Loading...
City Council Minutes - 02/25/2020 City of Tigard Tigard City Council Meeting Minutes February 25, 2020 1. STUDY SESSION Council Present: Mayor Snider, Council President Goodhouse,Councilor Lueb,Councilor Newton,Councilor Anderson and Youth Councilor Turley. Staff Present: City Manager Wine, City Attorney Rihala,Community Development Director Asher,Project Planner Pagenstecher,Senior Planner Warren,Community Engagement Coordinator Scott, City Recorder Lager A. DISCUSS AND CLARIFY COUNCIL GOAL 4.2 ANNEXATION Project Planner Pagenstecher discussed the city's previous annexation history and how upcoming community outreach regarding South and West River Terrace planning may create confusion to unincorporated residents about the City's intentions. Voluntary annexation will be occurring at the same time the Roy Rogers East area is being planned. He said staff recommends that if Council wants to pursue Goal 4.2,they participate in listening sessions held at the CPO 4-B and CPO 4-M quarterly meetings. Council should be prepared to answer specific questions regarding annexation of South River Terrace and general annexation of unincorporated areas. There are complications within the timeframe of Goal 4.2 if Council is meeting with unincorporated areas and then soon after that, they receive notice of actions the City is taking to prepare for an urban growth boundary expansion. Senior Planner Warren distributed a map showing the areas under discussion and said the public has a hard time grasping complex planning processes and distinguishing them from other planning activities. Roy Rogers East could potentially create confusion about what is being asked as it is slated for mid-cycle UGB expansion next summer. If approved, annexation would follow shortly thereafter depending on property owners opting in. There is an opportunity to broaden the discussion of annexation. Staff is sensitive to making sure the City's message is focused on processes that they can engage deeply with the community on and not conflate that feedback with other feedback from a parallel project Councilor Newton remarked that this sounds more complicated than it needs to be. She was concerned that if the City does not initiate a conversation with unincorporated Bull Mountain residents, they may feel that we are passing them by.The initial discussions could be,"We are moving ahead with expanding our urban growth boundary to bring in River Terrace South and if you are interested,let's talk." Council President Goodhouse said the City already went through the island process recently and they certainly were aware of those efforts then. He has heard unincorporated people asking when the City will annex them. Councilor Lueb agreed that the goal was just to have a conversation with the unincorporated areas. TIGARD CITY COUNCIL MEETING MINUTES— February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 1 of 7 Community Engagement Coordinator Scott said there is an active movement for South River Terrace and Bull Mountain residents may think this is for them. She asked if the conversations should be concurrent and Council said yes. Ms. Scott said that when putting together the communications plan, she will leave a spot to add a meeting if CPO-413 requests it. She commented that staff could build the same approach to areas near Washington Square. Mayor Snider requested robust briefings from the City Attorney, one limited to an executive session. There could also be an open session to discuss broader changes on islands and whether this is the right strategy. Community Engagement Coordinator Scott asked if Council was planning on attending a CP04-B meeting and Council President Goodhouse recommended they do,with 1-2 Council members and a note taker. Councilor Newton remarked that what they learn may inform 2021 goal setting and they may need to pivot. B. COUNCIL LIAISON REPORTS Councilor Newton reported that the Tigard Youth Advisory Council receieved a presentation about the levy. There is interest in taking Youth Councilor Turley's place as Youth Councilor on the City Council next school year. They had questions about raising funds so they can attend the National League of Cities Conference. Mayor Snider asked Council if they should consider matching any funds raised for youth to attend NLC. He said Tigard was under respresented. Councilor Newton said more than four are a challenge to chaperone. Mayor Snider and City Manager Wine will follow up on this. Council President Goodhouse attended a JPACT T2020 meeting. He said Metro will be rolling out an in-depth website with the details of the transportation measure. Councilor Anderson said he spoke at the Tigard Chamber of Commerce Government Affairs session. He will be involved with the selection of social services grants this Friday. Mayor Snider reported that Metro is planning a $250 million mental health/housing bond