11/25/1996 - Minutes }
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
NOVEMBER 25, 1996
Members Present: Chairman Norman Penner, Beverly Froude, David Strauss, John Volpe
Not present was John Haunsperger
Staff Present: Mike Miller,Diane Kuhn
1. Call to Order:
The meeting of the Tigard Water District Board of Commissioners was called to order at 7:02 p.m.
on November 25,1996, by Chair Penner
2. Roll Call/Introductions:
Four members were present, one member was not present
3. Visitors Comments:
No visitors were present at the meeting
4. Approve October 28,1996 Meeting Minutes:
Commissioner Strauss made a motion to approve the October 28, 1996 minutes, Commissioner
Froude seconded the motion. Motion was passed unanimously.
5. Discussion of Draft Newsletter:
Chair Penner congratulated John Volpe on the newsletter, and a job well done. David Strauss, had
a few revisions to the newsletter, and passed a letter with his revisions telling where the water
comes from, and how it gets to your home,the structure of the board, and about the Tigard Water
District Board of Commissioners. At that time, Chair Penner passed a letter that he had revised.
His letter was broken up into two parts: (1)who is responsible for the water, and(2)where does
the water come from? Norm stated that he feels the letter should include that our meetings are
open to the public, and where the meetings are held. Commissioner Froude stated that somewhere
in the letter should be a comment about conservation. Chair Penner and Commissioner Strauss felt
that the letter is fine for now, and that the topic of conservation should be considered for the letter
being sent in the spring.
Commissioner Froude asked if the letter would be sent in the water bills to the Unincorporated
area? Mike Miller stated that it could either go out in the CityScape, or the water bills. The bulk
of the residents in the Unincorporated Area at this time do not receive the CityScape, so Mike
suggested that we could start sending the CityScape out to the Unincorporated areas, so they will
have an idea of what is happening in Tigard. Commissioner Froude feels that the letter should go
out with the water bills, so the people that need to read the letter will be sure to receive it. She is
also concerned that not everyone reads the CityScape.
Tigard Water District Board Meeting-November 25, 1996
Mike stated that he and Ed had discussed whether or not the letter should go out to the public in the
water bill, or City Scape. The factor is that money is not budgeted for it to go out in the water bill,
therefore, it would need to be sent out be printed,and the cost of the printing would be the Tigard
Water District Boards expense. Commissioner Froude stated that she preferred it go in the water
bill. Chair Penner asked John Volpe if he had any problems with this. John stated that the letter
talks too much about the organization of the board, and not about where the water comes from,but
to do whatever they want. Chair Penner stated that the original intent was to let the public know
who we are, and why we are here.
A motion was made by David Strauss,that Chair Penners letter be sent out with the water bill.
Commissioner Froude seconded the motion. The motion was opened for discussion. David stated
that basically both letters stated the same thing. Commissioner Fronde stated that is a good idea to
send out the letter, and a start incase another letter need to be sent out in the future. Chair Penner
asked if it should be included in the letter,that the public is welcome to attend the meetings,and to
let the public know where the Tigard Water Boards meetings are held. Beverly stated that she gave
a copy of the letter to Rod Kvistad,a budget committee member. He was happy to hear that the
letter will be going out to the public. A vote was taken. The motion was passed and seconded
6. Operations Manager Report
Mike Miller passed a copy of the July and August Income Statement and Balance Sheet.
Commissioner Froude stated that there will be a charge from the attorney for the clarification of
running for election in October, and his sending the information to Washington County. There will
be a bill for office supplies, mailings, and staff wages for each quarter. David Strauss asked about
the advertising and elections expenditure for$4600.00. Mike stated that the fee for running the
letter will come out of this fund. Commissioner Froude asked about the fees that need to be paid
for elections? The Tigard Water District pays filing fees for elections, and the add placed in the
newspaper.
7. Non Agenda Items
Commissioner John Volpe announced that he will not be running for re-election in March. At this
point Chair Penner asked Commissioner Froude what we do next? Commissioner Volpe asked
why the board still exists? Why can't the City of Tigard just sell? Mike stated it's not so much the
selling of water, it has to do with the additional hook ups. Every time someone would hook up to
the system, with a new meter, we would have to go to the Boundary Commission to get permission
for hookup, because of extra territorial service. That was not an option from the Metro Boundary
Commission. Due to the fact that they are growing about 5 percent per year. Mike stated that
Washington County did not want to get involved at all. The other option was for Washington
County to step in and take over. Commissioner Froude stated that Washington County is looking
at all options. The legislature passed the Senate Bill 122 in 1995,that says all cities in the State of
Oregon that have a boundary around them, will need to come up with a plan who is going to be the
service providers for that area.
In March or April of 1997,there will be a workshop for the service providers in the Tigard.- ' -
Beaverton area. The citizens will be able to see where the services are coming from now,who is
providing them, and will be able to become informed in how the government works. At the end of
this, the citizens will have the opportunity to vote on whether they want to become the City of
Tigard. If the people vote NO,then we will continue as we are with the special service districts.
Tigard Water District Board Meeting-November 25, 1996
In this process,the City of Tigard will be taking over. This is a pilot program to see how it works.
If this goes through,this will happen in May 1997. Commissioner Froude spoke about the Senate
Bill 122 article in the City Scape. Building permits and inspections,development review,
development assistance and zoning, engineering services and traffic review,code enforcement,
planning services, road maintenance and street lighting. There is going to be a contract between
the city and the county. Bull Mountain and Walnut Island will be affected by this. Commissioner
Strauss stated that he looks at the Tigard Water Board as a watch dog organization.
Commissioner Volpe will be finishing his term of office in March 1997. Commissioner Froude
stated that a notice needs to be put in the Tigard Times by January 9, 1997,to let the public know
there are two positions open,for persons interested in running for office. Commissioner Volpe
stated that Commissioner Strauss should let the residents of the Highlands know if he is interested
in re-election.
8. Adjournment
Commissioner Volpe made a motion to adjourn the meeting, it was seconded by Commissioner
Froude. The meeting was adjourned at 7:50 P.M.
The Next meeting will be held on January 27, 1997 at 7:00 P.M., at the Tigard Water Building
Tigard Water District Board Meeting-November 25, 1996