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04/28/1997 - Packet FILE COPY TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, April 28, 1997 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Visitor Comments 4. Request for Facility Use - Bill Monahan 5. Urban Reserves-Discussion of request from Mr. Roshak 6_ IWB Update-Bev Froude 7_ Proposed 7 year Water Capital Improvement Program -Mike Miller 8. Operations Manager Report 9_ Commissioner Comments 10. Adjourment Executive.Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1) (d), (e), & (h)to discus labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. pw\twd104-28.agn TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING FEBRUARY 25, 1997 Members Present: Chairman Norman Penner, Beverly Froude, David Strauss, John Haunsperger, John Volpe Staff Present: Mike Miller, Diane Kuhn 1. Call to Order: The meeting of the Tigard Water District Board of Commissioners was called to order at 7:00 p.m. on February 25, 1997, by Chair Penner. 2. Roll Call/Introductions: All members were present at the meeting 3. Visitors Comments: No visitors were present at the meeting 4. Approval of the January 27, 1997 Meeting Minutes: Corrections were made to the minutes. Under Item 5 of the minutes, middle of the last paragraph. Commissioner Volpe stated "He does not care what the building is used for". He has no objection to the City of Tigard using the building as they see fit. But he cares who pays for the building. If the City of Tigard is going to use the building, then they should pay their share of making the building comply with the ADA, to the extent that they are using the building. Commissioner Volpe made a motion to approve the minutes as corrected, and John Haunsperger seconded the motion. The minutes were approved as corrected. 5. Discussion of Proposed Newsletter: Commmissioner Strauss stated that after spending several months of preparation on the newsletter he feels the letter is ready to be mailed to the customers. Commissioner Strauss made a motion that the Tigard Water District Board Members names be added to the bottom of the letter, and have the letter mailed out to the customers. Commissioner Froude seconded the motion. Motion was opened for discussion. Commissioner Froude stated that she feels the letter has very important information, it will also be available at the Senate Bill 122 meetings in April, as Tigard Water Districts contribution. Chair Penner stated the letter brings out many interesting points about the Tigard Water District Board of Commissioners. Motion was voted on and approved Tigard Water District Board Meeting-February 25, 1997 6. Operations Manager Report: Commissioner Haunsperger asked Mike if he had any new information about any of the water sources? Mike stated that he did not. Mike stated that Michael Denton, the customer in Barrington Heights with low pressure, the problem was related to a malfunction in the pressure regulator. It has been repaired, and he is satisfied. A gentleman from G. C. Systems, in Seattle came down and set it so that it opens and closes much faster. During the demand period, pressure increased, and came back down when the demand dropped off. On the Menlor property where we are going to build the 3.5 million gallon reservoir, one concern that the engineers have is that the rock is shallower, and closer to the surface than we thought originally, bringing,the cost up, but there is money to cover the cost. Jerry Cach who owns the property to the South, is in the process of negotiating with Washington County. Washington County is interested in purchasing a portion of the Cach property for Green space. Jerry Cash has been approached, and we are looking at purchasing some of the remnant property, and also at a half acre which is within the 520 to 550 ft. elevation, which would be ideal for another reservoir. The original capitol improvement plan called for two reservoirs being built on the Menlor property, one at 410 ft. which is currently in planning, and will be constructed, and another one at 470 ft. While Murray Smith was looking at transmission facilities for other sources. They also looked at that zone(470) and the fact that we already had a 550 ft. zone on the South side of the mountain. So the idea is to establish the 550 ft. zone on the North side, if property is available. The Cach property may be available, so we are looking at going ahead with that new zone. It will create a better efficiency of pumping, to transfer water from 410 ft up to 550 ft, and gravity feed down, instead of going from 410 ft to 470 ft 7. Commissioner comments: Commissioner Froude brought up the IWB meeting in March. She wanted to clarify before attending the meeting where the money will come from for the ADA consultant. Money will come from the water general fund to keep the Tigard Water Building in good repair and working order. Commissioner Haunsperger asked for discussion on the matter, Commissioner Haunsperger stated that if the city were using the property for other than water purposes, they should pay the bills, and improvements. Chair Penner stated that, if the Tigard Water Building were still under our jurisdiction, District, Tigard Water District would have to go along with the ADA to modify the building. Commissioner Froude stated that since we have not come up with an actual way to fund this yet, and this is just the beginning, the message to be taken back to the IWB is that there are no problems if it comes out of the water funds. Commissioner Haunsperger stated that the bottom line is, that we would have to comply with the ADA regardless. 8. Non Agenda Items: Tigard Water District Board Meeting-February 25, 1997 Commissioner Froude asked if we need to get a budget committee together? Commissioner Haunsperger stated that he is the Budget Committee Chair, and that he will call the people on last years Budget Committee. Commissioner Froude stated that he should call Lou Anne Mortensen first. Mike stated we can wait until April for the first budget meeting. 