that will tax higher earners and puts a one percent tax on business net profits. The Study Session adjourned at 7:27 p.m. 2. BUSINESS MEETING A. At 7:30 p.m. Mayor Snider called the meeting to order. B. Mayor Snider asked City Recorder Lager to call the roll. TIGARD CITY COUNCIL MEETING MINUTES— February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 2 of 7 Present Absent Councilor Anderson ✓ Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ C. Mayor Snider asked everyone to stand and join him in the pledge of allegiance. D. Mayor Snider asked Council and Staff for any Non-Agenda Items. None. 3. PUBLIC COMMENT A. Follow-up to Previous Public Comment—None B. Public Comment—Sign Up Sheet—None. 4. CONSENT AGENDA: (Tigard City Council,Local Contract Review Board) A. APPROVE CITY COUNCIL MINUTES: • September 24, 2019 • October 8,2019 • October 15,2019 • October 22,2019 B. AWARD ENTERPRISE LICENSE AGREEMENT (ELA) TO ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE,INC. (SSRI) FOR GEOGRAPHIC INFORMATION SERVICES (GIS) CORE SOFTWARE Councilor Newton moved for approval of the Consent Agenda and Councilor Lueb seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ TIGARD CITY COUNCIL MEETING MINUTES— February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 7 5. CONSIDER A RESOLUTION APPOINTING DEPUTY CITY RECORDER City Recorder Lager presented this item and said that Section 22 of the City Charter states that in the absence of the City Recorder at a City Council meeting the Mayor shall appoint a clerk of the council pro tem who can fulfill all the duties and obligations of the recorder. It ensures continuity of the job functions and services of the recorder office. Caroline Patton was hired in December and it is recommended that she be empowered to act as City Recorder at any time in the City Recorder's absence or unavailability. Council President Goodhouse moved to approve Resolution No. 20-08. Councilor Newton seconded the motion. City Recorder Lager read the number and title of the resolution. Mayor Snider conducted a vote and the motion passed unanimously. Resolution 20-08: A RESOLUTION OF THE TIGARD CITY COUNCIL APPOINTING CAROLINE PATTON AS DEPUTY CITY RECORDER Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 6. CONTRACT AWARD TO RCH STUDIOS FOR UNIVERSAL PLAZA ACTIVATION, DESIGN AND PROJECT MANAGEMENT PROJECT Redevelopment Project Manager Farrelly and Purchasing Manager Moody presented this item. Redevelopment Project Manager Farrelly said that Council is being asked to award the design contract to RCH Studios for the Universal Plaza activation,design and project management. He said this is a once in a generation opportunity to provide public space in the downtown. Purchasing Manager Moody spoke about the procurement process. The contract amount is $642,300 and was done through the QBS process beginning in October 2019. Four responses were received.After careful review and consideration RCH Studios was chosen. Kim Knox,representing Shiels Obletz Johnson (SOJ) said this hiring is a significant opportunity in Tigard for a high-profile project. City staff wanted continuity from design to construction. SJO was an extension of city staff in this regard and managed the selection process. RCH Design Project Lead Peter Emerson,Local Project Coordinator Carolyn Sumida, and Activation and Programming Coordinator Alisha Sullivan of Art Design Situation were introduced.ADS specializes in art-based events,installations and activities. Ms. Sullivan was brought into the process as an activator and will be community faced. TIGARD CITY COUNCIL MEETING MINU'T'ES— February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 Mr. Emerson gave a slide presentation. He said the site is challenging and unique. It is close to the center of the downtown,nature, and near Fanno Creek Trail. He showed ideas on how to build enthusiasm for the project and get feedback from the public. He said they have a lot of experience in the Pacific public realm,but do not have just one style—they look to the community for that.They do a product line,branding and have a broad range of experts.They have signed a lease for a Portland office and have been studying former research and reports on what Tigard has discussed in the past.They appreciate having baseline data to incorporate into their work. He said, "The City's goals are wonderful and the design drivers are spot-on." Mr. Emerson showed several slides of local amenities in other cities featuring water,learning opportunities,and catalyzing opportunities for businesses and residents to come downtown. They like the challenge of working with small budgets. He said,"This project will reflect your city. We are inspired that this will be accessible to everybody." Taking down the plumbing building is recommended as the space requires significance. Ms. Sullivan said the City included activation and