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City Council Minutes - 12/03/2019 City of Tigard Tigard City Council Meeting Minutes December 3, 2019 1. BUSINESS MEETING A. At 6:31 p.m. Mayor Snider called to order the City Council,Town Center Development Agency and the Local Contract Review Board meeting. B. City Recorder Krager called the roll. Present Absent Mayor Snider ✓ Youth Councilor Turley ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ C. Mayor Snider asked everyone to stand and join him in the Pledge of Allegiance. D. Mayor Snider asked staff and council if there were any Non-Agenda items—None. 2. PUBLIC COMMENT A. Follow-up to Previous Citizen Communication—None. B. Public Continent—No one signed up to speak. 3. CONSENT AGENDA (Tigard City Council&Local Contract Review Board) A. CONSIDER APPROVAL OF ODOT LOCAL AGENCY AGREEMENT FOR ARTS (All Roads Traffic Safety Program) 99W STREETLIGHTS Councilor Lueb moved to approve the Consent Agenda as presented.Councilor Newton seconded. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14 4. CONSIDER RESOLUTION APPOINTING TOWN CENTER ADVISORY COMMISSION MEMBERS Redevelopment Project Manager Sean Farrelly presented the staff report, advising approval of the resolution appointing new members to the Town Center Advisory Commission (ICAC). He explained that the TCAC is the advisory body to the Town Center Development Agency (ICDA). If approved, the resolution would reappoint Renette Hier and Kate Rogers,as well as appoint Elise Shearer as voting members of the TCAC. The resolution appoints Teri Karren- Keith and Kadyn Prentice as non-voting alternate members. It also appoints Justin Watson as a non-voting ex-officio member of the TCAC. Teri Karren-Keith was in attendance at the meeting. Councilor Lueb made a motion to approve Resolution No. 19-42. Council President Goodhouse seconded. City Recorder Krager read the number and title of the resolution. Resolution No. 19-42 A RESOLUTION REAPPOINTING RENETTE HIER AND KATE ROGERS AND APPOINTING ELISE SHEARER AS VOTING MEMBERS OF THE TOWN CENTER ADVISORY COMMISSION,TERI KARREN-KEITH AND KATLYN PRENTICE AS NON-VOTING ALTERNATE MEMBERS AND JUSTIN J. WATSON AS A NON-VOTING EX OFFICIO MEMBER Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider shook hands with the new member present and gave her a City pin. 5. CONSIDER RESOLUTION APPOINTING TIGARD TRANSPORTATION ADVISORY COMMITTEE MEMBERS Senior Transportation Planner Dave Roth presented the staff report to appoint new members to the Tigard Transportation Advisory Committee (TTAC). He explained the resolution proposed would reappoint Lindsey Wise and appoint Alan Eckert,Richard Keast and Holly Koontz as voting citizen representative members. It would also appoint Serge Killingsworth and Sarah Serata as non-voting alternate members of the TTAC. He noted that Lindsey Wise,Richard Keast and Sarah Serata were all in attendance. Councilor Lueb moved to approve Resolution No. 19-43. Councilor Andersons seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 19-43—A RESOLUTION REAPPOINTING LINDSEY WISE AS A VOTING MEMBER, APPOINTING ALAN ECKERT, RICHARD KEAST AND HOLLY KOONTZ AS VOTING MEMBERS AND APPOINTING SERGE KILLINGSWORTH AND SARAH SERATA AS NON-VOTING ALTERNATE MEMBERS OF THE TIGARD TRANSPORTATION ADVISORY COMMITTEE TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14 Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider shook hands with the new members present and gave them City pins. 6. CONSIDER RESOLUTION APPOINTING PLANNING COMMISSION MEMBERS Assistant Community Development Director Tom McGuire presented the staff report to appoint new members to the Planning Commission.The proposed resolution would appoint Jamie Watson and Alexandria Quinones as voting members and Craig Shuck as a non-voting alternate member. Councilor Anderson moved to approve Resolution No. 19-44. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the resolution. Resolution No. 19-44—A RESOLUTION APPOINTING JAMIE WATSON AND ALEXANDRIA QUINONES AS VOTING MEMBERS OF THE TIGARD PLANNING COMMISSION,AND APPOINTING CRAIG SCHUCK AS A NON- VOTING ALTERNATE MEMBER Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Assistant Community Development Director McGuire said that both Alexandria Quinones and Craig Schuck were in attendance. Mayor Snider shook hands with the new members present and gave them City pins. Councilor Lueb thanked everyone who was appointed and thanked them for their service. Councilor Newton echoed the sentiment and said the City was lucky to have so may people willing to step up. 7. