the places where the City transforms. What the City chooses to do with its land can have a profound impact on how that development unfolds. Finally,Director Asher said that the AIO facility would provide additional efficiencies for energy,contributing less environmental impacts than existing conditions.The light rail transit station planned for the downtown area would help make the community more walkable, especially for City staff and those needing to access City services. He said the AIO plan puts the City closer to the downtown vision than they could have imagined. TIGARD CITY COUNCIL MEETING MINUTES - February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 8 of 12 Mick O'Connell stated that he had been a real estate development consultant for many years. He said they have seen a lot of mixed-use development in Tigard and other satellite cities around Portland.Attwell at Main was a successful project and the Main at Fanno Creek project will break ground soon.The City is sitting on significant landholdings that are highly desirable for future development. Mr. O'Connell said that the 13+ acres owned by the City is currently underutilized with many single-story buildings and therefore represents an interesting redevelopment opportunity. Based on the location of the City's landholdings,he said that redevelopment could revitalize the whole area extending to Main Street. To fully utilize this valuable land in the downtown area and urban renewal district,they are looking at assembling all City needs in one building with one multi-story parking structure. By consolidating the City's needs into a smaller footprint,it would create excess area in which the City could realize the full potential value of the asset. They conducted a land value analysis by estimating the number of apartments that could occupy the space,multiplied by the current market rates for an apartment in this area and adjusted to reflect a developer's cost to construct.That calculation values the City's current landholdings at more than$8.8 million. John Pete of FFA Architecture is a Specialist in Public Architecture and he introduced Rick Williams,the project's parking analyst. The team tried to understand the building program and parking plan for the facility,using a 20-year planning horizon. The consultants began with the City's Police department and emergency management division in reviewing the most recent facilities assessment from 2012.They identified many potential efficiencies citywide by standardizing work spaces and furniture. New elements included a detailed focus on Public Works' operational requirements and customer service with an aim of improving the customer experience. The team also met with the City departments to find partnership opportunities and potential adjacencies,mapping the relationship among the departments within the City. The consultant team for the AIO Concept concluded that to be feasible, the facility would require 92,800 square feet of space,which would equate to a five-story building.They identified many shared uses and efficiencies across departments and anticipate the customer service experience to be improved with one-stop shopping, so to speak.The planned parking structure would be 4 to 5 stories with 330 spaces and would accommodate some fleet vehicles, employees and visitors. The "Plus" component of the AIO+ Concept is where Public Works would be housed, including employees from utility, sanitary sewer,parks and streets divisions. This would total about 49,050 square feet and provide space for all the City's utility rigs and vac trucks, for example. Finance and Information Services Director LaFrance said that the good news was that the projects that were"put on the shelf'were where a need was identified and funding was not assembled.At this time,he is excited about the project and thinks the funding is available to TIGARD CITY COUNCIL MEETING MINUTES— February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigud-or.gov I Page 9 of 12 accomplish these changes. From a funding standpoint, the City could consider a voter-approved General Obligation Bond that would not increase the current tax rate. Director LaFrance explained that utilities and special revenue funds will pay their proportionate share of the cost for their space. Recent rate studies and increases factored in the anticipated cost of future space, so those funds should be available from the higher fee collection. Further, not having to acquire more land and using an existing City asset reduces costs significantly. The sale of the land itself would provide a large component of the funding and add significant assessed value to the Tigard tax rolls. Mayor Snider asked Director LaFrance if the entire tax bill would be due by the property, once it became privately-owned. Director LaFrance confirmed.They agreed that was a very large number that would be added to tax collections due to the large anticipated value of the property that is currently City-owned. Director LaFrance continued that the Leadership Team has tried to be conservative in their cost estimates and comprehensive in their scope, from development to occupancy. He emphasized the need for the City to remain on track in moving forward in a timely manner. He estimated that every month the City delays, an additional$500,000 in costs will be accrued. Mayor Snider added that we could also go into a recession. Director LaFrance contended that would actually not benefit the City, since construction costs would remain flat at best. Mayor Snider said the comment was half in jest,but it may not matter if it's more of a problem than a benefit.Director LaFrance said staff made the same assumption and found out they were incorrect. To assemble all of the funding needed for this project,Director LaFrance anticipates the City will need at least three voter-approved bonds,which would be sequenced and incur financing costs. He reviewed the proposed timeline for this project at a high level. If staff continued down this route,all of the due diligence would need to be completed for the AIO+ facility. Anticipated construction would occur in 2023,which would only delay occupancy