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10/28/1996 - Packet TIGARD WATER DISTRICT BOARD of COMMISSIONERS MEETING Serving the Unincorporated Area AGENDA Monday, October 28, 1996 7,00 p.m. 1. Call to Order 2. Roil Call and Introductions 3. Visitor Comments 4. Approve August 26, 1996 Meeting Minutes 5. March 1997 Elections 6. Discussion of Draft Newsletter-John Volpe 7. Operations Manager Report 8. Non Agenda Items 9. Adjournment Executive Session: The Tigard Water District Board may go into Executive Session under the provisions of ORS 192.660(1) (d), (e), & (h) to discuss..labor relations, real property transactions, and current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session, but must not disclose any information discussed during this session. pw\twd\10-28.agn TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING AUGUST 26, 1996 Members Present: Norm Penner, Beverly Froude, John Haunsperger, John Volpe, David Strauss Staff Present: Mike Miller, Diane Kuhn 1. Call to Order/Roll Call The meeting of the Tigard Water District Board of Commissioners was called to order at 7:00 PM on August 26, 1996 by Chair Penner. All members present. 2. Roll Call/Introductions David Strauss was introduced to The Tigard Water District Board of Commissioners, and welcomed by all. At 7:02 PM, Mr. Strauss took the oath of office, as the newest Tigard Water District Board of Commissioners, holding office for a two year term. 3. Visitors Comments No visitors were present at the meeting. 4. Approval of June 24, 1996 Meeting Minutes Commissioner Volpe moved to accept the minutes as corrected, and Commissioner Froude seconded the motion. Motion was passed unanimously. 5. Mentor Reservoir Update Mr. Miller gave an update on the Menlor Reservoir, stating that 800 letters had been sent out to surrounding residents to attend a open house on the project. 30-40 were in attendance. Murray Smith& Associates were in attendance to explain the technical details, and answer questions in regards to the construction of the reservoir. Mike shared a 1994 aerial photo of the Menlor site, and was able to assure the Board that the area would not be clear cut, and that area residents shouldn't be able to see the reservoir. It will be a covered reservoir, 35 feet deep. At the open house, some Round Tree Estates residents were concerned about being able to see the reservoir. One call was received in regards to, if we had another earthquake, would it cause the reservoir to rupture. Because it will be a pre-stressed and wrapped Dykman Tank, if there were an earth quake, it would only crack, not rupture. Construction of this type is being used in California, and the last three tanks built for the Tigard Water Service Area were of this design. Commissioner Froude stated that questions being asked by residents, were about open space. How would the area be used, if for parks? Commissioner Froude stated that the interesting fact Tigard Water District Board Meeting-August 26, 1996 that came out of the meeting is the lack of knowledge that the public has on the public items, and that the Realtors are not getting the information. Commissioner Volpe asked about the elevation of the new reservoir. Mike stated 410 feet. The reservoirs at the summit of Bull Mt. are at 713 feet. Eventually we would like to build another reservoir at evelvation 550 feet with a pump station, and be able to pump to the other reservoir and gravity feed back down. Commissioner Froude asked Mike to show where the road is going to come in. Mike stated that we have a 10 foot strip of land coming in off Sunrise Lane, county road, which is undeveloped. We also own a strip of land, track G, wide enough for a road from the Bull Mt. Meadows subdivision. We can also get in off of Menlor Dr., a narrow driveway that cannot support construction equipment. The best alternate will be 153RD using roads built by the developers, and it will be a straight shot to come with a 16 inch water line from Scholls Ferry Road. Construction will start Spring of 1997, and be completed Spring 1998. We will be going out for bid in February or March. Chair Penner stated that one of the issues brought up by the public is, why can't part of that property be used for parks? He stated that Tigard Water District is not in business of building and maintaining parks. Chair Penner asked for comments for Commissioner Froude to bring tothe next IWB meeting. Penner stated that the plan is pretty well worked out, and it is in our best interest to support them. Commissioner Volpe made a motion to pass a resolution that TWD approve and support the plans the City of Tigard submitted to the county. Motion was approved. Mike stated that the person he spoke to was concerned about the wildlife habitat. A fence would be possible, with several gates so that people can go in and out. 6. Regional Water Plan Update Mike stated that there would be a meeting August 28, 1996 on the original Regional Water Plan. Ed