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENTS TO TIGARD MUNICIPAL CODE 7.58 CONDUCT ON CITY PROPERTY A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony. There was a sign-up sheet available. No one signed up to speak C Police Commander McDonald gave the staff report. He explained staff were requesting amendments to the Tigard Municipal Code (TMC) Chapter 7.58 regarding rules of conduct on City property. He explained the reason the amendments are needed are to revise language that is both civil and criminal, update the exclusion process, and other housekeeping changes TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 to make it easier to read. It also removes outdated language, such as the ban on camping on all City property,which has been held unconstitutional. D. Public Testimony—Mayor Snider called upon those who have signed up to testify. There were none. E. Response to testimony by staff. None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 19-19 Councilor Newton asked if the ordinance would remove prohibition of camping on all City property. Commander McDonald confirmed it would. She asked if it precluded the City from dealing with behavior that is inappropriate on City property through exclusion and whether that was a separate matter. Commander McDonald affirmed that it was a separate issue and that people could still be excluded from City property. Councilor Lueb moved to approve Ordinance No. 19-19. Council President Goodhouse seconded the motion. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-19—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 7.58 REGARDING RULES OF CONDUCT ON CITY PROPERTY Mayor Snider asked City Recorder Krager to conduct a roll call vote. The motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 8. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENTS TO TIGARD MUNICIPAL CODE 7.52 RELATING TO PARK PROPERTY RULES A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony. There was a sign-up sheet available. No one signed up to speak. C. City Attorney Rihala gave the staff report. She explained these amendments were related to conduct specific to City park property. The changes to the ordinance include updating historical references and other unnecessary language,including redundancies with other sections of the City code. The amendments would also prohibit camping within sensitive lands as defined by the Tigard Community Development Code (CDC). Since the City cannot prohibit camping on all City property,this allows the City to protect these sensitive lands to protect health and human safety and wildlife. Councilor Newton asked whether most of the City's parks close at dusk. City Attorney Rihala said that is the case but the code provision is not uniformly enforced. For instance, TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 the City does not prohibit runners or walkers through parks after dark and so it causes an equal protection issue for the City. Councilor Newton said that historically one of the major safety issues were that parks were not well lit after dark. She expressed concerns about the City's liability for the safety of people in the park after dark. Mayor Snider asked if that was taken into consideration in this ordinance. City Attorney Rihala said that the lighting is not a consideration within the current amendments,which focus on the time,place and manner the City can prohibit camping. She replied that staff could certainly consider it. Councilor Newton said the City previously prohibited people in the parks after dusk due to the bad lighting and risk of injury. D. Public Testimony—Mayor Snider called upon those who signed up to testify. There were none. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 19-20 Council President Goodhouse moved to approve Ordinance No. 19-20. Councilor Anderson seconded. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-20—AN ORDINANCE AMENDING TIGARD MUNICIPAL CODE CHAPTER 7.52 REGARDING PARK PROPERTY USE Mayor Snider asked City Recorder Krager to conduct a roll call vote. The motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 9. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENTS TO TIGARD MUNICIPAL CODE REGARDING RESIDENTIAL PARKING A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony.There was a sign-up sheet available. No one signed up to speak C. Police Commander McDonald and Sergeant Erickson provided the staff report. Commander McDonald explained that they are requesting an amendment to the TMC for residential parking zones. Sergeant Erickson stated this process began with a request for residential parking zones around the high school. The existing process has been largely unchanged since its inception in 1990. It requires unanimous consent from all property owners for the residential parking zone to be added. Staff looked at what other cities in the TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 5 of 14 area were doing to create a more reasonable process that incorporated public comment wherever possible. Sergeant Erickson said that existing residential parking zones would be grandfathered into the new program. Mayor Snider clarified that eHisting parking zones would not disappear, and Commander McDonald said that yes, existing zones would fall under the new code with their current boundaries. D. Public Testimony—Mayor Snider called upon those who signed up to testify. —None. E. Response to testimony by staff—None. F. Close Public Hearing—Mayor Snider G. Council Discussion and Consideration: Ordinance No. 19-21 Councilor Newton asked Commander McDonald to explain the percentages for the petition and the votes,which may be helpful to the viewing public. He explained that under the recommended process, 60 percent of the affected property owners are required to sign the petition. The Police Department reviews the application,has a meeting and conducts a