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01/22/1996 - Packet FILE COPY TIGARD WATER DISTRICT BOARD OF COMMISSIONERS Serving Unincorporated Area REGULAR MEETING AGENDA Monday, January 22, 1996 7:00 p.m. 1. Call to Order/Roll Call 2. Visitors Comments `. 3. Approval of November 27, 1995 Meeting Minutes 4. Executive Session - Bill Monahan, City Administrator 5. Board Member Resignation 6. Metro Policy Advisory Committee a. Affirmation of alternate (Rob Mitchell, Carol Gearin) 7. Facility Use 8. Intergovernmental Water Board Update - Beverly Froude 9. Operation Manager's Report - Mike Miller 10. Non Agenda Items a. Water service at 1.6880 SW Bull Mountain Rd b. Meeting attendance - Board Members 11. Commissioner's Comments 12. Set Next Meeting Agenda 13. Adjournment Reminder: TWD Meeting 03-25-96 @ 7:00 IWB Meeting 02-14-96 @ 5:30 Executive Session: The Tigard Water District may go into Executive Session under the provisions of ORS 192.660 (1) (d), (e), & (h) to discuss labor relations, real property transactions, current and pending litigation issues. All discussions within this session are confidential; therefore nothing from this meeting may be disclosed by those present. Representatives of the news media are allowed to attend this session but must not disclose any information discussed during this session. kamysnwa\1-22.agn TIGARD WATER DISTRICT BOARD OF COMMISSIONERS MEETING NOVEMBER 27, 1995 MEMBERS PRESENT: Beverly Froude, Lou Ane Mortensen, John Volpe STAFF PRESENT: Mike Miller, Wendy Hungerford 1. Call to Order The meeting of the Tigard Water District was called to order at 7:10pm on November 27, 1995 by Commissioner Froude. Members absent include John Haunsperger, Norman Penner. 2. Visitor's Comments No visitors were present at this meeting. 3. Approval of Minutes Beverly Froude made a motion to accept the minutes of the October 23, 1995 meeting as written. This motion was seconded by Commissioner Volpe and passed unanimously. 4. No Agenda Item Noted 5. Intergovernmental Water Board Update - Beverly Froude Commissioner Froude commented that the Regional Study would be a topic for the City Council's next meeting in December., as well as the facility use. 6. Operation Manager's Report - Mike Miller Mike Miller went over handouts of income balance sheets for Tigard Water District. See attached sheets on November 27 regular meeting agenda. 7. Non Agenda Items No non agenda items noted. Tigard Water District Board Meeting - November 27, 1995. 8. Commissioner's Comments Commissioner Froude briefly talked about the facility use that IWB was undertaking and would like to make this a topic for discussion at the next meeting. 9. Set Next Meeting Agenda Commissioner Froude asked board members if they could all meet again on January 22, 1996. All accepted the January 22, 1996 date as the next Tigard Water District Board meeting. Commissioner Froude asked that Lou Anne Mortenson's resignation be a agenda topic for next meeting. She also asked for the facility use to be noted on the next agenda as well. 10. Adjournment The meeting of the Tigard Water District was adjourned at 7:50 pm. wendy\h:kIocs11127mtg.min Tigard Water District Board Meeting - November 27, 1995 NOVEMBER 1995 WATER MONTHLY REPORT Revenues/Expenditures: Month of November Year to Date Prior Yr. to Date % of Budget Revenues: Water Sales $348,558.80 $1,683,418.42 $2,142,289.50 Meter Sales 22,760.00 168,897.41 145,395.00 Developer Fees 7,919.31 17,890.11 95,017.19 Other Income 21,023.58 115,867.06 49,088.54 *Total Revenue $400,261.69 $1,986,073.00 $2,431,790.23 49% Expenditures: Personal Services $75,358.54 $301,379.64 $308,883.00 Material