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06/23/1997 - Minutes TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING JUNE 23, 1997 REVISED Members Present: Chairman Norman Penner,Beverly Froude,David Strauss, John Volpe Members Absent: John Haunsperger Visitors: Gretchen Buehner 1. Call to Order: The meeting of the Tigard Water Board of Commissioners was called to order by Chair Norman Penner at 6:58 p.m.on June 23, 1997. 2. Roll Call/Introductions: All members were present at the meeting with the exception of one. 3. Visitors Comments: Gretchen Buehner was present. She will be joining the Tigard Water District Board of Commissioners as of July 1, 1997. She will be taking John Volpes position, who will be resigning as of June 30, 1997. 4. Approval of April 28, 1997 Budget Meeting: Commissioner Strauss made a motion to accept the minutes of the April 28, 1997 minutes. Commissioner Froude seconded the motion. Minutes were approved by all. 5. Approval of April 28, 1997 Regular Board Minutes: Commissioner Froude made a motion to accept the minutes. Chair Penner seconded the motion. Minutes were approved. 6. Public Hearing--1996/97 Budget Approval: Chair Norm Penner opened the meeting to a public hearing. Comments were opened to the board members. Chair Penner closed the public hearing at 7:05 p.m. Commissioner Froude moved to approve the 1997-98 budget for TWD as submitted. Commissioner Volpe seconded it. It was passed unanimously. Resolution 97-01. Tigard Water District Board Meeting-June 23, 1997 7. Intergovernmental Water Board Update: Commissioner Froude stated that election of officers was held at the 1st IWB meeting. Same officers were elected. Bill Schederich,Chair person,Beverly Froude, Vice chair person. Paul Hunt stated that he wants to take a look at the facility use recommendation, as he does not think it is a good idea to direct what the Tigard Water building is usedfor, and doesn't feel it should be only used for the water. Discussion will be later. Mike Miller gave an update on the Menlor Reservoir. The city did purchase the Cluke property on Bull Mt.for access to the Menlor site, once the reservoir has been completed we will sell the portion we don't need. Bids went out June 10, 1997 for the Menlor project. Bib openings will be for July 11, 1997. After bids have been opened, it will be 15-30 days before construction begins. Mike stated that the north side of the tank will be at ground elevation,and tucked into the hill side. Mike stated that it is a pre-stressed concrete reservoir,called a dike. A California company owns the patent on doing this type of work. There is tensioning rods in the wall of the tank, it compresses it, and then they wrap it with steel cable to hold it together. There is 16 inch water line, 12 inch water line, with a lot of off site work, which is a package deal. Engineers estimate about$3.8 million. The water operations budget was gone over at the IWB meeting. The biggest program for next year will be the meter replacement program,changing out 650 meters,ranging in size for 1 1/2 to 8 inch. The purpose of the meter replacement is that the larger meters are old, and the 3 inch and larger are going to a different type of meter, with touch type reads. With this type of meter, the vault will not need to be entered, due to a confined space issue. The compound meters are getting old, and it is difficult to purchase replacement parts. The meter reader will still need to go to homes and businesses. These are touch pad, hand held. You have a wand and when you touch it,it picks up the read, and you enter it into a hand held computer system. We have looked at Automated Meter Reading, but it is expensive. We are looking at a program that will give us a better range, and some systems hook up to the scada system. In the budget we are asking for another 1~11.. The purpose for this is to hire a full time,year around person, and do away with the summer help. This person will be a floater between the line crew,valve crew, meter crew, and other projects. Tomorrow night is the last city budget meeting. This will be the final adoption. We are also looking at cleaning the reservoirs. This will take 4 divers to clean, and vacuum the tanks. This will be able to be done while there is water in the tanks, and the tanks are in operation. The divers are fully self contained,their suits are cleaned and disinfected before entering the tank.They are videoed while cleaning the tanks,you can talk with the divers,and be able to see everything they are doing, and able to see clear across the tanks. This is a pilot program for us, as before, when doing this, we had to take the reservoirs off line,drain them, and wash down with high power hoses. This is very costly,and