vote. At the conclusion of the vote, 70 percent of the votes need to be returned and 75 percent need to agree to the proposed plan. Councilor Anderson said a lot of these problems are due to construction at the high school. He suggested that once the school project is completed there will be additional zones. Existing zones will continue to be necessary and will remain the same. Mayor Snider pointed out that many of these zones existed before the high school construction. Commander McDonald agreed and stated that once construction is complete, some pressure will be relieved. Some of the zones however, provide a reasonable solution to property owners trying to park in the area. Council President Goodhouse asked if these zones were only around schools or also in neighborhoods. Commander McDonald replied that these amendments focus on non- residential impacts only and that there are other code segments for parking regulations, blocking mailboxes or driveways, as well as how to address other parking issues. Commander McDonald said that as the City increases in density,these are the types of considerations staff will need to balance. These issues will become increasingly important as Tigard grows and Police staffing will need to shift to accommodate changing trends. Councilor Lueb said this has affected a lot of residents'quality of life. It is hard not to park in front of your own home. She commended the City and Police department for listening to these concerns,researching and bringing back a thoughtful plan. She said she likes the idea of having a dedicated officer to focus on parking and holding those cars that continually break parking regulations accountable. Mayor Snider asked if there was a communication plan to inform current property owners within residential parking zones and property owners who have attended public meetings. Commander McDonald said they had considered how to inform the public. He anticipates going back to the citizens living in the current zones and introducing the new protocols they will be required to follow. Once staff move forward and have a designated staff person, they will begin the enforcement education process and hope to create a robust parking program. TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 Mayor Snider said that this issue is one of the top 2-3 he is contacted about from citizens. He asked what the planned timing of the rollout would be so he can answer these questions. Commander McDonald said they are requesting the ordinance not take effect until February 1, 2020 in order to prepare their implementation. Councilor Lueb moved to approve Ordinance No. 19-21. Council President Goodhouse seconded. Mayor Snider asked City Recorder Krager to read the number and title of the ordinance. Ordinance No. 19-21 —AN ORDINANCE ADOPTING TIGARD MUNICIPAL CODE CHAPTER 10.30 RELATED TO RESIDENTIAL PARKING ZONES Mayor Snider asked City Recorder Krager to conduct a roll call vote. The motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ Mayor Snider thanked staff for the hard work on this project,which produced hundreds of emails between City staff and the public.He said this situation is not easy,but it's an important livability issue. 10. LEGISLATIVE PUBLIC HEARING: CONSIDER AMENDMENT TO TIGARD MUNICIPAL CODE TO REPEAL 10.28.175 A. Mayor Snider opened the public hearing. B. Mayor Snider announced that anyone may offer testimony. There was a sign-up sheet available. No one signed up to speak. C Police Commander McDonald gave the staff report. He explained that this amendment would repeal the former Residential Parking Program. Since Council approved the previous ordinance, the old program would conflict with the new amendments. D. Mayor Snider called upon those who have signed up to testify. E. Response to testimony by staff—None. F. Mayor Snider closed the public hearing. G. Council Discussion and Consideration: Ordinance No. 19-22 Councilor Anderson moved to approve Ordinance No. 19-22. Councilor Lueb seconded. City Recorder Krager read the number and title of the ordinance. Ordinance No. 19-22—AN ORDINANCE REPEALING TIGARD MUNICIPAL CODE 10.28.175 Mayor Snider asked City Recorder Krager to conduct a roll call vote. The motion passed unanimously. TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14 Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 11. CONSIDER RESOLUTION ADOPTING THE AMERICANS WITH DISABILITIES SELF-EVALUATION AND TRANSITION PLAN Central Services Director Robinson and City Engineer Faha gave the staff report as project managers for this Transition Plan. They last updated Council on the project in August 2019 and they were present to request Council adopt the final plan this evening. The Americans with Disabilities Act (ADA) was signed into law in 1990. Title II of the law requires local governments make activities and facilities accessible to people with disabilities. They completed the first transition plan in 1993 and have made minor edits since then,but this project represents the first comprehensive review of the City's ADA Transition Plan. Central Services Director Robinson explained that staff worked with MIG to assess the City's policies and programs, conduct a staff questionnaire,identify a list of barriers