Services 104,403.49 757,294.54 760,862.29 Capital Outlay 13,412.49 162,105.69 102,848.32 Cap. Proj. Res Fund 00.00 00.00 00.00 Total Expends. $193,174.52 $1,220,779.87 $1,172,593.61 31% SDC Fund: $32,069.51 $229,332.02 $182,571.00 61% SDC Fund Balance: $1,884,001.61 Meter Installations: 5/8" x 3/4" 1" 1 1/2" 2" 3" Total Durham 0 0 0 0 0 0 King City 0 0 0 0 0 0 Unincorporated Area 10 2 0 0 0 7 City of Tigard 21 4 1 1 0 27 Total for November 34 Water Consumption and Loss: Total 100 cubic feet of water purchased or produced 168,554 ccf Plus amount of water from storage during November and consumption not billed in October 48,560 ccf Total 100 cubic feet of water billed <168,638 ccf> Water loss from flushifig new lines in subdivisions 0 ccf Net amount of water in storage < 16,358 ccf> Amount of water consumed but not vet billed < 19.680 ccf> -total Water loss 12,438 ccf 7`%, . MEMORANDUM CITY OF TIGARD, OREGON TO: Ed Wegner FROM: John Acker DATE: December 5, 1995 SUBJECT: Space used for water purposes I have been asked to review use of space in the water buildings. Use of water facilities for water purposes vs . non-water purposes has been identified. In order to make this comparison it is necessary to also determine use of non-water facilities for water purposes. The first step in gathering this information was to establish the area of the water buildings that are now in use. I then determined water use of all facilities and converted it into area. For example, if the human resources department occupies 1, 000 square feet and spends 10% of their time doing water related work, 100 square feet is attributed to water use. The established budget matrix was used to determine percentage of work attributable to water. The following tables show the amount of occupied space in the water buildings and how much of that space is used for water purposes . There is also a table that shows the amount of space used for water purposes in other City buildings . As the tables show, there is slightly more use of water building office space than the overall space needed for water purposes; 3015 sq. ft. available verses 2419 sq. ft. used. In the water field operation building there is also more area in use than that used for water; 9496 sq. ft . available verses 7026 sq. ft. used. This gives a good indication of the overall use of space for water purposes. It should be remembered, though, that one benefit of merging City and water operations is that duplications were eliminated such as administration and human resources. This has reduced the amount of overall space needed specifically to operate the water system. This is the third in a series of memorandums regarding use of water facilities . The first, dated October 11, dealt with community use and use of Canterbury. The second, dated November 8, identified users who reserved space in the water building. A fourth memorandum summarizing all information will be available to facilitate any discussion at the January meeting. Water Office Building Space in use: 3015 sq. ft. This represents the useable working area that is presently occupied. The total excludes vacant space, common areas such as the entry lobby, restrooms and kitchen (conference room and auditorium use information has been previously furnished) . How the space is used: FUNCTION AREA % WATER WATER AREA Water Backflow 192 100% 192 sq. ft . Water mapping/drafting 568 100% 568 SCADA 105 100% 105 Water Customer Service 1095 85% 931 Accounting 831 18% 150 Finance 224 10% 22 TOTAL 3015 1968 sq. ft . Other City Office Use FUNCTION AREA % WATER WATER AREA Maintenance Services • Administration 377 20% 75 sq. ft. • Operations 126 75% 95 • Utility 142 50% 71 • Property (building 486 10% 49 maintenance) Risk Management 164 16% 26 Computer Services 205 10% 21 Human Resources 454 8 . 