time consuming. Due to DEQ regulations,we would have to use a very high dosage of chlorine,that can not be discharged into the storm system. This process is done every 3 to 5 years. We have 12 tanks and four tanks are cleaned each year on a rotating Tigard Water District Board Meeting-June 23, 1997 basis. Bull Run water tanks need to be cleaned more often than Lake Oswego water tanks. The actual cleaning is to be done July-August. The City of Tualatin is also looking at having their reservoirs cleaned at the same time,to make it more cost efficient. Another item that we are looking at, is possibly contracting out meter reading,or doing it in house. We have budgeted for a new meter reading van. At the present, we have two old mail vans from the Tualatin Valley Water District,that are no longer in service. We are looking at what will be more cost efficient,purchasing a new vehicle,or contracting it out. Chair Penner asked Mike about Measure 47,and the new engineering module. Mike stated that it is on site, and we have signed an agreement with Washington County,the additional people have been hired. Mike stated that there was a question on annexation, but with the passing of Measure 50,that helps clean up some of Measure 47. 8. Operations Manager Report: The water use was up in May,hitting a 9 million gallon day,in May and June. The average usage for the month of June was 6.2 million gallons. The water use is a little ahead of last year,but it is looking good. We are participating residential water audits,targeting for residents that use about 130 CCF. The program is sponsored by the Willamette River Water Collation, along with 13 other regional suppliers. This is a pilot program, so it is free to residential customers. What they are doing is going in and taking a look at people that have underground irrigation systems. Looking at the efficiency of sprinkler heads,checking on where they are watering,how long the sprinklers are running,doing a soil analysis to see how much water they should be applying. This jurisdiction we get 20 audits. The idea is to see if we can't teach people how to use their irrigation properly,and possibly help with their landscaping, working at helping people get their consumption down. A lot of the residents are on Bull Mountain,a few off 135th,in Morning Hill. Mike announced that we have a new Utility Manager,John Early, who has filled Randy Yolks position. 9. Non-Agenda Items: It was brought up that positive comments have been made by customers about the letter that was sent out by the Tigard Water District Board of Commissioners. Chair Penner commented on the resignation letter received by Diane Kuhn, who will be leaving the board as of September 1. Also this being John Volpes last meeting, and thanking him for his two years of service. Gretchen Buehner will be replacing John at the August 25, 1997 meeting. Tigard Water District Board Meeting-June 23, 1997 � + a 10. Commissioners Continents: No comments were made by the commissioners. 11. Set Next Meeting Agenda: The next meeting for the Tigard Water District Board Of Commissioners has been set for August 25, 1997 at 7:00 p.m. at the Water Building Auditorium. 12. Adjournment: Commissioner Froude made a motion to adjourn the meeting at 8:50 p.m.. Commissioner Strauss seconded the motion. Tigard Water District Board Meeting-lune 23, 1997 TIGARD WATER DISTRICT INCOME STATEMENT & BALANCE SHEET As of August 31, 1997 INCOME STATEMENT I Accounts 11 FY BUDGET 1 J Prior Y -T- DI I Monthly I I Y -T - D I REVENUES 1% PY Water Sales Revenue 8,300.00 0.00 Interest Earned 1,800.00 70.46 178.14 248.60 Recovered Expenditures 0.00 0.00 Total Revenues 10,100.00 70.46 178.14 248.60 EXPENDITURES Professional Services 3,580.00 0.00 0.00 Contractual Services 5,000.00 0.00 0.00 Special Department Expense 1,300.00 0.00 0.00 Office Supplies & Expenses 0.00 0.00 0.00 Advertising & Elections 4,300.00 0.00 0.00 Dues & Subscriptions 1,010.00 0.00 1,010.00 1,010.00 Travel/Food & Lodging 650.00 0.00 0.00 --iucation & Training 400.00 0.00 0.00 ..,surance 1,800.00 478.05 9.00 487.05 Contingency/Reserve 0.00 0.00 0.00 Total Expenditures 18,040.00 478.05 1,019.00 1,497.05 BALANCE SHEET ASSETS Cash & Investments 30,995.81 (840.86) 30,154.95 Net Fixed Assets 0.00 Total Assets 0.00 30,995.81 (840.86) 30,154.95 LIABILITIES & FUND BALANCE Liabilities Accounts Payable 0.00 0.00 0.00 Due Other Funds 0.00 Total Liabilities 0.00 0.00 0.00 0.00 Fund Balance , Beginning Fund Balance 29,000.00 28,869.58 0.00 . _ 28,869.58 Excess of (Revenues)/Expenditures (16,140.00) 2,126.23 (840.86) 1,285.37 Total Fund Balance 12,860.00 30,995.81 (840.86) 30,154.95 .al Liabilities and Fund Balance 12,860.00 30,995.81 (840.86) 30,154.95 g:\Excet\TWD\Monthly\94-5isbs.xls