as well as compose an ADA focus group to provide input on the plan. The consultant team also performed an audit, including all public facilities, spaces and parks, to collect detailed data on existing conditions. This allowed the City to prioritize these ADA upgrades in order to implement them over time. The focus group identified some key items for implementation at the earliest possible time. These included increasing accessibility at City events conducted through third parties, public notice and meeting accommodations, as well as staff training. The group suggested the City make contact information available and accessible through multiple sources, e.g. phone, email, and in person, etc. As part of this process, they conducted an online survey. Interestingly,people were more interested in having sidewalks fixed than installing curb ramps. The survey found that members of the public who are not technically disabled,the aged and those pushing a stroller, for example,prioritized sidewalk improvements. The survey found that the public also prioritized the accessibility of travel paths inside buildings, as well as the importance of total accessibility— parking,ramps, restrooms, amenities, travel paths—of City facilities. In the short term, staff will implement the plan using a comprehensive tracking tool that can be used across departments. The plan includes staff training and creation of an internal ADA team. In the longer term, the ADA team will provide updates to Council at least annually to keep them apprised of what they are accomplishing. Central Services Director Robinson said that if Council approves of the plan, staff recommends they approve the plan through resolution. Mayor Snider noted the amount of work involved in developing the plan and thanked staff on behalf of the community. Council President Goodhouse asked about the estimated costs associated with implementing this plan. City Engineer Faha said there are a lot of needs identified in the plan. The plan will TIGARD CITY COUNCIL MEETING MINUTES—December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 help the City prioritize these upgrades. As to costs, there are several programs that will help accomplish these changes in steps, for example, the Pavement Maintenance Management Plan. When repairing and maintaining the pavement, staff at the same time fixes sidewalks and curb ramps that are not in compliance. City Engineer Faha said staff anticipate requesting additional funding for curb ramp replacements within the Capital Improvement fund. She explained there are also several upgrades needed in City parks, including parking lots, ramps, walkways, handles in restrooms, etc. She said staff will tackle a number of these needs with existing maintenance programs. Councilor Newton thanked the staff for all their hard work, saying she appreciated their efforts. She said that the plan identifies a lot of low-hanging fruit,like accessibility to staff. Some items will cost more money and be more difficult. Councilor Newton said what she likes about the plan is the ability for the community to weigh in annually and the annual review so that the Council can tweak and adjust as needed.She said the plan was very comprehensive and covers areas that are not typically associated with accessibility. Mayor Snider said he believes the plan connects to the City's Strategic Plan and vision to be the most walkable city in the Pacific Northwest. He said he thinks the goal to live healthy and interconnected lives means all people of all abilities and this plan is a critical piece of achieving that. Councilor Lueb echoed the other sentiments. She said the plan is very robust and will make many differences in people's lives and noted that the community input was very valuable. Councilor Anderson moved to approve Resolution No. 19-45. Councilor Newton seconded the motion. City Recorder Krager read the number and title of the ordinance. Resolution No. 19-45—A RESOLUTION ADOPTING THE CITY OF TIGARD AMERICANS WITH DISABILITIES (ADA) SELF-EVALUATION AND TRANSITION PLAN Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ The motion passed unanimously. Council President Goodhouse suggested the City should change its tagline from most walkable to most accessible. Chair Snider called the Tigard Town Center Development Agency to order for the next agenda item. 12. RECEIVE UPDATE ON"A NEW TIGARD TRIANGLE: PLANNING FOR EQUITABLE DEVELOPMENT" IMPLEMENTATION STRATEGY TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14 Redevelopment Project Manager Farrelly presented the staff report. He explained this is a two- phase project and staff have just completed phase one. He said he would give an overview of the process,the equitable evaluation criteria developed,review results and the phased project list. He said that equitable development is a development strategy that ensures local residents and businesses have the opportunity to benefit from the economic transformation by dismantling barriers and expanding opportunities. This plan prevents current residents and business from being displaced by new development, as has happened in other urban renewal districts. The urban renewal plan was approved by voters in 2017. It is a list of projects that