5% 39 City Administration 452 6% 27 Engineering 800 5% 40 Office Services 400 2% 8 TOTAL 451 sq. ft . Water Field Operations Building Space in use: 9496 FUNCTION AREA o WATER WATER AREA Water Field Operations 6896 100% 6896 sq. ft. Fleet Services 2600 5% 130 TOTAL 9496 7026 sq. ft . VISITORS PLEASE REGISTER Date: /` 22- 9 6 Meeting: 7wb 717 EET/A)ls Name (please print) Do you wish to speak? (yes or no) 1. 2. JJ 0514P6- 3 /lS/ -D(53 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. January 23, 1996 Ms. Stacy Warren CITY OF TIGARD Land Development Consultants, Inc. OREGON 233 SE Washington Street Hillsboro, Oregon 97123 RE: Water Service at 16880 SW Bull Mountain Road Dear Ms. Warren: This letter is to confirm that, even though the property at 16880 SW Bull Mountain Road is both outside the Urban Growth Boundary and the Tigard Water District boundary, the City of Tigard will continue to provide water service to the existing residence. In January 1994, the cities of Tigard, King City, and Durham withdrew their territories from the Tigard Water District. Through Intergovernmental Agreements (IGA's) the City of Tigard has the responsibility for the operations, management and supply of water to `"'�' the Tigard Water Service Area. The Tigard Water Service Area has the same boundaries as the original Tigard Water District as well as the same rules, rates, and regulations. We understand that your clients are not requesting any additional water service connections at this time. However, we would like to advise you that a resolution was passed by the Tigard Water District in 1992 that prohibits extra-territorial water service connections and that the City of Tigard is enforcing this policy. Therefore, no water service will be provided by the City of Tigard to the newly created parcel. Should you have any additional questions, please contact me. Sincerely, I Michael Miller Operations Manager 13125 SW Hall Blvd., Tigard, OR 97223 (503) 639-4171 TDD (503) 684-2772 Tigard Water District Resolution No. 95-_ A RESOLUTION OF THE TIGARD WATER DISTRICT APPROVING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310 . 060 (2) FOR FISCAL YEAR 1995/96 . Whereas, the budget for the Tigard Water District for the year beginning July 1, 1995 was duly approved and recommended to the District board by the regularly constituted budget committee at its meeting on May 22, 1995, after proceedings in accordance with Chapter 294, Oregon Revised Statutes; and Whereas a summary of the budget document as required by Chapter 294 . 416 was duly published in the Tigard Times in accordance with Chapter 294 . 421; and Whereas a hearing by the Tigard Water District board on the budget document, as approved by the budget committee, was duly called and held on June 26, 1995, whereat all interested persons were afforded an opportunity to appear and be heard with respect to the budget . NOW, THEREFORE, BE IT RESOLVED by the Tigard Water District Board that : Section 1 : The Board adopts the budget for 1995/96 in the total sum of $65, 785 . Section 2 : The amount for the fiscal year beginning July 1, 1995 and for the purposes shown below are hereby appropriated as follows : General Fund Materials And Services 24,850 Contingency 8,350 Total 33,200 Debt Service 32,585 Total Budget 65,785 Section 3 : The Tigard Water District Board hereby levies the taxes provided for in the budget in the amount of $34, 210 and that these taxes are hereby levied upon all taxable property within the district as of July 1, 1995 . The following allocation and categorization subject to the limits of section lib, Article XI of the Oregon i Constitution constitute the above aggregate levy: Subject to General Excluded from Government Limitation the Limitation Debt Service 0 34, 210 THIS BUDGET IS HEREBY ADOPTED and appropriated by the Board of Commissioners, Tigard Water District, on June 26, 1995 . TIGARD WATER DISTRICT Beverly Froude, Board Chair Date ATTEST: Lou Ane Mortensen Budget Officer Tigard Water District Resolution No . 