Wegner will be representing the City of Tigard Water service area. They will be voting on the final revised plan. Action is to be taken on the original plan, which is a year overdue. The regional plan, is the supply plan for the Metro area until 2050. Mike stated that it is on a regional scale, so you are looking at whether to increase the Bull Run system; the Barney Project, which is under way and will be completed, is part of the plan; source options on the Willamette River, Columbia River, additional supply from the Clackamas River; and transmission issues on getting water from the east side to the west side. The question is now, how do we go forward with the plan, or keep on track? They came up with an IGA, to specify and keep the regional participant meeting going on about ways to follow the plan. Chair Penner asked if this would have an impact on Tigard. Mike stated no, that it is more up to the cities to decide which ones to develop. As long as their decision is within the regional frame work, there shouldn't be any opposition. It's ideas of how to bring the water in, and to make everyone aware of regional transmission issues. Tigard Water District Board Meeting-August 26, 1996 7. Water District Newsletter Chair Penner brought up the issue of putting out a newsletter, or information to the residents of the unincorporated area on the water issue. He feels that new residents do not know where the water comes from, how it is managed, and what organizations are involved. He feels we should explore ways that we could be helpful and informative. It was opened for discussion. Commissioner Strauss asked if there was any difference in the water service, depending if residents are in, or out of the City of Tigard? It is the same, except for people that are now on sewer, have a different billing process. Commissioner Strauss asked if there was a story to tell? Commissioner Volpe commented on how the Tigard Water District is made up of the different areas, and run by the City of Tigard. He also stated that if the information is to go out only to the unincorporated area, you might want to tell who is serving on the commission, and status of their term. It may be worth it to put it in the water bill one time, to let customers know what is going on. Also, include the telephone number for the City of Tigard, if they should have any questions. Commissioner Froude stated that there needs to be a map included, showing the outline of the unincorporated area. Also Commissioner Haunsperger suggested we mention the change in water rates over the years. Commissioner Volpe volunteered to have a base letter written by the October meeting, the others will have a list of ideas that they feel should be included in the letter. The goal will be to have the letter ready, and sent with the water bill in 1997. 8. Operation Manager's Report Mike Miller stated that there was a notice sent in the water bill regarding a Landscape Seminar October 5, at the Red Lion Hotel in Portland. There was a System Development Charge open house held August 5. Mike stated that he had sent out 80 letters, and only two people showed up for the meeting. Pac Trust and the Home Builders Association. Commission Froude asked what their consensus was? Mike stated that there were no problems. The increase proposed on the SDC in the main zone is still the second lowest in the area, Bull Mt. is about mid-range. There will be a hearing September 10, at 7:30 P.M. at the Council Chambers. Water rates are a separate issue from the SDC. Mike stated that our daily average demand in July was 9.6 million system wide, with the peak being 12.65. The average daily demand for August was 9.9. There were six days in a row, during the month of July that were over 11.5. Comparable to last year. Purchasing Bull Run water, at 2 million gallons per day, has been helpful. We average about 2 million a day during the week, and week-ends about 4.1. We have two wells on line. The third line is off, due to electrical problems, but will be back on line shortly. Commissioner Haunsperger asked how the scada system is working over-all? Mike,stated it is working fairly well. The back-up system is working well. , 9. Non Agenda Items: Tigard Water District Board Meeting-August 26, 1996 Mike stated that there was a large turn out for Randys retirement party. Commissioner Froude asked the board if they thought something should be done for Randy for his retirement? Commissioner Haunsperger made a motion that a dozen golf balls should he sent to Randy, and taken out of the budget. He will also do the purchasing. At this point, Commissioner Haunsperger explained who Randy Volk was for Commissioner Strauss. It was seconded by Commissioner Froude. The motion was passed, and seconded. 