are not prioritized. This process aims to prioritize these projects to allow them to be phased in over time with a goal of achieving equitable outcomes. Redevelopment Project Manager Farrelly said staff had robust community engagement in this process. Unite Oregon helped host four large scale public events with hundreds of attendees to get input on the plan and have a robust conversation with the community. They conducted stakeholder interviews with small groups and individually with businesses and property owners in the Tigard Triangle. He reported they understood the development potential of the area. The Town Center Advisory Commission (ICAC) subcommittee also facilitated public outreach. The public engagement resulted in seven development criteria to employ in ranking prioritization of projects on the project list. The seven criteria include: • Improves environmental conditions and builds infrastructure capacity • Supports the preservation and creation of affordable housing • Supports a safe and effective multimodal transportation network that improves access and connectivity, supports mixed-use development, and supports the most vulnerable users • Supports the development of welcoming and safe public gathering spaces for every member of the broader community • Reduces residential and business displacement and prevents gentrification • Supports the development of a healthy, safe and sustainable regional destination known for its diversity of activities,people, and character • Advances equitable economic opportunity through development assistance Staff worked with Leland Consultants to develop a prioritized list of urban renewal projects. The seven criteria were then weighted with input from the TCAC Subcommittee. The project team used a model to develop an optimized list of projects and timing. Inputs included project costs, timing,financial constraints, as well as criteria scoring and weighting. Phase 2 of the project will be starting soon and will result in preliminary designs and engineering for infrastructure and program development conducted for near-term,high-priority projects. The projects that will be moving forward soon are: • Atlanta Street Concept Plan • SW 70th Avenue New Street Concept Plan and Design • Park Concept Plan • Development Assistance and Business Assistance Program Development • Affordable Housing & Mixed-use Project Assistance TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 Redevelopment Manager Farrelly reported that the TCAC endorsed the final plan,noting the need for parkland acquisitions and property for roadway expansion. Councilor Newton said that one important feature of this implementation strategy is leveraging and taking advantage of opportunities. She asked if the involvement of stakeholders will be critical for the regular review of the list as opportunities change and Farrelly confirmed it was. Councilor Anderson asked if there was any money remaining from the parks bond for acquisitions in the Triangle. Mayor Snider said there was not. Mayor Snider thanked Redevelopment Manager Farrelly for his update. Mayor Snider reconvened Tigard City Council for the remainder of the meeting. 13. RECEIVE UPDATE ON THE PERFORMANCE AUDIT IMPLEMENTATION PLAN Senior Management Analyst Hendrix presented this item. She explained she would provide an overview of the performance audit implementation plan,which was developed from Council input at the October 1, 2019 meeting with Matrix Consulting. The purpose of the plan is to establish context and create guidance for implementing audit findings by incorporating staff knowledge to the Matrix recommendations and measures. This entailed staff meeting with department teams responsible for implementing department recommendations.They reviewed timeframes and priorities, crafted budget estimates and developed narratives for each recommendation and performance measure. This considered staff capacity and current workload. It allowed staff to develop a prioritized list of recommendations to guide the implementation process. The overview of outcomes for the plan tried to find a balance of high,low and medium priority projects.The new plan identifies a pipeline of upcoming projects,which are organized by timeline and priority level.Already, 12 percent of the recommendations have been completed or will be by the end of this month. Another 25 percent of projects are ongoing, such as the Senior Management Analyst position. Staff also discussed potential performance indicators and measures that will tell the City's story. They are aiming for 1 to 3 measures for each department. Council President Goodhouse asked about how the data was presented. He asked Senior Management Analyst Hendrix if staff could break down the priority levels of the 12 percent of projects already completed, for example, and whether the projects were low or high priority needs. Hendrix said she could provide such a chart. She pointed the Council to an appendix that explained the breakdown. The next phase of the plan is incorporating these priorities into departmental work plans that spell out how staff will be monitoring, tracking and reporting performance. Key performance indicators will be chosen soon based on the information the public is