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04/27/1998 - Minutes BOOK COPY TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING APRIL 27, 1998 Members Present: David Strauss, Gretchen Buehner, John Haunsperger, Beverly Froude Members Absent: Norm Penner Staff Members Present: Ed Wegner, Mike Miller 1. Call to order: The meeting of the Tigard Water Board of Commissioners was called to order by John Haunsperger at 7:00 p.m. on April 27, 1998. 2. Roll Call/INTRODUCTIONS: All members were present at the meeting with the exception of one. 3. Approval of the March 23, 1998 minutes: Gretchen Buehner stated that there is an error in the minutes, first page, second to the last paragraph, in regards to the steelhead. If the steelhead get protected, then the city of Portland would not be able to raise the level of the dam, but would have to lower the water level. Commissioner Haunsperger asked for a motion to approve the minutes. The motion was moved to accept the minutes by Commissioner Froude, and seconded by Commissioner Buehner. Minutes were approved. 4. Intergovernmental Water Board Update: It was stated that the next Intergovernmental Water Board meeting will be held on May 20, 1998, at 5:30 p.m. It is normally held every other month, on the 2nd Wednesday of the month. 5. Operation Manager's Report: Mike stated that included in the packet was the resignation letter from Michelle Wareing, as recording secretary. It is being worked on to have the recording secretary position contracted out. Commissioner Froude stated to have this work, each person who is speaking needs to announce their name. Mike stated that we used 5 mgd this week. Gretchen asked it that is unusual, and Mike stated it is pretty early in the year. The change is due to the weather. Ed spoke to the board members on the Willamette. Ed stated that it would be easier for him if he could speak on the Willamette at the IWB Board Meeting, and that the TWD Board members Tigard Water District Board Meeting-April 27, 1998 I • L attend. Due to the rapid changes it would be hard for both boards to receive the same information. Ed stated that Wilsonville will participate with the City of Tigard, and Tualatin Valley in a preliminary engineering plan for the design of the water treatment facility on the Willamette. Tualatin, Sherwood and Wilsonville have agreed to be partners, so now we can get started. This is important, because up until now, we were paying for it all. Commissioner Buehner asked what the population base is that covering. Ed Wegner stated that it is over a 100,000. Commissioner Froude asked about Tualatin Valley participating, if that is different from Tualatin Valley bringing pipes and water to the Tulatin Valley Water District. Ed stated that Tualatin Valley has agreed to participate in the engineering study. During that study, they will need to make some decisions. They have already said that they would not participate in the water treatment plant itself. They will help purchase the property, but they will not give us any money for the treatment plant. They are leaving open upsizing of mains and the intake, that decision will come in the next 6 to 8 months. Commissioner Froude stated that TVWD does have another water source. Commissioner Buehner asked if they got water from Haag Lake? Ed stated that they get their water from the Barney Reservoir,in the coast range, and from Portland. Commissioner Strauss asked why anyone would participate in the land, but not the treatment? Ed Wegner stated because they already have two other sources, and are paying for the second one. They just ran a bond issue to raise the Barney Reservoir and put in transmission lines. Commissioner Haunsperger stated that they have the rights to the water on the Willamette, no one else does. The City of Wilsonville will be purchasing the Young property, which sets down on the river. Tualatin Valley and Tigard have delayed their decision to help purchase that property at this time. We are looking at another site in Washington County to put a treatment plant on. Wilsonville knows that. If this other property works out, Wilsonville will either re-sell the Young property or use it for something else. The prison will be in Wilsonville. We have had a river hydraulic study, for river flows. We have had two meetings with the financial people of the agencies, to see how we start financing. One of the very important issues in the financing, to see that this all comes together, is that we do it within a 6 month period of time. We are working on the final draft. What concerns us is the $6.4 million, that is the agreement between the Department of Corrections, Wilsonville and Tualatin Valley Water District. The Department of Corrections will give $3.6 million to Wilsonville for long term supply, and the remainder will go to Tigard and Tualatin Valley Water District. Any agreement with the D.O.C. will be signed contingent upon the governors decision, after June 21, 1998. That will be the new date for the alternate site. Other than the hydraulics of how Wilsonville and Tualatin Valley Water District will get water to the prison site during the interim period, is a done deal, no matter which site D.O.C. goes to. It's not up for grabs. When they want to do it, they want to put it into the context that it will either be on the alternate site or the Dammasch site. We will draw that money off for construction of a treatment plant. Some people have asked D.O.C. to use that money for the preliminary engineering, D.O.C. has said no it is only for construction. , Commissioner Buehner asked what the budget for the preliminary engineering study is? Mr. Wegner stated $384,000. The lead company is Murray, Smith & Associates. They have five Tigard Water District Board Meeting-April 27, 1998 entities working for them under one contract. Commissioner Buehner asked how the $384,000.00 will be allocated? Mr. Wegner stated that it is based on a capacity share of a 40 mgd plant. It will produce 40 million gallons of water a day. It figures out that Tigard will pay 42 percent, Wilsonville will pay 20 percent, Tualatin will pay 11 percent, Sherwood will pay 11 percent, and Tualatin Valley Water District will pay 16 percent. Commissioner