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11/25/1996 - Packet File Copy TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday November 25, 1996 7:00 p.m. 1. Call to Order 2. Roll Call and Introductions 3. Visitor Comments 4. Approve October 28, 1996 Meeting Minutes 5. Discussion of Draft Newsletter 6. Operations Manager Report 7. Non Agenda Items 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), &(h) to discuss labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the -news media are allowed,to attend this session, but must not disclose any information discussed during this session. pw\lwc1110-28.agn TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING OCTOBER 28, 1996 Members Present: Norman Penner, Beverly Froude, John Haunsperger, David Strauss. Not present was John Volpe Staff Present: Mike Miller, Diane Kuhn 1. Call to Order: The meeting of the Tigard Water District Board of Commissioners was called to order at 7:02 p.m. on October 28, 1996, by Chair Penner 2. Roll Call/Introductions: Four members were present, one member John Volpe was not present 3. Visitors Comments: No visitors were present at the meeting 4. Approval of the August 26, 1996 Meeting Minutes: Commissioner Haunsperger made a motion to approve the minutes, Commissioner Froude seconded the motion. Motion was passed unanimously. 5. March 1997 Elections: Mike Miller stated that he received the Washington County Election packet in the mail two weeks ago. There are two positions up for election. They are position numbers 1 & 2. At the present time John Volpe and David Strauss hold those positions. Commissioner Froude gave some background information on how the Tigard Water District elections are handled. She stated that she received a call from the election department asking how many we have running for office. Mike stated that if Commissioners Volpe and Strauss wish to run for office, they will need to fill out a candidacy form, and send $10.00 for the registration fee. Mike stated that he will send confirmation. Commissioner Froude stated that if you want to file, your registration needs to be sent in between November 30, 1996, and January 9, 1997. If you have 25 people sign a petition, you will be able to forfeit the $10.00 registration fee. Chair Penner asked if the vacancies get announced? Mike stated that the vacancies are run in the newspaper, and that anyone can check with the election board. Tigard Water District Board Meeting-October 28, 1996 6. Discussion of Draft Newsletter-John Volpe: At the last board meeting it was suggested that a newsletter should be drafted to send out to all the residents of Durham, King City, and the Unincorporated Areas, to inform these people of where their water source comes from, explaining how the TWD came about, explanation of some of the water bill charges, listing of the commissioners names, addresses, and phone numbers. The Commissioners feel that would make the letter more personal. This letter will be sent out to these residents in their water bill after the first of the year. Commissioner Volpe volunteered to draft the letter, and the commissioners were to bring back suggestions for the letter. Some of the suggestions were as follows: (a) Be specific, and make TWD part of Tigard Water Service Area. (b) Be more specific and list all areas in the TWD. (c) To let residents know that the board of commissioners oversee the residents of the unincorporated area. (d) People should know that the commissioners, are elected officers. At the end of their term of office, they may run again if they file for re-election with Washington County. (e) That the names, addresses, and phone numbers of the commissioners should be sent out in the letter, so people would be able to contact them. (f)People should be aware of how the TWD serves their neighbors. (g) That the Tigard Water Service Area has no water rights, and the impact that has on the cost of water. (h) That the Tigard Water Service Area does own wells, but that the rest of the water needs to be bought on a surplus basis. Changes will be made to the letter, and another draft letter will be sent out to the commissioners within the next week, 10 to 14 days. All the commissioner feel that we are off to a good start with this letter. 7. Operations Managers Report: Mike Miller stated that he has received flyers from two Special District Associations of Oregon, and information on the ballot measures. Mike has received from the Washington County Election Board a list of positions that will be up for election on March 11, 1997. They need to be filled out, and returned no later than November 13, 1997. Enclosed are two candidate filing packets. Mike also had with him a notification from the Portland Metropolitan Area Local Government Boundary Commission informing the TWD Board of a boundary change proposal to annex certain territories of the unincorporated area into the City of Tigard. Proposal No. 3659, would include 0.33 acres. There will be a public hearing on Thursday, November 14, 1996, at 7:00 PM, at the Multnomah County Courthouse, Room 602, 1021 SW 4th Ave. Mike stated that he will be sending a copy of the Senate Bill 122, the Urban Services Bill in the packet with a copy of the 2nd draft letter. Tigard Water District Board Meeting-October 28, 1996 Beverly Froude commented on SB 122. She stated that Washington