interested in seeing. Finally, staff will create a dashboard of performance indicators in order to keep the City informed. TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 11 of 14 Councilor Newton said she enjoyed the report. She stated staff should present items in terms of priority,high/medium/low, but operationally staff will still need to organize these by department. For high-level reports,such as the City report card, staff should organize the list by priority. Councilor Newton also asked if staff would be factoring the performance audit recommendations and measures into the budget process. City Manager Wine said the Council would be briefed in the next month with the Budget Committee,but that instructions to departments are to incorporate costs associated with implementation of the plan into their budget requests. Councilor Newton said she was not sure that every recommendation or measure needed to be reported regularly to Council or the public. Mayor Snider thanked Senior Management Analyst Hendrix and staff. 14. CONSIDER RESOLUTION ALIGNING PUBLIC WORKS FEES AND CHARGES EFFECTIVE DATE TO FISCAL YEAR PROCESS Utility Manager John Goodrich presented this item. He explained this item is meant to align the effective date for fees and charges to occur at the same time of each year. The department has been trying to develop a more holistic approach to how rates and revenues are evaluated under review. The action tonight would amend the fees and charges to make the effective date for water rates and street maintenance fee,which would be due in January 2020,to July 2020.The revenue impact is estimated at about$450,000 from the Water fund,which has a large enough balance to absorb the revenue loss. Council could also deny the request and staff would move forward with the January 1, 2020 due dates. Councilor Newton asked about the effective date of the change. Utility Manager Goodrich explained that the effective date,July 2020,was calendar year 2020,but fiscal year 2021 (which is what was used in the staff report). Council President Goodhouse asked if there would be reduction in utility fees. Mayor Snider said that they would just not increase as soon as they otherwise would (in January). Council President Goodhouse asked if there was a way to implement the new effective date without creating a financial loss. Utility Manager Goodrich explained that staff are currently beginning a project to conduct a water rate study. Mayor Snider clarified that staff are just trying to create a coordinated cycle for all the involved departments—Finance,Public Works and Communications. Utility Manager Goodrich said that staff were operating with the understanding that Council wanted a more holistic approach to understanding the rates for all five of the utility services the City provides. Councilor Lueb said she appreciated staff bringing this request since Council had discussed the issue of not"nickel and diming" customers. She asked Utility Manager Goodrich if he anticipates any other programs to be impacted by this revenue loss. He said that there would be no specific impact. Last year, the Water fund brought in about$2.4 million more than forecasted so it seemed like a good time to move forward with synchronizing the fee due dates. TIGARD CITY COUNCIL MEETING MINUTES —December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14 Council President Goodhouse asked Utility Manager Goodrich to explaui why the $2.4 million reserve is important to have. He explained that reserves are important for unexpected expenses like the 8-inch water main break that occurred recently. Therefore, staff maintain proper reserves to absorb emergencies and to keep a fund balance per their bond. Council President Goodhouse asked how much an 8-inch water main break would cost. Utility Manager Goodrich said that the emergency project cost estimate is about $500,000. He also shared that the Water Advisory Board has approved this request and recommend Council approval. City Attorney Rihala clarified that staff have prepared a revised copy of the resolution that corrected citation errors in a previous version. That is the version staff are requesting be approved. Councilor Lueb moved to approve the updated version of Resolution 19-46. Councilor Newton seconded the motion. Mayor Snider asked City Recorder Krager to read the number and title of the resolution. Mayor Snider conducted a vote and the resolution passed unanimously. Resolution No. 19-46—A RESOLUTION AMENDING THE MASTER FEES AND CHARGES FOR WATER UTILITY AND STREET MAINTENANCE SERVICES Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ 15. EXECUTIVE SESSION—None scheduled. 16. NON-AGENDA ITEMS—None. 17. ADJOURNMENT At 8:01 p.m. Councilor Lueb made a motion for adjournment. Councilor Anderson seconded. Mayor Snider conducted a vote and the motion passed unanimously. Yes No Mayor Snider ✓ Council President Goodhouse ✓ Councilor Newton ✓ Councilor Lueb ✓ Councilor Anderson ✓ TIGARD CITY COUNCIL MEETING MINUTES — December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14 Carol A. Krager, City Recorder Attest: Jason B. Snider,Mayor Date:- TIGARD CITY COUNCIL MEETING MINUTES— December 3, 2019 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14