Buehner asked if we are the biggest entity other than Tualatin Valley? Yes, because we are the ones that will need it the most. We're building for half of that. If we were doing it on our own, we would be building a 20 million gallon plant. This will hold us now until the year 2020. The new revised schedule, as of today, has the completion date as May 1, 2002. This 40 million gallon water plant will hold us for 18 years. The other contract that we will have will be a Raw Water Monitoring Contract, with Montgomery Watson setting up a Raw Water Monitoring Program. The cost will be $65,000.00 per year. Mike Miller and Rich Sattler will be administering that contract. We will be starting to collect water samples the end of May. Commissioner Buchner asked that in this study is anyone going to address the issue of the Newberg Paper Mill in regards to the deformed fish? Mr. Wegner stated that when they go to the OEC Meeting on May 13, our position is to stop complaining about the river being polluted, and start cleaning it up. The Governor has stated that a key issue for the next two years will be to clean up the rivers. The cost of the Raw Water Monitoring Program will be shared by Tigard, Tualatin Valley, Sherwood, Wilsonville, Tualatin, and the other three members of the Willamette Water Supply Agency, which include Canby Utility Board, Clackamas River Water District, and Gladstone, as they will be using the Willamette in 5 years. As of today, the preliminary engineering plan should be done the first of December 1998. That gives everyone from January thru June of 1999, time to put their financing into place. The first major report is due the first of August 1998. Once we get that we will be able to start comparing figures. The design and construction will be from the summer of 1999 thru the year 2002. Commissioner Buchner asked when our contract with the City of Portland expires? Mr. Wegner stated 2007. The first one expires in 2003. For revenue bonding, we do not need a vote of the public. You set your rates, then there is a grace period of 60 days in which people can petition. If they get x number of signatures, then it goes to a vote, but if not, then the rates are raised accordingly. Wayne is working on it now. How long will this rate that we are allocating for the revenue bond be in effect? Most bonds would be paid in 20 years. With the population increase, it would have an impact on how fast it would be paid back. It would, and we are going to charge part of this to SDC, because we know what our peaks have been in the last couple of years, and we will be able to stager that, and show the difference in what we need for normal usage, and charge it off to growth. That will have an impact on how much we will have to borrow. Also, how much money we have in reserve, and are willing to put forth to this project. If we can prove that the Willamette River is a good safe drinking water source, or that we can make it that way, we will have water forever because of the water rights with Tualatin Valley. Why would we go with a 25 to 30 year contract with Portland and pay 10 times as much? The City Scape has in it that we will be having a citizen involvement meeting on May 7,at-7 p.m., at the Senior Center. We will have a breakout session on water quality, and we will be bringing Lisa Obermeier from Montgomery Watson. The OEC public forum will be on May 13, 1998. The second newsletter will be going out the week of May 11, 1998. The second newsletter will Tigard Water District Board Meeting-April 27, 1998 be water quality and treatment plant explanation. This letter will be on water quality, on the treatment process, what is ozone, what it's all about, and it will answer some of the clti ions we received from the first newsletter. The June newsletter will update people on the preliminary engineering, and where we are on our evaluation of all the studies. In regards to a study that Tualatin Valley and Tigard asked Montgomery Watson to do, is the background of the Willamette. The study surveyed the water quality in some of the major american rivers. They looked at 10 different rivers; Willamette, Delaware, Sacramento, Missouri, Colorado, Ohio, and the Red River. All of these rivers have drinking water plants. The Willamette River is 270 miles in length, the 10th largest river in the United States based on flow. The water shed is forested 70 percent, while the remaining land use is divided among agriculture at 22 percent, and urban use at 5 percent. Based on the findings, the Willamette River can be considered an acceptable source of drinking water. We have done more research and studies than that of the other cities listed, using much more polluted water. Commissioner Buehner stated that she has spoken with two of the candidates running for Tom Brians seat, and they are getting calls from voters in regards to their concerns on the Willamette. Commissioner Buehner asked if the city council meetings are taped? Mr. Wegner stated that one meeting a month is. Ed stated that we always have had something the water that is taped at the city council meetings. The Tigard Times has ran articles, and soon Tualatin, and the Valley Times will run articles. We are setting up a meeting with King City, the Regal Courier and The Oregonian next week. Mr. Wegner stated that the people will read the City Scape and the newsletters before the newspaper. Commissioner Buehner suggested having a meeting in King City. Gretchen asked how long it will take to make the decision on the land? Mr. Wegner stated by mid June at the latest, because we need that to get into how much it is going to cost to build the facility, etc. 6. Non-Agenda Items: Commissioner Froude asked if they found out the water rates based on OEC's report. Mike stated that in 1994, on a residential 5/8 x 3/4 inch meter, the monthly fee was $7.70, which included 400 cubic feet of water, and anything over that was $1.32. Currently, the fee is $3.56 for a two month period. This fee pays for producing the bills, and reading the meter. For every 100 cubic feet it is $1.32. Basically that rate is the same. 7. Adjournment: The meeting was adjourned at 8:30 p.m. Tigard Water District Board Meeting-April 27, 1998