County wants to be out of providing urban services by year 2000. Beverly stated that she is on the task force looking at all unincorporated areas in the urban growth area, and they are now working on the Tigard, Beaverton areas, with Scholls Ferry Road being the boundary. She stated that the people in the area will need to vote on it. It is the pre-cursor to annexation. Her proposal is that the information will be sent out to the commissioners, with a decision to be made by next spring for our area. Mike stated that the water demand is down, that our average demand is only 4.76 million galllons per day. Most of the water coming from Bull Run, and purchasing 2 million per day from Portland. Mike stated that a new 5 year contract was to be finalized at the end of September, but still no contract with Lake Oswego. Mike attended a water peaking meeting downtown, two weeks ago, and discussed summer usage. He got to see how we did on purchasing water. Our daily usage was 1, our hourly usage was 1.3 at its peak. He stated that Portland's water rates will start to come down and should start to stabilize. The discussion arouse on Damish State Hospital at Wilsonville, if it will be a water treatment plant, or a prison. Mike stated that Wilsonville doesn't have the water of its own to supply it. There will be a public hearing either the 2nd or 4th of November, with the decision being made by December 1996. Mike stated that there was a meeting on October 17, at Washington County on the 3.5 million gallon reservoir. Ed Wegner, Chris Uber from Murray, Smith & Associates, and the city attorney were the only ones present. Conditional use permit was approved. 8. Non-Agenda Items: It was mentioned again that a draft letter will be mailed to the commissioners before the next meeting, and comments are to be mailed back to Mike Miller. 9. Adjournment: Commissioner Haunsperger made a motion to adjourn the meeting, and it was seconded by Commissioner Froude. The meeting was adjourned at 8:50 P.M. The next meeting will be held November 25, 1996, at 7 PM, at the Water Building. • Tigard Water District Board Meeting-October 28, 1996 TIGARD WATER DISTRICT INCOME STATEMENT & BALANCE SHEET As of July 31, 1996 INCOME STATEMENT Accounts I FY BUDGET I I Prior Y-T-D ( Monthly I I V-T-D REVENUES 1%PY Water Sales Revenue 8,165.00 Interest Earned 1,800.00 181.38 181.38 Recovered Expenditures Total Revenues 9,965.00 181.38 181.38 EXPENDITURES Professional Services 3,560.00 Contractual Services 7,800.00 Special Department Expense 1,300.00 Office Supplies&Expenses Advertising&Elections 4,600.00 Dues& Subscriptions 900.00 100.00 100.00 Travel/Food&Lodging 650.00 Education& Training 400.00 Insurance 2,600.00 Contingency/Reserve 8,190.00 Total Expenditures 30,000.00 100.00 100.00 BALANCE SHEET ASSETS Cash& Investments 28,869.58 81.38 28,950.96 Net Fixed Assets Total Assets 28,869.58 81.38 28,950.96 LIABILITIES & FUND BALANCE Liabilities Accounts Payable Due Other Funds Total Liabilities Fund Balance Fund Balance 20,035.00 27,209.06 , . 27,209.06 Excess of Rev/(Exp.) (20,035.00) 1,660.52 81.38 1,741.90 Total Fund Balance 28,869.58 81.38 28,950.96 Total Liabilities and Fund Balance 28,869.58 81.38 28,950.96 g:\ExceETWD\Monthly\94-5isbs.xls TIGARD WATER DISTRICT INCOME STATEMENT & BALANCE SHEET As of August 31, 1996 INCOME STATEMENT Accounts I I FY BUDGET I I Prior V-T-D I I Monthly I I V-T-D I REVENUES 1%PY Water Sales Revenue 8,165.00 Interest Earned 1,800.00 181.38 101.06 282.44 Recovered Expenditures Total Revenues 9,965.00 181.38 101.06 282.44 EXPENDITURES Professional Services 3,560.00 Contractual Services 7,800.00 Special Department Expense 1,300.00 Office Supplies&Expenses Advertising&Elections 4,600.00 Dues& Subscriptions 900.00 100.00 910.00 1,010.00 Travel/Food&Lodging 650.00 Education&Training 400.00 Insurance 2,600.00 Contingency/Reserve 8,190.00 Total Expenditures 30,000.00 100.00 910.00 1,010.00 BALANCE SHEET ASSETS Cash&Investments 28,950.96 (808.94) 28,142.02 Net Fixed Assets Total Assets 28,950.96 (808.94) 28,142.02 LIABILITIES & FUND BALANCE Liabilities Accounts Payable Due Other Funds Total Liabilities Fund Balance Fund Balance 20,035.00 27,209.06 27,209.06 Excess of Revenues/(Expenditures) (20,035.00) 1,741.90 (808.94) 932.96 Total Fund Balance 28,950.96 (808.94) 28,142.02 Total Liabilities and Fund Balance 28,950.96 (808.94) 28,142.02 g:\Excel\TWD\Monthly\94-5isbs.xls S"dV_ i!L" J �� l r1,,LSC' •Jh,4-�CC 4 ( 1-- An open letter from-th.e._Tigard-WaterDistrict-Board of Coif Have you ever wondered where your water comes from, and how it Vs to your home? / ; This is valid question, particularly if you are new to the area. . f you live in the unincorporated area of the Tigard Water Service Area in Washington County, you are represented by the Tigard Water District. The Tigard Water District is made up of five elected commissioners who reside within the current District boundary. Your water is delivered to you by the City of Tigard. Prior to 1994, the Tigard Water District provided water service to the cities of Durham, King City, two thirds of Tigard and the unincorporated area. In 1994, the cities of Tigard, King City and Durham withdrew their territories from the Tigard Water District, leaving the Water District to ( 3� represent the residents of the unincorporated area. What was once the Tigard Water District is now