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City Council Minutes - 11/26/2019 n City ofTigard ■ Tigard City Council Meeting Minutes November 2632019 STUDY SESSION 6:30 p.m. Council Present: Mayor Snider, Councilor Newton, Councilor Lueb,Council President Goodhouse and Councilor Anderson. Staff Present: City Attorney Rihala and HR Director Bennett At 6:30 p.m.Mayor Snider announced that the Tigard City Council would be entering into an Executive Session called to review and evaluate the employment-related performance of the Chief Executive Officer under ORS 192.660(2)(i). The Executive Session ended at 7:20 p.m. 1. BUSINESS MEETING A. At 7:32 p.m. Mayor Snider called the City Council and Local Contract Review Board to order. B. City Recorder Krager called the roll. Present Absent Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council if they had any non-agenda items. Councilor Lueb asked to add an item to the agenda. Mayor Snider said they could add it to the agenda as Item 5. Councilor Lueb said it was to ask staff to bring forward a resolution to support bringing the Little League Softball World Series to Tigard. 2. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—None TIGARD CITY COUNCIL MEETING MINUTES —November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 7 B. Citizen Communication Kevin Robinson, 12985 SW 116th Place,Tigard, OR 97223 Mr.Robinson stated he was accompanied by multiple members of the Tigard Little League Board. He said their proposal was a longshot,but they want to move the Little League Alpenrose Field to Tigard's Cook Park.They have been in contact with Little League International and they need the City to commit to the plan, because it would require upgrades at Cook Park and concurrently exploring the possibility of developing the Lasich property,purchased for$1.4 million,into a sports complex. Mr. Robinson stated the Tigard Little League (ILL) program is serving disadvantaged populations in Tigard and making positive contributions to kids'lives.Youth sports has become big business. The organization wants to build a park that is usable year-round by kids of all socioeconomic backgrounds,while pushing to make Cook Park the home of the Little League World Series. They have discussed and understand the limitations,but also believe Tigard is a creative community and it has a good credit rating. This will not benefit TLL except by continuing to improve youth sports facilities and nurturing the softball community. Mayor Snider thanked him for his comments,but asked Council to hold their discussion until later in the agenda under Item 5. 3. LEGISLATIVE PUBLIC HEARING: CONSIDER ORDINANCE TO ADOPT UPDATED PUBLIC FACILITY PLAN (CPA2019-00002) A. Mayor Snider opened the Public Hearing. B. Mayor Snider announced that there was a sign-up sheet at the front of the room, and anyone may offer testimony. C. Assistant Planner Smith gave the staff report with a PowerPoint presentation.Public facilities include stormwater,water, sanitary sewer and park facilities. It is important to plan not only for the current population needs,but also for future population growth,a lot of which has occurred in River Terrace.The City has been able to plan for public facilities through the master plans adopted for River Terrace,as well as the Stormwater Master Plan.The Public Facility Plan Update shows how the City is planning for public facilities and complying with statewide planning goals. The City has many existing master plans that include inventories and project lists that have now been incorporated by reference in the updated Public Facility Plan. Some primary changes include adding the City's partnership with the City of Lake Oswego on the Tigard- Lake Oswego Water Partnership and updating outdated references,adding information about the River Terrace plan and updating wording and grammar for clarity. This plan allows the City to remain in compliance with Metro Code, Tigard Comprehensive Plan and the Tigard Community Development Code.The Planning Commission unanimously recommended approval of the Updated Public Facility Plan on October 21,2020. D. Mayor Snider called upon those who signed up to testify or anyone wanting to testify— There was none. E. Response to testimony by staff—None. TIGARD CITY COUNCIL MEETING MINUTES —November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 7 F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration of Ordinance 19-18. Councilor Anderson stated that the Comprehensive Plan must be updated anyway, and this is a housekeeping measure. Councilor Newton commented that staff have done a good job of keeping up with master plans and she is supportive of approving the updated plan. Councilor Lueb made a motion to approve Ordinance No. 19-18. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-18—AN ORDINANCE ADOPTING COMPREHENSIVE PLAN TEXT AMENDMENT CPA2019-00002 TO UPDATE THE TIGARD PUBLIC FACILITY PLAN,AND TO UPDATE THE PUBLIC FACILITIES AND SERVICES CHAPTER OF THE TIGARD COMPREHENSIVE PLAN Mayor Snider asked if there was any further discussion.He recognized the many hours staff spent on this project and keeping up on the master plans. City Recorder Krager conducted a roll call vote and the motion passed unanimously. Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ 4. RECEIVE CAPITAL IMPROVEMENT PLAN UPDATE City Engineer Faha presented this item with a PowerPoint presentation that included videos of a large water main break where an 8-inch cast-iron water pipe broke on Greenfield Drive,just up Srom Gaarde Street near 132"d Avenue. Staff is still working on it and significant damage was caused by the break when it excavated rock and soil causing huge voids underneath the road.About 60 cubic yards of material has been hauled away, at least half a dozen dump truck loads of material. City staff will have an engineering analysis done.The street may be closed for six months because the City will have to completely rebuild the roadway. Right now,Ms. Faha estimates it will cost about$500,000 to $1 million to rebuild the roadway,paid for by water funds.Traffic detours are currently in place. Mayor Snider asked how old the pipe was and when it was last inspected. City Engineer Faha explained it was a cast-iron water pipe, so probably was around 40 years old. These are typically more brittle, and this pipe was placed on native soil,whereas now it would be built on gravel bedding. Staff cannot inspect water lines as easily as sanitary sewer lines which you can TIGARD CITY COUNCIL MEETING MINUTES —November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 7 send a camera down through,because they have water flowing through them. This was listed incorrectly as a newer pipe in the City's asset management system. City Engineer Faha played a video and described what was pictured. She stated the force pushed the new pavement up over six inches high. She explained that it needs to be closed because the void under the pavement extends throughout and is not safe to drive on. Councilor Newton asked if there were homes accessing the section of road facing it and Ms. Faha said it is fortunate no homes faced the street. She said City staff will try to save the sidewalks, but pavement cannot be saved. Another delay is due to not being able to pave in winter because the product would not be as good. Council President Goodhouse asked if there were more errors in the asset management system. City Engineer Faha said there may be more errors due to the immense volume of entries. The City is in the process of looking for another asset management system that will work with the City's GIS software and this transition will be a good opportunity to review that data and use it to make more informed plans in the future. City Engineer Faha explained the layout of her report packet on the Capital Improvement Plan. In Parks,Tigard Street Heritage Trail is under construction. Work will continue through December,with very limited construction between Thanksgiving and Christmas,which is not typically even allowed during this period.At the Fanno Creek Trail open house on November 20th many people provided their input. Staff are working on designing the last segment of the trail between Bonita and Durham roads. Staff have been worlsing on gathering public and partner input on desired trail amenities and local agencies came together to help address the flooding on the Fanno Creek Trail under Scholls Ferry Road. The Parks Master Plan is now underway,with public involvement coming soon. The Universal Plaza project will also be kicking off very soon. Reporting on Streets, Ms. Faha updated the Council on the adaptive signals at Upper Boones Ferry and Durham Roads. She said it was first delayed by ODOT,but now Federal Highway Administration approval is needed to implement the software. Staff hope to complete this project in the next year. The North Dakota Street bridge is in consultant selection. It needs to be replaced soon and the Tigard Street bridge needs to be replaced following that.Around this same time ODOT will be adding lanes to Highway 217 and will need to close Hall Boulevard for 6 to S months.The Transportation System Plan update is getting started and the Main Street Phase 2 consultant contract has been awarded. There are several large Water projects starting,including rehabbing aquifer water storage and wells so that water can be available in the summer months. Another reservoir and pump station project will be going out to bid in the coming months. For Sewer projects Engineer Faha noted that the downtown sewer line needs to be repaired before the Main Street project begins. In Stormwater, two projects have been completed. The Tigard Triangle Stormwater Plan is underway with Clean Water Services,which will hopefully rehabilitate Red Rock Creek to lessen erosion and add a nearby trail. TIGARD CITY COUNCIL MEETING MINUTES — November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 7 City Engineer Faha said the ADA Plan will come before Council next week for consideration. The Public Works facility project is in process. City Engineer Faha highlighted the 72nd Avenue Study and made handouts available to the audience.A copy has been added to the record for this meeting. The plan helped staff define what 72nd Avenue should look like in the Tigard Triangle. Staff will now be looking at what code changes and Transportation System Plan changes are needed. There is more of a focus on pedestrians/bikes/transit/cars and freight. Citizen input asked for physically separated bike lanes, wide sidewalks,more safe crossing opportunities, on-street parking and amenities. Staff recommendations are different all the way down 72"d Avenue. The demands are different north of Dartmouth Street than those south of Dartmouth Street. On the south side it is difficult to accommodate more traffic and still have safe pedestrian crossings. South of Dartmouth, the goal is to have outside lanes available for parking, except for peak driving hours in the morning and evening times,when it can be used for travel. It will allow accommodation for congestion during those times of day,but also allow for parking when it is most needed. Mayor Snider noted these designs are also more flexible for the future if we need to change the right-of-way and he thought it was very creative. Council President Goodhouse asked about the vision for future streets within the Triangle. Ms. Faha explained that the Transportation Plan and Tigard Triangle Plan envision more of a grid street system, so you can imagine what would be there if redevelopment occurred and those roads went through. City Engineer Faha showed photos of bank stabilization and rebuild of the eroding creek bank, as well as a culvert replacement at 124th Avenue at Ann Court while also filling in a sidewalk gap with porous concrete. 