95-_ Page 2 05/23/95 Tigard Water District Approved Budget General Fund 1995/96 Resources Adopted Proposed Approved Revenues 1994/95 1995/96 1995/96 One percent water sales 5,730 7,700 7,700 Interest Earnings 500 1 ,500 1 ,500 Total Revenues 6,230 9,200 9,200 Beginning Balance 30,075 24,000 24,000 Total Resources 36,305 33,200 33,200 Expenditures Personnel 0 0 0 Materials and Services Attorney 6,300 6,300 2,300 Financial Review 3,000 0 0 Boundary Commission dues 3,230 3,400 3,400 Election Costs 2,500 0 0 Public Relations 0 0 4,000 Meeting Notice 590 600 600 Board per diem 3,000 3,000 0 Special Districts Assoc conference 400 400 400 Travel/Food & Lodging 650 650 650 Special District Assoc Dues 100 100 100 Insurance 2,300 2,400 2,600 Engineering Services 2,500 2,500 2,500 Meeting/Staff Support 5,823 7,710 7,800 Misc 500 500 500 Total Materials and Services 30,893 27,560 24,850 Capital Outlay 0 0 0 Total Expenditures 30,893 27,560 24,850 Contingency 3,000 3,000 8,350 Total Appropriations 33,893 30,560 33,200 Projected Ending Fund Balance 2,412 2,640 0 06/01/95 Tigard Water District Approved Budget Debt Service Fund 1995/96 Adopted Proposed Approved Resources 1994/95 1995/96 1995/96 Property Tax Collections 27,895 32,585 32,585 Interest Earnings 280 0 0 Total Resources 28,175 32,585 32,585 Expenditures Interest 2,303 1 ,629 1 ,629 Principal 25,592 30,956 30,956 Total Expenditures 27,895 32,585 32,585 Projected Ending Balance 280 0 0 Property Tax Summary Debt Service Requirement 27,895 32,158 32,158 Collection Rate 94% 94% 94% Levy Required to produce requirements 29,675 34,210 34,210 Projected Assessed Value 403,753,000 535,566,065 535,566,065 Projected Tax Rate per $1 ,000 AN 0.073 0.064 0.064 Impact on Home valued @ $100,000 7.35 6.39 6.39 05/23/95 Tigard Water District Approved Budget Expenditure Details Attorney Estimated 13 hours for the year at $175 per hour. Election Costs Election happened in March 1995 Meeting Notice Publication of board meetings, election, Budget committee, and budget hearing notices. Public Relations Funds for fliers and information for unincorporated area. Staff Support Accounting 2 hours per month 24.21 581 Meeting 10 hours per month 24.21 2,905 Ed Wegner 2 hours per month 41 .56 997 Randy Volk 2 hours per month 35.93 862 Mike Miller 2 hours per month 32.76 786 Budget Total 14 hours 41 .56 581 Misc Staff Time 1 ,088 7,800 Debt Service Debt Service Required 152,912 Levy Required (94% collection rE 162,672 District Share of Levy 34,210 Board per diem Deleted by budget committee SDA Conference 2 members attend at $200 each Travel etc. 2 members at Seaside conference room and board for 3 nights. Contingency Amount set aside for unanticipated expenditures Development Coisslon will June 26. /e 9; FORM NOTICE OF BUDGET HEARING tna 1a.w..911a.r1 10.a1 113-1 ❑ Repwt&oa9a+ artinazzl, Tualatin The pwpoae olive e191p b m discuss the budget for - M NMol a....e Ameeting ofthe Tigard Water District Board w9 behew on June 26 __ 19 95 ,99sua4„uewby0. Tualatin Development Commission luctootComitte* Da.m. p°`"1grawd Paid Ites`ua O'd`e °1 71.00mp.ns.et 8777 SW Burnham St., Tigard OR The abed