of a new Police facility by one year. Completing a conceptual design would be the next step in moving this project forward. Director LaFrance said he would anticipate bringing the voters a GO bond proposal in 2022. Ideally this would be a GO bond that would not increase the City's total tax rate. City Manager Wine said that staff are bringing an alternative with a lot of promise from a long- term investment perspective. This solution would achieve a lot of public benefits while correcting a lot of the City's deficiencies. She asked the Council to provide direction as to whether staff should keep planning for the AIO+ facility and halt the other independent planning processes for new facilities. Youth Councilor Turley said she appreciated the amount of thought staff had put into this presentation and that it clearly identifies the need for a new facility. Councilor Anderson asked what the total cost of this project will be. Director LaFrance said that it was a very preliminary estimate,but they were looking at$73 million.A parking garage would add another$25 million. TIGARD CITY COUNCIL MEETING MINUTES— February 1S, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 10 of 12 The "Plus" site for Public Works operations would cost about$37 million. Councilor Anderson said it will be tough to find 8 acres available in Tigard and asked if staff had been working on this. Director Rager said that they have been waiting for a number of years,but with Council's direction tonight they would move this process forward. Councilor Anderson asked if any parkland was available to use for the facility and Mr. Rager said there was none that he was aware of. Council President Goodhouse suggested that rather than looking in city limits, finding a neighboring community to team up with for a combination public works yard. Mr. Rager said that is a thought. He has one city in mind but hasn't approached them yet. He said it warranted further investigation. Council President Goodhouse said that it would be a good way to achieve shared efficiencies. Director Asher said that the City hosts the treatment plant for Clean Water Services (CWS). He has spoken to the City Engineer about the possibility of co-location. His concern is that this property is the linchpin of the project. If the City can't find a suitable "Plus" property,it can't knock over the first domino and none of this works. Council President Goodhouse asked if it needed to be 8 acres and Mr. Rager confirmed that it did. What drives the size of the facility is the size of the equipment they need to store. Council President Goodhouse asked about having people pay for parking in the Public Works parking lot on the weekend. Director Asher said there is an opportunity there with the offices and affordable housing,but that staff haven't factored this into their cost assumptions. There was more discussion regarding how the City could recoup costs through leasing office or parking space once developed. Director LaFrance reminded everyone these were great opportunities,but at this early stage staff have been very conservative in trying to fund the project with City resources. Councilor Newton said that she thought the project was great and a good opportunity. She said that she wants to make sure that the Police are fully funded before moving photo enforcement program revenue towards this project. She agrees that the City's land is currently very underutilized. She thinks it's smart for the City to focus energy on the Tigard Triangle and downtown area for redevelopment. She thinks staff will benefit from being in one location and that it will benefit delivery of emergency services. Mayor Snider said that some of the City's intent in recently updating agreements was to clarify ownership and control of the water building. He asked if with these new agreements the City could bring that to a quick and easy close.Mr. Rager said the City would need to have that conversation with those partners. Mayor Snider also pointed out that structured parking is expensive, at about$50,000 per parking stall to construct and could be upwards of$75,000 per parking stall by his estimate. He thought the Council should keep this expense in mind. Mayor Snider said he was very supportive of the overall concept. He thanked the Leadership Team for their creativity and said that staff had responded to some of his initial funding concerns with new funding strategies. For example,he did not think the community would support a tax increase to fund this project and so staff developed a funding package that would keep tax rates stable. TIGARD CITY COUNCIL MEETING MINUTES — February 18, 2020 City of Tigard 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 11 of 12 City Manager Wine said that if the Council is supportive, staff will schedule regular updates to the Council regarding this project. Mayor Snider said he felt like everyone present gave their blessing to continue testing the feasibility for the AIO+ facility and begin with conceptual design. Council President Goodhouse said that he liked how this project would expand downtown beyond the Main Street corridor and create a true downtown district for residents. Director Asher thanked the Council. He emphasized next steps and co-dependencies, such as the light rail transit being funded in the November 2020 election (through the Metro Transportation bond). He said this will be crucial to plan out the next six months and that the election will add a lot of momentum to the project or cause serious reevaluation. Councilor Newton said this project touches all City services and addresses so many shortcomings. Mayor Snider thanked the team and said they had done incredible work. 5. NON AGENDA ITEMS—None. 6. ADMINISTRATIVE REPORT—None. 7. ADJOURNMENT At 8:49 p.m., Council President Goodhouse made a motion for adjournment. Councilor Newton seconded and the motion passed unanimously among the members present. Yes No Absent Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Carol A. Krager,City Recorder Attest: Jason B. Snider,Mayor Date: ii1 TIGARD CITY COUNCIL MEETING MINUTES — February 18, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 12