5. NON-AGENDA ITEMS Councilor Lueb said that Mr. Robinson spoke positively about bringing the Little League World Series (LLWS) of Softball to Tigard. This is a once in a lifetime opportunity and a chance to see if this is what our community wants. There are many benefits to giving kids access to sports. The Tigard Little League group is requesting a resolution stating this is something the City supports, and it is a first step to make LLWS take it seriously. Mayor Snider clarified that Councilor Lueb is asking Council to consider a resolution to support exploring this. She asked staff to prepare a resolution for this purpose if the Council chooses to move ahead. Council President Goodhouse stated he thinks it is a great idea. Tigard is a growing community with other places of interest like the Washington Square Mall and available hotels. It would bring a lot of additional support to Tigard Little League ('I'I I.). Nike also has money to help build ballfields. Councilor Anderson stated he was supportive of TLL and that the City should explore this with private money,potentially Nike or Adidas. Because of the Police Services local option levy, the Council should be clear that this would be a separate pot of money. The Lasich property is a perfectly flat,beautiful property that could be a"diamond in the community." However, development is ten years out as it is currently not in the urban growth boundary so TIGARD CITY COUNCIL MEETING MINUTES —November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 7 we cannot construct yet. The City is already looking at installing turf infields at Cook Park. He said he would love to attend games there and is supportive of a resolution but noted there is a lot of work to be done. Marcos Perez, 11675 SW Fairview Lane,Tigard, OR 97223 said he is on the Tigard Little League Board and is the softball fields. He spoke in favor of this proposal. He said Tigard is way behind sister cities around it in terms of sports facilities and drawing people to spend money in Tigard. The city puts a tremendous amount of resources into trails that allow people to transit through Tigard,but we don't give them a reason to come to Tigard. This is an opportunity to collect revenue by hosting tournaments. He said he spends a lot of money in Newberg every weekend during sports seasons but does not spend it here in Tigard because tournaments are not held here. He stated that it is an opportunity to consider what the City is offering the taxpayers. People that travel through on trails are not bringing in revenue. This proposal has a dual purpose to serve citizens as well as youth sports. He hopes that the Council will consider this soon. The sooner Cook Park can be turned into a year-round facility, the sooner the City can attract revenue. Councilor Anderson clarified that the Cook Park fields are already underway, and part of the Capital Improvement Plan so will be done in a year or two. Development of the Lasich property is years down the road.The World Series is a separate issue than improving park infrastructure. Mr. Perez spoke from the audience and said he agreed but noted that support would have to happen soon. Youth Councilor Turley stated that she appreciates the resolution being presented. More sports facilities are needed, and Tigard youth would be appreciative. Councilor Newton said she was supportive of the concept but would be interested in what projects would change in the current CIP to allow this event to happen.She said another issue is the tax rate in Tigard being unable to support parks and recreation in comparison to neighboring communities. She asked what kind of commitment the City was being asked to make. Public Works Director Rager stated that they had just met with representatives of LLWS last week and there are a lot of remaining details to be discussed. First, Southside Soccer Club has the fields reserved for their purposes during the time the World Series would take place and had to agree to give them up for the LLWS,which they did. Second, the City hosts four Concerts in the Park, two of which held at Cook Park and would be affected by the LLWS. This would require relocation. Some other requirements include a perimeter fence, an outfield fence, and an announcer's tower. Mr. Rager said that an announcer's tower could not be permitted and built in time and so ESPN would bring in a temporary structure. There may be other items that are still to be discussed. Councilor Newton asked if Mr. Rager could provide additional information and definition of what it would take when staff brought back a resolution for Council consideration. She does not want to mislead the TLL group if it's going to be a heavy lift.Mayor Snider said the City would need to move at tremendous speed it does not normally move at in order to accommodate hosting the LLWS, but that he is in support. TIGARD CITY COUNCIL MEETING MINUTES—November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 7 City Manager Wine said staff would bring back a resolution, a plan and a general timeline. She said this could be on the agenda as soon as December 10 and she is unaware of what was required for the application at the national level. Mayor Snider asked for confirmation that a resolution of support considered on December 10 would meet their TLL desired timeline. Mr.Perez agreed that it would. 6. EXECUTIVE SESSION At 8:39 p.m. Mayor Snider announced that the Tigard City Council will go into Executive Session to review and evaluate the employment-related performance of the Chief Executive Officer under ORS 192.660(2)(i). All discussions are confidential and those present may disclose nothing from the Session. Representatives of the news media are allowed to attend Executive Sessions,as provided by ORS 192.660(4),but must not disclose any information discussed. No Executive Session may be held for the purpose of taking any final action or making any final decision.Council will adjourn from Red Rock Creek Conference Room at the conclusion of the Executive Session.The executive Session ended at 9:05 p.m. 7. ADJOURNMENT At 9:05 p.m. Councilor Anderson moved for adjournment and Councilor Lueb seconded the motion. Mayor Snider conducted a vote and the motion passed unanimously Yes No Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider ✓ e-r. - '-- z Carol A. Krager, City Recd ider Attest: Jason B. Snider,Mayor Date: _2&Ic �Qd�a TIGARD CITY COUNCIL MEETING MINUTES —November 26, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 7