07/24/1995 - Minutes 4 a
TIGARD WATER DISTRICT
BOARD OF COMMISSIONERS MEETING
JULY 24, 1995
MEMBERS PRESENT: Beverly Froude, Lou Ane Mortensen, John Haunsperger,
Norman Penner, and John Volpe
STAFF PRESENT: Mike Miller, Ed Wegner, Kathy Kaatz, and Wendy
Hungerford
1. Call to Order
The meeting of the Tigard Water District was called to order at 7:01 p.m. on
July 24, 1996 by Chairperson Beverly Froude.
2. Oath of Office
Commissioners Beverly Froude was sworn into position 5 of the Tigard Water
District, Norman Penner position 3, Lou Ane Mortensen position 2, John Volpe
position 1, John Haunsperger position 4.
Chairperson Froude wanted to welcome John Volpe as a new board member
and requested that the Board members introduce themselves. John
Haunsperger stated that he has lived within the district for the past 24 years
on Bull Mountain (High Tor) and has recently moved to Cabernet Drive. John
Volpe stated that he has lived in the Highlands for two years and was born and
raised in Oregon, his background is in the field of civil engineering and has
worked for Ameron for 35 years which is a supplier for water and sewer
industries. Beverly Froude stated that she lives on Bull Mountain and was
appointed to this position during the transition of the merger with the City of
Tigard. Lou Ane Mortensen who resides on Fonner Street within the Walnut
Island. She stated that she has lived in the area for 22 years and was
appointed to this position and had recently ran for re-election. Norman Penner
stated that has resided on Bull Mountain for under two years where he
relocated from California where he retired as a Air Force Colonel. Mr. Penner
stated that his background has been in the mental health field with hospital
administration.
3. Visitor's Comments
Mr. Polans was present and had no comments to make to the Board.
4. Approval of Minutes
John Haunsperger made a motion to accept the minutes of the June 26
meeting as written. This motion was seconded by Commissioner Mortensen
and passed unanimously.
5a. Election of Officers
Mr. Haunsperger nominated Norman Penner for the position of Chairperson for
the coming year, which was seconded by Lou Ane Mortensen. With no further
discussion, this motion was voted upon and passed unanimously.
Mr. Haunsperger then nominated Beverly Froude to be the representative for
the Intergovernmental Water Board, which was seconded by Lou Ane
Mortensen and passed unanimously. Mr. Haunpserger also commented that
Ms. Froude has done an excellent job in that position.
Mr. Haunsperger then nominated Lou Ane Mortensen for the position of
Secretary/Treasurer which was seconded by Beverly Froude and voted upon
unanimously with Mortensen abstention. The Board discussed that this
position in the past has also been the budget committee chairperson.
5b. Meeting Schedule
Mr. Haunpserger has made a motion that this board begin meeting every other
month, the fourth Monday of the month at the same time. This motion was
seconded by Norman Penner. Commissioner Haunsperger amended the motion
to reflect this change beginning with August. Mr. Penner re-seconded that
amendment to the original motion. Mr. Haunpserger stated that his reasoning
for making this recommendation was that initially this Board was very busy
with the transition and since then some issues have stabilized that would allow
the Board the opportunity to meet every other month.
Commissioner Penner questioned whether there were any legal issues or
concerns with the change in the meeting schedule? Mr. Wegner stated that
there were no legal issues at hand and since Beverly Froude is active on the
Intergovernmental Water Board she can keep this Board informed of any new
developments. Mr. Wegner also stated that Mike Miller can also send out
newsletters or memos if the Board needs to be informed of issues. Mr.
Haunpserger also encouraged all members of this Board to attend other
meetings of the City of Tigard as well as the meetings of the Intergovermental
Water Board.
Tigard Water District Board Meeting - July 24, 1995 Page 2
Commissioner Froude questioned since the Board would meet again in August
and then not until October would there be some issues that the Board would
need to be involved in during the fall? Mr. Wegner stated that if there is a need
for a meeting on the off month, Mike Miller could call a special meeting during
that month. Commissioner Froude questioned whether there would be any
concern with the Regional Water Study that would need to be addressed? Mr.
Wegner stated that he felt that September would be a better month to begin
meeting every other month since the Regional Study probably will not be ready
by the August meeting. Mr. Volpe stated that there will be a conflict with the
December meeting since the fourth Monday will be the Christmas holiday. Mr.
Haunsperger stated that since this motion was still under discussion, he choose
to withdraw his initial motion, with no objection from Mr. Penner (seconded
motion).