8. Adjournment: Commissioner Haunsperger made a motion to adjourn the meeting. It was seconded by Commissioner Froude. The meeting was adjourned at 7:24 P.m. The next meeting will be held on April 28, 1997, at 7:00 P.M., at the Tigard Water Building. Tigard Water District Board Meeting-February 25, 1997 MEMORANDUM • CITY OF TIGARD, OREGON TO: Tigard Water District Board of Commissioners FROM: Mike Miller, Operations ManagerWA DATE: April 25, 1997 SUBJECT: Tigard Water District Commissioner Elections With the completion of the recent election for Commissioner positions 1 and 2, I thought that it would be appropriate to review the term expiration dates. In December 1994, George Mardikes legal counsel to the Tigard Water District, sent a letter to the elections division of Washington County. In that letter, Mr. Mardikes outlined the term limits for each position. As stated, the terms for Commissioner positions 1 and 2 will expire on June 30, 1997. Commissioner positions 3, 4 and 5 all have terms that expire on June 30, 1999. The newly elected Commissioners, Gretchen Buehner and David Strauss, will be taking office on July 1, 1997 for positions 1 and 2 respectively. Both terms will expire on June 30, 2001. The enclosed page reflects the correct Commissioner positions as of July 1, 1997, when the positions are up for election and when the terms will expire. It should be noted that all positions are for four year terms. TIGARD WATER DISTRICT Board of Commissioners Position Name Up for Election Term Expires 1 Gretchen Buehner March 2001 June 30, 2001 2 David Strauss March 2001 June 30, 2001 3 Norman Penner March 1999 June 30, 1999 4 John Haunsperger March 1999 June 30, 1999 5 Beverly Froude March 1999 June 30, 1999 WATER CAPITAL IMPROVEMENT PROJECTS 1997/98 $3,800,000 Construction of 3.5 million gallon reservoir at Menlor site. Reservoir to have an overflow elevation of 410 feet. Total cost $3,800,000. $2,800,000 to be paid by current SDC fund, $700,000 from the reservoir reserve fund and $300,000 from the water fund. $116,000 Install 1,450 feet of 12-inch transmission main on SW North Dakota between 115th and 121st Avenue. This will complete a 12- inch loop to SW Scholls Ferry Road. $36,000 Install 1,500 feet of 4-inch water main on SW Scoffins Street. This is to replace an aging 4-inch cast iron water main that has had increased maintenance this past year. $8,500 Install 170 feet of 8-inch water main on SW 113th Avenue, south of SW Durham Road. This is a water main replacement due to a road failure. $3,960,500 1998/99 $672,000 Install 5,600 feet of 24-inch transmission main along SW Walnut Street from 121st & Fonner to SW 135th Avenue. $98,000 Install 1,350 feet of 12-inch distribution main on SW 150th Avenue from Bull Mountain Road to Hawks Ridge, phase 1 (Bull Mountain system). $20,000 Construction of Pressure Reducing Station on Bull Mountain (Bull Mountain system). $790,000 1999/00 $98,000 Install 1,350 feet of 12-inch distribution main on SW 150th Avenue from Bull Mountain Road to Hawks Ridge, phase 2 (Bull Mountain system). End of project. $680,000 Install 4,000 feet of 24-inch transmission main on SW Greenburg Road, from Hwy 217 to Bradley Corner. This would include a bore under Hwy 217 ($100,000) and a PRV station and new meter vault ($100,000). $425,000 Install 4,400 feet of 16-inch transmission main from SW 135th Avenue and Walnut to Scholls Ferry Road. $111,000 Reserve fund for a reservoir with an overflow elevation of 550 feet on the northern flank of Bull Mountain (Bull Mountain system). $1,314,000 2000/01 $1,300,000 Construction of 1 million gallon reservoir on the northern flank of Bull Mountain with an overflow elevation of 550 feet. Also included is a pumping station ($120,000) to transfer water from the 410 zone to the new reservoir. This is within the Bull Mountain system. $340,000 Install 2,800 feet of 24-inch transmission main on SW Beef Bend Road from SW 131st Avenue to SW King Arthur. This is to be completed during the County's project that will be funded by MSTIP 3. _ The County project consists of widening Beef Bend road from two lanes to three, retaining walls, sidewalks, storm drainage improvements and vertical and horizontal realignment. The County postponed this project during 1997 due to Measure 47. $1,640,000 • 2001/02 $315,000 Install 3,200 feet of 16-inch transmission main on SW Beef Bend Road from SW 146th Avenue to SW 150th Avenue north to future reservoir (410 zone). $570,000 Install 3,800 feet of 24-inch transmission main on SW Beef Bend Road from SW King Authur to Bull Mountain Road and 99W. This is the second of a three phase project to increase water transmission to the south side of Bull Mountain. $885,000 2002/03 $300,000 Install 1,900 feet of 24-inch transmission main from SW Bull Mountain Road to SW Gaarde Street. This completes the new 24- inch loop project from SW 131st Avenue on Beef Bend Road to SW Gaarde Street. $248,000 Install 3,300 feet of 12-inch water main on SW 121st Avenue from SW Walnut Street to SW North Dakota. This area was identified as needing additional reinforcement from medium sized transmission facilities. $252,000 Reserve fund for a reservoir with an overflow elevation of 410 or 550 feet, depending upon growth, on the southern flank of Bull Mountain. $800,000 2003/04 $270,000 Install 1,900 feet of 12-inch water main on 99W from SW Canterbury Lane to SW Beef Bend Road. This water main will reinforce transmission facilities to the south end of our service area. This cost includes a rock allowance. $120,000 Install 1,620 feet of 12-inch water main on SW Scholls Ferry Road from SW 135th Avenue to emergency access to apartment complex on SW Scholls Ferry. This will complete a circulation loop for this area. $410,000 Reserve fund for a reservoir with an overflow elevation of 410 or 550 feet, depending upon growth, on the southern flank of.R,ull Mountain. $800,000 PLEASE REGISTER DATE: a-7 8 -_9 _ = _ MEETING: Tigard Water District Board Meeting NAME - (Please Print) (Do you wish to speak?) Yes or No kathy\iwb\visitor