engagement in the RFP and the idea is that they will begin programming the space immediately with temporary art installations and events. She wants to give people a reason to stop by on the way to the dog park. Using furniture and objects will remind people this is a space to go to and check out. Ms. Sullivan said they will collaborate with the community,local businesses, school groups,parks and recreation,etc. to create a hybrid;infusing the space with innovation and excitement. She said thinking outside the box,you can do something temporary to get people excited about the space. Mr.Emerson said they welcome an inclusive process.They do a lot of activities such as "build your own park"and test ideas to learn how to play,gather,places to sit,whether shade is a welcome addition and where performances should occur.The goal is to execute a vision for the future of the site. Council President Goodhouse asked about holding events and concerts there.Mr. Emerson said they plan on working with city staff on movies in the park. Council President Goodhouse suggested having a stakeholder group or committee that can take this input and listen to the communication about it out in the community. Redevelopment Project Manager Farrelly said part of their communication plan is to have a stakeholder group. Mayor Snider recommended involving the Youth Advisory Council. Council President Goodhouse asked them to consider events for seniors. Councilor Anderson asked what they thought about the lot size. Mr.Emerson said the size is generous for a downtown and it should be looked at as an opportunity to incubate more interest in Tigard's downtown. He said the biggest problem is its closeness to the intersection. Councilor Lueb said this is an important project for the city and has such potential for future generations. She is excited to see what the consultants and the community come up with. This will be a space that the community gets to create. TIGARD CITY COUNCIL MEETING MINUTES - February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 7 Councilor Newton mentioned she saw all the consultant presentations and this group impressed her the most. She is interested in experimenting with temporary installations. These will build enthusiasm and we can hear people say if something is great or if it doesn't work. She asked about a light project at night. Mayor Snider asked if this design process is a continuing improvement project. Consultant Emerson agreed,but said this is also a unique approach. Council President Goodhouse asked the consultants to think of the surrounding area as not just Burnham Street near the Main Street intersection, but as the area between Main Street and Hall Boulevard. He suggested installing a live web cam so people can see the programs change and get an idea of what is happening. He advised consulting with the Tualatin Riverkeepers to make sure natural wetlands protections are considered in the plans. Youth Councilor Turley encouraged the involvement of the ecologist to protect the riparian area. She said the project had cool potential. Mayor Snider noted for those from Los Angeles working on this project—it rains here. Councilor Lueb moved for approval of the contract award to RCH Studios for Universal Plaza Activation,Design and Project Management. Council President Goodhouse seconded the motion. Mayor Snider conducted a vote and the motion was approved unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ 7. NON-AGENDA ITEMS—None. 8. ADMINISTRATIVE REPORT City Manager Wine reported that council will be hearing about the census as they are out in the community. Front line staff are being trained on details and the timeline,with Library and Planning staff participating in Complete Counts. Census day is April 1. 9. EXECUTIVE SESSION At 8:10 p.m. Mayor Snider announced that the Tigard City Council would be entering into Executive Session. He read the following citation:The Tigard City Council will go into Executive Session to review a Public Official under ORS 192.660(2)(i).All discussions are confidential and those present may disclose nothing from the session. Representatives of the news media are allowed to attend Executive Sessions, as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision. He said the City Council will adjourn from the Red Rock Creek Conference Room at the conclusion of the Executive Session. TIGARD CITY COUNCIL MEETING MINUTES — February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 10. ADJOURNMENT At 9:30 p.m. Councilor Lueb moved to adjourn the meeting. Council President Goodhouse seconded the motion and Mayor Snider conducted a vote. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Attest: Carol A.Krager,City Recorder Jason B. Snider,Mayor Date: TIGARD CITY COUNCIL MEETING MINUTES— February 25, 2020 City of Tigard 1 13125 SW Hall Blvd.,Tigard,OR 97223 www.tigard-or.gov I Page 7 of 7