bebw.A copy a budget dget ttuy a updated«,Maenad wCf ty of Tualatin offices a..,..e pullwae M etb meeting b to dxuss the budget for Tualatin ^elYnen the haatM8: AN S:OOFN- Me fatal year beginning July 1,1995 as approved by th.. Tigard Water District Budget Commanee _ and TNI eednw that the budget warm cae>;w, nag illi b Ltconobtent Oris consistent e181 the beefs d accounting used during 1M preceding year. A summary of the budget Is presented below.A copy of are budget may be Inopected or o6bined et Tigard Water District Sect on am budget,re*splashed below. '* g� o,,,,,,,v,dae,e1Y1a1� ,��,a,.w - 8777 SW Rurnha)g St.. Tigard. OR between are hours of 8 am any 5 Om,This certifiesllat the budget ualatin ( 6/9/95 ` Lou Ogden i1.... (503) 692-2000 10.,e,re.. ---- ---- - - - - - - -- was prepared on a basis of accounting that is®consistent Coot consistent with the basis M accounting used during ate preceding year. FINANCIAL SUMMARY Major changes,a any.and their effect on the budget.are explained below. cm..r nit ca, oew.e.d Qom..a.ar • ..Ode w,r TOTAL OF ALL FUNDS Adopted 1 ' " 'ad 994-95 Neal Yew' t Washington I Tigard Pune 1, 19951 Beverly Froude 1x639-4171 '.social Santee. xaledrwS«wette 4t4.3°8 416.053 FINANCIAL SUMMARY peel pus... 906.000 741.7So Adopted Budget Approved Budget *et l s ... .. 2.1 3.5J 1 1.993 X • TOTAL OF ALL FUNDS 338 1 This Year-1994-95 Next Year-t995-96 meters 300.000 400,000 • > 1 roralP<raortalServices .. .. .. . ..... -0- - a.mg«..e.e 3.220,418 3.128.067 2 Torre Materiel endS.nte..... $30,893 $24,850 a Other Em.o .and Reqnoeoe 88000 84.000 3 Total Caplet Outlay ... -0- -0- npp,oprwted«Ending Fu.d Balrtca 993.425 989.989 .. .. .. Ie arements-adder.1aeovg,I . --. 8075.7$2 8.357.197 Ant.cipatee 4 Taal Debt Service 27,895 32.585 5 Taw Transfers -0- -0- ..ow..Except Property Taxers ..... ,., 6025`07 6.263 X172 Requirements a Taal con a genoes 3.00 0 8,350 moody Taws Required to Balling Budget. . 1 2,050.706 2094 025 T Total All Other Excendeures and Hequlrements I -0- -0- st l9saxee-AddInestee&11 8.075.782 I 8.3570197 s TaalunapproprMt<e«Ener Fund Balance I 2.692 -O- m/arty Twee Req rpt a Balance e rile fame t q 2.050*706 1,094.025 9 Total Recruit-entente-add tinea 1,Ma..h a _ I 64.480 65.78S stewed Progeny Twee Not to be Nac.1r.A tD Taal Resources Except P. Taxes 3 3 627 Anbcipeted mann 36.585 was Allowed.Other IA.poaartod Amounts, Resources 11 Total Property Tessa Requited to Baboon Budget 27.895 32.158 Kelsey-add aceta end 14 - I I 12 Tolfesourcee-aid linestTand 11 64.480 65.785 Wen the Tax 9... .. .. ... I 13 Total Property Taxes Required to Balance Budget one en 27_89 5 12.158 .r Levy Outside the Tax Bees.. .. ,. . ... I Anhopeted 14 Plus Estimated Property Tues Nor to be Recerred rq C«xaewq taboo, -, ,,. Tax levy A.Loss Due to Constitutional Limes -0- -n- v.ywwa 8 ascounis Allowed.Other Uncuaeaed A,nwnu 1-7.80__ 2.012 wto ait«.d,t9(.a,,.uatsx 15 Total Tax Len-add anes13 and to 29-671 34-210 OTAMMOIT Of aWE/TtENeIO - -_ -- 16 Levy Wallin the Tex Base _ -0- -n- twang Debt/wera.lsed.Not Incurred Tax Levies 17 One-yea Levy Outside the Tex Base - - -n- -n- ElAas,.wnauw ❑None 0A.s..,eeaued By Type It Tonal and Coolonrang Loves .. -n- -n- PUBLISH ID-OW ONLY IF COMPLETED 19 Levy for Payment o1 Bonded Debt 29.675 34.210 M TntalelwastsIhmL�)9female Arte151 529-675 34,210 Debt Outstanding Debt Authorized,Not Incurred STATEMENT OF INDEBTEDNESS Ms 1.1995-9a Aoormn.d&slop Yew Me 1-1596-90 Maned Bubo..Yew Debt Oulslandrq1 Debi 009.0.Ned,Not Incurred ,042,603 0 Nor e ®As Sunxmersed 0 Note ❑As S.oreoee:ed •5871147 PUBLISH BELOW ONLY IF COMPLETED .57661 Long-Term Debt Debt Outstanding Debt Authorized,Not