Mr. Haunsperger moved that the Board meet bi-monthly beginning with the
fourth Monday in September and if any needs arise a special meeting will be
called by determination of the Chairperson,IWB representative or Water District
administration. This motion was seconded by Norman Penner. Mr.
Haunsperger stated that if a special meeting would be called, he would like to
ensure that the proper notice will be provided. Mr. Wegner stated that we
would keep this meeting room reserved for each fourth Monday in case a
special meeting will be called. The Board discussed that the proper notification
will be made with this meeting schedule change. A voice vote was taken and
it passed unanimously.
Mr. Haunsperger made a motion to nominate Mr. Penner to the alternate for the
Intergovernmental Water Board, which was seconded by Lou Ane Mortensen
and voted upon unanimously.
5. Intergovernmental Water Board Update - Beverly Froude
(Misnumbered agenda item number)
Commissioner Froude stated that the last meeting of the Intergovermental
Water Board had been cancelled.
6. Operation Manager's Report - Mike Miller
Mike Miller introduced Wendy Hungerford who will be attending the meetings,
beginning with the September meeting and transcribing the minutes. Mr. Miller
stated that Ms. Hungerford is the Human Resource Assistant for the City of
Tigard.
Tigard Water District Board Meeting - July 24, 1995 Page 3
Mr. Miller stated that the Lake Oswego negotiations are continuing to move
forward and the City Managers will be meeting in the next two weeks. The
well #2 (reservoir site at SW Gaarde St and 119) has been online since June
28 and is producing a little over .5 mgd. Well #1 should be online beginning
tomorrow (summit of Little Bull Mtn at 103/Canterbury). Well #3 (135 South
of Walnut Street) should be ready to go back online end of July or the first part
of August. Baylor Street intertie is currently online and have adjusted the flow
and is currently at 1.79 mgd. Initially the flow was at 800-900 gpm at 50 psi
and the pressure was adjusted down to 48-50 psi. Commissioner Haunsperger
questioned the size of the pump. Mr. Miller stated that this is gravity fed and
is regulated by a cla-val (pressure sustained in flow regulator).
Mr. Miller stated that the Beef Bend Road project of Washington County and
that our portion of the relocation efforts are complete and we are waiting for
the Contractor to raise the road before relocating the 12" water line. Mr. Miller
stated that the month of June water usage showed a marked increase with the
average daily demand being 6.65 mgd with a peak of 11.42 mgd. Mr. Miller
stated that he did not have the July consumption numbers yet.
Commissioner Haunpserger questioned the consumption use from Portland?
Mr. Miller stated that we did not purchase water all weekend from Portland
since Lake Oswego was able to sustain our main reservoirs. Commissioner
Haunsperger then asked Mr. Wegner if he had any additional comments for the
Board?
Mr. Wegner stated that he had received a bill from the Boundary Commission
for the quarterly dues or assessment in the amount of $792.00. He did pass
that along to Wayne Lowry for processing. Mr. Wegner stated that the Water
Division has lost one employee (Ed Wyant) and will be advertising for that
position in next weeks paper.
Commissioner Haunsperger questioned how the telemetry system is
functioning? Mr. Miller stated that all sites are online with the exception of the
Baylor site.
Commissioner Froude requested that if items come up on the Urban Reserve
area enlargement proposal for Bull Mountain that they be placed on the agenda.
Mr. Wegner stated that according to Jim Hendryx, City of Tigard's Community
Service Director, this will be a part of the 2040 Regional Plan which will be
adopted in phases and this will not be adopted until the first of the year. The
discussions will start in August or September. Mr. Wegner stated that he had
ordered maps (scaled down versions).
Tigard Water District Board Meeting - July 24, 1995 Page 4
Commissioner Mortensen questioned the property in Wilsonville? Mr. Wegner
stated that Tualatin Valley Water District had bid on that property which was
being reviewed.
7. Non Agenda Items
Commissioner Penner questioned a tour with Board members of all the various
facilities and sites. Mr. Wegner suggested that we also include the IWB Board
Members as well. Commissioner Froude suggested that we attempt to do this
while the weather is still good (before November). Mr. Wegner stated that this
could be done on a Saturday morning and could include the Lake Oswego plant,
well sites, major reservoirs, and the SCADA system.
8. Commissioner's Comments
Commissioner Mortensen congratulated all the Board members on their new
appointments. Commissioner Froude stated that the next meeting of the Tigard
Water District Board will be September 25, 1995 with the next IWB meeting
being held on August 16.
10. Adjournment
The meeting of the Tigard Water District was adjourned at 7:43 p.m.
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