10. Commissioner's Comments: Commissioner Froude announced Randy Volk's retirement, and that Peggy Manning who served on the Intergovernmental Water Board passed away, due to cancer. It was announced that the next board meeting will be held on October 28, 1996. Commissioner Haunsperger asked Mike what's happening regarding Lake Oswego raising the rate effective September? Mike stated that we have the new agreement, and Bill Monahan, Ed Wegner, Chris Uber, from Murray, Smith& Associates, and the City Attorney are reviewing the contract. We are wanting to get away from some of the reporting issues. We would like the report to be more like Portland, and only have to do one report, to satisfy both Portland and Lake Oswego. Commissioner Haunsperger asked what information they are asking for? Mike stated they want to know how much water we are buying from each source. Portland requests what we purchase from other outside users, and what we produce on our own. Lake Oswego wants it broken down by all sources. Commissioner Haunsperger stated that they want to know what the system demand is going to be on them, should we loose a source. It's public record what we pay to Tualatin Valley, or Portland. Lake Oswego is looking for an incentive to up the price of water. Commissioner Strauss asked if it is their right to know. Mike stated that it is. They don't need to know where the water is coming from, only where we are picking up the remainder that is not purchased from them. They have direct access through our Scada system, so they know what we are doing. Tualatin Valley monitors the meter at Baylor Street. Portland monitors the connection with us, so, they know what the flows are. Commissioner Haunsperger asked Mike what the maximum of the capacity is from Portland? Mike stated that it is rated at 8 mgd, and we have been able to get 7.9 this summer. Commissioner Haunsperger asked Mike what the progress is on developing the Willamette? Mike stated that there was an article in the Oregonian, two weeks ago, South Fork Water Board putting in the new intake on the Clackamas, and will double the capacity. It will from 20 million gallons per day to 40 mgd. Commissioner Haunsperger asked if the South Fork tapping the Clackamas, will effect Lake Oswego's intake? Mike stated no. Commissioner Haunsperger asked where the site will be for the Willamette River Treatment Plant? The property they are talking about is the Damish Property. The City Tigard Water District Board Meeting-August 26, 1996 of Wilsonville doesn't want that property to become a treatment plant. They want it as a green open space. The studies point to that property, because it is already government owned, and provides better access as far as transmission facilities. It is a big enough site, without taking up high dollar industrial land. Wilsonville wants the treatment plant sited on industrial site. 11. Adjournment: Commissioner Volpe made a motion for the meeting to be adjourned, it was seconded by Commissioner Haunsperger. Meeting adjourned at 8:90 p.m. Tigard Water District Board Meeting-August 26, 1996 Have you ever wondered where your water comes from, and how it gets to your home? This is a valid question, particularly if you are new to the area. If you live in an unincorporated area of Washington County, represented by the Tigard Water District, then this message is for you. Your water is delivered to you by the City of Tigard. Prior to 1994, the Tigard Water District provided water service to the cities of Durham, King City, 2/3 of Tigard and the Unincorporated area. In 1994, the cities of Tigard, Durham, and King City withdrew their territories from the water district, leaving the Tigard Water District to represent the residents of the Unincorporated area. What was once the Tigard Water District, prior to 1994, is now the Tigard Water Service Area. The government of the Tigard Water Service Area is the Tigard City Council which receives recommendations from the Intergovernmental Water Board. The IWB has representatives from each of the three cities and one representative from the Tigard Water District. The unincorporated area is represented by a Water District, made up of five elected commissioners. The Tigard Water Service Area has several sources of water. It has interconnections with the City of Lake Oswego, City of Portland, and The Tualatin Valley Water District. We can at any time purchase water from any, or all of these entities. The City of Tigard also has three wells which supply a portion of the water on a yearly basis. There are several reservoirs located throughout the service area, that store our water. These reservoirs are able to supply the service area with water for a short period of time. The water rates are the same throughout the Tigard Water Service Area. People living on Bull Mountain pay a surcharge. The surcharge is added to the water bill for residents at a higher elevation, due to the additional pumping to maintain service and water pressure to these homes. The Commissioners of the Tigard Water District Water Board hope this information will be both informative and interesting. TIGARD WATER DISTRICT BOARD OF COMMISSIONERS '4 •" 44