the Tigard Water Service Area, which includes the cities of Tigard, King City, Durham and the unincorporated areas of Bull Mountain and the Walnut Island. The government of the Tigard Water Service Area is the Tigard City Council, which receives recommendations from the Intergovernmental Water Board (IWB). The IWB is a five member board made up from one elected representative from each of the three cities, one representative from the Tigard Water District and one member at large. The Tigard Water Service Area, in addition to its own four deep wells, purchases surplus water from the cities of Lake Oswego and Portland, and the Tualatin Valley J Water District. We can at any time purchase water from any or all of these entities. \---Y-7The city of Tigard operates three wells within the service area that supplies a small portion of the water demand on a yearly basis. There are several reservoirs located throughout the service area that store 21 million gallons of water. The reservoirs are able to supply the service area for three days if there is a disruption in supply. The Tigard Water Service Area does not have any water rights, therefore water has to be purchased on a surplus basis. This does have an impact on the cost of water. Water service, operations, maintenance and rates are the same throughout the Tigard Water Service Area. Residences at higher elevations, such as Bull Mountain, pay a () surcharge. The surcharge is added to the water bill due to the additional pumping to maintain service and water pressure to these residences. Residences in the city of Tigard pay a larger water bill, due to a combined water sewer bill. The1 =44ts€ rc a-ard`of Commissioners meet every other month on the fourth Monday at 7:00 PM. The Commissioners hope that this information is / informative and interesting. For more technical information regarding operations of the Tigard Water Service Area, please contact Mr. Mike Miller, Operations Manager City of Tigard, 639-4171 extension 395. Tigard Water District Board of Commissioners - Norman Penner, Chair John Haunsperger Beverly Froude David Strauss John Volpe Tigard Water District A Letter to our Neighbors in the Unincorporated Areas Winter 1996 Who is Responsible for Your Water? Have you ever wondered where your water comes from, who manages it, and how it gets to your home?These are valid questions, particularly if you are new to the area. If you live in the Unincorporated area of the Tigard Water Service Area in Washington County, Your water is delivered to you by the City of Tigard. Prior to 1994,the Tigard Water District provided water service to the cities of Durham, King City,two thirds of Tigard and the unincorporated area. In 1994, the cities of Tigard, King City and Durham withdrew their territories from the Tigard Water District,leaving it to represent the residents of the unincorporated area.What was once the Tigard Water District is now the Tigard Water Service Area,(T1NSA)which includes the cities of Tigard, King City, Durham and the Unincorporated areas of Bull Mountain and the Walnut Island. The Tigard Water Service Area is governed by the Intergovernmental Water Board (IWB). The IWB is a five member board composed of one elected representative from each of the three cities, plus one representative from the Tigard Water District and one member at large. The Tigard Water District is made up of five elected commissioners who reside within the current unincorporated areas. So, where does the water come from? The TVVSA, in addition to its own four deep wells, purchases surplus water from the cities of Lake Oswego (Clackamas River)and Portland(Bull Run),and the Tualatin Valley Water District(Bull Run).TWSA can at any time purchase water from any or all of these entities. The city of Tigard operates three wells within the service area that supplies a small portion of the water demand on a yearly basis. There are several reservoirs located throughout the service area that store 21 million gallons of water The reservoirs are able to supply the service area for three days if there is a disruption in supply. TWSA does not own any water rights. All its water has to be purchased on a surplus basis. This has an impact on the cost of water. The more water consumed, the more has to be purchased. Therefore, Conservation of water resources should be practiced by all of us in the T1NSA. Water service, operations, maintenance and rates are the same throughout T1NSA. Residences at higher elevations, such as Bull Mountain. pay a surcharge. The surcharge is added to the water bill due to the additional pumping to maintain service and water pressure to these residences. Residences in the city of Tigard pay a larger water bill, due to a combined water sewer bill. The Tigard Water District Board of Commissioners meets every other month on the fourth Monday at 7:00 PM at 8777 SW Bumham,Tigard,in the Water Department Building. Their meetings are open to the public and visitors are welcome. The Commissioners hope that this information is informative and interesting. For more technical information regarding operations of the Tigard Water Service Area, please contact Mr. Mike Miller, Operations Manager City of Tigard, 639-4171 extension 395. The Tigard Water District Board of Commissioners are: Norman Penner, Chair, John Haunsperger, Beverly Froude, David Strauss John Volpe