Incurred -ow in andcaraeon of rewire f-Shod-Tam Borrn.r,p')ae eamwtred babe: July 1 1995-96 Approved Budget Year Jul.1.1995-96 A0«oved&.deet Yew 1 Estimated Maim Estimated I Estimated Bona, . . C _ln,o S 6 to be Borrowed Interest Rate Stereos Coat Interest Beenrg Wanenta I Other I Total tndebtedn••- _ S 30.956 FUNDS NOT REQUIRING Th,s budget includes the nlerngn 10 borrow n antcpabon o1 rover.,,("Short-Termaonowerysr )es me„erbed below: A PROPERTY TAX TO BE LEVIEDI Estimated Amount Estimated Estimated FUND LIABLE to be Borrowed _ Interest Rate Interest Cost die page.Toter Anticpated Requirements must equal Tidal R.aoulcee. ❑nIK aeon I I 'wal DistricActual Data Adopted&Aget IApproved FUNDS NOT REQUIRING Last Year 1993-94 This Year 1994- 5 Next Yev 1995- 6 FORM A PROPERTY TAX TO BE LEVIED LB-2 321.193 338,050 I 346.319 ❑Republicationi,i§5 4.000 I 4-44Q.--_-- Publish ONLY completed portion of ms page.Total Anticipated Requirements must equal Total Resources. . _ .. .. .. Name of Actual Data Adopted Budget Approved Budget ., , .. Fund General Fund Last Year This Year 1994-95 Next Year 1995-96 ... . . ... 31,4p6 91 677 Regolre,y,e,,te 'T 1 Told Personal Services... . .... . .. ... -07 -0- =1ay Balanic*,. 2.Taal Materials and Services. . . .. S 3 0,893 S 2 4.850 422438 314,,046 443,996 3.Total Capital Outlay _.. I -D- -0- Taxa I 4112,1176 l '•, 4 Total Debt Service,.. , ., , .... . I -0- -0- wal Distric Actu5 Toler Transfers .. .. .... .. -n- 3 0- -0- 41 p _ - -_g�-dq- --- udqat Law Year 1883-84 Yet 1994�5 Approved95-96 6.Total Contingencies ... . .. ... .. 3.0nD 8-350 Next Y°°r T.Tsai aI Other Expenditures and Requirements. -0- 8 Total I 3� 8113 37 946 4;, 9 Taal Requirements negquir mends or Ending Fund Balance..I 36 3415 33.200 812.1.1 654.750 to Total Resourcep Except Pro9eM Taxes I 1. los 31 1.n_11________ FORM nJl- FORN FUNDS REQUIRING A tri' 41'1 ;1,1 PROPERTY TAX TO BE LEVIED . .. - � -=ti�N'- 752.1161 444,30• LB-3 Requirement.. I Ul.1KM 44.000 d Balance. I Publish ONLY completed porton of this page. D RepuDlicatron u+ ... .. Name o1 ` -_ -- 'i7 ----1 /90 42. Fund Debt Service actual Data Adopted te Budget AppeaBudget ^� - - Last Year This Year 199944-95 Neil Year1995-96 Rent Actual Data ed B.do9t eMORet is Last Year 1993-94 This Year 1994 SD Next Year 1995-96 1 Total Personal Serv,ces. .. . . 2 Total Materials and Services ... , .,. ' "" " 3 Total Capital Outlay ,_ __ 1 207,346 78.24,7 26,948 4.Total Debt Service . . _ S 27,895 S 17- l9 ...• '. . 'I 4608 q�� 45.000 5 Total Transfers .. 6 Total Contingencies10.000 25t' OOD .. , , - ' + 69.194 71.469 7 Total All Other Expenditures and Requirements 2841 -0- i TP9lan. . B Total Unappropnated or Ending Fund Balance _ - eq Balsas 9 Total Requirements 2 9-1 75 32-.5$�_ I 47. 213.491 3z5.a 7 10 Total Resources E xcept Property Taxes 2 P 477 Li. 11 Total Prop Taxes Recerved7Regurred to Balance 2 7_AO 5 32-.5 8 tum-- -r-- 321 7 _ 10•49>i I. - l3,417 a 12 Taal Resources(add lines to and ll) .. . 20 1 7 c 32.585 I 13 Property Taxes Required to Balance(from line n 5 2 7 8 0 5 S 32.15 8 FUNDS REQUIRING A 14 Es-turreted Property Taxes Not to be Received, PROPERTY TAX TO BE LEVIED A loss Due to ConstitutionalLimit.Lin0- 0- B Discounts,Other Uncollected Amounts. ... 1,1110__ 2-052_-_ 15Total Tax Levy(add Ines 13 and 14) , I 29.675 34.710 O Republication Dag*. 16 Levy Within the Tax Base .. - . I 31 1 - 17 Ose.Year Levy Outside the Tax Base , I Actual Data Adopted Budget Approved Budget 1s Serial and Continuing Levies. Last Year 1993-94 This Year 1994-95 Next Year 1995-96 19.Levy for Payment MBonded Debt I S 29.675_ $ 34,210 I I 4,264 6.875 4.6UU Tf8226-Publish June 8, 1995.